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HomeMy WebLinkAboutWK - June 24, 20149 C I T Y O F WOVE © A- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, June 24, 2014 Andover Public Works Building 1. Call to Order — 6:00 p.m. 2. Tour of Public Works Facility/Public Works Expansion Master Plan Review (Verbal) — Engineering 3. Consider Request to Establish No Wake Zone on Crooked Lake Due to High Water — Engineering 4. Discuss Public Works Staffing — Engineering 5. Discuss Overlay Assessment Policy — Engineering 6. Discuss Mailbox Clusters - Engineering © 7. 2014 General Fund Budget Progress Report 8. May 2014 City Investments Review 9. Other Business 10. Adjournment H DOVERJ?4" ANDOVER CITY COUNCIL WORKSHOP MEETING —JUNE 24, 2014 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, June 24, 2014, 6:00 p.m., at the Public Works Facility, 1785 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Tony Howard, and Julie Trude Councilmember absent: None Also present: City Administrator, Jim Dickinson Public Works Director /City Engineer, David Berkowitz Utilities Manager, Brian Kraabel Vehicle Maintenance Supervisor, John Wallace Street Maintenance Supervisor, Mark Becker Parks Maintenance Supervisor, Kevin Starr Others TOUR OF PUBLIC WORKS FACILITYIPUBLIC WORKS EXPANSION MASTER PLAN REVIEW Mr. Berkowitz reviewed the Public Works Master Plan with the Council. Councilmember Knight asked what will happen with the house behind the Slyzuk storage building. Mr. Dickinson stated ultimately all of the buildings on that property will be going down when they expand, but the warehouse building and shop will remain until the contract for deed is complete. Mr. Berkowitz stated the problem they have right now with the current vehicle maintenance building being attached to the public works offices is that in the winter, fumes from the vehicles sometimes enter the building even though they have the area ventilated. Mr. Wallace stated they have worked on city equipment since 1993, but they can be more efficient. The biggest issue they have right now is the fumes in the winter. Councilmember Trude thought the building for vehicle maintenance should be built sooner than planned to remove the fumes from the building. io Mr. Dickinson stated based on the property acquisition schedule it will be 2020 before they have all of the land to expand the facilities. The last parcel of property off Nightingale Street and Crosstown Boulevard is not ready to sell at this time but he told the owners that once they are ® Andover City Council Workshop Meeting Minutes —June 24, 2014 Page 2 open to selling they should come to the City. The City has no desire to acquire the land through condemnation. Mayor Gamache asked after recycling moves what else needs to be done directly off Tower Drive. Mr. Berkowitz stated they are looking at building up the "L" shaped expansion and then other things with the property would happen. It was noted that all departments wanted to relocate the gas pumps to a location less open to the public, particularly to the student foot traffic. Councilmember Trude thought they might want to sit down and plan a space needs for all of the buildings on the campus. She stated the Community Center is looking to expand but there is not enough parking. Mr. Berkowitz stated the proposed north parking lot will hold 250 vehicles and is centrally located to accommodate multiple activities and overflow for the Community Center. Mayor Gamache asked how much room they have in Parcels B and C. Mr. Berkowitz stated Parcel C has a lot of storage on it, but Parcel B is still open. Mayor Gamache thought either of those sites would work to buffer the noise if they decided to move the expansion further away from the Community Center. Mr. Starr stated getting over to Nightingale Street will help them out a lot for getting additional access to the site. Mr. Becker commented that moving facilities closer to Nightingale Street may generate noise and dust complaints, he stressed the need for an adequate buffer. The City Council took a tour of the Public Works Facility. The Council felt the area should be reviewed by a design architect to find the best placement of buildings for the expansion. CONSIDER REQUEST TO ESTABLISH NO WAKE ZONE ON CROOKED LAKE DUE TO HIGH WATER Mr. Berkowitz explained the City Council is requested to consider if a No Wake Zone ordinance should be established due to potential high water from possible future heavy rain events on Crooked Lake. Mr. Berkowitz reviewed the staff report with the Council. Mr. Gary Nereson, President of the Crooked Lake Area Association and TJ Helgeson from the Coon Creek Watershed District and others were at the meeting. Councilmember Trude asked why the DNR is not jumping in on enforcing this. Councilmember Bukkila stated they are leaving this up to the local entities. Mr. Helgeson stated at level 861.6 they do start to see some limited damage to docks and yards © Andover City Council Workshop Meeting Minutes — June 24, 2014 Page 3 from wave action. There is a good safety zone from waves. At level 861.7 they start to see clear damage to property, structures and shoreline and are 4.8 inches above outlet. This level has been an infrequent occurrence, 1984 and 1991. Councilmember Trude asked to set a no wake zone what level is recommended. Mr. Helgeson stated 861.6. Councilmember Trude asked if damage has occurred. Mr. Helgeson stated they have not seen any damage except from the person who contacted them and that was mainly shoreline encroaching on his yard. Mr. Dickinson asked if water gets above the outlet how long would it take to drain. Mr. Helgeson did not have that answer at this time. Councilmember Bukkila asked if this lake level will be monitored continuously going forward. Mr. Helgeson stated this lake is monitored but not daily because the levels do not fluctuate that much. Mr. Berkowitz stated if they do set a no wake zone on the lake they will need to monitor the lake periodically and put in a pole to monitor the increase or decrease in water. Councilmember Bukkila asked if they could have a no wake zone periodically where they could put up a sign and remove it and then reinstall the sign if the water levels were to go up again. ® Mr. Dickinson thought a no wake could be increased beyond thirty days if conditions warranted. He suggested they invoke a no wake zone on an emergency basis as prescribed by the DNR Commissioner and then look at creating an ordinance. Mayor Gamache stated with the fourth of July coming, he wondered what the residents thought about installing a no wake zone. Mr. Nereson stated three of the Board Members are in favor of Mr. Helgeson's recommendation. They are worried about lake shore damage but another thing is that their constitution and by -laws are in place to take care of the lake as best they can. With waves there is potential for water quality degradation. They would like to see this emergency no wake declaration go into place for thirty days which will allow them time to meet and discuss the situation and the impact of the no wake zone on the residents. Mr. Berkowitz stated the City of Coon Rapids would have to concur with this in order to make the entire lake a no wake zone. Councilmember Trude stated right now they are not at the 861.6 level so they cannot impose this until it reaches that level. Mr. Berkowitz did not know if it has reached that level because they have had rain since the last reading. Mr. Helgeson stated he did not have time to look at the readings before the meeting but would check them and let the Council know the results on Wednesday. © Councilmember Knight asked who would enforce this. Mr. Berkowitz stated the Anoka County Sheriff would enforce this. Mr. Dickinson thought the only thing needed would be for the City of Coon Rapids to concur © Andover City Council Workshop Meeting Minutes —June 24, 2014 Page 4 and the Mayor would sign an emergency declaration with the Council's concurrence. Mayor Gamache asked what if they put this in place and the City fo Coon Rapids agreed and they do not get any rain in the next week, do they have any idea how much will drain out and could the no wake zone be lifted. Mr. Helgeson stated he would anticipate that if this were to be put in place it would still be in place July 4th because it has to be at 861.5 for three consecutive days before the no wake zone can be lifted. Councilmember Howard stated he was more concerned about the water quality. Councilmember Bukkila stated if the level rose to 861.6 she would be fine with putting in a no wake zone for the lake. Mayor Gamache thought they needed to get a current reading of the lake level, contact the City of Coon Rapids, get signs made that could be put up to notify the residents and users of the lake. He would like to get the reading by tomorrow so a decision can be made. He thought they needed to be prepared for when the level reaches 861.6. Councilmember Howard wondered if they could contact the DNR for a no wake zone near the © boat landing all year long so people do not go into the landing area fast. Mr. Berkowitz indicated this could be checked into. DISCUSS PUBLIC WORKS STAFFING Mr. Berkowitz explained staff would like to discuss future staffing levels for the Public Works Maintenance Division. Mr. Berkowitz reviewed the current Public Works staffing and where they want to go. Councilmember Howard stated in looking at the CIP plan they have in place how many other cities are keeping up with their fields like they have. He noted Andover is accommodating neighboring city's groups and Andover is not using the other cities fields. Mr. Dickinson stated Anoka and Coon Rapids have had the same comment in previous years. Councilmember Knight stated it is a matter of demographics. Mr. Kevin Starr stated they have some parks that do not get any use at all and others that get a lot of use. It is a cycle of people moving in and out of the different neighborhoods. Mr. Kraabel stated they are starting to see a lot of utility infrastructure starting to fail and they are spending a lot more time repairing the systems. He stated he could use one more full time person. They are not getting to some of the sanitary sewer issues because they have all the staff © on storm sewer failures. They want to be able to protect the system and residents as best they can. They want to be more proactive. Mr. Berkowitz reviewed the equipment statistics and street infrastructure with the Council. ® Andover City Council Workshop Meeting Minutes — June 24, 2014 Page 5 Mr. Dickinson stated as they look at adding another full time employee they try to fill the gaps with part time staffing as much as they can but at some point in time the work keeps coming and the community expectations are still there, timeliness and quality become a challenge, they need to start looking at adding a full time employee to meet expected service levels. He thought they would need to add one full time employee for 2015, if not we may need to start looking at reducing service levels. Mr. Becker stated they are planning on adding a seasonal maintenance staff next year which will help them. OTHER BUSINESS: YAKIMA STREETAND 167TH AVENUE— WATER ISSUES Mr. Berkowitz stated over the past couple of years Mr. Lee Brezinka has had to pump out a lot of water to keep the neighborhood homes from flooding and recently it has become harder to keep up with all the rainfall. People are starting to see water in their basements. Mr. Berkowitz reviewed the information with the City Council. Mr. Berkowitz stated he is requesting staff meet with all of the parties involved and see what can be done and if something has changed to make the ponding and flooding. Mayor Gamache asked where the water is being sent when it is pumped out of the yards. Mr. Berkowitz stated it is being sent over to a 12 inch pipe but the pipe is now saturated and cannot keep up with the water flowing through it. Councilmember Howard wondered if a bigger culvert would help. Mr. Berkowitz stated it would help one resident but not all of them. Councilmember Bukkila stated she is comfortable with staff meeting with the stakeholders to try to figure out what can be done. Mayor Gamache asked if they can legally hold water on the farm land. Mr. Berkowitz stated they cannot. He was hoping they can try to figure something out. Mr. Berkowitz thought they could put a pond on the farmers land to try to contain the water. He did not know if the farmer would be open to that because it is his pasture. Council gave Mr. Berkowitz the authorization to meet with the neighborhood to try to find a solution to the problem and come back to the Council with his findings. DISCUSS 0 VERLA Y ASSESSMENT POLICY © Mr. Berkowitz explained as the City moves into implementing the overlay construction projects the current Assessment Manual (Policies and Procedures Guide) Roadway Reconstruction Assessment Policy will need to be revised to identify how such projects will be assessed. © Andover City Council Workshop Meeting Minutes —June 24, 2014 Page 6 Mr. Berkowitz reviewed the overlay assessment policy with the Council. Councilmember Trude stated on page 3, there is a duplicate word "maybe" that is typed twice. Councilmember Trude stated there is also a mention of financing of eight years and she did not know if that was accurate. Mr. Berkowitz stated it is listed at eight years and the Council has gone out to ten years to accommodate people. Mr. Berkowitz stated they are having a hard time keeping up and the CIP plan is getting harder to plan because they are trying to extend the road life out as much as they can. It is getting harder to fund. He stated with five more years at the current rate, they will have a hard time getting all the roads done that should be repaired. Councilmember Trude thought if they increased this to thirty percent it would not bring in that much more money. Mr. Dickinson stated by increasing the percentage by five percent they would bring in an additional $50,000. He stated what they are looking at now is putting together their forecast, adjusting the market values and comparing it to what they would be potentially getting for LGA. Allocating significant portions of LGA to this will get more money into the road fund. Mayor Gamache asked if they are going with the policy of road assessment, how much money they would bring in. Mr. Berkowitz stated if they are going to prolong the life of the road by fifteen years the resident will see a benefit and thought it should be allocated to the resident. Councilmember Bukkila stated if they could do smaller maintenance projects on the roads and extend the road life the residents should benefit. Mayor Gamache stated he wants to have some photos to show at the City Council meeting for the residents to see and understand what the City is trying to do to extend the road life. DISCUSS MAILBOX CLUSTERS Mr. Berkowitz explained the City Council is requested to discuss mailbox clusters for all new development projects. Mr. Berkowitz reviewed the staff report with the Council. Councilmember Bukkila stated they want to make sure it is not an eyesore for one resident. She would like them put either on a corner or on a lot line. Mr. Berkowitz stated the developer © would have some input on the placement of the boxes. Andover City Council Workshop Meeting Minutes — June 24, 2014 Page 7 2014 GENERAL FUND BUDGET PROGRESS REPORT Mr. Dickinson explained the City of Andover 2014 General Fund Budget contains total revenues of $9,569,142 and total expenditures of $10,026,875 (includes $30,500 of 2013 budget carry forwards), a decrease in fund balance is planned. Mr. Dickinson noted revenues are not on pace with what they were in 2013. They are still a little behind, but he anticipates hitting the revenue budget numbers by end of the year. MAY 2014 CITYINVESTMENTS REVIEW Mr. Dickinson explained summary reporting of the City Investment Portfolio to the governing body is a recommended financial practice and often viewed positively by rating agencies. Mr. Dickinson asked if the Council had any questions that needed to be discussed. The Council was fine with the report given to them. 0 OTHER TOPICS Park Map Mr. Berkowitz showed the Council a sample of the proposed trail system way finding signs to the City Council. Councilmembers Bukkila, Knight and Mayor Gamache liked the looks of the sign with the wood frame. Councilmember Trude asked if the map would be on one post or two. Mr. Berkowitz thought the map could be supported on one post with reinforcement on the top and bottom. Crosstown Boulevard Crosswalk Mr. Berkowitz explained in regard to the Crosstown Boulevard crosswalk issue Councilmember Howard brought up at a few meetings, both the County and Traffic Engineers stated they need to do a warrant study in the location in order to get a flashing sign and it would probably not meet the warrant and the crossing would be pulled. The Council felt it was not worth doing the study if there is the possibility of having the crossing removed. Mayor Gamache stated they should put an orange flag on the sign. Councilmember Trude wondered if this is a school safe zone. She asked if the crossing © was moved a little closer towards the school could it be considered a school crossing rather than a park crossing. Mr. Berkowitz did not think it could be moved closer to the school because of the bus traffic in that area, but this can be evaluated further. Q Andover City Council Workshop Meeting Minutes —June 24, 2014 Page 8 Mr. Berkowitz thought they needed to do an evaluation on an underpass to see if it would work. Councilmember Knight did not want an underpass because it would be inviting a problem with kids defacing the tunnel and also drinking and drugs. Councilmember Trade thought if this was considered a school zone then they could have flashing lights. Fun Fest Trailer Mr. Berkowitz stated the Fun Fest organizer is looking at purchasing a trailer for the event and is requesting the City to store the trailer on city property in the enclosed open area behind Public Works. The Council felt this was fine. July 1, 2014 City Council Regular Meeting Mr. Dickinson stated this meeting will be canceled because there is only one item on the agenda. The July 15th meeting will be very busy. 0 ADJOURNMENT Motion by Howard, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 9:15 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary X