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HomeMy WebLinkAboutWK - March 25, 2014ANLb ��or 6VE 1685 CROSSTOWN BOULtVARL) N.W. • ANUUVLR, MINNtSUTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, March 25, 2014 Conference Rooms A & B 1. Call to Order— 6:00 p.m. 2. Andover Clocktower Commons PUD Revision Request — Stonewood Properties- Planning 3. Discuss Naming 40 Acre Sports Complex/3535 - 161st Avenue NW /12 -31, Cont. — Engineering 4. Consider Locations & Layout of Way Finding Signs /14 -16 -Engineering 5. Consider Recommendation for Appointment/Coon Creek Watershed District Vacancies — Engineering 6. Review Woodland Creek Golf Course Proposal — Administration /Engineering 7. 2015 -2019 Capital Improvement Plan Discussion & 2014 CIP Progress Report 8. 2014 General Fund Budget Progress Report —.Through February 2014 9. February 2014 City Investments Report 10. Other Business 11. Adjournment rX ^ ANDOVER CITY COUNCIL WORKSHOP MEETING — MARCH 25, 2014 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, March 25, 2014, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, and Tony Howard Councilmember absent: Julie Trade Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Public Works Director /City Engineer, David Berkowitz Others ANDOVER CLOCKTOWER COMMONS PUD REVISION REQUEST Mr. Carlberg explained Tom Roberts and Darren Lazan representing the Andover Clocktower Commons Development are requesting the City Council discuss and provide direction on their proposed revisions to the Andover Clocktower Commons PUD located on the northeast corner of Crosstown Boulevard NW and Hanson Boulevard NW. Mr. Roberts reviewed the site plan with the Council. Mr. Carlberg noted the new plans will change setbacks for the stores bringing them closer to the property line. Mr. Lazan explained that originally a bank was to be built on the site but that has changed because the proposed bank was bought out by a larger bank and there is no indication of the larger bank building on that site. He noted the paperwork filed with the City will need to be changed to reflect this. He also noted the pond is larger due to infiltration requirements that were not required at the time of the initial filing with the City. He stated with Plan B, for three buildings, the ditch would need to be re- graded and the draining area will need to be reconstructed to fulfil the new requirement. Mayor Gamache asked the owners what plan everyone liked. The majority of owners present indicated they liked Plan B, the one with three buildings. Councilmember Knight wondered what the parking demands will be without knowing who the tenants will be. He noted that even without those additional buildings, parking is at times hard to find, so with the new buildings, the area could easily run out of parking. Mr. Lazan reviewed the parking plan with the Council and indicated a portion of the open area across from McDonalds will become a parking lot for Beef O'Brady's customers. He explained they did not originally © Andover City Council Workshop Meeting Minutes — March 25, 2014 Page 2 expect such a great turn out every night at the establishment. He noted that parking for the entire area will still be shared by all tenants and will not be designated for certain tenants. Mayor Gamache asked if the trail would be reconstructed. Mr. Lazan stated they will raise the trail but it could remain where it is located now if they go with the two building plan. Mr. Berkowitz stated if Crosstown Boulevard were to be reconstructed with the addition of new development to the south, the trail could be reconstructed at that time also. Councilmember Bukkila stated her concern with pushing the buildings out is if the road were to widen or increase in capacity in the future are they going to infringe on that by constructing the buildings too close. Mr. Berkowitz stated as long as they have the right -of -way they have now, that should not be a problem, but the City will need to work with the developer. Mayor Gamache asked what are the benefits of having three buildings rather than boosting the tax base increase. Mr. Roberts thought it would make the shopping area look nice and opens the site for people to see what is in there. He stated they are trying to make it into more of a village look from the street. © Mayor Gamache stated he liked the three building plan. Councilmember Howard stated he would like to have a clock tower integrated on one of the buildings. Mr. Lazan stated the plans of the buildings will have cupolas along with a clock on the building closest to the Hanson Boulevard /Crosstown Boulevard intersection. Councilmember Bukkila thought that seeing the area finished is the ultimate goal. Mr. Lazan stated they will come back with some architectural designs for review and start the PUD revision process. Mr. Carlberg asked if the Council is comfortable with changing the bank building use to retail, changing the setbacks, and also changing the clock tower design. The Council agreed it would be fine. CONSIDER RECOMMENDATION FOR APPOINTMENT /COON CREEK WATERSHED DISTRICT VACANCIES Mr. Dickinson explained this item is in regard to recommending to the Anoka County Board of Commissioners an individual or individuals to serve as a manager on the Coon Creek Watershed District (CCWD). Mr. Brad Johnson requested to be re- appointed to the Coon Creek Watershed District. flCouncilmember Bukkila stated as she read the notice from the County, it indicates to submit at least three names. Mr. Dickinson stated that is correct, but they have submitted less than that before. Mr. Johnson stated it is written that way in the Statute. He stated this encourages the © Andover City Council Workshop Meeting Minutes — March 25, 2014 Page 3 cities to provide a list and he is not aware of any other city that is putting forth a list to the County. Mr. Johnson reviewed the areas in the County where the board members live. He also noted the District currently does not have its own by -laws, he is trying to get them established. Councilmember Bukkila asked if the money from Andover is going to Fridley to help recover their system. Mr. Johnson stated it was not, sometimes there are projects to the south that need the money but for the most part, it was not. He explained there was a lot of pressure placed on the Coon Creek Watershed District to take on the Six Cities Watershed. He reviewed the history of the Watershed District and how they came to inherit the Six Cities' watershed area. Councilmember Bukkila wondered if the watershed operations were working better. Mr. Johnson thought it was. He noted the Watershed District is working to improve processes. Mr. Johnson reviewed the Atlas 14 implementation plans with the Council. Mr. Johnson stated the duties of the watershed district from its inception to now are radically © different. The obligations of the Watershed District have grown significantly. Motion by Bukkila, Seconded by Knight, to recommend Brad Johnson be appointed to the Coon Creek Watershed District. Motion carried unanimously. DISCUSS NAMING 40 ACRE SPORTS COMPLEX13535 — 16I1T AVENUE NW 112 -31, CONT. Mr. Berkowitz explained the City Council is requested to approve the naming of the 40 Acre Sports Complex. Councilmember Knight stated he received a call from a Korean War Veteran who would like it named after war veterans. Mayor Gamache stated there is land at the end of Veterans Memorial Drive that would be named after veterans. He thought if they kept the two ice rinks on the City campus, they could add a park and name it Veterans Park; Scott Ledoux Sport Facility at Andover Station North Park and name this park Royce Bennett Field after long -term residents. He thought this was a good way to name parks and gives some sense of community rather than naming the parks after trees or something like that. © Councilmember Bukkila indicated she liked Pine Ridge for a name. Councilmember Howard stated he is fine with Pine Ridge Sports Complex or Pine Ridge but would like to keep it the same name as the park across the street. He stated he is okay with naming a field after a person. Councilmember Bukkila stated she had a problem with naming an entire park after someone © Andover City Council Workshop Meeting Minutes — March 25, 2014 Page 4 when they sold it to Meadow Creek for a school and that did not happen so it ended up with the City and the resident made money off the property. She thought it would be okay if they gave some of the land to the City, but when a resident makes money off a parcel, it is awkward to name a park after them. Mayor Gamache stated he was looking at the history aspect when naming a park. The Council discussed possible names for the park. Following a discussion facilitated by Mr. Dickinson, the Council decided to name the park "Pine Hills North," with the front field being named "Bennett Field," and the two back fields being named "Grow Fields East and West". CONSIDER LOCATIONS & LAYOUT OF WAY FINDING SIGNS114 -16 Mr. Berkowitz explained the City Council is requested to consider locations and layout of the way finding signs. Mr. Berkowitz reviewed what the map will look like and where the signs will be located within Andover. © Councilmember Howard thought they could have section maps in different parts of the City, which will make the maps larger to see. Councilmember Bukkila stated she would rather have a full map so people can map their entire route rather than where the next map sign will be in the City. She would also like to have larger signs at park heads and smaller signs along the internal trail system. There was Council discussion with staff and it was supported to place three large sign set ups in Sunshine, Lions, and Andover Station Parks, with smaller signs along the trails. The larger park signs would be 36 "x36" and the trail signs would be 24 "x24 ". Councilmember Knight wondered if they could ask some of the larger stores to pay for the signs. Mr. Dickinson stated they could do this, but he did not know if that would be what the Council wanted because the stores would want to place advertising on the signs. Mr. Berkowitz stated he would get samples of the signs and bring them back to the Council for further review and discussion. REVIEW WOODLAND CREEK GOLF COURSE PROPOSAL Mr. Dickinson stated in August 2013 the City Council approved a purchase agreement to © purchase property at 3200 South Coon Creek Drive in Andover. The property was owned by Olvan Properties, LLC and is the former Woodland Creek Golf Course. A significant portion of the property was proposed to be sold containing a conservation easement ($ 5, 582.50/ acre) as part of the 2013 Wetland Band Road Program administered by the Minnesota Board of Water © Andover City Council Workshop Meeting Minutes — March 25, 2014 Page 5 and Soil Resources (BWSR) and the residual property to be repurposed or sold. Mr. Berkowitz and Mr. Dickinson reviewed the staff report with the Council. Mr. Berkowitz stated there is concern with how much dirt will be needed to build the land up to support housing on the clubhouse corner. They are working with a developer to determine how much dirt will be needed and if it will be feasible to do. Councilmember Howard stated he would like to keep an area by the clubhouse for a parking area for the walking trails. He would like to eliminate parking on the streets. Mr. Dickinson stated if the brown spots on the drawing throughout the golf course can be brought down and the clubhouse area built up, BWSR will benefit which in turn will benefit the City. Mr. Berkowitz reviewed the wetland restoration plans for the site. Mr. Dickinson stated the current storage building direction is to see if surrounding properties would be interested in purchasing the shed because the previous offer to sell was not accepted. © He stated if they cannot find anyone to purchase the shed and land they will remove the shed and BWSR will take it into the easement. Mr. Dickinson stated the possible access lot on the south part of the golf course was sold last fall for $50,000 and could possibly be built on but if the lot goes back to the original owner the City will try to purchase it for an access to the trail system. 2015 — 2019 CAPITAL IMPROVEMENT PLAN DISCUSSION & 2014 CIP PROGRESS REPORT Mr. Dickinson explained in late March Administration/Finance will distribute baseline worksheets to department heads for the 2015 -2019 CIP kick -off. Subsequent discussion will center on the 2014 -2018 CIP development and the need of other committees (Vehicle Purchasing & Facility Management Committees) and commissions (Parks and Recreation & Community Center Advisory) to start their work. Mr. Dickinson reviewed the information with the Council. Councilmember Knight asked what size of bonds will be needed in three to five years for equipment. Mr. Dickinson stated at the next council meeting the request will be around $1.5 million, the same amount they have done before. © Mr. Dickinson stated one item to discuss is security at the Community Center. The projected amount for parking lot security lighting is $50,000 rather than what he predicted in 2013 of $20,000. Councilmember Bukkila felt if it saved residents time and provided safety, it is worth $50,000. She also thought it would help the Sheriff's Department find the offender and could © Andover City Council Workshop Meeting Minutes — March 25, 2014 Page 6 help with prosecution. Mr. Dickinson noted the YMCA may pay for part of the security costs. Councilmember Knight asked what would be the cost of maintenance and supervision. Mr. Dickinson stated the expensive part is wiring the system and getting it hooked up because they already have some type of monitoring at the Community Center right now. He noted someone is not watching this constantly. Councilmember Bukkila indicated she would like to see this tied into a computer system for easy retrieval and review. The Council felt the security was a good item to get done. Mayor Gamache stated they still have the $200,000 in the CIP for the Fox Meadows Park that he thought could be used elsewhere, because he did not feel that park should be redeveloped. Councilmember Knight stated they need to know what parks are being used and what parks are not. He thought they needed to have a better way to evaluate the parks. There was discussion regarding the possibility of adding a second sheet of ice to the Community Center. © Mr. Dickinson reviewed websites with the Council. He stated in order to update their website to the latest technology, it would cost close to $31,000. This would get them a better quality user interface and a more intuitive website. The Council liked the looks of the websites shown and asked Mr. Dickinson to get started on this. 2014 GENERAL FUND BUDGET PROGRESS REPORT — THROUGH FEBR UARY 2014 Mr. Dickinson explained the City of Andover 2014 General Fund Budget contains total revenues of $9,569,142 and total expenditures of $10,026,875 (includes $30,500 of 2013 budget carry forwards), a decrease in fund balance is planned. FEBRUARY2014 CITYINVESTMENTS REPORT Mr. Dickinson explained summary reporting of the city investment portfolio to the governing body is a recommended financial practice and often viewed positively by rating agencies. Furthermore, the City of Andover Investment Policy recommends the Finance Director present to the City Council, at least quarterly, on the type of investments held by the City. OTHER TOPICS Mayor Gamache asked Mr. Dickinson if he looked into the Bikes 4 Kids Program. Mr. Dickinson stated Cindy DeRuyter is making a call on this and he thought this program only took kid's bikes but if they take adult and kids bikes, the City could possibly work with them at a future event. Andover City Council Workshop Meeting Minutes — March 25, 2014 Page 7 ADJOURNMENT Motion by Howard, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:33 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary E H