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HomeMy WebLinkAboutCC - May 20, 2014H 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, May 20, 2014 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (4/29/14 Special, 4/29/14 Board of Review; 5/6/14 Regular; 5/6/14 Special) Consent Items 2. Approve Payment of Claims —Administration/Finance 3. Accept Drainage & Utility Easement/1711 139"' Lane NW — Planning 4. Approve Purchase Agreement with Shadow Ponds, LLC — 3200 South Coon Creek Drive - Planning 5. Approve Application for Exempt Permit/HOPE4YOUTH —Administration 6. Approve Refuse/Recycler Hauler Licenses — Administration 7. Authorize Execution of Lot Split/Pine Hills North/3535 -1615` Avenue NW— Engineering 8. Approve Lease Agreement with Anoka Hennepin School District /2014 Andover Family Fun Fest — Finance 9. Accept Tree Trust Community Engagement and Preparedness Plan Grant /14 -26 - Engineering. © 10. Approve Appointment — Associate Planner — Administration 11. Approve 2014 Residential Recycling Agreement with Anoka County — Recycling 12. Approve Temporary 3.2% Liquor License /Andover Lions/Fun Fest — Administration 13. Consider Approval Application for Exempt Permit/Andover Lions Club - Administration Discussion Items 14. Anoka County Sheriff s Office Monthly Report — Sheriff 15. 2013 Audit Presentation/HLB Tautges Redpath — Finance Staff Items 16. Schedule June Workshop - Administration 17. Schedule June 3rd EDA Meeting - Administration 18. Administrator's Report — Administration Mayor /Council Input Adjournment U D0VtERJ7** REGULAR ANDOVER CITY COUNCIL MEETING —MAY 20, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, May 20, 2014, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Julie Trade and Tony Howard Councilmember absent: Sheri Bukkila Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works /City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others p PLEDGE OFALLEG]ANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Councilmember Trade requested Item 4 (Approve Purchase Agreement with Shadow Ponds, LLC — 3200 South Coon Creek Drive) be moved to discussion. Motion by Knight, Seconded by Howard, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OFMINUTES April 29, 2014, Special Meeting: Correct as written. Motion by Howard, Seconded by Trade, to approve the minutes as presented. Motion carried unanimously. 10 April 29, 2014, Board of Review Meeting: Correct as written. Motion by Trade, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. E X Regular Andover City Council Meeting Minutes — May 20, 2014 Page 2 May 6, 2014, Regular Meeting: Correct as amended. Councilmember Trade requested a correction on page seven, under Mayor /Council Input, line 11, 139"' Avenue should be 139' Lane and on line 12 the word "is" should be "are." Motion by Trade, Seconded by Howard, to approve the minutes as indicated above. Motion carried unanimously. May 6, 2014, Special Meeting: Correct as written. Motion by Trade, Seconded by Knight, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Accept Drainage & Utility Easement /1711 139a' Lane NW Item 5 Approve Application for Exempt Permit/HOPE4YOUTH Item 6 Approve Refuse /Recycler Hauler Licenses Item 7 Authorize Execution of Lot Split/Pine Hills North/3535 -16151 Avenue NW Item 8 Approve Lease Agreement with Anoka Hennepin School District/2014 Andover Family Fun Fest Item 9 Accept Tree Trust Community Engagement and Preparedness Plan Grant/14 -26 Item 10 Approve Appointment — Associate Planner Item 11 Approve 2014 Residential Recycling Agreement with Anoka County Item 12 Approve Temporary 3.2% Liquor License /Andover Lions /Fun Fest Item 13 Consider Approval Application for Exempt Permit/Andover Lions Club Motion by Knight, Seconded by Trade, approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT Commander Kevin Halweg presented the Andover April Sheriff's Monthly Report to the Council. Councilmember Howard stated there was an incident at the skate park a couple of days ago with multiple squad cars and he was wondering if Commander Halweg knew anything about it. Commander Halweg stated he has not heard about it, but if there was an ambulance there he figured it was a skateboarding accident. A UDIT PRESENTATION Mr. Dickinson introduced Peggy Moeller with HLB Tautges Redpath who presented the © Regular Andover City Council Meeting Minutes — May 20, 2014 Page 3 Management Report, Report on Internal Controls and Legal Compliance Report related to the City of Andover Comprehensive Annual Financial Report (CAFR) as of December 31, 2013 to the Council. Ms. Moeller's presentation touched on the highlights of the City's finances and that the City received an "unqualified opinion" on the CAFR. APPROVE P UR CHA SE A GREEMENT WITH SHAD 0WPONDS, LLC— 3200 SOUTH COON CREEK DRIVE Councilmember Trude stated she asked for this item to be discussed because as she reviewed this there was not a date of closing but the City Attorney did add a lot of clauses to this. She stated in talking to staff it was indicated a date of closing could be added to the agreement. Mr. Dickinson suggested the date of September 15, 2014 be added to the agreement. Councilmember Trude indicated staff answered all of her other concerns. Motion by Trude, Seconded by Howard, to approve the purchase agreement with Shadow Ponds, © LLC for a land acquisition of approximately 5 acres located at 3200 South Coon Creek Drive amending to add the closing date of September 15, 2014. Motion carried unanimously. SCHEDULE WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. Mr. Dickinson proposed this meeting be held at the Public Works Building with a tour of the grounds. Also there will be a discussion on the single family and multi - family rental programs. Motion by Trude, Seconded by Knight, to schedule a Workshop Meeting on June 24, 2014, at 6:00 p.m. at the Public Works Building. Motion carried unanimously. SCHEDULE JUNE 3" EDA MEETING Mr. Dickinson requested the Council schedule a June 3, 2014 EDA Meeting to discuss topics as detailed in the staff report. Motion by Howard, Seconded by Knight, to schedule a Workshop Meeting on June 3, 2014, at 6:30 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative ® Regular Andover City Council Meeting Minutes — May 20, 2014 Page 4 updates, updates on development/CIP projects, and meeting reminders /community events. Councilmember Knight asked if there was anything new on the elementary school parking issue. Mr. Dickinson stated he has continued discussions with them and he has been strongly encouraging that the open enrolled students' parents pick up their kids in the parking lot. The school has agreed to send information out to those parents. He indicated he has also had a number of calls from the neighborhood with follow up questions. He anticipated he will come back in August requesting that in order to assist in encouraging the parents to pick up their kids in the parking lot that they put no parking signs up within the Wren Street area and enforce this. If they can get people to understand that the parking lot is a good place to pick their children up, the signs could then be removed. Councilmember Trade thought the issue for the parents is they would like the pick up to be as easy as the drop off is. She wondered if the City can give some direction to the school. Councilmember Trade would like more information on Item 9 on the agenda regarding Accept Tree Trust Community Preparedness Grant. Mr. Dickinson stated he talked to Kameron Kytonen and he already has done a QCTV update on this. He also indicated there has been some interest from the Open Space Commission to be volunteers and there has also been some interest from © the Master Gardeners in the area. The City will also approach the Lions Club and will get some notification out through QCTV and in the newsletter. Councilmember Trade thought they could also advertise this on the website for volunteers. MAYOR/COUNCIL INPUT (Mediation Services Fundraiser) Mayor Gamache stated the Mediation Services of Anoka County is having a fundraiser spring event on May 29`h at 7:00 a.m. at St. Stephens Church in Anoka. (Denny Carlson Retirement) Councilmember Trade stated on June 5, 2014 at 5:30 p.m, at the Courtyards is the retirement for Denny Carlson sponsored by Youth First. ADJOURNMENT Motion by Trade, Seconded by Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 7:50 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary Cob] Regular Andover City Council Meeting Minutes —May 20, 2014 Page 5 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 20, 2014 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayments of Claims ...................................................................... ............................... 2 Accept Drainage & Utility Easement/1711 139` Lane NW ........................ ............................... 2 Approve Application for Exempt Permit/HOPE4YOUTH ......................... ............................... 2 Approve Refuse/Recycler Hauler Licenses .................................................. ............................... 2 Authorize Execution of Lot Split /Pine Hills North/3535 -161st Avenue NW ............................. 2 Approve Lease Agreement with Anoka Hennepin School District/2014 Andover Family Fun Fest....................................................................................................... ............................... 2 Accept Tree Trust Community Engagement and Preparedness Plan Grant/14 -26 ..................... 2 Approve Appointment — Associate Planner ................................................. ............................... 2 Approve 2014 Residential Recycling Agreement with Anoka County ....... ............................... 2 Approve Temporary 3.2% Liquor License /Andover Lions /Fun Fest .......... ............................... 2 Consider Approval Application for Exempt Permit/Andover Lions Club .. ............................... 2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 2 2013 AUDIT PRESENTATION /HLB TAUTGES REDPATH ...................... ............................... 2 APPROVE PURCHASE AGREEMENT WITH SHADOW PONDS, LLC — 3200 SOUTH COON CREEK DRIVE .............................................................................. ............................... 3 SCHEDULE WORKSHOP MEETING .......................................................... ............................... 3 SCHEDULEJUNE EDA MEETING .............................................................. ............................... 3 ADMINISTRATOR'S REPORT ..................................................................... ............................... 3 MAYOR/COUNCIL INPUT ........................................................................... ............................... 4 Mediation Services Fundraiser ...................................................................... ............................... 4 Denny Carlson Retirement ........................................................................... ............................... 4 ADJOURNMENT............................................................................................ ............................... 4 \J