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HomeMy WebLinkAboutCC - January 7, 2014'' \ND OVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, January 7, 2014 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (11/26/13 Workshop; 12/17/13 Regular) Consent Items 2. Approve Payment of Claims — Administration /Finance 3. Accept Feasibility Report/Order Public Hearing/14 -2 & 14- 2A/2014 Street Reconstruction & 159t` Avenue NW Culvert Replacement - Engineering 4. Accept Contribution for Dog Park/10 -23 /Jennifer Frisby —Engineering 5. Approve 2014 CDBG Application for Planning — Municipal Water Study — Planning 6. Accept Resignation/Andover Community Center Advisory Commission Member Robin Chambers — Community Center 7. Appoint Missey Hayko /Andover Community Center Advisory Commission — Community Center Organizational Items 8. Approve Official Depositories & Banks — Administration 9. Designate Official Newspaper — Administration 10. Appoint Acting Mayor — Administration 11. Appoint Standing Committees — Administration Staff Items 12. Schedule February EDA Meeting - Administration 13. Schedule January Workshop - Administration 14. Administrator's Report — Administration Mayor /Council Input Adjournment x X REGULAR ANDOVER CITY COUNCIL MEETING— JANUARY 7, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, January 7, 2014, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson City Attorney, Scott Baumgartner Others PLEDGE OFALLEGJANCE 0 RESIDENT FORUM Mr. Carroll Abbott, 2917 142 d Lane, was at the meeting to wish the Council a Happy New Year. AGENDA APPROVAL There were no changes. Motion by Bukkila, Seconded by Knight, to approve the Agenda as presented. Motion carried unanimously. APPROVAL OF MINUTES November 26, 2013, Workshop Meeting: Correct as presented. Motion by Trude, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. December 17, 2013, Regular Meeting: Correct as amended. Councilmember Trude requested a correction on page two; one word near the beginning, the reconstruction program should be called the Overlay Program. She also noted on page six she would like the City Administrator to add a sentence near line 25 about the refinancing of the Community Center bonds. A resident asked a question about how much debt the City has and she thought it was © Regular Andover City Council Meeting Minutes —January 7, 2014 Page 2 out of context when they know they can reduce the debt by about $18 million with the refinancing so she thought an additional sentence clarifying should be added. Motion by Trade, Seconded by Howard, to approve the minutes as amended above. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Accept Feasibility Report/Order Public Hearing/14 -2 & 14- 2A/2014 Street Reconstruction & 159h Avenue NW Culvert Replacement (See Resolution R001- 14) Item 4 Accept Contribution for Dog Park/10 -23 /Jennifer Frisby (See Resolution R002- 14) Item 5 Approve 2014 CDBG Application for Planning — Municipal Water Study (See Resolution R003 -14) Item 6 Accept Resignation/Andover Community Center Advisory Commission Member Robin Chambers 0 Item 7 Appoint Missey Hayko /Andover Community Center Advisory Commission Motion by Trade, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. APPROVE OFFICL4L DEPOSITORIES & BANKS Mr. Dickinson explained each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. Motion by Knight, Seconded by Howard, to approve Resolution R004 -14 that designates depositories for City funds and designates the City Administrator of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Motion carried unanimously. DESIGNATE OFFICL4L NEWSPAPER Mr. Dickinson explained each year the City Council must designate the official newspaper of the City where publication of official notices is made. © Motion by Trade, Seconded by Bukkila, to designate the Anoka County Union as the official newspaper for 2014. Motion carried unanimously. © Regular Andover City Council Meeting Minutes —January 7, 2014 Page 3 APPOINT ACTING MAYOR Mayor Gamache thanked Councilmember Knight for serving as Acting Mayor in 2013 and recommended Councilmember Bukkila for Acting Mayor in 2014. Motion by Trude, Seconded by Howard, to appoint Councilmember Bukkila as Acting Mayor for 2014. Motion carried unanimously. APPOINT STANDING COMMITTEES Mayor Gamache appointed the Councilmembers to the following Standing Committees. Public Works Committee Councilmember Bukkila as Chair and Councilmember Howard as the other member. Newsletter Committee 0 Councilmember Trude as Chair and Councilmember Knight as the other member. Motion by Howard, Seconded by Bukkila to approve the above appointments. Motion carried unanimously. SCHEDULE FEBRUARYEDA MEETING Mr. Dickinson stated the Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the February 5, 2014 City Council meeting. Motion by Bukkila, Seconded by Howard to schedule the February EDA Meeting for February 5, 2014 at 6:00 p.m. Motion carried unanimously. SCHEDULE JANUARY WORKSHOP Mr. Dickinson stated the Council is requested to schedule a Council Workshop for the month of January for a number of miscellaneous business items. Motion by Bukkila, Seconded by Knight to schedule the January Workshop Meeting for January 28, 2014 at 6:00 p.m. Motion carried unanimously. © ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders /community events. © Regular Andover City Council Meeting Minutes — January 7, 2014 Page 4 Mr. Dickinson indicated the EDA closed with Measurement Specialties Inc. on December 30, 2013 for two lots in Andover Station North. Mr. Dickinson indicated the EDA approved a purchase agreement with DSTI for a lot in Andover Station North also. Mayor Gamache thought the sanding trucks have done a great job keeping the roads clean. MAYOR/COUNCIL INPUT (2014 Last Year as Mayor) Mayor Gamache hoped everyone had a great holiday and New Year. He noted that 2014 will be his last year as Mayor of Andover as he will be seeking another term next election cycle. He stated it has been a lot of fun for thirteen years and he thought they had done a lot of great things in the City and worked on a lot of tough issues. He thought it was good to have some `new blood' on the Council and it has been great working with the staff and felt they will get a lot done in 2014. (QCTV Changes) Councilmember Trude stated the Council update format at QCTV will be changing. She explained what will be different for the Council. She stated QCTV would like feedback from the Council on what each thinks. © (Public Works Thanks) Councilmember Knight commended the Public Works staff for all their hard work this winter in keeping the roads clear. (Fire Department Thanks) Councilmember Bukkila stated she learned something new this week, the Polar Vortex, and she wanted to thank the Fire Department for all they have done during the cold weather emergencies, in particular staffing the fire stations during the past few days. (Mayor's Trail Ride) Mayor Gamache stated the Anoka Chamber will be doing the snowmobile run (Mayor's Trail Ride) again as a fundraiser for Youth First and other area non - profits on Saturday, February 1, 2014. (Anoka Elected Officials Meeting) Mayor Gamache stated there is an Anoka County Local Government Elected Officials meeting the last Wednesday of January. ADJOURNMENT Motion by Bukkila, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 7:30 p.m. © Respectfully submitted, Sue Osbeck, Recording Secretary © Regular Andover City Council Meeting Minutes —January 7, 2014 Page 5 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JANUARY 7, 2014 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayment of Claims ........................................................................ ............................... 2 Accept Feasibility Report/Order Public Hearing/14 -2 & 14- 2A/2014 Street Reconstruction & 159'h Avenue NW Culvert Replacement (See Resolution R001- 14) ... ............................... 2 Accept Contribution for Dog Park/10 -23 /Jennifer Frisby (See Resolution R002- 14) ................ 2 Approve 2014 CDBG Application for Planning — Municipal Water Study (See Resolution R003 -14) .............................................................................................. ............................... 2 Accept Resignation/Andover Community Center Advisory Commission Member Robin Chambers............................................................................................. ............................... 2 ® Appoint Missey Hayko /Andover Community Center Advisory Commission ............................ 2 APPROVE OFFICIAL DEPOSITORIES & BANKS (See Resolution R004 -14) ......................... 2 DESIGNATE OFFICIAL NEWSPAPER ........................................................ ............................... 2 APPOINTACTING MAYOR ......................................................................... ............................... 3 APPOINT STANDING COMMITTEES ........................................................ ............................... 3 SCHEDULE FEBRUARY EDA MEETING .................................................. ............................... 3 SCHEDULE JANUARY WORKSHOP .......................................................... ............................... 3 ADMINISTRATOR'S REPORT ..................................................................... ............................... 3 MAYOR/COUNCIL INPUT ........................................................................... ............................... 4 2014 Last Year as Mayor ............................................................................. ............................... 4 QCTVChanges ............................................................................................ ............................... 4 PublicWorks Thanks ................................................................................... ............................... 4 FireDepartment Thanks ............................................................................... ............................... 4 Mayor's Trail Ride ....................................................................................... ............................... 4 Anoka County Local Government Elected Officials Meeting ..................... ............................... 4 ADJOURNMENT............................................................................................ ............................... 4 U