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HomeMy WebLinkAboutJanuary 15, 2015C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting January 15, 2015 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (12/18/14) Joint Meeting with OSAC and Regular Park Commission Meeting 4. Consider 2015 Tournament Applications for Softball /Baseball 5. Consider 2015 Tournament Applications for Soccer /Lacrosse 6. Discuss Hidden Creek East Park Improvements, Cont. /15 -13 7. Discuss of Timber Rivers Park Improvements, Cont. /15 -12 8. Consider Revised Softball, Baseball and Fastpitch Tournament Application Form 9. Consider Revised Soccer, Lacrosse and Football Tournament Application Form 10. Consider Revised Hockey - Broomball Tournament Application Form 11. Anoka County Sheriffs Department 4th Quarterly Report 12. Park Dedication Improvement Fund 4th Quarterly Report/Finance Department 13. Update of the Joint Meeting with City Council 14. Outstanding Items 15. 16. Chair's Report 17. Adjournment r� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 4. Consider 2015 Softball/Baseball Tournament Applications DATE: January 15, 2015 INTRODUCTION This item is in regard to considering the attached softball/baseball tournament application forms for the upcoming 2015 softballibaseball season as requested by the Andover Baseball Association. DISCUSSION The earliest the associations can submit is December 15`h for the following summer. The City has received applications from the Andover Baseball Association for tournaments for the upcoming season. To date the City has not received applications from the Andover Athletic Association. Listed below are the tournaments that have been requested. - June 5- 7 /ABA/9U -12U In -House Midseason Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field #7, ASN Ball Fields (east field only), Hidden Creek North Park, Shadowbrook East Park (north and south fields) - June 19- 21 /ABA/Anders Flaa Mid - Season Tournament 14 -15U /ASN Ball Fields (west, middle and east fields), Hidden Creek North Park, Shadowbrook East Park (north field only) - July 10- 12 /ABA18U, 10U & 12U End of Season of Tournament and Jamboree/Fields 1 -6 at Sunshine Park, ASN Ball Fields (east field only), Hidden Creek North Park - July 10- 12 /ABA/15AA Gopher State Tournament of Champions /ASN Ball Fields (west and middle fields only) - July 17- 19 /ABA/6 -7'sU , 9U and 11U End of Season Tournament and Jamboree/ Fields 1 -6 at Sunshine Park - July 17- 19 /ABA/14AAA Gopher State Tournament of Champions /ASN Ball Fields (west and middle fields only) - July 22 /ABA/All -Star Night 9U, 10U, 1 1U, 12U/Fields 1 -6 at Sunshine Park - July 31- August 2 /ABA/MYAS State Rec. Championship 14 -15U /ASN Ball Fields (west and middle fields only) - August 7-9/ABA/15AAA, 15AA, 14AAA, 14AA GSBL All -Star Weekend /ASN Ball Fields (west and middle fields only) Note: The Andover Family Fun Fest is scheduled for July 10th & 11th. Copies of the tournament applications are available at City Hall if you would like to review any of them. Feel free to contact Todd Haas directly and copies can be sent directly to you by e -mail. The City currently has a damage deposit in place for Andover Baseball Association as required. ACTION REQUIRED The Park & Recreation Commission is requested to consider approving the attached tournament application forms from the Andover Baseball Association. Respectfully submitted, 44P0* ,y Todd J. Haas Cc: Jason Strasser, AAA (Copy was sent by e-mail) Ernie Bedor, AAA (Copy was sent by e -mail) Marc Angell, ABA (Copy was sent by e -mail) Jason Saulsbury, ABA (Copy was sent by e -mail) . 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works /City Engineer _111S Todd J. Haas, Asst. Public Works Director 5. Consider 2015 Soccer/Lacrosse Tournament Applications January 15, 2015 INTRODUCTION This item is in an update in regards to tournament application for the upcoming 2015 soccer /lacrosse season. DISCUSSION To date the City has not received any applications for the upcoming season for soccer or lacrosse. ACTION REQUIRED No action is necessary. Respectfully submitted, Todd J. Haas Cc: David Tarleton, NMSA President (Copy was sent by e -mail) Brad Geiss, AALA President (Copy was sent by e -mail) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: 6. Discuss Hidden Creek East Park Improvements, Cont. / 15 -13 Date: January 15, 2015 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the improvements that are recommended by City staff and the improvement that have been suggested by the 2 individuals from the neighborhood that attended the public informational meeting last month. DISCUSSION The Public Works Parks Department has determined the estimated costs for the playground improvements that need to be repaired or brought into compliance with American Disabilities Act (ADA). The budget breakdown of improvements that is being recommended is as follows: • Replacement of the existing roofs on the 2 -5 year old playground structure -- $3150 • Misc items -- $4300 (Concrete borders, wood chips for fall zones, topsoil /seed, benches, landscaping) • Sand box to be incorporated as part of the concrete border installation -- $1200 • Contingency -- $350 Total estimated cost of improvements is about $9000. All work (roof replacement, concrete borders, wood chip install, topsoil/seeding, benches and landscaping) will be done by Public Works. In regards to the back board that has been suggested by the residents that attended the informational meeting last month, since this a new request this could be funded from the 2015 miscellaneous funds that are available for these types of improvements. The estimated cost to construct the wall back board treated wood along with a 12 ft. x 12 ft. concrete surface is around $3000 and could be more if a private contractor is hired. With a surface this small the City will get more benefit from concrete since there will be less maintenance and will provide a longer life. A coloring additive could be added to the concrete to provide a darker surface so the youth can use bright chalk on the surface. If the Park Commission is interested in a concrete block wall back board, the estimate cost will be between $7500 and $10,000 and could be more if a private contractor is hired to install the wall. If the Commission is interested in the concrete block wall back board, this improvement is recommended to be considered as part of the Capital Improvement Plan discussion later on this spring. Note: The Park Commission should review the resident survey that was included the December 18, 2014 packet since there was a lot of interest in having a basketball court at the park. It is possible to have a back board at one of the court and a basketball hoop at the other end. A half basketball court will cost approximately $6000. If the Commission is interested in a basketball court, this may be an improvement that should be considered as part of the Capital Improvement Plan (CIP). The discussions on the 2016 -2020 CIP will begin in April. The Park Commission may need to invite the neighborhood in again to discuss as to what improvements should be considered. BUDGETIMPACT The $9000 of improvements that are recommended above will be funded by the Parks Maintenance funds. Any new improvements (basketball court and/or wall back board) that are being considered by the Park Commission will need to be funded by the Park Improvement funds (park dedication). ACTION REQUESTED The Park and Recreation Commission is requested to continue discussing the improvements that are recommended by City staff and the improvement that have been suggested by the 2 individuals from the neighborhood that attended the public informational meeting last month. Respectfully submitted, Todd J. Haas Cc: Sheri Bukkila (copy sent by e -mail) Attachments: Example of a block wall back board; Aerial photo of park -ANDOVE9#%k 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works /City EngineerliDb From: Todd J. Haas, Assistant Public Works Director Subject: 7. Discuss Timber Rivers Park Improvements, Cont. / 15 -12 Date: January 15, 2015 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the improvements that are recommended by City staff and the improvements that have been suggested by the 2 individuals from the neighborhood that attended the public informational meeting last month. DISCUSSION The Public Works Parks Department has determined the estimated cost for the replacement of the playground equipment and/or other items that are recommended to be brought into compliance with American Disabilities Act (ADA) requirements. The budget breakdown of improvements that is being recommended is as follows: • Replacement of the existing playground equipment for 2 -12 year olds -- $27,500 • Installation of the playground equipment -- $6000 • Misc items -- $5800 (Concrete borders, wood chips for fall zones, topsoil /seed, benches, landscaping) • Sand box to be incorporated as part of the concrete border installation -- $1200 • Contingency -- $500 Total estimated cost of improvements is about $41,000. Except for the installation of the playground equipment, all work (concrete borders, wood chip install, topsoil /seeding, benches and landscaping) will be done by Public Works. Note: The Park Commission should review the resident survey that was included in the December 18, 2014 packet since there was some interest in having a basketball court at the park. Due to lack of space and topography issues near the playground area, a basketball court would most likely have to be located in the southwest corner of the park on the opposite corner from the playground equipment which may not be desirable. If the Commission is interested in a half basketball court, this may be an improvement that should be considered as part of the Capital Improvement Plan (CIP). The discussions on the 2016 -2020 CIP will begin in April. BUDGETIMPACT The $41,000 of improvements that are recommended above will be funded by the Parks Maintenance funds. Any new improvements (basketball court) that are being considered by the Park Commission will need to be funded by the Park Improvement funds (park dedication) and discussed as part of the Capital Improvements Plan in the spring. ACTION REQUESTED The Park and Recreation Commission is requested to continue discussing the improvements that are recommended by City staff and the improvement that have been suggested by the 2 individuals from the neighborhood that attended the public informational meeting last month. Respectfully submitted, Todd J. Haas Attachment: Aerial photo of the park k C I T Y • F ••`.,.• NDOVEr� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineerb3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 8. Consider Revised Tournament, Multi -Day and Jamboree Application for Softball, Baseball and Fast pitch DATE: January 15, 2015 INTRODUCTION The Park and Recreation Commission is requested to consider the revised tournament, multi -day, and jamboree application form for softball, baseball and fast pitch. DISCUSSION To clarify the tournament field fees and language on the application, revisions have been made by City staff so that the tournament applications for events (baseball, softball, fast pitch, lacrosse, football, soccer, broomball and hockey) are somewhat consistent. Attached is the revised application for your review and consideration. The new items on the application are underlined and the language that is recommended to be removed has a strikethrough. ACTION REQUIRED The Park and Recreation Commission is requested to consider the revised tournament, multi -day, and jamboree application form for softball, baseball and fast pitch. Respectfully submitted, Todd J. Haas Cc: Jason Saulsbury, Andover Baseball Association President (copy sent by e -mail) Ernie Bedor, Andover Athletic Association President (copy sent by e -mail) Attachment: Revised application'/ 2015 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: TOURNAMENT ORGANIZATION: TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 (print name): ADDRESS: CITY, STATE, ZIP CODE: PHONE: (home) (work) E -MAIL: TOURNAMENT DIRECTOR #2 (print name): ADDRESS: CITY, STATE, ZIP CODE: (mobile) PHONE: (home) E -MAIL: (work) (mobile) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover 0 DATES OF TOURNAMENT: PARK FEES AND USAGE Fees are as follows: (Check A or B) 0 A. No Field Maintenance 0 Adult - $275.00 Field reservation teum- ;;mPnt fee is for the use of up to 2 fields park ( *); plus a $200.00 field usage fee .. r f'el.f Tcc- pc��cr° 0 Youth -$275.00 Field reservation teurnanient fee is for the use of up to 2 fields park(*)-; plus a$190.00#+eld usage fee ner field for all youth organizations not affiliated with Andover youth Note: ( *) This Field reservation te1 �rrovrnam°c„t fee is used to secure the use of the field(s) If your organization schedules more than 2 fields an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field reservation usage fee. The field reservation usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. The Tournament Directors is responsible for maintenance of the field(s) upkeep of trash bins restrooms and building. 0 B. With Field Maintenance 0 Adult - $275.00 Field reservation fee is for the use of up to 2 fields ( *) plus a $1000 escrow for additional maintenance Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. Adult $660.00 toy irn^ment fee for the park ( *) nL $200.00 field usage fee peF field and a $300 eSGFGW peF field f49F additional rraiitenaRG8. peFSORRel G96t6 have been deteFrnined. if it has beeR deteFFRORed that the fees GGIIAGtAd are not e—nough t9 GOV9F prk)F to the release of any damage deposit that has beell G91leGted f9F the teumarnerA-. 0 Youth - $275.00 Field reservation fee is for the use of up to 2 fields for all youth organizations not affiliated with Andover youth ( *) plus an $800 escrow for additional maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined If it has been determined waived but the escrow is required. Youth $660.00 tGurnameRt fee peF field fGr all youth eFgariizatieR6 not affiliated with AndeveF yeiith Note: ( *) This Field reservation t9urnarneRt fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. If your organization schedules more than 2 fields, an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus a 15% administration fee. Number of fields to be used Note: 1 day tournaments will be charged 75% of the ie, iraareent and field reservation Usage fee. The field reservation usage fee includes the use of the chalker, chalk and batter's box during the duration of the tournament by the Tournament Director. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 0 B. $250 Non - Profit Organizations Park usage as follows: (Check fields requested to be used) Softball Fields Baseball Fields 0 Eveland Fields -North Field 0 Andover Station N. Ball Field Facility -West Field 0 Eveland Fields - Middle Field 0 Andover Station N. Ball Field Facility - Middle Field 0 Eveland Fields -South Field 0 Andover Station N. Ball Field Facility -East Field 0 Sunshine Park- Diamond No. 1 0 Hidden Creek North Park 0 Sunshine Park - Diamond No. 2 0 Pine Hills Park 0 Sunshine Park - Diamond No. 3 0 Shadowbrook East Park -South Field 0 Sunshine Park - Diamond No. 4 0 Shadowbrook East Park -North Field 0 Sunshine Park - Diamond No. 5 0 Sunshine Park - Diamond No. 6 0 City Hall Park Complex #1- Diamond No. 7 Note: if yeur organizatiOR GGhedules 2 fields and uses additional fields the GFgaRiZatiGA will be GhaFged double the field u6age fop for PAnh additional field plus an adMillistratian fee of 10,04 penalty-. SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location /distance of pitching rubbers and /or base locations.) All requests for tournaments must be submitted by the 4`h 3i Friday of December. The application will be considered by the Park & Recreation Commission at the third first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field reservation usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees (including escrows if maintenance is being requested) must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees (including escrows if maintenance is being requested) must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection and final City maintenance personnel costs of the tournament have been determined by the Public Works Parks Department Supewiser. * If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy: "Field reservation fees and the required escrow for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, ^°'thep the T^ F^ ment Fee the Field Reservation Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament. If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. Regulations, Violations and Penalties Regarding (City Code Title 8 Chapter 4) use and occupancy of city parks are available on the City of Andover's webpage at www.ci.andover.mn.us DATE DATE Revised: 2/3/15 tournapl.doc(12 /19/00) NO METAL SPIKES (UNLESS APPROVED BY THE CITY) NO ALCOHOL TOURNAMENT DIRECTOR #1 (signature) TOURNAMENT DIRECTOR #2 (signature) ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer Eva FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 9. Consider Revised Tournament, Multi -Day and Jamboree Application for Soccer, Lacrosse and Football DATE: January 15, 2015 INTRODUCTION The Park and Recreation Commission is requested to consider the revised tournament, multi -day, and jamboree application form for soccer, lacrosse and football. DISCUSSION To clarify the tournament field fees and language on the application, revisions have been made by City staff so that the tournament applications for events (baseball, softball, fast pitch, lacrosse, football, soccer, broomball and hockey) are somewhat consistent. Attached is the revised application for your review and consideration. The new items on the application are underlined and the language that is recommended to be removed has a strikethrough. ACTION REQUIRED The Park and Recreation Commission is requested to consider the revised tournament, multi -day, and jamboree application form for soccer, lacrosse and football. Respectfully submitted, Todd J. Haas Cc: David Tarleton, North Metro Soccer Association President (copy sent by e -mail) Brad Geiss, Andover Area Lacrosse Association President (copy sent by e -mail) Attachment: Revised application '/ 2015 TOURNAMENT, MULTI -DAY EVENTS AND JAMBOREE APPLICATION FORM (SOCCER, LACROSSE & FOOTBALL) (Please print or type all information) NAME OF TOURNAMENT: TOURNAMENT ORGANIZATION: TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1: TOURNAMENT DIRECTOR #2: Print Name: Print Name: Address: Address: City, Date, Zip: City, Date, Zip: Phone: (Primary) Phone: (Primal Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover ❑ Dates of Tournament: PARK FEES AND USAGE: Fees are as follows: ❑ Adult - $275.00 Field reservation teufnarnent fee is for the use of up to 2 fields park ( *); plus a $200.00 fi ncane fees per field ❑ Youth - $275.00 Field reservation teufRament fee is for the use of up to 2 fields 9c-A ( *), plus a $100.00 sage fie Per field for all youth organizations not affiliated with Andover youth Note: ( *) This field reservation tGUFnament fee is used to secure the use of the field(s) . If your organization schedules more than 2 fields an additional $100 per field will be charged. If your organization uses more than the approved number of field(s), the organization will be charged double per field plus an 15% administration fee Number of fields to be used Note: 1 day tournaments will be charged 75% of the teurnamentaad field reservation usage -fee. The Tournament Directors is responsible for maintenance of the field(s), upkeep of trash bins, restrooms and building. Damage Deposit Fees (Check A or B) ❑ A. $500 Profit Organizations ❑ B. $250 Non - Profit Organizations Park usage as follows: (Check fields requested to be used) 1. City Hall Park Complex #1 2. Prairie Knoll Park ❑ Field No. 1 (south side of water tower) ❑ Southeast Field ❑ North Field ❑ Southwest Field 3. Sunshine Park 4. Hawkridge Park ❑ Field No. 2 (next to 148th Avenue) ❑ West ❑ Field No. 3 (field southeast of ball diamonds) ❑ Middle ❑ Field No. 4 (field directly east of ball diamonds) ❑ East Note: If YGUF QFgaRiaatien 6Ghedules 2 fields and uses ad-ditinnal fields the GrgaRizatiQR WI1 be GhaFged deuble the field usage fai= for e;;Gh RdditiGRal field plus an administration fee of 0 SPECIAL REQUEST SECTION Check the following boxes if applicable. ❑ If you need to use the Cushman, there will be a fee of $50.00 per day and $350 refundable damage deposit. It will be necessary to pay the necessary fees 1 week prior to the tournament. Training for the Cushman by the Public Works Department will be necessary prior to any use. ❑ List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. All requests for tournaments must be submitted by the 4`" a Friday of December. The Park and Recreation Commission will consider the application at the third first Thursday meeting in January meeting, daauary. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field reservation usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. The Park and Recreation Commission must approve any late applications at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. Any Fees paid, the $500.00 (or the $250.00) less any money for damages, will be returned after inspection by the Public Works Department PaFk6 Supervise . " If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A The City Council has adopted the following policy: "Field reservation fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, n^^e of the fee(6 the Te mamen} Fee the field reservation Usage fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament reservation fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament. If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator at 1685 Crosstown Boulevard NW, Andover, MN 55304. The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. Any organization that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. DATE DATE Revised: 213/15 tournapl.doc (11/16/99) Attached is City Code Title #8 Chapter 4 NO METAL SPIKES NO ALCOHOL TOURNAMENT DIRECTOR #1 (signature) TOURNAMENT DIRECTOR #2 (signature) • ' -" DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 10. Consider Revised Tournament, Multi -Day and Jamboree Application for Hockey and Broomball DATE: January 15, 2015 INTRODUCTION The Park and Recreation Commission is requested to consider the revised tournament, multi -day, and jamboree application form for hockey and broomball. DISCUSSION To clarify the tournament rink fees and language on the application, revisions have been made by City staff at the direction of the City Council. Attached is the revised application for your review and consideration. The new items on the application are underlined and the language that is recommended to be removed has a strikethrough. ACTION REQUIRED The Park and Recreation Commission is requested to consider the revised tournament, multi -day, and jamboree application form for hockey and broomball. Respectfully submitted, Todd J. Haas Cc: Mark Chevalier, AHYHA President (copy sent by e-mail) Attachment: Revised application's 2014 -15 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (Hockey and /or Broomball) (Please print or type all information) NAME OF TOURNAMENT: TOURNAMENT ORGANIZATION: TOURNAMENT SPONSOR: TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): ADDRESS: CITY, STATE, ZIP CODE: PHONE: (home) (work) E -MAIL: (print name): ADDRESS: CITY, STATE, ZIP CODE: PHONE: (mobile) (home) (work) E -MAIL: Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover 0 DATES OF TOURNAMENT: HOCKEY RINK FEES AND USAGE Fees are as follows: (Check A or B) 0 A. No Rink Maintenance 0 Adult - $200.00 rink reservation te, marnent fee is for the use of up to 2 rinks ( *) pkis-a 0 Youth - $200.00 rink reservation to,, ;t fee is for the use of up to 2 rinks ( *) PWsa $100.00 Fink Usage fee peF Fink for all youth organizations not affiliated with Andover youth. Note: ( *) This rink reservation tournament fee is used to secure the use of the rink(s). If your organization schedules more than 2 rinks an additional $100 will be charqed per rink. If your organization uses more than the approved number of rinks, the organization will be charged double per rink plus a 15% administration fee. Number of rinks to be used Note: 1 day tournaments /jamborees will be charged 75% of the te, irnareent and rink reservation usage fee. The rink reservation fee includes the use of the shovels during the duration of the tournament. The Tournament Director is responsible for maintenance upkeep of trash bins, restrooms and building. (mobile) 0 B. With Rink Maintenance 0 Adult - $200.00 rink reservation fee is for the use of up to 2 rinks (1, and a $600 escrow for additional maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit that has been collected for the tournament. Adult - $400.00 tourRament fee feF the rank OF FiRks (t), plus a $100.00 rink usage fee peF Fink and a $300 the appliGant GRGe the final Gity rnaintenanGe peFsenRel rGost-6 have - - -- .. determined. if it has he. R determined that the fees nellented are notenough to nover the Gity m n# [fries to the release of any damage deposit that has bee.n. nnllAAtRd f the tournament. 0 Youth - $200.00 rink reservation fee is for the use of up to 2 rinks for all youth organizations not affiliated with Andover youth (") plus a $400 escrow for additional maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit fee that has been collected for the tournament. For organizations affiliated with Andover Youth, the rink reservation fee will be waived but the escrow is required. have beeR deteFFAiRed. if it ha6 been detemqiRed that the fen-6 Gelle-G-tp-d- are not A.P.Q-61gh to ible to pay foF these r.96ts prier to the Felease of any damage deposit that h an respORs as bet rollented for the tournament Note: (") This rink reservation teurparnent fee is used to secure the use of the rink(s). If your organization schedules more than 2 rinks an additional $100 per rink will be charged. If your organization uses more than the approved number of rinks, the organization will be charged double per rink plus a 15% administration fee. Number of rinks to be used Note: 1 day tournaments will be charged 75% of the teurnarneRt and rink reservation usage fee. The rink reservation fee includes the use of the shovels during the duration of the tournament. The Tournament Director is responsible for maintenance upkeep of trash bins, restrooms and building. Damage Deposit Fees (Check A or B) 0 A. $500 Profit Organizations 0 B. $250 Non - Profit Organizations Rink usage as follows: (Check fields requested to be used) Hockey Rinks 0 City Hall Outdoor Rink Facility -East Rink 0 City Hall Outdoor Rink Facility -West Rink 0 Hawkridge Park Rink 0 Prairie Knoll Park Rink 0 Crooked Lake School Rink Note: if youF group or apganiZatiOR 6chedule6 2 rinks and- uses ad-ditieRal rinks, the at*p all be Gharged double the rink usage fee for eaGh additigRal rink pikis a 10% penalty-. SPECIAL REQUEST SECTION Check the following boxes if applicable. 0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournamenUjamboree. (Example: Additional hockey nets, bleachers, snow removal) The application will be considered by the Park & Recreation Commission at the next available meeting. The Park and Recreation Commission meet on the first and third Thursday of each month. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due at the time of application is made to the City. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department SWpeW'6G . * If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy: "Rink reservation fees for tournaments shall be paid at the time application is made to the City. If the tournament/jamboree is cancelled, the Tournament the Rink Reservation Usage Fee and /or the Non - Intoxicating Liquor License Fee will not be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament. If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. * The City reserves the right to cancel or delay usage of the rinks due to weather, rink conditions, etc. * Regulations, Violations and Penalties (City Code Title 8 Chapter 4) regarding use and occupancy of City parks are available on the City of Andover's webpage at www.andovermn.00v DATE DATE Approved by City Council: 2/3/15 NO ALCOHOL TOURNAMENT DIRECTOR #1 (signature) TOURNAMENT DIRECTOR #2 (signature) DATE: January 5, 2015 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office SUBJECT: Andover Park Activity Quarterly Report �% October 2014 — December 2014 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 4th quarter. Date: Time: Location: Case Number: 10.03 17:20 Station 14216343 A juvenile reported that his bike was stolen and he knew the suspect. The deputy responded and located the juvenile who had stolen the bike and spoke with his parents. 10.14 18:29 Prairie Knoll 14225108 A deputy was called to a parking complaint. A handicapped vehicle was parked in the drain field area and a city employee was concerned about damaging it. The deputy arrived and spoke with the owner who stated he would move his vehicle. 10.15 13:02 Timber Rivers 14225590 A caller requested extra patrol at the park due to broken glass being found on the fields. The information was roll - called. 10.21 09:51 Kelsey Round Lake 14230115 A deputy responded to the park on a medical where a woman fell off her bike and sustained injuries. Allina responded and the deputy transported the woman's bike to her home. 10.21 12:28 Prairie Knoll 14230651 A deputy was called to the area because a youth football game was about to end and there was a concern that there might be a physical altercation between parents after the game. The deputy stayed in the lot until everyone left. 10.24 12:15 Round Lake Boat Landing 14232604 A person at the location had some questions about hunting on Round Lake. The deputy advised him that the city prohibits firearm discharge south of 157. 10.27 10:03 Round Lake Boat Landing 14234869 A person at the location had some questions about hunting on Round Lake. The deputy advised him that the city prohibits firearm discharge south of 157. 10.31 19:28 North Woods East 14238428 A caller reported loud juveniles smoking in the park. The deputy arrived and he could not locate anyone. 11.03 14:47 Strootman 14240433 A caller reported a vehicle doing donuts in the parking lot. The deputy responded and the vehicle was gone when he arrived. 11.14 15:06 Terrace 14248440 A caller reported suspicious activity at the park; a man would go to the park, get out of his vehicle, and take something from behind a tree — the caller did not call when she observed the behavior. The deputy went to the park and checked out the story. He spoke with the caller and advised her next time she sees it to call 911 immediately. 11.18 16:36 Round Lake Boat Landing 14251280 A caller reported a man ice fishing on the lake and he was concerned due to thin ice. The deputy followed up with the recreational deputy who advised that there were no ice restrictions and there was no reason to have the man leave. 11.26 13:29 Purple 14257021 The caller had locked her keys in her vehicle. A deputy responded and opened her vehicle. 11.30 21:11 Purple 14259865 A deputy responded to a call of vehicle parked on the ice rink. He made contacted with the vehicle owner who explained he was trying to light up the ice so they could see. He was advised to move his vehicle; he complied. 12.05 16:24 Prairie Knoll 14263087 A caller reported a vehicle doing donuts and driving through the field. Deputies arrived and located two unoccupied vehicles; one of the vehicles matched the description given by the caller. Through investigation the deputies figured out the suspect's identity and called him back to the park. He returned to the park, admitted his wrong, and was issued a citation. 12.10 12:31 Terrace 14266348 A caller stated that she observed a suspicious man stashing drugs by a tree at the park. The deputy arrived and checked the area and the vehicle was gone. With further investigation it was discovered that this activity was related to a geocaching game. 12.24 09:45 Purple 14276034 On routine patrol a deputy noticed a vehicle in the parking lot with garbage all around it. He made contact with a male who was standing near the vehicle who stated he stopped there to clean out his vehicle. He was advised to make sure he cleaned up all the trash prior to leaving. He complied. cc: Commander Halweg AN66V9 r,r� �J 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Assistant Finance Director SUBJECT: 2014 Fourth Quarter Financial Report - Unaudited DATE: January 15, 2015 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of December 31, 2014 - Unaudited. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover Y-1 � Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation Capital Projects Levy for Park Improvements Total Funds Available Projected Commitments Hidden Creek North - Tower Rental 14 -13 Rose Park Reconstruction 14 -14 Prairie Knoll Park Parking Lot Paving Waylinding Signs / Exercise Stations Irrigation Project - Small 14 -18 Oak Bluff Park Irrigation Annual Miscellaneous Projects CITY OF ANDOVER Park Improvement Fund Project Commitment Listing December 31, 2014 - Unaudited Estimate' Estimate' Estimate Estimate Collected To Date 54, 640.00 95, 211.00 - 61,172.76 61,500.00 60,906.92 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: This is an estimation and may need to be adjusted based on development activity. 1/2/2015 2014 Park Improv 4th Qtr.xis Actual $ 328,604.85 328,604.85 Reserved Amount 147,477.37 14,185.00 161,662.37 $ 166,942.48 Carryforwards/ 2014 Budget Adjustments Actual - 2,729.03 2,729.03 200,000.00 52,522.63 100,000.00 141,195.32 10, 000.00 11,360.00 20,000.00 26,652.63 15,000.00 - 815.00 $ 345,000.00 $ 2,729.03 $ 235,274.61 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: This is an estimation and may need to be adjusted based on development activity. 1/2/2015 2014 Park Improv 4th Qtr.xis Actual $ 328,604.85 328,604.85 Reserved Amount 147,477.37 14,185.00 161,662.37 $ 166,942.48 CITY OF ANDOVER Park Improvement Fund Balance Sheet December 31, 2014 - Unaudited Assets: Current Assets Cash - Reserved $ 161,662.37 Cash - Unreserved 166,942.48 Total Cash 328,604.85 Interest / Tax Receivable 1,427.80 Due From Other Governments - 'ME 2,1282M2,241 3 Liabilities and Fund Balance: Liabilities Accounts Payable $ Deferred Revenue 1,427.80 Fund Balance Fund Balance 12 -31 -13 343,151.38 Excess of Revenues Over(Under)Expenditures (14,546.53) �.;• ry � :- ""`> s ,.�` °�, �a'a.,,"»pr..`"i�,� v`x. v°`"B.cc ie '^maw, �Tutal L�abihf es and Fun�alan � � 40� ; ; yk��:,, '. a 3b,032;65 1/2/2015 2014 Park Improv 4th Qtr.xls CITY OF ANDOVER Park Improvement Fund Revenues December 31, 2014 - Unaudited Revenues: Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Lot Split - 02/06/14 Lot Split - 03/19/14 Country Oaks North Bent Creek Shores Winslow Woods 1st Millers Woods 4th Add. Catchers Creek ASN - DSTI land sale - 7.26 acres Subtotal 56910 - Interest Income list Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58125 - Contributions /Donations Subtotal Misc Revenue Budget $ 32,049.04 28, 857.88 $ 61,500.00 60,906.92 2,810.00 2,810.00 17,034.00 5,620.00 11,240.00 43,712.00 11,985.00 61,172.76 $ 54,640.00 156,383.76 Subtotal $ 112/2015 2014 Park Improv 4th Qtr.xls (140.13) 1,913.89 1,663.64 3,437.40 CITY OF ANDOVER Park Improvement Fund Expenditures December 31, 2014 - Unaudited Expenditures: 61020 - Supplies - Operating Beggin Sports - soccer goals - Hidden Creek North park * Fairway Flyerz Discs - disc golf basket - Pleasant Oaks park John Deere Landscapes - irrigation parts - Oak Bluff park MITI Distribution - irrigation parts - Oak Bluff park HD Supply Waterworks - irrigation parts - Oak Bluff park Plant & Flanged Equipment - irrigation parts - Oak Bluff park Goodin Company - irrigation parts - Oak Bluff park HD Supply Waterworks - irrigation parts - Rose park MITI Distribution - irrigation parts - Rose park Bjorklund Com - Rose Park Central Landscape Supply - Rose Park Hoffman Bros Sod - Rose park Ferguson Enterprises - Rose Park Bryon Rock Products - Rose park John Deere Landscapes - irrigation parts - Rose park Subtotal 62200 - Rentals Ditch Witch - puller rental - Oak Bluff park Ditch Witch - puller rental - Rose park Subtotal 63005 - Professional Services Xccent, Inc. - exercise equipment - Lions park Connexus Energy- irrigation electrical - Oak Bluff park MPCA Permit - Prairie Knoll park LRRW MO - Rose Park Wells Fargo CC - Rose park Northern Technologies - Rose park Hakanson Anderson Assoc - Trail Easement - Langseth park Subtotal 63010 - Contractual Services North Pine Aggregate - irrigation - Oak Bluff park Valley Paving - parking lot - Prairie Knoll park Northern Technologies - parking lot - Prairie Knoll park Michael Basich, Inc - exercise stations - Andover Lions park Freedom Fence - Rose park Aircon Electric - irrigation - Oak Bluff park Aircon Electric - parking lot - Prairie Knoll park Subtotal 63015 - Publishing ECM - publishing - Prairie Knoll park parking lot Budget 345,000.00 2,729.03 430.00 866.16 7,957.14 491.32 508.25 200.93 491.33 11,069.31 4,622.77 664.00 1,298.00 189.66 8,847.60 321.46 40,686.96 4,625.00 3,700.00 8,325.00 7,335.00 1,799.00 133.33 800.00 400.00 594.50 385.00 11,446.83 7,815.00 137,359.58 608.75 4,025.00 19,524.00 2,389.83 2,998.00 174,720.16 95.66 Total Expentlttures bR '�,` ftj =�F� Q00. „�,�, r. -a..,, ` `*.....`� .wmcs.,.z::a:a4tiea«.bB<.O ss �: - Revenues �xpenditures -, -,mm v<fix > IyRr, 22 8$00 § 6.53 * - Miscellaneous Projects 1/2/2015 2014 Park Improv 4th Qtr.xls s 11 Y 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 13. Update of Joint Meeting with City Council DATE: January 15, 2015 INTRODUCTION This item is in regards to the scheduled joint meeting with the City Council on Tuesday, January 27, 2015. DISCUSSION The joint meeting has been scheduled with the City Council which will start at 6:00 pm. To date the only item that has been requested by the Commission to be discussed is as follows: • Kelsey Round Lake Park Master Plan Draft RFP, Project 15 -11. If there are other items the Commission may want to consider for discussion, please bring them UP at the meeting to determine if the rest of the Park Commission agrees with the request. ACTION REQUIRED This item is in regards to the scheduled joint meeting with the City Council on Tuesday, January 27, 2015. Respectfully submitted, 'o'60' Todd J. Haas ,ANAbVg^.� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer bz;2� FROM: Todd J. Haas, Asst. Public Works Director 14W SUBJECT: 14. Review Outstanding Items DATE: January 15, 2015 Issues list as of 1/12/15 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Ouarterly Report — Item is on the agenda. • Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Item is on the agenda. • Pine Hills North — Staff is in the process of receiving the quote on the playground equipment from the vendor that has been recommended by the Park Commission. The City Council will be considering approval of the equipment and improvements at their next meeting which is scheduled for January 20, 2015. • Andover Lions Park — The Park Commission has requested the funds for replacing of the playground equipment be carried over into 2016 along with the installation of the irrigation system. • Hidden Creek East Park — This item is on the agenda. The results of the survey letters were included in your last packet dated December 18, 2014. • Timber Rivers Park -- This item is on the agenda. The results of the survey letters were included in your last packet dated December 18, 2014. • Rose Park — The fields, parking lot and storm water pond have been completed including the fencing. The Park Commission will need to determine in the spring of 2015 if outfield fences should be considered for both fields as requested by the Andover Baseball Association. • Way Finding Signs — The signs are now done. Most of the signs have been installed by Public Works staff. The remaining signs will be installed in the spring. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. 2015 Events in City Parks or Facilities — The Park and Recreation Commission will need to determine what each of the Commissioners will be responsible for during 2015. There will be an item on the agenda in February once the new Commissioners have been appointed by the City Council. ➢ Marinello — ? ➢ Elstrom — ? ➢ Miskowiec -- ? ➢ Stenzel/Lindahl/Lewnau — A spring bicycle ride for 2015 will need to be discussed to determine if that is still in the works. If that is the case, a newsletter article would need to be submitted by Friday, January 23, 2015 for the March/April Newsletter. ➢ Butler — Commissioner Butler will be coordinating the Adopt a Park cleanup at Andover Lions Park in the spring of 2015. Update of Pedestrian Trails — Listed below are some of the trail segments that have been identified by the City Council on October 21St in the 2015 -2019 CIP for pedestrians and bikers. ➢ 2015. Nothing is planned for 2015. ➢ 2016. Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to South Coon Creek Drive. ➢ 2017. Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to Vale Street NW. ➢ 2018. Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker Lake Blvd to 140th Avenue NW. ➢ 2019. Bituminous trail along Crosstown Blvd from 159"' Ave to Prairie Road. ➢ 2019. Bituminous trail from Kensington Estates 7`h Addition to Andover Station North. • Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — The project is still scheduled for 2015 -2016. Most of the construction will be done in 2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in the City of Ham Lake. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. An overpass will not be constructed over the railroad tracks due to the cost of the bridge. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine in the spring of 2015 where they would like to have a meeting. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting.