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HomeMy WebLinkAboutOctober 16, 20141685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting October 16, 2014 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (10/2/14) 4. Anoka County Sheriff's Department 3rd Quarterly Report 5. Park Dedication Improvement Fund 3rd Quarterly Report/Finance Department 6. Outstanding Items 7. 8. Chair's Report 9. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Begin Discussions on Playground Equipment/Pine Hills North /12 -31 B. Begin Discussions on Kelsey Round Lake Park Master Plan Draft RFP /Project 15 -11 C. Adjournment DATE: October 6, 2014 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office O SUBJECT: Andover Park Activity Quarterly Report July 2014 — September 2014 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 3rd quarter. Date: Time: Location: Case Number: 07.02 12:20 Crooked Lake 14139449 A deputy responded to a call of a vehicle that had been broken in to; memory cards stolen from the counsel. 07.04 12:07 Oak Bluff A CSO was called for an abandoned bike. found property room. 14141077 The bike was picked up and placed in the 07.04 16:20 Oak Bluff 14141217 A deputy was called to the park where a man was waiting to report a problem with an order for protection. 07.08 23:53 Hidden Creek North 14144816 A caller reported a group of juveniles being loud and disturbing. The caller called back and advised the juveniles were leaving towards Bunker Lake Blvd. The deputy attempted to locate the kids but was unable to. 07.09 19:52 Crooked Lake 14145490 A deputy responded to a complaint of trailers parked on the grass. When he arrived there were no violations. 07.09 19:55 Purple Park 14145495 A deputy responded to a fight in progress at the location. It involved a father and daughter; the daughter attempted to leave in a vehicle with an unknown male. The deputy spoke with the daughter about poor decisions at that request of the father. 07.09 Crooked Lake 14145527 & 14145537 Two parking citations were issued to driver's who were illegally parked. 07.09 15:36 Fox Meadows 14145274 A caller reported damage to the park due to a vehicle leaving the parking lot and spinning its tires. The deputy arrived and could not locate any damage. 07.10 Crooked Lake 14146366 & 14146371 Two parking citations were issued to driver's who were illegally parked. 07.11 14:28 Purple Park 14147137 A CSO was requested to assist with a vehicle lock -out. The CSO unlocked the vehicle. 07.11 20:46 Shadowbrook East 14147402 A caller reported a chair on fire in the middle of the basketball court. A deputy and the Andover Fire Department arrived. There was a can of lighter fluid next to the chair. The scene was documented but there are no suspects. 07.11 21:10 Station North 14147423 A deputy was dispatched to an alarm at the location. 07.15 17:42 Green Acres 14150618 A caller reported to a deputy that she was at the park a couple hours earlier and that her purse was stolen off her skateboard. 07.16 Crooked Lake 14151566 & 14151587 Two parking citations were issued to driver's who were illegally parked. 07.16 21:07 Hidden Creek North 14151635 A caller reported a vehicle parked near the playground equipment. The deputy arrived and spoke to the driver who stated she was cleaning out her vehicle and her kids were playing on the playground; nothing suspicious. 07.21 15:41 Dehn's 14155578 A resident reported some possible drug activity taking place in the park. The deputy followed up on the information and advised the caller to call 911 again if he observes the same suspicious activity. 07.21 23:07 Pine Hills 14155933 A deputy responded to a call of a vehicle parked in the lot and the driver had thrown out garbage on to the ground. He arrived and located the driver who admitted to throwing the garbage on the ground. She was issued a citation and made to pick up the trash. 07.24 02:42 Sunshine 14157681 A deputy responded to a suspicious vehicle in the parking lot. He located the occupants. One was transported home to her parents and the other was advised to leave. 07.26 Crooked Lake 14159918 & 14160058 Two parking citations were issued to driver's who were illegally parked. 07.26 12:09 Sunshine 14159698 A deputy responded to the location for a 79 year -old female not feeling well. Allina arrived and transported her. 07.26 23:51 Station North 14160252 A resident reported a suspicious vehicle at the location. A deputy made contact with the occupants who were talking and advised them to leave. 07.27 14:58 Sunshine 14160597 A deputy responded to an injured softball player. Allina arrived and transported the player. 07.27 23:34 Red Oaks West 14160940 A deputy was called to a suspicious vehicle. He arrived and located two occupants in the park and they were both issued citations. 07.28 18:51 Prairie Knoll 14161535 A caller reported vehicles in the south parking lot and advised the lot was supposed to be closed due to construction. The deputy arrived and saw the vehicles, but the signs and barricades that advised the public that the lot was closed were no longer in place. The city was advised. 08.08 23:58 Hidden Creek East 14170540 A caller reported juveniles in the park throwing fire- crackers at each other. A deputy arrived and did not locate anyone in the park. 08.14 21:48 Crooked Lake 14175295 A caller reported a possible drunk driver at the location. The deputy arrived and no vehicle or person was located. 08.16 18:14 Station North 14176619 A deputy was dispatched to an alarm at the location. When he arrived he found an unsecured door. The building was cleared. A public works employee arrived but did not have keys. 08.20 14:44 Lion Park 14179736 A deputy responded to an assault that happened between two juveniles near the railroad trestle. Both juveniles and parents were counseled on the situation. 08.22 18:35 Prairie Knoll 14181674 A deputy was called to a vehicle driving recklessly in the parking lot. He arrived and patrolled the area but was not able to locate the vehicle. 08.23 17:37 Prairie Knoll 14182456 A caller reported vehicles parked illegally at the location. The deputy arrived and issued two citations. 08.24 16:17 Sunshine 14183125 Deputies responded to a report of a male pointing a riffle at children play on the property line of the park and his property, and then yelling at the children. Deputies determined no crime had been committed and cleared the call. 08.30 19:52 Oak Bluff 14187827 A caller reported a group of juveniles smoking and drinking at the location. The deputy arrived and located the juveniles who were obeying park rules and state laws. 08.31 22:27 Prairie Knoll 14188828 A caller advised a vehicle pulled in to the parking lot, flashed their high beams, and challenged the caller to a fight. The deputy arrived and was able to determine who the driver was and contacted him. Both parties were spoken to about avoiding situations that could lead to a fight. 09.02 20:17 Green Acres 14190619 A caller reported a suspicious white van that could possibly be watching kids play football. The deputy arrived and there was no suspicious vehicle in the area. 09.06 10:36 Lund's North 14193570 A caller reported someone drove through the park and knocked down a sign. When the deputy arrived he found the sign on the ground and he was able to repair it. 09.13 08:30 Terrace 14199023 A deputy was dispatched to a call of a suspicious vehicle with two adults sleeping inside. The deputy made contact with the occupants. It appeared they were smoking marijuana in the vehicle. The juvenile was returned to her parents and the adult male was issued a citation. 09.15 07:55 Kelsey Round Lake 14200555 A caller reported a sick coyote near the park that followed her and her dog. The deputy searched the area and could not find the animal. 09.16 19:45 Hidden Creek North 14201845 A deputy was called to the location to assist with a vehicle lockout. 09.17 03:16 Wild Iris 14202083 On patrol a deputy observed a vehicle with two occupants sleeping in it. He made contact with the occupants who smelled like marijuana. The driver was issued a citation and both were advised that there is no sleeping in Andover parks. 09.18 19:28 Hidden Creek North 14203612 A caller reported a vehicle parked illegally at the location. The deputy arrived and he did not observe anyone parked illegally. 09.23 03:26 Station North 14208094 A deputy observed a vehicle parked in the lot against city ordinance. The deputy located the owner of the vehicle sleeping in a porta potty. The male consented to being searched and a pipe and marijuana were located on him. He was issued a citation. 09.26 19:25 Station North 14211008 A caller reported a juvenile attempting to enter the concession stand. The deputy arrived and checked the area and did not observe any damage or person. 09.26 21:32 North Woods East 14211108 A caller reported a vehicle with loud music playing. The deputy arrived and located the vehicle's occupants. The occupants had been drinking at the park and were unable to drive. The deputy waited while they arranged for a sober person to pick them up. 09.27 14:15 Prairie Knoll 14211558 A caller reported vehicles illegally parked at the location. A deputy arrived and issued multiple citations. 09.29 22:36 Prairie Knoll 14213506 A caller reported a vehicle driving through the park. The deputy arrived and there were no vehicles at the location. 10.03 17:20 Station North 14216343 A deputy was called to a report of a juvenile stealing a bike from another juvenile. The deputy arrived and spoke with the kids and parents involved. The bike was returned to its owner. cc: Commander Halweg '�%6 W 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Assistant Finance Director OSUBJECT: 2014 Third Quarter Financial Report DATE: October 16, 2014 INTRODUCTION Quarterly review of the Park Improvement Fund. Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of September 30, 2014. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover 1 � -el Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation Capital Projects Levy for Park Improvements Total Funds Available Projected Commitments Hidden Creek North - Tower Rental 14 -13 Rose Park Reconstruction 14 -14 Prairie Knoll Park Parking Lot Paving Wayfinding Signs / Exercise Stations Irrigation Project - Small 14 -18 Oak Bluff Park Irrigation Annual Miscellaneous Projects CITY OF ANDOVER Park Improvement Fund Project Commitment Listing September 30, 2014 Estimate* Estimate* Estimate Estimate Collected To Date 54, 640.00 60,980-00 61,500.00 32,049.04 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: * This is an estimation and may need to be adjusted based on development activity. 10/10/2014 2014 Park Improv 3rd Qtr.xls Actual $ 266,958.49 266,958.49 Reserved Amount 189,004.27 2,665.00 14,185.00 205,854.27 E 61,104.22 Carryforwards/ 2014 Budget Adjustments Actual - 2,729.03 2,729.03 200,000.00 10,995.73 100,000.00 124,858.13 10,000.00 7,335.00 20,000.00 24,262.80 15,000.00 - 815.00 $ 345,000.00 $ 2,729.03 $ 170,995.69 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: * This is an estimation and may need to be adjusted based on development activity. 10/10/2014 2014 Park Improv 3rd Qtr.xls Actual $ 266,958.49 266,958.49 Reserved Amount 189,004.27 2,665.00 14,185.00 205,854.27 E 61,104.22 CITY OF ANDOVER Park Improvement Fund Balance Sheet September 30, 2014 Assets: Current Assets Cash - Reserved Cash - Unreserved Total Cash Interest / Tax Receivable Due From Other Governments tTotaw Assets r Liabilities and Fund Balance: Liabilities $ 191,669.27 75,289.22 266,958.49 1,427.80 Accounts Payable $ Deferred Revenue 1,427.80 Fund Balance Fund Balance 12 -31 -13 343,151.38 Excess of Revenues Over (Under) Expenditures (76,192.89) ;Total Liabilities and Fund Balance ` s. 268 386 291 10110/2014 2014 Park Improv 3rd Qtr.xls CITY OF ANDOVER Park Improvement Fund Revenues September 30, 2014 Revenues: Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Lot Split - 02/06/14 Lot Split - 03/19/14 Country Oaks North Bent Creek Shores Winslow Woods 1st Millers Woods 4th Add. Subtotal 56910 - Interest Income 1 st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58125 - Contributions /Donations Subtotal Misc Revenue Budget $ 32,049.04 $ 61,500.00 32,049.04 2,810.00 2,810.00 2,984.00 5,620.00 11,240.00 35,516.00 $ 54,640.00 60,980.00 Subtotal $ 10/10/2014 2014 Park Improv 3rd Qtr.xls (140.13) 1,913.89 1,773.76 CITY OF ANDOVER Park Improvement Fund Expenditures September 30, 2014 Expenditures: 61020 - Supplies - Operating Beggin Sports - soccer goals - Hidden Creek North park * Fairway Flyerz Discs - disc golf basket - Pleasant Oaks park John Deere Landscapes - irrigation parts - Oak Bluff park MTI Distribution - irrigation parts - Oak Bluff park HD Supply Waterworks - irrigation parts - Oak Bluff park Plant & Flanged Equipment - irrigation parts - Oak Bluff park Goodin Company- irrigation parts - Oak Bluff park HD Supply Waterworks - irrigation parts - Rose park MTI Distribution - irrigation parts - Rose park Subtotal 61130 - R & M - Landscaping Subtotal 62200 - Rentals Ditch Witch - puller rental - Oak Bluff park Subtotal 63200 - Inspections Subtotal 63005 - Professional Services Xccent, Inc. - exercise equipment - Lions park Connexus Energy- irrigation electrical - Oak Bluff park MPCA Permit - Prairie Knoll park LRRW MO - Rose Park * Hakanson Anderson Assoc - Trail Easement - Langseth park Subtotal 63010 - Contractual Services North Pine Aggregate - irrigation - Oak Bluff park Valley Paving - parking lot - Prairie Knoll park Northern Technologies - parking lot - Prairie Knoll park Aircon Electric - parking lot - Prairie Knoll park Subtotal 63015 - Publishing ECM - publishing - Prairie Knoll park parking lot Budget 345,000.00 $ 2,729.03 430.00 866.16 7,957.14 491.32 508.25 200.93 491.33 9,704.40 23,378.56 4,625.00 4,625.00 7,335.00 1,799.00 133.33 800.00 385.00 10,452.33 7,815.00 121,022.39 608.75 2,998.00 132,444.14 95.66 Total Ex enditu�es �� �45;000AO X170,995.69 * - Miscellaneous Projects 10/10/2014 2014 Park Improv 3rd Qtr.xls • 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer 063 FROM: Todd J. Haas, Asst. Public Works Director' SUBJECT: 6. Review Outstanding Items DATE: October 16, 2014 Issues list as of 10/13/14 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Item is on the agenda. • Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Item is on the agenda. • Pine Hills North — Since all the items from this past year are done, the next phase of the project is selecting the smaller playground equipment that will be installed near the south end of Grow West Field. The survey for splitting the property (west half and the east half) has been completed by the City Attorney and has been recorded at Anoka County. City Staff is waiting for the documentation that it is has been formally recorded. • Andover Lions Park — As mentioned previously, the exercise equipment has been installed. Stop by and check it out if you like. The Park Commission has requested the funds for replacing of the playground equipment be carried over into 2015. The letters to the neighborhood regarding how to fill out the survey will be sent out around October 23`a • Hidden Creek East Park — This is schedule for a couple improvements (new fall zone and concrete borders) to be made in 2015. The letters to the neighborhood regarding how to fill out the survey will be sent out around October 23`a • Timber Rivers Park -- This is schedule for a couple improvements (new playground equipment, new fall zone and concrete borders) to be made in 2015. The letters to the neighborhood regarding how to fill out the survey will be sent out around October 23`a • Rose Park — A lot of progress has been made over the last 2 weeks. The infields are being worked on and nearly finished along with the storm water pond, parking area, fencing and irrigation. The fields will not be available for use by the baseball association next spring since the turf will not be ready to play on. • Way Finding Signs —The signs are now done. Most of the signs are expected to be installed by Public Works staff sometime this fall weather permitting. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • 2014 Events in City Parks or Facilities — The Park and Recreation Commission will need to determine what each of the Commissioners will be responsible for during 2014. Item is on the agenda. • Marinello — Will work with staff on the ability to send out updates to residents regarding municipal activities. Commissioner Marinello will provide an update at the meeting. • Elstrom/Miskowiec — Have volunteered to work on a tree planting project this fall and will coordinate with Kameron Kytonen, Natural Resource Technician. • Stenzel/Lindahl/Lewnau — A spring ride for 2015 will need to be discussed to determine if that is still in the works. If that is the case, a newsletter article would need to be submitted by Friday, January 23, 2015 for the March/April Newsletter. • Butler — Commissioner Butler is coordinating the Adopt a Park cleanup at Andover Lions Park. Update of Pedestrian Trails — At this point this is what has been going on with trails: • The City Council has approved the 5 year (2014 -2018) Capital Improvement Plan (CIP) for trails for the following locations: o A trail is identified in 2016 along the south side of Andover Blvd NW between Bluebird Street NW and Vale Street NW. • Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake is scheduled for 2015 -2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine in the spring of 2015 where they would like to have meeting. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. -" &Icn' r��.' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City EngineerwD3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: A. Begin Discussions on Playground Equipment/Pine Hills North /12 -31 DATE: October 16, 2014 INTRODUCTION The Park and Recreation Commission is requested to begin discussions on the playground equipment at Pine Hills North, 12 -31. DISCUSSION The playground equipment for Pine Hills North has been identified in the draft 2015 -1019 Capital Improvement Plan for installation in 2015. The location will be located near the south end of the northwest field (Grow West Field). Attached is the Master Plan identifying the general location of where the playground equipment will be installed. Staff will provide a couple playground equipment ideas at the meeting. The age group being considered is for the 2 -5 year olds. BUDGET IMPACT $40,000 has been allocated for the playground equipment for the equipment, fall zones, concrete borders, and ADA access to the structure. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the playground equipment at Pine Hills North, 12 -31. Respectfully submitted, Todd J. Haas Attachment: Pine Hills North Master Plan 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineerb4�i FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: B. Begin Discussions on Kelsey Round Lake Park Master Plan Draft RFP /15- 11 DATE: October 16, 2014 INTRODUCTION The Park and Recreation Commission is requested to begin discussions on the Kelsey Round Lake Park Master Plan Draft RFP, Project 15 -11. DISCUSSION Preparation of the Kelsey Round Lake Park Master Plan by a consultant has been identified in the draft 2015 -1019 Capital Improvement Plan for installation in 2015. Attached is an example of an RFP (side pocket of the packet) from Anoka County Parks and Recreation Department that was used for the Joseph E. Wargo Nature Center. The Park Commission will need to determine the purpose and scope for Kelsey Round Lake Park. This example RFP will help in putting together the Kelsey Round Lake Park RFP. BUDGETIMPACT $50,000 has been allocated for the preparation of the RFP. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the Kelsey Round Lake Park Master Plan Draft RFP, Project 15 -11. Respectfully submitted, •'o OA Todd J. Haas Attachment: Kelsey Round Lake Park Handout; Copy of the RFP for Joseph E. Wargo Nature Center from Anoka County (side pocket of packet) M M M M M M M M M M Mkge4k M City of ANDOVER 2010 Existing and Future Park Facilities Chart QTY. I DESCRIPTION UNIT PRICE TOTAL PRICE I FUTURE FACILITIES TOTAL PRICE CITY. DESCRIPTION UNIT PRIG I E . FUTURE FACILITIES 6v TOTAL PRICE TOTAL PRICE 1 MO' Adjustable Bridge 40,000.00 1 $ 40,000.00 Park Sign & Landscaping (2 locations) $ 2,000.00 1 140' Split Rail Fence 865.00 $ 865.00 Security Light (2) $ 10,000.00 20 Bluebird Houses 15.00 $ 300.00 Playground Equipment (2-5 & 5-12 yr. Olds) $ 60,000.00 9 Duck Houses 25.00 $ 225.00 Drill Well w/ Pump & Controls $ 100,000.00 5 Trash Containers new style) 155.00 $ 775.00 Excavate Ponds (3) $ 15,000.00 4 Stop Signs 12.00 $ 48.00 Irrigation $ 50,000.00 4 No Vehicle / No Snowmobile Signs 28.00 $ 112-60 Interpretive Center, Restrooms & Plaza $ 500,000.00 4 Red Diamond Sign 28.00 $ 112.00 FUTURE EQUIPMENT TOTAL $ 737,000.00 2 Handicap Parking Sign 28.00 $ 56.00 5 Park Bench 100.00 $ 500.00 1 Park Name Sign 250.00 $ 250.00 1 Parking Lot - Asphalt (includes entrance) 51.000.00 $ 51.000.00 I Security Light 400.00 $ 400.00 2 Steel Bollard Post 60.00 $ -120.00 1 Trail - Natural - Asphalt 141,000.00 -$141,000.00 1 Trail - Asphalt 5350 80,250.00 $ 80,250.00 4 Dog Waste Disposals 80.00 $ 320.00 --$-525.00 3 Park Map Signs 175.00 I Park Sign 2,300.00 $ 2.300.00 2 Bat Houses 60.00 $ 120.00 3 Signs - DNR Cooperation Grant 25.00 $ 75.00 1 Sign - Prairie Restoration Information 25.00 $ 25.00 1 Sign - Adopt-A-Park 25.00 $ 25.00 4 Signs-wood dir along roads Round Lk Blvd - - 125.06 -- 4 50000 KELSEY ROUND LAKE EQUIPMENT TOTAL $ 319,903.00 EXHIBIT D