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HomeMy WebLinkAboutCC - August 19, 2014ANDOVE011k T Y O F © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, August 19, 2014 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Recognition of John Portesan, Eagle Scout for the Target Pond Dock Project Agenda Approval 1. Approval of Minutes (8/6/14 Regular; 8/6/14 Closed) Consent Items 2. Approve Payment of Claims — Administration /Finance 3. Approve Change Order #1/14- 2A/2014 Street Reconstruction/159 h Ave. NW Culvert Replacement — Engineering 4. Receive Assessment Roll/Order Public Hearing/13- 2//2013 Street Reconstruction —Engineering 5. Award Quote /14 -32, 2311 -2321 — 139th Ave. NW/14 -34, Sunshine Park Parking Lot & Field Repairs /14 -34, 13350 Jonquil St. NW —Engineering 6. Accept Feasibility Report/Waive Public Hearing/Order Improvements /13- 41/1131 — 179 "' Ave. NW - Engineering 7. Approve the Final Plat of Catcher's Creek — Mark Smith — Planning © 8. Approve Fee Assistance Program— Community Center Discussion Items 9. Anoka County Sheriff's Dept. Monthly Report — Sheri 10. Discuss /Approve Amended Assessment Policy (for Overlays) - Engineering Staff Items 11. Schedule September EDA Meeting - Administration 12. Administrator'sReport — Administration Mayor /Council Input Closed Session: Property Negotiations /PlD #11- 32 -24 -31 -0001 Adjournment \J X D OVEA REGULAR ANDOVER CITY COUNCIL MEETING — AUGUST 19, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, August 19, 2014, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Julie Trude and Tony Howard Councilmember absent: Sheri Bukkila Also present: City Administrator Jim Dickinson Director of Public Works /City Engineer David Berkowitz City Attorney Scott Baumgartner Others PLEDGE OF ALLEGIANCE RESIDENT FORUM No one wished to address the Council. RECOGNITION OF JOHN PORTESAN, EAGLE SCOUT FOR THE TARGET POND DOCK PROJECT This item was delayed since John Portesan was not at the meeting. AGENDA APPROVAL Staff added supplemental information for Item #5 (Award Quote /14 -32, 2311 -2321 — 139" Avenue NW/14 -34, Sunshine Park Parking Lot & Field Repairs /14 -35, 13350 Jonquil Street NW and Item #7 (Approve the Final Plat of Catcher's Creek and an add on item to the consent agenda, Item #8a (Consider Approval Application for Exempt Permit/Andover Lion Club). There was also supplemental information for Item #9 (Anoka County Sheriff's Office Monthly Report). Mr. Dickinson stated on item #5, staff was asking the Council to deny the awarding of the quote and direct Engineering staff to split the project apart to specific trades and work with the contractors to complete the projects within budget. Mr. Dickinson stated on Item #7, staff is asking the Council to table this agenda item until the ® Regular Andover City Council Meeting Minutes — August 19, 2014 Page 2 September 2, 2014 City Council meeting. Mayor Gamache moved Item #5 to discussion below Item 10 for a quick review. Motion by Trude, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES August 6, 2014, Regular Meeting: Correct as written. Motion by Knight, Seconded by Trude, to approve the minutes as presented. Motion carried unanimously. August 6, 2014, Closed Session Meeting: Correct as written. Motion by Trude, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approval of Claims Item 3 Approve Change Order #1/14- 2A/2014 Street Reconstruction/ 159th Avenue NW Culvert Replacement (See Resolution R055 -14) Item 4 Receive Assessment Roll /Order Public Hearing/l3- 2/2013 Street Reconstruction (See Resolution R056 -14) Item 6 Accept Feasibility Report/Waive Public Hearing/Order Improvements /13- 41/1131 —179th Avenue NW (See Resolution R057 -14) Item 7 Approve the Final Plat of Catcher's Creek — Mark Smith (Item Tabled) Item 8 Approve Fee Assistance Program Item 8a Consider Approval Application for Exempt Permit /Andover Lion Club Motion by Knight, Seconded by Howard, approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT Commander Kevin Halweg from the Anoka county Sheriff's Department presented the July monthly Sheriff's Report. DISCUSS /APPROVE AMENDED ASSESSMENT POLICY (FOR OVERLAYS) Mr. Berkowitz explained as the City moves into implementing overlay construction the current © Regular Andover City Council Meeting Minutes — August 19, 2014 Page 3 Assessment Manual (Policies and Procedures Guide) /Roadway Reconstruction Assessment Policy will need to be revised to identify how such projects will be assessed. Mr. Berkowitz reviewed the staff report and various photos of roadways with the Council. Mayor Gamache asked how long it usually takes in the life of a street to be opportune to have the roads overlaid. Mr. Berkowitz explained how the evaluation process is done. He noted curb replacement could add to the projects. Councilmember Howard wondered what percent of curb usually needs to be replaced in a project. Mr. Berkowitz stated it is usually around ten percent but in an overlay, it would typically be less than that because of the age of the curb compared to a full reconstruct. Councilmember Howard stated he had difficulty with the residents paying for the curb aspect of an overlay project. He would much rather have the Road and Bridge Fund pay for it. He did not want to pass the costs on until a full reconstruct is done. He did not have an issue with the resident paying for a portion of the cost to overlay the road. Councilmember Trade thought part of the issue is the amount of money in the fund and if every taxpayer paid for benefiting © improvements or reconstruction then it would help to keep the Road and Bridge Fund going. Mr. Berkowitz stated the Road and Bridge Fund pays for seventy -five percent of the overlay projects and also funds seventy -five percent of the roadway reconstruction. Mr. Dickinson stated they have a curb replacement program that's purpose is to take care of spotty areas and areas that are not included in the reconstruction plan. He explained how the fund works. He anticipated that if they are getting to one of the areas that had an overlay coming, if there was something that was related to bad concrete, it would have already been picked up by the curb replacement program. Councilmember Knight wondered what ruins the integrity of the road. Mr. Berkowitz stated it is a multitude of things, but a lot of the wear and tear comes from having multiple garbage trucks going down the roads. That really impacts the road. Mayor Gamache asked on the 2015 project, there will be larger areas of roadway and he wondered which roads will be done. Mr. Berkowitz stated they are close to determining the areas but need to identify the total funding and areas before making it public. Mayor Gamache asked for the overlay project will this only be areas that currently have curb and gutter. Mr. Berkowitz stated that was not necessarily the case. Most of the roadways that are in the fifteen -year block have curb and gutter but not all of them. It could be a combination of concrete curb, bituminous curb and ditch sections. Motion by Trade, Seconded by Howard, to accept the revisions to the Assessment Policy to incorporate the Roadway Reconstruction Overlay Policy. Motion carried unanimously. Councilmember Trade stated they can always amend the policy as unique issues come up also. © Regular Andover City Council Meeting Minutes — August 19, 2014 Page 4 She asked staff to submit information with the neighborhood meeting letter so people can respond without having to come to additional meetings. Mr. Berkowitz stated they do have a resident comment form and when the schedule the information meeting they do not identify the amount of the assessment because they like to get people to come to the meetings and give their input before the project is finalized. AWARD QUOTE/14-32,2311-2321-139TH AVENUE NW/14 -34, SUNSHINE PARK PARKING LOT & FIELD REPAIRS /14- 34,13350 JONQUIL STREET NW This item was removed from the Consent Agenda for discussion before consideration. Mr. Berkowitz discussed the staff report with the Council. Councilmember Trude stated there is not currently a sidewalk at Hidden Creek Park and she wondered if that could be combined with the Quinn project. Mr. Berkowitz indicated that section is identified in the CIP to be improved in 2016. Councilmember Trude wondered if they could get the sidewalk in sooner than that. Mr. Berkowitz stated they could get that in the 2015 CIP plan if directed by Council. It all depends on the work load and will do their best to get it in the 2015 plan. The Council discussed installation and possible location of a sidewalk along Bunker Lake Boulevard east of Yukon Street. Mr. Dickinson indicated there will be CIP discussion at the August Worksession. Motion by Trude, Seconded by Howard, to deny the award of the contract for the project listed and direct the Engineering Department to split the projects listed up into trade specific packages and solicit quotes from contractors that specialize in the work that is needed. Motion carried unanimously. SCHEDULE SEPTEMBER EDA MEETING Mr. Dickinson requested the Council schedule a September EDA Meeting to discuss topics as detailed in the staff report. Motion by Trude, Seconded by Knight, to schedule a Workshop Meeting on September 16, 2014, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Staff updated the Council on the Administration and City Department Activities, legislative © updates, updates on development /CIP projects, and meeting reminders /community events. Mayor Gamache stated a resident called the Council about his unhappiness with the 35mph on 170th Lane and Ward Lake Drive. He thought the resident was correct regarding the speed limit and indicated the limit should be reduced to 30 mph because of the proximity of homes and that © Regular Andover City Council Meeting Minutes —August 19, 2014 Page 5 the road ends in a cul -de -sac. He asked Mr. Dickinson to have Mr. Berkowitz check on this. Councilmember Trude thought the City was allowed to reduce the road speed from 55 to lower speeds but was not sure if it would qualify for 30mph, but she would be fine with lowering it to 30mph because it is a short road and has a ninety degree turn at the end. Mayor Gamache saw on the Park and Recreation CIP that they are planning on doing a study on Kelsey Round Lake Park and he asked to have Mr. Haas have the Park and Recreation Commission take a look at the issues the Round Lake Association has been bringing up regarding culverts under trails that would allow water to drain back into Round Lake. MAYOR/COUNCIL INPUT (Free to Be Event) Mayor Gamache wanted to thank everyone who turned out for the Free to Be Pizza Ranch Event. It was an event to raise money for Free to Be and the owners of Pizza Ranch donated ten percent of the sales that day. Pizza Ranch does a fundraiser every Monday for different organizations that ask. © RECESS Mayor Gamache recessed the regular City Council meeting at 8:14 p.m. to a closed session of the City Council to discuss Property Negotiations /Pid #11- 32 -24 -31 -0001. The City Council reconvened at 8:58 p.m. ADJOURNMENT Motion by Howard, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting adjourned at 9:00 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary M Regular Andover City Council Meeting Minutes — August 19, 2014 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — AUGUST 19, 2014 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 RECOGNITION OF JOHN PORTESAN, EAGLE SCOUT FOR THE TARGET POND DOCK PROJECT.................................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Approvalof Claims .......................................................................................... ............................... 2 Approve Change Order #1/14- 2A/2014 Street Reconstruction/ I59`h Avenue NW Culvert Replacement (See Resolution R055- 14) .............................................. ............................... 2 Receive Assessment Roll /Order Public Hearing/13- 2/2013 Street Reconstruction (See Resolution R056 -14) .............................................................................................. ............................... 2 Accept Feasibility Report/Waive Public Hearing/Order Improvements /13- 41/1131 —179`h Avenue NW (See Resolution R057- 14) ............................................... ............................... 2 Approve the Final Plat of Catcher's Creek — Mark Smith (Item Tabled) ........ ............................... 2 Approve Fee Assistance Program .................................................................... ............................... 2 Consider Approval Application for Exempt Permit/Andover Lion Club ........ ............................... 2 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT .... ............................... 2 DISCUSS /APPROVE AMENDED ASSESSMENT POLICY (FOR OVERLAYS) .................... 2 AWARD QUOTE/14-32,2311-2321-139TH AVENUE NW/l4 -34, SUNSHINE PARK PARKING LOT & FIELD REPAIRS/14-34,13350 JONQUIL STREET NW ................ 4 SCHEDULE SEPTEMBER EDA MEETING ................................................ ............................... 4 ADMINISTRATOR'S REPORT ..................................................................... ............................... 4 MAYOR /COUNCIL INPUT ........................................................................... ............................... 5 Freeto Be Event ............................................................................................... ............................... 5 ADJOURNMENT............................................................................................ ............................... 5 ► .J