HomeMy WebLinkAboutOctober 2, 20141685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
Regular Park & Recreation Commission Meeting
October 2, 2014
7:00 P.M.
1. Call to Order
2. Resident Forum
3. Approval of Minutes (9/18/14)
4. Discuss Proposed Park Playground Improvements /Draft Neighborhood
Letter and Survey /Andover Lions Park
5. Discuss Proposed Park Playground Improvements /Draft Neighborhood
Letter and Survey/Timber Rivers Park
6. Update of Hidden Creek East Park'Upgrades
7. Update of the 2015 -19 Park CIP
8. Outstanding Items
9.
10. Chair's Report
11. Adjournment
41.1
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1685 CROSSTOWN BOULEVARD N.W. a ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
To: Park and Recreation Commission
CC: eN
David D. Berkowitz, Director of Public Works /City Engineer
From: Todd J. Haas, Assistant Public Works Director
Subject: 4. Discuss Proposed Park Improvements/Draft Neighborhood Letter
and Survey /Andover Lions Park
Date: October 2, 2014
INTRODUCTION
This item is in regards to proposed park improvements, draft neighborhood letter, and
resident survey for Andover Lions Park.
DISCUSSION
As previously mentioned to the Commission in May 2014, Parks Maintenance Staff had
indicated that the existing playground equipment at the park will need to be replaced.
Since it was decided by the Park Commission that there was not enough time to meet
with the neighborhood and select the new playground equipment, it was recommended to
carryover the funds into 2015. Just as a reminder, the posts and platforms are showing
rust at the connections and under the platforms. Also some of the welds at the joints are
now starting to fail or split.
Please review the attached draft letter, map and survey and provide comments at the
meeting for discussion.
BUDGET IMPACT
Public Works Department will be requesting a carryover of the funds into 2015 that were
not utilized for Andover Lions Park in 2014.
ACTION REQUESTED
The Park and Recreation Commission is requested to review the draft letter and survey
and provide comments at the meeting before the letter is sent to area residents near
Andover Lions Park.
Respectfully submitted,
Todd J. Aaas
Attachment: Draft letter to residents, Map/Layout of area and Survey
Y j0 F
OVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
October 23, 2014
Owner /Occupant
Andover, MN
Re: Andover Lions Park/Public Information Meeting and Resident Survey
Dear Owner /Occupant:
The Andover Park and Recreation Commission has scheduled a public
information meeting for Thursday, December 18, 2014 at 7:00 p.m. or shortly
thereafter at Andover City Hall Council Chambers regarding the possible
redevelopment or improvements to Andover Lions Park. The existing
playground at the park is outdated and is in need of improvements. Park
location map is on the back side of this letter.
For the Park Commission to consider what improvements (including equipment
replacement) could be made to the park, the City would like to receive input
from the neighborhood. The way you can participate in this is by completing the
on -line survey that is available on the City of Andover's Website at
http: / /www.andovermn.gov /and click on City Departments. Once you get to this
part of the website, click on Parks. Survey is on right side of the screen and
click on Andover lions Park. For the Park Commission to consider your
comments, the survey must be completed by 4:30 p.m. on Friday, November
28, 2014.
If you have questions about the survey or about the park in general or you do
not have access to the internet, feel free to contact me at 763 - 767 -5131 or just
stop by Andover City Hall. You can also contact me by e-mail at
t. haasaandovermn.gov
Sincerely,
Todd J. Haas
Assistant Public Works Director /Parks Coordinator
TJH:tjh
ANDOVER LIONS PARK
NEIGHBORHOOD PARK SURVEY
The Andover Park and Recreation Commission is considering new park improvements be provided at
Andover Lions Park in 2015. In order to determine the best playground plan and/or other
improvements to the park, your help is needed. Please take a few minutes to complete the following
survey. To complete the survey online, simply go the City of Andover's website at www. http:Ilwww.
andovermn. us/ and click on city departments and then click on parks.
Park improvement plans being considered by the Park Commission will be discussed at their
meeting on Thursday, December 18, 2014 at 7 P.M. or shortly thereafter for resident input at
Andover City Hall.
1. Currently the site contains a few trees. Would you prefer to see: (check only one)
a. More trees preserved and less active spaces:
b. More of a balance between preserving trees and providing active spaces:
c. Provide more active spaces and preserve less trees: _
d. Other suggestions:
2. Would you like to see a park that provides: (check all that apply)
a. Lots of active facilities and spaces for children
b. More quiet, landscaped areas and natural setting/open spaces:
c. Some open space for free play:
d. Mixture of active spaces and passive landscape areas:
e. Other ideas:
3. Please list the number of children in your family in each age group:
a. 2 to 5 years
b. 6 to 12 years
c. 12 to 18 years
4. What type of park facilities would you like to see provided in this park: (check all that apply)
a. Playground equipment for children ages 2 to 5: _
b. Playground equipment for children ages 5 to 12: _
c. Half court basketball court:
d. Small park shelter for picnics or social gatherings:
e. Other suggestions:
5. Please prioritize the park facilities you have chosen above:
1.
2.
3.
4.
6. Other ideas and/or suggestions for the park:
If necessary would you be willing to serve on a Neighborhood Park Committee to develop a
playground plan and/or other improvements, evaluate proposals received and make a
recommendation to the Park and Recreation Commission? This may involve approximately 2
or 3 evening meetings.
Yes
No
Name
E -mail
Phone
We would appreciate the survey be completed by 4:30 pm on Friday, November 28, 2014
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
To: Park and Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineer
From: Todd J. Haas, Assistant Public Works Director
Subject: 5. Discuss Proposed Park Playground Improvements/Timber Rivers
Park Improvements
Date: October 2, 2014
INTRODUCTION
This item is in regards to park playground improvements in Timber Rivers Park.
DISCUSSION
The City Council has preliminary approved the 2014 Capital Improvement Plan which
includes Timber Rivers Park (and Hidden Creek East Park) as possible park playground
rebuilds. Attached is draft letter to be sent to the area residents and the map of the area
within a 1/4 mile radius of the park. The letter indicates how area residents can enter the
City's website so they can complete the City's park improvement survey.
Please review the attached draft letter, map, and the survey and provide comments at the
meeting for discussion.
BUDGETIMPACT
A total of $50,000 has been preliminary approved for 2015 for playground rebuilds plus a
carryover from 2014 that will be utilized at Andover Lions Park.
ACTION REQUESTED
The Park and Recreation Commission is requested to review the draft letter, map, and
survey and provide comments at the meeting for discussion.
Respectfully submitted,
*JW-11r1AAZ--
Todd J.1'Iaas
/ / /
Attachment: Draft letter to residents, Map of area and Survey
AC I T Y 0 F
NLD6 06 WE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
October 23, 2014
Owner /Occupant
Andover, MN
Re: Timber Rivers Park/Public Information Meeting and Resident Survey
Dear Owner /Occupant:
The Andover Park and Recreation Commission has scheduled a public
information meeting for Thursday, December 18, 2014 at 7:00 p.m. or shortly
thereafter at Andover City Hall Council Chambers regarding the possible
redevelopment or improvements to Timber Rivers Park. The existing
playground at the park is outdated and is in need of improvements. Park
location map is on the back side of this letter.
For the Park Commission to consider what improvements (including equipment
replacement) could be made to the park, the City would like to receive input
from the neighborhood. The way you can participate in this is by completing the
on -line survey that is available on the City of Andover's Website at
http.11www.andovermn.gov /and click on City Departments. Once you get to this
part of the website, click on Parks. Survey is on right side of the screen and
click on Timber Rivers Park. For the Park Commission to consider your
comments, the survey must be completed by 4:30 p.m. on Friday, November
28, 2014.
If you have questions about the survey or about the park in general or you do
not have access to the internet, feel free to contact me at 763 - 767 -5131 or just
stop by Andover City Hall. You can also contact me by e-mail at
t.haas(cDandovermn.gov
Sincerely,
Todd J. Haas
Assistant Public Works Director /Parks Coordinator
TJH:tjh
TIMBER RIVERS PARK
NEIGHBORHOOD PARK SURVEY
The Andover Park and Recreation Commission is considering new park improvements be provided at
Timber Rivers Park in 2015. In order to determine the best playground plan and/or other
improvements to the park, your help is needed. Please take a few minutes to complete the following
survey. To complete the survey online, simply go the City of Andover's website at www. htw: / /www.
andovermn. usl and click on city departments and then click on parks.
Park improvement plans being considered by the Park Commission will be discussed at their
meeting on Thursday, December 18, 2014 at 7 P.M. or shortly thereafter for resident input at
Andover City Hall.
1. Currently the site contains a few trees. Would you prefer to see: (check only one)
a. More trees preserved and less active spaces:
b. More of a balance between preserving trees and providing active spaces: _
c. Provide more active spaces and preserve less trees: _
d. Other suggestions:
2. Would you like to see a park that provides: (check all that apply)
a. Lots of active facilities and spaces for children
b. More quiet, landscaped areas and naturalsetting/open spaces:
c. Some open space for free play:
d. Mixture of active spaces and passive landscape areas:
e. Other ideas:
3. Please list the number of children in your family in each age group:
a. 2 to 5 years
b. 6 to 12 years
c. 12 to 18 years
4. What type of park facilities would you like to see provided in this park: (check all that apply)
a. Playground equipment for children ages 2 to 5:
b. Playground equipment for children ages 5 to 12:
c. Half court basketball court:
d. Other suggestions:
5. Please prioritize the park facilities you have chosen above:
1.
2.
3.
4.
6. Other ideas and/or suggestions for the park:
If necessary would you be willing to serve on a Neighborhood Park Committee to develop a
playground plan and/or other improvements, evaluate proposals received and make a
recommendation to the Park and Recreation Commission? This may involve approximately 2
or 3 evening meetings.
Yes
No
Name
E -mail
Phone
We would appreciate the survey be completed by 4:30 pm on Friday, November 28, 2014
4936
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
To: Park and Recreation Commission
CC: � David D. Berkowitz, Director of Public Works /City Engineer
From: Todd J. Haas, Assistant Public Works Director
Subject: 6. Update of Hidden Creek East Park Upgrades
Date: October 2, 2014
INTRODUCTION
This item is in regards to Hidden Creek East Park and the potential upgrades that may be
needed.
DISCUSSION
The City Council has preliminary approved the 2015 Capital Improvement Plan which
includes Hidden Creek East Park (and Timber Rivers Park) as possible park rebuilds.
Based on recent inspection by the Public Works Park Maintenance Department, it
appears that Hidden Creek East Park playground equipment will not need to be replaced.
Parks Maintenance Department is recommending fall zone improvements with a new
concrete border. The Commission may want to consider adding a smaller playground
structure for 2 -5 year olds (the existing playground equipment is currently for 5 -12 year
olds).
BUDGET IMPACT
A total of $50,000 has been preliminary approved for 2015 for playground
rebuilds /upgrades plus a carryover from 2014 that is to be utilized at Andover Lions Park.
ACTION REQUESTED
The Park and Recreation Commission is to discuss the recommendations being
recommended by the Public Works Park Maintenance Department and determine what
the next step is regarding the improvements of the park (sending a letter to neighborhood
along with completing the survey is an option).
Respectfully submitted,
Todd J. Haas
Attachment: Map of area
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AC I T Y s F
NDOVEA
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: D vid D. Berkowitz, Director of Public Works /City Engineer
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 7. Update of the 2015 -2019 Parks CIP
DATE: October 2, 2014
INTRODUCTION
This item in regards to the status of the 2015 -2019 Parks Capital Improvement Plan (CIP).
DISCUSSION
Attached is the most current version of the 2015 -2019 Park Improvement Projected Fund
Balance sheet based on changes that were made by the City Council at their workshop meeting
on September 23, 2014.
2015
• Pine Hills North — (Total $70,000) Install small irrigation system ($20,000) — Approved
by City Council; Small tot lot near northwest soccer ($40,000) — Approved by City
Council; Drinking well ($10,000) — Has been removed from 2015 and is now identified
in 2018 by City Council
• Install small irrigation system at one or more parks ($20,000) — Approved by City
Council
• Preparation of Master Plan for Kelsey Round Lake Park ($50,000) — Approved by City
Council
• Fencing upgrades/safety initiatives ($25,000) — Approved by City Council
• Langseth Park Trail Improvement -- -- Has been removed from 2015 and is now
identified in 2019 by City Council
2016
• Pine Hills North -- Multi- purpose building ($180,000) -- Has been removed from 2016
and is now identified in 2019 by City Council; Pave and curb parking lots —New
improvement by City Council
• Install small irrigation system at one park or parks ($20,000) — Approved by City
Council
2017-
• Pine Hills North -- Multi- purpose building ($50,000) -- Has been removed from 2017
and is now identified in 2019 by City Council; Storage building ($100,000) --New
improvement by City Council
• Install small irrigation system at a park or parks ($20,000) -- Approved by City Council
2018—
• City Hall Hockey Rinks ($150,000) -- Approved by City Council
• Install small irrigation system at one or more parks ($20,000) -- Approved by City
Council
Pine Hills North — Septic System and drinking well ($115,000) -- New improvement by
City Council; drinking well - -Moved from 2015 to 2018 by City Council
2019 —
• Fox Meadows Reconstruction ($200,000) -- Approved by City Council
• Pine Hills North -- Multi- purpose building ($450,000) -- Moved from 2016 & 2017 to
2019 by City Council
• Install small irrigation system at one or more parks ($20,000) -- Approved by City
Council
• Langseth Park Trail Improvement ($20,000) --Moved from 2015 to 2019 by City
Council
Just as a reminder $15,000 of annual miscellaneous funds is still being allocated for each of the 5
years 2015 -2019.
BUDGETIMPACT
Although the goal is to have a minimum positive balance of $50,000.00 or more, the City
Council will need to determine at some point how those improvements will funded.
ACTION REQUIRED
No action is necessary by the Park and Recreation Commission.
Respectfully submitted,
4 OOWA ^__�
Todd J. Haas
Attachments: Updated 2015 -2019 Park Improvement Fund Projected Fund Balance Sheet
CITY OF ANDOVER
Park Improvement Fund
Projected Fund Balance
"Target - $50,000 to create a contingency for any project overages.
2014
2015
2016
2017
2018
2019
TOTALS
Projected Sources of Revenue
Park Dedication Fee - Residential Units
20
50
50
50
25
25
Park Dedication Fee - Residential ($2,810 1unit)
$ 56,200
$ 140,500
$ 140,500
E 140,500
$ 70,250
$ 70,250
$ 618,200
Park Dedication Fee - Commercial
-
-
-
-
-
-
-
Donation / Contribution
-
-
-
100,000
-
-
100,000
Capital Projects Levy- Park Improvements
61,500
61,500
61,500
61,500
61,500
61,500
369,000
Total Revenues Available
117,700
202,000
202,000
302,000
131,750
131,750
1,087,200
Projected Commitments
Hidden Creek North Park - Tower Rental
2,729
2,729
Rose Park - Reconstruction
200,000
200,000
Prairie Knoll Park - Pave Parking Lots
131,000
131,000
WayFinding Signs/Exercise Stations
10,000
10,000
Irrigation Project - Small
20,000
20,000
20,000
20,000
20,000
20,000
120,000
Kelsey Round Lake Park Master Plan
50,000
50,000
Fencing Upgrades- Ballfield Safety Initiatives
25,000
25,000
Crooked Lake School Hockey Rink
10,000
10,000
Pine Hills North - Phase II
Playground & Enclosures
60,000
60,000
Parking Lot wl Curb (30% Park Dedication)
120,000
120,000
Storage Building (Donations)
100,000
100,000
Septic & Well
115,000
115,000
Multi- Purpose Building
450,000
450,000
City Campus Hockey Rinks - Pave rinks & parking lot
150,000
150,000
Langseth Park Trail Improvement
20,000
20,000
Fox Meadows - Reconstruction
200,000
200,000
Annual Miscellaneous Projects
15,000
15,000
15,000
15,000
15,000
15,000
90,000
Total Commitments
378,729
180,000
155,000
135,000
300,000
705,000
1,853,729
Revenues Over (Under) Expenditures
(261,029)
22,000
47,000
167,000
(168,250)
(573,250)
Fund Balance as of December 31, 2013
343,151
Fund Balance Brought Forward
82,122
104,122
151,122
318,122
149,872
Ending Fund Balance °
$ 82,122
$ 104,122
$ 151,122
$ 318,122
$ 149,872
S 423,378)
"Target - $50,000 to create a contingency for any project overages.
MP-
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: � David D. Berkowitz, Director of Public Works /City Engineer
FROM: Todd J. Haas, Asst. Public Works Director T241-
SUBJECT: 8. Review Outstanding Items
DATE: October 02, 2014
Issues list as of 9/30/14
COMPLETED PROJECTS -
ON -GOING PROJECTS -
• Update of Park Dedication Improvement Fund Quarterly- Report - Next quarterly report will be
available for the next scheduled meeting.
• Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism - Next quarterly
report will be available for the next scheduled meeting.
• Pine Hills North - Phase 1 of the project is pretty much done. Benches have been installed including
pads for the portable bathrooms. The survey for splitting the property (west half and the east half) has
been completed by the City Attorney and has been recorded at Anoka County. City Staff is waiting for
the documentation that it is has been formally recorded.
• Langseth Park - The playground structure has been installed and the park has been completed. There
is an existing security light that was used for skating rink that no longer exists will be relocated closer
to the playground structure within the next couple weeks by Connexus Energy. New trees have been
planted. If you have not been to the park as of yet, staff would recommend to stop by the park and
check it out. The park turned out pretty nice.
• Andover Lions Park - The exercise equipment has been installed. Stop by and check it out if you
like. The Park Commission has requested the funds for replacing of the playground equipment be
carried over into 2015. Item is also on the agenda for discussion.
• Rose Park - The construction of the two new ball fields is underway. Irrigation system and the
fencing for the two ball fields are currently being worked on. The fields will not be available for use
by the baseball association next spring since the turf will not be ready to play on.
• Way Finding Signs - The signs are now done. Most of the signs are expected to be installed by
Public Works staff sometime this fall as time allows.
ON -HOLD PROJECTS - None at the time.
OTHER ITEMS OF INTEREST —
• Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they
are planning on starting on the construction.
• 2014 Events in City Parks or Facilities — The Park and Recreation Commission will need to
determine what each of the Commissioners will be responsible for during 2014. Item is on the agenda.
• Marinello — Will work with staff on the ability to send out updates to residents
regarding municipal activities. Commissioner Marinello will provide an update at the
meeting.
• Elstrom/Miskowiec — Have volunteered to work on a tree planting project this fall and
will coordinate with Kameron Kytonen, Natural Resource Technician.
• Stenzel/Lindahl/Lewnau — A spring ride for 2015 will need to be discussed to
determine if that is still in the works. If that is the case, a newsletter article would need
to be submitted by Friday, January 23, 2015 for the March/April Newsletter.
• Butler — Commissioner Butler is coordinating the Adopt a Park cleanup at Andover
Lions Park.
Update of Pedestrian Trails — At this point this is what has been going on with trails:
• The City Council has approved the 5 year (2014 -2018) Capital Improvement Plan (CIP)
for trails for the following locations:
o A trail is identified in 2016 along the south side of Andover Blvd NW
between Bluebird Street NW and Vale Street NW.
• Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE
in Ham Lake is scheduled for 2015 -2016. As part of this project trail segments along the
north side of Bunker Lake Boulevard will either be left in place or portions
reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity
Center. Also the trail will continue on the north side to Jefferson Street. A new trail will
be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions
Park. Also a new trail segment will be constructed on the south side from the Anoka
County Highway Department, crossing the railroad tracks, tying into Bunker Hills
Regional Park.
• Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility —
The Commission will need to determine in the spring of 2015 where they would like to have meeting.
If you have any questions or comments regarding any of the items mentioned above or any items
relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff
recommends the Commission continue reviewing the City Council meeting minutes that you receive
by e -mail as to discussions of various projects the City Council has been working on or is
considering.
Note: If you have any items that you would like to add to the list, let me know at the meeting.