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HomeMy WebLinkAboutWK - November 25, 2014AC Y O F Q 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOIA 55:394 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV ,t City Council Workshop Tuesday, November 25, 2014 Conference Rooms A & B I . Call to Order — 6:00 p.m. 2. lliscuss Traffic Study /12- 378 /C: , s!-wn Blvd. NW IYa `lc Analysis Phase 2 Discuss Round inl:neering 4. Final 201 - ', dfrct/Levy Developmc 'i�s.�ssion 5. %O11 Genera! Fund Tluds,c !'«cores-, IZcpor( © 6. October 2014 City Investments Report 7. Other Business Closed Session 8. City Administrator Performance Appraisal 9. Adjourmnent [AD] A ANDOVER CITY COUNCIL WORKSHOP MEETING —NOVEMBER 25, 2014 MINUTES The Workshop Meeting of the Andover City Council was called to order by Acting Mayor Sheri Bukkila, November 25, 2014, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Gamache (arrived at 6:20 p.m.), Mike Knight, Tony Howard, and Julie Trude Councilmember absent: None Also present: City Administrator, Jim Dickinson City Engineer /Public Works Director, David Berkowitz Human Resource Manager, Dana Makinen Others DISCUSS TRAFFIC STUDY 112 -37B /CROSSTOWN BOULEVARD NW TRAFFIC ANALYSIS PHASE 2 Mr. Berkowitz explained Mr. Kevin Kielb and Mr. Bryan Nemeth from Bolton & Menk, Inc. (BMI) were at the meeting to discuss the draft traffic study regarding Crosstown Boulevard from Nightingale Street NW to Andover Boulevard NW. Mr. Kevin Kielb and Mr. Bryan Nemeth from BMI made a presentation to the Council. Councilmember Howard thought the intersection changes at Crosstown Boulevard and Andover Boulevard have helped out a lot with congestion. Mr. Kielb suggested having the School District add a second lane into the parking lot to help with the congestion on Andover Boulevard would help with backups on Andover Boulevard. Councilmember Bukkila stated another problem here is vehicles cutting into oncoming traffic to get in the back lot faster and she wondered if the School District was contacted on this. Mr. Berkowitz indicated he had talked to the Sheriff's Department and School District but has not heard back from them regarding this. Mr. Kielb stated a lot of the problem on Andover Boulevard is people need to be educated on how to properly merge and allow vehicles to merge into the auxiliary lane. Mayor Gamache arrived at 6:20 p.m. © Andover City Council Workshop Meeting Minutes —November 25, 2014 Page 2 Mr. Kielb reviewed the intersection of Nightingale Street and Crosstown Boulevard with the Council with a possible stop light at this intersection. He stated they did not recommend putting a light signal in at this intersection because it does not meet the sight cone requirements. He then reviewed the Green T Intersection with the Council. He stated the recommended option for this intersection is the Roundabout. They would also recommend pedestrian underpasses. Mr. Berkowitz indicated that city staff and BMI met with Anoka County and they were more receptive to a Roundabout rather than a Green T Intersection. Councilmember Bukkila wondered how many people are currently avoiding this intersection because of the congestion and if the City makes the intersection easier to get through by building a Roundabout, how many people will start to use the roadway. Mr. Kielb stated that is a possibility but he felt by improving the intersection, even added vehicles will not slow it down very much. Councilmember Knight stated he had some misgivings about the underpasses because it can create some bad problems with youth. Mr. Kielb stated they have done underpasses in larger cities and the underpasses can be lit up around them and inside of them which helps there be less likely problems. Councilmember Bukkila wondered what it would cost to put security cameras in the tunnels and have them accessible to the City or Sheriff's Department. Councilmember Trude thought this might get a false sense of security for people. Councilmember Bukkila asked if there was a cost difference to build the Roundabout out to multi -lane. Mr. Kielb did not think it would be a significant amount of money to set the single lane Roundabout up for future expansion to a multi -lane. Councilmember Howard asked if they moved the crossing above ground further south would that make it safer. Mr. Kielb noted they are also looking at creating a possible underpass closer to the school so it is safer for pedestrian crossing. Mr. Berkowitz stated that an underpass across Crosstown Boulevard to connect Sunshine Park to the north area has been identified to be constructed when development happens in the future. Councilmember Trude wondered if there is a landscaping plan for the middle of the Roundabout. Mr. Kielb indicated this can be discussed. Mayor Gamache asked if the underground tunnel could be moved to another area if needed on Crosstown Boulevard. Mr. Nemeth indicated it could and would be a part of continued analysis © on the project. Mr. Kielb stated they thought this was a good candidate for Highway Safety Improvements Program (HSIP) funding. © Andover City Council Workshop Meeting Minutes —November 25, 2014 Page 3 Councilmember Bukkila asked who would create the application. Mr. Berkowitz indicated BMI would provide the application for this. Councilmember Knight indicated they should also contact their Congressmen. Council directive was to have BMI prepare an application for a Roundabout with three underpasses and present it for HSIP funding. DISCUSS ROUND LAKE Mr. Berkowitz explained the City Council is requested to discuss and address concerns from the Round Lake Association regarding the changing water level of the lake. The Round Lake Association was at the meeting along with Mr. Lee Wameka. Mr. Jamie Schurbon, Anoka Conservation District; Ms. Kate Drewry, DNR; and, Mr. Tim Kelly Coon Creek Watershed were also at the meeting to answer questions. Mr. Berkowitz stated the normal high water elevation of the lake is 866.4. The importance of this is that anything within the ordinary high water level is under the DNR jurisdiction. Anything above that level jurisdiction goes over to the Lower Rum River Management Organization (LRRWMO). Mr. Kelly reviewed the LRRWMO's regulation responsibility with the audience. Mr. Berkowitz noted the wetlands outside of the lake would also be under the LRRWMO's jurisdiction, not the DNR. Councilmember Bukkila asked if someone could provide the Council with a guide sheet that delineates each area and explains what organization is responsible for what area. Mr. Berkowitz stated he would get that information to the Council. Ms. Drewry noted this is on the DNR website but she could also get the Council that information. Mr. Berkowitz stated they are dealing with the ordinary high water level, the hundred year flood elevation of the lake of 869, and the low floor elevation for structures of 870. He stated at the time the hundred year flood elevation was set for structures near the lake, there was a requirement of having low floor elevations at one foot above the hundred year flood elevation, but with today's standard, the requirement is two feet above. Mr. Wameka wondered what FEMA regulations were regarding the hundred year flood elevation. Mr. Berkowitz stated they want to make sure you are outside of the floodway. A few years ago, the City went to two feet above the high water elevation to provide additional safety for flooding of structures. Mr. Berkowitz reviewed aerial photos from 1938 to 2013 with the audience. © Andover City Council Workshop Meeting Minutes —November 25, 2014 Page 4 Mr. Berkowitz stated in 1938, there was a dogleg ditch northwest of the lake that drained toward the Rum River. It appeared to be mostly dry back then. Mr. Wameka asked which way the water flowed through the ditch. Mr. Berkowitz stated it was hard to say based on the aerial photos, but appears to drain toward the Rum River. Mr. Berkowitz continued with the aerial presentation showing a slide from 1958 with a farm road going through the current wetland to the north of the lake. He noted the ditch as being more prevalent and trees that were in the 1938 aerial being removed in the 1958 aerial so he was not sure whether, at the time, a farmer used the land for farming. Mr. Berkowitz continued to show aerials of the area throughout the years. He thought in 1988 the lake went dry again. It was noted in 1986, the lake was at the highest level. Mr. Warneka stated there is a defined ditch coming from the lake that goes into the wetlands and he thought this was where the water was draining to the lake. Mr. Warneka wondered where the break point is located between the lake and the ditch. Mr. © Berkowitz indicated he was not sure but thought it was somewhere in the wetlands. Mr. Wameka stated the breakpoint was where the City excavated for the park. Mr. Berkowitz did not recall that the City excavated in that area for the park. Mr. Warneka reviewed with the Council what he recalled had happened on the park land when the lake started to recede. He stated the ditch never used to go to the Rum River until the area was excavated. Mr. Berkowitz stated it was hard to say if water was flowing in or going out of the lake through the wetland. He stated people clear areas to get access to the lake and he did not see anywhere along the lake where there is a ditch with water moving in and out of the lake. Mr. Wameka stated there is a ditch to the north of the lake that goes into the wetland and he believed that the water was leaving the lake through that ditch. Mr. Berkowitz showed an aerial from 2000 where water is prevalent in the wetland. He showed on the aerial where he believed the drainage break point was for water going to the lake. Mr. Wameka disagreed and stated the break point is farther north in the wetland. Councilmember Trude wondered when Kelsey Round Lake Park was established. Mr. Berkowitz believed it was in the 1990's. He noted a trail was built over the farm road in 1996 or 1997. © Mr. Berkowitz showed the 2013 aerial and pointed out the dogleg ditch that showed a lot of water in it. He reviewed the lake hydrographs with the Council. Andover City Council Workshop Meeting Minutes — November 25, 2014 Page 5 Mr. Berkowitz stated in 1986 the lake was at the peak of 868.4 and in 1990, it hit rock bottom at 862.5 and he showed how the cycle repeated. He noted the elevation at last measurement was 866. Mr. Warneka stated the people that live on the lake do not understand why, when they have had a lot of rain the lake levels have remained stable this year. Mr. Kelly stated the water levels are high and have remained stable because this year they have had record breaking precipitation through May and June of 2014. He noted the levels have remained higher even into the fall. He stated the hydrograph does not represent the rainfall they have had this past spring. He stated in this case there has been a lot of water and when there is that much water it overrides all of the other tests. He noted rainfall records were exceeded through June. They were not in a draught after 1993 but since 1995 they have had average annual precipitation every year except for three years but the lake has continued to drop. There is another factor being played out which is the ground water. Mr. Kelly reviewed with the Council and audience the reason why the lake levels have not elevated or fallen recently. Mr. Warneka stated the south side of the lake is draining the lake through ground water. They also feel that the golf course, which is connected somehow through the ground water may have impacted the water levels of the lake. He stated one of the things that parallel the improvement of the lake is the shutdown of the golf course. When the golf course was shut down they saw a change in the lake. Mr. Kelly stated they need to be careful in making cause and affect relationships because of other factors. If water is flowing that way other questions they have to ask and document are how much and how fast because it takes a lot of water moving pretty quick through the ground in that direction to make the differences he is hearing described. He stated the DNR did a study and one of the things they provided was a diagram that they used to determine the water flow. Ms. Drewry stated there was a minimal amount of seepage out of the lake through ground water. She stated it was an insignificant amount of seepage. Mr. Schurbon stated 84 gallons of water per minute were mottled leaving the lake through the southeast side; however, when looking at the lake during the time the water declined dramatically the volume coming off the lake at that time was 17,000 gallons per minute so the 84 gallons per minute was one half of one percent, a very small amount. Ms. Drewry did not believe that anything going on at the golf course could have increased the seepage rate as suggested by Mr. Warneka. Councilmember Knight wondered if the aquifer has changed. Ms. Drewry stated the aquifer is consistently changing and can fluctuate from 4 feet to 10 feet in a years' time. © Mr. Warneka stated one of the concerns he has heard from people is with the draining of the ground water, wetlands on the south side of the lake into the Anoka storm sewer and he wondered if that impacts the lake, ground water and water table. © Andover City Council Workshop Meeting Minutes —November 25, 2014 Page 6 Mr. Berkowitz reviewed the city mapping of the City's storm sewer pipes going into Round Lake. He stated when Round Lake Boulevard was reconstructed, 10 plus years ago there was concern about water seepage so the County put bentonite in the area of roadbed to cap that concern. There are inlets that go into a treatment basin that eventually go into Round Lake. He stated there are other inlets into the lake through the surrounding developments. There is always the question about an outlet. Mr. Berkowitz stated there is no physical pipe that drains the lake. There is a pipe that exists in the Meadows of Round Lake that is bulk headed and an easement that could be an outlet to the lake with an elevation of 865.99. The pipe is in place but is not open and has never been fully constructed. Mr. Warneka wondered why that was constructed. Mr. Berkowitz was not sure but thought when the development was constructed it was installed as a failsafe. He reviewed the possibility of using the pipe that was constructed with the development. He noted there is no physical structure that outlets the lake. Mr. Berkowitz stated there was a question about a permit in 1986 where there was concern about the lake elevation and it went through the whole process to look for an outlet for the lake. The question came up if that had ever happened and the answer is no. They have documentation that © shows that. Mr. Warneka stated it was his understanding that they found an alternative to handle the problem. Mr. Berkowitz stated he was not aware of that. Mr. Warneka stated he had a letter from the DNR stating the permit was withdrawn. He asked what alternative method the City has to control the water levels. He would like to know. Mayor Gamache thought from the DNR standpoint they did not know why the City at that time had dropped the request and he was questioning whether or not they had told them they were dropping the request because they had another way of lowering the lake. He noted there were minutes regarding this but there was nothing in the minutes about reducing the lake level. Mr. Warneka asked if the storm sewer connecting to the Anoka sewer system affect the wetlands and the lake itself. Mr. Berkowitz stated this outlet was constructed to control the elevation of Dehn's Pond which is actually a wetland. There was concern about flooding and impacting homes. In 1984 and 1985 they had a concern about homes in the area with low floors. This outlet was not constructed to lower the lake level. There was a divide line, elevation change between Round Lake and the wetland (Dehn's Pond) that existed even before the road was built. In 1986 the County moved forward with the construction of Bunker Lake Boulevard and at that time the outlet structure Dehn's Pond was constructed. QMr. Berkowitz reviewed the stop log structure with the Council and audience. Mr. Berkowitz stated the City is responsible to remove stop logs in November to get the elevation to 865.5, which is in a DNR letter that documents what the City is responsible to do. Andover City Council Workshop Meeting Q Minutes —November 25, 2014 Page 7 Ms. Drewry explained that was a condition of the permit that was issued at the time. Mr. Berkowitz stated in April two logs are placed back in to bring the elevation up to 866. Logs have been replaced in the past due to damage. Mr. Warneka wondered who is monitoring this because they felt there was a connection to the wetlands and the ground water in Round Lake. Mr. Berkowitz stated since his involvement in 2004 they have been going out to the site and have been changing out the logs every November and April. Mayor Gamache indicated he went out to the log stop structure in November to see the process. There was no water running in when the two logs were removed. He noted there was water leaking in from somewhere other than Dehn's Pond and he thought it might have been ground water. Mr. Wameka asked if the draining affects the wetland and the lake itself. Ms. Drewry stated the study done in 1989 showed the water flowing out was primarily to the southeast and this particular structure would not have significant effect on the lake. This will not actually take water through the pipe until it is at elevation 865.5. Mr. Kelly stated this structure came with an operating plan that is being followed. He stated it is not uncommon to have the boards damaged or vandalized. If the logs are left in during the winter and the water rises, they can not come out to alleviate the water levels and it could result in flooding. Mr. Berkowitz stated another issue was a Sonsteby lawsuit. He reviewed the lawsuit with the Council. Mr. Berkowitz reviewed the water flow in the northwest corner of the lake. Mr. Warneka stated they are asking that the culverts be replaced because they do not know why they were removed. Mr. Berkowitz noted the trail was not under water because that would mean that the water level would be at 869. He was there when the trails were paved and he did not recall any culvert in the northwest corner of the lake under the old farm road. It was not identified on the construction plan or in the survey. He noted a letter he found from the DNR in 1970 indicated no culverts were found along the northwest shore on the unimproved road. Mayor Gamache stated the trail farther north does have a culvert. He noted it was between the two wetlands. Mr. Schurbon displayed a survey aerial of the surrounding area showing which way the water naturally flows throughout the area. He noted the landscape tends to drain towards the Rum River in the north area of the wetland and there seems to be a line break by the development where the water from the development drains naturally toward the south to the lake. Mr. Warneka noted there was an excavation of the wetland and he felt that this has caused issues with draining. Mr. Berkowitz stated going back over time the aerials show the water naturally flows towards the Rum River. The original ditch elevation was at 859 and the structure was installed and raised the overflow with a weir wall to 865, which increased the pool of water six feet higher than what it was. Mr. Berkowitz stated prior to installing the structure there was a © Andover City Council Workshop Meeting Minutes — November 25, 2014 Page 8 beaver dam there that was causing problems and making the water back up. He stated a study was done to determine how high the water can be raised before it adversely affects adjacent properties. The elevation was set at 865 and the road elevation is set at 867. The road will flood before the homes will. Councilmember Trude stated there is really no evidence of any excavation other than the recreation of the wetland to mitigate the high school construction. Ms. Drewry stated she did not see any excavation only more open water than what was there previously but that could have been caused by the weir structure that was put in there. Mr. Schurbon stated that was correct according to the plane aerials. He stated the question is if the pooling forces the water back to the lake from the structure that was installed. Mr. Schurbon stated there are tools that take all of the LIDAR (Light Detection and Ranging) data and map out where the water flow would go if culverts were installed. He showed where the water would flow if culverts were placed in the area under the old farm road just northwest of the lake and Eldorado Street. © Ms. Heather Hjelle asked if a culvert were opened onto the lake would it help to stop the growth of cattails on the lake. Ms. Drewry stated it would actually promote cattails to increase because of the nutrients going into the lake from the wetlands. Councilmember Trude asked if it was found out that some excavation was done after researching given the wetland laws and regulations, would it make a difference on what can or cannot be done. Ms. Drewry indicated it would not. Mr. Wameka stated their objective is to allow the water flow to go back into the lake by installing a culvert along the lake. Mr. Schurbon stated if a culvert is installed and the lake levels increase it can create problems because it will drain water to the north into the wetlands. Mr. Berkowitz indicated they would not want more water to flow north into the wetlands. Mr. Berkowitz reviewed the control structure and trail construction plan on the NW side of Round Lake. Mr. Kelly stated the issue is the lake either has to be higher than the elevation of the weir or there has to be enough current from the lake to force the water up. Mr. Berkowitz stated if a culvert were installed they would need to extend it out and ditch it to a certain location so that water can get into the culvert. That could potentially be a wetland impact. Councilmember Trude stated some people have homes on Round Lake but she wondered if they should be worried a little bit about the area by the watershed, 152 °a Lane and Rose or Poppy Streets getting too much water. Mr. Berkowitz stated when they set the weir elevation at 865 and the control structure to the north there was a fall hydrology analysis done of that area to make sure they were not going to adversely affect any of those low areas. If a culvert was Andover City Council Workshop Meeting Minutes — November 25, 2014 Page 9 installed under the trail and more water was added they would need to do another evaluation to see what impact they would have on those homes if the lake rises. Mr. Warneka stated they want the culvert to allow water to get back into the lake for oxygenation so the lake is restored. He noted the lake is starving for oxygen. They want better quality on the lake. He stated their concern is with the cattails along the entire border of the lake which is not normal and they would like to see that change. They thought by moving water, giving them oxygenation it will slow down the growth of the cattails and stabilize the lake. Ms. Hjelle asked if the cattails on Round Lake were more aggressive and grew faster than on other lakes. Ms. Drewry stated the cattails on Round Lake are like an evasive species not native to the area called Narrow Leaf Cattail. She stated there has been greater cattail growth on Round Lake as well as other lakes in the area. Ms. Drewry updated the Council and Round Lake Association on the potential impacts of Narrow Leaf Cattail on wetlands. She stated the only way to slow down or eliminate cattails in the lake is to completely excavate the lake and soils to bring it back to what it was years ago. © Ms. Hjelle asked if there were projects that could be done through the Met Council or other agencies to excavate the cattails. Mr. Kelly stated it is very hard to get a project passed for that. Mr. Schurbon reviewed the quality of the water in the lake. Mr. Berkowitz reviewed the costs and process to install a culvert. He noted this can be done but they would need to go out and get a wetland delineation report done. They would also have to hire a consultant to determine how a culvert would impact the water elevation. It would cost $10,000 to $15,000 to study, apply for LRRWMO permit and install the culvert. Mr. Berkowitz reviewed the costs the City has put into Crooked Lake over the previous five years. Mr. Berkowitz stated there is not a Round Lake Watershed. There are two watersheds that govern Andover. One is the Coon Creek Watershed District which covers the southeast portion of the City and the other one is the Lower Rum River Watershed Management Organization. The City works with both LGUs when it comes to water management. He stated there is a sub watershed that drains to the lake but there is not a separate watershed organization called Round Lake Watershed. Mr. Wameka thought there should be a management organization. Mr. Berkowitz noted the City acts as its own LGU to enforce actions within the LRRWMO. Mr. Schurbon stated if all of the water in the area northwest of the lake, where the culvert is © requested drained to the lake a years' worth of run off, it would amount to an increase of water level by only three inches so they did not need to worry about flooding the lake. Mr. Berkowitz indicated the greater concern is that depending on what the elevation a culvert is set at they could be sending water out of the lake. For the amount of water they have the potential to send into the lake they have the potential to send more water out of the lake if it got to a certain elevation. Mr. © Andover City Council Workshop Meeting Minutes — November 25, 2014 Page 10 Warneka stated the lake has never been at 870 since he has been around. Mr. Berkowitz stated depending on the culvert elevation the lake could send water out at 868 or lower. Councilmember Trude stated she is concerned about the free flow of all the nutrients from the development to the northeast because none of that was built with ponding. People are mowing massive areas and some of it ends up in the culverts because it is pretty much a ditch system. She stated if that is added to the lake it will grow stuff that they do not want to grow in the lake. Mayor Gamache thought the run off would clean itself in the wetland before it would go into the lake. Mr. Schurbon showed on the map the development area that would drain into the wetland. Mayor Gamache thought they should drain into the wetland. Mr. Schurbon indicated that was correct. Mr. Kelly reviewed the water flow from Round Lake to the Woodland Creek Golf Course area. He stated the rate calculated for water flow should be uniform because the sub strength is the same but the area is lower than the landscape. He stated ditch 57 -4 will be abandoned as part of the wetland mitigation project but prior to that the old original ditch of 1908 came across the site to the northwest. The farmers' objective at the time was to remove enough water from the surface in order to grow a crop. He stated the pond alignments are almost on the alignment of the old farm ditch. The elevation of the outlet pipe is at about the same elevation as the old original ditch. He noted the golf course sits lower than the creek and Round Lake, so ground water culminates on the golf course but it does not have an impact on the water levels if the golf course is redeveloped. He stated the golf course was the worst violation under Section 401 of the Clean Water Act at that time because they acted without a permit so it immediately became an EPA issue and was issued a fine, the biggest fine in Minnesota history at that time. He stated changes are continually being made to the Clean Water Act. He explained there was no approval because there was no process or application review by anybody. He was not sure if a hydrologist was consulted on the golf course, and there was also no formal review by the Andover City Council. Mr. Berkowitz stated it was a part of the Woodland Creek First Addition development. Councilmember Trude wondered if Round Lake was considered a surface water or ground water lake. Mr. Schurbon stated this is a ground water driven lake. Councilmember Trude wondered if people around the lake that use wells instead of City water are impacting the lake. Ms. Drewry indicated those wells go deeper than the ground water, so no. Mr. Hjelle thanked the Council and different agencies for all of the time they have spent on this item. It has been very informative for him and has answered all of his questions. Mr. Warneka also thanked the City and indicated he learned a lot from this discussion. © The Council recessed at 9:21 p.m. The Council reconvened at 9:28 p.m. Q Andover City Council Workshop Meeting Minutes — November 25, 2014 Page 11 FINAL 2015 BUDGET /LEVY DEVELOPMENT DISCUSSION Mr. Dickinson reviewed the 2015 budget and levy developments. Councilmember Howard asked if there was a discount for health and fitness care. Ms. Dana Makinen, Human Resource Manager stated they do get a discount and have quite a few employees that go over to the YMCA and use the facilities. Mr. Dickinson stated in reviewing the two non - profits, Hope for Youth and Family of Promise, for the Council, Anoka is not providing money to Hope for Youth and have not funded Family of Promise. Coon Rapids is not going to provide money to either one. Blaine indicated they will be contributing $10,000 to both which is one time deal and the non - profits will need to come back for money each year. Ramsey is not contributing to either fund. He thought the City could fund up to $5,000. Mayor Gamache felt Hope for Youth had an efficient fundraising program and did not think they were in as much of a need as Family of Promise. Councilmember Knight stated he would like to do something for both, but was not sure what amount. Mayor Gamache indicated he would recommend donating to Family of Promise. The rest of the Council agreed to give something to Family of Promise. Councilmember Howard thought they should give out a challenge to other communities for matches. Councilmember Bukkila wondered if they could match what the fire fighters did and donate to the fund the fire fighters have donated to in order to make blankets for the homeless. Mayor Gamache stated his thought would be to donate $600 to the Fire Department to match their donation to Hope for Youth and donate $3,000 to Family of Promise. The Council agreed. 2014 GENERAL FUND BUDGET PROGRESS REPORT Mr. Dickinson stated there are no significant items to report, but noted the City is on budget target. OCTOBER 2014 INVESTMENTS REPORT Mr. Dickinson stated the October investments are performing well. He noted the cash balance is fairly high at month end, positioning for final construction project payments. OTHER BUSINESS © Mr. Dickinson explained he received a request from a local business for a liquor license, the property has delinquent property taxes. He reviewed the information with the Council. Councilmember Trude thought the City should work with the business owner because the tax problem predates him as the tenant. Mr. Dickinson stated he would like to put into the payment Andover City Council Workshop Meeting Minutes —November 25, 2014 Page 12 plan a contingency that if the owner misses a payment he will get a thirty day notice that the liquor license will be revoked. Councilmember Trude felt they were being too harsh with the owner because they have given other owners an easier chance. She thought this owner was running an upstanding business that does not create a negative image on the City and does not cost the City extra money to keep it going. Mr. Dickinson stated there are downsides which can be heard from others such as this person is running a business with delinquent taxes and could be competing with other businesses in the area that pays their taxes. Mayor Gamache thought it was good to try to work with the business owner and liked that the owner had prepared a detailed plan to pay off the debt. Councilmember Trude stated regarding Kelsey Round Lake Park, the Park Commission had a workshop and they are looking at a $50,000 RFP for trails. They are going to look at trails and what they are going to do and she is still worried about the Park Commission heading down this path. Councilmember Bukkila stated the Park Commission was not invited to this workshop and thought they should have been. Mr. Dickinson indicated he thought an email was sent out and information was passed along to the Park Commission from the last council meeting about this project. Councilmember Bukkila noted some of the Park Commissioners contacted Mr. Haas about the meeting tonight and they were told there would only be discussion about the lake and the Park Commissioners did not need to go because it was irrelevant to the Park Commission. Mr. Dickinson stated the RFP was discussed on Thursday by the Park Commission and the Park Commission was upset that the Council did not give them the ability to move forward. They were concerned that the Council wanted to approve their scope and they are requesting to have a joint meeting with the Council in January. Councilmember Bukkila thought that would be great because there is a lot of confusion between the two parties and she felt there is huge disconnect and it needs to get fixed. RECESS Motion by Trude, Seconded by Knight, to recess the regular City Council meeting at 10:21 p.m. to a Closed Session to discuss the City Administrator Annual Review. Motion carried unanimously. RECONVENE The City Council reconvened at 10:30 p.m. a ADJOURNMENT Motion by Howard, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 10:30 p.m. Andover City Council Workshop Meeting Minutes —November 25, 2014 Page 13 Respectfully submitted, Sue Osbeck, Recording Secretary H x