HomeMy WebLinkAboutNovember 20, 2014ll/ J
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV
Regular Park & Recreation Commission Meeting
November 20, 2014
7:00 P.M.
1. Call to Order
2. Resident Forum
3. Approval of Minutes (10/16/14)
4. Consider Hockey Tournament Application /AHYHA Youth Hockey
Jamboree
5. Consider Application for Scheduled Use of Recreational Facilities /Andover
High School
6. Consider 2014 -2015 Hockey Rink Schedule
7. Outstanding Items
8.
9. Chair's Report
10. Adjournment
7:15 P.M. or Shortly Thereafter Workshop Session
A. Consider Park Irrigation Projects for 2015
B. Discuss Playground Equipment/Pine Hills North /12 -31, Cont.
C. Consider Kelsey Round Lake Park Master Plan Draft RFP /Project 15 -11,
Cont.
C IT Y OF
LNDOVE^
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City EngineerIDpIP,
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: 4. Consider Application for Scheduled Use of Recreational Facilities /Andover
Huskies Youth Hockey Association Jamboree
DATE: November 20, 2014
INTRODUCTION
The Park and Recreation Commission is requested to consider approving the attached
Application for Scheduled Use of Recreational Facilities (City Complex Outdoor Hockey Rinks)
as requested by the Andover Huskies Youth Hockey Association ( AHYHA) for a Youth Hockey
Jamboree from January 16 -17, 2015.
DISCUSSION
Attached is the application received from AHYHA. The days that are being requested are as
follows:
• Friday, January 16, 2015 from 5 pm to close at City Complex Outdoor Hockey Rinks
(both east and west rink).
• Saturday, January 17, 2015 from 8 am to 6 pm at City Complex Outdoor Hockey rinks
(both east and west rink).
Note: As of right now the Public Works Parks Maintenance Department will prepare the rinks on
Friday prior to the start of the first jamboree game and first thing Saturday morning before the
games start.
ACTION REQUIRED
The Park & Recreation Commission is requested to approve the Application for Scheduled Use
of Recreational Facilities at the City Complex Outdoor Hockey Rinks for an A14YHA Youth
Hockey Jamboree.
Respectfully submitted,
Todd J. Haas
cc: Bret Kline, AHYHA (copy sent by e -mail)
Steve Gorowsky, AHYHA (copy sent by e -mail)
Attachment: Tournament Application ✓
loft - 201r- hockeyl.e��Q¢,
2014 -15 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM
(Hockey and/or Broomball)
NAME OF TOURNAMENT:
TOURNAMENT ORGANIZATION:
TOURNAMENT SPONSOR:
(Please print or type all information)
'_c CA c<c.a C i
TWO TOURNAMENT DIRECTORS MUST BE LISTED,
TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2
(print name): �3 `L �� r - _
C} y / (print name): ��y�U7 - sy�
ADDRESS: 9 t I 1 G/ jZn� ,,1,1C/ !ADDRESS: 71 / [ l-�- c �i N.nrA_ fS�' ff �
CITY, STATE, ZIP CODE: A+.Cra+fl�l�" �/�' 7 �XJ l CITY, STATE, ZIP CODE: f3 Aoyc C t JAW r/�S3Q�r
PHONE: 7b33S5=8'� 6t Z' a6�ry/ -i!
(home) (work) (mobile) PHONE: b "Uo3
tt ��ll �/ tL (home) �^ (work) (mobile)
E-MAIL; e�.�t�nC `\5t t4� t �t E -MAIL: .laoC�in/SI�LJrAky kC,_
Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament.
Check here if organization is located in Andover !�
DATES OF TOURNAMENT: �"� I k T
HOCKEY RINK FEES AND USAGE
Fees are as follows: (Check A or B)
0 A. No Rink Maintenance
0 Adult - $200.00 tournament fee for the rink or rinks ( *), plus a $100.00 rink usage fee per rink
Youth - $200.00 tournament fee for the park (1, plus a $100.00 rink usage fee per rink
for all youth organizations not affiliated with Andover youth
Note: ( *) This tournament fee is used to secure the use of the rink(s) and to pay for a City employee to maintain
the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee
includes the use of shovels during the duration of the tournament The Tournament Directors is
responsible for maintenance of rink(s).
Number of rinks to be used
Note: 1 day toumamentsijambore" will be charged 75% of the tournament and rink usage fee.
0 B. With Rink Maintenance
0 Adult - $400.00 tournament fee for the rink or rinks ( *), plus a $100.00 rink usage fee per rink and a $300 escrow
per rink for additional maintenance. Note: Any remaining escrow will be returned to the applicant once the final
City maintenance personnel costs have been determined. If it has been determined that the fees collected are not
enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay
for these costs prior to the release of any damage deposit that has been collected for the tournament.
I1<Youth - $400.00 tournament fee for the rink or rinks ( *), plus a $100.00 rink usage fee per field a'hd a $300 escrow
per rink for additional maintenance. Note: Any remaining escrow will be returned to the applicant once the final
City maintenance personnel costs have been determined. If it has been determined that the fees collected are not
enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay
for these costs prior to the release of any damage deposit that has been collected for the tournament
Note: ( *) This tournament fee is used to secure the use of the rinks) and to pay for a City employee to maintain
the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the
maintenance of rink(s), The usage fee includes the use of the shovels during the duration of the
tournament. ECEIVE
_ Number of rinks to be used
1 OCT 2 8 2014
Note: 7 day tournaments will be charged 76% of the tournament and rink usage fee.
Damage Deposit Fees (Check A or B)
0 A. $500 Profit Organizations
B. $250 Non - Profit Organizations
Rink usage as follows: (Check fields requested to be used)
HockK Rinks
-City Hall Outdoor Rink Facility -East Rink
)tdity Hall Outdoor Rink Facility -West Rink
0 Hawkridge Park Rink
0 Prairie Knoll Park Rink
0 Crooked Lake School Rink
Note: if your group or organization schedules 2 rinks and uses additional rinks, the group or organization will be charged double
the rink usage fee for each additional rink plus an administration fee of 10% penalty.
SPECIAL REQUEST SECTION Check the following boxes if applicable.
0 List any special Instructions necessary for the Public Works Department so arrangements can be made prior to the
tournament/jamboree. (Example: Additional hockey nets, bleachers, snow removal)
The application will be considered by the Park & Recreation Commission at the next available meeting. The Park and Recreation
Commission meet on the first and third Thursday of each month.
A $500.00 damage deposit fee (or $250.00 deposit fee for non -profit organizations) is due at the time of application is made to
the City. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The
$500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department
Supervisor.
* If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A.
The City Council has adopted the following policy:
"Fees for tournaments shall be paid at the time of application is made to the City. If the tournamentr)amboree is cancelled, the
Tburnament Fee, the Rink Usage Fee and /or the Non - Intoxicating Liquor License Fee will not be returned. In the event that
another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full
amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where
tournament fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least
14 days prior to the date of the tournament.
If further Information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application fonns may be obtained
from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304.
• The City reserves the right to cancel or delay usage of the rinks due to weather, rink conditions, etc.
• Regulations, Violations and Penalties (City Code Title 8 Chapter 4) regarding use and occupancy of City parks are available on
the City of Andover's webpage at www,andovermn.9ov
NO ALCOHOL
�D- ZB -'Zot�
DATE TOV5RNAMENTPAECTOR#1 (signature)
DATE TOURNAMENT D ECTO #2 ature)
Approved by City Council: 516/14
Todd Haas
To: inkline411 @gmail.com
Cc: steve.gorowsky @ahyha.com
Subject: RE: Hockey tourney app
10/30/14
Bret;
Based on the application (Part B) that was submitted to me, you have indicated AHYHA would like the City to provide
rink maintenance during the tournament. I will need you to confirm this. If so, it will be necessary to pay the necessary
fee of $1150 as soon as possible ($400 tournament fee plus $100 for each rink, $300 additional escrow for additional
maintenance and $250 for a damage deposit fee).
If you are not needing maintenance, AHYHA will still need to provide a $250 damage deposit fee that will be returned
after the tournament if no damage has been found and the use of the facilities have been cleaned up including parking
lots areas.
Just keep in mind at a minimum, the City will have the rinks ready on Friday and the Parks Maintenance crew will be in
early first thing Saturday morning to clean and flood the rinks.
Please let me know as soon as possible so I can let the Park Commission know of your intentions.
Any questions feel free to contact me at 763 - 767 -5131.
Thanks.
Todd
From: inkline411(agmail.com [mailto:inkline411(&gmail.com]
Sent: Tuesday, October 28, 2014 3:06 PM
To: Todd Haas
Subject: Hockey tourney app
Let me know if you need anything else
Thanks
Bret kline
Sent from my Verizon Wireless 4G LTE Smartphone
rA
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: 5. Consider Application for Scheduled Use of Recreational Facilities /Andover
High School
DATE: November 20, 2014
INTRODUCTION
This item is in regard to considering approving the attached Application for Scheduled Use of
Recreational Facilities for use of the City Hall Outdoor Hockey Rink Complex (east and west
rinks) as requested by the Andover High School Physical Education Department.
DISCUSSION
The dates that have been requested are as follows:
• January 15 &23,2015 from 1:00 pm to 2:15 pm.
• February 6, 13, & 27, 2015 from 1:00 pm- 2:15 pm.
Note: Since this is a daytime request, the Commission may want to consider waiving the
requirements that are to be submitted as part of the Guidelines to use the facility.
ACTION REQUIRED
The Park & Recreation Commission is requested to approve the Application for Scheduled Use
of Recreational Facilities for use of the City Hall Outdoor Hockey Rink Complex (east and west
rinks) as requested by Andover High School Physical Education Department.
Respectfully yssubmitted,
Todd J. Haas
Cc: Eric Johnson, Andover High Physical Education Department (copy sent by e -mail)
Attachment: Application for Scheduled Use of Recreational Facilities'/
20 f W —2-01s- (+o ckeX 564 QAv_Ce_
ANDOVER PARK AND RECREATION COMMISSION
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
Group requesting use of facilities_ Andover High School Physical Education
Association President Eric Johnson Phone (Home) 7637674114
Print Name Phone (Work) 7635068459
�jf �7 Phone (Mobile) 6512702782
Association President �/ / ) (F- mmilorir inhnennnonnLe� 417
5ignatutt q Date
Address 2112 And er it
City Andover State MN Zip 55304
APPLICATION DUE DATES:
FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in November.
FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL,
BASEBALL, AND LACROSSE,
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in March.
FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
BASEBALL.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may
be used to determine field allocation (see attached). Facility requests submitted by the due date
with this completed form will be given the highest priority. Subsequent requests will be filled on a
first -come, first - served basis if facilities are available. The sequencing of scheduling will be
considered with City youth associations having first priority.
Number of participants expected in program this year 35
Number of participants expected from Andover this year 35
Number of participants in program last year 35
Number of participants from Andover last year 35
Age brackets for participation_ 17 -18 vrs old
r 0 CEIVE
CT 3112014
Number of game fields /rinks needed per week this year 2
Indicate season start and end dates Jan 15 23 and Feb 6 13 27
Time slot desired (list 2 choices) 1. 1:001 -2:15 pm
List specific fieldslrinks being requested (refer to attached listing)
1. City Complex East and West
Number of practice fields /rinks needed per week this year
Time slot desired (list 2 choices)
List specific fields /rinks being requested (refer to attached listing)
Note: Field /hockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and/or association that applies for use of a recreational facility will be
required to pay a fee as determined by the City Council for park security.
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS
PROVIDED.
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS.
Approved: 1/2000
Revised 8120109
Revised 4120111
fielduse.doc
2
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 6. Consider 2014 -2015 Hockey Rink Schedule
DATE: November 20, 2014
INTRODUCTION
This item is in regard to considering the 2014 -2015 hockey rink schedule for the upcoming
season.
DISCUSSION
To date the City has only received an application from the Andover Huskies Youth Hockey
Association ( AHYHA). Anoka, Coon Rapids and St. Francis Youth Hockey Associations were
notified that rinks were available for them to reserve but none of them have responded. Attached
is the proposed schedule and the rinks that AHYHA plan on using for the 2014 -2015 season. As
you can see from the attached schedule, AHYHA will be responsible to provide supervision
(either a coach or member of the association) on Monday's, Tuesday's and Thursday's from 4 pm
until 8:30 pm at City Hall Outdoor Hockey Rink Complex, Hawkridge Park and Prairie Knoll
Park. The City will need to provide a warming house attendant on all the other days of the week
(Wednesday's, Friday's, Saturday's and Sunday's). AHYHA will not be providing supervision at
Crooked Lake Elementary School Rink for the upcoming season so the City will need to provide
a warming house attendant each day of the week it is open.
Note: Copies of the By -laws, Policies and Procedures are available on AHYHA website at
http• / /www gyha com/paage/ show /210180 - policies - procedures- and - bylaws
% of
By -Laws,
Certificate
Established
Name of Group
Participants
Policies and
501C3
of
Grievance
from Andover
Procedures
(State)
Insurance
Procedures
based on
2013 -14
season
Andover Huskies
Yes (no
Yes (no
Yes
Yes (no
Youth Hockey 1
87%
changes from
changes
changes from
Assoc. ( AHYHA)
2013 -14)
from
2013 -14)
2013 -14)
Note: Copies of the By -laws, Policies and Procedures are available on AHYHA website at
http• / /www gyha com/paage/ show /210180 - policies - procedures- and - bylaws
ACTION REQUIRED
The Park and Recreation Commission is requested to consider approving the 2014 -2015 hockey
rink schedule as presented.
Respectfully submitted,
Todd J. Haas
Attachments: 2014 -2015 Hockey Rink Schedule, Application from AHYHA
cc: Mark Chevalier, President of AHYHA (copy sent by e -mail)
ANDOVER PARK AND RECREATION COMMISSION
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
Group requesting use of facilities_ Andover Huskies Youth Hockey Association
Association President Mark Chevalier Phone (Home)
Print Name Phone (Work)
Phone (Mobile) 612 - 669 -7143
N." i 4—,
Association President 10 -22 -14 (E -mail) mark. chevaliereahyha.com
Signature (required) Date
Address_ 15200 Hanson Boulevard NW
City Andover State MN Zip 55304
APPLICATION DUE DATES:
FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in November.
FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL,
BASEBALL, AND LACROSSE.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in March.
FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
BASEBALL.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may
be used to determine field allocation (see attached). Facility requests submitted by the due date
with this completed form will be given the highest priority. Subsequent requests will be filled on a
first -come, first - served basis if facilities are available. The sequencing of scheduling will be
considered with City youth associations having first priority.
Number of participants expected in program this year 433
Number of participants expected from Andover this year 375 - _ -. E
Number of participants in program last year 414 4
Number of participants from Andover last year 375 oy:
Age brackets for participation: 4yrs to 15 yrs
Number of game fields /rinks needed per week this yea
Indicate season start and end dates November 15 — March 15
Time slot desired (list 2 choices)
List specific fields /rinks being requested (refer to attached listing)
Number of practice fields /rinks needed per week this year 3
Time slot desired (list 2 choices) 1. 5:30-8:30
2.
List specific fields /rinks being requested (refer to attached listing)
1. City Rinks East / West
2. Hawk Ridoe
3. Prairie Knoll
Note: Field /hockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and /or association that applies for use of a recreational facility will be
required to pay a fee as determined by the City Council for park security.
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS
PROVIDED.
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS.
Approved: 1/2000
Revised 8120109
Revised 4120111
flelduse.doc
2
ANDOVER HOCKEY RINK SCHEDULE
WINTER 2014 -2015
i
MON
TUE
WED
THU
FRI
SAT
SUN
Prairie Knoll
AHYHA
j
AHYHA
AHYHA
5:30 -8:30 PM 5:30 -8:30 PM
'15 30-8:30 PM
Hawk Ridge
AHYHA
AHYHA
AHYHA
5:30 -8:30 PM 5:30 -8:30 PM
5:30 -8:30 PM
Cr. Lk. School
City Complex
AHYHA
AHYHA
AHYHA
East
5:30 -8:30 PM 5:30 -8:30 PM
'5:30-8:30 PM
_
City Complex
AHYHA
AHYHA
AHYHA
West
5:30 -8:30 PM 5:30 -8:30 PM
5:30 -8:30 PM
• January
15 &
23, 2015 and February 6, 13, & 279 2015 from 1 -2:15 pm /Andover High
School/
• Friday- Saturday,
City Hall Outdoor Hockey Rinks Complex (east & west)
January 16 -17, 2015/8 am to 6 pm /AHYHA/City Complex Outdoor
Hockey Rink
Complex(east
& west)
-
I
NOTE: FAILURE
TO USE THE RINKS 2 DAYS
IN A ROW WILL
RESULT IN LOSS OF RINKS
Date
Parks Coordinator
Date of Preparation
11/20/2014
APPROVED:
11 /20/2014
REVISED:
hockey.xls
C IT YY O�jF
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1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer9013�1
FROM: Todd J. Haas, Asst. Public Works Director 'OW
SUBJECT: 7. Review Outstanding Items
DATE: November 20, 2014
Issues list as of 11/17/14
COMPLETED PROJECTS —
ON -GOING PROJECTS -
• Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report is due in
January.
• Update of Quarterly Sheriff s Department Report on Park Patrol & Vandalism — Next quarterly
report is due in January.
• Pine Hills North — Since all the items from this past year are done, the next phase of the project is
selecting the smaller playground equipment that will be installed near the south end of Grow West
Field (item is on the agenda). The property (west half and the east half) is now completed and
officially recorded at Anoka County.
• Andover Lions Park — The Park Commission has requested the funds for replacing of the
playground equipment be carried over into 2015. The letters have been sent out to the neighborhood
regarding how to fill out the survey. The results of the survey will presented at the December 18'}'
meeting.
• Hidden Creek East Park — This is schedule for a couple improvements (new fall zone and concrete
borders) to be made in 2015. The letters have been sent out to the neighborhood regarding how to fill
out the survey. The results of the survey will presented at the December 18th meeting.
• Timber Rivers Park -- This is schedule for a couple improvements (new playground equipment, new
fall zone and concrete borders) to be made in 2015. The letters have been sent out to the
neighborhood regarding how to fill out the survey. The results of the survey will presented at the
December 18'" meeting.
• Rose Park — The infields have been sodded and the outfield/ponding areas have been graded. Parking
lot has been also been completed with gravel. The fields will not be available for use by the baseball
association next spring since the turf will not be ready to play on.
• Way Finding Signs — The signs are now done. Some of the signs have been installed by Public
Works staff. Additional signs will be installed weather permitting.
ON -HOLD PROJECTS — None at the time.
OTHER ITEMS OF INTEREST —
• Prairie Knoll Park Cell Tower —Nothing new to report. Still waiting for them to indicate when they
are planning on starting on the construction.
• 2014 Events in City Parks or Facilities — The Park and Recreation Commission will need to
determine what each of the Commissioners will be responsible for during 2014. Item is on the agenda.
➢ Marinello — Commissioner Marinello will be determining other ideas for an event in
2015.
➢ Elstrom/Miskowiec — (Done). Since the tree planting project did not work out, the
Commissioners volunteered on October 26th to clean up the rain garden at the Crooked
Lake Boat Landing.
➢ Stenzel/Lindahl/Lewnau — A spring ride for 2015 will need to be discussed to
determine if that is still in the works. If that is the case, a newsletter article would need
to be submitted by Friday, January 23, 2015 for the March/April Newsletter.
➢ Butler — (Done). Commissioner Butler is coordinating the Adopt a Park cleanup at
Andover Lions Park.
Update of Pedestrian Trails — Listed below are some of the trail segments that have been identified
by the City Council on October 21St in the 2015 -2019 CIP for pedestrians and bikers.
➢ 2015. Nothing is planned for 2015.
➢ 2016. Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to
South Coon Creek Drive.
➢ 2017. Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to
Vale Street NW.
➢ 2018. Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker
Lake Blvd 140th Avenue NW.
➢ 2019. Bituminous trail along Crosstown Blvd from 159th Ave to Prairie Road.
➢ 2019. Bituminous trail from Kensington Estates 7th Addition to Andover Station North.
Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson
Street NE in Ham Lake — The project is still scheduled for 2015 -2016. As part of this project trail
segments along the north side of Bunker Lake Boulevard will either be left in place or portions
reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also
the trail will continue on the north side to Jefferson Street. A new trail will be constructed from Crane
Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be
constructed on the south side from the Anoka County Highway Department, crossing the railroad
tracks, tying into Bunker Hills Regional Park. An overpass will not be constructed over the railroad
tracks due to the cost of the bridge.
• Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility —
The Commission will need to determine in the spring of 2015 where they would like to have meeting.
If you have any questions or comments regarding any of the items mentioned above or any items
relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff
recommends the Commission continue reviewing the City Council meeting minutes that you receive
by e -mail as to discussions of various projects the City Council has been working on or is
considering.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
To: Park and Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer
From: Todd J. Haas, Assistant Public Works Director
Subject: A. Consider Park Irrigation Projects for 2015
Date: November 20, 2014
INTRODUCTION
The Park and Recreation Commission is requested to consider the park irrigation projects
for 2015.
DISCUSSION
The Capital Improvement Plan for 2015 includes irrigation of 1 or more parks. The
Public Works Parks Maintenance Department has identified the top three parks that are to
be considered by the Commission. The three parks are as follows:
• Wild Iris Park — $12,000 (includes the installation of pump assembly, irrigation
of the baseball field and around the playground area. Does not include electric
service for pump /controls and does not include for installation of service from city
water main)
• Andover Lions Park -- $11,000 (includes the installation of pump assembly,
irrigation of the baseball field and around the playground area. Does not include
electric service for pump /controls and does not include for installation of service
from city water main)
• Hills of Bunker Lake West Park -- $15,500 (includes the installation of pump
assembly, irrigation of the baseball field and around the playground area. Does
not include electric service for pump /controls and does not include for installation
of service from city water main)
Note: Of the three parks listed, the Hills of Bunker Lake West Park and Wild his Park
water service cost will be higher due to the length of the service that is needed to serve
the park.
BUDGET IMPACT
$20,000 has been allocated for 2015 but with Oak Bluff Park irrigation costs coming in
higher than budgeted, the total expenditure for 2015 irrigation project will need to be
reduced to $15,000 or less as requested by the Finance Department.
ACTION REQUESTED
The Park and Recreation Commission is requested to consider the park irrigation projects
for 2015.
Respectfully submitted,
Todd J. Haas
V/
Attachment: Page 53 from 2015 -2019 CIP
I
u
U
Capital Plan 2015 thrtt 2019
City of Andover, MN
Justification
Since most of the City parks have sandy soils, irrigation is pretty much the only way to keep the grass green and the area looking good
otherwise the area will turn to dirt and will be unsightly.
Expenditures
2015
2016
2017
2018
2019
Total
Improvement
20,000
20,000
20,000
20,000
20,000
100,000
20,000
Total 20,000
20,000
20,000
20,000
20,000
100,000
Funding Sources 2015
2016
2017
2018
2019
Total
Park Dedication Funds 20,000
20,000
20,000
20,000
20,000
100,000
Total 20,000
20,000
20,000
20,000
20,000
100,000
Budget Impact/Other
--ontinued annual maintenance.
53
NDOV
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer lD
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: B. Discuss Playground Equipment/Pine Hills North/12 -31, Cont.
DATE: November 20, 2014
INTRODUCTION
The Park and Recreation Commission is requested to continue discussing the playground
equipment at Pine Hills North, 12 -31.
DISCUSSION
Based on the discussion from the last meeting on October 16, 2015, each Park Commissioner is
requested to review playground equipment that will need to be selected for Pine Hills North.
There are four playground equipment suppliers that Public Works staff has indicated that meet
the minimum requirements such as being durable and vandal proof. The suppliers are as follows:
• Gametime. Website is http://www.gametime.copVproducts/l)rimetime- products /2 -to -5-
years- products/ Note: Prices for each product are available on the website.
• Ultimate Playgrounds. Website for the 2 -5 year olds is
http: / /www.kompan.us /playlzround- equipment /play- structures # / ?amax =5
Note: Make sure that the age range of 2 -5 is selected on the left side of the screen along
with selecting play structures in the categories section below the age range. No unit prices
available on the website but information was sent to each of the Commission members on
November 7th so check your e-mail to see the price list and equipment that you can chose
from.
• St. Croix Recreation. Website for the 2 -5 year olds is
http://www.bciburke.com/find-playl4round-designs.html
Note: Enter the age group (2 -5) and the price range ($15k and below) and there should be
a number of options which they can explore. If you click on one that you like, the price
for that unit is provided.
• Landscape Structures. http://www.playlsi.com/Explore-Products/Product-
Lines/ Outdoor- PlaysystemsNalue- Preschool- Plavgrounds/Pa es/Pla s�playuounds-
ages2to5.aspx Note: At this time staff has not heard back from the local representative.
Just as a reminder, the age group being considered for new equipment is for the 2 -5 year olds.
BUDGETIMPACT
$40,000 has been allocated for the playground equipment for the equipment, fall zones, concrete
borders, and ADA access to the structure.
ACTION REQUIRED
The Park and Recreation Commission is requested to begin discussions on the playground
equipment at Pine Hills North, 12 -31.
Respectfully submitted,
Todd J. Haas
CITY OF
LNDOVE^
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer Da
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: C. Consider Kelsey Round Lake Park Master Plan Draft RFP /15 -11
DATE: November 20, 2014
INTRODUCTION
The Park and Recreation Commission is requested to consider the Kelsey Round Lake Park
Master Plan Draft Request for Proposals (RFP), Project 15 -11.
DISCUSSION
Attached is a copy of the Kelsey Round Lake Park Master Plan draft RFP. Based on input from
the Park Commission at the last meeting on October 16, 2014, the proposed project scope will be
critical to the long and short term planning for possible park improvements and upgrades. The
Master Plan should address existing conditions and provide ideas for future improvements
including but not limited to trail development, prairie and wetland restoration, interpretive center
which may include restrooms and a plaza (more details of this would be included in the RFP),
playground equipment, potential acquisitions of additional properties around the perimeter of
Round Lake and additional landscaping within the park itself.
The proposed timetable for issuing the RFP's and when the Master Plan is to be completed is
identified on Page 5. With the new Mayor and 2 new Councilmembers starting in January of
2015, the Council at that time will determine if the RFP is to include the potential for an
interpretive center and if additional properties around the perimeter of Round Lake for park/open
space /trails shall be considered.
BUDGETIMPACT
$50,000 has been allocated for the preparation of the RFP as identified in the Capital
Improvement Plan.
ACTION REQUIRED
The Park and Recreation Commission is requested to consider the Kelsey Round Lake Park
Master Plan Draft RFP, Project 15 -11.
Respectfully submitted,
.i�w040*00-0-
Todd J. Haas
Attachment: Kelsey Round Lake Park Draft RFP; Kelsey Round Lake Park Existing Site Plan
REQUEST FOR PROPOSAL
PROJECT #15 -11
Master Plan Consulting Services
for Kelsey Round Lake Park
Andover, Minnesota
Proposals due by:
Friday, February 27, 2015 @ 4:30 PM
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
1
TABLE OF CONTENTS
Part 1.0
Introduction
3
Part 2.0
Instructions for Proposers
4
Part 3.0
Evaluation of Proposals and Award
8
Part 4.0
Specifications
9
Part 5.0
Terms and Conditions
10
Attachments: Exhibit A —Specimen Contract
Exhibit B — Insurance Requirements
REQUEST FOR PROPOSALS
KELSEY ROUND LAKE PARK
MASTER PLAN
PART 1.0 INTRODUCTION
1.1 STATEMENT OF PURPOSE
The purpose of this Proposal is to enter into an agreement for Professional Services for
consulting services for the Master Plan of Kelsey Round Lake Park. Proposer must submit
detailed plans stating how they intend to perform the services required and identify a potential
schedule (including milestones, estimated timetable, and reports to be provided).
1.2. BACKGROUND
Kelsey Round Lake Park is located at address 15521 Xenia Street NW, in Andover, MN, and is
part of the Anoka County Parks and Recreation System. The nature park has been around over
20 years and the City now is ready to refocus on the park and consider future opportunities for
the development of the park including but not limited to trail development, prairie and wetland
restoration, interpretive center which may include restrooms and a plaza, playground
equipment, potential acquisitions of additional properties around the perimeter of Round Lake
and additional landscaping.
Kelsey Round Lake Park is 152 acres in size and is located adjacent to Round Lake on the west
side. Currently visitors have access to trails, woods, wetlands, and prairie ecosystems.
No programming is currently available at the park. The park is open year for those that like to
ride bike, walk, jog, snow shoe, cross country ski or just come to the park to see what nature has
to offer.
1.3 SCOPE OF SERVICES
The City of Andover will enter into an agreement with a qualified Consulting Firm to develop a
Master Plan to address development of the park. The plan will include trail development,
potential expansion of the park by acquiring private properties around Round Lake that could
become park and /or open space, prairie and /or wetland restoration, interpretive center which
may include restrooms and a plaza, playground equipment and additional landscaping. The plan
will also need to include a vision, goals, and a strategic plan designed to meet the future needs
of the interpretive center. The project scope is described below:
• The Master Plan will be critical to the long and short term planning for possible park
improvements and upgrades. The study should address existing conditions and provide
ideas for future improvements and upgrades.
• The Master Plan will need to address the potential expansion of the existing park around
the perimeter of Round Lake itself to determine if it is feasible to acquire the necessary
properties to have a park /open space /trail system around the lake.
41
• If it determined that an interpretive center is needed, a staffing/volunteers evaluation
with options must be provided.
• Present findings to various groups (such as City staff, the Andover Parks and Recreation
Commission and the City Council) during the evaluation process. A minimum of up four
presentations will be made to the Park Commission and /or City Council and up to four
meetings with City staff.
It is the intention of the City to enter into a contract with the selected proposer who will
complete the scope of work in accordance with terms and conditions as hereinafter provided.
1.4 IMPLEMENTATION DEADLINE
The City would like the selected proposer to begin the evaluation and assessment in April 2015.
The City would like to have the completed Master Plan report by August 28, 2015 to present to
the Andover Parks and Recreation Commission for their meeting in September 2015. The
selected Consultant is to provide a detailed project timeline, outlining when each step will be
accomplished, based upon the April 2015 start and the August 28, 2015 completion.
PART 2.0 INSTRUCTIONS FOR PROPOSERS
Vendor's proposal must be prepared in strict compliance with the "Proposal Format" below.
Failure to comply with all provisions of this RFP may result in disqualification of the submitted
proposal.
2.1 Proposal Deadline
Proposals must be received by 4:30 p.m. CST, Friday, February 27, 2015, 1685 Crosstown
Boulevard NW, Andover, MN 55304. All proposers must submit three (3) complete proposals
and one electronic version. One proposal must be marked "original." Any proposal received
after the time stipulated will be rejected. All proposals must be addressed to:
"Master Plan Consulting Services for Kelsey Round Lake Park"
City of Andover
1685 Crosstown Boulevard NW
Andover, MN 55304
2.2 Proposals will not be opened publicly at the closing of the RFP. All data contained in the
proposals will be disclosed as required, in accordance with the requirements of Minn. Stat.
§ 13.591. Trade secret data that a proposer wishes to protect during and after the
evaluation process must meet the definition and classification in Minn. Stat. § 13.37.
Proposers must invoke the protections of this section prior to or upon submission of the
data, and identify the data and state the reasons why protection is sought.
2.3 A pre - proposal meeting, which is not mandatory, will be held at 2:00 p.m. on Thursday,
February 5, 2015. The meeting will be held at the City of Andover City Hall, 1685
Crosstown Boulevard NW, Andover, MN 55304.
4
Any questions concerning the RFP must be submitted in writing by 12 PM (noon),
Thursday, February 19, 2015 to:
City of Andover
Attn: Todd Haas, Assistant Public Works Director /Parks Coordinator
1685 Crosstown Boulevard NW
Andover, MN 55304
E -mail: t.haas @andovermn.gov
A written response, in the form of an addendum(s) will be made available to all no later than
Tuesday, February 24, 2015.
2.4 Procurement Timetables
The following projected timetable should be used as a working guide for planning purposes. The
City of Andover reserves the right to adjust this timetable as required during the course of the
RFP process.
Issue RFP — January 29, 2015
Pre - proposal meeting at Andover City Hall - Thursday, February 5, 2015 at 2:00 p.m.
Questions due — Thursday, February 19, 2015 by 12:00 PM (noon)
Responses provided by— Tuesday, February 24, 2015
Proposals received by — Friday, February 27, 2015 at 4:30 PM
Interviews as needed —Week of March 9, 2015
Recommendation to the Andover Parks & Recreation Commission — March 19, 2015
Recommendation to City Council — March 24, 2015
Master Plan to be completed — August 28, 2015
2.5 Disclaimer
The City of Andover reserves the right to withdraw this RFP at any time and for any reason, and to
issue such clarifications, modifications, and /or amendments, as it may deem appropriate. The
City of Andover reserves the right to waive minor irregularities in proposals, if such action is in
the best interest of the City of Andover. Any such waiver shall not modify any remaining RFP
requirements or excuse the proposer from full compliance with the RFP specifications and other
contract requirements if the proposer is awarded the contract.
2.6 Proposals and Presentation Costs
The City of Andover will not be liable in any way for any costs incurred by proposers in the
preparation of their proposals in response to this RFP nor for the presentation of their proposals
and /or participation in any discussions or negotiations prior to the award of the contract.
2.7 Proposals
2.7.1 Rejection of proposals
5
The City of Andover reserves the right to accept or reject in part or in whole, any or all
proposals submitted. The City of Andover shall reject the proposal of any vendor who is
determined to be non - responsive. The unreasonable failure of a proposer to promptly
supply information in connection with respect to responsibility may be grounds for a
determination of non - responsibility.
2.7.2 Acceptance of Proposals
All proposals properly submitted shall be accepted by the City of Andover. However, the
City of Andover reserves the right to request clarifications or corrections to proposals.
Requests for clarifications or corrections by the City of Andover shall be in writing. Said
requests for clarifications or corrections shall not alter the Vendor's price contained in
the cost proposal.
2.9 General Instructions
2.9.1 Proposal Term: All Proposals must be valid for 90 days from the proposal
submission date.
2.9.2 Late Submissions: Proposals received after the specified date and time for
proposal submission will not be accepted.
2.9.3 Letter of Transmittal; The Letter of Transmittal should be a formal letter from
the proposer prepared in standard business format. It should be brief, signed
by a person who is authorized to commit the proposer organization to perform
the work included in the proposal, and should identify all materials and
enclosures being forwarded in response to the RFP.
2.9.4 Executive Summary: The Executive Summary of the Proposal shall be limited to
three (3) single- spaced typewritten pages. The purpose of the Executive
Summary is to provide a high -level description of the proposer's ability to meet
the requirements of the RFP.
2.10 Proposal Format
Proposers must submit proposals that are complete, thorough and accurate. Brochures and
other similar material may be attached to the proposal.
2.10.1 Outline of Proposal: The Proposers must submit a narrative response to Part 4.0
of this RFP, "Specifications and Requirements." Responses shall be prefaced
with the summary title and corresponding section number.
2.10.2 Proposers must submit a Narrative response or acknowledged agreement to
Part 5 of this RFP, "Terms and Conditions." Responses shall be prefaced with
the summary title and corresponding section number.
E
2.10.3 Appendices - the content is left to the Proposer's discretion, but should be
limited to materials that will be helpful in describing the services proposed.
2.10.4 Qualifications of Proposer - Shall contain pertinent information relative to the
firm's background, expertise and qualifications to accomplish all tasks set forth
in this RFP. This section should include:
• Identify the Assessment and Design Team, including the names,
company employed with, qualifications, and the person's strengths or
specialized experience.
• A list of sub - consultants and their role.
• Examples of related projects should be included.
• A minimum of three references similar in size and scope, including
name, address, contact, phone number.
• Current client list.
• New or innovative systems, products, or services recommended in past
studies.
• Ideas you have utilized in past studies, to minimize or reduce future
maintenance and operational costs.
• How your firm would gather information from stake holders during the
needs assessment.
• Proposals must be signed by an authorized representative of your firm.
• Price proposal, hourly rates of all staff involved and all other costs
including overhead, copying, travel, etc.
2.10.5 A detailed cost estimate and work plan that will identify the major tasks to be
accomplished and who will do them. This work plan will be used as a
scheduling and managing tool, as well as the basis for invoicing. The proposal
shall be based on a "time and material deliverables" with an hourly rate and a
not to exceed amount based on the scope of services provided for this
project. The not to exceed amount shall include reimburseables.
2.10.6 Compliance with RFP - This section should demonstrate the responder's
understanding of the City's needs and how closely the submitted plan for
services complies with the requirements of the RFP.
2.10.7 All proposals shall be bound and contained in a single volume. Proposals
should be prepared to provide a straightforward, concise description of your
firm's capabilities to satisfy the requirements of the RFP. You must also submit
one electronic version of your proposal on a CD.
2.11 Exceptions to Format
It is intended that this RFP describe the requirements and proposal format in sufficient detail to
secure comparable proposals, recognizing that various proposer's approaches may vary widely.
Proposals, which materially differ from the described format, may be rejected. All information
requested must be submitted, or alternatively, a statement giving the rationale of the proposer
for not submitting requested information must be provided. The City of Andover may, if it
7
deems it to be in its best interest, consider such statements in determining the responsiveness
of the proposal.
2.12 Implied Requirements
Products and services which are not specifically requested in this RFP, but which are necessary
to provide the functional capabilities proposed by the proposer, must be included in the
proposal. The proposer must include detailed information, including products, services, costs,
and how it will affect the implementation in time, quality of service etc.
PART 3.0 EVALUATION OF PROPOSALS AND AWARD
Award shall be made to the responsible and responsive proposer whose proposal is determined
to be the most advantageous to the City of Andover taking into consideration of the (not
necessarily in the order of importance or limited to): knowledge and experience,
implementation requirements, corporate resources and local operating plan, cost, and
references.
3.1 Process Overview
Proposals will be examined to eliminate those, which are clearly non - responsive to stated
requirements. Proposers should exercise particular care in reviewing the Proposal Format
portion of this RFP. The detailed evaluation may result in one or more finalists. At this point,
presentations may be requested of the proposers and negotiation will be carried out to finalize
the award of the project.
3.2 Proposal Evaluation Factors
A panel representing the City of Andover staff and the Andover Parks and Recreation
Commission will evaluate proposals. Any response that takes exception to any mandatory items
in this Proposal Process may be rejected and not considered. Proposals will be evaluated using
the factors detailed below (not necessarily in any order of importance or limited to):
a. A clearly demonstrated understanding of the work to be performed.
b. A detailed timeline to accomplish the tasks outlined in the Scope of Services.
c. Experience and qualifications of key personnel.
d. The firm's record of experience on similar projects, including past performance with
public entities.
e. Proposal organization, clarity, conciseness and thoroughness.
f. References.
g. Financial Considerations.
3.4 Contract Development
The City of Andover reserves the right to negotiate further with one or more responsible and
responsive proposers. The content of the RFP and the successful proposer's proposal(s) will
become an integral part of the contract, but may be modified by the provisions of the final
negotiated contract. By submission of proposals pursuant to this RFP, Proposer's acknowledge
8
that they are amenable to the inclusion in a contract of any information provided either in
response to this RFP or subsequently during the selection process.
Further, all proposers, by submitting proposals, agree that they have read, are familiar with all
the terms and conditions of the different documents making up the Contract Documents, and
will abide by the terms and conditions thereof.
The City of Andover has the right to use, as the City of Andover determines to be appropriate
and necessary, any information, documents, and anything else developed pursuant to the RFP,
the proposal and the contract.
The successful proposal shall be incorporated into the resulting contract and shall be a matter of
public record subject to the provisions of Minnesota law.
The City of Andover shall have the right to use all system ideas, or adaptations of those ideas,
contained in any proposal received in response to this RFP. Selection or rejection of the
proposal shall not affect this right.
4.0 SPECIFICATIONS AND REQUIREMENTS
4.1 Project Overview — Development of a Master Plan for the Kelsey Round Lake Park to
provide clear vision, direction, goals and strategies for the next 15 -20 years of operation.
The final product Master Plan should include the following as a minimum:
• Mapping and evaluation of the current condition and function of the park
and physical features of the grounds.
• Concept and schematic drawings showing the existing and future trails
planned.
• The plan will need to address the possible expansion of the existing park to
include additional property around the perimeter of Round Lake itself to
determine if it is feasible to acquire the necessary properties to have a
park /open space /trail system around the lake.
• Assessment of a possible interpretive center which may include restrooms
and a plaza in relation to the overall park, e.g. accessibility, way finding
signage, and other park features and facilities.
• A staffing/volunteers evaluation with options must be provided if an
interpretive center is needed.
• Concept and schematic drawings depicting the future planned interior
features of the interpretive center including: future physical amenities,
displays and exhibit spaces, work spaces, meeting spaces, restrooms, plaza
and other features.
• Specific recommendations for providing displays and exhibits including
educational topics, interactive features, themes, and concepts in the
interpretive center.
• Development of a capital improvements plan (CIP) including estimates for
each improvement being identified in the CIP for Kelsey Round Lake Park.
Vol
• Development of a programming services and marketing framework for the
interpretive center including recommendations on programs, general visits,
equipment rental (such as cross country skiing), room rental, social media,
and other opportunities for the center.
• Development of a staffing and volunteer framework plan to meet future
goals, including support services of the Parks Maintenance Department, e.g.
maintenance /operations.
• An assessment or recommendation of Kelsey Round Lake Park as to how to
promote the park (social media and other).
• Attend up to four meetings with City staff and up to 4 meetings with the
Andover Park Commission and /or City Council is anticipated.
4.2 SUB CONSULTANT MANAGEMENT
The vendor shall identify all sub consultants to be utilized in the performance of this contract,
including the type /amount of work /services they will be providing. If Sub consultants are used,
the City of Andover will consider the proposing vendor to be the Prime Consultant and to be
solely responsible in all contractual matters, including payment of any and all charges resulting
from such sub - Consultant arrangements.
The Prime Consultant will be fully responsible for the acts, errors, and omissions of the Sub -
Consultant. The successful respondent shall cause appropriate provision of its proposal to be
inserted in all subcontracts ensuing to assure fulfillment of all contractual provisions by sub
consultants.
The consultant shall be responsible for the management of all subcontracted personnel. The
consultant shall provide the City with its policies and procedures for sub consultant
management including the following:
• Consultant's level of experience with the sub consultant(s).
• Quality control measures.
PART 5.0 TERMS AND CONDITIONS
5.1 Contract for Services
The Contract resulting from this RFP shall be subject to the terms and conditions as provided in
the attached sample Contract for Services, Exhibit A. Please acknowledge agreement with these
terms and conditions in your proposal.
5.2 Insurance Requirements of Consultant
The Vendor agrees to obtain and to maintain insurance as required in the attached document
(Insurance Requirements) Exhibit B. Certificate of Insurance.
10