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HomeMy WebLinkAboutWK - September 23, 2014c © 1685 CROSSTOWN BOULEVAKU N.W. • ANUUVEK, MINN ESUTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, September 23, 2014 Conference Rooms A & B 1. Call to Order— 6:00 p.m. 2. Community Bus Tour Start Approximately 7:30 p.m. 3. Discuss Multi - Family Rental 4. Discuss Rural Residential Speed Limit - Engineering 5. Final 2015 -2019 Capital Improvement Plan Development Discussion 6. 2015 Budget /Levy Development Discussion 7. 2015 Special Revenue, Debt Service, Capital Projects, Enterprise & Internal Service Funds Budget Discussion 8. 2014 General Fund Budget Progress Report 9. August 2014 City Investments Report 10. Other Business 11. Adjournment C A • ^ ANDOVER CITY COUNCIL WORKSHOP MEETING —SEPTEMBER 23, 2014 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, September 23, 2014, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Tony Howard and Julie Trude Councilmember absent: None Also present: City Administrator, Jim Dickinson Public Works Director /City Engineer, David Berkowitz City Building Official, Fred Patch Fire Marshall, Robbie Bartholomew Others COMMUNITYBUS TOUR (6:00— 7.30p.m.) The City Council toured the City with staff to discuss park and road issues. Park stops included Lions Park, Prairie Knoll Park and Pine Hills North Park. Also toured potential overlay projects and sign zones. DISCUSS MULTI- FAMILYRENTAL (7:30 p.m.) Mr. Patch reviewed the Multi - Family Rental program with the Council. Councilmember Knight wondered what the life of the 4 -plex homes are. Mr. Patch stated it depended on how well they are maintained. Councilmember Knight thought there was a potential for commercial buildings in this area. Mr. Patch stated the potential for City buy out is likely affecting the reinvestment of the duplexes. He thought the City Council needed to make a decision if they wanted to purchase the properties and redevelop or continue leaving them as rentals. Mr. Patch asked what staff should be focusing on. Councilmember Trude thought staff needed to focus on making sure the rentals are safe but did not think rental licensing should deal with the aesthetics of the buildings unless hazardous. She wondered if other cities get involved in aesthetics. Mr. Patch stated they do and some put a lot of pressure on the owners. Mr. Patch stated if redevelopment is something the City is going to look at maybe they should maintain status quo. © Andover City Council Workshop Meeting Minutes —September 23, 2014 Page 2 Councilmember Knight stated he would personally like to see the 4- plexes along Bunker Lake Boulevard be redeveloped into commercial and then the entire boulevard would be commercial. Councilmember Howard thought the City Council needed to make a decision on what should be done and move forward with the decision. Councilmember Bukkila stated she did not want the City to interfere in the marketing of the homes. Mr. Patch stated when it comes to preservation it is up to the Council to monitor and take the tools they have to make what they want to see in their visions. Mr. Patch discussed with the Council the role of the City Inspector and what they look for when making their inspection rounds. Mr. Dickinson indicated the City is not getting any complaints from renters in these units. The Council would encourage City Staff to make referrals to County Health where livability conditions warrant. Mayor Gamache stated the owners might be more interested in selling if the City decided to purchase them. He thought it might be worthwhile to pursue the option to purchase the 4- plexes. V Mr. Dickinson recapped the discussion, the focus of the program will continue to be community preservation, voluntary registration for Single - Family rentals, Multi- Family will encourage exterior maintenance and landscaping and the City will continue to look for opportunities to acquire the 4 -plex properties. DISCUSS RURAL RESIDENTLIL SPEED LIMIT Mr. Berkowitz explained the City Council is requested to discuss the current Speed Limit State Statute regarding rural residential developments. Mr. Berkowitz stated staff and the Council received an email from a resident questioning the speed limit sign posted on his road. Mr. Berkowitz reviewed the State Statute with the Council and the request to post 25 mph. Mr. Berkowitz stated if the Council decided to post the road at 25 mph then the City would likely have to post 25 mph on every road that is not posted, which would be over one thousand streets including cul -de -sacs. Right now the only place speed limit signs are posted are at the entrance to a development unless a speed study is done. The Council discussed with staff possible issues if the speed limit was lowered for the neighborhood that contacted them. The Council concurred the speed limit should be left at 35 mph in the neighborhood and authorized staff to handle the situation. © Andover City Council Workshop Meeting Minutes — September 23, 2014 Page 3 FINAL 2015 — 2019 CAPITAL IMPROVEMENT PLAN DEVELOPMENT DISCUSSION Mr. Dickinson explained Administration/Finance has been working with Department Heads to prepare a "draft" 2015 — 2019 CIP. Various committees (Vehicle Purchasing & Facility Management Committees) and commissions (Parks and Recreation Commission & Community Center Advisory have contributed to the current "draft" 2015 -2019 CIP. Mr. Dickinson asked the Council if they wanted to add the proposed trail by Miller's Woods to the CIP plan. Councilmember Trude thought there were items that could be removed from the CIP to make room for the proposed trail. She thought the trail that would connect Miller's Woods with the other trails could be done in two segments on Crosstown Boulevard. The Council discussed the trails listed in the CIP and the costs associated with them. Councilmember Bukkila thought they should actively cost the Miller's Woods trail out. She suggested this be put in the CIP for 2019. Councilmember Trude indicated we should also list the trails connecting to Andover High School. Mr. Dickinson asked if the Council still wanted the construction of the multi- purpose building at © Pine Hills North Park a top priority. He thought the money would better be used for the parking lot because this will preserve and protect their current investment. Councilmembers Bukkila and Trude did not think the multi - purpose building was the most important item needed at Pine Hills North Park. Councilmember Howard stated after looking at the information provided and viewing the park it would not be the most important thing but the field is not being used like it will be in the coming years. Councilmember Knight wondered if a curbed parking lot would prohibit vandals from driving onto the field and wrecking it. He suggested some type of fencing be installed. Mr. Dickinson thought the Soccer Association will come through and donate some funds to help build the storage building. Councilmember Bukkila thought that would be great if the City did not have to fund it. The Council discussed different types of fencing and thought staff should pick out something that looks nice yet protects the fields. The Council also indicated they would like to get a playground installed in the park. Mr. Berkowitz reviewed with the Council playground equipment that needs replacement in various parks within the City. © Councilmember Trude indicated she would like to see the Parks and Recreation Funds be spent on other park improvements and not just playground equipment or structures. ® Andover City Council Workshop Meeting Minutes — September 23, 2014 Page 4 2015 BUDGETILEVYDEVELOPMENT DISCUSSION Mr. Dickinson stated City Departments have submitted to Administration/Finance their proposed 2015 Annual Operating Budgets, also the City Council has had a number of reviews of the 2015 Proposed General Fund Budget that will be supported by the 2015 Tax Levy. Mr. Dickinson reviewed the 2015 budget development guidelines with the Council, noting all directives will be accomplished. Mr. Dickinson indicated the personnel budget involves one new Maintenance Worker position, COLA adjustment and step increases. Mr. Dickinson indicated he has reduced the projected increase in health insurance from 25% to 10% for the proposed 2015 budget. Mr. Dickinson stated they have compared our legal costs to neighboring cities, such as Anoka and Elk River; our costs appear to be in line. He will be presenting the 2015 Sheriff's contract for approval at the first council meeting in October. © Mr. Dickinson indicated he may be able to migrate some General Fund donations /contributions to the Charitable Gambling Fund. Mr. Dickinson reviewed the 2014 Fund Balance analysis and the 2015 General Fund Revenue and Expense summary with the Council, noting that expenses are still exceeding revenues, fund balance will cover the margin. 2015 SPECIAL REVENUE, DEBT SERVICE, CAPITAL PROJECTS, ENTERPRISE & INTERNAL SERVICE FUNDS BUDGET DISCUSSION Mr. Dickinson indicated that he would not be reviewing these budgets in detail but thought it was important to get these budgets in the Council's hands for review. For the most part these budgets are self explanatory, with the exception of the Community Center, EDA and Enterprise funds. The Community Center budget is recommended by the Community Center Advisory Commission as is the EDA budget. The Enterprise fund budgets are driven by the annual utility rate analysis as part of the CIP development. Mr. Dickinson notes that the Charitable Gambling Fund was rebounding and will be able to play a role in funding some youth activities. ® 2014 GENERAL FUND BUDGET PROGRESS REORT Mr. Dickinson explained the City of Andover 2014 General Fund Budget contains total revenues of $9,569,142 and total expenditures of $10,026,875 (includes $30,500 of 2013 budget carry Andover City Council Workshop Meeting Minutes — September 23, 2014 Page 5 forwards), a decrease in fund balance is planned. Mr. Dickinson reviewed the progress report with the Council, pointing out that while we are behind our 2013 numbers for revenue, we are actually on target for what we budgeted for 2014. 2013 was an exceptional year. A UGUST 2014 INVESTMENTS REPORT Mr. Dickinson noted everything looked good for the month. He indicated he is working to grow the cash balance to be able to close out projects before year end. OTHER TOPICS There were none. ADJOURNMENT Motion by Howard Seconded by Flight, to adjourn. Motion carried unanimously. The meeting © adjourned at 10:22 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary C