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CC - January 6, 2015
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, January 6, 2015 Call to Order — 7:00 p.m. Pledge of Allegiance Swearing In of New Councilmembers and Mayor Resident Forum Agenda Approval 1. Approval of Minutes (12/16/14 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Accept Feasibility Report/Order Public Hearing/15- 2/2015 Street Overlays — Engineering 4. Order Improvement/Order Plans & Specs /15- 3/2015 Crack Sealing —Engineering 5. Order Improvement/Order Plans & Specs /15- 4/2015 Seal Coating - Engineering 6. Order Improvement /Order Plans & Specs /15- 7/2015 Trail Maintenance -Engineering 7. Order Improvement/Order Plans & Specs /15- 8/2015 Curb, Sidewalk & Pedestrian Ramp Repairs — Engineering 8. Order Improvement/Order Plans & Specs /15- 10/Parking Lot Maintenance - Engineering 9. Accept Resignation of Fire Department Secretary — Administration 10. Accept Contribution/Walmart/Fire Department Equipment — Finance 11. Accept Contribution/North Metro Soccer — Community Center 12. Accept Contribution/Hometown Hockey — Community Center Organizational Items 13. Approve Official Depositories & Banks — Administration 14. Designate Official Newspaper — Administration 15. Appoint Acting Mayor— Administration 16. Appoint Standing Committees — Administration Discussion Items 17. Public Hearing — Vacation of Easements — 3200 South Coon Creek Drive - Tract A, Registered Land Survey No. 262 — Planning 18. Public Hearing — Vacation of Easements —1194 and 1210 141 st Lane NW — Lot 4, Block 2, Weybridge Second Addition and Lot 15, Block 6, Creek View Crossing - Planning Staff Items 19. Schedule February Workshop- Administration 20. Schedule March Workshop- Administration 21. Schedule Board of Review - Administration 22. Administrator's Report — Administration Mayor /Council Input Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administr: FROM: Michelle Hartner, Deputy City SUBJECT: Approval of Minutes DATE: January 6, 2015 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: December 16, 2014 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes ❑d 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING —DECEMBER 16, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover City C Gamache, December 16, 2014, 7:00 p.m., at the Andover Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: PLEDGE OF RESIDENT FOR Mike Knight, Sheri Bukkila, and Tony Howard City Administrator, Jim Dickinsc Community Development Direct Director of Public Works /City E City Attorney, Scott Baumgartne Others s called to order by Mayor Mike 1685 Crosstown Boulevard NW, , Dave Carlb ineer, David Mr. Lee Warneka,14791 Blackfoot Street NW, presented to Mayor Gamache a symbolic trophy and thanked him for his years of service as the Mayor of Andover. A V Staff presented supplemental information f6r Item 9 (Approve 2015 CDBG Application) and also an add on item to the Consent Agenda. (Item 19A. Approve 2nd Addendum to Purchase Agreement with Shadow Ponds-, South Coon Creek Drive). Motion by Knight, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES November 25, 2014, Workshop Meeting: Correct as written. Motion by Trude, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — December 16, 2014 Page 2 November 24, 2014, Closed Meeting: Correct as written. Motion by Trude, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. December 2, 2014, Regular Meeting: Correct as written. Motion by Trude, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve City Code Amendment /Sale of Tobacco Related Products (See Ordinance 445) Item 4 Approve 2015 Contract /Timesavers Secretarial Service Item 5 Order Feasibility Report/l5- 02/2015 Street Overlays (See Resolution R096 -14) Item 6 Order Feasibility Report/15 -14 /The Meadows of Round Lake Overlay (See Resolution R100 -14) Item 7 Approve Change Order #1/14 -10, Station Parkway NW Reconstruction & 14 -11, Prairie Road NW Overlay (See Resolution R101 -14) Item 8 Approve 2015 Cost -of- Living Wage Adjustment for Non - Bargaining Employees (See Resolution R102 -14) Item 9 Approve 2015 CDBG Application (See Resolution R103 -14) Item 10 Approve 2015 Liquor Licenses Item 11 Approve Application for Exempt Permit/Fishing for Life Item 12 Approve 2015 Tobacco License Item 13 Approve 2015 Used Vehicle Sales Business Licenses Item 14 Approve Donations for 2015 Senior Class All Night Parties Item 15 Adopt 2015 Fee Ordinance (See Ordinance 446) Item 16 Approve Used Vehicle Sales Business License /Admiral Auto Sales LLC /3138 — 162nd Lane Item 17 Approve 2015 Animal Control Contract Item 18 Approve Resolution Revoking Special Use Permit RO11 -03 (See Resolution R104 -14) Item 19 Approve Resolution for the Land Sale of Tract A, RLS No. 262 (See Resolution R105 -14) Item 19a Approve 2nd Addendum to Purchase Agreement with Shadow Ponds, LLC /3200 South Coon Creek Drive Motion by Bukkila, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — December 16, 2014 Page 3 ANOKA CO UNTY SHERIFFIS OFFICE MONTHL Y REPOR T Commander Kevin Halweg from the Anoka county Sheriff's Department presented the May monthly Sheriff's Report. PUBLICHEARING— CONSIDER VACATIONOFPARK2, CREEKVIEWCROSSING —CITY OF ANDOVER Mr. Carlberg explained the City Council is requested to hold a public hearing to consider vacating Park 2 located in the Creek View Crossing Development. Mr. Carlberg reviewed the staff report with the Council. Motion by Knight, Seconded by Bukkila, to open the public hearing at 7:18 p.m. Motion carried unanimously. Mr. Bob Overmann, 1194 141st Lane NW, stated the properties and trees are taken care of by the neighboring property owners and noted it would be nice to secure ownership. Motion by Trude, Seconded by Knight, to close the public hearing at 7:20 p.m. Motion carried unanimously. Motion by Trude, Seconded by Bukkila, to approve resolution R106 -14, Vacation of Park 2, Creek View Crossing. Motion carried unanimously. CONSIDER REQUEST FROM ANDOVER HUSKIES YO UTH HO CKEY ASSOCIA TION Mr. Berkowitz stated the City Council is requested to consider a request from the Andover Huskies Youth Hockey Association (AHYHA) to waive or reduce the rink maintenance fees for the upcoming Youth Hockey Jamboree. Mr. Berkowitz reviewed the staff report with the Council. Councilmember Trude thought the reason for the fee is for maintenance of the city -owned fields and to be able to pay for the maintenance workers' hourly rate. She noted usually they do not waive the maintenance fee for tournaments because it involves out of state or area teams and does not involve the youth in the community. Mr. Berkowitz noted usually the City does not charge a fee to the associations because they have volunteers from the associations actually doing the maintenance for the City. The fee is to recoup the wages for the maintenance workers that would be required to be at the tournament. Councilmember Trude asked what the $400 fee is for. Mr. Berkowitz reviewed the city 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —December 16, 2014 Page 4 maintenance process for the hockey tournament with the Council. He stated the agreement is there is a two -hour, two man maintenance crew minimum work time. Mr. Berkowitz stated the intent is to recoup the City costs during this event. Councilmember Bukkila asked if this is a flat fee or is the intent to rebate the money not used out of the $1,100 fee being charged. Mr. Berkowitz indicated the intent is to rebate the money after recouping their costs. Mr. Dickinson noted there will be a $200 fee for the tournament plus a $100 fee per rink. This will also reserve the rinks for the weekend for the organization. The minimum would be $400 plus a $250 damage deposit. Councilmember Trade thought the application was wrong then because it is showing $400 plus $100 per rink which would come to $600. City staff discussed with the Council the required fees being collected for the hockey tournament which included maintenance. He noted the minimum amount the association would pay is $650 which includes a $250 damage deposit. Mayor Gamache noted the fee was not paid last year because the policy was not in place. Mr. Berkowitz stated that is correct. He stated all the associations were involved in creating the policy. Mr. Ryan Conway, 13438 Wren Street NW, Andover, Andover Hockey Association Representative, stated he was asking the fees be waived completely in an effort to recoup costs, except for the damage fee. He stated he spent the better portion of six months in the construction of the outdoor rinks and they did it for the kids. He stated when he saw the bill of $1,200 for one day's work he thought the money could be better utilized by giving back to the community. Councilmember Trade asked if the tournament involved only kids from Andover or is it an invitational. Mr. Conway indicated it is an invitational. Councilmember Trade noted other associations such as the baseball association pay these fees when they have tournaments to cover the city's costs. She appreciated Mr. Conway's donation of time and materials to constructing the hockey rinks and warming house. She thought because this tournament was an invitational the association could recoup some of the costs through the team fees for playing in the tournament. Councilmember Trade thought the staffing time needed to at least be covered through the fees. Councilmember Bukkila wondered why at this late date did the association want to try to have the fees waived when the policy went through the entire process of going through the Park Commission and then to the Council. Mr. Conway stated he has been involved with the tournament since it first started five years ago but was not involved in the application process this 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Regular Andover City Council Meeting Minutes — December 16, 2014 Page 5 year. He stated it has come to his attention that a long standing member has a terminal illness and felt by having the fees waived the association could help this member's family out. Mr. Berkowitz stated the City intent is to recoup maintenance costs involved with this event. He stated he needs to go back and look at this application to make sure it is easier to understand. He recommended at this time that whatever additional maintenance above the Friday afternoon or Saturday morning that is requested be based on an hourly basis in order to recoup the City costs for the time the City workers are out there. There would be no set fee just based on the hours actually worked with the understanding that there is a two hour minimum of $220. Mr. Dickinson noted the fee in the application is to reserve the fields for the association so it would not be open to general public use during that time. Councilmember Bukkila stated the hockey association filled out the application realizing in the application there is a $400 fee. She felt what was in dispute was what the association would be getting for the $400. She indicated they should start at the $400 with the damage deposit. Councilmember Trude thought the $400 included some staff time. Mr. Berkowitz stated normally staff does not go above and beyond for other associations because the other associations usually provide their own field maintenance. There was additional discussion between staff and Council regarding what the fees in the application consisted of Mr. Dickinson suggested charging the $400 fee with a $250 damage deposit and that would be it for this year. Councilmember Bukkila asked what would be a possible refund back to the association out of the $650 suggested fees collected. Mr. Dickinson stated there is a potential for receiving the $250 damage deposit back. The Council felt the discussion made sense and the association is to pay the $650 fee which includes a $250 damage deposit which could be returned to the Association at the end of the tournament. They also directed staff to clean up the application form so in the future there is no question about what fee is to be collected. APPROVE RESOLUTION 2015 PROPERTY TAX LEVY AND BUDGET Mr. Dickinson stated each year the City Council is required by state law to adopt an annual budget and submit a property tax levy certification to Anoka County Property Records and Taxation Division. The deadline for this submission is December 29, 2014. Mr. Dickinson reviewed the staff report with the Council. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —December 16, 2014 Page 6 Motion by Trade, Seconded by Knight, to approve resolution R107 -14, Property Tax Levy and Budget. Motion carried unanimously. APPROVE RESOLUTION 2015 DEBT SERVICE CHANGES Mr. Dickinson stated Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2015 that would have been certified to Anoka County as part of prior years bond sales. Mr. Dickinson reviewed the information with the Council. Motion by Trade, Seconded by Knight, to approve resolution R108-14,2015 Debt Service Changes. Motion carried unanimously. SCHEDVIE ADVISORY COMMISSION INTERVIEWS Mr. Dickinson stated the City Council needs to schedule Advisory Commission interviews for 2015. The Council discussed the request and available dates. Motion by Bukkila, Seconded by Trade, to schedule Advisory Commission Interviews for January 21, 2015 at 6:00 p.m. with a continuation on January 22, 2015 at 6:00 p.m. Motion carried unanimously. SCHEDULE JANUARY WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Trade, Seconded by Bukkila, to schedule a Workshop Meeting on January 27, 2015, at 6:00 p.m. Motion carried 3 ayes, 1 present ( Gamache). ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development /CIP projects, and meeting reminders /community events. Mr. Dickinson presented a plaque to Mayor Gamache for his 14years of service as Mayor of Andover. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 Regular Andover City Council Meeting Minutes — December 16, 2014 Page 7 Councilmember Knight thanked Mayor Gamache for his tenure on the Council and felt he did a wonderful job. Councilmember Trude thought the Mayor has always been fair and allowed all the residents to come before them and voice their opinions or concerns. She wished the Mayor luck on the Anoka County Board. Councilmember Bukkila stated Mayor Gamache was an asset and a true leader and mentor to her. She thought he has always been fair to the residents and a great communicator. Mayor Gamache thanked the Council and staff for all the hard work they have done while he has been Mayor. He thanked previous Councilmembers and staff that have helped him while he has been Mayor. He noted he appreciated all of the support he has been given. He reviewed some of the accomplishments he has seen in the City while being Mayor. Mayor Gamache stated he would like to continue to work closely with the City as a County Commissioner because while being Mayor he felt it was important to work with the County on items. Mayor Gamache congratulated Councilmember Trude on her election as Mayor and indicated she will be the first female Mayor of Andover. He also thanked Councilmembers Bukkila and Knight for their contributions on the City Council. MAYOR/COUNCIL INPUT No Mayor /Council input. ADJOURNMENT Motion by Bukkila, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:50 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —December 16, 2014 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — DECEMBER 16, 2014 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDA APPROVAL ................................................................................... ............................... 1 APPROVAL OF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayment of Claims ........................................................................ ............................... 2 Approve City Code Amendment /Sale of Tobacco Related Products (See Ordinance 445) ....... 2 Approve 2015 Contract/Timesavers Secretarial Service ............................. ............................... 2 Order Feasibility Report/15- 02/2015 Street Overlays (See Resolution R096- 14) ...................... 2 Order Feasibility Report/15 -14 /The Meadows of Round Lake Overlay (See Resolution R100- 14) ....................................................................................................... ............................... 2 Approve Change Order #1/14 -10, Station Parkway NW Reconstruction & 14 -11, Prairie Road NW Overlay (See Resolution R101 -14) .............................................. ............................... 2 Approve 2015 Cost -of- Living Wage Adjustment for Non - Bargaining Employees (See ResolutionR102- 14) ............................................................................ ............................... 2 Approve 2015 CDBG Application (See Resolution R103- 14) .................... ............................... 2 Approve2015 Liquor Licenses .................................................................... ............................... 2 Approve Application for Exempt Permit/Fishing for Life ........................... ............................... 2 Approve 2015 Tobacco License ................................................................... ............................... 2 Approve 2015 Used Vehicle Sales Business Licenses ................................ ............................... 2 Approve Donations for 2015 Senior Class All Night Parties ...................... ............................... 2 Adopt 2015 Fee Ordinance (See Ordinance 446) ........................................ ............................... 2 Approve Used Vehicle Sales Business License /Admiral Auto Sales LLC /3138 — 162nd Lane. 2 Approve 2015 Animal Control Contract ...................................................... ............................... 2 Approve Resolution Revoking Special Use Permit RO11 -03 (See Resolutionr R104- 14)......... 2 Approve Resolution for the Land Sale of Tract A, RLS No. 262 (See Resolution R105 -14) .... 2 Approve 2nd Addendum to Purchase Agreement with Shadow Ponds, LLC /3200 South Coon CreekDrive .......................................................................................... ............................... 2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 3 PUBLIC HEARING — CONSIDER VACATION OF PARK 2, CREEK VIEW CROSSING — CITY OF ANDOVER (See Resolution R106 -14) ...................................... ............................... 3 CONSIDER REQUEST FROM ANDOVER HUSKIES YOUTH HOCKEY ASSOCIATION... 3 APPROVE RESOLUTION 2015 PROPERTY TAX LEVY AND BUDGET (See Resolution R107-14) ...................................................................................................... ............................... 5 APPROVE RESOLUTION 2015 DEBT SERVICE CHANGES (See Resolution R108- 14) ........ 6 SCHEDULE ADVISORY COMMISSION INTERVIEWS ........................... ............................... 6 SCHEDULE JANUARY WORKSHOP MEETING ....................................... ............................... 6 Regular Andover City Council Meeting Minutes — December 16, 2014 Page 9 1 ADMINISTRATOR'S REPORT ..................................................................... ............................... 6 2 MAYOR/COUNCIL INPUT ........................................................................... ............................... 7 3 No Mayor /Council input .............................................................................. ............................... 7 4 ADJOURNMENT ............................................................................................. ..............................7 5 6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Direct FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: January 6, 2015 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $224,830.80 on disbursement edit lists 41 - 4 from 12/24/14 to 01/02/15 have been issued and released. Claims totaling $159,932.34 on disbursement edit list #5 dated 01/06/15 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $384,763.14. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinkkaa 7 Attachments: Edit Lists Accounts Payable Computer Check Proof List by Vendor ?LN 6WO User: BrendaF Printed: 12/24/2014 - 10:55AM Batch: 00424.12.2014 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Dell Dell Computer Corporation Check Sequence: 1 ACH Enabled: False XJKXPCJW6 Communities Policing IT Equipment 1,248.03 12/24/2014 0101- 41420 -61225 Check Total: 1,248.03 Vendor: HagforsT Ted I-Iagfors Inc. Check Sequence: 2 ACH Enabled: False 201.422 2014 Electrical Inspections 1,766.25 12/24/2014 0101- 42300 -63005 Check Total: 1,766.25 Vendor: HansonSt Stephanie Hanson Check Sequence: 3 ACH Enabled: False 2014 Day Care Flex Acct. 69.25 12/24/2014 0101- 00000 -21211 Check Total: 69.25 Vcndor: KnutsMcl Melissa Knutson Check Sequence: 4 ACH Enabled: False 2014 Day Care Flex Acct. 1,495.00 12/24/2014 0101- 00000 -21211 Check Total: 1,495.00 Vendor: LawJason Jason Law Check Sequence: 5 ACH Enabled: False 2014 Day Care Flex Acct. 384.56 12/24/2014 0101 - 00000 -21211 Check Total: 384.56 Vendor: Lemkel-an Lance Lemke Check Sequence: 6 ACH Enabled: False Refund Payroll Check 138.02 12/24/2014 0101 - 45000 -60110 Check Total: 138.02 Vendor: MakinenD Dana Makinen Check Sequence: 7 ACII Enabled: False 2014 Medical Flex Acct. - 23.97 12/24/2014 0101- 00000 -21211 Check Total: 23.97 AP- Computer Check Proof List by Vendor (12/24/2014 - 10:55 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Menards Menards 648.23 Check Sequence: 8 60011 Roundup 45.92 12/24/2014 5100- 48100 -61005 72707 Misc. Supplies 28.96 12/24/2014 0101- 45000 -61020 72890 Misc. Supplies 20.96 12/24/2014 0101- 43100 -61020 73211 Coffee Maker 19.00 12/24/2014 0101- 43100 -61005 73232 Misc. Supplies 54.00 12/24/2014 5100 -48100 -61135 73349 Misc. Supplies 59.77 12/24/2014 0101 - 45000 -61020 73401 Cedar & Treated Wood 276.43 12/24/2014 0101- 45000 -61020 73481 Misc. Supplies 102.13 12/24/2014 5100- 48100 -61135 73577 Vulkem 116 Limestone 19.88 12/24/2014 5100- 48100 -61135 73823 Tools 21.18 12/24/2014 0101- 45000 -61205 AP- Computer Check Proof List by Vendor (12/24/2014 - 10:55 AM) ACH Enabled: False ACH Enabled: False ACiI Enabled: False ACH Enabled: False Page 2 Check Total: 648.23 Vendor: PetcrJan Jane Peterson Check Sequence: 9 2014 Medical Reimbursement 189.40 12/24/2014 7100 - 00000 -21218 Check Total: 189.40 Vendor: USEnergy U.S. Energy Services, Inc. Check Sequence: 10 5852862 Community Center 13,601.61 12/24/2014 2130 - 44000 -62015 5950574 Public Works 2,289.48 12/24/2014 0101- 41930 -62015 Check Total: 15,891.09 Vendor: Verizon Verizon Wireless Check Sequence: 11 9737073815 Monthly Cell Phone Service 60.08 12/24/2014 0101- 41200 -62030 9737073815 Monthly Cell Phone Service 98.76 12/24/2014 0101- 42300 -62030 9737073815 Monthly Cell Phone Service 60.08 12/24/2014 0101- 41100 -62030 9737073815 Monthly Cell Phone Service 38.68 12/24/2014 0101- 41300 -62030 9737073815 Monthly Cell Phone Service 163.43 12/24/2014 2130- 44000 -62030 9737073815 Monthly Cell Phone Service 98.76 12/24/2014 0101 - 41500 -62030 9737073815 Monthly Cell Phone Service 403.78 12/24/2014 0101- 41600 -62030 9737073815 Monthly Cell Phone Service 60.08 12/24/2014 0101- 41400 -62030 9737073815 Monthly Cell Phone Service 192.18 12/24/2014 0101- 42200 -62030 9737073815 Monthly Cell Phone Service 70.08 12/24/2014 0101 - 41420 -62030 9737073815 Monthly Cell Phone Service 333.66 12/24/2014 0101- 45000 -62030 9737073815 Monthly Cell Phone Service 116.04 12/24/2014 5200 -48200 -62030 9737073815 Monthly Cell Phone Service 73.69 12/24/2014 0101 - 43300 -62030 9737073815 Monthly Cell Phone Service 330.84 12/24/2014 0101 - 43100 -62030 9737073815 Monthly Cell Phone Service 137.72 12/24/2014 6100 - 48800 -62030 9737073815 Monthly Cell Phone Service 248.96 12/24/2014 5100- 48100 -62030 AP- Computer Check Proof List by Vendor (12/24/2014 - 10:55 AM) ACH Enabled: False ACH Enabled: False ACiI Enabled: False ACH Enabled: False Page 2 Invoice No Description Amount Payment Date Acct Number Check Total: 2,486.82 Total for Check Run: 24,340.62 Total of Number of Checks: I 1 Reference AP- Computer Check Proof List by Vendor (12/24/2014 - 10:55 AM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 12/24/2014 - 11:17AM Batch: 00423.12.2014 Invoice No Description 4r d--- Amount Payment Date Acct Number Vendor: IRS Internal Revenue Service Ctr Check Sequence: 1 2014 Qtrly 941 Shortage 13.80 12/26/2014 0101 -41400 -60210 Check Total: 13.80 Total for Check Run: 13.80 Total of Number of Checks: I C I T fi a s Reference ACH Enabled: False AP- Computer Check Proof List by Vendor (12/24/2014 - 11:17 AM) Page 1 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 12/31/2/31 /2 014 - 11:41 AM Batch: 00426.12.2014 C I T Y OF NDI Invoice No Description Amount Payment Date Acct Number Reference Vendor: AbleHose Able Hose And Rubber Check Sequence: 1 ACH Enabled: False 1- 863347 couplers, mise 449.67 12/30/2014 0101- 45000 -61020 Check Total: 449.67 Vendor: AFLAC AFLAC Check Sequence: 2 ACH Enabled: False 207393 December 2014 Premium 438.80 12/30/2014 0101- 00000 -21209 Check Total: 438.80 Vendor: Aircon Aircon Electric Corporation Check Sequence: 3 ACH Enabled: False 10102 - 2013 -2 Final - ice melting system 2,160.00 12/30/2014 0101 - 41930 -63105 10492- 2014 -1 bulbs and ballasts 377.01 12/30/2014 0101 - 41930 -61120 10500 - 2014 -1 CH emergency lights 241.41 12/30/2014 0101 - 41910 -63105 Check Total: 2,778.42 Vendor: AnkCity City of Anoka Check Sequence: 4 ACH Enabled: False 20141 1253231 Cr 7 / 143rd Ave Intersection Improvements 7,071,60 12/30/2014 4501- 49300 -63005 Check Total: 7,071.60 Vendor: AnkCo19 Anoka Cc CDBG Check Sequence: 5 ACH Enabled: False 4th Qtr Receipt Rev Loan Pymts - S. Lyke 800.00 12/30/2014 2120- 46500 -56920 Check Total: 800.00 Vendor: AnkCo09 Anoka Co Comm Hlth Sr. Envir Svc Check Sequence: 6 ACA Enabled: False IN0012969 Sunshine Concession License 317.50 12/30/2014 0101 - 41975 -61320 Check Total: 317.50 Vendor: AssuSecu Assured Security Inc. Check Sequence: 7 ACH Enabled: False 70536 CH Warming Houselock/keys 173.25 12/30/2014 0101 - 45000 -63100 AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 2 Check Total: 173.25 Vendor: BeckerAr Becker Arena Products, Inc Check Sequence: 8 ACII Enabled: False 00101437 Stamina Mat, Blue 542.56 12/30/2014 2130 - 44300 -61020 33 -054 Rink Divider - 400.00 12/30/2014 2130 - 00000 -20301 33 -054 Rink Divider 6,060.00 12/30/2014 2130 -44300 -61055 Check Total: 6,202.56 Vendor: Boyerl Boyer Truck Parts Check Sequence: 9 ACH Enabled: False 917353 #4808 panel - dash 101.41 12/30/2014 6100- 48800 -61115 Check Total: 101.41 Vendor: CarrTree Carr's Tree Service Check Sequence: 10 ACH Enabled: False 21555SC Removed Tree Debris - Storage Lot 200.00 12/30/2014 0101 - 45000 -63100 Check Total: 200.00 Vendor: CemstoCS Cemstone Contractor Supply Check Sequence: 11 ACH Enabled: False P1377782 sealer siloxane5 gal 288.65 12/30/2014 0101- 41930 -61120 Check Total: 288.65 Vendor: Cent Wood Central Wood Products - Rivard Co Check Sequence: 12 ACII Enabled: False 43828 2203 Rec -Step Cert Playground 1,665.00 12/30/2014 0101- 45000 -61130 43830 2203rec -step cert.playground 1,665.00 12/30/2014 0101- 45000 -61130 43885 2680 Coco brown mulch 2,385.00 12/30/2014 0101- 45000 -61130 Check Total: 5,715.00 Vendor: CenLink CenturyLink Check Sequence: 13 ACH Enabled: False 763 754 -6713 Subway @ Community Center 55.71 12/30/2014 2130- 44100 -62030 Check Total: 55.71 Vendor: ClassC Class C Components Inc. Check Sequence: 14 ACH Enabled: False 158521 roll towels, garbage bags, etc 832.68 12/30/2014 2130- 44000 -61020 Check Total: 832.68 Vendor: CollinsS Steve Collins Check Sequence: 15 ACH Enabled: False Intro Dec Class LTS - 12/4,11,18 90.00 12/30/2014 2130- 44300 -63005 AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 3 Check Total: 90.00 Vendor: Colonial Colonial Life & Accident Check Sequence: 16 ACII Enabled: False 7156706- 1201602 Dee 14 9.60 12/30/2014 7100- 00000 -21218 7156706- 1201602 Dec 14 219.01 12/30/2014 0101- 00000 -21210 Check Total: 228.61 Vendor: Connex2 Connexus Energy Check Sequence: 17 ACH Enabled: False USC0000036 REPAIR OF LIGHT - SIGNAL BUNKER & CR 69.00 12/30/2014 0101- 43400 -63100 USC0000037 REPAIR OF LIGHT - SIGNAL 1594 ANDOVEI 64.00 12/30/2014 0101 - 43400 -63100 Check Total: 133.00 Vendor: CorvalCo Corval Constructors, Inc Check Sequence: 18 ACH Enabled: False 812333 FS #2 replaced vacuum pump motor 5,113.43 12/30/2014 0101 - 41920 -63105 812521 CH damper motor replacement 1,016.05 12/30/2014 0101 - 41910 -63105 Check Total: 6,129.48 Vendor: Crabtree Crabtree Companies, Inc. Check Sequence: 19 ACII Enabled: False 129135 toner /color copies 114.29 12/30/2014 0101- 41420 -61020 129135 copier rental 132.00 12/30/2014 0101- 41420 -62200 Check "Total: 246.29 Vendor: CreatFor Creative Forms & Concepts, Check Sequence: 20 ACH Enabled: False 113486 1099's 84.89 12/30/2014 0101- 41400 -61005 Check Total: 84.89 Vendor: Dalco Dalco Check Sequence: 21 ACII Enabled: False 2825394 vacuum and titters 235.54 12/30/2014 2130- 44000 -61020 2828941 MISC. SUPPLIES - CC 79.11 12/30/2014 2130- 44000 -61020 Check Total: 314.65 Vendor: DehnOil Dehn Oil Company Check Sequence: 22 ACH Enabled: False 35090 428 gal unleaded 892.38 12/30/2014 6100- 48800 -61045 35091 1265 gal diesel 3,523.03 12/30/2014 6100 -48800 -61050 Check Total: 4,415.41 Vendor: EmerAppa Emergency Apparatus Maint Check Sequence: 23 ACH Enabled: False AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 77908 G &K Services Inc E21 air leak 1,192.25 12/30/2014 6100- 48800 -63135 1182642046 77908 48.40 E21 air leak 1,806.93 12/30/2014 6100 -48800 -61115 Uniform Cleaning 24.21 Check Total: 2,999.18 1182642046 Uniform Cleaning 72.61 Vendor: EmRespSo Emergency Response Solutions 1182642046 Uniform Cleaning Check Sequence: 24 ACH Enabled: False 3152 0101 - 43100 -61020 TRANSMITTER AND INSTALLATION 587.90 12/30/2014 0101 - 42200 -61020 12/30/2014 3188 1182642046 Hose kit on new ladder truck 797.64 12/30/2014 4212- 49300 -65300 6100- 48800 -61020 1182642047 mat rental Check Total: 1,385.54 12/30/2014 0101- 41930 -62200 1182642048 Vendor: EnforLig Enforcement Lighting, LLC 12/30/2014 0101 - 41910 -62200 Check Sequence: 25 ACH Enabled: False 12/21./14 Lightbar & Control Box, & Installation 650.00 12/30/2014 0101- 42200 -61020 Check Total: 650.00 Vendor: EvergRcc Evergreen Recycling LLC Check Sequence: 26 ACH Enabled: False 1620 matress on recycling day 988.00 12/30/2014 0101- 46000 -63010 Check Total: 983.00 Vendor: FacMotor Factory Motor Parts Company Check Sequence: 27 ACI I Enabled: False 1- 4596060 U4800 battery 423.00 12/30/2014 6100- 48800 -61115 Check Total: 423.00 Vendor: FheSUSA Fire Safety USA, Inc. Check Sequence: 28 ACH Enabled: False 74942 INSTALL OF NEW COMPRESSOR 580.00 12/30/2014 0101 -42200 -61020 Check Total: 580.00 Vendor: FlareHAC Flare Heating & Air Conditioning Check Sequence: 29 ACH Enabled: False Refund -15752 Refund on 15752 Xenia St NW, Andover 75.00 12/30/2014 0101- 42300 -52190 AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 4 Check Total: 75.00 Vendor: G &K G &K Services Inc Check Sequence: 30 ACH Enabled: False 1182642046 Uniform Cleaning 48.40 12/30/2014 5200- 48200 -61005 1182642046 Uniform Cleaning 24.21 12/30/2014 5100- 48100 -61005 1182642046 Uniform Cleaning 72.61 12/30/2014 0101- 45000 -61020 1182642046 Uniform Cleaning 169.44 12/30/2014 0101 - 43100 -61020 1182642046 Uniform Cleaning 24.22 12/30/2014 0101- 43300 -61020 1182642046 Uniform Cleaning 24.18 12/30/2014 6100- 48800 -61020 1182642047 mat rental 68.70 12/30/2014 0101- 41930 -62200 1182642048 mat rental 34.56 12/30/2014 0101 - 41910 -62200 AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 4 Invoice No Description Amount Payment Date Acct Number 1182653329 Uniform Cleaning 72.61 12/30/2014 0101 - 45000 -61020 1182653329 Uniform Cleaning 24.21 12/30/2014 5100- 48100 -61005 1182653329 Uniform Cleaning 48.40 12/30/2014 5200- 48200 -61005 1182653329 Uniform Cleaning 24.18 12/30/2014 6100 -48800 -61020 1182653329 Uniform Cleaning 169.44 12/30/2014 0101 - 43100 -61020 1182653329 Uniform Cleaning 24.22 12/30/2014 0101- 43300 -61020 1182664620 Uniform Cleaning 72.61 12/30/2014 0101 - 45000 -61020 1182664620 Uniform Cleaning 24.22 12/30/2014 0101- 43300 -61020 1182664620 Uniform Cleaning 169.44 12/30/2014 0101- 43100 -61020 1182664620 Uniform Cleaning 24.18 12/30/2014 6100 -48800 -61020 1182664620 Uniform Cleaning 24.21 12/30/2014 5100- 48100 -61005 1182664620 Uniform Cleaning 48.40 12/30/2014 5200- 48200 -61005 1182664621 mat rental 68.70 12/30/2014 0101- 41930 -62200 1182664622 mat rental 34.56 12/30/2014 0101 - 41910 -62200 lt82676127 Uniform Cleaning 169.44 12/30/2014 0101 - 43100 -61020 1182676127 Uniform Cleaning 24.22 12/30/2014 0101 - 43300 -61020 1182676127 Uniform Cleaning 72.61 12/30/2014 0101- 45000 -61020 IIS2676127 Uniform Cleaning 24.21 12/30/2014 5100- 48100 -61005 1182676127 Uniform Cleaning 48.40 12/30/2014 5200- 48200 -61005 11.82676127 Uniform Cleaning 24.18 12/30/2014 6100 -48800 -61020 Check Total: 1,658.76 Vendor: Ganmetinre Gatuctime Check Sequence: 31 839653 PLAYGROUND EQUIPMENT- PLANK 835.86 12/30/2014 0101 - 45000 -61105 Check Total: 835.86 Vendor: GovConn CrovConnection, Inc. Check Sequence: 32 52085312 64gb pinstripe black 123.55 12/30/2014 0101 - 41420 -61225 52094058 ipads - new council members 1,205.72 12/30/2014 4180- 49300 -61210 52103010 BLACK TONER - COMM CTR 100.27 12/30/2014 2130- 44000 -61020 52116430 PRINTER GRAY- BLDG DEPT. 297.92 12/30/2014 0101 -41420 -61225 Check Total: 1,727.46 Vendor: Grainger Grainger Check Sequence: 33 9609499364 eye wash supplies 143.16 12/30/2014 2130- 44300 -61020 9609499364 eye wash supplies -9.00 12/30/2014 2130 - 00000 -20301 9609499372 pressure gauges 49.10 12/30/2014 2130 -44300 -61020 9609499372 pressure gauges -3.00 12/30/2014 2130- 00000 -20301 Check Total: 180.26 Reference ACH Enabled: False ACII Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Greatlan Greatland Corporation Check Sequence: 34 ACH Enabled: False 4588114 W2 forms 149.05 12/30/2014 0101 - 41400 -61005 Check Total: 149.05 Vendor: MESABI I-I S L Mesabi, Inc. Check Sequence: 35 ACH Enabled: False 92221 snow plow runners 330.00 12/30/2014 0101 - 43200 -61105 Check Total: 330.00 Vendor: Hawkins2 Hawkins Inc Check Sequence: 36 ACH Enabled: False 3675356 azone 15 1,194.70 12/30/2014 5100 -48100 -61040 Check Total: 1,194.70 Vendor: HotsyEqu 1- IotsyMinnesota.com Check Sequence: 37 ACH Enabled: False 47417 100 ft hose 299.90 12/30/2014 6100- 48800 -61115 CM2806 75 ft hose - 129.95 12/30/2014 6100- 48800 -61115 Check Total: 169.95 Vendor: InterBat Interstate All Battery Center Check Sequence: 38 ACH Enabled: False 1901202001158 battery 274.99 12/30/2014 0101 -42200 -61020 Check Total: 274.99 Vendor: Lawson Lawson Products, Inc. Check Sequence: 39 ACH Enabled: False 9302925403 msicsupplies 278.40 12/30/2014 6100 -48800 -61020 Check Total: 278.40 Vendor: LittleFa Little Falls Machine, Inc. Check Sequence: 40 ACH Enabled: False 55379 ears for push block wings 169.00 12/30/2014 6100- 48800 -61115 Check Total: 169.00 Vendor: LubrTech Lubrication Technologies, Inc. Check Sequence: 41 ACH Enabled: False 547172 Mobil XHP 222 133.80 12/30/2014 6100- 48800 -61115 Check Total: 133.80 Vendor: MainMo Main Motors Cltev - Cadillac Check Sequence: 42 ACH Enabled: False 304997 #4817 belt kit 142.50 12/30/2014 6100- 48800 -61115 305060 #7 gasket, thermos 54.78 12/30/2014 6100- 48800 -61115 AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Check Total: I t.L6 Vendor: Menards Menards Check Sequence: 43 ACH Enabled: False 72045 DRYWALL & TOGGLE 30.95 12/30/2014 0101- 45000 -61020 72056 POPLAR BOARD, IMPACT BIT 7.97 12/30/2014 0101 - 45000 -61020 73839 PAPER TOWEL, RAKE 47.97 12/30/2014 0101- 43100 -61020 74061 MISC SUPPLIES - PARK DEPT. 60.65 12/30/2014 0101- 45000 -61020 Check Total: 147.54 Vendor: MetSales Metro Sales Incorporated Check Sequence: 44 ACH Enabled: False INV143655 copier 167.03 12/30/2014 2130- 44000 -62200 INV143655 copier 115.83 12/30/2014 0101- 42200 -62200 INVI43655 copier 181.88 12/30/2014 0101- 42300 -62200 INVI48338 RICOH COPIER - LEASE I2 /14 104.00 12/30/2014 0101 - 41930 -62200 Check Total: 568.74 Vendor: Microsof Microsoft Corporation Check Sequence: 45 ACII Enabled: False E07000OLNV 12/14 LICENSES 308.00 12/30/2014 0101 - 41420 -61320 Check Total: 308.00 Vendor: MNFireFi Minnesota Firefighter Check Sequence: 46 ACH Enabled: False 6 Issues 6 issues for all fire fighters 336.00 12/30/2014 0101 -42200 -61325 Check Total: 336.00 Vendor: MNPCA Minnesota Pollution Control Agency Check Sequence: 47 ACH Enabled: False Cont Ed Ccrt # SD- 163617 1. Smith 23.00 12/30/2014 5200- 48200 -61315 Check Total: 23.00 Vendor: Minutema Minuteman Press Check Sequence: 48 ACH Enabled: False 975005 BUSINESS CARDS - (VAL HOLT14US & JAM 183.00 12/30/2014 0101 -41100 -61005 Check Total: 183.00 Vendor: MTIDist MTI Distributing Inc Check Sequence: 49 ACH Enabled: False 990983 -00 #585 - lanyard 34.10 12/30/2014 6100 -48800 -61115 992942 Unit #561, Cover 71.26 12/30/2014 6100 - 48800 -61115 Check Total: 105.36 AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Vendor: MunEmerg Municipal Emergency Services, Inc. Check Sequence: 50 ACH Enabled: False 00533571 500 watt light w / swivel base 275.95 12/30/2014 4212- 49300 -65300 Check Total: 275.95 Vendor: NoStSign North Star Signs & Engraving Check Sequence: 51 ACII Enabled: False 16309 new council chamber name plates 63.00 12/30/2014 0101- 41100 -61005 16335 6x8 Wall Sign 27.24 12/30/2014 6100- 48800 -61005 16335 Name Tags (Val & James) 23.00 12/30/2014 0101 -41100 -61005 Check Total: 113.24 Vendor: NoSuburb North Suburban Rental Center Check Sequence: 52 ACH Enabled: False 114848 siding break for well house 50.71 12/30/2014 5100- 48100 -62200 Check Total: 50.71 Vendor: NoSafety Northern Safety Technology Check Sequence: 53 ACII Enabled: False 37604 strobe 120.62 12/30/2014 6100- 48800 -61115 Check Total: 120.62 Vendor: NoSanSup Northern Sanitary Supply Check Sequence: 54 ACH Enabled: False 172227 45 gal containers 3,561.25 12/30/2014 4180 - 49300 -61020 172337 Lincrs,60 Gal 249.90 12/30/2014 0101 -45000 -62020 Check Total: 3,811.15 Vendor: NoTechno Northern Technologies, Inc Check Sequence: 55 ACH Enabled: False 13594 Nov 14 657.25 12/30/2014 7200 - 00000 -24203 13627 Nov 14 398.75 12/30/2014 7200 - 00000 -24203 Check Total: 1,056.00 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 56 ACH Enabled: False 3253- 496503 3 -wire 10.50 12/3012014 6100- 48800 -61020 3253- 497466 98 & 9 -sheet towel 24.98 12/30/2014 6100 - 48800 -61115 3253- 497787 #4818 - battery 97.25 12/30/2014 6100 - 48800 -61115 3253- 497917 #7- pressure regulator 63.29 12/30/2014 6100 - 48800 -61115 3253 - 498580 #371- 02 sensor 38.91 12/30/2014 6100 -48800 -61115 Check Total: 234.93 Vendor: OffDepot Office Depot Check Sequence: 57 ACH Enabled: False 743885160001 chair 109.18 12/30/2014 6100 -48800 -61105 AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference 743979471001 CC Office Depot Supplies 61.70 12/30/2014 2130- 44000 -61005 743979471001 CC Office Depot Supplies 61.69 12/30/2014 2130 - 44300 -61005 743979619001 CC Office Depot Supplies 3.37 12/30/2014 2130 -44300 -61005 743979619001 CC Office Depot Supplies 3.38 12/30/2014 2130- 44000 -61005 744315668001 calendars Postage Meter Rental / Maintenance 19.99 12/30/2014 0101 - 46000 -61005 744315668001 calendars 23.18 9.09 12/30/2014 0101 - 41600 -61005 7443t5668001 calendars 12/30/2014 19.99 12/30/2014 0101- 41230 -61005 744315668001 calendars 0101 - 46000 -61405 47.63 12/30/2014 0101- 42300 -61005 Check Total: 336.02 Vendor: OxySvcCo Oxygen Service Company Check Sequence: 58 ACH Enabled: False 03286737 cylinders 12.48 12/30/2014 6100- 48800 -61020 07837093 gas for cylinders 145.83 12/30/2014 6100 -48800 -61020 Check Total: 158.31 Vendor: PeerEngi Peer Engineering, Inc. Check Sequence: 59 ACFI Enabled: False 0021420 Petrofund app 450.00 12/30/2014 4501- 49300 -63005 Check Total: 450.00 Vendor: HIthStra Performance Plus, LLC Check Sequence: 60 ACH Enabled: False 3894 1lep B test 95.00 12/30/2014 0101 - 42200 -61020 Check Total: 95.00 Vendor: Pitney3 Pitney Bowes Check Sequence: 61 ACH Enabled: False 4139003 -DC14 Postage Meter Rental / Maintenance 11.59 12/30/2014 0101- 41200 -61405 4139003 -DC14 Postage Meter Rental / Maintenance 10.30 12/30/2014 0101 - 41400 -61405 4139003 -DCI4 Postage Meter Rental / Maintenance 11.59 12/30/2014 0101- 41500 -61405 4139003 -DC14 Postage Meter Rental / Maintenance 11.58 12/30/2014 0101 -41600 -61405 4139003 -DC 14 Postage Meter Rental / Maintenance 15.45 12/30/2014 0101 - 42300 -61405 4139003 -DC14 Postage Meter Rental / Maintenance 5.15 12/30/2014 0101- 45000 -61405 4139003 -DC14 Postage Meter Rental / Maintenance 23.18 12/30/2014 5100- 48100 -61405 4139003 -DC14 Postage Meter Rental / Maintenance 1.0.30 12/30/2014 5200- 48200 -61405 4139003 -DC14 Postage Meter Rental/ Maintenance 5.15 12/30/2014 0101 - 46000 -61405 4139003 -DC14 Postage Meter Rental/ Maintenance 3.86 12/30/2014 0101- 43100 -61405 4139003 -DC14 Postage Meter Rental / Maintenance 1.29 12/30/2014 0101 - 41300 -61405 4139003 -DC14 Postage Meter Rental / Maintenance 1.29 12/30/2014 0101- 41230 -61405 4139003 -DC14 Postage Meter Rental / Maintenance 6.43 12/30/2014 5300- 48300 -61405 4139003 -DC14 Postage Meter Rental / Maintenance 6.44 12/30/2014 2110- 46500 -61405 4139003 -DC14 Postage Meter Rental/ Maintenance 1.29 12/30/2014 0101 - 41420 -61405 4139003 -DC14 Postage Meter Rental/ Maintenance 3.86 12/30/2014 0101 - 42200 -61405 AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 10 Check Total: 128.75 Vendor: Plunkett Plunkett's Pest Control, Inc. Check Sequence: 62 ACH Enabled: False 4565135 pest control 74.74 12/30/2014 2130- 44000 -63010 4565135 pest control -5.00 12/30/2014 2130- 00000 -20301 Check Total: 69.74 Vendor: R &R R &R Specialties of Wisconsin Check Sequence: 63 ACH Enabled: False 0056215 11452 - batteries 555.00 12/30/2014 6100- 48800 -61115 Check Total: 555.00 Vendor: RDOEquip RDO Equipment Check Sequence: 64 ACH Enabled: False P 11268 5509 - battery, misc 193.83 12/30/2014 6100- 48800 -61115 Check Total: 193.83 Vendor: RedpathC Redpath and Company Check Sequence: 65 ACH Enabled: False 150417995 2014Audit Interim work 2,960.00 12/30/2014 0101- 41400 -63005 150417995 2014 Audit Interim work 830.00 12/30/2014 5100 -48100 -63005 150417995 2014 Audit Interim work 830.00 12/30/2014 5200- 48200 -63005 150417995 2014 Audit Interim work 251.00 12/30/2014 5300- 48300 -63005 150417995 2014 Audit Interim work 254.00 12/30/2014 2110- 46500 -63005 150417995 2014 Audit Interim work 110.00 12/30/2014 2220 - 41600 -63005 Check Total: 5,235.00 Vendor: RegalAw Regal Awards & Trophies Check Sequence: 66 ACH Enabled: False plaques 2 plaques w/ logo 104.00 12/30/2014 0101 - 41100 -61005 Check Total: 104.00 Vendor: RICCAR Riccar Check Sequence: 67 ACH Enabled: False 2014 -2471 replaced hot siand cleaned FS 180.00 12/30/2014 5100- 48100 -63105 Check Total: 180.00 Vendor: RoessleK Kyle Roessler Check Sequence: 68 ACH Enabled: False Driveway escrow 2nd driveway escrow release 500.00 12/30/2014 4140- 00000 -24201 Check Total: 500.00 Vendor: RoyalTi Royal Tire Inc Check Sequence: 69 ACII Enabled: False AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 10 Invoice No Description Amount Payment Date Acct Number Reference 301- 113431 #4808 tire labor 28.00 12/30/2014 6100 -48800 -63135 301- 113431 #4808 tires 848.16 12/30/2014 6100 - 48800 -61115 Check Total: 876.16 Vendor: SATELL Satellite Shelters, Inc. Check Sequence: 70 ACH Enabled: False R135I100 Warming house rental 1,010.00 12/30/2014 0101 - 45000 -62200 Check Total: 1,010.00 Vendor: SCHARB Scharber & Sons - Check Sequence: 71 ACH Enabled: False P66353 #09 -589 exhaust pipe 314.25 12/30/2014 6100- 48800 -61115 Check Total: 314.25 Vendor: Short Short,Elliott,Hendrickson, Inc Check Sequence: 72 ACH Enabled: False 291341 Nov 14 494.23 12/30/2014 7200- 00000 -24203 291342 Nov 14 245.55 12/30/2014 7200- 00000 -24214 Check Total: 739.78 Vendor: SnapOn Snap -On Industrial Check Sequence: 73 ACII Enabled: False 24298691 pry bar set 234.38 12/30/2014 6100- 48800 -61205 24303047 swivel connector 111.24 12/30/2014 6100- 48800 -61205 24346715 swivel connector 56.91 12/30/2014 6100- 48800 -61205 Check Total: 402.53 Vendor: StarTri2 Star Tribune Check Sequence: 74 ACH Enabled: False 10962115 01/15 -!Pad Subscription 16.96 12/30/2014 0101 -41200 -61325 Check Total: 16.96 Vendor: SuburbLa Suburban Lawn Center Check Sequence: 75 ACH Enabled: False P28703 MS250 chainsaw 311.02 12/30/2014 6100- 48800 -61205 P28703 chainsaw oil 33.98 12/30/2014 6100- 48800 -61020 P28703 chains 66.20 12/30/2014 6100- 48800 -61115 P28703 MS250 chainsaw 311.01 12/30/2014 0101- 41600 -61205 P28710 12" chain 15.51 12/30/2014 6100- 48800 -61115 Check Total: 73772 Vendor: SupSolut Supply Solutions LLC Check Sequence: 76 ACH Enabled: False 4294 towels,tp 151.22 12/30/2014 0101 - 41930 -61025 4515 towels 112.80 12/30/2014 0101 - 41930 -61025 AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 11 y Invoice No Description Amount Payment Date Acct Number Reference 4531 towels 88.39 12/30/2014 0101 - 41910 -61025 Check Total: 352.41 Vendor: SutherEr Erick Sutherland Check Sequence: 77 ACH Enabled: False 2014 Day Care Flex Aect 501.10 12/30/2014 0101 - 00000 -21211 Check Total: 501.10 Vendor: TahoSpl Taho Sportswear, Inc. Check Sequence: 78 ACH Enabled: False 14TF2270 indoor soccer shirts 1,108.80 12/30/2014 2130- 44400 -61055 Check Total: 1,108.80 Vendor: Timesave Timesaver Check Sequence: 79 ACA Enabled: False M20965 11/25,12/02 564.90 12/30/2014 0101- 41100 -63005 M20965 12/10 131.00 12/30/2014 0101 - 41500 -63005 Check Total: 695.90 Vendor: YellDogU Yellow Dog Upholstery Check Sequence: 80 ACII Enabled: False 4148 #577 -seat repair 175.00 12/30/2014 6100 -48800 -61115 Check Total: 175.00 Vendor: YMCAAnc YMCA of Metro Mpls - Andover Check Sequence: 81 ACH Enabled: False Tot Time Admissions /Punch Cards (9/14 - 12/14) Tot Time 577.00 12/30/2014 2130- 44400 -55525 Youth Ctr Youth Ctr - Apr, May, Sep 8,733.00 12/30/2014 0101- 49100 -63900 Check Total: 9,310.00 Vendor: ZEP ZEP Sales S Service Check Sequence: 82 ACH Enabled: False 9001344711 Double play and Acclaim 178.07 12/30/2014 0101 - 41930 -61105 Check Total: 178.07 Total for Check Run: 83,226.38 Total of Number of Checks: 82 AP- Computer Check Proof List by Vendor (12/31/2014 - 11:41 AM) Page 12 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 12/31/2014 - 12:48PM Batch: 00402.01.2015 Invoice No Description ,4 Y Amount Payment Date Acct Number Vendor: NVellsHSA Wells Fargo HSA Check Sequence: 1 2015 Employer HSA Contribution 1,710.00 01/02 /2015 6100 - 48800 -60310 2015 Employer HSA Contribution 2,601.00 01/02 /2015 0101- 41200 -60310 2015 Employer HSA Contribution 326.00 01/02/2015 6200 - 48900 -60310 2015 Employer HSA Contribution 5,214.00 01/02/2015 0101 -43200 -60310 2015 Employer HSA Contribution 2,724.00 01/02/2015 0101 -41300 -60310 2015 Employer HSA Contribution 163.00 01/02/2015 0101- 42400 -60310 2015 Employer HSA Contribution 5,752:00 01/02/2015 5300- 48300 -60310 2015 Employer HSA Contribution 325.00 01/02 /2015 0101 -41310 -60310 2015 Employer HSA Contribution 1,616.00 01/02/2015 0101 - 41420 -60310 2015 Employer HSA Contribution 2,542.00 01/02/2015 0101 - 43300 -60310 2015 Employer LISA Contribution 5,165.00 01/02/2015 0101 - 41400 -60310 2015 Employer HSA Contribution 413.00 01/02/2015 2250 -41600 -60310 2015 Employer IISAConlribulion 19,144.00 01/02/2015 0101 -45000 -60310 2015 Employer HSA Contribution 11,178.00 01/02/2015 0101- 41500 -60310 2015 Employer IISA Contribution 1,139.00 01/02/2015 2110- 46500 -60310 2015 Employer IISA Contribution 346.00 01/02/2015 0101 - 46000 -60310 2015 Employer HSA Contribution 10,434.00 01/02/2015 0101 -41600 -60310 2015 Employer HSA Contribution 8,262.00 01/02 /2015 5100 -48100 -60310 2015 Employer HSA Contribution 520.00 01/02/2015 0101 - 41975 -60310 2015 Employer HSA Contribution 8,351.00 01/02/2015 2130 - 44000 -60310 2015 Employer HSA Contribution 7,833.00 01/02/2015 5200- 48200 -60310 2015 Employer HSA Contribution 195.00 01/02/2015 0101 -41985 -60310 2015 Employer HSA Contribution 250.00 01/02/2015 2220 -41600 -60310 2015 Employer HSA Contribution 3,575.00 01/02/2015 0101 -42200 -60310 2015 Employer HSA Contribution 106.00 01/02 /2015 0101 - 41230 -60310 2015 Employer HSA Contribution 7,135.00 01/02/2015 0101 - 42300 -60310 2015 Employer HSA Contribution 10,231.00 01/02/2015 0101- 43100 -60310 Check Total: 117,250.00 C 1 T Y O F iV�OVER� Reference ACH Enabled: False AP- Computer Check Proof List by Vendor (12/31/2014 - 12:48 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Ran: 117,250.00 Total of Number of Checks: AP- Computer Check Proof List by Vendor (12/31/2014 - 12:48 PM) Page 2 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 12/31/2014 - 12:57PM Batch: 00406.01.2015 Invoice No Description Amount Payment Date Acct Number CI ITV rofE,. 7� CNDOY IR Reference Vendor: Al(data Alldata Check Sequence: 1 ACH Enabled: False A241970 2015 Data Subscription 1,500.00 01/06/2015 6100 -48800 -62305 Check Total: 1,500.00 Vendor: AnkCo01 Anoka Co Treasurer Check Sequence: 2 ACH Enabled: False B141208W 2015 broadband 3,600.00 01/06/2015 0101 - 41920 -62030 Check Total: 3,600.00 Vendor: AnkSrPrt Anoka Senior Party Check Sequence: 3 ACH Enabled: False 2015 Sr Party 2015 Anoka Sr Party 166.00 01/06 /2015 2320- 41400 -63005 Check Total: 166.00 Vendor: Colonial Colonial Life & Accident Check Sequence: 4 ACH Enabled: False 7156706 - 0101467 Jan 15 DW 9.60 01/06/2015 7100- 00000 -21218 7156706- 0101467 Jan 15 219.01 01/06/2015 0101- 00000 -21210 Check Total: 228.61 Vendor: CompMine Compass Minerals America Check Sequence: 5 ACH Enabled: False 71264702 Bulk Salt for Streets 21,371.66 12/31/2014 0101 - 43200 -61125 Check Total: 21,371.66 Vendor: EmbedSys Embedded Systems, Inc. Check Sequence: 6 ACH Enabled: False 33620 2015 1 st half Siren maintenance 3,162.96 01/06/2015 0101 - 42400 -62300 Check Total: 3,162.96 Vendor: HAMLIN Hamline University Check Sequence: 7 ACH Enabled: False 2015 watershed 2015 Watershed Partners 700.00 01/06 /2015 5300- 48300 -61320 AP- Computer Check Proof List by Vendor (12/31/2014 - 12:57 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Check Total: /uo.UU Vendor: I-I1thPDen Health Partners Dental Check Sequence: 8 ACH Enabled: False 54630414 Jan 15 Dental 3,661.91 01/06/2015 0101- 00000 -21208 54630414 Jan 15 Dental 276.48 01/06 /2015 7100- 00000 -21218 - Check Total: 3,938.39 Vendor: LMNCIT League of Minnesota Cities Check Sequence: 9 ACH Enabled: False 28707 2015 Volunteer accident plan 1,233.00 01/06/2015 6200- 48900 -62100 Check Total: 1,233.00 Vendor: LegShiel Legal Shield Check Sequence: 10 ACII Enabled: False Jan 15 0031833 Jan 15 134.55 01/06/2015 0101- 00000 -21219 Check Total: 134.55 Vendor: MctCounE Metropolitan Council Environmental Services Check Sequence: 11 ACH Enabled: False 0001039156 Jan 15 83,757.25 01/06 /2015 5200- 48200 -63230 Check Total: 83,757.25 Vendor: MNIAAI Minnesota Chapter IAAI Check Sequence: 12 ACII Enabled: False R. Bartholomew 2015 Membership 12enewal R. Bartholomew 25.00 01/06/2015 0101- 42200 -61320 Check Total: 25.00 Vendor: MNIAMA Minnesota Ice Arena Manager's Assoc. Check Sequence: 13 ACH Enabled: False 2809 2015 Annual Mem Fee 150.00 01/06/2015 2130 - 44300 -61320 Check Total: 150.00 Vendor: MNParkRe Minnesota Park & Recreation Association Check Sequence: 14 ACH Enabled: False T. Haas Memb 2015 membership T. Haas 299.00 01/06/2015 0101 - 41600 -61320 Check Total: 299.00 Vendor: MPELRA MPELRA Check Sequence: 15 ACH Enabled: False 02106115 Conf D. Makinen 02/06/15 Conf 75.00 01/06/2015 0101 - 41230 -61315 Check Total: 75.00 Vendor: MuniciPa Munici -Pals Check Sequence: 16 ACH Enabled: False AP- Computer Check Proof List by Vendor (12/31/2014 - 12:57 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 2015 dues 2015 Membership Dues 25.00 01/06/2015 0101- 41230 -61320 Check Total: 25.00 Vendor: NCPERS NCPERS Group Life Ins.- Mi Check Sequence: 17 ACH Enabled: False 3120115 Jan 15 144.00 01/06 /2015 0101- 00000 -21205 3120115 Jan 15 16.00 01/06/2015 7100- 00000 -21218 Check Total: 160.00 Vendor: NMMA North Metro Mayors Association Check Sequence: 18 ACH Enabled: False 233 2015 Membership dues 13,678.00 01/06/2015 0101 -41100 -61320 Check Total: 13,678.00 Vendor: NPELRA NPCLRA Check Sequence: 19 ACH Enabled: False Makinen28190 2015 Membership dues 200.00 01/06 /2015 0101 - 41230 -61320 Check Total: 200.00 Vendor: Postmast Postmaster Check Sequence: 20 ACI I Enabled: False Newletter Posta Jan/Feb, Mar /Apr 2015 newsletter postage 3,300.00 01/06/2015 0101 -41210 -61405 Check Total: 3,300.00 Vendor: Springbr Springbrook Software Inc. Check Sequence: 21 ACH Enabled: False INV29637 2015 Springbrook Annual Maint 18,582.92 01/06/2015 0101 - 41400 -62305 INV29637 2015 Springbrook Annual Maint 3,645.00 01/06 /2015 0101 - 41230 -62305 Check Total: 22,227.92 Total for Check Run: 159,932.34 Total of Number of Checks: 21 AP- Computer Check Proof List by Vendor (12/31/2014 - 12:57 PM) Page 3 Siam NDOVEt,R#T 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT DATE: Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of P 'c Works /City Engineer— Jason J. Law, Assistant City Accept Feasibility Report /Order Public Hearing/15- 02/2015 Street Overlays - Engineering January 6, 2015 INTRODUCTION The City Council is requested to accept the feasibility report and order the public hearing for Project 15 -02, 2015 Street Overlays. DISCUSSION The City of Andover is implementing a street overlay program. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. This program, in conjunction with crack sealing, pot hole patching, and seal coating is intended to extend the life cycle of the community's roadway infrastructure. This program will take the place of the street reconstruction project approximately every four years, or as identified in the Capital Improvement Plan. A Street Overlay project is identified in the 2015 -2019 CIP. The streets in the Creek View Crossing, Old Colony Estates, and Weybridge I't -3`d Additions have been identified by City staff as ideal candidates for an overlay. A Location Map is attached. An informational meeting was held with the residents in these neighborhoods on December 2nd, 2014. Staff discussed the project, received comments, and provided residents with preliminary information, including estimated costs. Only one resident from 290 properties invited attended the meeting. Attached is the sign -in sheet from the meeting. BUDGET IMPACT The project would be funded from the City's Road & Bridge Fund, with 25% of the total project costs assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. The estimated assessment is $600 per lot. If Bid Alternate 1 is awarded for additional curb and gutter patching, the estimated assessment is $620 per lot. ACTION REQUIRED The City Council is requested to accept the feasibility report and order the public hearing for Project 15 -02, 2015 Street Overlays. pectfuI submitted, son J. Law Attachments: Resolution, Location Map Feasibility Report, Neighborhood Meeting Sign -in sheet CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. -15 MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENT FOR 2015 STREET OVERLAYS PROJECT NO. 15 -02. WHEREAS, pursuant to Resolution No. , adopted the 16TH day of December , 2014 a Feasibility Report has been prepared by the City Engineer for the improvements: and WHEREAS, such report was received by the City Council on the 6TH day of January , 2015; and WHEREAS, such reports declared the proposed assessments to be feasible for an estimated total project cost of $ 689,790.00 (Base Bid) or $722,060.00 (Base Bid and Alternate Bid 1) NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Reports for Project No. 15 -02 for the improvements. 2. The Council will consider the improvements in accordance with the reports and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 689.790.00 (Base Bid) or $722.060.00 (Base Bid and Alternate Bid 1) 3. A public hearing shall be held on such proposed improvement on the 3`d day of February , 2015 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of January , 2015 , with Councilmembers in favor of the resolution, and Councilmembers voting voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk . Ac 1 11' Y 0 INDOLWOF 2015 Overlays Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved s EXHIBIT 1 Printed 12/12/2014 January 2015 Feasibility Report 2015 Street Overlays: Creek View Crossing, Old Colony Estates, Weybridge 1St -3rd Additions City Project No. 15 -02 Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 V C I T Y 0 F * 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV January 6, 2015 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 2015 Street Overlays - City Project 15 -02 Feasibility Report Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed costs and estimated assessments for the 2015 Street Overlay Project. The neighborhoods included in this project are Creek View Crossing, Old Colony Estates and Weybridge ls` -P Additions. The streets in this area have been identified by City staff as an ideal candidate for an overlay, and funding for this project is included in the City's 2015 -2019 Capital Improvement Plan. A neighborhood informational meeting was held on December 2, 2014 to discuss the project, answer questions, and receive comments from the residents impacted by this project. One resident out of 291 invited properties was in attendance. The proposed improvements will include milling approximately one inch of existing bituminous for a width of 7' adjacent to the curb line and paving a new 1.5" surface over the entire roadway. A few short stretches of concrete curb and gutter that has settled in these neighborhoods will be replaced. Patching of existing concrete curb and gutter joints that are deteriorating will be a bid alternate. A decision would be made once bids are received whether to award the alternate based upon cost / benefit. The total estimated cost of the proposed improvements, not including additional patching of the concrete joints is $698,790. This estimated cost includes construction costs, contingencies, and indirect costs. The project would be funded through special assessments and the City's Road and Bridge Fund. Twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $174,700. The estimated assessment rate is $600 / unit. The remaining seventy -five percent (75 %) of the total project costs would be funded through the City's Road and Bridge Fund. The City costs are estimated at $524,090. Bid Alternate 1 is estimated to increase the assessment amount by an additional $20 per lot. This would also add approximately $17,450 in additional City costs to the project. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, C' _ f Andover Engineering Department David D. Berkowitz, P.E. Director of Public Works /City Engineer FEASIBILITY REPORT 2015 STREET OVERLAYS CREEK VIEW CROSSING, OLD COLONY ESTATES, WEYBRIDGE 1st _ 3 r ADDITIONS (CITY PROJECT NO. 15-02) CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. David D. Berkowitz, P.E. Date/ License No. 26757 2015 STREET OVERLAYS CREEK VIEW CROSSING, OLD COLONY ESTATES, WEYBRIDGE 1st _ 3rd ADDITIONS (CITY PROJECT NO. 15-02) TABLE OF CONTENTS Overview Paize No. 1.0 INTRODUCTION 1 2.0 EXISTING CONTIDIONS 1 3.0 PROPOSED IMPROVEMENTS 2 4.0 RIGHT -OF -WAY / EASEMENT 3 5.0 PERMITS 3 6.0 ESTIMATED PROJECT COSTS 3 7.0 FUNDING / ASSESSMENTS 3 8.0 PROPOSED PROJECT SCHEDULE 4 9.0 CONCLUSIONS & RECOMMENDATIONS 4 APPENDIX Exhibit l: Project Location Map Exhibit 2: Preliminary Cost Estimate Exhibit 3: Preliminary Assessment Worksheet Exhibit 4: Proposed List of Assessed Properties 2015 STREET OVERLAYS CREEK VIEW CROSSING, OLD COLONY ESTATES, WEYBRIDGE 1s'- 3rd ADDITIONS (CITY PROJECT NO. 15 -02) 1.0 INTRODUCTION The City of Andover is implementing a street overlay program. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. This program, in conjunction with crack sealing, pot hole patching, and seal coating is intended to extend the life cycle of the community's roadway infrastructure. This program will take the place of the street reconstruction project approximately every four years, or as identified in the Capital Improvement Plan. City staff inspects each segment of roadway within the City every one to two years to help determine which roadways and developments are in the most need of rehabilitation and also which streets are the best candidates for an overlay. A pavement management program utilizing these inspection records is maintained by the Engineering department. This program provides an analytical tool which, along with additional site inspections, review of maintenance records, and input from Public Works staff, allows us to determine the best schedule for overlays and/or reconstruction to maximize the program benefits and reduce the amount of annual maintenance needed by our Public Works crews. When a roadway is designed, it is assumed that a structural overlay is constructed when the streets reach approximately twenty years of age. Ideal candidates for overlays are roadways that are approximately 20 years old and are not showing major structural defects, such as alligator or fatigue cracking. Once these distresses begin to show up overlays are not a viable maintenance option, with a full reconstruct the only feasible option. It is anticipated that an overlay will extend the life of the roadways at least 15+ years before a full reconstruct would even be considered. The streets in the Creek View Crossing, Old Colony Estates, and Weybridge 1st -P Addition have been identified as ideal candidates for an overlay. A Project Location Map is attached in the Appendix as Exhibit 1. The overlay would be funded through special assessments to the benefiting properties and through the Road and Bridge Fund in accordance with the City's Roadway Reconstruction Assessment Policy. 2.0 EXISTING CONDITIONS. The streets in the identified areas were paved in the following years: • Old Colony Estates — 1988 • Creek View Crossing / Weybridge lst Addition —1991 • Weybridge 2 "d Addition —1992 • Weybridge 3`d Addition - 1993 When overlayed, they will range in age from 22 to 27 years. There are transverse and longitudinal cracks throughout these developments, which is common in all roadways that are at least several years old. These types of distresses are typically an effect of the weather / atmosphere. There is no indication of any fatigue or alligator cracking in these developments, making these roadways ideal candidates for an overlay. Once fatigue cracking is evident the only remedy is to remove the pavement, replace or recondition the underlying base material, and repave a new surface. Concrete curb and gutter and storm sewer was constructed in these developments to handle storm water runoff. The existing pavement section consists of 2" of bituminous over 4" of class 5 aggregate base. Approximately ten to twenty percent of the existing concrete curb and gutter joints in these areas are exhibiting signs of deterioration referred to as "joint rot ", which is where the concrete expansion/ contraction joint has deteriorated away. This joint rot is varies in width from one to four inches wide and one inch deep in the affected joints. 3.0 PROPOSED IMPROVEMENTS The proposed improvements for this project will consist of milling approximately one inch of existing bituminous adjacent to the existing concrete curb and gutter. This milling will extend out approximately 7' from the curb line, at which point the milling depth will be 0 ", or match the existing roadway surface. An overlay will be paved over the entire roadway. Immediately adjacent to the curb the overly will be approximately 1.25" thick, and vary up to 1.5" thick over the majority of the roadway. This process will result in a lip of approximately 0.25" above the concrete curb and gutter edge. The reason that the milling is not proposed to go deeper adjacent to the curb is so a minimum of 1" of exiting bituminous is left in place adjacent to the curb and gutter. Several areas where concrete curb and gutter has settled or is damaged and is holding back storm water runoff will be replaced under this project. This includes areas adjacent to storm sewer structures that will require replacement of the existing concrete adjusting rings. The curb and gutter areas with "joint rot" will be cleaned and patched, assuming Bid Alternate 1 is awarded. This would provide a temporary solution, which would prolong the life of the curb and gutter hopefully until the neighborhoods are ready for a full reconstruction. The base bid for this project assumes that only areas with settled or damaged curb and gutter will be removed and replaced. A Bid Alternate for patching the deteriorated curb and gutter joints is proposed. If the Bid Alternate is awarded, it's very likely that these joints will need to be replaced in the future when the roadways are reconstructed. Removal and replacement of the joints would be considerably more expensive than patching the joints and would cause additional impacts to existing yards and require a longer construction timeframe for the project. For these reasons, removal and replacement of the joints was not considered a feasible option for this project. 4 4.0 RIGHT -OF WAY / EASEMENT All work will take place within the existing right of way and drainage and utility easements. 5.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. A permit will not be required from the Coon Creek Watershed District based upon the scope of the work. A permit will likely be required from the Anoka County Highway Department for work within their right of way where Bluebird Street, Xeon Street, and Vale Street intersect with Andover Boulevard, which is a County road. 6.0 ESTIMATED PROJECT COSTS The total estimated project costs for the base bid are $698,790. This estimated cost includes construction costs, contingencies (10 %), and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. The total estimated costs for Bid Alternate 1 (patch deteriorated concrete joints) are $23,270. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 2. 7.0 FUNDING / ASSESSMENTS The project is proposed to be funded through a combination of special assessments and City funds. In accordance with the City's Assessment Manual, twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties or specifically those properties fronting along or addressed along the roadways being overlayed. The remaining seventy -five percent (75 %) of the costs associated with the project will be funded through the City's Road and Bridge Fund. The Andover Assessment Manual lists four methods for assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to assess each property for their individual benefit, consistent with other recent reconstruction projects. To calculate the rate per unit, twenty -five percent (25 %) of the total project costs would be divided by the number of occupied or potentially buildable parcels within the developments. There are a total of 291 units that are proposed to be assessed with this project (290 homes plus Creek View Crossing Park). The following tables summarize the estimated costs and assessments for the base bid and the two bid alternates being proposed: 3 *Patch Deteriorated Concrete Joints A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 3 and 4. 8.0 PROPOSED PROJECT SCHEDULE For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. If the project is initiated by the City Council, the project schedule would be as follows: City Council orders feasibility report 12/16/14 City Council receives feasibility report / Orders Public Hearing 1/6/15 Hold Public Hearing / Authorize plans and specs 2/3/15 City Council approves plans and specifications and authorizes 2/17/15 Advertisement for Bids Advertise in the Anoka Union and Quest CDN 2/20/15 - 3/6/15 Receive bids 3/17/15 City Council awards contract 4/7/15 Contractor begins construction 5111115 Project Substantially Complete 7/17/15 Project Final Completion 7/31/15 9.0 CONCLUSIONS & RECOMMENDATIONS 9.1 Conclusions As a result of this study, we conclude that: El Base Bid Base Bid + Alt 1 Estimated Total Costs: $698,790 $722,060 Estimated Assessable Costs: $174,700 $180,520 Estimated City Costs: $524,090 $5413540 Estimated Assessment / Unit: $600 / unit $620 / unit *Patch Deteriorated Concrete Joints A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 3 and 4. 8.0 PROPOSED PROJECT SCHEDULE For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. If the project is initiated by the City Council, the project schedule would be as follows: City Council orders feasibility report 12/16/14 City Council receives feasibility report / Orders Public Hearing 1/6/15 Hold Public Hearing / Authorize plans and specs 2/3/15 City Council approves plans and specifications and authorizes 2/17/15 Advertisement for Bids Advertise in the Anoka Union and Quest CDN 2/20/15 - 3/6/15 Receive bids 3/17/15 City Council awards contract 4/7/15 Contractor begins construction 5111115 Project Substantially Complete 7/17/15 Project Final Completion 7/31/15 9.0 CONCLUSIONS & RECOMMENDATIONS 9.1 Conclusions As a result of this study, we conclude that: El 1. The streets in this area are an ideal candidate for an overlay and an overlay project is identified in the City's 2015 — 2019 Capital Improvement Plan. 2. The total estimated cost for the proposed improvements is $698,790 (base bid). These estimated costs include construction costs, contingencies and indirect costs. 3. The total estimated costs for the Base Bid + Bid Alternate 1 (patch curb and gutter joints) are $722,060. 4. The estimated assessment per unit is $600 (Base Bid only). A decision will need to be made at the time of bid award if the alternate is awarded. 5. If Bid Alternate 1 is awarded, the total estimated assessment per unit is $620. 6. The project is necessary, cost - effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 9.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. 5 APPENDIX Exhibit l: Project Location Map Exhibit 2: Preliminary Cost Estimate Exhibit 3: Preliminary Assessment Worksheet Exhibit 4: Proposed List of Assessed Properties He Exhibit l: Project Location Map C I '1' 1 () f 2015 Overlays Las 1142 1450 14523 1334 13221310 14310 145M L457 lu4 o 145" 3 14533 14544 n 14528 T o 149tH 14309 LiY3 L"63 14464 1331 1317 1.305 14321 4'e at 14530 14x1 14521 y tas k 14300 1434 14522 14529 L453 ,., , ., LAO 1430 r 2 1049 1411 14334 1354 1131 1119 1104 1430 143) K LM 1321 1330 1314 1294 12/2 1770 14354 2 1435 34334 14517 1423 1342 rt - 144TH AVE 1413 1422 1137 Las 1142 14411 L457 lu4 140 '� 1133 1111 lls 110 103 i 149tH 14309 LiY3 L"63 14464 x 4'e 175TH IN 14300 1434 34 1429 lido 1452 L453 122142 14372 143 1411 14334 1437 1131 1119 1104 1430 143) N LM 1321 14354 2 1435 _ 1714 l4a 1423 1411 rt - 144TH AVE 1413 1422 14339 U 143 List 14307 1404 1401 1409 14,401 143]4 LAM 14382 14311 WL7t+RIL,r,. 1403 v� 14311 1431 n 1434 '°4 Ilsi 14301 14M 14368 21311 L347 W 43RDAVE t4 __ -, WO 1235 W61 14302 ¢ 143n 14311 � 1A330 143E 14351 11 22 V 14201 Lis 14 D LN 1211 is 43RD 14922 14370 W 1437 L4312 J j 1411■ :n 14319 14339 rA S 1- 14276 0 11 333 14342 LAW L'V 14333 11330 3 1430 142) uac 14EI 16333 L63s ti 1230 1434L 14335 1424 u, 1429 W p 14321 N 14321 Inc 14341 11340 14347 14276 143)) 14303 14297 19310 2 Wa 1025• .: u20! "334 Wu 1433' 11259 15227 14224 329 1422L 14294 6 14112 luv 143u 14770 102 14231 y, 14200 Wit 1117 103 11x31 143K -+ 14263 14270 > 1458 1 14221 112 N 3RD AVE unc 1377 1424 " 1424 C:f Er, Wr:,, g:. +�]rT.. uM 117211101148 l353 14"1 14? 14237 14sc 14271 lls 1112 14a0 3 L4204 14 VO t 1523 N "100 ut 9`33 C 1'222 ,y 1y ?N' 1331 t2W A' 1143 LL50 14370 1147 W 1 N 1 Lam d2 Lin lls 1431 ° 1340 1311 3 L234 14M L ls3 W J 6 1222 ls7 4 ?ND 741St( it IL tiD W:Y 1212 , LN i. ° L316 4yf 1201231 110 1164 1152 1337 LILA 1237 1128 110 1' 4414321422 300 130 L30 1222 •f al 103 N 1292 '66'F it" L W 13K 1333 1270 117 1143 1321 13x1342 lug = F�iM '" 12361226 � ..LOS 14 ?'VD V 4VE 11 1213 1415)1 W 2 1330 135 H Jul � lIK 114 l4 1311 3423) } 113311201101 10' 1306 14 1a4 "3 1111 1157 13)0 1258 1145 1121110 L097 14 1249 1334 141 SI LN 14 1232 1110 11122 1170 1221 lm] 1131 1142 ilE li 141 1414 104 145 lot: 42 1431 A O 1432 t e,` 147 13891113]1 IFi59, 1422 130 ..... 025 140TH 4,, ... 12/9 1412 15 1436 1390 13" 1333 In 1300 117g 1310 12333 Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved Printed 12/12/2014 BLVD s 14316 14304 14292 142" L426S 14236 14274 14232 14220 90] loot 1 III. NFO ISM My Exhibit 2: Preliminary Cost Estimate 2015 Street Overlays (C.P. 15 -02) Old Colony Estates, Weybridge 1st - 3rd Additions, Creek View Crossing Feasibility Cost Estimate �-L'W :I3aA BID ALTERNATE 1 «NOSES€ 1 I31PUJO p � UNIT =" Each ST. QUAN. 600 $25,000.00 $25,000.00 Mobilization LS 1 2 Traffic Control LS 1 $2,500.00 $2,500.00 3 3 Remove & Replace Concrete Curb and Gutter LF 525 $28.00 $14,700.00 8 4 Remove Bituminous Pavement SY 210 $6.00 $1,260.00 6 5 Adjust Manhole (Casting Adjustment Each 51 $280.00 $14,280.00 6 lAdiust Manhole (Replace Rings) Each 10 $500.001 $5.000.00 7 Salvage & Install Catch Basin Casting (Replace Rings) Each 35 $550.001 $19,250.00 8 Adjust Gate Valve Box Each 43 $250.001 $10,750.00 9 Replace Gate Valve Box Each 10 $400.001 $4,000.00 2 10 Mill Bituminous Surface 0" - 1.25" SY 26,200 $1.50 $39,300.00 11 Bituminous Material for Tack Coat Gal 2,700 $3.00 $8,100.00 12 Type SP 9.5 Wearing Course Mix (2,13) TN 5,490 $71.00 $389,790.00 7 13 Tvpe SP 9.5 Bituminous Patch (2,B) TN 30 $125.00 $3,750.00 4 14 Storm Drain inlet Protection Each 12 $125.00 $1,500.00 t 15 Restoration SY 180 $7.50 $1,350.00 Contingency 10% $54,100.00 Estimated Construction Cost $594,700.00 BID ALTERNATE 1 «NOSES€ TEM 'NO. DESCRIP�TLt2N: __._ „> _ Concrete Curb & Gutter Joint Repair p � UNIT =" Each ST. QUAN. 600 _ NI PRIGS $30.00 AMOUN7$'- $18,000.00 5 100 Contingency 10% $1,800.00 Estimated Construction Cost $19,800.00 Notes: 1. Includes 4" Topsoil, Seed (260 CT @ 100 Ibs /acre) and Fertilizer 20 -10 -10 @ 400 Ibs /acre. 2. Surface shall be milled such that surface is 1.25" below lip of curb and flush with pavement 7' from edge of curb. 3. Sawcut of concrete (full depth) incidental. Curb type surmountable or B618 (radii only). Sections range in width from 1.5' to 20'. 4. To be used only as directed by the engineer in the field. Shall include a sump basket with high flow overflow. 5. Clean joint and patch with 31J18 compound. Average joint 3" wide x 1" deep. Item for all joints, regardless of actual depth /width. 6. Wire brush and clean surface of existing frame prior to glueing on casting adjustment. 7. For patcing adjacent to curb replacement, manhole adjustments , gate valve box replacements, driveways. 8. Sawcut of pavement (full depth) incidental to this item. For curb and gutter replacement and manhole /gate valve adjustments. Preliminary Cost Estimate Exhibit 2 Exhibit 3: Preliminary Assessment Worksheet Project Name: Feasibility Report Const. Est. Contract Award Actual Construction Cost Estimated Expenses (Base Bid PRELIMINARY ANDOVER ASSESSMENT WORKSHEET 2015 Street Overlays Project No.: 15 -02 Old Colony Estates, Creek View Crossing, Weybridge 1st - 3rd Additions Date: 1/6/15 Amount: $ 594,700.00 (Base Bid) Date: Amount: $ - Amount: $ Engineering (Includes Design, Surveying, Inspection, etc.): $ 65,400.00 Consulting Costs $ - Aerial Mapping (1% of street) $ Drainage Plan (0.3% of streettstorm) $ - Administration (3 %) $ 17,840.00 Assessing (1 %) $ 5,950.00 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ - Advertising $ 750.00 Permit and Review Fees $ - Street Signs (Materials and Labor) $ - Material Testing $ 3,500.00 Construction Interest $ 5,000.00 City Costs $ 5,650.00 Total Estimated Expenses $ 104,090.00 Expenses Multiplier 17.50294% Total Estimated Project Cost (Base Bid) Amount: $ 698,790.00 Estimated Construction Costs (Base Bid) Estimated Indirect Costs (Base Bid) Estimated Total Project Costs (Base Bid) $ 594,700.00 $ 104,090.00 $ 698,790.00 Assessable Costs (25 %) (Base Bid) $ 174,700.00 City Costs (75 %) (Base Bid) $ 524,090.00 Road & Bridge Fund Feasibility Assessment Rate Per Unit (Base Bid) $ 174,700.00 1291 Units= $ 600.00 COSTS INCLUDING ALTERNATE BIDS Base Bid + Bid Alternate 1 (Patch Deteriorated Concrete Joints Estimated Construction Costs (Base Bid + Alt. Bid 1) $ 614,500.00 Estimated Indirect Costs (Base Bid +Alt. Bid 1) $ 107,560.00 Estimated Total Project Costs (Base Bid + Alt. Bid 1) $ 722,060.00 $ 23,270.00 Estimated Assessable Costs (25 %) (Base Bid + Alt. Bid 1) $ 180,520.00 Estimated City Costs (75 %) (Base Bid +Alt. Bid 1) $ 541,540.00 Road & Bridge Fund Feasibility Assessment Rate Per Unit (Base Bid + Alt. Bid 1) $ 180,520.00 /291 Units= $ 620.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Assessment Worksheet Exhibit 3 Exhibit 4: Proposed List of Assessed Properties Exhibit 4: Proposed List of Assessed Properties 2015 Street Overlays (C.P. 15 -02) Preliminary Assessment Roll -City of Andover I IM /I e PIUN Owner Owner Address City State Zip Code Property Address Units Estimated Assessment Actaal Assessment 263224710003 26322431 UM4 263224310005 263224310006 263224110007 26322431008 26322431009 UMANZOROMAR SCHMIDTJOE BREKKE EVIND JUDY K MURDOK DOREEN IUDYK MURDOCK DOREENE MCCULLUM TIMOTHY S & PAMELA E RUTZ JAMES GIBSON HRIST L DOEGECNDAJ PHER &TAMMY MAGO LINDA JENTGES DANIEL &TONIA ALSTADT GREGORYI ALSTADN GOR BODOVINITZ JEFFREY D &KAKI CHUMLEY RANDELL E & CINDY L WATSON CHRISTOPHER &KATE HOWARD TIMOTHY R & MELISSA M CHOLAN TUBMAN MA RK &CAROLYN APMAN ELIZABETH & CURTIS JASON WOVCHA TERESE LAING THOMAS LAMGTHOMAS &MILLER STEPHANIE SETTAMBRINO DEBRA MINCKERLIAMR BRINCKERHOFF WILLIAM &NIZIOL AMY LYNN ODELL BRIAN L& RRTT JAB HORSTALAN &DANIEL &DAVID HORST LAN &GARRET &]AVID KHAMBOUNMY VANPHENG &S CABLE JOE& SCHROEDER EMILY JILEK AMY SCHULTE (CHAR & MARY B SCHULTE RICHARD W &SUSAN VARHOLDT RICKI L & DAWN M SMITH IR GERALD DATTLYN RA14KOLA RICHARD J & JOAN M BALDWIN MATTHEW FOSTERLOUC &JULIEM OLSON PETERTISL &LISAM OLSON PETER J &JANET UIST DEREK &CYNTHIA HAWKINSON ERIC FARNGALO DARIUS &KOU SANFORD DONALD &KATHRYN HANSON S L & AYDT S W BEBERG THOMAS D & BETH A ORLIOGLO TATIANA & VENIAMIN MILLER ADAM &NATALIE KLICK JOHN &SHERRY PRIEBE DARCIE BERDAHL JAMES JOHNSON ANGELA &RAMON TURN UIST ERIC l & TAMMY M FAULALMOYNE JOHNSON. NATHAN PROPP LEMOYNED &SHARENK OSIPENKO PAULA KRAKER JEFFERY M &KAROLYNJ HOLCOMB DAVID H & KATHLEEN A SCHMEICHEL NICHO &WYANDT SHAWN KKURSCHNER JESSICA &ADAM GIANCOLA NANCY MAE ROEHRL BRYAN D &MARIAE SMITH KATIE &NATHAN RUDESILL LAWRENCE MIRE KAREN FUERST RALPHA &]ANICEE DARRICK DAVIDA COPELAND DAVIDE KADAMANI MOHAMADI &AMINAK LEWNAU LISA JARVI CONNIE PERRIN CHAD 14471 BLUEBIRD ST NW 14457 BLUEBIRD ST NW 14443 BLUEBIRD ST NW 14429 BLUEBIRD STNW 14411 BLUEBIRD ST NW 1345144THAVEMW 1337144TH AVE NW 1321144TH AVE NW 143W ZILLA ST NW 14381 ZILLA ST NW 14365 ZILLA STNW 14414 BLUEBIRD ST NW 14398 BLUEBIRD ST NW 14378 BLUEBIRD SF NW 14358 BLUEBIRD ST NW 14338 BLUEBIRD ST NW 14318 BLUEBIRD ST NW 14296 BLUEBIRD ST NW 158 E LARKSPUR LN 14256 BLUEBIRD STNW 14236 BLUEBIRD ST NW 14216 BLUEBIRD ST NW 14379 BLUEBIRD ST NW 14359 BLUEBIRD ST NW 11979TTHLNNW 14319 BLUEBIRD STNW 14301 BLUEBIRD ST NW 14277 BLUEBIRD ST NW 16238 URBANK ST NE 14237 BLUEBIRD ST NW 1377142NDAVENW 1365142NDAVENW 1353142NDAVENW 14266 ZILLA ST NW 14284 ZILLA ST NW 14302 ZILLA ST NW ]4322 ZILLA ST NW 14336 ZILLA ST NW 14]5221.0.0.0 ST I4P/ 14368 ZILLA ST NW 14382 ZILLA ST NW 14735 ZILLA ST NW 14321 ZILLA ST NW 14297 ZILLA ST NW 14281 ZILLA ST NW 14263 ZILLA ST NW 14249 ZILLA ST NW 1283143RD LN NW 1271143RD LN NW 1259143RD LN NW 1247143RD LN NW 1235143RD LN NW 1223143RD LN NW 1211143RD LN NW 1438SXEONSTNW 14404 XEON $T NW 14420 XEON ST NW 14436XEONSTNW 14452 XEON ST NW 14468 XEON ST NW 14484 XEON ST NW 14262 YELLOW PINE ST NW 14278 YELLOW PINE ST NW 14294 YELLOW PINE ST NW 14310 YELLOW PINE STNW 14326 YELLOW PINE ST NW 14342 YELLOW PINE ST NW 14337 YELLOW PINE ST NW 14321 YELLOW PINE ST NW 14305 YELLOW PINE ST NW 14289 YELLOW PINE STNW 1279142ND LN NW ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ONALSKA ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER COON RAPIDS ANDOVER ANDOVER ANDOVER HAM LAKE ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANp VER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN WI MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN MN 5530414471 55304 5530414443 5530414429 5530414411 553041345144TH 553M 55304 5570414397 5530143091 55304/4365 5530414414 5530414398BLTJEBIRDSTNW 5530414378 5530414378 553M 5530414318 5530414296 5465014276 5530414256 553041423E 5530414216 5530414379 5530414359 5543314339 5530414319 5530414301 5530414277 5530414257BLUEBIMSTNW 55304 553041377142NDAVENW 553041365142ND 553041353142ND 5530414266 5530414284 5530414302 5570414322 553U4143J6ZILLASTNW 5530414352 553014368ZILLASTNW 5530414382 5530414335 5530414321 553041429721LLA 533041428/ 55304 55304 353041283143RD 553041271143RD 553041259143RD 551041247143RD 553041235143RD 353041223143RD 553041211143RD 5530414388XEONSTNW 5530414404XEONSTNW 5530414420 5530414436 53304 5530414468 5530414469XEONSTNW 5530414262 5530414278 5530414294 5530414310 5530414326 55304 5530414337 5530414321 55304/4305 5530414289 553041239142ND BLUEBIRD ST NW 14457 BLUEBIRD ST NW BLUEBIRD ST NOV BLUEBIRD ST NW BLUEBIRD ST NW AVE NW 1333144TH AVE NW 1321144TH AVE NW ZILLA ST NW ZILLA ST NW ZILLA ST NW BLUEBIRD ST NW BLUEBIRD STNW BLUEBIRD STNW 14338 BLUEBIRD ST NW BLUEBIRD ST NW BLUEBIRD ST NW BLUEBIRD ST NW BLUEBIRD ST NW BLUEBIRD STNW BLUEBIRD ST NW BLUEBIRD ST NW BLUEBIRD ST NW BLUEBIRD ST NW BLUEBIRD ST NW BLUEBIRD ST NW BLUEBIRD ST NW 14237 BLUEBIRD ST NW AVE NW AVE NW ZILLA ST NW ZILLA ST NW ZILLA ST NW ZILLA STNW ZILLA ST NW ZILLA ST NW ZILLA ST NW ZILLA ST NW ST NW ZILLA ST NW 14263 ZILLA ST NW 14249 ZILLA ST NW LN NW LN NW LN NW LN NW LN NW LN NW LN NW XEONSTNW XEON ST NW 14452 XEON STNW XEON ST NW YELLOW PINE ST NW YELLOW PINE ST NW YELLOW PINE ST NW YELLOW PINE ST NW YELLOW PINE ST NW 14342 YELLOW PINE ST NW YELLOW PINE STNW YELLOW PINE ST NW YELLOW PINE STNW YELLOW PINE ST NW LN NW I 1 I I 1 1 I 1 1 1 I I 1 1 1 1 I 1 1 1 1 1 I 1 1 1 I 1 1 1 1 I 1 1 1 1 1 1 1 I I 1 1 1 I 1 1 1 1 I 1 1 1 1 I 1 I 1 1 I 1 1 I I 1 1 Base Bid S 611.01 E 61111.IIU S 60.10 $ 60800 E 600000 S 600.00 S 61011 S 600.00 E 601.11 $ 600.00 E 6000 S 618).O0 $ 600.00 $ 600.00 $ 600.0 S 600.00 S 600.00 $ 600,00 S 60.00 $ 61111.00 $ 60000 E 6110.00 S 01.01 S 600.00 E 6000 S 600.00 S 600.00 $ 600900 $ 600000 $ 600.00 $ 6011011 § 60.110 S 600000 $ 600000 § 600.011 S G11.UU s 600.00 S 6110.00 S 600000 S 600.00 $ 600.0 $ 600.00 E 61111.00 $ GOU.00 S 601100 $ 600.00 E 600.00 $ 601.000 $ 600.011 $ 600.00 S MOM S 600.00 S 0811 E G00.OU S 600.1111 S 611000 S 600.00 $ 600,00 E 600.110 $ 600.00 S 600.00 S 600.00 s 600.00 E 600110 E 600011 S 00.0 263224310010 26322431011 26122431012 263224310013 263224310015 263224]101116 263224310017 263224710018 263224710019 263224310020 263224310021 263224710022 263224310023 26322431M24 263224310025 263224]10026 263224310027 263224310028 263224310029 263224310030 263224310031 263224310032 263224310033 263224310034 26322431035 263224310036 263224110037 263224310038 263224310039 263224310040 263224310041 263224310042 263224310043 263224310044 26322431045 263229]1006 26322431007 26322431048 263224310049 263226710050 263224310052 263224310053 26322431054 263224310055 263224310056 263224310057 263224710058 263224310059 26322431061 26322431061 263224310062 263224310063 263224310064 263224310065 263224310044 263224310067 267224310068 263224310069 24322431070 2632243 1007 1 263224310W2 26322431073 263224310074 263224310075 263224310076 1 I I 1 I 1 4 60000 $ 60000 $ LOU.00 E 600.011 s 600.00 S 6000. 263224310077 263224310078 263224310079 FALK DOUGLAS A &TRUDIEL BRIAN G 14284 XEON ST NW 14298 XEON ST NW ANDOVER ANDOVER MN MN 5530414284XEONSTNW 553M 14298 XEON ST NW 1 1 E 600.00 S 60000 243224310080 JACOBS MICHAEL EJR JACOB§ MICHAEL E!R HEILSKOV RYAN 1210143RD 14312 XEON ST NW LN NW ANDOVER ANDOVER MN MN 55304 55304 14312 XEON ST NW I2IU 143RD LN NW I I S 600.00 8 60.00 u322431U0d1 BEDDOE DAVIDB &KERRIJ 1220143RD LN NW ANDOVER MN 553041220143RD LN NW I S 6080 263224310082 263224310183 PORTER JAMES M &TRICIAG 1230143RD ANDOVER CITY OF 1685 LN NW CROSSTOWN BLVD NW ANDOVER ANDOVER MN MN 553M 5531N 1230143RDLNN CREEKVIEW CROSSING PARK I1 1 $ 60000 Y 60000 263224310084 POETSCN JENNIFER 14474 BLUEBIRD ST NW ANDOVER MN 553U414134BLUEBIRDSTNW I $ 601].011 PROPOSED LIST OF ASSESSED PROPERTIES EXHIBIT 4 263224340003 BUHRCHARLESD &CAROLM 14198 BLUEBIRD STNW ANDOVER MN 263224340004 ELLEDGE KAS SIE &TEIKEN GHAKLES 14188 BLUEBIRD ST NW 5530414198 BLUEBIRD ST NW 1 S W0110 263224340 005 MOON LANCE D &MICHELLEE ANDOVER MN 5530414188 BLUEBIRD ST NW 1 S 600.00 26224340606 PALBICKIRONALDK &IULIEL 14237 ZILLA ST NW ANDOVER MN 5530414237 ZILLA ST NW 1 S 600.00 26322434007 ARNOLD CNRISTOPHERffi RENEE EC 133I142NDAVE NW ANDOVER I N 553041731142ND AVE NW 1 S 40U.W 263224346008 ROBERTS JOHN &MARIA 13611142ND AVE NW ANDOVER MN 557041360142ND AVE NW I E 600.00 26}2243400119 048142ND N AVE W 1136142ND ANDOVER MN 35304 048142ND AVE NW 1 E 666.66 263224740012 BARNETTAGTHOMAS BARNETTE ROBERT C & MARY L BERG NICHOLAS ALVARADO LEONARDO SR &TRICIA AVE NW 1311142ND AVE NW 1134271ST ST NE 14232 YELLOW PIKE ANDOVER ANDOVER OTSEGO MN MN MN 553041336142ND 553041311142ND 51301 AVE NW AVE NW 1297142ND AVE NW I 1 I S GOU.Oo E 460.00 S 600.00 263226346017 261224740011 263224340015 FUDRO BETH ST NW ANDOVER MN 5530414232 YELLOW PINE ST NW I $ 600.00 263224340016 JOHNSON BRUCE T &REBECCA MP YVETTE LEE REVOCABLE TRUST 14246 YELLOW PINE ST NW 1227142NDLNNW 1215142ND ANDOVER ANDOVER MN MN 5530414246 553041227142ND YELLOW PME ST NW LN NW 1 I S 600.00 5 6110.00 267224340017 263224340018 SCHOENHALS 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GRIEP DORISC MN 5530414291 VALE ST NW 1 S 60000 1184143RDAVENW ANDOVER MN 553041184143RD AVE NW 2632244201123 VANGTANGERINE 1160143RDAVENW 1 E 666066 263224420024 WEISS THEODORE T &NLIEJ 1160143RD ANDOVER AVE NW MN 55304102143RD AVE NW 1 S 60200 263224426025 GANGL ROBERT 1148143RDAVENW ANDOVER MN 553041160143RDAVENW I E 600.00 263224420026 WAY CHRISTOPHER P &REBEKAHI 1136143RDAVENW ANDOVER MN 553041148143RD AVE NW 1 $ 600.00 263224420027 ALBERTSON MATTHEW &TINE 1124143RD ANDOVER AVE NW MN 353041134143RD AVE NW 1 3 6011.00 ANDOVER MN 55304112414 }RD AVE NW I $ LOU OU PROPOSED LIST OF ASSESSED PROPERTIES EXHIBIT 4 26322442028 ODONNELL TIMOTHY M & NANCY I 1112143RD AVE NW ANDOVER MN 553041112143RD AVE NW 26122442029 MCCANN DAVID B &DANAE 14290 VALE ST NW ANDOVER MN 5570414290 VALE ST NW 1 S 6000 263224420030 ALM UIST TODD A & MICHELLE M 103143RD AVE NW ANDOVER MN I 5 GW.pp 263224420031 KNAKE RANDAL L &CARMENC 1105143 RD AVE NW ANDOVER 55304 1093143RD AVE NW 1 5 600.00 26322442032 PORWOLL 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ST NW ANDOVER MN 5530414746 WINTERGREEN ST NW 00 263224420083 SHIPMAN M 14334 WINTERGREEN ST NW ANDOVER MN 5530414334 WINTERGREEN ST NW .00 263224420084 JOULLANAR SAID &TART TART 14322 WINTERGREEN ST NW ANDOVER MN 553M 14322 WINTERGREEN ST NW ES600.00 0.0 263224430002 TRAN VU 14279 VALE ST NW ANDOVER MN 3330414279 VALE ST NW 0.00 2432244]003 GUTENBERG STEVEN D &JOANM 14267 VALE ST NW ANDOVER MN 5570414267 VALE ST NW 011 263224430M14 CHARA7S ALECB &303.0X1 14253 VALE ST NW ANDOVER MN 5530414255 VALE ST NW 1.00 263224430005 TOW ROBIN PO BOX 67 ANDOVER MN 553N 14243 VALE ST NW .00 263224430004 RASMUSSEN RENEE 14231 VALE ST NW ANDOVER MN 5530414231 VALE ST NW 1 $ 600,00 263224430007 LARSON JENNIFER 14219 VALESTNW ANDOVER MI4 5570414219 VALE ST NW 1 f 6110,011 263224430M KELLY & LEONARD 14207 VALE ST NW ANDOVER MN 5530414207 VALE ST NW I E 600.011 2432244300 KNIGHT ERICS KNIGHT 14195 VALE ST NW ANDOVER MN 5530414195 VALE STNW 1 $ 600.00 263224430010 FEUERHAKE TRAVIS & MONSON MEGAN 14183 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553041182141ST LN NW 1 S 600.00 2632244311024 OVERMANN MARY &ROBERT 1194141STLNNW ANDOVER MN 1 $ 600.00 553041194141STLNNW 1 E 4011.00 2432244311023 OLSON ARLENK &NDYNM 1192142ND AVE NW ANDOVER MN 553041192142ND AVE NW 263224430026 MCCARTER MARC A & DAWN R 1160142ND AVE NW ANDOVER MN I S Gon.W 263224430027 553N 1180142ND AVE NW I $ 4110.110 SONKOWSKY DANIE &LAURA 7400 MILKY WAV RD BISAfARCK ND SBSU311G8142ND AVE I S 600.00 263224430028 STENGLEIN THOMASA &MARILYNI 1156142NDAVENW ANDOVER MN 557041156142ND AVE NW 1 $ GUU OU 263224430029 OYOU YENDOUBE 1144142ND AVE NW ANDOVER MN 553041144142 ND AVE NW 1 5 Op.UU 263224430030 BESTGEN TRENT 1132142NDAVENW ANDOVER MN 5531k 1132142ND AVE NW 1 3 600.00 243224430031 PETRICH KRISTINA 1120142NDAVENW ANDOVER MN 553041120142ND AVE NW I 26322443032 BRANNAN WILBUR F & PHYLLIS H 1108142ND AVENW pNDOVER S 600.00 MN 55304 1108 AVE NW 1 E 611n.00 243224430073 STAFSHOLT DARCY IW6142NDAVENW ANDOVER MN 55304104 142ND AVE NW I S 600.011 PROPOSED LIST OF ASSESSED PROPERTIES EXHIBIT 4 263224430074 DESOTO WESLEY 1097141ST NN ANDOVER MN 55304i ST LN NW 263224430035 GERVAISLMDSEY IIU91415TLNNW ANDOVER MN 1 E 600.00 263226470036 ROSETT RICHARD 55304ST LN IJN I S 600.00 2632244311037 GARDAS KRISTA 1121141ST LN NW ANDOVER MN 55304T LN NW I S 600.110 263224470038 SKOLBEKKEN DAVIDE 1133141STLNNW ANDOVER MN 553U4TLN NW I S 611.11 1145141STLNNW ANDOV ER MN 35304T LN NW I S 263224430039 WALTER CHRISTOPHER &DEBT 1157141 STLANENW ANDOVER MN 55304TLANENW 600.00 267224430040 BOLSIS TRUSTEE KIMBERLY& BOLSIS TRUSTEE PAUL 1169141ST LN NW 1 E G01.UU 263224470001 1ANNICKE JEFFREY J &SHARONK ANDOVER MN 55304T LN NW I E 600.00 1181141ST LNNW ANDOVER MN 55304TLN NW 26322443(1042 LINDBERG GREGORY &MELISSA 1193 14 1 ST LN DRV 1188142ND LANE NW 1176142ND LN NW 1164142ND LN NW 1152142ND LN NW' 1140142NDLNNW ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER MN MN MN MN MN MN 553041193141ST 553041188142ND 55704 553041164142NDLNNW 553041152142ND 553041140142ND LN NW LANE NW 1V6142ND LN NW LN NW LN NW I I I I 1 I 1 $ 604110 S 600.00 E 600.00 S 600.00 S 600.00 S 600000 E 600000 2632244301143 EIDE PAUL D &HOLLYD HANSON LISA &RYAN 2632244711044 263224430045 VANDINE KERIL 261224430046 CARRINGTON DEAN A &BONNITAC 26322443004] BRONSON TAMARAL 263224430048 SODER HEATHER 263224430049 ONJ ANDERSON JEREMY JACKSON ALEXANDER JACKSON WEATTA 1128142ND LN NW 1116142ND LN NW IIU4142ND LN NW 1092142NDLNNW ANDOVER ANDOVER ANDOVER ANDOVER MN MN MN MN 553041128142NDLNNW 55304 1116142NDLWNW 104 142ND LN NW 92142ND LN NW 1 I 1 1 Y 001100 S 6110.00 S 600.00 E 6011.00 263224430050 2632244311051 263224430052 YANG CATHY &TOU 263224470051 GRADY lOR1A 1095142ND AVE NW ANDOVER MN 095142ND AVE NW 1 S 61111000 I107142NDAVENW ANDOVER MN 107142ND AVE NW 1 S 600.011 263224430054 DEMMER TERRANCE I &LOWL 1119142ND AVE NW ANDOVER MN 1553G4 119142ND AVENW 263224430055 WOLFE NOAH I & SANDRA L 1131142ND AVE NW ANDOVER MN I S 6W.00 263224430056 AMUNDSON CHARLES &AUDREY 1143142ND AVE NW 131142NDAVENW 1 S 6110.110 263224430057 SEVERSON BRADLEY &COLEEN ANDOVER MN 143142ND AVE NW 1 S 600.00 263224430058 WOLFGRAM MARGARET &STEVEN 11541 DUNKIRK CT NE BLAINE MN 155142NDAVENW I E 60000 267224430059 KOPPES RAYMOND 1167142ND AVE NW ANDOVER MN 167142NDAVENW 1 $ 6011.00 263224430060 $TRASSER HEATHER &JASON 1179142ND AVE NW ANDOVER MN 553041179142NDAVENW 7 S 600.011 263224430061 FLICKINGER SCOTT A & DEBRA E 1191142NDAVENW ANDOVER MN 553041191142ND AVE NW 1 $ 600,00 263224430062 SHROPSHIRE CHRISTME &LAMES 14278 VALE ST NW ANDOVER MN 5530414278 VALE ST NW I S 600.00 263224470063 SETZLER BRUCE & CAROL 14266 VALE ST NW ANDOVER MN 5530414266 VALE ST NW 1 $ 601.01 263224410064 SCHWTNGLER I III 142ND LN NW ANDOVER MN 553041111142ND LN NW I $ 6011.110 263224430063 DAVICOTTD&CATHERME BLAIR JOSHUA T &SANDRA JOSHUA SALLY 15934 UMCE ST NW 12900 CULVER AVE 2047151STLNNW 1159142ND LN NW ANDOVER FARIBAULT ANDOVER ANDOVER MN MN MN MN 553041123142ND 55021 55304 553041159142ND LN NW 1135142ND LN NW 1147142NDLNNW LN NW I 1 1 1 $ 6ftoo E 600011 S 600.00 S 600.00 2672244311066 2632244]0067 CORR CORR MICHAEL &SCHALO LORI &SCH O 263224430068 RICHARDSON MICHELLE &NICHOLAS 26322443269 EGGERT KYLE SHEPARDJ HM &BECKYM SHEPARD LAMES 1171142NDLNNW 1185142NDLNNW 14135 VALE ST NW 1082141 ST LN NW 1094 141ST LN NW ANDOVER ANDOVER ANDOVER ANDOVER ANDOVER MN MN MN MN MN 553041171142ND 553041185142NDLNNW 5530414135 553041082 55304 LN NW VALE ST NW 141ST LN NW 1094 141ST LN NW 1 1 1 I 1 E 600.00 S 600.00 S 60000 $ 600.00 E 600.00 263224430072 263224430075 26 MITCHELL PAUL M & PENNY M TOTAL TOTAL Now Total Asscssvmnls do not esutly match the cost eslimatc due to rounding. 291 S 174,600.1X1 PROPOSED LIST OF ASSESSED PROPERTIES 6w') � N ) ��� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV 2015 Street Overlays (C.P. 15 -02) 0 Informational Meeting Creek View Crossing, Old Colony Estates and Weybridge 0 -3rd Additions Tuesday, December 2, 2014 6:00 p.m. — 7:00 p.m. Name Address Phone E -Mail TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of u lic orks/City Engineer��' FROM: Jason J. Law, Assistant City Engineer SUBJECT: Order Improvement /Order Plans & Specs /15- 03/2015 Crack Sealing - Engineering DATE: January 6, 2015 INTRODUCTION The City Council is requested to order the improvement and order plans and specifications for 2015 Crack Sealing, Project 15 -03. DISCUSSION The street crack seal program is an effective street maintenance technique utilized to protect and prolong the life of the City's street infrastructure. Crack sealing is identified in the 2015 -2019 Capital Improvement Plan. Zone 2 is proposed to be crack sealed this year. The Andover Engineering department will prepare the design, maps and quantities for the project. The City of Coon Rapids will assemble the final plans and specifications and will solicit bids through the previously approved Joint Powers Agreement. Costs savings due to receipt of more competitive bids has been realized in past years through use of the Joint Powers Agreement. BUDGETIMPACT The City's 2015 -2019 Capital Improvement Plan identifies a budget of $285,000 for the project. The funding for this work will be from the Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and ordering plans and specifications for Project 15 -03, 2015 Crack Sealing. Respectfully submitted, Jason J. Law Attachment: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. -15 MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND ORDERING PLANS AND SPECIFICAITONS FOR THE IMPROVEMENT OF PROJECT NO. 15 -03 FOR THE 2015 CRACK SEALING . WHEREAS, the City Council is cognizant of the need for the crack sealing improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2015 CRACK SEALING, Project 15 -03; and BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of Public Works /City Engineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember, and adopted by the City Council at a regular meeting this 6th day of January 2015 , with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk voting _fr rt 2015 Crack Seal Project - Zone 2 f1�;�11 �- — a-s� � COONrCREER j d tN , e .q Q 1 NV il p it RUM RIVE S 9 ROUND LAKF a P 6 f1�;�11 Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and are not intended to be used as such. The maps N and documents are created as part of the Geographic Information System (GIS) that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved w E Printed 12/31/2014 s �- — a-s� � COONrCREER tN a e .q Q 1 NV il Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and are not intended to be used as such. The maps N and documents are created as part of the Geographic Information System (GIS) that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved w E Printed 12/31/2014 s TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of P lic'Works /City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Order Improvement /Order Plans & Specs /15- 04/2015 Seal Coating - Engineering DATE: January 6, 2015 INTRODUCTION The City Council is requested to order the improvement and order plans & specifications for Project 15 -04, 2015 Seal Coating. DISCUSSION The street seal coating program is an effective and cost efficient means to prolong the life of the City's street infrastructure. Typically the streets in one of the nine maintenance zones are seal coated annually. However, due to budget constraints the past several years, only half zones were being seal coated along with areas that have been recently constructed and have not had a seal coat application. Beginning with the 2016 Seal Coat project, the City will be back to seal coating a full zone each year. Areas identified in the CIP to be seal coated this year are the West '' /z of Zone 1, areas from the 2011 Street Reconstruction program, Woodland Estates 3`d and 5th Additions, and Timber Trails 2 "d Addition. The Andover Engineering department will prepare the design, maps and quantities for the project. The City of Coon Rapids will assemble the final plans and specifications and will solicit bids through the previously approved Joint Powers Agreement. Costs savings due to receipt of more competitive bids has been realized in past years through use of the Joint Powers Agreement. BUDGET IMPACT The City's 2015 -2019 Capital Improvement Plan identifies a budget of $496,000 for this project. The funding for this work will be from the Road & Bridge Fund and Construction Seal Coat Fund. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and ordering plans & specifications for Project 15 -04, 2015 Seal Coating. R ectfully submitted, Jason J. Law, P.E. Attachment: Resolution ✓ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. -15 MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR PROJECT NO. 15 -04 FOR 2015 SEAL COATING . WHEREAS, the City Council is cognizant of the need for the seal coating improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2015 SEAL COATING , Project 15 -04; and BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of Public Works /City Engineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of January 2015 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk (N-'1 " Y I 2015 Seal Coat Project - West 1/2 Zone 1 ROU NO UKE r E i r E MOAK' LAST r MOAK' LAST h-4 .Or RlUMA 5{ r � v P`c i t t6 16 = =R F � mI Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and are not intended to be used as such. The maps N and documents are created as part of the Geographic Information System (GIS) that compiles records, information, and data from various city, county, state and federal resources. W* e Copyright © 2013 City of Andover, All Rights Reserved Printed 12/31/2014 s 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pu 1c orks /City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Order Improvement /Order Plans & Specs /15 -07, 2015 Trail Maintenance - Engineering DATE: January 6, 2015 INTRODUCTION The City Council is requested to order the improvement and order plans & specifications for Project 15 -07, 2015 Trail Maintenance. DISCUSSION In 2004 a Pavement Maintenance Program was put in place for the City of Andover's Trail System. The Engineering department annually updates the plan as more trail segments are constructed throughout the City and annually updates and revises the plan accordingly to fit into budgetary constraints. This program helps to prolong the life span of the City's trail infrastructure. BUDGETIMPACT The City's 2015 -2019 Capital Improvement Plan identifies a budget of $70,000 for the project. The funding for this work will be from the Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvements and ordering plans & specifications for Project 15 -07, 2015 Trail Maintenance. pectfully submitted, Jason J. L w Attachment: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. -15 MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR PROJECT NO. 15 -07 FOR 2015 TRAIL MAINTENANCE . WHEREAS, the City Council is cognizant of the need for the trail maintenance improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2015 Trail Maintenance, Project 15 -07 ; and BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of Public Works /City Engineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of January 2015 , with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy Clerk voting A%' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of Pu is *orks /City Engineer >�5 Jason J. Law, Assistant City Order Improvement /Order Plans & Specs /15- 08/2015 Curb, Sidewalk & Pedestrian Ramp Repairs - Engineering January 6, 2015 INTRODUCTION The City Council is requested to order the improvement and direct preparation of plans and specifications for Project 15 -08, 2015 Curb, Sidewalk & Pedestrian Ramp Repairs. DISCUSSION The City has an annual program that inspects and identifies damaged or deficient segments of concrete curb and gutter and sidewalk. Replacement of these segments prolongs the life of the City's infrastructure and improves safety for the traveling public. The City also completes an annual program where existing trail and /or sidewalk crossings are brought into compliance with ADA (American's with Disabilities Act) standards. Typically 3 -6 pedestrian ramps are reconstructed annually through this program. This project is indentified in the City's 2015 -2019 Capital Improvement Plan under the Annual Curb Replacement item. BUDGET IMPACT The City's 2015 -2019 Capital Improvement Plan identifies a budget of $45,000 for the project. The funding for this work will be from the Road & Bridge Fund. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvement and directing preparation of plans and specifications for Project 15 -08, 2015 Curb, Sidewalk & Pedestrian Ramp Repairs. umitted, puV ` Jason J. Law Attachment: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. -15 MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 15 -08 FOR 2015 CURB, SIDEWALK & PEDESTRIAN RAMP REPAIRS. WHEREAS, the City Council is cognizant of the need for the improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2015 Curb. Sidewalk & Pedestrian Ramp Repairs, Project 15 -08; and BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of Public Works /City Engineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember, and adopted by the City Council at a regular meeting this 6th day of January , 2015, with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk voting . I AL C I T Y O F DOVERJTI 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pub ' Works /City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Order Improvement /Order Plans & Specs /15- 10/2015 Parking Lot Maintenance - Engineering DATE: January 6, 2015 INTRODUCTION The City Council is requested to order the improvement and order plans & specifications for Project 15 -10, 2015 Parking Lot Maintenance. DISCUSSION The City has implemented a Parking Lot Maintenance Program. This program determines the need for preventative or structural improvements that will help extend the life of the City's parking lot infrastructure. Parking lots that are reviewed are located at City Hall, Public Works, City parks, lift stations, water treatment plant, well houses, water towers, fire stations, and the Andover Community Center. City Staff will review the above parking lots and determine which will be fog sealed in 2015. Approximately half of the City's parking facilities have been fog sealed the past three years. BUDGETIMPACT The City's 2015 -2019 Capital Improvement Plan identifies a budget of $28,000 for the project. The funding for this work will be from the Capital Projects Levy. ACTION REQUIRED The City Council is requested to approve the resolution ordering the improvements and ordering plans & specifications for Project 15 -12, 2014 Parking Lot Maintenance. spectfully submitted, ason J. Law Attachment: Resolution / CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. -15 MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR PROJECT NO. 15 -10 FOR 2015 PARKING LOT MAINTENANCE . WHEREAS, the City Council is cognizant of the need for the trail maintenance improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 2015 Parking Lot Maintenance, Project 15 -10 ; and BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of Public Works /City Engineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of January , 2015, with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy Clerk voting Lai ii4- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 FAX (763) 755 -8923 • WWW.CLAN DOVER. MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Councilmembers James Dickinson City Administrai Dana Makinen, Human Resources Accept Resignation of Nanci Libor, Fire Secretary January 6, 2015 (763)755 -5100 INTRODUCTION This item is to acknowledge the resignation of Nanci Libor, Fire Secretary effective December 26, 2014. DISCUSSION Nanci has left the City of Andover to take on a new position with the State Fire Marshal's Office as the new Retention & Recruitment Coordinator. This is a pilot program that Nanci is very excited to be a part of. At this time Human Resources is not requesting to repost the position. Due to possible new efficiencies beginning in January, the Fire Chief would like time to evaluate the best options for the department. Current administrative duties will be handled by the Fire Chief and Fire Marshall. BUDGET IMPACT None. ACTION REQUESTED The City Council is requested to acknowledge the resignation of Nanci Libor. Respectfully submitted, X� k Dana Makinen 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Accept Contribution / Walmart / Fire Department Equipment DATE: January 6, 2015 INTRODUCTION This item is in regards to approving a resolution accepting a contribution made by Walmart to be used towards Fire Department Equipment. DISCUSSION Walmart has made a one -time contribution of $1,000. ACTION REQUIRED The City Council is requested to approve the resolution accepting the contribution. Respectfully submitted, Lee Brezinka Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS FIRE DEPARTMENT EQUIPMENT. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the $1,000.00 contribution from Walmart is to be used towards Fire Department Equipment. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards Fire Department Equipment. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of January 2015, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner - Deputy City Clerk I T Y O F �• DOVER 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator / Finance Dire( Erick Sutherland, Recreational Facilities Manager Accept Contribution / North Metro Soccer Association / Andover Community Center January 6, 2015 INTRODUCTION This item is in regard to approving a resolution accepting a contribution made by North Metro Soccer Association to be used towards the Andover Indoor Youth Soccer Program at the Andover Community Center. DISCUSSION North Metro Soccer Association has made a one -time contribution of $500.00. ACTION REQUIRED The City Council is requested to approve the resolution accepting the contribution. Respectfully Submitted, Erick Sutherland Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS THE INDOOR YOUTH SOCCER PROGRAM AT THE ANDOVER COMMUNITY CENTER. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the $500.00 contribution from North Metro Soccer Association is to be used towards the Andover Community Center Indoor Soccer Program. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards the Andover Community Center Indoor Youth Soccer Program. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of January 2015, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner - Deputy City Clerk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator / Finance Direct( Erick Sutherland, Recreational Facilities Manager Accept Contribution / Hometown Hockey / Andover Community Center January 6, 2015 INTRODUCTION This item is in regard to approving a resolution accepting a contribution made by Hometown Hockey to be used towards the purchase of Ice Rink Dividers at the Andover Community Center. DISCUSSION Hometown Hockey has made a one -time contribution of $1,000.00. ACTION REQUIRED The City Council is requested to approve the resolution accepting the contribution. Respectfully bitted, Erick Suth and Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARD THE PURCHASE OF ICE RINK DIVIDERS AT THE ANDOVER COMMUNITY CENTER. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the $1,000.00 contribution from Hometown Hockey is to be used towards Ice Rink Dividers at the Andover Community Center NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards Ice Rink Dividers at the Andover Community Center. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 6th day of January 2015, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner - Deputy City Clerk $ . tA CITY OF 9LNiDOVE L4) "i' il 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Official Depositories & Banks DATE: January 6, 2015 INTRODUCTION Each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. DISCUSSION The depositories listed on the attached resolution, are the organizations the City currently conducts business with, and staff is recommending. BUDGET IMPACT None. ACTION REQUIRED The Andover City Council is requested to approve the attached resolution that designates depositories for City funds and designates the City Administrator of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. submitted, - Resolution CHAPTER 5 CITY COUNCIL RULES AND PROCEDURES SECTION: 1 -5 -1: Meetings 1 -5 -2: Presiding Officer 1 -5 -3: Minutes 1 -5 -4: Order of Business 1 -5 -5: Quorum And Voting 1 -5 -6: Ordinances, Resolution, Motions, Petitions And Communications 1 -5 -7: Committees 1 -5 -8: Suspension Or Amendment of Rules 1 -5 -1: MEETINGS: A. Regular Meetings: Regular meetings of the City Council shall be held on the first and third Tuesdays of each calendar month at seven o'clock (7:00) P.M. Any regular meeting falling upon a holiday shall be rescheduled at the convenience of the City Council. All meetings shall be held at City Hall or at another public location as designated by the City Council. (Amended Ord. 243,11-4-1997; amd. 2003 Code) B. Special Meetings: Special meetings of the Council may be called by the Mayor or any two (2) members of the City Council by writing filed with the City Clerk. At least one day before the meeting, the City Clerk shall notify each member of the time, place and purpose of the meeting by causing written notice thereof to be delivered to each City Council member personally or, if the City Council member cannot be found, by leaving a copy at the home of the member with some person of suitable age and discretion. Special meetings may be held without prior written notice when all City Council members are present at the meeting or consent thereto in writing. Such consent shall be filed with the City Clerk prior to the beginning of the meeting. Any special meetings attended by all the City Council members shall be a valid meeting for the transaction of any business that may come before the meeting. C. irst Meeting In January: At the first regular City Council meeting in January of each year, the City Council shall: 1. Designate the depositories of city funds; 2. Designate the official newspaper; 3. Choose an Acting Mayor from the City Council who shall perform the duties of the Mayor during the disability or absence of the Mayor from the city, or until a successor has been appointed and qualifies; and 4. Appoint such officers and employees and such members of boards, commissions, and committees as may be necessary. D. Open Meetings: All City Council meetings, including special and adjourned meetings, shall be open to the public. (Amended Ord. 243, 11 -4 -1997) PRESIDING OFFICER: A. The Mayor shall preside at all meetings of the City Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the City Clerk shall call the meeting to order and shall preside until the City Council members present at the meeting choose one of their number to act temporarily as presiding officer. B. The presiding officer shall preserve order, enforce the rules of procedure herein prescribed, and determine without debate, subject to the final decision of the City Council on appeal, all questions of procedure and order. Except as otherwise provided by statute or by these rules, the proceedings of the City Council shall be conducted in accordance with Robert's Rules of Order Revised. C. Any member may appeal to the City Council from a ruling of the presiding officer. If the appeal is seconded, the member may appeal once solely on the question involved, and the presiding officer may explain his /her ruling; but no other City Council member shall participate in the discussion. The appeal shall be sustained if it is approved by the majority of the members present exclusive of the presiding officer. D. The Mayor or other such member of the City Council as may be presiding may move, second and debate from the chair. The presiding officer shall not be deprived of any of the privileges of a City Council member by reason of his /her acting as the presiding officer. (Amended Ord. 243, 11 -4 -1997) 1 -5 -3: MINUTES: A. Minutes of each City Council meeting shall be kept by the City Clerk or his /her designee. In the absence of both, the presiding officer shall appoint a secretary to keep minutes. CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes sets forth the procedures for the deposit of public funds which include requiring the Andover City Council to annually designate the official depositories for City funds and manage the collateral pledged to such funds; and WHEREAS, other financial institutions are, from time to time, able to pay the City of Andover interest rates on deposits that are greater than can be obtained from the official depositories. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that the City's official depositories for 2015 are the Andover office of Wells Fargo Bank Minnesota, N.A. and the Andover office of US Bank. BE IT FURTHER RESOLVED that Wells Fargo Investment Services Inc. and Wells Fargo Institutional Trust; US. Bank Institutional Trust; the Minnesota Municipal Money Market Fund; Village Bank; Klein Bank; Northland Securities; Comerica Securities Inc.; Morgan Stanley /Smith Barney.; RBC Dain Rauscher Inc.; UBS Financial Services Inc.; and Raymond James be designated as additional depositories for 2014 for investment and cash management purposes only. BE IT STILL FURTHER RESOLVED that the City Administrator of the City of Andover is hereby designated as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Adopted by the Andover City Council on the 6t" day of January 2015. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administrate Michelle Hartner, Deputy City C_____ Designate Official Newspaper January 6, 2015 INTRODUCTION Each year the City Council must designate the official newspaper of the city where publication of official notices is made. DISCUSSION The Anoka County Union has submitted their proposal to serve as the city's legal newspaper for 2015. The legal publication rate will be $10.75 per column inch. NO The Anoka County Record has submitted their proposal to serve as the city's legal newspaper for 2015. The legal publication rate proposed is $5.00 inch (9 lines per inch). City Administration has reviewed the proposals and while the proposal submitted by the Anoka County Record is lower, staff is recommending the Anoka County Union be designated as the official newspaper. The primary reason is the limited circulation and distribution of the Anoka County Record. ACTION REQUIRED The City Council is requested to designate the Anoka County Union as the official newspaper for 2015. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Anoka County Union Proposal Anoka County Record Proposal CHAPTERS CITY COUNCIL RULES AND PROCEDURES SECTION: 1 -5 -1: Meetings 1 -5 -2: Presiding Officer 1 -5 -3: Minutes 1 -5 -4: Order of Business 1 -5 -5: Quorum And Voting 1 -5 -6: Ordinances, Resolution, Motions, Petitions And Communications 1 -5 -7: Committees 1 -5 -8: Suspension Or Amendment of Rules MEETINGS: A. Regular Meetings: Regular meetings of the City Council shall be held on the first and third Tuesdays of each calendar month at seven o'clock (7:00) P.M. Any regular meeting falling upon a holiday shall be rescheduled at the convenience of the City Council. All meetings shall be held at City Hall or at another public location as designated by the City Council. (Amended Ord. 243, 11 -4 -1997; amd. 2003 Code) B. Special Meetings: Special meetings of the Council may be called by the Mayor or any two (2) members of the City Council by writing filed with the City Clerk. At least one day before the meeting, the City Clerk shall notify each member of the time, place and purpose of the meeting by causing written notice thereof to be delivered to each City Council member personally or, if the City Council member cannot be found, by leaving a copy at the home of the member with some person of suitable age and discretion. Special meetings may be held without prior written notice when all City Council members are present at the meeting or consent thereto in writing. Such consent shall be filed with the City Clerk prior to the beginning of the meeting. Any special meetings attended by all the City Council members shall be a valid meeting for the transaction of any business that may come.before the meeting. First Meeting In January: At the first regular City Council meeting in January of each year, the City Council shall: Designate the depositories of city funds; L2. ) Designate the official nPwsn� 3. Choose an Acting Mayor from the City Council who shall perform the duties of the Mayor during the disability or absence of the Mayor from the city, or until a successor has been appointed and qualifies; and 4. Appoint such officers and employees and such members of boards, commissions, and committees as may be necessary. D. Open Meetings: All City Council meetings, including special and adjourned meetings, shall be open to the public. (Amended Ord. 243, 11 -4 -1997) 1 -5 -2: PRESIDING OFFICER: A. The Mayor shall preside at all meetings of the City Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the City Clerk shall call the meeting to order and shall preside until the City Council members present at the meeting choose one of their number to act temporarily as presiding officer. B. The presiding officer shall preserve order, enforce the rules of procedure herein prescribed, and determine without debate, subject to the final decision of the City Council on appeal, all questions of procedure and order. Except as otherwise provided by statute or by these rules, the proceedings of the City Council shall be conducted in accordance with Robert's Rules of Order Revised. C. Any member may appeal to the City Council from a ruling of the presiding officer. If the appeal is seconded, the member may appeal once solely on the question involved, and the presiding officer may explain his /her ruling; but no other City Council member shall participate in the discussion. The appeal shall be sustained if it is approved by the majority of the members present exclusive of the presiding officer. D. The Mayor or other such member of the City Council as may be presiding may move, second and debate from the chair. The presiding officer shall not be deprived of any of the privileges of a City Council member by reason of his /her acting as the presiding officer. (Amended Ord. 243, 11 -4 -1997) 1 -5 -3: MINUTES: A. Minutes of each City Council meeting shall be kept by the City Clerk or his /her designee. In the absence of both, the presiding officer shall appoint a secretary to keep minutes. ABC Newspaper and A ■ I f , ANOM COUNTY Anoka County Shopper ABC NEWSPAPERS S hy pper ANOIU COU \T' UNIOlIHFYAID - BLAfNE/SPRING LAF� PgRA LRE Division of ECM Publishers, Inc " "" 4101 Coon Rapids Blvd., Coon Rapids, MN 554K QIQ November 18, 2014 Michelle Hartner City Clerk City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 Dear Michelle: It is with great pleasure that we ask to serve as the official newspaper for the City of Andover in 2015. As we continue to implement new changes in the newspaper to improve readership, we feel it's important to provide readers with the city's public notices in addition to news stories, features and photographs of local events we cover each week. We would like to publish your public notices in the Anoka County UnionHerald. The legal publication rate for the Anoka County UnionHerald as of January 1, 2015, will be $10.75 per column inch. If any documents need to be manually typeset, a $20 flat fee will be charged per public notice. We have held our public notice rates steady since 2008, but this year due to increased costs of labor and materials will be taking a small increase from the prior years. As a newspaper published in the County of Anoka, we meet the requirements to qualify as an official legal newspaper. We have appreciated your business over the past years and hope that we can be of service to you in 2015 as a credible, locally- owned, weekly community news source. If you have any questions, please feel free to call me at (763) 712 -3532 or email me at jill.donahuc@ecm- inc.com. Thank you for your consideration. Sincerely, Jill Donahue Business Manager Anoka County UnionHerald Blaine /Spring Lake Park Life Anoka County Shopper Phone (763) 421 -4444 FAX (763) 421 -4315 I '-&1zok.& (fowztg RECORD PO Box 21014 • Columbia Heights MN 55421 -0014 • (763) 220 -0411 E- Mail: editor @anokacountyrecord.com Website: www.anokacountyrecord.com December 26, 2014 City of Andover Mayor & Council, Some of the largest counties, cities, and school districts in Minnesota DO NOT publish their legal notices in newspapers that are considered household names; like the Minneapolis Star Tribune or the Saint Paul Pioneer Press. Hennepin County, City of Minneapolis, and Minneapolis Public Schools publish with Finance & Commerce. Ramsey County publishes with the Ramsey County Review. City of Saint Paul and Saint Paul Public Schools publish with the Saint Paul Legal Ledger. Finance & Commerce, Ramsey County Review, and Saint Paul Legal Ledger are all qualified legal newspapers that serve Hennepin and Ramsey counties. Why do they publish with these legal newspapers? Because their rates are up to 90 % LESS! ' Instead of paying ten times more to publish a legal notice, they have chosen to publish with these' lower cost alternatives. Then they invest the savings into other communication tools such as better websites, more newsletters, etc. In Anoka County, Anoka County Record serves the entire county in the same,manner that Finance & Commerce, Ramsey County Review, and Saint Paul Legal Ledger serve their respective counties. Legal publication rates with Anoka County Record are up to 90% LESS than the Anoka County UnionHerald, Blaine- Spring Lake Park Life, Quad Community Press, Forest Lake Times, ,or the Columbia Heights - Fridley Sun Focus. 2015 Anoka County.Record - Rates & Options In 2015, Anoka County Record will publish'WEEKLY government legal notices for cities and school districts for up to 90% LESS than other newspapers in the county and state. In 2015, Anoka County Record will offer two WEEKLY publication options Page _1 of 2 Option #1 (flat rate): Best Value with up to 90% savings • $10 flat rate per legally required publication notice* Anoka County Record price = $10 per notice, regardless of length. Other publications charge $50 - $750 per notice. • e- Affidavit of Publication provided to clients and archived online Affidavit of Publication is emailed and archived online. Print and US Mail available. • Complimentary newspapers delivered to.city or town hall + website access • Quarterly e- Billing with detailed publication information Anoka County Record bills quarterly with easy to read descriptive billing. Other publications bill multiple times per month with cryptic invoices making it difficult to spot check for accounting purposes. *(Legally required notices include public hearings, ordinances, charter commission, elections, bids, job postings, plus any other legally required notices. Publication of community events for example would not be considered legally required and would be published at discounted display rates.) Anoka County Record Other papers Typical 36 -line hearing notice: $10 $40 Typical 72 -line ordinance notice: $10 $80 Typical 135 -line ordinance notice: $10 $150 Option #2 (per column inch rate): Anoka County Record will also continue to offer the traditional billing method for those who wish . to be billed "per column inch" for legal notice publications. • $5 per column inch • Affidavit of Publication through US Mail Billing through US Mai! Anoka County Record's goal is to provide legal notice publication services for the lowest price, best value, and with the best customer service. Let us know how we can serve you. Sincerely, /ohnKysylyczyn Owner & Publisher Anoka County Record Page 2 of 2 1 112 `'`� . ^nrr�• _ Awl-InFl, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Appoint Vice Mayor DATE: January 6, 2015 INTRODUCTION Each year the Mayor appoints a person to serve as Acting Mayor during the times the Mayor is absent. DISCUSSION Mayor Trude wishes to nominate Councilmember Mike Knight as Vice Mayor. The Vice Mayor would fulfill the roles of Acting Mayor under the City Code and State Statute during times the Mayor is absent. ACTION REQUIRED The City Council is requested to appoint Councilmember Knight as Vice Mayor who would serve as Acting Mayor for 2015 during the Mayor's absence. Respectfully submitted, Michelle Harmer Deputy City Clerk CHAPTER CITY COUNCIL RULES AND PROCEDURES SECTION: 1 -5 -1: Meetings 1 -5 -2: Presiding Officer 1 -5 -3: Minutes 1 -5 -4: Order of Business 1 -5 -5: Quorum And Voting 1 -5 -6: Ordinances, Resolution, Motions, Petitions And Communications 1 -5 -7: Committees 1 -5 -8: Suspension Or Amendment of Rules 1 -5 -1: MEETINGS: A. Regular Meetings: Regular meetings of the City Council shall be held on the first and third Tuesdays of each calendar month at seven o'clock (7:00) P.M. Any regular meeting falling upon a holiday shall be rescheduled at the convenience of the City Council. All meetings shall be held at City Hall or at another public location as designated by the City Council. (Amended Ord. 243,11-4-1997; amd. 2003 Code) B. Special Meetings: Special meetings of the Council may be called by the Mayor or any two (2) members of the City Council by writing filed with the City Clerk. At least one day before the meeting, the City Clerk shall notify each member of the time, place and purpose of the meeting by causing written notice thereof to be delivered to each City Council member personally or, if the City Council member cannot be found, by leaving a copy at the home of the member with some person of suitable age and discretion. Special meetings may be held without prior written notice when all City Council members are present at the meeting or consent thereto in writing. Such consent shall be filed with the City Clerk prior to the beginning of the meeting. Any special meetings attended by all the City Council members shall be a valid meeting for the transaction of any business that may come before the meeting. / C. First Meeting In January: At the first regular City Council meeting in January of each year, the City Council shall: Designate the depositories of city funds; 2. Designate the official newspaper; 3. Choose an Acting Mayor from the City Council who shall perform the duties of the Mayor during the disability or absence of the Mayor from the city, or until a successor has been appointed and qualifies; and 4. Appoint such officers and employees and such members of boards, commissions, and committees as may be necessary. D. Open Meetings: All City Council meetings, including special and adjourned meetings, shall be open to the public. (Amended Ord. 243, 11 -4 -1997) 1 -5 -2: PRESIDING OFFICER: A. The Mayor shall preside at all meetings of the City Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the City Clerk shall call the meeting to order and shall preside until the City Council members present at the meeting choose one of their number to act temporarily as presiding officer. B. The presiding officer shall preserve order, enforce the rules of procedure herein prescribed, and determine without debate, subject to the final decision of the City Council on appeal, all questions of procedure and order. Except as otherwise provided by statute or by these rules, the proceedings of the City Council shall be conducted in accordance with Robert's Rules of Order Revised. C. Any member may appeal to the City Council from a ruling of the presiding officer. If the appeal is seconded, .the member may appeal once solely on the question involved, and the presiding officer may explain his /her ruling; but no other City Council member shall participate in the discussion. The appeal shall be sustained if it is approved by the majority of the members present exclusive of the presiding officer. D. The Mayor or other such member of the City Council as may be presiding may move, second and debate from the chair. The presiding officer shall not be deprived of any of the privileges of a City Council member by reason of his /her acting as the presiding officer. (Amended Ord. 243, 11 -4 -1997) 1 -5 -3: MINUTES: A. Minutes of each City Council meeting shall be kept by the City Clerk or his /her designee. In the absence of both, the presiding officer shall appoint a secretary to keep minutes. 'ANDOVE^ 1 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administn FROM: Michelle Hartner, Deputy City SUBJECT: Appoint Committees and Commissions DATE: January 6, 2015 INTRODUCTION Each year Committees and Commissions are appointed based upon the recommendation of the Mayor. DISCUSSION The following were appointed in 2014: Special Committees: Public Works Committee: Councilmember Bukkila (Chair) & Councilmember Howard Newsletter Committee: Councilmember Trude (Chair) & Councilmember Knight Standing Committee: Finance & Personal Committee: No appointees made in 2014 City Appointed Representatives in 2014: Fire Relief Association: Councilmember Bukkila Andover Community Center Advisory Commission: Councilmember Knight Anoka - Hennepin Community Education Advisory Board: Councilmember Trude QCTV Commission: Councilmember Trude & City Administrator Jim Dickinson Youth First: Jill Disher, City Administrator Jim Dickinson & a vacancy ACTION REQUIRED The City Council is requested to appoint members for the Standing Committees and Commissions for 2015 based upon the Mayor's recommendations. Respectfully submitted, Michelle Hartner Deputy City Clerk CHAPTERS CITY COUNCIL RULES AND PROCEDURES SECTION: 1 -5 -1: Meetings 1 -5 -2: Presiding Officer 1 -5 -3: Minutes 1 -5 -4: Order of Business 1 -5 -5: Quorum And Voting 1 -5 -6: Ordinances, Resolution, Motions, Petitions And Communications 1 -5 -7: Committees 1 -5 -8: Suspension Or Amendment of Rules 1 -5 -1: MEETINGS: A. Regular Meetings: Regular meetings of the City Council shall be held on the first and third Tuesdays of each calendar month at seven o'clock (7:00) P.M. Any regular meeting falling upon a holiday shall be rescheduled at the convenience of the City Council. All meetings shall be held at City Hall or at another public location as designated by the City Council. (Amended Ord. 243, 11 -4 -1997; amd. 2003 Code) B. Special Meetings: Special meetings of the Council may be called by the Mayor or any two (2) members of the City Council by writing filed with the City Clerk. At least one day before the meeting, the City Clerk shall notify each member of the time, place and purpose of the meeting by causing written notice thereof to be delivered to each City Council member personally or, if the City Council member cannot be found, by leaving a copy at the home of the member with some person of suitable age and discretion. Special meetings may be held without prior written notice when all City Council members are present at the meeting or consent thereto in writing. Such consent shall be filed with the City Clerk prior to the beginning of the meeting. Any special meetings attended by all the City Council members shall be a valid meeting for the transaction of any business that may come before the meeting. C. irst Meeting In January: At the first regular City Council meeting in - January of each year, the City Council shall: Designate the depositories of city funds; 2. Designate the official newspaper; 3. Choose an Acting Mayor from the City Council who shall perform the duties of the Mayor during the disability or absence of the Mayor from the city, or until a successor has been appointed and qualifies; and 04. Appoint such officers and employees and such members of boards, commissions, and committees as may be necessary. D. Open Meetings: All City Council meetings, including special and adjourned meetings, shall be open to the public. (Amended Ord. 243, 11 -4 -1997) 1 -5 -2: PRESIDING OFFICER: A. The Mayor shall preside at all meetings of the City Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the City Clerk shall call the meeting to order and shall preside until the City Council members present at the meeting choose one of their number to act temporarily as presiding officer. B. The presiding officer shall preserve order, enforce the rules of procedure herein prescribed, and determine without debate, subject to the final decision of the City Council on appeal, all questions of procedure and order. Except as otherwise provided by statute or by these rules, the proceedings of the City Council shall be conducted in accordance with Robert's Rules of Order Revised. C. Any member may appeal to the City Council from a ruling of the presiding officer. If the appeal is seconded, the member may appeal once solely on the question involved, and the presiding officer may explain his /her ruling; but no other City Council member shall participate in the discussion. The appeal shall be sustained if it is approved by the majority of the members present exclusive of the presiding officer. D. The Mayor or other such member of the City Council as may be presiding may move, second and debate from the chair. The presiding officer shall not be deprived of any of the privileges of a City Council member by reason of his /her acting as the presiding officer. (Amended Ord. 243, 11 -4 -1997) 1 -5 -3: MINUTES: A. Minutes of each City Council meeting shall be kept by the City Clerk or his /her designee. In the absence of both, the presiding officer shall appoint a secretary to keep minutes. B. Ordinances, resolutions, and claims need not be recorded in full in the minutes if they appear in other permanent records of the City Clerk and can be accurately identified from the description given in the meeting minutes. C. All City Council meetings shall be tape recorded, and the recorded tapes of each meeting shall be retained in the City Clerk's office for public review for a period of six (6) months from the date of the meeting; except that tape recordings of Minnesota Statutes Chapter 429 proceedings shall be retained for three (3) years. D. The minutes of each meeting shall be reduced to typewritten form, shall be signed by the City Clerk, and copies thereof shall be delivered to each City Council member as soon as practicable after the meeting. The minutes shall include all motions, resolutions, votes and reasons given for the decisions. In addition, any important legal information on the subject should be recorded. If any member of the City Council chooses to have any additional comments recorded, he /she should request this at the time the comment is made. At the next regular City Council meeting following such delivery, approval of the minutes shall be considered by the City Council. The minutes need not be read aloud, but the presiding officer shall call for any additions or corrections. If there is no objection to the proposed additions or corrections, they may be made without a vote from the City Council. If there are no additions or corrections, the minutes shall stand approved. Minutes of all City Council meetings shall be posted at the City Hall for public review. (Amended Ord. 243, 11 -4 -1997) 1 -5 -4: ORDER OF BUSINESS: A. Order Established: Each meeting of the City Council shall convene at the time and place appointed therefore. City Council business shall be conducted in the following order: 1. Call to order. 2. Pledge of Allegiance. 3. Resident forum. 4. Agenda approval. 5. Approval of minutes. 6. Consent items. 7. Discussion items. 8. Staff items. 9. Mayor /council input. 10. Adjournment. B. Variations: The order of business may be varied by the presiding officer or upon City Council motion, but all public hearings shall be held at the time specified in the notice of hearing. C. Agenda: An agenda of business for each regular City Council meeting shall be prepared by the City Clerk and filed in the office of the City Clerk not later than eight (8) days preceding the meeting. An agenda item will be considered only if the City Council has been given the information or report for the item prior to the meeting date, unless the item is of an emergency nature. The agenda shall be prepared in accordance with the order of business, and copies thereof shall be delivered to each council member at least four (4) days in advance of the next regular City Council meeting. No item of business shall be considered unless it appears on the agenda for the meeting, but the City Council may, at its discretion, consider matters not appearing on the agenda. (Amended Ord. 243, 11 -4 -1997; amd. 2003 Code) 1 -5 -5: QUORUM AND VOTING: A. Quorum: At all City Council meetings, the majority of all the City Council members elected shall constitute a quorum for the transaction of business, but a smaller number may adjourn from time to time. (Amended Ord. 243, 11- 4 -1997; amd. 2003 Code) B. Voting: 1. The votes of the members of any question pending before the City Council may be voice vote, standing vote, or in any other manner of voting which signifies the intention of the members, and the names of those voting for and against the question shall be recorded in the minutes. If any member being present does not vote, the minutes, as to his /her name, shall be marked "Present -Not Voting ". 2. A majority vote of all members of the City Council shall be necessary for approval of any ordinance unless a larger number is required by statute. Except as otherwise provided by statute, a majority vote of a quorum shall prevail in all other cases. (Amended Ord. 243, 11 -4 -1997) 1 -5 -6: ORDINANCES, RESOLUTIONS, MOTIONS, PETITIONS AND COMMUNICATIONS: A. Presentation And Recording: Every ordinance and resolution shall be presented in writing. All motions shall be recorded in the minutes and stated in full before they are submitted to vote by the presiding officer. All petitions and other communications addressed to the City Council shall be in writing and shall be read in full upon presentation to the City Council. They shall then be recorded in the minutes by title and filed with the minutes in the office of the City Clerk. B. Signatures And Proof Of Publication Required: Every ordinance and resolution passed by the City Council shall be signed by the Mayor, attested by the City Clerk and filed. Proof of publication of every ordinance shall be attached to and filed with the ordinance. C. Amendments And Repeals: Every ordinance or resolution repealing a previous ordinance or resolution or a section or subdivision thereof shall give the number, if any, and title of the ordinance or resolution to be repealed in whole or in part. No ordinance, resolution or subdivision thereof shall be amended by reference to the title alone, but such amending ordinance or resolution shall set forth in full each section or subdivision to be amended. (Amended Ord. 243, 11 -4 -1997) PI-5-7- COMMITTEES: Committees of the City Council shall be of two (2) tanding and special. OStanding Committees: Standing committees shall be permanent and shall be appointed by the Mayor with the advice and consent of the City Council at the first regular meeting of the City Council each year. Each standing committee shall consist of two (2) members of the City Council, and the chairperson of each committee shall be designated by the Mayor. Each standing committee member shall serve as appointed unless excused by a majority of the members of the City Council. The City Council may appoint a number, not to exceed three (3) additional persons (not members of the City Council), to work with and advise each standing committee. The standing committees and their functions are: 1. Finance Committee: Shall have under its cognizance in an advisory capacity matters relating to budget, audit, licenses, assessments and such other matters as may be referred to it. 2. Personnel Committee: Shall have under its cognizance in an advisory capacity matters involving the administrative structure relating to form, organization, staff responsibilities, duties, and to advise the City Council on matters relating to the establishment of training opportunities, fringe benefits and such other matters as referred. B. Special Committees: Special committees shall be appointed, as the need arises, to carry out a specified task, at the completion of which, that is, on presentation of a special report to the City Council, it automatically ceases to exist. A special committee should not be appointed to perform a task that falls within the assigned function of an existing standing committee. Special committees shall be appointed by the Mayor, with the advice and consent of the City Council, as the need arises. The chairperson of each committee shall be designated by the Mayor. Such committees shall consist of as many members and perform such duties as the City Council may require. C. Reports And Recommendations: Any matter brought before the City Council for consideration may be referred by the presiding officer to the appropriate committee or to a special committee appointed by him /her for a written report and recommendation before it is considered by the City Council as a whole. Each committee report shall be signed by a majority of the members and shall be filed with the City Clerk prior to the City Council meeting at which it is to be submitted. Minority reports may be submitted. Each committee shall act promptly and faithfully on any matter referred to it. (Amended Ord. 243, 11 -4- 1997) 1 -5 -8: SUSPENSION OR AMENDMENT OF RULES: These rules, or any of them, may be temporarily suspended by a majority vote of all of the City Council members, and shall not be repealed or amended except by a majority vote of the whole City Council after notice has been given at some preceding City Council meeting. (Amended Ord. 243, 11 -4 -1997) • 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community Development Director SUBJECT: Public Hearing/Vacation of Easements/ 3200 South Coon Creek Drive — Tract A, Registered Land Survey No. 262 - Planning DATE: January 6, 2015 INTRODUCTION The City Council is asked to hold a public hearing and consider the vacation of drainage and utility easements located at 3200 South Coon Creek Drive on Tract A, Registered Land Survey No. 262 as depicted on the attached easement vacation exhibit. During the process of preparing for the sale of the 4.44 acre piece of property from the City of Andover to Shadow Ponds, LLC, staff discovered in reviewing the title commitment that drainage and utility easements existed on the property that encumber the property to the extent the proposed development plans are not feasible. In order to proceed with the closing, the easements are in need of vacation. New easements will be rededicated with the recording of the final plat of Creekside Meadows. Drainage and Utility Easement — Document No. 431028 The drainage and utility easement dedicated in 2003 to the benefit of the City of Andover encumbers roughly a 150 foot area lying parallel and west of Coon Creek. This easement was dedicated for the future extension of municipal utilities to the Rural Reserve area to the north of South Coon Creek Drive. Since the easement was dedicated in 2003, additional review of the depth of the sanitary sewer pipe has occurred by the City's Engineering Department. The depth of the sewer line is much shallower than originally expected, therefore, the easement is excessive and should be vacated. Drainage and Utility Easement — Woodland Creek Plat In 1988, when the plat of Woodland Creek was recorded, a One hundred (100') drainage and utility easement was dedicated parallel and west of Coon Creek to allow for maintenance along the creek as requested by the Coon Creek Watershed District. Although this easement could remain, the easement is redundant with the easements that will be dedicated with the plat of Creekside Meadows. ACTION REQUESTED The Council is asked to hold a public hearing and approve the proposed vacation of easements. Respectfully submitted, David L. Carlberg Community Development Director Attachments Resolution Location Map Easement Vacation Exhibit CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION GRANTING THE VACATION OF DRAINAGE AND UTILITY EASEMENTS ON TRACT A, REGISTERED LAND SURVEY NO. 262, LEGALLY DESCRIBED AS FOLLOWS: That part of the drainage and utility easements dedicated per WOODLAND CREEK, Anoka County, Minnesota and deeded per Document No. 431028, both of which lie within Tract A, REGISTERED LAND SURVEY NO. 262, Anoka County, Minnesota. WHEREAS, the City of Andover has requested to vacate the above described drainage and utility easements; and WHEREAS, a public hearing was held and there was no opposition to the request; and WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easements. Adopted by the City Council of the City of Andover on this 6th day of January, 2015 subject to the following: 1. The vacation of easement shall be recorded at Anoka County. ATTEST Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Julie Trude, Mayor At•r1 of NDOV FA Public Hearinq Map- Vacation of Easement "83 1 "84 W81 4431 1 "32 W® 59 16660 1 "53 3 1d $ 1"65 35 1 "36 ti 14433 N ..1 23 l "2d j 1 "21 z z 0 \ 11 1 "12 14d09 393 16388 14381 14332 14339 OON Cgf,FK��' 3336 / 3216 3324 � [#@AepO! 3362 143AD AVE 3332 3302 3282 282 3232 32R 3252 3242 3322 3312 4 1 3065 CF 5COON 2E 31'A `i 3096 3045 14ZND LN C a O O v s 114 Me 14184 14168 1d154 Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved S Printed 12/16/2014 Easement Vacation Exhibit PID g 28- 32 -24 -33 -0029 I A A h ID ^I IL)\ /r -\/ V I \ L. rll vLJ V L- �N, South line of Tract A. — REGISTERED LAND SURVEY NO. 262 —E, °A I IVV. tvt ki 0 "SO \^ �7Gi la t ^sP 9, \ or 2 O s N m� PROPOSED EASEMENT VACATION DESCRIPTION- That part of the drainage and utility easements dedicated per WOODLAND CREEK, Anoka County, Minnesota and deeded per Document No. 431028, which lies within Tract A. REGISTERED LAND SURVEY NO. 262, said Anoka County. Denotes Drainage & Utility Easement to be Vacated Area of Drainage & Utility Easement to be Vacated = 64,921 sq. ft. or 1.49 acres x $COb r -loo• r ..o °n .°. wroo•.e s� ��"�Hakanson Easement Vacation Exhibit u.W, yy bn el .N �����, > Anderson for a SHADOW PONDS, LLC t . ". I.V om° tw.n -aw ru ro-.nme we tz IS t♦ o[u assn YAn ..,.,. 1 L_J _ J ENE Corner of Outlot \ / WOODLAND CREEK 587 "W A. 163.7 - 163.74 - • — 9n �E)m Avr -nll r- nl ul I`r"I \L/ I L_IVVL North line of Tract A, 1, � A 0 —/ REGISTERED LAND SURVEY 262 \ �1 1 Also the North line Outlot of A. WOODLAND CREEK 7 N I \L_ \71J I LI \L_L) ° \✓ o PID g 28- 32 -24 -33 -0029 I A A h ID ^I IL)\ /r -\/ V I \ L. rll vLJ V L- �N, South line of Tract A. — REGISTERED LAND SURVEY NO. 262 —E, °A I IVV. tvt ki 0 "SO \^ �7Gi la t ^sP 9, \ or 2 O s N m� PROPOSED EASEMENT VACATION DESCRIPTION- That part of the drainage and utility easements dedicated per WOODLAND CREEK, Anoka County, Minnesota and deeded per Document No. 431028, which lies within Tract A. REGISTERED LAND SURVEY NO. 262, said Anoka County. Denotes Drainage & Utility Easement to be Vacated Area of Drainage & Utility Easement to be Vacated = 64,921 sq. ft. or 1.49 acres x $COb r -loo• r ..o °n .°. wroo•.e s� ��"�Hakanson Easement Vacation Exhibit u.W, yy bn el .N �����, > Anderson for a SHADOW PONDS, LLC t . ". I.V om° tw.n -aw ru ro-.nme we tz IS t♦ o[u assn YAn ..,.,. r ' r 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Dave Carlberg, Community Develo Director SUBJECT: Public Hearing/Vacation of Easements/ Lot 4, Block 2, Weybridge Second Addition and Lot 15, Block 6, Creek View Crossing —1194 & 1210 141" Lane NW - Planning DATE: January 6, 2015 INTRODUCTION Bob Overmann and Kevin Gwinn are seeking to vacate drainage and utility easements over, under, and across parts of Lot 4, Block 2, Weybridge Second Addition and Lot 15, Block 6, Creek View Crossing located at 1194 & 1210 141St Lane NW as depicted on the attached easement vacation exhibit. DISCUSSION The City Council on December 16, 2014, approved the vacation of Park 2, Creek View Crossing which lies between the above stated properties. The purpose of vacating the Park 2 property was to allow for the splitting of the small strip of park property and combing equal portions to the adjacent properties owned by Mr. Overmann and Mr. Gwinn. However, both of the adjacent properties currently have five foot (5') side yard drainage and utility easements located along the lot line dedicated with the original plats which are in need of vacation, hence the request to vacate said easements. A condition of the approval of the vacations is that new five foot (5') side yard drainage and utility easements shall be dedicated along the newly created lot line. ACTION REQUESTED The Council is asked to hold a public hearing and approve the proposed vacation of easements. Attachments Resolution Location Map Easement Vacation Exhibit Respectfully submitted, David L. Carlberg Community Development Director CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION GRANTING THE VACATION OF DRAINAGE AND UTILITY EASEMENTS ON LOT 4, BLOCK 2, WEYBRIDGE SECOND ADDITION AND LOT 15, BLOCK 6, CREEK VIEW CROSSING, LEGALLY DESCRIBED AS FOLLOWS: That drainage and utility easement as dedicated within the recorded plat of WEYBRIDGE SECOND ADDITION, Anoka County, Minnesota described as follows: The west 5.00 feet of Lot 4, Block 2, WEYBRIDGE SECOND ADDITION, Anoka County, Minnesota, lying south of the north 10.00 feet and north of the south 10.00 feet thereof. AND That drainage and utility easement as dedicated within the recorded plat of CREEK VIEW CROSSING, Anoka County, Minnesota, described as follows: The east 5.00 feet of Lot 15, Block 6, CREEK VIEW CROSSING, Anoka County, Minnesota lying south of the north 10.00 feet and north of the south 10.00 feet thereof. WHEREAS, Bob Overmann and Kevin Gwinn have requested to vacate the above described drainage and utility easements; and WHEREAS, a public hearing was held and there was no opposition to the request; and WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easements. Adopted by the City Council of the City of Andover on this 6th day of January, 2015 subject to the following: 1. The vacation of easement shall be recorded at Anoka County. 2. New drainage and utility easements shall be dedicated and established along the side yards of the lot line created with the subdividing of Park 2, Creek View Crossing. ATTEST Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Julie Trude, Mayor 9 cl'ry o i NA- DOVE Public Hearing Map 1338 1261 ILB 1236 .w .226 1233 1261 .w 1233 I "" 1203 1193 1143 J.J2 (yp 41, 1192 1190 1168 .156 1144 1181 11® 1153 1145 113 : oon c9[rx 9� 9F coop coat 2)9 N Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved g Printed 12/18/2014 1246 12L 1210 1222 119, 1182 1120 1158 1142 s f:. : oon c9[rx 9� 9F coop coat 2)9 N Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved g Printed 12/18/2014 ,o - North line of Lot 15 141ST LANE Block NW 6, CREEK VIEW%- o CROSSING \ 1O — — North line of Lot 4, Block 2, WEYBRIDGE — - - SECOND ADDITION I \ _ 5 - - 5 1A /F- I LEI \IL 7 I I wz VV -.,/ i l i an _o E W PID# 26- 32 -24 -43 -0024 lr - IAI �W �w wad V IL_VV OW 1 0 J3 F _ c U c3o s? E m ' n a c O rn a O o n QaO ou L "Lu, '2 ., o a ese PIO/76- l2 -24 -J4 - 2�0 -- pW 4 Nm l i e or ^IN I/ ^r_ -/II r\N IF L_I�L\JI V/ L s 5 South line of Lot 15, - Block 6, CREEK VIEW - CROSSING �. South line of Lot 4, .> A E:) Block 2, WEYBRIDGE - `i \I ` SECO14D ADDITION A 11 111'T I /1 N I (- \IJL/I I I\/I N Easement Vacation Exhibit PROPOSED EASEMENT VACATION DESCRIPTION PID NO. 26- 32 -24 -34 -0064 That drainage and utility easement os dedicated within the recorded plat of CREEK VIEW CROSSING, Anoka County, Minnesota, described as follows: The East 5.00 feet of Lot 15, Block 6, CREEK VIEW CROSSING, Anoka County, Minnesota lying South of the North 10.00 feet and North of the South 10.00 feet thereof. PROPOSED EASEMENT VACATION DESCRIPTION PID NO. 26- 32 -24 -43 -0024 That drainage and utility easement as dedicated within the recorded plat of WEYBROCE SECOND ADDITION. Anoka County, Minnesota described as follows: The West 5.00 feet of Lot 4, Block 2, WEYBRIDGE SECOND ADDITION, Anoka County, Minnesota, lying South of the North 10.00 feet and North of the South 10.00 feet thereof. P ......... p ,k I null, ("l.l llll 111 111 1]1 1 ",W. r( Area of Drainage & Utility Eosement to be Vacated ova P10#26- 32 -24 -34 -0064 • 700 g.a w 0.02 owe. Area of Drainage & Utility Eosement to be Vacated over PIO #26- 32 -24 -43 -0024 - 703 soft w 002 acre. PROPERTY OWNER: PROPERTY OWNER Kevin & Carolyn Gwinn Robert & Mary Overmonn PID# 26- 32 -24 -34 -0064 PID# 26- 32 -24 -43 -0024 H $cal. Cale RevbNn I nn wy ...l I d i. w aM ame " ",:.. ".� " °'.�," aaw �� Easement Vacation Exhibit 1 „.,� u�.. IM`lo., ul � Hakanson ") nderson °r w CITY OF ANDOVER 1 anM R. Qri.lmrwnm. ILV a[a .. No. INia WI. l.]+t] war ,u a.] .l] WA R 12/23/14 no 10. A0901 -3014 91x15 .\9 doal `µ 111ryvdwn roe 2' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule February Council Workshop DATE: January 6, 2015 INTRODUCTION A, Iq The Council is requested to schedule a Council Workshop for the month of February for a number of miscellaneous business items. DISCUSSION Potential agenda items for a general February workshop have been identified as follows: 1. Joint Meeting with Community Center Advisory Commission 2. Progress Update Woodland Creek Wetland Restoration 3. 2014 & 2015 General Fund Budget Progress Report 4. January 2015 City Investments Review 5. Other Topics Other items may be added upon Council request or operational need. ACTION REQUIRED Schedule a Council workshop, suggested date is February 25th at 6:00 pm or another date and time acceptable to the Council. ted, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule March Council Workshop DATE: January 6, 2015 INTRODUCTION I '.'M The Council is requested to schedule a Council Workshop for the month of March for a number of miscellaneous business items. DISCUSSION Potential agenda items for a general March workshop have been identified as follows: 1. Review Mayor /Council Emergency Management Roles 2. Discuss 2015/2016 Council Goals 3. Discuss 2016 Budget Development Guidelines 4. 2015 General Fund Budget Progress Report 5. February 2015 City Investments Review 6. Other Topics Other items may be added upon Council request or operational need. ACTION REQUIRED Schedule a Council workshop, suggested dates are March 24th or March 31st at 6:00 pm or another date and time acceptable to the Council. fitted, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Harmer, Deputy City Cle SUBJECT: Schedule 2015 Local Board of Appeal & Equalization DATE: January 6, 2015 INTRODUCTION The Council is requested to select potential dates for holding the 2015 Local Board of Appeal & Equalization. DISCUSSION It is again time to schedule the Local Board of Appeal and Equalization dates. The Anoka County Assessor has indicated they will make every attempt to accommodate City Council /Board of Review dates of choice, but please keep in mind they are scheduling 21 meetings and will need to avoid conflicts for those assessors that will need to attend multiple meetings. The dates for the meeting must fall between April 13, 2015 and May 8, 2015. April 23`a is not available within that date range. The Council is requested to select two potential dates of choice to submit to the County Assessor. ACTION REQUIRED The City Council is requested to select potential dates for holding the 2015 Local Board of Appeal & Equalization. Respectfully submitted, Michelle Hartner Deputy City Clerk Attachment: Calendar }es PA r n4l POM and S I OZ lijdV uow uns OE 6E 8Z LZ 9,7 SZ Xf £Z ZZ IZ OZ 61 81 LI 91 > <[II SI 67 £I 9 x.��7 07 >< 6 x 8 L 6 }es PA r n4l POM and S I OZ lijdV uow uns May 2015 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 0 1 < 1 13 >< 1 15 16 17 >< 18 19 20 21 22 23 24 25 >< 26 < 27 28 / 30 ><- 31 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report January 6, 2015 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for January 6, 2015 City Council Workshop DATE: January 6, 2015 The City Council is requested to receive the following supplemental information. Consent Items Add -On Item. Approval Application for Exempt Permit/Anoka Area Chamber of Commerce (Supplemental) — Administration Organizational Items Item #14 Designate Official Newspaper (Supplemental) -Administration submitted, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administn FROM: Michelle Hartner, Deputy City SUBJECT: Approval Application for Exempt Permit/Anoka Area Chamber of Commerce DATE: January 6, 2015 INTRODUCTION The Anoka Area Chamber of Commerce has submitted an application for a raffle at an event they are hosting on February 20, 2015 at the Courtyards of Andover, 13545 Martin Street NW. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Application MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 8/14 Page 1 of 2 An exempt permit may be Issued to a nonprofit organization that: • conducts lawful gambling on five or fewer days, and Application fee (nonrefundable) • awards less than $50,000 in prizes during a calendar year. If the application Is postmarked or received 30 days or more before the event, the application If total prize value for the year will be $1,500 or less, contact the Licensing fee is $50; otherwise the fee Is $100. Specialist assigned to your county. Organization Information Org nization Nam : / Previous Gambling Permit Number: o e: �N %j B/ o{r�orhrNerce _3 S6Z� /y -a16 Minnesota Tax ID Number, If any: Federal Employer ID Number (FEIN), if any: 8 5-c7 2-4/,5-,/ Type of Nonprofit Organization (check one): =Fraternal Religious Veterans © Other NonprofiitOrganization Mailing Address: ty: State and Zip: County: Z B r � c� c '5 uct re oKy lY) N 5, 3v,� nok Nam f Chief Executive Officer (CEO): Daytime Phone: Email: N4c✓ - - w rok- Nonprofit Status Attach a copy of ONE of the following for proof of nonprofit status: Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Minnesota Secretary of State Business Services Division 60 Empire Drive, Suite 100 St. Paul, MN 55103 Phone: 651- 296 -2803 IRS Income tax exemption (501(c)) letter in organization's name. your Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877 - 829 -5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter). If your organization falls under a parent organization, attach copies of both of the following: a. an IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. Gambling Premises Information Name of premises where the gambling event will be conducted (for raffles, list the site where the drawing will take place): he ou rl• a ✓ 15 nalov�r Address (do not use PO box): City or Township: Zip Code: County: 5A15 pl*r4 -1�.-, 5>t1-«f n�a�ev� 553oy >,o� Date(s) of activity (for raffles, indicate the date of the drawing): Check each type of gambling activity that your organization will conduct: Bingo* = Paddlewheels* = Pull -Tabs* = Tipboards* Raffle (total value of raffle prizes awarded for the year: $ ) *Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov /gcb and click on Distributors under the LIST OF LICENSEES, or call 651 -539 -1900. . III/ .__r:__i _ L__ r-- __ -_•. 1•_.-_-:i 8/14 e u, c Local Unit of Government Acknowledgment I CITY APPROVAL for a gambling premises located within city limits application Is acknowledged with no waiting period. application is acknowledged with a 30 -day waiting od, and allows the Board to issue a permit after 30 days days for a 1st class city). application is denied. Print City Name: Signature of City Personnel: Date: Local unit of government must sign. ]Chief Executive Officer's Signature The information provided in this application is report will be completed and returned to the E Signature: Print Name: Requirements Complete a separate application for: • all gambling conducted on two or more consecutive days, or • all gambling conducted on one day. Only one application is required If one or more raffle drawings are conducted on the same day. Send application with: _ a copy of your proof of nonprofit status, and _ application fee (nonrefundable). If the application Is postmarked or received 30 days or more before the event, the application fee is $50; otherwise the fee is $100. Make check payable to State of Minnesota. To: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Data privacy notice: The Information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to Issue a permit. If your organization supplies the information requested, the Board will be able to process the COUNTY APPROVAL for a gambling premises located in a township the application Is acknowledged with no waiting period. the application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days. application Is denied. Print County Name: Signature of County Personnel: Date: TOWNSHIP (if required by the county). On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.166.) Print Township Name: Signature of Township Officer: Title: Date: ite to the best of my knowledge. I acknowledge that the financial of the event date. Date: / � /E Financial report and recordkeeping required. A financial report form and Instructions will be sent with your permit, or use the online fill -in form available at www.mn.gov /gcb. Within 30 days of the event date, complete and return the financial report form to the Gambling Control Board. Your organization must keep all exempt raffle records and reports for 3 -1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). Questions? Call the Licensing Section of the Gambling Control Board at 651 -539 -1900. This form will be made available in alternative format (i.e. large print, Braille) upon request. application. Your organization's name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board Issues the permit. When the Board Issues the permit, all information provided will become public. If the Board does not Issue a permit, all Information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other Individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of Information after this notice was given; and anyone with your written consent. C 1 T 1" O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Harmer, Deputy City Clei SUBJECT: Designate Official Newspaper - Supplement DATE: January 6, 2015 INTRODUCTION Each year the City Council must designate the official newspaper of the city where publication of official notices is made. Questions were raised by the Anoka County Record (see attachment 1) and this supplemental agenda item is to address those questions. In 2014 a total of $7,921.58 was spent for the publishing of 77 items. DISCUSSION Proposal One: The Anoka County Union has submitted their proposal to serve as the city's legal newspaper for 2015. The legal publication rate will be $10.75 per column inch, much the same as proposed for 2014. The Anoka County Union currently reaches 4,317 Anoka County households. Please see attached communication relative to being Andover's current legal publication from ECM Publishers, Tom Murray (Attachment 2). Proposal Two: The Anoka County Record has submitted two options to serve as the city's legal newspaper for 2015. Currently the Anoka County Record subscription and bulk distribution reaches 426 households. Option One: Flat Rate $10 flat rate per legally required publication notice regardless of length. Using 2014 as an example Andover would have paid approximately $770. Option Two: The legal publication rate proposed is $5.00 inch (9 lines per inch). (If applied to 2014 would have cost approximately $3,684.) City Administration has reviewed the proposals and while the proposal submitted by the Anoka County Record is lower, staff is still recommending the Anoka County Union be designated as the official newspaper. The primary reason is the limited circulation and distribution of the Anoka County Record. ACTION REQUIRED The City Council is requested to designate the Anoka County Union as the official newspaper for 2015. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Attachment 1 Attachment 2 James Dickinson From: editor @anokacountyrecord.com Sent: Friday, January 02, 2015 10:49 AM To: James Dickinson Cc: Sheri Bukkila; Mike Knight; Julie Trude Subject: RE: Newspaper designation, staff report inaccurate Mr. Dickinson, I appreciate your quick response. For a staff report to make a recommendation based upon circulation, as you have stated, why are the actual circulation numbers missing and not put into context to provide meaning to them? Statistically speaking, the staff is placing its entire recommendation upon two newspapers that both have 2% or less circulation in the county. In Anoka County, the US Census Bureau estimates that there are 128,756 households for 2013. Anoka County Record with a "print' run of 426 represents a circulation of less than 1% of households. Anoka County Union with a "print' run of approximately 3200 represents a circulation rate of 2% of households. The census bureau also states there are 339,534 living in Anoka County in 2013. In the case of both newspapers, circulation would be less than 1 %. The staff report also does not provide the council with the actual dollar amounts overall which is needed to make a financial comparison between the two offers. For example, in Ham Lake the Union would have charged them approximately $5000 to publish notices in 2014. At our $10 rate, the price would have been $590. The question for the council is whether they have a better place to spend $4410. Would an investment of this savings into a better city website, newsletter, etc. be more beneficial for taxpayers? How much did Andover spend in legal notices for 2014? How many notices did you publish? The final piece that is missing from the staff analysis is that one paper charges for print and online access of the entire paper while the other maintains free distribution. Sincerely, John M. Kysylyczyn Owner & Publisher Anoka County Record PO Box 21014 Columbia Heights, MN 55421 -0014 Member - Minnesota Newspaper Association -- - - - - -- Original Message -- - - - - -- Subject: Re: Newspaper designation, staff report inaccurate From: James Dickinson <J.DickinsonCabandovermn.gov> Date: Fri, January 02, 2015 8:54 am To: "editor@anokacountyrecord.com" < editorCcbanokacountyrecord.com> Cc: Sheri Bukkila <cm.bukkilaCalandovermn.aov >, "cm.howard @andovermn.gov" <cm.howard(@andovermn.00v >, Mike Knight <CM.KniahtCabandovermn.gov >, Julie Trude <cm.trude(abandovermn.aov> Mr. Kysylyczyn, Thank you for your email. The proposal summary in the Staff report was prepared making the closest comparison of the proposals from both newspapers, and utilizing the proposals that currently complement the City of Andover's internal /external business practices. You will also see that both newspaper proposals in their entirety were included with the agenda item. Regardless, I will submit a supplemental agenda item to the Council highlighting your Option #1. Relative to your closing questions about the Staff recommendation, you will notice in the Staff report that it is noted that Staff's recommendation is a more expensive option. Staff does stand behind that recommendation, and the primary reason is the limited circulation of the Anoka County Record (as printed in the most recent Anoka County Record, total circulation was 426). In closing, thank you for your proposal and your interest in the City of Andover. Respectfully, Jim Dickinson City Administrator City of Andover 763- 767 -5110 From: editor@anokacountvrecord.com <editor @anokacountvrecord.com> Sent: Friday, January 2, 2015 1:42 AM To: James Dickinson Cc: Sheri Bukkila; cm.howard@andovermn.eov; Mike Knight; Julie Trude Subject: Newspaper designation, staff report inaccurate Mr. Dickinson, I have reviewed your council packet for January 6, and staff has placed inaccurate information about our newspaper bid in the staff report. I would ask that this be corrected. As you will see in our proposal, our bid for Andover was $10 per legal notice, regardless of length. On average, this rate is 90% less than the Union's rate, not the 50% less as implied in the staff report. The staff report only noted our alternative rate of $5.00 per column inch. This is not our primary rate as our letter indicates. To be frank, we only offer this rate because one local government in our service area refuses to consider a flat rate publication structure. On the issue of circulation, our newspaper provides complimentary copies to city hall if designated as your legal newspaper. While staff implies that the Union has a greater circulation, there are no numbers to support this. Other cities in the Union's service area, including the City of Ramsey, have asked them for circulation numbers for their specific city to no avail. Am I correct in that staff is recommending one newspaper over another when BOTH newspapers have a circulation rate of less than 1% in your community? Am I correct that staff is recommending to the council that they spend three or four times more for publishing legal notices in a newspaper that has less than 1% circulation in your community? Note that the Anoka County Board is scheduled on Tuesday to name Anoka County Record as the official newspaper of Anoka County government. Sincerely, John M. Kysylyczyn Owner & Publisher Anoka County Record PO Box 21014 Columbia Heights, MN 55421 -0014 Member - Minnesota Newspaper Association From: Tom Murray <tom.murray @ecm- inc.com> Date: January 5, 2015 at 1:43:48 PM CST To: <m.hartner @andovermn.eov> Subject: Anoka County UnionHerald - 4,317 Anoka County distribution weekly Dear Michelle, As you consider the bids that best serve the public interest, the best choice is the Anoka County UnionHerald as Andover's 2015 offical Legal Newspaper. Almost all of a governing body's work, including legal descriptions, notices of public meetings, hearings, bid requests, ordinance enactments, tax law changes, and assumed names, require by law that a third party publish the request and activities of that body for all to see (both online and in print). This serves as a notice of transparency to all interested parties ahead of the fact and as an archived testament of the actions after the fact, proving legally that proper notice was given. The laws for being certified as a "qualified legal newspaper" have a number of stipulations that ensure, A: that a trusted third party, rather than the governing body, controls the flow of information; and, B: the vehicle that compiles and delivers the printed and digital versions of these Public Notices does indeed adhere to the standards of the State of Minnesota. Any action or meeting completed with improper notice may be challenged and possibly dismissed as if it never happened. The Public Notice laws were clearly formulated to require that a city or county's official "Legal Newspaper" be trusted as the keeper and timely dispenser of the public's information in accordance with the laws. In the State statutes, there is no mandate that a public body must accept the lowest rate bid. The law does require that bids be entertained, but the rate is not necessarily the only factor that can, or should, go into choosing your Legal Newspaper. Besides price, public reach and credibility should be factored into any decision for Public Notice assignment. In fact, there are many examples across Minnesota in which the lowest bids have not been adopted. Andover residents are best served with the transparency that only a trusted print circulation and an active, well- visited website can offer. Anoka County UnionHerald publishes and distributes over newspapers every week in towns and cities throughout Anoka County. Our newspapers are audited for yen ied circulation. We are unwavering in our commitment to the highest standards and compliance as your Legal Newspaper publisher. We cover your governmental meetings and events with information and publicity in our local papers every week - as we have done for over a century. With over 80 employees working in Anoka County, the economic impact of our workforce spending is significant. Many of our employees live in Anoka County - some are probably your neighbors - who pay taxes and contribute to your local communities. The property from which we operate the Anoka County UnionHerald as well as the corporate offices for ECM Publishers, Inc. are located in Anoka County. (ECM is the publisher of 49 newspapers throughout the metro and outstate, with over 600,000 circulation each week.) Last year, we paid over $100,000 in county property taxes. ABCNewspaoers.com is one of the busiest websites in Anoka County. We see more than 53,000 "unique visitors" to our website each month in search of information of all types, including an archived Public Notice section that stores and displays your Public Notices to meet and exceed 331A.02- Subd.5. As you finalize your choice for your Official Legal Newspaper for 2015, 1 urge you to take all the above considerations into account. look forward to continuing our relationship as Andover's Legal Newspaper. I would be happy to meet with you to discuss the value and assurances that the Anoka UnionHerald offers through our Public Notice publication services. Sincerely, Tom Murray Tom Murray ABC Newspapers / Anoka Co. Shopper I ECM Printing ECM Publishers, Inc 4101 Coon Rapids Blvd., Coon Rapids MN 55433 Direct - 763- 712 -3533 Elk River Star News Cell - 612- 741 -7055 506 Freeport Ave., Ste. A, Elk River MN 55330 tom.murray0ecm- inc.com abcnewsoaoers.com . erstarnews.com 4 � (0 SUBJECT: Recommended 2015 Appointments DATE: January 6, 2015 Based on authorization provided the Mayor in City Code 1 -5 -7, I propose the following appointments for 2015: Special Committees: Public Works Committee: Councilmember Knight (Chair) & Councilmember Goodrich Newsletter Committee: Councilmember Bukkila (Chair) & Councilmember Holthus Standing Committees: Finance Committee & Personnel Committee: Entire Council City Appointed Representatives: Fire Relief Association: Councilmember Bukkila Andover YMCA Community Center Advisory Commission: Councilmember Knight, Councilmember Holthus as his alternate. Anoka - Hennepin Community Education Advisory Council: Councilmember Holthus QCTV Commission (2): Mayor Trude, City Administrator Dickinson Youth First (3): Jill Disher, City Administrator Dickinson, Councilmember Goodrich Respectfully submitted, Julie Trude