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HomeMy WebLinkAboutCC - September 16, 20141685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, September 16, 2014 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Special Presentation — Donation from Andover Lions Agenda Approval 1. Approval of Minutes (8/26/14 Workshop; 9/2/14 Regular; 9/2/14 Closed) Consent Items 2. Approve Payment of Claims — Administration/Finance 3. Declare Cost/Order Assessment Roll/12- 37A/Andover Blvd. NW & Crosstown Blvd. NW Turn Lane Improvements - Engineering 4. Receive Assessment Roll/Order Public Hearing/14- 2/2014 Street Reconstruction - Engineering 5. Declare Cost/Order Assessment Roll/11- 16/Rosella Sonsteby Project/SS & WM Extension — Engineering 6. Approve Resolution Accepting Donation from Andover Lions — Community Center 7. Approve Land Purchase Agreement/Open Space /40 acres/PlD #11- 32- 24 -31- 0001 — Administration 8. Approve Used Vehicle Sales Business License/Real Auto Sales LLC /16191 Round Lake Boulevard — Administration Discussion Items 9. Anoka County Sheriffs Dept. Monthly Report - Sheriff 10. Hold Public Hearing/Adopt Assessment Roll/13- 2/2013 Street Reconstruction (Stenquist Addn. & 1590' Ave. NW) - Engineering 11. Consider an Amended Conditional Use Permit — Used Vehicle Sales — 3138 162 " Lane NW — John Buzick Staff Items 12. Schedule October EDA Meeting — Administration 13. Administrator's Report — Administration Mayor /Council Input Adjournment NDOVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: September 16, 2014 The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: August 26, 2014 Workshop September 2, 2014 Regular September 2, 2014 Closed DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. rr Respectfully submitted, I I � ,�-1-s 'L Michelle Harmer Deputy City Clerk Attach: Minutes 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 ANDOVER CITY COUNCIL WORKSHOP MEETING - AUGUST 26, 2014 MINUTES The Workshop Meeting of the Andover City Council was c, Gamache, August 26, 2014, 6:00 p.m., at the Andover City, )1 NW, Andover, Minnesota. Councilmembers present: Mike Knight, Julie Tzude, Sheri Bt Councilmember absent: None Also present: City Administratar,7im Dickinson Community Development Director Associate Planner, B"rettAngekl�= Celf " PRESENTATION Jerry to order by Mayor Mike 1685 Crosstown Boulevard Dave and Tony Howard CT Sheriff Stuart presentedt&-2015 Anoka County-Sberiff s contract to the City Council. Councilmeffi Fight askMfff -%e -& fi - Department has gotten any military equipment. Sheriff Stuart mdici fed they haee -in the past, but_now it is usually only rifles. He stated they have received a significant-amountvf new equipment through grants. Councilmember-Trude askedVienff Stud cif Andover is subsidizing other communities because residents have asked her about_ his. Sheriff Stuart stated the Deputies that are assigned to Andover are not patrolling of- ping service calls outside of the Andover area and every community is paying- heir fair share. They will send additional help to other communities when needed. He stated they are veryttentive to the services paid for by each community. Councilmember Knight asked for an update on the patrolling of the Community Center. Sheriff Stuart stated they have at least two liaison officers available for patrolling the Community Center after school. Sheriff Stuart reviewed the Public Safety Data System (PSDS) increased maintenance costs with the Council. Councilmember Trude thought the PSDS was being paid for by a separate County wide tax levy. Mr. Dickinson indicated the fee in the contract is for ongoing maintenance of the new system, Andover City Council Workshop Meeting Minutes —August 26, 2014 Page 2 1 not the purchase of a new system that is what the county wide levy pays for. 2 3 Sheriff Stuart reviewed the contract with the Council. 4 5 Councilmember Bukkila asked at what point the City pays for overtime. Sheriff Stuart stated the 6 current contract limits a minimum of three hours pay on a callback. He explained overtime for 7 training is usually kept at a minimum and they try to make sure all of their training is done on 8 duty. The largest amount of overtime incurred by a deputy is related to the late calls, incidents 9 and court time. 10 11 Sheriff Stuart reviewed specific scenarios with the Council where overtime would occur. 12 13 Councilmember Howard wondered if the City added another deputy would overtime go down. 14 Sheriff Stuart indicated it likely would not, it would probably add to overtime but no deputy is 15 allowed overtime unless approved. 16 17 Councilmember Knight asked if they will be going to front and back squad cameras. Sheriff 18 Stuart did not think they would be doing that anytime soon because of the costs of the cameras 19 and backup systems to preserve data. That would also be the same for body cameras. 20 21 Mayor Gamache asked if there are any areas in the City they need to be concerned with. Sheriff 22 Stuart did not think there are any areas in the City that the Council needs to be concerned with. 23 24 RENTAL HOUSING PROGRAMS UPDATE/DISCUSSION 25 26 A. Single Family 27 28 Associate Planner Angell reviewed the Single Family Rental Housing Program with the Council. 29 He noted the City has all of the owner information in order to contact them for code violations. 30 This makes it easier to enforce the code. 31 32 Councilmember Trude wondered if this was a program without a purpose because they have the 33 enforcement code in place. Councilmember Bukkila explained the reason the City started the 34 rental program was to help with market value preservation. Mr. Angell stated if this was just for 35 code enforcement they could disband it but if they disbanded this it would be hard to keep track 36 of all of the rental property changes and keep a handle on everything. He noted the Village of 37 Andover Station and Grey Oaks condos could be removed since they are association maintained 38 and the City only does an exterior inspection. Councilmember Bukkila agreed with that. 39 40 Councilmember Howard indicated the license period is for two years so is there a lot of junk in 41 the yards after two years. He wondered if they should go to a yearly basis. Mr. Angell felt two 42 years was a good time frame for the reviews. 43 44 Mr. Dickinson stated when they initiated the program the City utilized non- homestead properties Andover City Council Workshop Meeting Minutes —August 26, 2014 Page 3 to create the list of potential rentals. They now have that significant amount of work done and to re- establish the database again would be time consuming. Councilmember Trade thought the City was actually doing a service to the rental owners by having this program continue. Councilmember Bukkila agreed. The Council and City Staff discussed the Single Family Rental Housing Program and what has been accomplished since it started. 10 Councilmember Bukkila wondered what the legalities are to inform and enforce some of the 11 private properties that are abandoned because the City cannot walk onto the property to do a 360 12 look for violations or issues. Mr. Dickinson stated they will send communications indicating 13 they see it as an emergency abatement situation in order to preserve structure which will allow 14 the City to go in and do a band aid improvement and assess the costs back to the property. 15 16 Councilmember Bukkila thought there was a value in having an established system because it 17 allows them to be proactive and not reactive. Mr. Dickinson stated if this is just for code 18 enforcement, he felt they have a program in place that can address it, if it is to go to the next step 19 to track the rentals in the City they could go to a rental registration program without inspection, 20 which is where the cost is at. They are in the budget cycle of the year and are looking for 21 direction on how this program should move forward going into 2015. If they were looking to 22 stop this program they would look to stop it at June 2015 but if they feel this program is 23 worthwhile and that significant information is in place he suggested keeping the program going. 24 25 Councilmember Bukkila felt that the program was worthwhile. 26 27 Councilmember Howard asked if fifty dollars was enough to cover staff time. Mr. Dickinson 28 stated he did not think raising the fee a little bit would hurt but if they raised the fee higher than 29 $100 there might be opposition. 30 31 Mayor Gamache thought they should continue with the program. 32 33 34 B. Multi - Family 35 36 Mr. Dickinson reviewed the Multi- Family Ordinance with the Council. 37 38 Councilmember Trade wondered if safe off - street parking was considered under life safety. Mr. 39 Dickinson stated they would like to have on -site parking where possible. 40 41 Councilmember Trade thought this program was very important because they do not want to 42 have bad looking rentals in the City. 43 44 Mr. Dickinson stated three or more unit dwellings are subject to very strict fire and building Andover City Council Workshop Meeting Minutes —August 26, 2014 Page 4 1 codes. He wondered if twin homes should be considered multi - family dwellings. 2 Councilmember Trude thought if they were they would be able to go in and inspect to make sure 3 there are working fire and carbon monoxide detectors. She would like to include them because 4 they are mandated. Fire Chief Streich explained they are not required by the State unless the city 5 requires it in their Ordinance. It is State Law to have a CO detector on every level within ten 6 feet of a sleeping room but it is not enforced unless driven by a complaint. 7 8 Councilmember Bukkila asked if there is something the City could do to address possible mold 9 damage in a home or other damages that need fixing. She described an issue she is aware of. 10 Mr. Dickinson stated if the City gets a complaint from a renter /tenant there is a form the tenant 11 fills out and the City communicates with the landlord and indicates it should be fixed and if not 12 fixed within a set number of days the City can take action. 13 14 Councilmember Knight asked if the City could be liable for some issues that arise. Mr. 15 Dickinson stated if someone had a complaint and the City did not follow through they might get 16 called into it but outside of that it is really a landlord/tenant issue. 17 18 Fire Chief Streich stated the program itself, with the contact, gives them the loop when the tenant 19 does complain to contact the owner. The moisture issue is a two way street and how deep do you 20 want to go with a rental inspection. 21 22 The Council felt this program was working well and would welcome further discussion with the 23 Building Department. 24 25 2015 — 2019 CAPITAL IMPROVEMENT PLANDEVELOPMENT 26 27 Mr. Dickinson reviewed the CIP plan with the Council. 28 29 Councilmember Knight asked if there was any discussion with the YMCA about their expansion. 30 Mr. Dickinson stated they have and the YMCA is not inclined to go along with any project with 31 debt. They would rather bring cash to the table to make improvements or expansions so there 32 would need to be fundraising done. 33 34 Fire Chief Streich updated the Council on the Fire Department replacement gear and costs 35 associated with them. 36 37 Councilmember Bukkila asked if they have enough radios for everyone. Fire Chief Streich 38 stated they do not have enough radios for everyone but there are enough for every crew. 39 40 Councilmember Bukkila asked what the cost difference would be for a mobile compressor versus 41 one left at the Fire Station. Fire Chief Streich stated the cost difference would be minimal and 42 the one left at the station might have more life because it is not exposed to elements but if they 43 can be more efficient and reduce the potential liability on the street that would be huge. 44 Councilmember Bukkila asked if it would impact insurance. Fire Chief Streich was not sure. Andover City Council Workshop Meeting Minutes —August 26, 2014 Page 5 1 Councilmember Howard wondered if it would be a truck or trailer mounted compressor. Fire 2 Chief Streich stated he would prefer it to be mounted to a truck chasis. 3 4 Mr. Dickinson updated the Council on park and recreation operations and projects. 5 6 The Council and staff discussed possible re- allocation of play equipment money to other 7 projects. 8 9 Mayor Gamache did not think they should spend money on Fox Meadows Park and the focus 10 should be on Pine Hills North. Mr. Dickinson stated the focus was to get irrigation to Fox 11 Meadows Park in order to get a useable field because they need to rotate and rest fields in some 12 other locations. They already have play equipment, a field and a parking lot at Fox Meadows 13 Park so a lot does not need to be added. He stated the amount for Fox Meadows Park is just a 14 placeholder at this time. 15 16 Councilmember Howard would like to push Crooked Lake hockey rink and the $50,000 for the 17 Crooked Lake master plan out another year and focus on a structure where people are going to 18 congregate at Pine Hills North. 19 20 Mr. Dickinson asked for Council concurrence on what Councilmember Howard suggested. 21 Councilmember Bukkila did not like the idea. She stated the Crooked Lake trail improvement 22 and ball field safety initiative are somewhat new and can be pushed out but the hockey rink 23 boards have been on their radar for two to three years and should be done. 24 25 Councilmember Trude thought the playground equipment money could be used for other 26 expenses this year and push out replacement of playground equipment. She thought they are 27 replacing that equipment too soon when it is not needed. 28 29 Councilmember Knight thought they needed to have some centrally located multi -use building at 30 Pine Hills North. He would like to at least get it started. 31 32 Councilmember Trude stated she liked Councilmember Howards plan to reallocate the funds. 33 Councilmember Bukkila indicated she liked it but wanted to get the hockey boards done as 34 planned. 35 36 Mr. Dickinson stated he would come back with a better way to allocate the money between the 37 projects, but thought it would be important to stay with the current plan on the Crooked Lake 38 hockey rink, that is the current expectation of the public. 39 40 The City Council recessed at 8:59 p.m. 41 42 The City Council reconvened at 9:05 p.m. 43 44 Andover City Council Workshop Meeting Minutes — August 26, 2014 Page 6 1 2015 BUDGET /LEVYDEVELOPMENTDISCUSSION 2 3 Mr. Dickinson reviewed the 2015 budget with the Council. 4 5 Mr. Dickinson stated he was recommending additional staff for the Public Works Department, 6 primarily for Pine Hills North Park and to help with their snow plow routes. 7 8 The Council discussed with staff the increase in attorney fees for 2015. 9 10 Councilmember Bukkila asked Mr. Dickinson to prepare something that shows the value they get 11 for what they pay for attorney fees and how our fees compare to other cities. Mr. Dickinson 12 indicated he would get that information to the Council. 13 14 The Council and staff continued to review the 2015 budget. 15 16 Councilmember Trude wondered if the City Council should increase Council salaries of two 17 percent for 2015 and 2016 because they can only do this before an election. Mayor Gamache 18 indicated he did not think it was necessary. Councilmember Howard and Councilmember 19 Knight did not agree. Councilmember Bukkila indicated she would not support an increase. 20 Councilmember Trude indicated Mayor Ryan stated their raise got passed in Blaine. Mr. 21 Dickinson stated he will provide a Council salary survey at the next workshop meeting. 22 23 Mr. Dickinson discussed the loss of LGA for the Road and Bridge Fund with the Council. 24 25 Mr. Dickinson recommended level funding for the Road and Bridge Fund. He also 26 recommended park improvements stay at the same level and with equipment purchases getting 27 more expensive an increase there. Relative to debt service he noted they are sitting well on their 28 rates and are paying the lowest amount of interest they can. He stated they are on an upward 29 swing with their revenue estimates. 30 31 PREVIEW 2015 PRELIMINARY TAX LEVY 32 33 Mr. Dickinson reviewed the 2015 Preliminary Tax Levy with the Council. 34 35 Mr. Dickinson stated he estimated $609,000 was available to help buy down the next years' levy 36 to balance the budget. He noted the proposed budget is based on a three percent gross levy 37 increase. 38 39 Mr. Dickinson stated three percent is only a preliminary number and if significant development 40 continues this fall like he expects it to, the levy percentage could go down and they will not need 41 as much to meet budget. But if the new home sales are slow and they do not meet what is 42 needed, they may need to stick with three percent, but they cannot go above that amount after it 43 has been set. 44 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —August 26, 2014 Page 7 Councilmember Trude thought the new park, Pine Hills North Park, is costing the City a lot of money. Councilmember Bukkila indicated that was why she suggested on waiting on the park. Mayor Gamache wondered when the last time they took a three percent tax levy. Mr. Dickinson thought it was five or six years ago. Councilmember Trude stated she is not comfortable with a three percent increase, she would like it to be closer to two percent. Councilmember Bukkila agreed. She wondered if they could certify it at 2.9 percent and then by December try to be lower. Councilmember Howard thought a 2.5 percent preliminary tax levy increase would work. Councilmember Knight asked what would happen if they did not do an increase. Mr. Dickinson stated service levels, especially in the parks there would be complaints about park maintenance because they would need to cut maintenance, but the primary reason for the increase is to structurally balance the budget. Councilmember Trude thought they could cut costs of maintenance within the open space areas of the City. Mr. Dickinson stated they could, but he would need to discuss with Public Works the appropriate minimal level. Mayor Gamache asked what the preliminary tax levy was set at in 2013 for 2014. Mr. Dickinson indicated it was set at 3.29 percent in September 2013 and two percent was adopted in December 2013 for 2014. Councilmember Knight stated it is making a point that taxes are being raised every year. Mr. Dickinson indicated there is new growth and infrastructure and needs and expectations do not go away. Mayor Gamache stated they have to set it at something now because State Law requires the City to do that and they do not want to cut themselves too short. They are already .29 percent lower than what they were last year and he would be looking for a two percent increase at the end of the year. Councilmember Knight stated this would mean that taxes could increase close to six percent in two years. Mayor Gamache indicated it would only be four percent because last year they had a tax levy of two percent and they are striving for a two percent increase this year. They have to start somewhere based on State Law and they have four months left to bring in more revenue. They have to set it at a rate they could be comfortable with. He thought they should set this at a price that is reasonable and not have to cut too far into their funds. Mr. Dickinson stated if the Council is comfortable with a two percent increase, then they should set the initial tax levy at 2.5 percent. This will make it easier to work with the departments on their budgets. Councilmember Bukkila stated she would like to see a list of the projects that are out there because she is afraid they will end up running short on funds at the end of the year. Councilmember Knight asked if there is any way this could be worded in order to help people 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Andover City Council Workshop Meeting Minutes — August 26, 2014 Page 8 understand. Mr. Dickinson stated he works with averages and each property will be different. Mr. Dickinson suggested he bring this before the Council with a 2.77 percent preliminary increase, a $300,000 gross levy increase. The Council concurred. 2014 GENERAL FUND B UDGET PROGRESS REPORT — THROUGH JULY 2014 Mr. Dickinson reviewed the 2014 general fund budget with the Council. Mr. Dickinson indicated revenues are behind the 2013 pace, but he expects to meet the revenue budget by year end. JULY 2014 CITY INVESTMENTS REVIEW Mr. Dickinson reviewed the July 2014 City investments with the Council. Mr. Dickinson indicated that during the month of August he had to sell 2 CD's because having the CD's in the portfolio would not meet legal compliance to be covered fully with FDIC insurance. He has put in place measures to assure this does not happen again. OTHER TOPICS There were none. ADJOURNMENT Motion by Bukkila, Seconded by Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 10:22 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING — SEPTEMBER 2, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover City Gamache, September 2, 2014, 7:00 p.m., at the Andove Andover, Minnesota. Councilmembers present: Mike Knight, Councilmember absent: None Also present: City Adminis Community I Councilmember Howar Mr. Portesan explained badge. s called to order by Mayor Mike 1685 Crosstown Boulevard NW, Julie Trude and Tony Howard Dave Carll leer, David SCOUT FOR THE TARGETPOND DOCK Portesan, for his Eagle Scout project work on the Target Pond i the project that he worked on with Mr. Portesan. Scout project was to gain leadership and the Eagle Scout Mayor Gamache and the rest of the Council thanked Mr. Portesan for the completed project. Councilmember Trude thanked Mr. Portesan for completing the project. Councilmember Howard wondered if they could place a small recognition plaque on the site to promote others to work on City projects. Councilmember Bukkila thought it was a good idea and thought it was a great plan and congratulated Mr. Portesan on working with adults and Government to get the project done. Regular Andover City Couneil Meeting Minutes — September 2, 2014 Page 2 PROCLAMATION— CONSTITUTION WEEK Mayor Gamache read the constitution week proclamation and proclaimed the week of September 17s' as Constitution Week. PROCLAMATION— OCTOBER 2014 DOMESTIC VIOLENCE AWARENESS MONTH 8 Mayor Gamache issued the proclamation indicating October 2014 as Domestic Violence Awareness 9 Month. 10 11 AGENDA APPROVAL 12 13 Staff requested Item 4 (Approve the Final Plat of Catcher's Creek) to be tabled until October 7, 14 2014. Add Item 7a (Approve Crosstown Boulevard Traffic Analysis Phase 2/ City Project 12 -37B 15 and add a Closed Session Meeting to discuss Property Negotiations/Pid #11- 32 -24 -31 -0001. 16 17 Motion by Knight, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried 18 unanimously. 19 20 APPROVAL OF MINUTES 21 22 August 19, 2014, Regular Meeting: Correct as written. 23 24 Motion by Trude, Seconded by Howard, to approve the minutes as presented. Motion carried 4 -ayes, 25 1- present ( Bukkila). 26 27 August 19, 2014, Closed Session Meeting: Correct as amended. 28 29 Councilmember Trude stated on page two, line 28 she would like a couple of words removed at the 30 end of the sentence and have the sentence end at "...cluster development." 31 32 Motion by Trude, Seconded by Howard, to approve the minutes as indicated above. Motion carried 33 4 -ayes, I present ( Bukkila). 34 35 CONSENT ITEMS 36 37 Item 2 Approve Payment of Claims 38 Item 3 Declare Cost/Order Assessment Roll/14- 2/2014 Street Reconstruction (See 39 Resolution R060 -14) 40 Item 5 Approve Resolution/LRRWMO JPA (See Resolution R061 -14) 41 Item 6 Approve Contract for School Liaison/Anoka- Hennepin School District #11 42 Item 7 Accept Donation/12 -31 /Andover Football Association/Sports Complex/3535 — 43 161 55 Avenue NW (See Resolution R062 -14) Regular Andover City Council Meeting Minutes — September 2, 2014 Page 3 Item 7a Approve Crosstown Boulevard Traffic Analysis Phase 2 /City Project 12 -37B Motion by Howard, Seconded by Trude, approval of the Consent Agenda as read. Motion carried unanimously. CONSIDER THE AMENDED CONDITIONAL USE PERMIT TO REVISE THE PLANNED UNIT DEVELOPMENT FOR ANDOVER CLOC %TOWER COMMONS CONTINUED 9 Mr. Carlberg explained the current owners of the Andover Clocktower Commons are requesting to 10 amend the existing Conditional Use Permit and to revise the approved Planned Unit Development on 11 Lots 3 -5, Block 1, Andover Clocktower Commons. 12 13 Mr. Carlberg reviewed the staff report with the Council. 14 15 Darren Lazan, with Landform, 105 South 5a' Avenue, Suite 513, Minneapolis, made a presentation to 16 the Council. 17 18 Councilmember Howard asked if the maximum height of the retaining wall is 2.5 feet. Mr. Lazan 19 stated the wall disappears at each end of the building and the highest height of 2.5 feet would be 20 where it is shown on the drawing. Adjacent to the parking, there is no wall, it would slope down 21 toward the trail. 22 23 Councilmember Howard wondered if there needed to be railing along the wall. Mr. Lazan did not 24 think there was need for one but if at final design it is determined one is needed they will add it. 25 26 Councilmember Bukkila stated she liked what was presented and liked Option B of correcting the 27 trail. Councilmember Knight stated his issue is with the wall and children could fall from it. Mr. 28 Lazan stated they could put a rail on the wall for safety issues. This is not a public way but actually a 29 service access area to the back of the building. 30 31 Councilmember Howard stated he liked the design. 32 33 Mr. Lazan stated the signage issues are resolved and they landed on the $10,000 differential between 34 Option A and Option B and to clarify there is an option to add a pipe that runs into the site rather 35 than a French drain and if there is an upcharge for that portion of pipe, he asked if the City would 36 participate at that upcharge. Mr. Berkowitz stated if there is some upsizing within the development 37 area that would be the City's responsibility. 38 39 Mr. Berkowitz reviewed Option B and indicated this is the better option because it allows the road to 40 be expanded without too much impact to the trail. This would include the City participating with 41 $10,000. 42 43 Motion by Trude, Seconded by Knight, to approve Resolution R063 -14, amending the approved 2 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — September 2, 2014 Page 4 Conditional Use Permit to amend the Planned Unit Development of Andover Clocktower Commons, legally described as Lots 3 -5, Block 1, Andover Clocktower Commons with the following changes: Council elects to go with Option B for the design and not going over $10,000 differential between Option A and Option B. Motion carried unanimously. Mr. Dickinson asked Council to move Item 11 up before Items 9 and 10 because the applicant is not currently at the meeting. CONSIDER THE PRELIMINARY PLA T FOR WINSLOW WOODS 2D ADDITION— TONY EMMERICH CONSTRUCTION Mr. Carlberg stated the City Council is asked to review the preliminary plat for Winslow Woods 2nd Addition. The plat contains 18 -urban residential lots and 1- outlot as proposed by Tony Emmerich Construction. Mr. Carlberg reviewed the staff report with the Council. Mayor Gamache stated on the pond on the east side of the cul -de -sac on 150'' Lane is property they do not own but will need to go in and do the improvements. Mr. Carlberg stated there will be an easement for that which they have worked out and also easements for the temporary cul -de- sac. Mayor Gamache asked why the developer is not giving the City the easement for the road going to the north. He stated he would like to see this wrapped up with either this phase of the development or before the next development phase comes in. Councilmember Howard stated the proposed ponding area is supposed to be recorded at the same time as the plat so he wondered if the whole area is a drainage easement. Mr. Carlberg believed the developer is sizing the pond to accommodate the future development. Councilmember Howard sees that the cul -de -sac is not going to be developed to attach to Xeon Street. Mr. Carlberg stated at some point they need to look at where the utility line is going to go and then follow some type of trail and eventually get under the tracks. Mr. Berkowitz reviewed the pond and future utility and road connections with the Council. Councilmember Bukkila wondered what can be done to make sure the road connection gets done. Mr. Berkowitz stated they can either attach the connection to this project or to outlot A (the next phase). Councilmember Trude stated she had a talk with Mrs. Holasek about this project and there is concern within the family about Xeon Street going through the farm. The developer has a letter from the family regarding their concerns and not wanting Xeon Street to go through. She has offered to sit down with the family about a connection going to the north rather than towards her Regular Andover City Council Meeting Minutes — September 2, 1014 Page 5 home, at minimum this would potentially be for emergency access or egress. 3 Councilmember Bukkila would not initiate anything going towards the home site but if they are 4 going to have the two neighborhoods built, she would like to see them linked. She thought if 5 they are going to be doing a development the transportation needs to be there to see it through. 6 Mayor Gamache stated when they discussed the initial plan they made sure both developments 7 connected because they did not want Xeon Street to be a dead end road. 8 9 Councilmember Trade stated on Yellow Pine Street there is an access point for utilities and she 10 wondered if they could avoid the construction of that and take the access to the north instead 11 because this would save a lot of trees. Mr. Berkowitz indicated one of the challenges is the 12 pipeline crossing so they could prefer to access that from Yellow Pine Street. He stated they will 13 lose most of the trees with the grading of the lot and pond. 14 15 Councilmember Trade asked if the holding pond will prevent them from establishing an 16 underpass connection. Mr. Berkowitz reviewed a potential underpass location with the Council. 17 He noted it will most likely go into a cul -de -sac area further north in the next phase. 18 19 Mr. Larry Olson, representing Tony Emmerich Construction, 1875 Station Parkway NW, 20 Andover, reviewed the development plans with the Council and also concerns from the Holasek 21 family. 22 23 Councilmember Trade thought the City could discuss a gated egress for emergency access with 24 the Holasek property until the Holaseks' sell more property or no longer live on the homestead. 25 26 Councilmember Bukkila thought they should be consistent with all of the developments in the 27 City and treat this development the same way. 28 29 Mayor Gamache stated he could live with a safety road right now if it is discussed and ok with 30 the property owner. He wanted to make sure the long range plan is that the two developments 31 will eventually connect together. Mr. Carlberg indicated the neighborhood has not developed 32 and when it does the connection needs to be made, without the connection the land purchase in 33 the future may not happen. 34 35 Mayor Gamache stated they need to have the ability to make the road as large as they need it to 36 be. They need to make sure the full easement is available for the future. He would like it go all 37 the way through eventually and not keep it a cul -de -sac forever. His concern is that it is being 38 conveyed to the property owners that it is the City that is requiring the road to go through. All 39 the City is requiring is that eventually the two developments connect together. The City is 40 making sure that when the time comes the transportation aspect of this development is being 41 looked at so the residents of this development in the future have the ability to get through. 42 43 Councilmember Bukkila asked if a less improved road was done now, how would the upgrade Regular Andover City Council Meeting Minutes — September 2, 2014 Page 6 1 get done in the future if it was not done with the development now. Mr. Carlberg thought it 2 would be better for the Council to approve the preliminary plat but send the message that the next 3 development phase does not get approved without a full access, right -of -way width road 4 construction of Xeon Street. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Councilmember Trude stated with Xeon Street being treated as a full State Aid road that is going to bear a lot of traffic. If this road does not go through at Andover Boulevard and they make this connection, as soon as the connection is made it will become the new major egress and people will try to filter out different ways to get out of the development. Councilmember Howard stated the only other issue he would have is granting the full easement for the pond. He suggested the developer take what they need and leave the City options so it does not cut off future street planning. Councilmember Knight stated they would need to stipulate the pond cannot intrude on the designated road area. Mr. Berkowitz stated the developer should secure the easement now so they have it for phase two of the development. Councilmember Knight asked City Attorney Baumgartner if they should stipulate that the space should be left open. Mr. Baumgartner thought the connection serves the next phase more than the proposed this eveing. Councilmember Bukkila stated the only issue is because of this cul -de -sac that they are going to do the additional ponding that may potentially interfere. Mr. Baumgartner stated with the additional ponding maybe they need to identify the location of the potential future road and on the plat itself as a ghost plat the future potential road to the specifics needed with the pond located and identified so it takes all that into consideration. Councilmember Bukkila stated the concern is if they approve the plat as shown and the drawings do not correspond to what was discussed what would the recommendation be. Mr. Berkowitz reviewed the requirements on a State Aid Road. He noted the City already has the requirements met. Mayor Gamache stated they are really concerned with going north not south at this point. He thought this has been conveyed to the developer and the Holasek family. Motion by Trude, Seconded by Howard, to approve resolution R065 -14, approving the preliminary plat subject to the conditions as required by the City. Motion carried unanimously. CONSIDER REZONING OF 10.02 ACRES FROM R -1, SINGLE FAMILY R URAL TO R -1, SINGLE FAMILY URBAN -14123 PRAIRIE ROAD NW— TH CONSTR UCTION OFANOKA Mr. Carlberg explained the City Council is requested to review the proposed request to rezone ten Regular Andover City Council Meeting Minutes — September 2, 2014 Page 7 (10) acres from R -1, Single Family Rural to R -4, Single Family Urban as requested by TH Construction of Anoka. Mr. Carlberg reviewed the staff report with the Council. 6 Councilmember Trude asked if the application for rezoning has been submitted by the property 7 owner or is the developer now the owner of the property. Mr. Carlberg stated the applicant is the 8 owner and they have all appropriate applications signed. 10 Motion by Knight, Seconded by Bukkila, to approve the rezoning request based on the fact that the 11 property is located within the MUSA, water and sewer is available to the property and the request is 12 in harmony with the Andover Comprehensive Plan. Motion carried unanimously. (See Ordinance 13 442) 14 15 CONSIDER THE PRELIMINARY PLAT OF THE PLANNED UNIT DEVELOPMENT OF 16 CARSON RIDGE — TH CONSTRUCTION OFANOKA 17 18 Mr. Carlberg stated the City Council is asked to review the Preliminary Plat/PUD for Carson 19 Ridge. The plat contains 18 -urban residential lots as proposed by TH Construction of Anoka. 20 21 Mr. Carlberg reviewed the staff report with the Council. 22 23 Mayor Gamache asked on the existing home if there is also a barn or out building and he 24 wondered if that would be removed. Mr. Carlberg indicated that out building will be removed. 25 26 Councilmember Trude stated eight oak trees may need to be taken down for the trail and she 27 wondered if the benefit of the trail to this neighborhood is worth losing a lot of trees replacing 28 with plantings and a split rail fence. Councilmember Bukkila stated she liked the concept of the 29 trail but had concerns about the fencing. It makes the area wider and she did not want the City to 30 have to pay for maintenance of the fence and did not want the extra amenity to be on their 31 maintenance list. She thought if they took the standard trail width with the notation to maintain a 32 tree line. Mr. Berkowitz stated the cul -de -sac is very long and they do need a water main loop so 33 the plan is to connect the water main into Prairie Road so if they take the combination of the 34 water main and trail the area will need to be opened up and the trees will have to go anyways to 35 get the waterline in there. 36 37 Councilmember Knight asked if the fence would be consistent with other projects. 38 Councilmember Howard indicated he would like to see this left wide open. 39 40 Councilmember Trude reviewed possible changes to the resolution with City Attorney 41 Baumgartner's help. She thought an economical solution would be to do a split rail fence on the 42 residents' property, deed it to them and the City does a little planting to dress up the 43 development. Regular Andover City Council Meeting Minutes — September 2, 2014 Page 8 Councilmember Trude thought they could plant some bushes along the trail where they could grow together as a natural barrier. Mayor Gamache liked the idea. Councilmember Bukkila indicated if they were to do that she would want it to be a variety because it looks really funny 4 when one bush dies. 6 The Council discussed with staff options for the trail and landscaping. 7 8 Mr. Tony Hennen, TH Construction of Anoka, 617 E. Main Street, Anoka, reviewed with the 9 Council house styles and designs. 10 11 Mayor Gamache indicated the home designs are really nice. 12 13 Councilmember Trude asked if the developer will be building on all of the lots. Mr. Hennen 14 indicated he will be building all the homes. Councilmember Trude suggested adding a condition 15 of approving the plans as shown and staff can approve modifications if they are similar. Mr. 16 Hennen thought that would be a good idea. 17 18 Councilmember Trude read an addition to the resolution regarding home styles and color 19 elevations. 20 21 Councilmember Trude thought there were more trees than what is actually on the design so she 22 recommended adding more trees to the side of the homes. Mr. Hennen stated on lots 9, 10 and 23 11, more trees will be added. The only side that will not have trees is on the horse farm side of 24 the development there are already trees all over the development and will be nice and secluded. 25 26 Motion by Trude, Seconded by Knight, to approve resolution R064 -14, approving the 27 Preliminary Plat and Planned Unit Development standards of "Carson Ridge" with the following: 28 29 Change Item 7 to read: The developer shall include landscaping along both sides of the trail, 30 acceptable to City Staff. The Tree Preservation Plan must be revised to reflect the additional 31 landscaping. 32 33 Add Item 8: Color elevations of home styles that may be constructed are as shown in attached 34 Exhibit B. Additional home styles and designs that coordinate with and are of similar quality to 35 the approved elevations may be approved by City staff. 36 37 Add Item 9: All trees shown on the Overall Tree and Landscaping Plan, attached as Exhibit C, 38 will at a minimum be two -inch caliper DBH (diameter at breast height). Removal of trees not 39 shown on the tree removal plan will be replaced on a one - for -one basis. Exhibit C will be 40 renamed and updated to reflect and include the requirements of this resolution. 41 42 Motion carried unanimously. 43 0 Regular Andover City Council Meeting Minutes — September 2, 2014 Page 9 Mr. Hennen asked if the City would allow him to plant different types of trees within the development. Councilmember Trude thought he could plant any tree that is listed on the City preferred tree list, the Council concurred. CONSIDER THE PRELIMINAR YPLA T OF WHITE PINE WILDERNESS 2ND ADDITION -L & KEMMERICHLLC 8 Mr. Carlberg stated the City Council is asked to review the preliminary plat for White Pine 9 Wilderness 2"d Addition. The plat contains 16 -urban lots and 1- outlot as proposed by L &K 10 Emmerich LLC. 11 12 Mr. Carlberg reviewed the staff report with the Council. 13 14 Councilmember Howard wondered if the water main that is to be constructed to the north would 15 be done in the first phase of the project. Mr. Berkowitz stated that is the intent. There is concern 16 that there is some risk if they put the water main in and it is in the wrong location and if the ghost 17 plat changes to the north, the concern is how it will be handled. The way it is written in the 18 resolution is that it will be constructed in this phase, if there is any potential in the future that it 19 needs to be relocated it would be the burden of the City to move it and the costs would be 20 covered by the City in the short term and the developer would reimburse the City the actual costs 21 of construction at the time of development of outlot A. 22 23 Councilmember Trude thought the access for the open space leads to a holding pond and they 24 will have to skirt the parameter and she wondered if it will be private property. Mr. Carlberg 25 reviewed the area where the open space is located. 26 27 Councilmember Bukkila asked what they are doing to protect the perimeter of the open space. 28 Mr. Carlberg stated there is a wetland boundary and there will not be any tree removal. All the 29 area will be preserved behind the homes. He stated there are signs that have been installed 30 showing where the open space starts and ends. 31 32 Councilmember Trude thought it was a good decision regarding the park because the 33 development has large yards where neighbors could meet. 34 35 Motion by Knight, Seconded by Howard, to approve resolution R066 -14, approving the 36 preliminary plat subject to the conditions attached in the resolution. Motion carried 37 unanimously. 38 39 40 REVIEW /ADOPT 2015 PRELIMINARY TAX LEVY 41 42 Mr. Dickinson stated each year the City Council is required by State Law to approve a 43 preliminary budget and submit a Preliminary Levy Certification to Anoka County Property Regular Andover City Council Meeting Minutes — September 2, 2014 Page 10 1 Records and Taxation Division by September 30d. 2 3 Mr. Dickinson reviewed the staff report with the Council. 4 5 Motion by Bukkila, Seconded by Knight, to approve resolution R067 -14, approving the adopting 6 the City of Andover 2015 Proposed Property Tax Levy to be certified to the County Auditor. 7 Motion carried unanimously. 8 9 REVIEW /ADOPT 2015 DEBT SERVICE LEVY CHANGES 10 11 Mr. Dickinson stated Anoka County Property Records and Taxation Division requires a City 12 Council resolution changing bonded indebtedness levies for 2015 that would have been certified 13 to Anoka County as part of prior years' bond sales. 14 15 Mr. Dickinson reviewed the staff report with the Council. 16 17 Motion by Knight, Seconded by Bukkila, to approve resolution R068 -14, updating Certified 18 Bonded Indebtedness for 2015. Motion carried unanimously. 19 20 SET HEARING DATE(S) FOR 2015 BUDGET & LEVY DISCUSSION & PUBLIC 21 COMMENT 22 23 Mr. Dickinson stated the Truth in Taxation law, M.S. 275.065, requires cities to schedule a 24 meeting at which the budget and levy will be discussed and public input will be allowed prior to 25 the final budget and levy determination. This year that meeting must be scheduled between 26 November 25h and December 29a' and be held after 6:00 p.m. 27 28 Motion by Trude, Seconded by Howard, to schedule a 2015 Budget and Levy Hearing for 29 Tuesday, December 2, 2014 at 7:00 p.m. with continue, if required on December 16, 2014 at 7:00 30 p.m. and final adoption on December 16, 2014 at 7:00 p.m. Motion carried unanimously. 31 32 ADMINISTRATOR'S REPORT 33 34 City Staff updated the Council on the administration and city department activities, legislative 35 updates, updates on development/ClP projects, and meeting reminders /community events. 36 37 38 MAYOR/COUNCIL INPUT 39 40 (School Traffic) Mayor Gamache stated school started and he wondered how the right turn lane 41 worked at Andover Boulevard and Crosstown Boulevard. Mr. Berkowitz stated he did not see it 42 but heard there was a slight backup and also an accident at Crosstown Boulevard and Nightingale 43 Street so they will be looking at the traffic control changes. They will also be looking at 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Regular Andover City Council Meeting Minutes — September 2, 2014 Page 11 pedestrian flow. He believed over time it will improve. (Fire Truck Purchase) Councilmember Trade updated the public on the new City fire truck. She appreciated former Fire Chief Winkel for coming out to see the fire truck because he was the one who began working on the planning for this. Councilmember Bukkila stated this took a lot of planning and saving over the years to make this a reality. Councilmember Howard was amazed at what the rig will do and how it will help with firefighting efforts. RECESS Mayor Gamache recessed the regular City Council meeting at 9:34 p.m. to a closed session of the City Council to discuss Property Negotiations/PID #11- 32 -24 -31 -0001. 1:7irclrxM- VIA The City Council reconvened at 9:49 p.m. ADJOURNMENT Motion by Howard, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 9:50 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes — September 2, 2014 Page 12 1 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — SEPTEMBER 2, 2014 2 TABLE OF CONTENTS 3 4 5 PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 6 RESIDENT FORUM ....................................................................................... ............................... 1 7 RECOGNITION OF JOHN PORTESAN, EAGLE SCOUT FOR THE TARGET POND DOCK 8 PROJECT .................................................................................................... ............................... 1 9 PROCLAMATION — CONSTITUTION WEEK ............................................. ..............................2 10 PROCLAMATION — OCTOBER 2014 DOMESTIC VIOLENCE AWARENESS MONTH...... 2 11 AGENDA APPROVAL ................................................................................... ............................... 2 12 APPROVAL OF MINUTES ............................................................................ ............................... 2 13 CONSENT ITEMS .......................................................................................... ............................... 2 14 Approve Payment of Claims ........................................................................ ............................... 2 15 Declare Cost/Order Assessment Roll /14- 2/2014 Street Reconstruction (See Resolution R060- 16 14) ....................................................................................................... ............................... 2 17 Approve Resolution/LRRWMO JPA (See Resolution R061- 14) ................ ............................... 2 18 Approve Contract for School Liaison/Anoka- Hennepin School District #11 ............................ 2 19 Accept Donation/12 -31 /Andover Football Association/Sports Complex/3535 —161$` Avenue 20 NW (See Resolution R062- 14) ............................................................ ............................... 2 21 Approve Crosstown Boulevard Traffic Analysis Phase 2 /City Project 12 -37B ......................... 3 22 CONSIDER THE AMENDED CONDITIONAL USE PERMIT TO REVISE THE PLANNED 23 UNIT DEVELOPMENT FOR ANDOVER CLOCKTOWER COMMONS CONTINUED 24 (See Resolution R063 -14) ........................................................................... ............................... 3 25 CONSIDER THE PRELIMINARY PLAT FOR WINSLOW WOODS 2' ADDITION — TONY 26 EMMERICH CONSTRUCTION (See Resolution R065- 14) ..................... ............................... 4 27 CONSIDER REZONING OF 10.02 ACRES FROM R -1, SINGLE FAMILY RURAL TO R -4, 28 SINGLE FAMILY URBAN —14123 PRAIRIE ROAD NW — TH CONSTRUCTION OF 29 ANOKA (See Ordinance 442) ..................................................................... ............................... 6 30 CONSIDER THE PRELIMINARY PLAT OF THE PLANNED UNIT DEVELOPMENT OF 31 CARSON RIDGE — TH CONSTRUCTION OF ANOKA (See Resolution R064 -14) ............. 7 32 CONSIDER THE PRELIMINARY PLAT OF WHITE PINE WILDERNESS 21'1D ADDITION - 33 L & K EMMERICH LLC (See Resolution R066 -14) ................................. ............................... 9 34 ADMINISTRATOR'S REPORT ................................................................... ............................... 10 35 MAYOR /COUNCIL INPUT ........................................................................... .............................10 36 School Traffic ............................................................................................ ............................... 10 37 Fire Truck Purchase ................................................................................... ............................... 11 38 RECESS Closed Session/Property Negoiations/PID# 11- 32- 24 -31- 0001 ..... ............................... 11 39 RECONVENE ............................................................................................... ............................... 11 40 ADJOURNMENT ............................................................................................ .............................11 41 ,�. .A,0 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator / Finance Director Lee Brezinka, Assistant Finance Director Payment of Claims September 16, 2014 Attached are disbursement edit lists for claims related to the on going business of the City of Andover. Claims totaling $179,634.11 on disbursement edit lists #1 - 2 from 09/05114 to 09/12/14 have been issued and released. Claims totaling $161,151.77 on disbursement edit list #3 dated 09116/14 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $340,785.88. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, lt� 75 Lee Brezinka Attachments: Edit Lists Accounts Payable AFLAC AFLAC Computer Check Proof List by Vendor c r r o P NDa�R User: BrendaF 472270 Printed: 09/04/2014 - 2:33PM 700.32 09105/2014 Batch: 00403.09.2014 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AFLAC AFLAC Check Sequence: I ACH Enabled: False 472270 August 2014 Premium 700.32 09105/2014 0101 - 00000 -21209 Check Total: 700.32 Vendor: Aircon Aircon Electric Corporation Check Sequence: 2 ACH Enabled: False 10430- 2014 -1 Install Ballasts in Ice Arena 1,017.80 09/05/2014 2130 -44300 -63105 Check Total: 1,017.80 Vendor: AlliedBl Allied Blacktop Co. Check Sequence: 3 ACH Enabled: False 19571 CRS -2 Patch Mix 1,207.50 09/05/2014 010143100 -61125 Check Total: 1,207.50 Vendor: AnkCo10 Anoka Co Highway Check Sequence: 4 ACH Enabled: False #WOLANDSCAPE Permit Fee 150.00 09/05/2014 2110 - 46500-63005 Check Total: 150.00 Vendor: AnkCo01 Anoka Co Treasurer Check Sequence: 5 ACH Enabled: False 2014 -32 2014 Primary Ballots 168.53 09/0512014 0101 -41310 -63030 Check Total: 168.53 Vendor: Barton Barton Sand & Gravel Co. Check Sequence: 6 ACH Enabled: False 140815 Glass 5 Recycle - Open Space Parking Lot 86.42 09105/2014 4160 - 49300-61130 Check Total: 86.42 Vendor: BjorkCom Bjorklund Companies LLC Check Sequence: 7 ACH Enabled: False 18849 Black Dirt 442.50 09/05/2014 0101 -43100 -61125 Check Total: 442.50 AP- Computer Check Proof List by Vendor (09104/2014 - 2:33 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Bolton Bolton & Menk, Inc. Check Sequence: 8 ACH Enabled: False 0169022 Andover /Crosstn Turn Lane Impr 950.00 09/05/2014 414049300 -63005 Check Total: 950.00 Vendor: Boyerl Boyer Trnck Pans Check Sequence: 9 ACH Enabled: False 886438 Parts for Unit 9200 1,150.82 09/05/2014 610048800.61115 Check Total: 1,150.82 Vendor: CarlberD David Carlberg Check Sequence: 10 ACH Enabled: False 2014 Flex Medical Account 612.46 09/052014 0101 -00000 -21211 Check Total: 612.46 Vendor: CMTDiver CMT Diversified Janitorial Svc Check Sequence: I I ACH Enabled: False 2091 Monthly Cleaning Service 1,248.75 09/05/2014 010141930 -63010 2091 Monthly Cleaning Service 708.75 09/05/2014 010141920 -63010 2091 Monthly Cleaning Service 1,417.50 09/05/2014 010141910 -63010 Check Total: 3,375.00 Vendor: Colonial Colonial Life & Accident Check Sequence: 12 ACH Enabled: False E71567060901421 September 2014 Premium 9.60 09/05/2014 7100 -00000 -21218 E71567060901421 September 2014 Premium 219.01 09/052014 0101 -00000 -21210 Check Total: 228.61 Vendor: Comcast5 Comcast Check Sequence: 13 ACH Enabled: False 8772107890001086 Public Works - Internet 99.97 09/05/2014 010141930 -62030 8772107890001086 City Hall - Internet 99.98 09105/2014 010141910 -62030 8772107890001086 Fire Station #2 61.85 09105/2014 010141920.62030 763421 -9426 8772107890001086 Community Center 205.13 09/052014 213044000 -62030 763 - 755 -2129 8772107890001086 Sunshine Park 18.45 09/05/2014 010141975 -62030 763 -755 -9189 8772107890001086 Sunshine Park 18.45 09/05/2014 010141970 -62030 763.755 -9189 8772107890001086 City Hall 80.69 09/052014 010141910 -62030 763- 755 -5100 8772107890001086 Fire Station #1 104.80 09/052014 010141920 -62030 763- 755 -9825 8772107890001086 Andover Station N Ballfields 36.90 09/052014 010141980-62030 763.767 -2547 8772107890001086 Fire Station #3 86.80 09/052014 010141920-62030 763434 -6173 8772107890001086 Public Works 26.94 09/052014 010141930 -62030 763- 755 -8118 8772107890001086 Public Works 107.76 09 /052014 5100 - 48100 -62030 763-755-8118 8772107890001086 Water Treatment Plant 111.75 09/052014 510048100 -62030 763- 862 -8874 AP- Computer Check Proof List by Vendor (09/042014 - 2:33 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 1,059.47 Vendor: Connex2 Connews Energy Check Sequence: 14 ACH Enabled: False SORD00OW1403213 Hanson &161 at Ave - Traffic Signal 586.75 09/0512014 4140.49300 -63010 Check Total: 586.75 Vendor: CoonRapi City of Coon Rapids Check Sequence: 15 ACH Enabled: False 10973 Traffice Signal- Hanson/133rd 33.62 0910512014 0101 43400.62005 10973 Traffice Signal Crosstown/133rd 24.28 09/0512014 0101- 43400 -62005 Check Total: 57.90 Vendor: Cottons Cotters', Inc Check Sequence: 16 ACH Enabled: False 57048 Fuse 6.90 09/05/2014 6100-48800 -61020 57541 Parts for Unit #173 28.84 09/052014 610048800 -61115 57602 Oil Dry for Fire Station #3 67.95 09/0512014 010142200.61020 58113 Tie Road End - Outer for Unit #08 -408 125.59 09/05/2014 610048800 -61115 58653 Tom Signal Lamp for Unit #171 & Stock 17.98 09/05/2014 610048800 -61115 60493 Winter Defense for Stock 82.90 0910512014 610048800 -61115 62178 Fuse 5.40 09/05/2014 6100-48800 -61020 83114 Misc. Supplies 12.87 09/0512014 610048800-61020 Check Total: 348.43 Vendor: ECM ECM Publishers, Inc. 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Check Sequence: 22 ACH Enabled: False 201415 2014 Electrical Inspections 1,033.65 09/05/2014 010142300.63005 Check Total: 1,033.65 Vendor: Hakanson Hakanson Anderson Assoc., Check Sequence: 23 ACH Enabled: False 33462 Lanseth Park Trail Easement 385.00 09/05/2014 4150- 49300 -63005 Check Total: 385.00 Vendor: lnterBat Interstate All Battery Center Check Sequence: 24 ACH Enabled: False 1901201001961 Batteries 13.90 09/05/2014 0101- 42200 -61020 Check Total: 13.90 Vendor: Kriss Kriss Premium Products Inc Check Sequence: 25 ACH Enabled: False 135417 CWT -350 Biocide & PE -21 Electrode 361.50 09/05/2014 2130 -44300 -61020 Check Total: 361.50 Vendor: LeagucMN League of Minnesota Cities Check Sequence: 26 ACH Enabled: False Membership Dues 30.00 09/052014 010141100(,1320 Check Total: 30.00 Vendor: LRRWMO LRRWMO Check Sequence: 27 ACH Enabled: False 315 Andover /Kelsey -Round Lake Park 255.00 09/052014 4140 -49300 -63010 AP- Computer Check Proof List by Vendor (09/0412014 - 2:33 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 317 Pine Hills No Pk - Sports Cmplx 33.50 09/05/1014 418049300-63010 Check Total: 288.50 Vendor: MakinenD Dana Makinen Check Sequence: 28 ACH Enabled: False 2014 Medical Flex Account 163.19 09/05/2014 0101 -00000-21211 Check Total: 163.19 Vendor: Menards Menards Check Sequence: 29 ACH Enabled: False 63597 Misc. 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Check Sequence: 32 ACH Enabled: False 4385470 Pest Control @ FS 93 120.00 09/052014 0101 41920 -63010 4385744 Pest Control @ Public Works 120.00 09/052014 0101 -01930-63010 4385745 Pest Control @ City Hall 120.00 09/052014 0101.41910-63010 4385746 Pest Control @ FS #1 120.00 09/05/2014 0101 -01920 -63010 4385747 Pest Control @ FS #2 120.00 09/05/2014 0101 - 41920 -63010 Check Total: 600.00 Vendor: PrintSer Printers Service, Inc. Check Sequence: 33 ACH Enabled: False 270998 Ice Knife Sharpening 36.00 09/052014 213014300 -61020 AP- Computer Check Proof List by Vendor (09/04/2014 - 2:33 PK Page 5 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 36.00 Vendor: ProGuard ProGuard Sports, Inc. Check Sequence: 34 ACH Enabled: False 328242 Resale Items for Pro Shop 310.45 09/0512014 2130 - 44200.61245 Check Total: 310.45 Vendor: RcpSvices Republic Services #899 Check Sequence: 35 ACH Enabled: False 0899- 002540363 September 2014 Recycling Service 893.89 09/05/2014 010146000 -63010 Check Total: 893.89 Vendor: Short Shon,Elliott,Hendrickson, Inc Check Sequence: 36 ACH Enabled: False 285418 AT &T - Tower #2 868.67 09/05/2014 7200 - 00000 -24214 285679 Verizon Wireless - Rose Park 2,626.55 09105/2014 7200- 00000 -24214 285680 Verizon Wireless - Tower #2 1,63419 09/05/2014 7200 - 00000 -24214 Check Total: 5,129.51 Vendor: SPOK SPOK, INC. Check Sequence: 37 ACH Enabled: False X3754342H Monthly Pager Service 25.45 09/052014 510048100 -62030 Check Total: 25.45 Vendor: StarTri2 Star Tribune Check Sequence: 38 ACH Enabled: False 10962115 Monthly IPad Subscription 16.% 091052014 0101. 41200 -61325 Check Total: 1696 Vendor: SupHtgAC Superior Heating & A/C Electric Inc. Check Sequence: 39 ACH Enabled: False 2014 -01500 Refund Permit due to Customer Cancelled 75.00 09/05/2014 010142300 -52190 Check Total: 75.00 Vendor: TalbLawn Talberg Lawn & Landscape, Inc Check Sequence: 40 ACH Enabled: False 130007 Sept 2014 Lawn Maintenance Contract 143.52 09/05/2014 010145000 -63010 130008 Sept 2014 Lawn Maintenance Contract 110.25 09/05/2014 010143100.63010 130009 Sept 2014 Lawn Maintenance Contract 373.14 091052014 010141910 -63010 130010 Sept 2014 Lawn Maintenance Contract 666.32 091052014 2130 - 44000.63010 130011 Sept 2014 Lawn Maintenance Contract 368.41 09/052014 010141920 -63010 130012 Sept 2014 Lawn Maintenance Contract 270.45 091052014 0101. 41920 -63010 130013 Sept 2014 Lawn Maintenance Contract 241.62 09/052014 010141920 -63010 AP- Computer Check Proof List by Vendor (09/04/2014 - 2:33 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Check Total Vendor: Timesave Timesaver M20729 Park & Recreation Meeting M20729 Planning Commission & Open Space Mtg M20729 City Council Meeting Check Total: Vendor: TotalCon Total Control Systems, Inc 7018 Rosemount Pressure Transmitter Check Total: Vendor: USBankEq US Bank Equipment Finance 260620794 Sharp Copier Lease Vendor: WasMgmt2 6944150- 0500 -8 6944151 - 0500 -6 6944152- 0500 -4 6944153-0500 -2 6944154- 0500 -0 Check Total: Waste Management - Blaine August 2014 Garbage Service August 2014 Garbage Service August 2014 Recycling Center September 2014 Garbage Service August 2014 Garbage Service Check Total: Vendor: WHSecuri WH Security 150- 1681.3487 Security System @ Sunshine Park 150- 1682 -7288 Security System @ Andover Station No. Check Total: Total for Check Run: Total of Number of Checks: 2,173.71 Check Sequence: 41 131.00 09/05/2014 0101. 45000-63005 284.60 09/05/2014 0101- 41500 -63005 196.00 09/05/2014 0101 -41100 -63005 611.60 1,181.33 1,181.33 443.60 443.60 81.12 84.92 210.56 146.47 122.43 645.50 21.95 37.95 59.90 34,185.82 °F Check Sequence: 42 09/092014 5100. 48100 -61135 Check Sequence: 43 09/05/2014 0101- 41420 -62200 Check Sequence: 44 09/05/2014 010141920 -62020 09/05/2014 010141920.62020 09/05/2014 010146000-63010 09/0512014 0101 -41920 -62020 D9/052014 0101- 41910 -62020 Check Sequence: 45 091052014 OIOIA1970 -63010 09/0512014 OIOI41980 -63010 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (09/04/2014 - 2:33 PK Page 7 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 09/11/2014- 3:44PM Batch: 00408.09.2014 9 CITY O F k-NDOVER Invoice No Description Amount Payment Date Acct Number Reference Vendor: AbleHose Able Hose And Rubber Check Sequence: I ACH Enabled: False 1- 861051 Alum Cam & Groove 58.42 09/12/2014 510048100 -61005 Check Total: 58.42 Vendor: AceSolid Ace Solid Waste, Inc. Check Sequence: 2 ACH Enabled: False 94679/11565206 09/14 Commercial Waste & Recycling 222.13 09/12/2014 2130144100 -62020 94679/11565206 09/14 Commercial Waste & Recycling 444.25 09/12/2014 2130 -44000 -62020 Check Total: 666.38 Vendor: Aircon Aircon Electric Corporation Check Sequence: 3 ACH Enabled: False 10422- 2014 -1 New Cord Reel 531.06 09/12/2014 0101 -41920 -63105 10444- 2014 -1 Senior Center fix Disposal Unit 1,786.36 09112/2014 010141910 -63105 10453- 2014 -1 Install Cord Reel 436.81 09/12/2014 010141920 -63105 10460- 2014 -1 Replace Photocell @ Recycling Center 93.00 09/12/2014 0101.46000 -63100 Check Total: 2,847.23 Vendor: AnkCity City of Anoka Check Sequence: 4 ACH Enabled: False 201409093096 Traffic Signal @ County Road 7 & 116 23.60 09/12/2014 010143400.62005 Check Total 23.60 Vendor: AnkColO Anoka Co Highway Check Sequence: 5 ACH Enabled: False Andover /Crosstown Turn Lane Impr 3,780.75 09/12/2014 414049300 -63010 Check Total: 3,780.75 Vendor: AnkCol4 Anoka Co Recorder Check Sequence: 6 ACH Enabled: False 520 August 2014 Recording Fees 46.00 09/12/2014 0101 -41500.63215 520 August 2014 Recording Fees 46.00 09/122014 010141600-63215 Check Totai: 92.00 AP- Computer Check Proof List by Vendor (09/112014 - 3:44 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AspenMil Aspen Mills Check Sequence: 7 ACH Enabled: False 153594 Uniform for T. Dietzler 92.45 09/12/2014 0101 - 42200 -61305 Check Total: 92.45 Vendor: BertTruc Berrs Truck Equipment of MHD Check Sequence: 8 ACH Enabled: False 565618 Bedslide for Unit #4818 1,285.00 09/12/2014 0101- 42200 -61020 Check Total: 1,285.00 Vendor: BLUEOC Blue Ocean Software, Inc. Check Sequence: 9 ACH Enabled: False 140003 Aluminum Stencils 150.00 09/12/2014 010142200 -61020 Check Total: 150.00 Vendor: CapelinR Lawrence & Robyn Capeling Check Sequence: 10 ACH Enabled: False 00022037 Escrow for Second Driveway 500.00 09/12/2014 4140 -00000 -24201 Check Tom]: 500.00 Vendor: Centerpt CenterPoint Energy Check Sequence: 11 ACH Enabled: False 5825952 Equipment Building 18.88 09/12/2014 0101-41950 -62015 5825952 5840270 Water Treatment Plant 933.78 09/12/2014 5100 -48100 -62015 5840270 5840341 Prairie Knoll Park 12.59 09/12/2014 0101 41990 -62015 5840341 5841153 Fire Station #1 51.24 09/12/2014 010141920 -62015 5841153 5841451 Fire Station #2 53.30 09/12/2014 010141920 -62015 5841451 5852601 Fire Station #3 61.62 0911212014 0101A1920 -62015 5852601 5864630 Pumphouse#4 13.27 09/122014 510048100 -62015 5864630 5883191 Sunshine Park 18.88 09/122014 0101 -41970 -62015 5883191 5893307 Well #1 12.59 09/12/2014 5100 -48100.62015 5893307 5907226 Pumphousc #6 12.59 09/12/2014 5100 -48100 -62015 5907226 5927939 Pumphouse #7 12.59 09/12/2014 5100 -48100 -62015 5927939 5945463 well #1 12.59 09/12/2014 510048100 -62015 5945463 5950580 City Hall/Senior Center 49.24 09/122014 010141910 -62015 5950580 6122874 Lift Station #4 13.96 09/122014 5200 -48200 -62015 6122874 7575198 ASN Ballfields 18.88 09/1212014 0101 -41980 -62015 7575198 7725077 Lift Station #1 13.95 09/122014 5200 48200.62015 7725077 8743371 Warming House 12.59 09/122014 0101 45000 -62015 8743371 Check Total: 1,322.54 Vendor: Comcast4 Comas: Check Sequence: 12 ACH Enabled: False 900524839/31269158 City Hall. - PRI T1 Loop (57%) 129.43 09/122014 0101 -41910 -62030 900524839 131269158 Public Works - PRI T1 Loop (18 40.88 09/12/2014 0101 -41930 -62030 AP- Computer Check Proof List by Vendor (09/112014 - 3:44 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 900524839/31269158 Water Treatment Plant - PRI TI 15.90 09/12/2014 510048100 -62030 900524839/31269158 Community Center - PRI TI Loop 18.17 09/12/2014 2130 -44000 -62030 900524839/31269158 Fire Station #1 - PRI Tl Loop 22.71 09/12/2014 010141920 -62030 Check Total: 227.09 Vendor: Corneal Connexus Energy Check Sequence: 13 ACH Enabled: False 14298 Round Lake - Signal 37.48 09/1212014 0101.43400 -62005 386026- 279219 Andover Station North Ballfld 1,302.06 09/12/2014 0101 -45000 -62005 386026- 292034 Andover St Ballfield Lights 28.49 09/12/2014 0101 -05000-62005 386026- 292904 Andover St N Ballfeld Lights 42.73 09/12/2014 0101 -03500 -62005 386026. 292904 Public Works 1,720.64 09/12/2014 0101 - 41930 -62005 386026 - 159276 Langseth Park 12.71 09/12/2014 010145000 -62005 386026- 174273 Hidden Creek North Park 25.42 09/12/2014 0101- 45000.62005 386026- 174280 Fox Meadows Park 12.71 09/12/2014 010145000 -62005 386026 - 175264 Nordeens Park 8.42 09/12/2014 010145000 -62005 386026 - 175703 Electric Service 18.43 09/1212014 010143500 -62005 386026- 230276 Wayside Horn - 1000 Crosstown Blvd. 25.14 09/12/2014 010143400 -62005 386026- 299229 Control Valve Vault 77.40 09112/2014 510048100 -62005 386026 - 201816 Signal - Crosstown & Andover Blvd. 45.16 09/12 /2014 0101.43400 -62005 386026- 266238 Andover Station II - Lights 249.75 09/122014 2110 -00000 -11310 386026- 295855 1019 Andover Blvd - Wayside Horn 21.38 09/122014 010143400 -62005 386026-297583 Crooked Lake Boat Shelter 19.10 09112/2014 0101 -45000 -62005 386026 - 298796 Signal - 13976 Hanson Blvd, NW 40.27 09/12 /2014 010143400 -62005 386026- 298781 Oak Bluff Park - Security Light 63.64 09/12/2014 010145000 -62005 386026- 299378 Street Lights - 1721 Bunker Lake Blvd 40.34 09/12/2014 2110 -00000 -11310 386026- 299532 Street Light - 13980 Hanson Blvd 39.64 09/12 /2014 2110 - 00000 -11310 386026 - 299533 ASN Street Lights 226.66 09/12/2014 2110 -00000 -11310 386026- 299989 Siren #5 - 2748 161 st Ave NW 5.00 09/12/2014 010142400 -62005 386026- 300397 Siren # 12 - Bunker & Marigold St. NW 5.00 09/12/2014 010142400 -62005 386026- 300398 Siren 910 - 145th & Vintage St. NW 5.00 09/12/2014 010142400 -62005 386026 - 300399 Siren #11 - 138th Lane & Drake St. NW 5.00 09/12/2014 010142400 -62005 386026- 300400 Siren 46 - 16050 Constance Blvd. NW 5.00 09/12/2014 010142400 -62005 386026- 300401 Siren 48 - 1685 Crosstown Blvd. NW 5.00 09/12/2014 010142400 -62005 386026. 300402 Siren 42 - 174th & Round Lake Blvd. NW 5.00 09/12/2014 0101. 42400-62005 386026- 300403 Siren #9 - 1391h & Crosstown Blvd. NW 5.00 09/12/2014 010142400-62005 386026- 300404 Sion #7 - Andover Blvd. & Prairie Road 5.00 09/12/2014 0101 - 42400 -62005 386026- 300405 Siren #1 - 176th & Ward Lake Drive NW 5.00 09/12/2014 010142400-62005 386026-300406 Siren #3 - 16860 Roanoke St. NW 5.00 09/12 /2014 0101 - 42400-62005 386026 - 300407 Siren 44 - 158th & Dakota St. NW 5.00 09/12/2014 0101 -02400-62005 386026- 300408 Hawkridge Park - Service #2 55.34 09/12/2014 010145000 -62005 386026. 301889 Chesterton Commons Pk- Security 8.42 09/12/2014 0101- 45000 -62005 386026 - 301899 Country Oaks W Pk- Security 8.42 09/12/2014 010145000 -62005 386026- 301901 AP- Computer Check Proof List by Vendor (09/11 /2014. 3:44 PM) Page 3 Amount Payment Date Acct Number Reference Invoice No Description CH Campus Outdoor Hockey Rinks 36.98 09/12/2014 010145000 -62005 386026- 302015 15700 7th St. - Traffic Signal 18.43 09/12/2014 0101 - 43500 -62005 386026- 275108 13914 Prairie Rd Traffic Sign 18.43 09/122014 010143500 -62005 386026- 282927 Attitude Control Vault 15.68 09/122014 5100 -48100 -62005 386026- 303716 EDA Reader Board 15.26 091122014 211046500 -62005 386026- 303870 14002 Crane St NWSecurity Ligh 8.42 09/12/2014 010145000 -62005 386026 - 294591 13711 Crosstown Blvd NW 64.42 09/12/2014 211046500 -62005 386026- 303295 Sports Complex - 3535161st Ave 501.64 09/12/2014 010145000-62005 386026 - 304108 Recycling Center 27.74 09/1212014 010146000 -62005 386026 - 304690 Round Lake & 136th 4.61 09/12!2014 0101. 43500 - 62005 386026.201283 Round Lake & 135th 4.61 09/12/2014 010143500 -62005 386026- 201284 County Road 9 & 116 20.73 09/12/2014 010143500 -62005 386026 - 201749 Round Lake & 138th 14.80 09/12/2014 010143500 -62005 386026 - 201751 Bunker& Hanson 18.43 09/122014 010143500 -62005 386026- 203068 Round Lake 140th 18.43 09/122014 010143500 -62005 386026- 201777 Bunker Lake & Heather 22.20 091122014 010143500 -62005 386026- 251490 Bunker Lake & Rose St 14.80 09/122014 010143500 -62005 386026- 251491 Bunker Lake & Jay 29.60 09/122014 010143500 -62005 386026 - 251653 Signal Bunker & Crosstown 29.60 09/122014 010143500 -62005 386026 - 251654 Signal Andover & Crosstown 29.60 09112/2014 010143500-62005 386026- 266238 Signal 1600 Crosstown 29.60 09/12/2014 0101. 43500 -62005 386026. 269010 Signal - 14298 Round Lake 14.80 09/12/2014 010143500-62005 386026- 279219 Signal 15390 Hanson Blvd 18.43 09112/2014 010143500 -62005 386026 - 287969 Signal 15698 Round Lake Blvd 18.43 09/12/2014 0101 - 43500 -62005 386026- 290712 Signal 13976 Hanson BLvd 18.43 09/122014 010143500 -62005 386026- 298781 Shady Knoll Pk- Security Light 12.71 091122014 010145000 -62005 386026- 304218 Bunker Lake &Crosstown - Signal 57.96 09/122014 010143410 -62005 386026 - 251654 Lift Station #4 144.94 09/122014 5200 -48200 -62005 386026- 251905 Signal 1594 Andover Blvd 18.43 09/12/2014 0101.43500 -62005 386026- 284894 Pumphouse #7 1,573.08 09112/2014 510048100 -62005 386026- 255064 13551 Jay Street- Lights 159.01 09/12/2014 2110 - 00000 -11310 386026- 255962 Martin & Commercial - Lighhts 126.70 09/12/2014 2110 -00000 -11310 386026- 255963 Lift Station #7 72.47 09112/2014 5200 -48200 -62005 386026-275284 Prairie Knoll Park 677.19 09/12/2014 010145000 -62005 386026 - 275569 Timber Trail Park Security Lights 10.15 09/122014 010145000 -62005 386026- 277955 #3 535.97 09/12/2014 0101- 41920 -62005 386026 - 279236 Fire Station 20,478.32 09/12/2014 2130.44000 -62105 386026. 281212 Community Center Lift Station #8 35.34 09/1212014 520048200 -62005 386026 - 281840 13914 Prairie Road - Signal 31.15 09/12/2014 010143400 -62005 386026 - 282927 Andover Blvd & Hanson - Signal 45.29 09/12/2014 010143400 -62005 386026 - 284894 Pine Hills Park 12.71 09/122014 010145000 -62005 386026- 256788 Hidden Creek North Park 35.58 091122014 010145000 -62005 386026 - 261455 Shadowbrook East Park 40.20 09/12/2014 010145000 -62005 386026 - 267140 Page 4 AP- Computer Check Proof List by Vendor (09/11/2014 - 3:44 PM) Invoice No Description Amount Payment Date Acct Number Reference City Hall Park Lighting 28.34 09/12/2014 010145000-62005 386026- 268970 1600 Crosstown Blvd - Signal 48.71 09/12/2014 0101.43400 -62005 386026- 269010 2139 Bunker Lake - Signal 73.67 0911212014 0101 -00000 -11310 386026- 269011 Terrace Park - Security Lights 8.42 09/12/2014 0101- 45000.62005 386026- 270409 Eveland Field - Security Lights 8.42 09/122014 0101 -45000 -62005 386026 - 270410 Wild Iris Park- Security Lights 8.42 09/122014 0101 - 45000 -62005 386026 - 270411 Strootman Park - Security Lights 8.42 09112/2014 0101- 45000.62005 386026- 270412 Water Treatment Plant 12,568.11 09/12/2014 510048100 -62005 386026271472 Sunshine Park - Electric 53.32 09/12/2014 010145000 -62005 386026273153 Pumpbouse#8 1,701.87 09/12/2014 510048100 -62005 386026273808 15700 7th Ave - Signal 36.85 09/12/2014 010143400 -62005 386026275108 Fire Station #1 639.76 09/12/2014 0101 - 41920-62005 386026 -68989 Lift Station #5 32.92 09112/2014 5200- 48200 -62005 386026 - 273019 Community Center Concession Stand 633.35 09112/2014 213044100 -62005 386026 - 281212 Red Oaks W Pk- Security Light 12.71 09/122014 010145000 -62005 386026- 246005 Lift Station #3 42.36 09/12/2014 520048200 -62005 386026- 250421 Northwood E Pk- Security Light 8.42 09/122014 010145000 -62005 386026- 250587 Bunker Lake & Heather St - Signal 46.18 09/12/2014 010143400 -62005 386026- 251490 Bunker Lake & Rose St - Signal 52.18 09/12/2014 010143400 -62005 386026251491 Bunker Lake & Jay St - Signal 51.49 09/12/2014 010143400 -62005 386026251653 Signal 15390 Hanson Blvd 41.23 09/12/2014 010143400-62005 386026287969 1157 Andover Blvd - Well #9 5,424.98 09/12/2014 510048100 -62005 386026286880 Signal 15698 Rd Lk Blvd 35.07 091122014 010143400 - 62005 386026290712 Lift Station 49 2924 09/12/2014 520048200 -62005 386026287602 Country Oaks Park 5.00 09/12/2014 010145000 -62005 386026289790 Round Lake &136th - Signal 24.74 09/12/2014 0101 -00000 -13201 386026- 201283 Round Lake & 135th - Signal 19.68 09/12/2014 010143400-62005 386026201284 Round Lake & 135th - Signal 24.30 09/12/2014 0101- 00000 -13201 386026- 201284 County Road 9 & 116 - Signal 36.10 09/12/2014 01014340062005 386026 - 201749 County Road 9 & 116 - Signal 18.94 09/12/2014 0101 - 0000013201 386026. 201749 Pumphouse #4 1,463.33 09/12/2014 51004810062005 386026 - 231280 City Hall Garage 26.71 09/12/2014 01014196062005 386026- 231281 Tower #2 88.80 09/12/2014 51004810062005 386026. 231282 Pumphouse 05 1,867.84 09/12/2014 51004810062005 386026- 237118 Hidden Creek E Pk -Sec Lightl 12.71 09112/2014 0101. 4500062005 386026- 238%7 Pleasant Oaks- Security Light 12.71 09/12/2014 0101- 4500062005 386026- 238968 Pumphouse #6 1,756.87 09/12/2014 51004810062005 386026. 245409 Kelsey/Rd Lk Pk- Security Light 12.71 09112/2014 010145000 -62005 386026246004 Round Lake & 161st - Signal 41.53 09/122014 010143400 -62005 386026230276 Hawkridge Park-Security Light 42.63 091122014 010145000 -62005 386026. 230286 Sunshine Park 2,592.60 09/12/2014 010145000 -62005 386026230685 City Hall - Light 1,994.06 09/122014 010141910 -62005 386026231135 Round Lake & 138th - Signal 42.17 _ 09/122014 0101 -43400 -62005 386026201751 AP- Computer Check Proof List by Vendor (09/112014 - 3:44 PK Page 5 Invoice No Description Amount Payment Date Acct Number Reference Pumphouse #1 22.95 09/12/2014 5100 -48100 -62005 386026 - 201767 Round Lake & 140th - Signal 44.45 09/12/2014 0101- 43400 -62005 386026- 201777 North Woods West Park 21.64 0911212014 0101 -45000 -62005 386026- 201868 Hanson & 138th Lane 14.03 09/12/2014 5300 -48300 -62005 386026- 202678 Bunker & Hanson - Signal 56.94 09112/2014 0101-43400 -62005 386026- 203068 Pumphouse #3 0.34 09/12/2014 5100138100 -62005 386026- 203069 Prairie Knoll Park 35.41 09/12!2014 010145000 -62005 386026-175813 Creekview Crossing Park 12.71 09/12/2014 010145000 -62005 386026- 175877 Street Lights 460.49 09/12/2014 010143500 -62005 386026. 176059 Street Lights 1,737.65 09/12/2014 0101 - 43500-62005 386026- 176061 Street Lights 14,805.13 09/12/2014 010143600 -62005 386026- 176201 Tower #1 176.75 09/12/2014 5100 -48100 -62005 386026- 178452 Fire Station 42 422.10 09/12/2014 010141920 -62005 386026- 178835 Lift Station #1 104.01 09/122014 5200- 48200 -62005 386026- 178836 13404 Narcissus St - Light 12.71 0911212014 0101 -45000 -62005 386026- 201125 Pumphouse #2 46.08 09/122014 5100 -48100 -62005 386026 - 201125 Round Lake & 136th - Signal 20.13 09/122014 0101 -43400 -62005 386026- 201283 AP- Computer Check Proof List by Vendor (091112014 - 3:44 PM) Page 6 Check Total: 78,942.44 Vendor: DeptLabo Vendor: ContyMat County Materials Corporation Check Sequence: 17 ACH Enabled: False Check Sequence: 14 ACH Enabled: False 2424995 -01 Misc. Supplies 1,421.15 09/122014 5300 -48300 -61145 1,107.29 09/12/2014 Check Total: 1.421.15 Check Total: 1,082.29 Vendor: CrowRive Crow River Farm Equipment Dover Kennels Check Sequence: 15 ACH Enabled: False 168734 Tools 663.21 09/12/2014 0101 -41930 -61205 Boarding for Kitten Check Total: 663.21 0101 -42500 -63010 Vendor: DCCInc DCC Inc. Check Sequence: 16 ACH Enabled: False Pinc Hills No Pk - Sports Complex 2,550.00 09/12/2014 418049300 -63010 AP- Computer Check Proof List by Vendor (091112014 - 3:44 PM) Page 6 Check Total: 2,550.00 Vendor: DeptLabo Department of Labor & Industry Check Sequence: 17 ACH Enabled: False 2063003004 August 2014 Surcharge Report - 25.00 09/12/2014 0101 -42300 -54325 20663003004 August 2014 Surcharge Report 1,107.29 09/12/2014 0101 -00000 -23201 Check Total: 1,082.29 Vendor: DoverKen Dover Kennels Check Sequence: 18 ACH Enabled: False Boarding for Dog 182.00 09/122014 010142500 -63010 Boarding for Kitten 130.00 09/122014 0101 -42500 -63010 AP- Computer Check Proof List by Vendor (091112014 - 3:44 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Check Total: Vendor: ECM ECM Publishers, Inc. 136745 2013 Street Reconstruction Check Total: Vendor: EganSery Egan Service JC10105366 August 2014 Monthly Maintenance Check Total: Vendor: EnviTech Envirotech Services, Inc. CD201421157 Dust Control @ Recycling Ctr Driveway Check Total: Vendor: EliteSan Elite Sanitation 22023 Portable Toilet Rental 22023 Portable Toilet Rental Check Total: Vendor: EnviTech Envirotech Services, Inc. CD201421157 Dust Control @ Recycling Ctr Driveway Check Total: Vendor: Ferguson Ferguson Waterworks 3268227 Misc. Supplies Vendor: G &K 1182495276 1182495276 1182495276 1182495276 1182495276 1182495276 Check Total: G &K Services Inc Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning 312.00 61.50 61.50 715.00 715.00 688.24 784.68 1,472.92 282.00 282.00 25.71 -72.00 284.92 238.63 446.34 1,01 AM 184.58 26.38 79.10 26.38 52.72 26.34 Check Sequence: 19 09/12/2014 4140 -49300 -63025 Check Sequence: 20 09/1212014 0101- 43400 -62300 Check Sequence: 21 09/12/2014 0101- 00000 -24201 09/12/2014 0101 -45000 -62200 Check Sequence: 22 09/12/2014 0101-16000 -63010 Check Sequence: 23 09/12/2014 6100 -48800 -61115 09/12/2014 6100 -48800 -61115 09/12/2014 6100 -48800.61115 Check Sequence: 24 09/12/2014 5100 -48100 -61005 Check Sequence: 25 09/12/2014 010143100 -61020 09/12/2014 010143300 -61020 09/12/2014 010145000 -61020 09/122014 510048100.61005 09/122014 5200- 48200 -61005 09/12/2014 610048800 -61020 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (09/112014 - 3:44 PM) Page 7 Check Total: Vendor: FacMotor Factory Motor Parts Company 1- 4522362 Cleaner 6- 1376785 Core Credit 6- 1377117 Parts for Unit #371 Check Total: Vendor: Ferguson Ferguson Waterworks 3268227 Misc. Supplies Vendor: G &K 1182495276 1182495276 1182495276 1182495276 1182495276 1182495276 Check Total: G &K Services Inc Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning 312.00 61.50 61.50 715.00 715.00 688.24 784.68 1,472.92 282.00 282.00 25.71 -72.00 284.92 238.63 446.34 1,01 AM 184.58 26.38 79.10 26.38 52.72 26.34 Check Sequence: 19 09/12/2014 4140 -49300 -63025 Check Sequence: 20 09/1212014 0101- 43400 -62300 Check Sequence: 21 09/12/2014 0101- 00000 -24201 09/12/2014 0101 -45000 -62200 Check Sequence: 22 09/12/2014 0101-16000 -63010 Check Sequence: 23 09/12/2014 6100 -48800 -61115 09/12/2014 6100 -48800 -61115 09/12/2014 6100 -48800.61115 Check Sequence: 24 09/12/2014 5100 -48100 -61005 Check Sequence: 25 09/12/2014 010143100 -61020 09/12/2014 010143300 -61020 09/12/2014 010145000 -61020 09/122014 510048100.61005 09/122014 5200- 48200 -61005 09/12/2014 610048800 -61020 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (09/112014 - 3:44 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 395.50 Vendor: GovConn GovConnection, Inc. Check Sequence: 26 ACH Enabled: False 51720790 UPS 750VA 40OW Stand by LCD 164.96 09/1212014 5100 - 48100 -61020 51753184 Cable ID Tag 25.24 09/12/2014 0101- 41420 -61225 Check Total: 190.20 Vendor: Grainger Grainger Check Sequence: 27 ACH Enabled: False 9528706360 Tarp 213.75 09/12/2014 0101 -42200 -61020 Check Total: 213.75 Vendor: HagforsT Ted Hagfors Inc. Check Sequence: 28 ACH Enabled: False 201416 2014 Electrical Inspections 1,621.35 09/12/2014 0101 -42300 -63005 Check Total: 1,621.35 Vendor: Hawkins2 Hawkins Inc Check Sequence: 29 ACH Enabled: False 3638391 Chemicals for Water Treatment Plant 7,737.17 09/1212014 5100 48100 -61040 3639628 Pump 1,773.43 09/1212014 510048100 -61135 Check Total: 9,510.60 Vendor: InstrRes Instrumental Research, Inc Check Sequence: 30 ACH Enabled: False 8896 August 2014 Total Colifonn Testing 216.00 09/12/2014 5100-08100.63005 Check Total: 216.00 Vendor: KnutsMel Melissa Knutson Check Sequence: 31 ACH Enabled: False 2014 Day Can Flex Acct. 1,110.00 09/1212014 0101 - 00000 -21211 Check Total: 1,110.00 Vendor: Lawson Lawson Products, Inc. Check Sequence: 32 ACH Enabled: False 9302697668 Misc. Supplies 522.13 09/12/2014 6100 - 48800.61020 Check Total: 522.13 Vendor: LepageSo Lepage & Sons Check Sequence: 33 ACH Enabled: False 172483 Trash Service ® Prairie Knoll Park 905.32 09/12/2014 0101 -45000 -62020 Check Total: 90532 AP- Computer Check Proof List by Vendor (09/11 /2014 - 3:44 PM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference Vendor: LOCATO Locators & Supplies, Inc. Check Sequence: 34 ACH Enabled: False 0227281 -IN Rolatpe Measuring Wheel & Safety Glasses 180.74 09/12/2014 0101 - 43100 -61020 Check Total: 180.74 Vendor: MetSales Metro Sales Incorporated Check Sequence: 35 ACH Enabled: False INV61695 Ricoh Wide FomtaUSanner Lease 293.00 09/12/2014 2210-01600 -62200 INV61695 Ricoh Wide Format/Sanner Lease 100.00 09/12/2014 010141600 -62200 INV61695 Ricoh Wide Fom at/Samer Lease 100.00 09/12/2014 010141500 -62200 INV61695 Ricoh Wide Format/Sanner Lease 100.00 09/1212014 010142300 -62200 Check Total: 593.00 Vendor: MetCounE Metropolitan Council Environmental Services Check Sequence: 36 ACH Enabled: False August 2014 August 2014 Sac Report 49.70 09/12/2014 0101 -41400 -58100 August 2014 August 2014 Sac Report 4,970.00 09/12/2014 0101 - 00000.23201 Check Total: 4,920.30 Vendor: MNFME Minnesota Fall Maintenance Expo Check Sequence: 37 ACH Enabled: False 2014 Fall Maintenance Expo 175.00 09/122014 0101-13200 -61320 2014 Fall Maintenance Expo 50.00 09/122014 5100 -48100 -61320 Check Total: 225.00 Vendor: MTIDist MTl Distributing Inc Check Sequence: 38 ACH Enabled: False 979944 -00 Rose Park Reconstruction 6,608.38 09112/2014 415049300 -61130 980631 -00 Rose Park Reconstruction 700.13 09/12/2014 415049300 -61130 980634 -00 Rose Park Reconstruction 700.13 09/122014 415049300 -61130 981033 -00 Returned Pivot Bolt & Nut -32.17 09/122014 6100. 48800 -61115 981953 -00 Parts for Unit 4565 622.82 09/122014 610048800-61115 Check Total: 8,599.29 Vendor: NoSanSup Northern Sanitary Supply Check Sequence: 39 ACH Enabled: False 170258 Liners &b Dumpters Fresh Deodorant 281.70 09/12/2014 010145000 -61025 Check Total: 281.70 Vendor: PamDocR Paragon Document Research Inc. Check Sequence: 40 ACH Enabled: False Annual Renewal for ASN 25.00 09/122014 211046500 -61320 Check Total: 25.00 Vendor: PLAIST Plaisted Companies Inc. Check Sequence: 41 ACH Enabled: False AP- Computer Check Proof List by Vendor (09/11/2014 - 3:44 PM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference 55004 open Space Parking Lot off Hanson Blvd 2,094.03 09/12/2014 416049300 -61130 Check Total: 2,094.03 Check Sequence: 42 ACH Enabled: False Vendor: PmmWate Premium Waters, Inc. 600003 -08 -14 Sep -Nov 2014 Water Cooler Q PW 71.85 09/I22014 010141930 -62200 618221 -08 -14 Sept 2014 Water Cooler Q CH 45.00 09/122014 010141910 -62200 Check Total: 116.85 Vendor: PrintSer Printers Service, Inc. Check Sequence: 43 ACH Enabled: False 271168 Ice Knife Sharpening 108.00 09/12/2014 213044300 -61020 Check Total: 108.00 Vendor: R&R R&R Specialties of Wisconsin Check Sequence: 44 ACH Enabled: False 0055269 -IN Parts for Unit #452 126.05 09/12/2014 610048800 -61115 0055273 -IN Pans for Unit #452 485.48 09/12/2014 610048800 -61115 0055286 -IN Parts for Unit #452 351.80 09/12/2014 610048800 -61115 Check Total: 963.33 Vendor: RootSpec Roof Spec Inc. Check Sequence: 45 ACH Enabled: False 74031 Roofs - Fire #1 &2 & City Hall 1,350.00 09/12/2014 418049300 -63005 Check Total: 1,350.00 Check Sequence: 46 ACH Enabled: False Vendor: RoyalTi Royal Tire Inc 301- 110330 Stud Installation on Unit #452 213.00 09/12/2014 6100.48800 -63135 303 - 127240 Tires for Unit 4206 4,984.56 09/12/2014 610048800 -61115 303 - 127240 Labor for Unit #206 288.00 09/12/2014 610048800.63135 303- 127259 Credit for Unit #206 - 360.00 09/1212014 6100- 48800 -61115 303 - 127646 Credit - 180.00 09/122014 610048800 -61115 Check Total 4,945.56 Vendor: S &Sind S & S Industrial Supply Check Sequence: 47 ACH Enabled: False 269556 Tools 4.02 09112/2014 010141930 -61205 Check Total: 4.02 Vendor: Simplex SimplexGrinnell LP Check Sequence: 48 ACH Enabled: False 80464401 Service Call for Alarm 663.79 091122014 010141930 -63105 80481879 Service Call for Alarm 244.00 09/12/2014 010141920-63105 AP- Computer Check Proof List by Vendor (09/112014 - 3:44 Phi Page 10 Invoice No Description Amount Payment Date Acct Number Reference Vendor: SmithBr 20908 21344 Vendor: LincolnN BL- 359723 BL- 359723 Vendor: WwMgmt2 6948283- 0500 -3 6948283 - 0500 -3 6948283 - 0500 -3 Vendor: WenckAss 11404393 Vendor: WSB 1 Check Total: Smith Brothers Decorating Bravo Stainer & Extreme Clear Paint Check Total: The Lincoln National Life Sept. 2014 LTD Premium Sept. 2014 STD Premium Check Total: Waste Management - Blaine PW Garbage Disposal PW Garbage Disposal PW Garbage Disposal Check Total: Wenck Associates, Inc. Ditch 6 & 71 Study Check Total: WSB & Associates, Inc. 2014 Seal Coating Check Total: Total for Check Run: Total of Number of Checks: 907.79 131.97 7.25 139.22 815.96 249.63 1,065.59 555.67 229.52 422.79 1,207.98 62.10 62.10 3,741.00 3,741.00 145,448.29 53 Check Sequence: 49 09/12/2014 0101 -01990 -61120 09/12/2014 5100 -08100 -61120 Check Sequence: 50 09/12/2014 0101 -00000 -21216 09/12!2014 0101 -00000.21217 Check Sequence: 51 09/1212014 0101 - 45000.62020 09/1 V2014 0101- 46000 -62020 09/12/2014 010141930 -62020 Check Sequence: 52 09/12/2014 530048300 -63005 Check Sequence: 53 09/12/2014 4140 -09300 -63005 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (09/11/2014 - 3:44 PM) Page 11 Accounts Payable Computer Check Proof List by Vendor c I T x o P NDOVER User: BrendaF Printed: 09/12/2014 - 8:43AM Batch: 00416.09.2014 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AceSolid Ace Solid Waste, Inc. Check Sequence: l ACH Enabled: False 16067/11564102 September 2014 Paper Recycling 208.63 09/16/2014 0101 -46000 -63010 Check Total: 208.63 Vendor: CivicPlu CivicPlus Check Sequence: 2 ACH Enabled: False 150630 Website Scrap Fees & Training 10,263.78 09/16/2014 4180.49300 -63005 Check Total: 10,263.78 Vendor: ECM ECM Publishers, Inc. Check Sequence: 3 ACH Enabled: False 140958 Ad for Fall Recycling Day 240.00 09/16/2014 0101.46000-63025 Check Total: 240.00 Vendor: GilbertM Gilbert Mechanical Contractors, Inc. Check Sequence: 4 ACH Enabled: False 128534 Install Temporary Gas Line - Slyzuk Farms 1,876.99 09/16/2014 620048900 -63010 Check Total: 1,876.99 Vendor: Hawkinsl Hawkins & Baumgartner, P.A. Check Sequence: 5 ACH Enabled: False August 2014 Andover Station North 746.26 09/16/2014 4501- 49300 -63015 August 2014 August 2014 Legal Services 14,749.14 09/162014 0101- 41240 -63015 Check Total: 15,495.40 Vendor: JRAdvanc JR's Advanced Recyclers Check Sequence: 6 ACH Enabled: False 84532 Electronics Recycled 285.00 09/16/2014 010146000 -63010 Check Total: 285.00 Vendor: Laborind Labor and Industry Check Sequence: 7 ACH Enabled: False ABRO1004641 Pressure Vessel Permit 30.00 09/16/2014 0101 -41930 -61020 ABRO1012961 Pressure Vessel Permit 10.00 09/16/2014 0101 -41920 -61020 AP- Computer Check Proof List by Vendor (09/12/2014 - 8:43 AM) Page l Invoice No Description Amount Payment Date Acct Number Reference ABR0101681I Boiler Permit 30.00 09/16/2014 2130- 44000 -61120 ABR01022121 Pressure Vessel Permit 10.00 09/16/2014 5100 -48100 -61020 ABR0102213I Pressure Vessel Permit 10.00 09/16/2014 0101 -01920 -61020 ABR0102214I Pressure Vessel Permit 10.00 09/16/2014 0101.41920 -61020 Waste Management - Blaine Check Total: 100.00 Aug 2014 Plastic & Alum Recycling Vendor: LeagueMN League of Minnesota Cities Vendor: WSB Check Sequence: 8 ACH Enabled: False 201667 Membership Dues 20,412.00 09/16/2014 6200 48900 -61320 Check Total Vendor: MetCounR Metro Council Wastewater 0001037533 October 2014 Sewer Services Check Total: Vendor: MNDOH Minnesota Department of Health 1020034 2014 3rd Qtr Water Connection Fee Check Total: Vendor: WasMgmt2 Waste Management - Blaine 6948363 - 0500 -3 Aug 2014 Plastic & Alum Recycling Check Total: Vendor: WSB WSB & Associates, Inc. 2 Country Oaks North 6 Catcher's Creek Check Total: Total for Check Run: Total of Number of Checks: 20,412.00 83,252.62 83,252.62 10,166.00 10,166.00 611.35 611.35 18,062.00 178.00 18,240.00 161,151.77 12 Check Sequence: 9 09/16/2014 5200118200 -63230 Check Sequence: 10 09/16/2014 5100 48100 -63050 Check Sequence: 11 09/16/2014 0101-46000 -63010 Check Sequence: 12 09/16/2014 7200 - 00000.24203 09/16/2014 7200 -00000 -24203 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (09112/2014 - 8:43 AM) Page 2 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickiuses,C41y Administrator David D. Berkowitz, Director of Public s/City Engineer FROM: Jason J. Law, Assistant City Engineer D SUBJECT: Declare Cost/Order Assessment Roll/12- 37A/Andover Blvd. NW & Crosstown Blvd. NW Turn Lane Improvements — Engineering DATE: September 16, 2014 INTRODUCTION The City Council is requested to declare costs and order preparation of the assessment roll for Project 12 -37A, Andover Boulevard NW & Crosstown Boulevard NW Turn Lane Improvements. In March of 2013 a traffic analysis was conducted to look at near term and long term solutions to improve traffic flow around Andover High School and the surrounding area during peak traffic flows. The City of Andover, Anoka County and Anoka Hennepin School District #11 all agreed to the implemented improvement and agreed to jointly fund the project. This project was completed by North Pine Aggregate. The actual project costs are listed below: Total Construction Costs: $315,046.61 Total Indirect Costs: $113,013.70 Total Easement Acquisition Costs: $ 28.178.25 Total Project Costs: $456,238.56 After declaring the costs, the assessment roll will be prepared and presented to the City Council for approval and a public hearing date will be set. BUDGETIMPACT The project will be funded through special assessments (to AHSD #11), the City's Road and Bridge Fund (in turn reimbursed through Municipal State Aid Funds), and through Anoka County participation. The estimated and actual cost participation splits are shown below: ACTION REOUIRED The City Council is requested to approve the resolution declaring costs and directing preparation of the assessment roll for Project 12 -37A, Andover Boulevard NW & Crosstown Boulevard NW Turn Lane Improvements. 9 =4 submitted, Jason J. Law, P Attachments: Resolution & Final Assessment Worksheets Cc: Chuck Holden, AHSD #11, Administrative Service Manager Doug Fischer, Anoka County Engineer FEAS. COSTS ACTUAL COSTS City of Andover: $217,000.00 $167,216.22 Anoka County: $184,420.00 $160,908.45 Anoka Hennepin School District #11: $168.090.00 $128.113.89 TOTAL $569,510.00 $456,238.56 ACTION REOUIRED The City Council is requested to approve the resolution declaring costs and directing preparation of the assessment roll for Project 12 -37A, Andover Boulevard NW & Crosstown Boulevard NW Turn Lane Improvements. 9 =4 submitted, Jason J. Law, P Attachments: Resolution & Final Assessment Worksheets Cc: Chuck Holden, AHSD #11, Administrative Service Manager Doug Fischer, Anoka County Engineer CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COSTS AND DIRECTING PREPARATION OF THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 12 -37A. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the final construction costs for the improvement amount to $315.046.61, the expenses incurred or to be incurred in the making of such improvement amount to $ 141.191.95 . so that the total project costs of the improvement are $ 456,238.56 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 167,216.22 : the portion of the cost of such improvement to be paid by Anoka County is hereby declared to be $ 160,908.45 and the amount to be assessed against benefited property owners (Anoka Hennepin School District #11) is declared to be $128,113.89 2. Assessments shall be payable in equal annual installments extending over a period of 10 years. The first of the installments to be payable on or before the 1st Monday in January 2015, and shall bear interest at the rate of 4.5 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16th day of September 2014, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk Project Name: Project No. : Feasibility Construction Cost Contract Award Actual Construction Cost Total Expermes FINAL ANDOVER ASSESSMENT WORKSHEET Andover Blvd NW & Crosstown Blvd NW Turn Lane Improvements 12.37A (SAP 188- 110 -003) Date: February 5, 2014 Date: May 6. 2014 Amount: $ 442,770.00 Amount: $ 353,259.00 Amount: $ 315,046.61 Engineering (Includes Design, Surveying, Inspection, etc.): $ 89,847.97 Consulting Costs $ 11,866.56 Aerial Mapping (1 % of street) $ 2,868.67 Drainage Plan (0.3% of street/storm) $ 945.14 Administration (3 %) $ 9,451.40 Assessing (1 %) $ 3,150.47 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ 92.00 Advertising $ 527.88 Permit and Review Fees $ 1,150.00 Street Signs (Materials and Labor) $ 2,167.84 Material Testing $ 4,924.50 Construction Interest $ 3,128.25 City Costs $ 2,893.02 Total Expenses $ 113,013.70 Expenses Multiplier 35.87206% Right of Way / Easement Acquisition $ 28,178.25 Total Project Cost Amount: S 466,238.88 City of Andover Costs 50% of Andover Blvd & 25% of Free Right Median Costs $ 72,764.68 50% Signal Modifications 14 612.50 Total Construction Costs $ 87,377.18 Indirect Costs &.Additional Design Costs $ 70,446.32 33.3% of Right of Way / Easement Acquisition 9,392.75 Feasibility Estimate Project Cost $7 217 000.00 Anoka Hennepin School District 011 Costa 50% of Andover Blvd & 25% of Free Right Median Costs $ 72,764.68 50% Signal Modifications 14 612.50 Total Construction Costs $ 87,377.18 Indirect Costs $. 31,343.99 33.3% of Right of Way / Easement Acquisition 9,392.75 Feasibility Estimate Project Cost $ 168 090.00 Anoka County Costs 100% of Crosstown Blvd & 50% of Free Right Median Costs $ 140,292.35 Total Construction Costs $ 140,292.35 Construction Admin & Inspection (8 %) $ 11,223.39 33.3% pf Right of Way / Easement Acquisition 9,392.75 Feasibility Estimate Project Cost 184 420.00 FEASIBILITY ESTIMATE TOTAL PROJECT COST 1 569,510.00 Mtlen. neubraN MV 6 Clwilvwn BouYVUN MY Tum Lw Implwsrei 9AP 16110-0=- CM Pr.{st1xJ)A P.r ul.�.RO1i..Bs.w...�in2s. m1. x.mvb Aw.vip eY wR.Rro�.mm. 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MYi NwBdlmp..6inMnWymilib Y1041bnNYldtn. 1512Fdnnkip iMrawnM1X elaswBGNiM I1W � aM.YeM1�amrY bamrpiYRWYbn mWmY. vOiN Wbr.aM.l'pIMRV ti nvcY mnriry op b omenitr 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755- 8V,23._• WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administra FROM: David Berkowitz, Director of Pu is Engineer SUBJECT: Receive Assessment Roll/Order Publi- FRdaring/14- 2/2014 Street Reconstruction - Engineering DATE: September 16, 2014 INTRODUCTION The City Council is requested to receive the assessment roll and approve the resolution ordering the public hearing on the proposed assessment for Project 14 -2, 2014 Street Reconstruction ( Makah Street NW). During the summer of 2014, Makah Street NW between 159'b Avenue NW and Roanoke Street NW was reconstructed. In accordance with the Roadway Reconstruction Assessment Policy, twenty -five percent (25 %) of the total project costs are being assessed to the benefiting properties. The following table depicts the total project costs, assessable costs, City costs, feasibility assessment amount per unit, and actual assessment amount per unit. Project # Total Project Assessable I Costs (25 %) City Costs (75 %) Feas. Assess. Rate Per Unit Actual Assess. Rate Per Unit 14 -2 $499,327.36 1 $124,831.84 $374,495.52 $6,500.00 $5,427.47 At the September 2, 2014 City Council meeting the costs were declared and the assessment role was ordered. The Assessment Roll has been prepared and is on file in the City Clerk's office for review. BUDGET IMPACT Seventy -five percent (75 %) of the total project costs for the street reconstruction project will be funded from the City's Road & Bridge Fund and the remaining 25% of the total project costs will be assessed to the benefiting properties. Based upon current market conditions, the finance department is recommending these assessments be extended over a 10 -year period at a 4.5% interest rate. ACTION REOUIItED The City Council is requested to receive the assessment roll and approve the resolution ordering the public hearing on the proposed assessment for Project 14 -2, 2014 Street Reconstruction ( Makah Street NW). Respectfully submitted, David D. Berkowitz ✓ ✓ Attachments: Resolution & Summary of the Assessment Roll CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION FOR PUBLIC HEARING ON PROPOSED ASSESSMENT FOR PROJECT NO. 14 -2, 2014 STREET RECONSTRUCTION (MAKAH STREET NW). WHEREAS, by a resolution passed by the City Council on September 2. 2014, the City Clerk was directed to prepare a proposed assessment of the cost of the improvement for Project No. 14 -2 . WHEREAS, the City Clerk has notified the Council that such proposed assessment has been completed and filed in her office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of Andover, Minnesota: 1. A hearing shall be held the 21 st day of October , 2014 , in the City Hall at 7:00 PM to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvements will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of improvement. She shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearings. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16th day of September 2014, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk Makah St NW Final Assessment Roll 2014 Street Reconstruction Project (City Project 14 -02) - City of Andover PID # Owner Owner Address City State Zip Code Property Address Units Potential Units Estimated Assessment Actual Assessment 183224210002 RINGLER BARBARA J & JOHN A 16339 MAKAH STNW ANDOVER MN 55304 16339 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 183224210003 BLANK TODD M & AMY L 16389 MAKAH STNW ANDOVER MN 55304 16389 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 183224210004 GOTHIER KELLY D & PAMELA J 16451 MAKAH STNW ANDOVER MN 55304 16451 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 183224210007 HANCOCK KARLA F 16356 MAKAH STNW ANDOVER MN 55304 16356 MAKAH STNW 1 $ 6,500.00 $ 5,427.47 183224210008 WHITNEY PROPERTIES & MGMT 1428-5TH AVE ANOKA MN 55304 16300 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 183224210012 ONNEN RONALD W & RUTH ANN E 16464 MAKAH ST NW ANDOVER MN 55304 16464 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 183224210014 REPTAN DAVID W & KATHLEEN M 16412 MAKAH ST NW ANDOVER MN 55304 16412 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 183224240004 MH LAR SANDRA L 16287 MAKAH ST NW ANDOVER MN 55304 16287 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 183224240005 MANTHE MICHAEL A & SARA J 16250 MAKAH ST NW ANDOVER MN 55304 16250 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 183224240009 DEAL JAMES & PAMELA PO BOX 159 ANOKA MN 55303 16191 MAKAH ST NW 1 1 $ 13,000.00 $ 10,854.94 183224240010 FRANZEN GREGORY C & JENIFER L 16241 MAKAH ST NW ANDOVER MN 55304 116241 MAKAH ST NW 1 1 $ 6,500.00 $ 5,427.47 183224240013 IKUKER JOHN 7533 SUNWOOD DR STE 220 RAMSEY MN 55303 16200 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 183224240015 COTTEN GARY E JR & DEANN R 16150 MAKAH ST NW ANDOVER MN 55304 16150 MAKAH STNW 1 $ 6,500.00 $ 5,427.47 183224310003 MONROE MARK W & PATRICIA L 15961 MAKAH STNW ANDOVER MN 55304 15961 MAKAH STNW 1 $ 6,500.00 $ 5,427.47 183224310004 FUDGE WB.LIAM L & J ATRUSTEE 16005 MAKAH STNW ANDOVER MN 55304 16005 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 183224310010 DEALJEFFREY P & DAWN M 16087 MAKAH STNW ANDOVER MN 55304 16087 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 183224310013 NELSON ROBERT A 16055 MAKAH ST NW ANDOVER MN 55304 16055 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 183224310015 BISCHEL DEE ANN 15952 MAKAH STNW ANDOVER MN 55304 115952MAKAHSTNW 1 1 $ 6,500.00 $ 5,427.47 183224310016 1 ANDERSON TRUSTEE DENNIS & MARYANN 44525 E LITTLE MCDONALD DR PERHAM MN 56573 15984 MAKAH ST NW 1 $ 6,500.00 1 $ 5,427.47 183224310019 RICHIED DIANE 16070 MAKAH ST NW ANDOVER MN 55304 16070MAKAHSTNW 1 $ 6,500.00 $ 5,427.47 183224310020 MOORE R)A 16030 MAKAH STNW ANDOVER MN 55304 16030 MAKAH STNW 1 $ 6,500.00 $ 5,427.47 183224310021 SPENCER CARL A & GLORIA 1 12180 MAGNOLIA STREET NW COON RAPIDS MN 55433 16090 MAKAH ST NW 1 $ 6,500.00 $ 5,427.47 TOTAL 22 1 $149,500.00 $ 124,831.81 Note: Total Assessments do not exactly match the cost estimate due to rounding. ,%X,5 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755.89,'IgRWWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David Berkowitz, Director of Pu is s /City Engineer 11b3 FROM: Jason Law, Assistant City Engineer SUBJECT: Declare Cost/Order Assessment Roll/11- 16/Rosella Sonsteby Property/SS & WM Extension - Engineering DATE: September 16, 2014 INTRODUCTION The City Council is requested to declare costs and order preparation of the assessment roll for Project 11 -16, Rosella Sonsteby Property Sanitary Sewer and Water Main Extension. The property owner petitioned the City to prepare a feasibility report to identify options to serve the properly at 14259 Bunker Lake Boulevard NW with sanitary sewer and municipal water. Staff worked closely with the property owner and reviewed several options to extend utilities to the property. The property owner decided to proceed with Option 2A, which included constructing the utilities along the north side of Bunker Lake Boulevard NW from just west of Blackfoot Street NW approximately 1,500 feet to the west. A crossing was also constructed to serve the portion of the property south of Bunker Lake Boulevard NW. The project was administered by the Anoka County Highway Department and constructed in 2013 at the same time improvements to Bunker Lake BoulevardNW were constructed. Final quantities and costs were not completed by Anoka County in 2013 as the roadway portion of the project was not completed until 2014. This project was completed by North Pine Aggregate. The actual project costs are listed below: Actual Costs Total Construction Costs: $183,394.54 Total Indirect Costs: $ 72,082.57 Total Project Costs: $255,477.11 The feasibility report estimated the total project cost at $273,000.00 BUDGETIMPACT The project will be funded through special assessments to the benefitting property. The property owners previously paid a $10,000 escrow deposit for preparation of feasibility reports and upfront costs. That $10,000 will be credited to the property owners, which will reduce the overall pending assessment to $245,477.11. This outstanding assessment amount is proposed to be assessed to the benefitting property over a 10 -year period. ACTION REQUIRE The City Council is requested to adopt the resolution declaring costs and ordering preparation of the assessment roll for Project 11 -16, Rosella Sonsteby Property Sanitary Sewer and Water Main Extension. espectfull submitted, Jason J. Law, P.E. Attachments: Resolution & Final Assessment Worksheets cc: Glen Sonsteby, 14101 7th Avenue NW, Anoka, MN CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF SS & WM EXTENSION FOR PROJECT 11 -16 ROSELLA SONSTEBY PROPERTY04259 BUNKER LAKE BOULEVARD NW). THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the final construction costs for the improvement amount to $183.394.54, the expenses incurred or to be incurred in the making of such improvement amount to $ 72.082.57 . so that the total project costs of the improvement are $ 255.477.11 . 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 0.00 and the amount to be assessed against benefited property owners is declared to be $255.477.11 - $10.000 (escrow deposit) = 245.477.11 . 2. Assessments shall be payable in equal annual installments extending over a period of _ 10 years. The first of the installments to be payable on or before the 1st Monday in January 2015 , and shall bear interest at the rate of 4.5 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 161h day of September 2014, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk Project Name: Feasibility Report Contract Award Actual Construction Cost Sonsteby Property Sewer & Water Extension Date:August 16, 2011 Date: March 2013 (ACHD) Engineering (Includes Surveying, Inspection & Staking): Construction Services (Anoka County - 8%) Consulting Costs Aerial Mapping (1 % of street) Drainage Plan (0.3% of streettstorm) Administration (3%) Fees / Legal & Easement nit and Review Fees A Signs (Materials and Labor) :ment Acquisition erial Testing >truction Interest Costs 1 Expenses Multiplier Project Cost sable Costs aility Study Escrow Paid by Roselle Sonsteby Costs to be Assessed Project No.: 11 -16 Amount: $ 273,000.00 (Option 2A) Amount: $ 185,553.00 Amount: $ 183,394.54 $ 21,163.37 $ 14,671.56 $ 7,546.55 $ 5,501.84 $ 1,833.95 $ 460.00 $ 6,810.00 $ 10,600.05 (11/22/11 TO 11/21/13) $ 3,495.25 $ 72,082.57 39.304643% Amount: $ $ 255,477.11 $ (10,000.00) $ 245,477.11 255,477.11 COSTS /ASSESSMENTS FOR AZTEC ESTATES LIFT STATION CONSTRUCTION COSTS (SEE FEE SCHEDULE) UPGRADES SHALL BE PAID FOR AT A FUTURE DATE WHEN CONNECTION TO THE SYSTEM IS PROPOSED. FINAL CONSTRUCTION COSTS ITEM NO. ITEM UNIT UNIT PRICE CITY OF ANDOVER CP 11.16 QUANTITY AMOUNT 2021.501 MOBILIZATION LUMP SUM $390.D00-00 0.025 $9.750.00 2031.501 FIELD OFFICE TYPE D EACH $7500.00 0.025 $187.50 2104.523 SALVAGE SIGN TYPE C EACH $26.40 12 $316.80 2451.807 TRENCH STABILIZATION MATERIAL C CU YD $48.00 120 $5760.00 2503.802 ICONNECT TO EXISTING SANITARY SEWER EACH $525.00 1 $525.00 2503.603 8" PVC SANITARY SEWER PIPE SDR 25 LIN FT $37.65 615.90 $23188.64 2503.603 8" PVC SANITARY SEWER PIPE SDR 35 LIN FT $34.75 1,019.60 $35431.10 2503.603 JET CLEAN SANITARY SEWER MAIN LIN FT $0.80 1.810 $1448.00 2503.603 TELEVISE SANITARY SEWER MAIN LIN FT $0.55 1,810 $995.50 2504.602 CONNECT TO EXISTING WATER MAIN EACH $725.00 1 $725.00 2504.602 HYDRANT EACH $3600.00 3 $10800.00 2504.602 6" GATE VALVE AND BOX EACH $1470.00 3 1 $4.410.00 2504.602 e" GATE VALVE AND BOX EACH $2115.00 4 $8,460.00 2504.603 6" DIP WATERMAIN CLASS 52 LIN FT $24.75 30 $742.50 2504.603 8" DIP WATERMAIN CLASS 52 LIN FT 31.15 1654 $51.522.10 2504.604 4" POLYSTYRENE INSULATION SO YD 1 $34.95 48.30 $1,688.09 2504.608 DUCTILE IRON FITTINGS POUND 1 $3.90 839 $3272.10 2506.602 CONSTRUCT SANITARY MANHOLE -TYPE 301 EACH $2,585.00 8 $20680.00 2563.601 TRAFFIC CONTROL LUMPSUM $104500.00 0.025 $2612.50 2563.613 Backaheet 1 Portable Chan settle Messme Sign) UDAY $225.00 0.025 $5.63 2563.618 Backshaet 2 Construction SIgn S SO FT $300.00 0.025 $7.50 2563.618 Backsheet 3 Construclbn Sign Special) SO FT $410.00 0.025 $10.25 2563.818 Backsheet 4 Construction Sign Special) SO FT $300.00 0.025 $7.50 2563.601 Backsheet 8 (Traffic Control LUMP SUM $13,664.94 0.025 $341.82 2563.601 Backsheet 7 ra6'rc Control LUMP SUM $9,545.94 0.025 $238.65 2583.801 Backsheet 8 rabic Contra LUMP SUM $398.20 0.025 $9.96 2583.801 Backstreet 9 ralfic LUMP SUM $4,780.95 0.025 $119.52 2563.601 lBaCkSheet 10 raf8c Con LUMP SUM ES 583.04 0.025 $138.08 SUBTOTAL 5763 394.54 FINAL ASSESSMENT WORKSHEET DATE: 9/1612014 PROJECT: Sonstsby Property Sewer and Water Extension City Project 11 -16 PIN: LOT: BLOCK Address: Total $ 245,477.11 Interest Rate: 4.60% Number of Payments: 10 Annual Payment: $ 31,023.11 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTAL Principal $ 19,976.64 $ 20,875.59 $ 21,814.99 $ 22,796.66 $ 23,822.51 $ 24,894.53 $ 26,014.78 $ 27,185.45 $ 28,408.79 $ 29,687.17 $245,477.11 Interest 11,046.47 10,147.52 9,208.12 8,226.45 7,200.60 6,128.58 5,008.33 3,837.66 2,614.32 1,335.89 64,753.94 Total $ 31,023.11 $ 31,023.11 $ 31,023.11 $ 31,023.11 $ 31,023.11 $ 31,023.11 $ 31,023.11 $ 31,023.11 $ 31,023.11 $ 31,023.11 $310,231.10 Principal Balance $225,500.47 204,624.88 182,809.89 160,01323 136,190.72 111,296.19 85,281.41 58,095.96 29,667.17 0.00 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance Dii FROM: Erick Sutherland, Recreational Facilities Manag SUBJECT: Accept Contribution / Andover Lions / Andover Community Center DATE: September 16, 2014 a] INTRODUCTION This item is in regards to approving a resolution accepting a contribution made by Andover Lions Club to be used towards the Fee Assistance Program at the Andover Community Center. DISCUSSION Andover Lions Club has made a one -time contribution of $300.00. ACTION REQUIRED The City Council is requested to approve the resolution accepting the contribution. Respectfully submitted, �Z-'74 Erick Sutherland Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS THE FEE ASSISTANCE PROGRAM AT THE ANDOVER COMMUNITY CENTER. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the $300.00 contribution from Andover Lions Club is to be used towards the Andover Community Center Fee Assistance Program. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards the Andover Community Center Fee Assistance Program. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16th day of September 2014, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk kNDOVER41k 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Land Purchase Agreement/Open Space/40 acres/PID#11- 32 -24 -31 -0001 DATE: September 16, 2014 INTRODUCTION This item is in regards to approving an open space referendum land purchase agreement as recommended by the Andover Open Space Advisory Commission. The property is located in the City of Andover, County of Anoka, State of Minnesota, legally described as Unplatted Grow TWP NE '/o of SW '/, Section 11 T 32 R 24, PID# 11- 32 -24 -31 -0001 (Property). The property is currently owned by James W. Selmer and Hazel Blanchette (Sellers). The City of Andover (Buyer) has offered to pay $345,000 (Three - hundred forty -five thousand and 00 /100 dollars) for the Property. City Administration and the City Attorney have worked with the Seller's legal counsel and have a negotiated purchase agreement. The City offer is a cash offer and is to be closed by November 21, 2014 with the following contingencies and terms: 1. Buyer shall be completely satisfied, in Buyer's sole discretion, with the environmental and soil conditions of the Property. 2. Buyer shall have determined that roads, easements, driveways, utilities, points of access and other infrastructure serving the Property will be adequate for Buyer's purposes, as determined by Buyer in Buyer's sole discretion. 3. Buyer shall have obtained all watershed, environmental and other governmental approvals and permits (excluding any such approvals and permits as Buyer itself may grant) that Buyer shall deem necessary to use the Property in the manner contemplated by Buyer. 4. Buyer shall be satisfied with the matters disclosed by any survey of the property obtained by Buyer at Buyer's expense. 5. Seller will cooperate in and administrative lot split of the Property, but seller need not incur any costs in connection with an such requests from Buyer. Per Sellers's legal counsel, Seller has signed the original Purchase Agreement and said purchase agree will be provided to the City upon evidence of the payment of the $5,000.00 earnest money and formal approval of the Purchase Agreement by the City of Andover City Council at a regularly scheduled City Council meeting. ACTION REOUSTED The City Council is requested to approve the attached Purchase Agreement. 4Diclly s ubmitted, kinson Attachment: Purchase Agreement Location Map PID 11- 32 -24 -31 -0001 Subject Property w-(�E s ® �7 I JOHN dl JOHN 199fill ^ri ■�w� � U��� ®ice � _ ® ® ®. � ® �© Bull Subject Property w-(�E s Aerial Photograph PID 11- 32 -24 -31 -0001 T r 5� Subject Property w s Aq T r 5� Subject Property w s PURCHASE AGREEMENT 1. PARTIES. This Purchase Agreement (this "Agreement") is made September 2, 2014, by and between James W. Selmer and Hazel Blanchette, (collectively referred to herein as "Seller "), having addresses for notices of 17000 Ward Lake Dr, Andover, Mn 55304 and 1516 122nd Ave NE, Blaine, MN 55449 respectively, and City of Andover ( "Buyer "), a Minnesota municipal corporation having an address for notices of 1685 Crosstown Boulevard, N.W., Andover, MN 55304. 2. OFFER/ACCEPTANCE. Subject to the terms and conditions of this Agreement, Buyer agrees to purchase and Seller agrees to sell land located in the City of Andover, County of Anoka, State of Minnesota, legally described as Unplatted Grow TWP NE '/< of SW '% Section 11 T 32 R 24, PID# 11- 32 -24 -31 -0001 (the "Property"). 3. PRICE AND TERMS. The purchase price for the Property (the "Purchase Price") shall be Three Hundred Forty -Five Thousand and 00 /100 Dollars ($345,000.00), which Buyer shall pay as follows: Earnest money of Five Thousand and 00 / /100 Dollars ($5,000.00) by check, receipt of which is hereby acknowledged, and Three Hundred Forty Thousand and no /100 Dollars ($340,000.00) in cash or other immediately available funds on the "Closing Date" (defined below). 4. CONTINGENCIES TO BUYER'S OBLIGATION TO PURCHASE THE PROPERTY. Buyer's obligation to purchase the Property is contingent upon satisfaction, or waiver by Buyer, of each of the following conditions. If Buyer so notifies Seller that any such contingency to Buyer's obligation to purchase the Property has not been satisfied, the earnest money paid herein shall be refunded to Buyer and neither Seller nor Buyer shall have any further rights or obligations under this Agreement except for obligations (the "Surviving Obligations ") which expressly survive the termination of this Agreement or the Closing. (a) Buyer shall be completely satisfied, in Buyer's sole discretion, with the environmental and soil conditions of the Property. Seller hereby authorizes Buyer, at Buyer's sole risk, to enter the Property during the period (the "Inspection Period ") commencing on the date of this Agreement and ending at the end of November 21, 2014, to conduct investigations and testing of the Property. Buyer shall indemnify and hold Seller harmless from all loss, cost, damage and expense (including court costs and reasonable attorney's fees) that Seller may suffer or incur as a result of Buyer's entry onto and investigation and testing of the Property, and Buyer's obligation under this sentence shall be a Surviving Obligation. (b) Buyer shall have determined that roads, easements, driveways, utilities, points of access and other infrastructure serving the Property will be adequate for Buyer's purposes, as determined by Buyer in Buyer's sole discretion. (c) Buyer shall have obtained all watershed, environmental and other governmental approvals and permits (excluding any such approvals and permits as Buyer itself may grant) that Buyer shall deem necessary to use the Property in the manner contemplated by Buyer. (d) Buyer shall be satisfied with the matters disclosed by any survey of the Property obtained by Buyer at Buyer's expense. (e) The representations and warranties made by Seller in Section 10 shall be correct as of the Closing Date with the same force and effect as if such representations were made at such time. 5. CLOSING. Except as otherwise expressly provided in this Agreement, the closing of the sale and purchase contemplated by this Agreement (the "Closing ") shall occur on November 21, 2014 or such earlier date as shall be mutually acceptable to Seller and Buyer (the "Closing Date "). The Closing shall occur at 10:00 a.m., or such other time as shall be mutually acceptable to Seller and Buyer, at such location as shall be mutually acceptable to Seller and Buyer. At the Closing, and subject to performance by Buyer, Seller shall execute in recordable form and deliver a Warranty Deed (the "Deed ") to the Land, conveying marketable title to the Land subject only to the "Permitted Exceptions" (defined below), and shall execute and deliver such other and further documents as reasonably shall be required to consummate the transaction contemplated by this Agreement. At the Closing, and subject to performance by Seller, Buyer shall pay the Purchase Price in cash or other immediately available funds, and shall execute and deliver such documents as reasonably shall be required to consummate the transaction contemplated by this Agreement. At the Closing, Buyer shall pay the state deed tax and any conservation fee on the Deed, and the cost to record any instrument needed to correct title. Buyer shall pay the cost to record the Deed. Buyer shall pay any closing fee charged by the title insurance agency or other company closing the transaction contemplated by this Agreement. For purposes of this Agreement, "Permitted Exceptions" include: A. Building and zoning laws, ordinances, state and federal regulations; B. Reservation of any mineral rights by the State of Minnesota; C. Utility and drainage easements which do not interfere with Buyer's intended use of the Property; D. Public roads upon and County ditches across the Land; and E. Any other matter disclosed by the Title Commitment and not timely and effectively objected to by Buyer. 6. REAL ESTATE TAXES AND SPECIAL ASSESSMENTS. Real estate taxes due and payable in and for the year of Closing shall be prorated between Seller and Buyer on a calendar year basis to the actual Closing Date. Seller shall pay on the Closing Date all special assessments levied against or pending for the Property as of the Closing Date. Buyer shall pay real estate taxes due and payable in the year following Closing and thereafter, and any special assessments levied and payable after the Closing Date. Seller makes no representation concerning the amount of future real estate taxes or of future special assessments. 7. SELLER'S OBLIGATIONS. Seller will cooperate in an administrative lot split of the Property, but Seller need not incur any costs in connection with any such requests from Buyer. Seller warrants that there has been no labor or material furnished to the Property on behalf of or at the request of Seller in the past 120 days for which payment has not been made. Seller warrants that there are no present violations of any private contractual restrictions relating to the use or improvement of the Property. These warranties shall survive the Closing. 8. CONDITION OF PROPERTY. Seller shall remove from the Land before the completion of the Closing all debris and personal property not included in the Property. 9. BROKERAGE. Buyer and Seller represent that neither party is represented by a real estate agent or broker and no brokerage commissions are due any third parties as a result of this transaction. 10. REPRESENTATIONS AND WARRANTIES OF SELLER. Seller represents and warrants to and covenants with Buyer that: (a) Seller is the owner of fee simple title to the Land; Seller has the power and authority to enter into and perform the terms and conditions of this Agreement, and such performance will not conflict with or result in a breach of any of the terms, conditions or provisions of any agreement or instrument to which Seller is a parry or by which it is bound, or constitute a default under any of the foregoing; and this Agreement is valid, binding and enforceable against Seller in accordance with its terms. (b) Seller has not received any notice of, and Seller is not aware of, any violation of any law, municipal ordinance or other governmental requirement affecting the Property, including without limitation any notice of any fire, health, safety, building, pollution, environmental or zoning violation, but specifically excluding any such ordinance of Buyer, as to which Buyer has knowledge at least equal to that of Seller. (c) Seller has not received any written notice of any condemnation or eminent domain proceedings, or negotiations for purchase in lieu of condemnation, relating to the Property, or any portion thereof; and Seller has no actual knowledge that any condemnation or eminent domain proceedings have been commenced or threatened in connection with the Property or any portion thereof. (d) (1) To Seller's knowledge, the Property (A) is not subject to any private or governmental lien or judicial or administrative notice, order or action relating to Hazardous Substances or environmental problems, impairments or liabilities with respect 3 to the Property, and (B) to Seller's knowledge, neither Seller nor the Property is in, or with any applicable notice and/or lapse of time, and/or failure to take certain curative or remedial actions, will be in, violation of any Environmental Laws (as herein defined). (2) Seller shall not prior to Closing cause or acquiesce in any Hazardous Substances to exist or be stored, generated, used, located, discharged, released, possessed, managed, processed or otherwise handled on the Property in violation of any Environmental Laws, and shall comply with all Environmental Laws affecting the Property. (3) Seller shall promptly notify Buyer should Seller become aware of (A) any environmental problem or liability with respect to the Property, (B) any lien, order, action or notice of the nature described in subparagraph (1) above, or (C) any litigation or threat of litigation relating to any alleged unauthorized release, discharge, generation, use, storage or processing of any Hazardous Substance or the existence of any Hazardous Substance or other environmental contamination, liability or problem with respect to or arising out of or in connection with the Property. As used herein, "Hazardous Substances" means any matter giving rise to liability under the Resource Conservation and Recovery Act, 42 U.S.C. Section 6901 et se g., the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. Sections 9601 et sea. (including the so- called "Superfund" amendments thereto), or other applicable federal, state or local statute, law, ordinance, rule or regulation governing or pertaining to any hazardous substances, hazardous wastes, chemicals or other materials, including without limitation asbestos, polychlorinated biphenyls, radon, petroleum and any derivative thereof, or any common law theory based on nuisance or strict liability (all of the foregoing statutes, laws, ordinances, rules, regulations and common law theories are sometimes collectively referred to as "Environmental Laws "). (e) No litigation or proceedings are pending or, to Seller's knowledge, contemplated, threatened or anticipated, relating to the Property or any portion thereof. (f) Seller has no knowledge of any unrecorded agreements, undertakings or restrictions which affect the Property. There are no other tenants, persons or entities occupying any portion of the Property, and to Seller's knowledge no claim exists against any portion of the Property by reason of adverse possession or prescription. (g) To Seller's knowledge (i) there is no obligation with respect to the Property for any assessment, annexation fee, payment, donation or the like (other than general real estate taxes, which are required to be paid by the Buyer); (ii) there are no obligations in connection with the Property of any so- called "recapture agreement" involving refund for sewer extension, oversizing utility, lighting or like expense or charge for work or services done upon or relating to the Property or otherwise; and (iii) there is no unexecuted paving agreement or undertaking with any government agency respecting construction of any acceleration or de- acceleration lane, access, or street lighting. (h) Seller does not have any reports, studies, tests, surveys or other similar documents relating to the Property. 0 If, prior to the Closing Date, Seller obtains knowledge of a fact or circumstance the existence of which would constitute a breach by Seller of its representations and warranties hereunder or would render any such representations and warranties materially untrue or incorrect, Seller shall promptly notify Buyer in writing of the same. Under said circumstances, and in addition to any other right or remedy that may be available to Buyer, Buyer, at its option, may terminate this Agreement by notice to Seller prior to completion of the Closing. If Buyer timely gives such notice, neither Seller nor Buyer shall have any further rights or obligations under this Agreement except for the Surviving Obligations and all earnest money shall be returned to Buyer. All representations, warranties, covenants, indemnities and undertakings made herein shall be deemed remade as of the Closing Date, shall be true and correct as of the Closing Date, shall be deemed to be material and to have been relied upon by Buyer notwithstanding any investigation or other act of Buyer heretofore or hereafter made, and shall survive for a period of twelve (12) months after the Closing Date. 11. POSSESSION. Seller shall deliver possession of the Property not later than the completion of the Closing. 12. EXAMINATION OF TITLE. Title examination will be conducted as follows: A. Seller's Title Evidence. Seller shall furnish to Buyer a commitment (the "Title Commitment ") for an ALTA Form B Owner's Policy of Title Insurance, certified to date to include proper searches covering bankruptcies, State and Federal judgments and liens, issued by a title insurance company acceptable to Buyer in its reasonable judgment, committing the title insurer to insure Buyer's title to the Property deleting standard exceptions and including affirmative insurance regarding zoning, contiguity, appurtenant easements and such other matters as may be identified by Buyer, with policy limits in the amount of the Purchase Price. B. Buyer's Objections. Buyer shall be allowed thirty (30) business days after receipt of the Title Commitment for examination of title and making any objections, which shall be made in writing or deemed waived. 13. TITLE CORRECTIONS AND REMEDIES. Within five (5) business days after its receipt of Buyer's written title objections, Seller shall notify Buyer of Seller's intention as to making the title marketable. Liens or encumbrances for liquidated amounts which can be released by payment or escrow from proceeds of Closing shall not delay the Closing and need not be timely objected to by Buyer. Cure of the defects by Seller shall be reasonable, diligent, and prompt. Pending correction of title, all payments required herein and the Closing shall be postponed. A. If notice is given and Seller makes title marketable within thirty (30) days after Seller's receipt of Buyer's title objections, then upon presentation to Buyer of documentation establishing that title has been made marketable, and if not objected to in the same time and manner as the original title objections, the 5 Closing shall take place within ten (10) business days or on the scheduled Closing Date, whichever is later. B. If title is marketable, or is made marketable as provided herein, and Buyer defaults in any of the agreements herein, Seller may cancel this Agreement, or may sue Buyer for specific performance or for damages for breach of this Agreement and its costs and reasonable attorneys' fees, provided such action is commenced not later than six (6) months after such cause of action arose. C. If title is marketable, or is made marketable as provided herein, and Seller defaults in any of the agreements herein, Buyer may cancel this Agreement, or may sue Seller for specific performance or for damages for breach of this Agreement and its costs and reasonable attorneys' fees, provided such action is commenced not later than six (6) months after such cause of action arose. If Buyer elects to merely cancel this Agreement, all earnest money shall be returned to Buyer. TIME IS OF THE ESSENCE FOR ALL PROVISIONS OF THIS CONTRACT. 14. NOTICES. All communications, demands, notices or objections permitted or required to be given or served under this Agreement shall be in writing and, except as otherwise expressly provided in this Agreement, shall be deemed to have been duly given or served on the earliest to occur of: when delivered in person to the other party or its duly authorized agent; or one (1) business day after delivery to a same -day or overnight prepaid courier service; or two (2) business days after deposit with the United States Postal Service, postage prepaid, certified or registered mail, return receipt requested, in each case addressed to the other party at the address set forth at the beginning of this Agreement. Either party may change its address by giving at least ten (10) days' notice of such change to the other party. 15. MINNESOTA LAW. This contract shall be governed by the laws of the State of Minnesota. 16. SELLER'S DISCLOSURES. Seller certifies that there is not an existing individual sewage treatment system on and serving the Property Seller certifies that there is not an existing well serving the Property. Buyer hereby acknowledges that the sale and purchase contemplated by this Agreement is exempt from the disclosure requirements of Minnesota Statutes Sections 513.52 to 513.60. Cel The undersigned agrees to sell the Property for The City of Andover agrees to buy the the Purchase Price and on the terms and Property for the Purchase Price and on the conditions set forth above terms and conditions set forth above SELLER: James W. Selmer V1 WAS THE CITY OF ANDOVER By: Its: Mayor Hazel Blanchette By: Its: City Clerk AC I T Y 0 F NDOVE L66YA -@ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administr FROM: Michelle Hartner, Deputy City SUBJECT: Approve 2014 Used Vehicle Sales Business License/Real Auto Sales LLC /16191 Round Lake Boulevard NW DATE: September 16, 2014 INTRODUCTION Johnny Burgin, Real Auto Sales LLC located at 16191 Round Lake Boulevard NW has applied for renewal of his Used Vehicle Sales License. DISCUSSION Johnny Burgin, Real Auto Sales LLC has applied for renewal of his Used Vehicle Sales License and paid the appropriate fee. ACTION REQUIRED The City Council is requested to approve the above license for the period September 17, 2014 through December 31, 2014. c Respectfully ssu^b-mitted, Michelle Hartner Deputy City Clerk Attach: License application 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Used Vehicle Sales Business License Application Required Documents: • Completed Application Form • Vehicle Sales License Fee: $105.00 • Copy of Current Photo Identification • Copy of State Dealers License Person Applying For License: First Name'�Middle Name Z° Last Name Gimin lvj— ir_ Home Address Home Phone( _1 siness Phon'el lP Fax H I ,, Date of Birth: ivers License No. Property Owner Information: First Name M O&K, Middle Name j2he K7 Last Name Home Address , Home Phone Signature of Property Owner 'Y � I , - . . r I If there are multiple property owners attach complete information for each owner. Business Information: Business Name s Business Address Minnesota Business ID No. State of Minnesota Dealership License No. , � 70e y I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. The foregoing statements are true and correct to the b.est of my knowledge 45s3a, and belief and I understand that providing false, incomplete or inaccurate information may be cause for denial of my license. In addition, I understand the following: Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 31" of each year. Payment of annual licensing fee shall be sufficient to renew license unless other action under the City Code is taken by the City. Lack of payment of annual licensing fee shall be cause for revocation of license. I understand that a background check will be conducted as a part of the application process. :[ ` i 1 1 It ANL6 Yof a. 6 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Commander Kevin Halweg - Anoka County Sheriff's Office SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff DATE: September 16, 2014 Commander Kevin Halweg from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriffs Office 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administ David D. Berkowitz, Director Engineer 1 Hold Public Hearing/Adopt Assessment Roll/13- 2/2013 Street Reconstruction — Engineering September 16, 2014 The City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for Project 13 -2 ( Stenquist Addition & 159h Avenue NW) /2013 Street Reconstruction DISCUSSION During the summer of 2013, the streets in the Stenquist Addition and 1596' Avenue from 600 feet east of 7th Avenue to Roanoke Street were reconstructed. This project carried over into 2014 due to weather and contractor related issues. In accordance with the Roadway Reconstruction Assessment Policy, twenty -five percent (25 %) of the total project costs are being assessed to the benefiting properties. The following table depicts the total project costs, assessable costs, City costs, feasibility assessment amount per unit, and actual assessment amount per unit. Project # Total Project Assessable I Costs 25% City Costs (75 %) I Feas. Assess. Rate Per Unit Actual Assess. Rate Per Unit 13 -02 $1,017,291.26* 1 $254,322.82 $762,968.44 $4,770.00 $3,795.86 * Total does not include $18,000 deducted from the contractor for liquidated damages in not meeting the completion date. The Assessment Roll is on file in the City Clerk's office for review. Attached are the following: • Resolution adopting the assessment roll • Example notice and letter sent to property owners • Location map • Assessment worksheet • Example assessment roll Mayor and Council Members September 16, 2014 Page 2 of 2 BUDGET IMPACT Seventy -five percent (75 %) of the total project costs for the street reconstruction project will be funded from the City's Road & Bridge Fund and the remaining 25% of the total project costs will be assessed to the benefiting properties. Based upon current market conditions, the finance department is recommending these assessments be extended over a 10 -year period at a 4.5% interest rate. ACTION REQUIRED The City Council is requested to hold the public hearing and approve the resolution adopting the assessment roll for Project 13 -2 (Stenquist Addition & 159`h Avenue NW) 2013 Street Reconstruction. Respectfully submitted, David D. Berkowitz Attachments: Resolution, L tter & Notices Sent to Property Owners, Location Map, ssessment Worksheet' Example Assessment Roll's CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 13 -2, 2013 STREET RECONSTRUCTION (STENQUIST ADDITION & 159TH AVENUE NW), WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount equal to or greater than the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2015 and shall bear interest at a rate of 4_5 percent per annum from the date of the adoption of this assessment resolution. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16th day of September , 2014 , with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner— Deputy City Clerk voting C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (783) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV August 20, 2014 Re: 2013 Street Reconstruction - Stenquist Addition & 159th Avenue NW (City Project 13 -2) Dear Property Owner: Please find enclosed the public hearing notice for the proposed assessment for your street reconstruction. The public hearing is scheduled for Tuesday, September 16, 2014 at 7:00 p.m. at the Andover City Hall. The estimated assessment per lot was $4,770.00 and the actual assessment amount will be $3,795.86 per lot. Once the public hearing is held and the assessments are approved by the City Council a subsequent letter will be mailed explaining the payment process. If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, David D. Berkowitz, P.E. Director of Public Works /City Engineer DDB:rja Encl. rw FAIT FLAMM 1685 CROSSTOWN BOULEVARD N.W. i ANDOVER, MINNESOTA 55304 i (763) 755 -5100 FAX (763) 755 -8923 i WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PUBLIC HEARING FOR PROJECT NO. 13 -2 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Tuesday, September 16, 2014 at 7:00 PM to pass upon the proposed assessment for street reconstruction in the following described areas: 2013 Street Reconstruction Stenquist Addition & 159th Avenue NW The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $3,795.86 per lot. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL Michelle Hartner — Deputy City Clerk Publication Date: August 29, 2014 (Anoka Union) ANT Y DOWR^ rk- or-l'i . - .. A& 1 ., -,A up 2013 Street Reconstruction Project Location Map NIL, SID, • . Emu 4, Project Area Lots/Parcels EXHIBIT 1 Project Name Feasibility Report Contract Award Actual Construction Cost Actual Expenses FINAL ANDOVER ASSESSMENT WORKSHEET 2013 Street Reconstruction Project No.: 13 -02 Stenquist Addition and 159th Avenue NW Date: January 2, 2013 Date: June 4, 2013 Date: August 5, 2014 Engineering (Includes Design, Surveying, Inspection, etc.): Consulting Costs Aerial Mapping (1 %of street) Drainage Plan (0.3% of streettstorm) Administration (3 %) Assessing (1 %) Bonding (0.5 %) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) Material Testing Construction Interest City Costs Total Actual Expenses Expenses Multiplier Total Actual Project Cost Amount: $ 1,044,480.00 Amount: $ 854,524.84 Amount: $ 824,569.58 138,528.90 6,682.02 7,299.11 2,473.71 24,737.09 8,245.70 327.50 492.00 1,475.00 1,160.00 5,165.50 4,382.13 9,753.02 210,721.68 20.17479% Amount: $ 1,035,291.26 Actual Construction Costs (Total) $ 824,569.58 Deduction for Completion Date Liquidated Damages $ (18,000.00) Actual Indirect Costs $ 210,721.68 Actual Total Project Costs $ 1,017,291.26 Actual Assessable Costs (25 %) $ 254,322.82 Actual City Costs (75 %) $ 762,968.44 Final Assessment Rate Per Unit $ 254,322.82 / 67 Units= $ 3,795.86 Feasiblity Assessment Rate Per Unit $ 314,890.00 / 66 Units= $ 4,770.00 Note: There was a lot split at 15964 Potowatomi Street in 1980 that was not identified. Prior to sale of the lot, this property owner agreed to pay one unit assessment for both the original lot and for the lot with the split. That is why there are 67 units in the final caculations and only 66 units in the feasibility calculations. See attached letter from Larry & Michael Stenquist. 2013 Street Reconstruction Project (City Project 13 -02) - City of Andover Stenquist Addition & 159th Avenue NW Final Assessment Roll PID# Owner Property Address Owner Address If different city State Zip Code Units Estimated Assessment Actual Assessment 133225140008 HAAS CARL F & LORI K 484316DTH LN NW ANDOVER MN 55304 1 4770.00 3,795.86 133225140009 BROWN CAROL 4869162ND LN NW ANDOVER MN 55304 1 4770.00 t 3795.86 133225410002 PEDERSON DALE C & PATRICIA M 4816167TH LN NW ANDOVER MN 55304 1 4770.00 3795.86 103224230002 PETERSON DARREN D &ANGELAL 4614161ST LN NW ANDOVER MN 55304 1 4770.00 t 3795.86 183224230003 FIBRE JOSEPH R &MARJORYJ 4644161STLN NW ANDOVER MIN 55304 1 4770.00 3795.86 1&3224230004 EVENS KIMBERLEY S 16121 POTAWATOMI ST NW ANDOVER MN 55304 7 4770.00 3795.86 183224230005 HOFFMAN SARA L It VELIN M J 16120 POTAWATOMI ST NW ANDOVER MN 55304 1 S 4.770.00 3,795.86 183224230006 WATERS LANE S & SHARON R 4726161ST LN NW ANDOVER MN 55304 1 S 4.770.001$ 3795.86 183224230007 FERRIS MICHAEL H & JILL R 4756161 ST LN NW ANDOVER MN 55304 1 4770. 3795.86 183224230008 ENGELMANN HOLLY 4613161ST LN NW ANDOVER MN 5531A 1 4770.00 3795.86 183224230003 JOHNSON GERALD E & KAREN A 4643161ST LN NW ANDOVER MN 55304 1 4770.00 3,795.86 183224230010 COXMICHAEL 4681161ST LN NW ANDOVER MN 55304 1 4770.00 3795.86 183214230011 ERICKSON KEITH & CAROL 16140 POTAWATOMI ST NW ANDOVER MN 55304 1 4 770.00 3,795.06 189224230012 SCHOMMER PAUL M & ANN E 4725161STLNNW ANDOVER MN 55309 1 4771.OD 3795.86 183224230013 MCFARLANE ROBERT N & L M 4755161ST LN NW ANDOVER MN 55300 1 4 770.00 3,795.86 183224230014 TRONGARD ARTHUR C & JOYCE M 4614162ND LN NW ANDOVER MN 55304 1 4770.00 3795. 183224230015 FAHERTY STEVEN C & JOYCE A 4644162NDL4NW ANDOVER MN 55304 9 4770.00 S 3795.86 183224230016 FUHRMANN MARK J & MICHELLE L 4680162ND LN NW 855 VILLAGE CENTER DR UNIT 135 NORTH OAKS MN W127 1 4770.00 3795.86 183224230017 RIESSERG DONALD J & S A 16200 POTAWATOMI ST NW PO BOX 848 ANOKA MN 55303 7 4,770.00 3,795.86 183224230016 BROWN DONALD GSMAmEAP 4728182ND LN NW ANDOVER MN 56304 1 4770.00 3795.88 183224230019 HALVORSON MARK 4756162ND IN NW ANDOVER MN 55304 1 4770.00 3795.88 183224230021 DENNESON DAVID 4643162ND LN NW ANDOVER MN 55304 1 4770.00 3795.86 183224230032 ERICKSON JACK A & PAULA J 4725162ND LN NW ANDOVER MN 55304 1 4770.00 3795.86 18322423003.9 ERICKSON JACK 4725162ND LN NW ANDOVER MN 55304 1 4770.00 3795.86 183224230034 HAMACHER TRUSTEE LOUIS &MARY 4755162ND LN NW 1176 CLOUDS REST POINT MESQUITE NV 89027 1 4770.00 3795.86 183224230035 OLSON DENNIS LEE & SUSAN E 4613162ND LN NW ANDOVER MN 55309 1 4.770.00 S 3.795.86. 183224230036 1 HARRIS TIMOTHY J & CHERYL L 4681162ND LN NW ANDOVER MN 55304 1 4770.00 3795.86 183224240012 HOLMSTROM JOSHUA &LORI 4584162ND IN NW ANDOVER MN 55MM 1 4770.00 3795.86 183224310001 ANDOVER CITY OF 4517159TH AVE NW 1685 CROSSTOWN BLVD NW ANDOVER MN 55309 1 4770.00 3795.86 183224320003 WEISSER COREY 159M ONEIDA ST NW ANDOVER MN 55304 1 4770.00 3795.86 183224320004 BUCK RICK A & VICKI J 180140NEIDA ST NW ANDOVER MN 56309 i 4,770.00 3,795.86 183224320005 REICHERT CRAG A& SUZANNE G 16030 ONEIDA ST NW ANDOVER MN 55309 1 4770.00 3795.86 183224320006 DELONG MICHAEL 16037 POTAWATOMI ST NW ANDOVER MN 55304 1 4770.00 S 3795.86 183224320007 BRZEZINSIMBRADLEYP &LINDAS 16W ONEIDA ST NW ANDOVER MN 55304 1 4770.00 3795.86 1&3224320008 WOLF BRIELLE 1SX1 ONEIDA 5T NW ANDOVER MN 55304 1 4770.00 3795.&6 1&3224320009 HILLIARD RICKY D &IRENE 159590NEIDASTNW ANDOVER MN 653114 1 4770.00 3795.86 183224320010 HERJE DON J & FURIMI JOANNE M 4615160TH LN NW ANDOVER MIN 55304 1 4 770.00 3,795.86 183224320011 MARQUARDT DENNIS C &JE 4643167TH LN NW ANDOVER MN 65304 1 4770.00 3795.86 183224320012 ROLSTAD TRUSTEE KAREN &NEIL 4681160TH LN NW ANDOVER MN 55304 i 4770.00 3795.86 183224320013 ERICKSON DALE 16100 POTAWATOMI ST NW ANDOVER MN 55304 1 4771.00 379$. N. 183224320014 GEMNGSTEVENJ &CARRIER 4725160TH LN NW ANDOVER MN 55351 1 4770.00 .e6 183224320015 HEMP HELEN I 4755160TH LN NW ANDOVER MN 55304 7 4.770.00 3,795.86 183224320016 DESROCHES JOHN &DDWA 16014 POTAWATOMI ST NW ANDOVER MN 55304 i 4770.00 3795.86 1&322432009 SANTER JOSEPH J & CAROLE J 16DW POTAWATOMI ST NW ANDOVER MN 55374 1 4.770.00 3.795.86 183224320018 RUDLONG JANET 16037 QUAPAW ST NW ANDOVER MN 55304 1 4770.00 3795.86 1 8 322 4 32 001 9 LANGE JEFFREY 0 & USA M 16015 OUAPAW ST NW ANDOVER MN 55004 1 4770.00 3795.86 18 322 4 32 0 02 0 MOYER COREY M & KAREN M 4754160TH UN NW ANDOVER AN 55304 1 4,770.00 3,795.86 183224320021 VOYT THOMAS 16014QUAPAWSTNW ANDOVER MN W304 1 770.00 3795.86 183224320022 PRAIL DAVID 15966 QUAPAW ST NW ANDOVER MN 55300 1 4770.00 3795.06 183224310023 OLNESS LUEMAN M & R F 15944 QUAPAW ST NW ANDOVER MN W31A 1 4770.00 3795.86 183224320024 GIVAND MATTHEW 15922 QUAPAW ST NW ANDOVER MN 55304 1 477.00 3795.86 153224320026 STRUWVE ALLEN V & LEONE M 4613159TH AVE NW ANDOVER MN 55304 1 4770.00 3795.86 183224320029 GOEDEN GEORGE 159M ONEIDA ST NW 30623 W OAK BEND OR GRAND RAP) MN 55744 1 4.770.00 3 795.86 183224320030 MATLONTHOMAS J &PATRICIA 15935 POTAWATOMI ST NW ANDOVER MN 55304 1 4770.00 3795.86 183224320031 BRENDLE SCOTT P &NAIETTE MB 15959 POTAWATOMI ST NW ANDOVER MN 55304 i 4770.00 3795.86 183224320032 HOYT MICHAEL L & DEBRA F 4657159TH AVE NW ANDOVER MN 55304 1 4,770.00 3795.86 183224320033 CAUSIN DON 16015 POTAWATOMI ST NW ANDOVER AN 55004 1 4770.00 3795.86 183224MMU OLENCHAK DAVID E & BARBARA J 4643159TH AVE NW ANDOVER MN 55304 7 4,T70.00 3,795.86 183224320035 STENQUIST MICHAEL A &POLLYJ 15964 POTAWATOMI ST NW ANDOVER MN 55304 1 4770.00 3795.86 183224320036 STENQUIST MICHAEL & LARRY 4731159TH AVE NW 4401158TH AVE NW ANDOVER MN 55304 1 4770.00 3795.86 183224320037 BUTLER OLNE G &JOMNP 15935ONEIDASTNW ANDOVER MN 55304 1 4770.00 3795.86 183224320039 STENQUIST MICHAEL &LARRY 15959QUAPAWSTNW 4401158TH AVE NW ANDOVER MN 55304 1 3795.86 1OU2433WN STURZL CHRISTOPHER & SUSAN 4764159TH AVE NW ANDOVER MN S 4770.00 3795.88 183224330008 SCHULTZ EUGENE III is RICHARDS 4624169TH AVE NW ANDOVER MN 55304 1 4770.00 3795.86 183224330014 REUSS GUY 4746159TH AVE NW ANDOVER MN 55304 1 470.00 3795.86 183224330015 HALOUIST DIANE 4750159TH AVE NW ANDOVER MN 55.304 1 4770.00 3795.86 18322A340003 ANDERSON RICHARD A &MARILY 4530159TH AVE NW ANDOVER MN 55304 1 $ 4770.00 $ 3795.86 TOTAL 67 $31 . 2 .00 $ 250.322.82 Note: Total Assessments do not exactly match the cost estimate due to rounding. Property Owner for PID 111183224320039 agreed to pay unit assessment after feasibility report was prepared. Results in 67 assessable units. FINAL ASSESSMENT BREAKDOWN DATE: PROJECT: 2013 Street Reconstruction - Stenquist Addition & 159th Avenue NW City Project 13 -02 PIN: LOT: BLOCK: Address: Overlay Total $3,795.86 Interest Rate: 4.50% Number of Payments: 10 Annual Payment: $ 479.72 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTAL Principal $ 308.91 $ 322.81 $ 337.33 $ 352.51 $ 368.38 $ 384.95 $ 402.28 $ 420.38 $ 439.30 $ 459.01 $ 3,795.86 Interest 170.81 156.91 142.39 127.21 111.34 94.77 77.44 59.34 40.42 20.66 1,001.29 Total $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 4,797.20 Principal Balance $3,486.95 3,164.14 2,826.81 2,474.30 2,105.92 1,720.97 1,318.69 898.31 459.01 0.00 AK66W Q11 A- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator Dave Carlberg, Community Development Director FROM: Brett Angell, Associate Planner SUBJECT: Consider an Amended Conditional Use Permit — Used Vehicle Sales - 3138 162n0 Lane NW — John Buzick - Planning DATE: September 16, 2014 The applicant previously received approval of a conditional use permit in July 2011, allowing for one used vehicles sales dealer on the subject property (see attached Resolution R055 -11). The applicant had one previous amendment, in April 2012, to permit the expansion of the parking area and to ultimately allow four additional used vehicle sales dealers. The applicant is seeking to amend the permit to allow for an additional two used vehicle sales dealers, bringing the total from five to seven allowed. DISCUSSION The proposed increase in used vehicle sales licenses requires a total of 10 stalls, either indoors or outdoors, that is large enough to display a minimum of 5 vehicles, per Minnesota Statue 168.27. There is adequate parking space currently at the property to account for the additional two used vehicle sales dealers. There are currently a total of 57 parking stalls, including both inside and outside. There are currently four licensed used vehicle sales dealers located at the property. These include Carbucks, Crown Eagle Autos, Ryan's Autos, and Roadrunner Autos. There is currently one used vehicle sales dealer located at the property without the proper licensing through the City. This dealership has since notified the City that he is closing his business and will not be renewing his license. There is a custom deck company located within the south building that will no longer be leasing from the property effective October 1, 2014. A mechanic is located in the south building that uses the space to repair his own vehicles. Please see the attached letter provided by the mechanic confirming he is not operating a commercial business. Minnesota Statute 168.27 requires that all used vehicle sales dealers have an office that has a separate and identifiable entrance that leads to the outdoors. The two additional used vehicle sales dealers would be located in the south building, which has office space that is separated and have separate doors to the outdoors. COMPARISON TO CITY CODE As with all conditional use permits, the existing site must be compared with existing regulations to determine if there are deficiencies that need to be addressed. City Code 12 -13 -22 established interim performance standards for this industrial park. These standards allow the city to review existing site conditions and the proposed use of the property to determine how the performance standards of City Code 12 -13 will be applied. PLANNING COMMISSION RECOMMENDATION The Planning and Zoning Commission held a public hearing at their September 9, 2014 meeting and upon taking public testimony recommends to the City Council the approval of the attached resolution for the conditional use permit amendment to allow for an increase in used vehicle sales licenses from 5 to 7 for the property located at 3138 162nd Lane NW. The recommendation was based on city staff verifying that the auto repair facility, located in the south building, not being a commercial use. Conditions #6 and #7 were added to the resolution based on the Planning and Zoning Commission's discussion. The Council is asked to approve or deny the proposed conditional use permit amendment. Attachments Resolution Draft September 9, 2014 Planning and Zoning Commission Minutes Location Map R055 -11 Approved July 19, 2011 City Council Minutes R042 -12 Approved April 17, 2012 City Council Minutes City Code 3 -8 Vehicle Sales Businesses Site Plan Photographs of Site Letter from Current Tenant Respectfully submitted, Brett Angell Cc: Xcel Properties LLC 14359 Isanti Street NE Ham Lake, MN 55304 2 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR AN INCREASE IN THE NUMBER OF USED VEHICLE SALES ON PROPERTY LOCATED AT 3138 162ND LANE NW LEGALLY DESCRIBED AS THE EAST 150 FEET OF THE WEST 400 FEET OF THE SOUTH 433 FEET OF THE NORTH 2184.99 FEET OF THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 16 TOWNSHIP 32 RANGE 24, ANOKA COUNTY MINNESOTA, EXCEPT ROAD, SUBJECT TO EASEMENTS OF RECORD. WHEREAS, the applicant has received approval of a conditional use permit to allow used vehicle sales on the subject property; and WHEREAS, Resolution R055 -11 limited the number of used vehicle sales licenses to one license and limited the number of vehicles that could be displayed on the subject property to five vehicles; and WHEREAS, Resolution R042 -12 limited the number of used vehicle sales licenses to five licenses and limited the number of vehicles that could be displayed on the subject property to twenty -five vehicles; and WHEREAS, the applicant has requested an amendment to the approved conditional use permit to allow for an additional two used vehicle sales licenses to be issued for the subject property; and WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning Commission recommends to the City Council approval of the conditional use permit request, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and approves used vehicle sales on the subject property subject to the following: 1. The applicant shall obtain approval of all additional vehicle sales licenses from the City Council as required by City Code 3 -8. 2. There shall be no more than seven used vehicle dealer licenses allowed for the property. 3. All vehicle sales dealers licensed to operate on the subject property shall comply with all state requirements for motor vehicle dealers. 4. All vehicle sales dealers shall be required to have at least five parking stalls for display, either indoors or outdoors. The display area is designated for the exclusive use of the dealership and is distinguished from any other business' inventory. 5. The hours of operation shall be limited to Monday through Saturday between the hours of 6:00 am and 9:00 pm. 6. Any sign that no longer identifies a current business on the property must be removed within one month of the business vacating the property. 7. Any vehicle that is not operable shall not be visible from public streets and shall not be stored outdoors for more than 48 hours. 8. Trash containers shall be screened, stored within an enclosure or stored inside a building as required by the City Code. 9. This resolution supersedes Resolution No. R042 -12 adopted by the City Council on April 17, 2012. Adopted by the City Council of the City of Andover on this th day of 2014. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor ,DRqp PLANNINGAND ZONING COMMISSIONMEETING— SEPTEMBER 9, 2014 The Regular Bi- Monthly Meeting of the Andover Planning an7Zo' Cornrnissio n was called to order by Chairperson Holthus on September 9, 2014., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minneso Commissioners present: Chairperson Holthus, ConiXssioners Timothy Cleven, Dean Daninger, Lynae dmundson, Bert Koehler IV, Kyle N/evelopment Peterson. Commissioners absent: None. Also present: Comm Director Dave Carlberg Associ Angell APPROVAL OF August 26, 2014 Commissioner emeth stated on page four, paragraph 4, the last sentence should read: "...most lik ,oryneighbeFhee d neij&bors that are speeding through the area." Daninger, seconded by Nemeth, to approve the minutes as presented. Motion PUBLICHEARING. Amend Conditional Use Permit — Used Vehicle Sales — 3138 162nd Lane NW— John Buzick Associate Planner Angell noted the purpose of this item is to hold a public hearing and take input on an amended Conditional Use Permit for used vehicle sales. Associate Planner Angell reviewed the proposed amended Conditional Use Permit with the Commission. Regular Andover Planning and Zoning Commission Meeting Minutes — September 9, 2014 ���� Page 2 Commissioner Gudmundson asked if there were any plans to remove the signs of the businesses that are now vacated. Mr. Angell indicated he was not positive and deferred the question to the applicant. Commissioner Gudmundson wondered if anyone had physically inspected the property lately. Mr. Angell indicated he has gone through the property but did not go behind the gate or go inside the buildings. Chairperson Holthus asked if the building shown on the site plan is the large one in the back. Mr. Angell showed the Commission the front and back buildings. He noted where the existing businesses are located in each building. He also showed where the gates are located. Chairperson Holthus wondered if customers would need to go through the gates to get the used auto sales. Mr. Angell stated the used auto sales are done mostly by appointment only. They do mostly wholesale sales and are not there very often. Their numbers are listed on the signs and most business is done online. Chairperson Holthus asked if all of the autos listed for sale will be located in the buildings on the property. Mr. Angell indicated that was not necessarily true, they just have to have an identifiable five stalls and do have the potential to have the five for each one inside but it is not necessary. Commissioner Gudmundson asked if each dealer can only have five cars onsite at a time. Mr. Angell indicated five car stalls is the minimum, they could have more than that. He did not see a maximum amount in State Statute. Commissioner Nemeth stated in the resolution it states in part one "the applicant shall obtain approval of all additional sales licenses from the City Council as required by the City Code ". They have had the one instance with the one car salesman who did not have a current valid license so is there a procedure in place to ensure that does not happen again in the future. Mr. Angell stated they have done a good job of checking renewals. He stated it is something that can be monitored. Commissioner Nemeth thought something should be looked at to ensure there is a secondary address for the agents in order to be able to contact them. Mr. Angell stated they have most of the information in their records. Commissioner Nemeth stated in regards to the hours of operation, it is in the resolution but he wondered who set the hours. Mr. Carlberg stated that goes back to the original CUP approval. He stated the hours can be changed if so desired by the Commission. Commissioner Nemeth stated in the Resolution, Item four, last sentence states "The display area is designated for the exclusive use of the dealership and is distinguished from any other businesses inventory." He wondered if there are names on the cars or Regular Andover Planning and Zoning Commission Meeting O Minutes — September 9, 2014 i t`r Page 3 ?AA P76 / some other way to distinguish one dealer's vehicle from another dealers. Mr. Angell showed a photo with signs that distinguished which stalls are for which dealers. He thought that was the best way to handle the issue. Commissioner Nemeth wondered if the signage would be permanent. Mr. Angell indicated that was correct. Commissioner Koehler asked if there were any complaints from people in the area regarding noise or the business operating at 6:00 a.m. Mr. Angell stated he has not received any calls since he started with the City in October 2013. Commissioner Koehler asked if the City does a spot inspection or are the signs posted distinguishing the business inventory done in good faith. Mr. Angell stated an inspection could be made, he was not sure if one has been done in the past. Mr. Carlberg indicated it has not been done in the past but he felt an inspection does need to be done. He thought with the CUP, they need to follow up with site visits to make sure that it does get done and complies with the conditions of the approved resolution. Commissioner Daninger asked if there were any improvements that needed to be done. Mr. Angell stated the main thing would be to add the signage to distinguish the parking spots. Commissioner Daninger wondered if there was some landscaping that could be required to be done. Mr. Angell indicated that was addressed at the last amendment. He thought everything looked good so the primary issue would be signage. Mr. Carlberg noted there are interim performance standards in the Hughes Industrial Park that guided the improvements that were necessary when the parking area was expanded in the last amendments approval. Commissioner Peterson asked if there is any history regarding the hours of operation. Mr. Angell indicated there was not. Motion by Daninger, seconded by Koehler, to open the public hearing at 7:16 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Mr. John Buzick, applicant, 66127 Ih Avenue NE, East Bethel, updated the Council on the history of the business. He stated everyone that is currently on site has a sign. Commissioner Gudmundson wondered if Mr. Buzick was going to take down the apparel and decking signage. Mr. Buzick stated the decking business is still there until the end of the month and he will remove the apparel sign. Commissioner Gudmundson asked if the only businesses on site are auto sales and not repair. Mr. Buzick stated there is a resident who does do minor repairs on cars and is not a used car dealer but he has been there for years. Mr. Carlberg indicated staff will need to look into this because they were not aware of the repair business. Regular Andover Planning and Zoning Commission Meeting /�+ Minutes — September 9, 2014 D�_ •• A w Page 4 ryA r Commissioner Peterson asked if the gates are left unlocked to allow people to go and • look at vehicles. Mr. Buzick indicated the gates are locked at all times and customers are only allowed access when an appointment is made with a seller. Commissioner Peterson asked if there is signage that lists all of the businesses as you enter. Mr. Buzick indicated there is not any signage except on the individual doors of the used vehicle sales businesses. He stated he would like to do a sign that lists everyone in the building. Commissioner Peterson asked if there are other businesses that would have parking requirements beyond the repair operations. Mr. Buzick stated there was not. Commissioner Koehler asked if there are any other businesses, besides the auto repair business, that are not used auto sales. Mr. Buzick stated the only other one is the deck business. Commissioner Nemeth asked Mr. Buzick if he makes sure the used auto dealers have licenses and if not, refers them to the City for licensing. Mr. Buzick stated he would be happy to direct them to City staff but he did not think it should be his responsibility. Chairperson Holthus asked what the maximum number of cars would be onsite at one time. Mr. Buzick stated there would probably be 42 vehicles and there would be more available parking beyond that. He stated not many people sell vehicles onsite but they have to have an office to keep their paperwork for the State and must have a dealer's license if they sell more than five vehicles. Commissioner Gudmundson asked for clarification on the first two business licenses that were approved. Mr. Angell reviewed the license approvals with the Commission. Commissioner Peterson asked if the hours of operation is a concern to any of the businesses or Mr. Buzick. Mr. Buzick did not think there was a history of anyone coming too early or late and he thought it was fine with the dealers. Motion by Koehler, seconded by Daninger, to close the public hearing at 7:34 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Commissioner Gudmundson asked if Mr. Angell will need time to do some more research before the Commission votes on this. Mr. Angell indicated he would not need more time. Motion by Koehler, seconded by Cleven, to recommend to the City Council approval of the amended Conditional Use Permit for Used Vehicle Sales on the condition that the auto repair business is not an actual commercial business. Regular Andover Planning and Zoning Commission Meeting Minutes — September 9, 2014 w Page 5 O •�`,7 4PT Commissioner Peterson offered a friendly amendment to the motion to include "they applicant add appropriate signage to the outside of the business. Commissioner Koehler agreed to the amendment. Commissioner Gudmundson stated she had some concerns that were already not in compliance with the first CUP. She wondered if there should be additions to the motion regarding the vehicles that are not running at this time. Chairperson Holthus stated the motion was to accept this based on an inspection by staff. Mr. Carlberg thought the first concern was to confirm that the auto repair being done on the premises is not a commercial business because that affects parking onsite. He noted they will also check on inoperable vehicles to make sure they are properly screened and stored according to code. Commissioner Koehler believed the signage was addressing the idea of signage at the end of the driveway, not signage on the specific building which is for the reason of the proposed amendment and he thought it was a good idea. Mr. Carlberg stated as a condition to say they have to have signage when they already meet the requirements is a little bit of concern from staff's standpoint. To start dictating businesses have to provide signage that they are not required to do is a little bit of a stretch. The applicant needs to remove the outdated signage and if he wants to add signage that would be fine but staff did not think it should be a part of the conditions of approval. Chairperson Holthus asked if the Commissioners who made the amendment are willing to withdraw it from the original motion. The Commissioners indicated they did not want to withdraw the amendment. Commissioner Koehler stated if they are being asked to approve a Conditional Use Permit there can be some improvements to make the area look like something they want in Andover and to put a sign at the front of the driveway is not onerous and most of the businesses would have signage seen from the road. Chairperson Holthus asked for a restatement of the motion. Commissioner Koehler restated the motion for the Commission. Motion by Koehler, Seconded by Peterson to recommend to the City Council approval of the amended Conditional Use Permit for Used Vehicle Sales upon inspection of the auto repair business with the addendum of signage being placed at the entrance to the driveway stating what businesses are available on this site. Commissioner Cleven asked if they are now going to require all businesses going forward with a CUP to install a street sign for their business. Commissioner Peterson stated this is a unique case where there are multiple businesses in one location behind a locked fence. He did not think they were setting a precedent going forward that every CUP had to follow this requirement. Regular Andover Planning and Zoning Commission Meeting /y� Minutes — September 9, 2014 j � A ct Page 6 I' Commissioner Koehler thought this was a unique case where the businesses are not seen. There is signage on the building but it is not visible so they would like a sign that is visible to a passerby. He was under the impression that Mr. Buzick was planning on installing a sign so if the property owner wants to do this then he didn't think it was a big deal. Commissioner Cleven stated if the property owner was willing to do that, then he would go along with it. But it was his understanding that most of the business being done on the property is either on the internet or through some type of communications prior to arriving at the building so they will know the address and where they are going. He thought the signage on the building was adequate. Commissioner Koehler thought they were talking about the same signage, which is on the building facing the street. Commissioner Peterson asked if all of the businesses are listed on the signage on the building. Mr. Angell showed on the drawing where the signage is located. Commissioner Gudmundson stated she would not be in favor of making the owner put the other businesses on the signage. She thought those signs need to be removed if the businesses are no longer on the property. Motion failed on a 3 -ayes, 4 -nays ( Daninger, Cleven, Gudmundson, Nemeth), 0- absent vote. Commissioner Koehler asked to reintroduce the motion without the signage. Commissioner Daninger stated when it comes to signage he would like to see anything that is no longer valid removed but he would like to see a signage application come up separately from the applicant so it can be reviewed by staff, the Planning Commission and City Council. Motion by Koehler, seconded by Cleven, to recommend to the City Council approval of the amended Conditional Use Permit for Used Vehicle Sales on the condition that the auto repair business is not an actual commercial business. Motion carried 4 ayes, 3 nays ( Daninger, Gudmundson, Peterson), 0- absent vote. Community Development Director Carlberg stated that this item would be before the Council at the September 16, 2014 City Council meeting. OTHER BUSINESS. Community Development Director Carlberg updated the Planning Commission on related items. C 1 T T O F NDOVE Location Map Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w e that compiles records, information, and data from various city, county, stale and federal resources. Copyright 0 2013 City of Andover, All Rights Reserved $ Printed 09/03/2014 3153 3131 3106 X. b.f0 C� N 16360 3105 l 1[336 16 _i+r.:):.: Sass 3363 3336 16315 3136 3100 qT Y a 3201 3119 3139 318 3115 3105 1095 3 75 p55 3333 162ND LN 1 E: N'1 1G 310 16333 3200 096 3136 3116 16191 nq i un3 0 C 0 1433 16110 3131 3013 L613] 1618 I6LSTAVa 161S, AVE 1071 3161 � C O IWM 3031 x 160THLN Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w e that compiles records, information, and data from various city, county, stale and federal resources. Copyright 0 2013 City of Andover, All Rights Reserved $ Printed 09/03/2014 i� -5a -a1-{ a3 00a (b-n-ncw:�7 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R055 -11 A RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR USED VEHICLE SALES ON PROPERTY LOCATED AT 3138 162ND LANE NW LEGALLY DESCRIBED AS THE EAST 150 FEET OF THE WEST 400 FEET OF THE SOUTH 433 FEET OF THE NORTH 2184.99 FEET OF THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 16 TOWNSHIP 32 RANGE 24, ANOKA COUNTY MINNESOTA, EXCEPT ROAD, SUBJECT TO EASEMENTS OF RECORD. WHEREAS, the applicant has requested approval of a conditional use permit for used vehicle sales on the subject property, and; WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning Commission recommends to the City Council approval of the conditional use permit request, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and approves used vehicle sales on the subject property subject to the following: 1. The applicant shall be required to obtain approval of a vehicle sales business license from the City Council. 2. Vehicle display parking, customer parking and employee parking shall be provided to meet the requirements of the City Code. The parking area striping shall be painted to clearly define the parking stalls. 3. There shall be a maximum five vehicles for sale at the property at any one time. 4. The hours of operation shall be limited to Monday through Saturday between the hourts of 6:00 am and 9:00 pm. Adopted by the City Council of the City of Andover on this 19th day of July, 2011. CITY OF ANDOVER ATTEST: M 11 ael R. Gay. ache, Mayor Mi helle Hartner, Deputy City Clerk © Regular Andover City Council Meeting Minutes —July 19, 2011 Page 5 units. Mr. Dickinson explained if the Council would like to deny the resolution, the t to complete the findings of fact and bring them forward at the next meeting. Motion by Jacobson, Seconded by Trude, to deny ResolutionNo.R054 -11, A a Conditional Use Permit for Outdoor Storage with Variances for ABC Mini Storage d at 13624 Hanson Boulevard NW and to direct staff to complete the findings of fact to bmitted for approval at the next City Council meeting. Mr. Baumgartner explained the Legislature suggeste a "practical difficulty" wording without a specified definition, providing significant flexi ' ' at the local level, future case law will likely determine the constraints. Councilmember Bukkila said the jpdge in business will alter the character ofthe property, which was the primary reason for her eny. Councilmember Trude said she is concerned that Kwik Trip was required to put in a to landscaping, and this facility will not have any added landscaping. © Councilmember e read a prepared list of reasons for denying the CUP and three variances to guide staffs Rofaration of a resolution for the next meeting. 3 ayes, 2 nays (Knight and Gamache). Mayor Gamache indicated that he thoughtthe CONSIDER CONDITIONAL USEPERMIT /USED VEHICLESSALES 13138162ND LANE NW Mr. Carlberg reviewed the staff report with the Council an d resented the request for used vehicles sales in the General Business Zoning District at 3138 162° Lane NW. It was noted the Planning Commission recommended approval of the proposed CUP with the conditions listed in the draft resolution. Councilmember Trude clarified the owner is not planning to have a lot of cars for sale on the property. She questioned whether the owner would be satisfied with a limit of 5 cars at a time. She also inquired what the hours of operation would be. She advised the permit hours could be listed as "not to exceed" a certain number of hours similar to the Suds dealership and the owner would advise the City what his preferred hours would be. Mr. Jason Hemp, the applicant, replied the restriction of 5 cars is satisfactory. He noted he did not wish to restrict indoor business, but he would restrict hours for outdoor business. © Councilmember Trude requested the owner develop a landscape plan that the Planning Department could approve. The plan would need to be carried out and finished in a reasonable amount of time. Mr. Hemp agreed to develop a landscape plan. © Regular Andover City Council Meeting Minutes —July 19, 2011 Page 6 Mayor Gamache questioned what the dirt road is being used for. Mr. Hemp indicated it has been used for access. He clarified he is renting only one building in this facility, which is the building closest to the city street. Mr. Carlberg pointed out there was not a discussion about the second access point at the Planning and Zoning meeting, and based on this discussion a specific condition could be added to the approval addressing the access. Motion by Jacobson, Seconded by Knight, to approve Resolution No.11055 -11 Arroving Conditional Use Permit for Used Vehicle Sales on Property Located at 3138 162° Lane NW, maximum of five vehicles for sale at one time, hours of operation for outside sales Monday through Friday 6:00 a.m. — 9:00 p.m. and striking the Iandscaping requirement. Motion carried unanimously. CONSIDER USED VEWCLESWES LICENSE /XCEL PROPER7WS /3139162ND LANE NW Mr. Carlberg reviewed the staff report, noting the ordinance for vehicles sales requires approval © of a business license. Motion by Jacobson, Seconded by Knight, to Approve the Used Vehicle Sales Business License for Xcel Properties, 3138 162°d Lane NW, the license to require proof of State licensing and meeting all requirements of the State. Motion carried unanimously. CONSIDER VARLANCETOACCESSORYSTRUCT CODE 12-6-3 118046 ROUND LASE BOULEVARD Mr. Carlberg reviewed the staff report and presented the variance st to construct an accessory structure that would exceed the height of the house. City Co 6 -3 does not permit accessory structures to exceed the height of the house. It was noted laQng Commission recommended approval with the conditions, on a split vote, with ling Commissioners expressing concern relating to the location of the garage in front of ouse and the potential to modify the roof of the accessory structure to meet the ordinance r ents. CouncilmZthat;other son confhrti a proposed garage is in front of the structure. Mr. Carlberg stated it isowed in zoning district. The proposed garage is 2 feet, 8 inches higher than what all and would require a variance. Councilmsuggested adding verbiage to the variance resolution such as: "heavy forestation locking the view from the street and neighboring homes," and add a clause © stating, in ther homeowners will not have a direct view ofthis struc ture, to support the Jacobson stated while he is sympathetic, the Council must abide by the law. This is a.�� -ire CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO. R042 -12 A RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR PARKING EXPANSION FOR USED VEHICLE SALES ON PROPERTY LOCATED AT 3138 162ND LANE NW LEGALLY DESCRIBED AS THE EAST 150 FEET OF THE WEST 400 FEET OF THE SOUTH 433 FEET OF THE NORTH 2184.99 FEET OF THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 16 TOWNSHIP 32 RANGE 24, ANOKA COUNTY MINNESOTA, EXCEPT ROAD, SUBJECT TO EASEMENTS OF RECORD. WHEREAS, the applicant has received approval of a conditional use permit to allow used vehicle sales on the subject property; and WHEREAS, Resolution R055 -11 limited the number of used vehicle sales licenses to one license and limited the number of vehicles that could be displayed on the subject property to five vehicles; and WHEREAS, the applicant has requested an amendment to the approved conditional use permit for parking expansion to allow display of more vehicles for sale and the ability to seek additional vehicle sales licenses for the subject property, and WHEREAS, the Planning Conunission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning Commission recommends to the City Council approval of the conditional use permit request, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recornraendation of the Planning Conunission and approves used vehicle sales on the subject property subject to the following: I. The applicant shall obtain approval of all additional vehicle sales Iicenses from the City Council as required by City Code 3 -8, 2. All vehicle sales dealers licensed to operate on the subject property shall comply with all state requirements for motor vehicle dealers. 3. The hours of operation shall be limited to Monday through Saturday between the hours of 6:00 am and 9:00 pm. 4. The site plan and improvements to the subject property shall conform to the drawing stamped received by the City of Andover April 6, 2012 with the following exceptions; a. One additional stall shall be striped at the southwest corner of the front parking area, b. The southerly twenty feet of the clashed parking area shown adjacent to the proposed new drive lane shall be eliminated. C. The new drive lane shall conform to the required ten foot setback from the east property line. d. The plan shall conform to the city's Storm Water Management Plan. e. The areas where vehicles maybe displayed does not require standard size (10'x18') Parking stalls as required by the City Code, 5. Any trees removed to allow future parking stalls shall be replaced. 6. The areas of bare ground on the subject property shall be re- vegetated within 120 days of the completion of the parking lot and maintained with vegetative ground cover. This resolution supersedes Resolution No. R055 -11 adopted by the City Council on July 19, 2011. 8. Trash containers shall be screened, stored within an enclosure or stored inside a building as required by the City Code. Adopted by the City Council of the City of Andover on this 17th day of April, 2012. CITY OF ANDOVER ATTEST: Michael R. Garnache, Mayor 1 w 1 Ivliblielle Hartrrer, Deputy City Clerk © Regular Andover City Council Meeting Minutes —April 17, 2012 Page 6 Community Development Director Carlberg stated these concerns are addressed with 10 and 11. Counciimember Trude stated Koch Industries was misspelled in Condition Councilmember Howard asked who would be taking the berm down the fill was moved. Mr. Kuiken stated the berm that is currently in place would emoved by North Pine Aggregate when the Hanson Boulevard project is complete. The ti ps will be removed and as they are being hauled off the property the fill will be hauled o the property. Councilmember Trude clarified the applicatioy�as for the storage of clean fill and sand only. Councilmember Trude stated in the 1 ereas" clause the word "he" should be replaced with "the". She complimented staff on ng at the issues and explaining things clearly for the Council. Motiott by Councilmemb 'p0thight, Seconded by Councilmember Howard, to approve the resolution © approving the Condi ' Use Permit for a request to stockpile fill at 16563 Hanson Boulevard NW with the eleven nditions provided and the spelling correction to Koch Industries in condition 11 and the word "he" to "the" in the last "Whereas" clause. The motion carried un ' s y. (See Resolution R041 -12) CONSIDER CONDITIONAL USE PERMIT — USED VEHICLE SALES/PARKEW LOT EXPANSION— 3138162"D LANE NW Community Development Director Carlberg stated the applicant had received approval of a conditional use permit for one (1) used vehicle sales dealer license on the property located at 3138 162nd Lane NW. The applicant is seeking to amend the permit to expand the parking area and ultimately allow additional used vehicle sales dealers. The proposed parking addition would provide additional parking to satisfy the five (5) stall minimum that the state requires for up to five (5) total vehicle sales dealers. Council approval is required for each dealer license. The site does not currently satisfy a number of state requirements for each potential vehicle sale business. The Planning Commission unanimously recommended approval of the proposed conditional use permit subject to the six (6) conditions listed in the resolution. He pointed out for the site plan review, condition 4 requires one additional parking stall be striped to meet the 35 parking space requirements for five (5) used vehicle licenses. The parking area adjacent to the proposed drive would be eliminated. He also stated the current drive access is closer than the 10 -foot requirement and this is being moved to the west in order to comply with the 10 -foot requirement. O He stated staff would recommend adding condition 7: this resolution and conditions take the conditions forward and supersedes the resolution that was approved in July 2011. Councihnember Trude stated the Planning Commission had done a good job with the request. © Regular Andover City Council Meeting Minutes —April 17, 2012 Page 7 She stated the City had not required the 10 -foot by 18 -foot parking stalls to be striped for the other car dealership in Andover. She suggested the City allow flexibility on the area designated as a display area. Community Development Director Carlberg stated this request would require approval of a variance utilizing the Interim Performance Standards because this would not meet the intent of the code. This could be included in the resolution. Councilmember Trude stated the employee and customer parking standards would need to be met but the area that would be used to display cars should not have to have full parking stalls. Mr. Jason Hemp, Xcel Properties LLC, Ham Lake, stated there would be ten (10) stalls in the back that would be used for employees. Councilmember Howard stated if the stalls are striped and the dealerships are no longer in business, the facility would have parking stalls that did not meet the City's code. Councilmember Tmde pointed out other car dealerships did not have cars displayed in striped © parking lots. Mayor Gamache stated this is the only area the City has car dealerships. Councilmember Trude suggested adding a definition for car display areas to the City's ordinances and this would allow the City to not require striping in these areas. Mayor Gamache stated the stripes could be added but the dealerships could park the cars where they needed to. Community Development Director Carlberg clarified for the City's needs it would just need to identify the space is there. He will need to verify this through state licensing requirements as well. Councilmember Bukkila stated how the vehicles are parked in the show area is not something the City will monitor. Mr. Hemp stated a potential problem with not having the lot striped would be the State requires this amount for all parking spaces, this is what is being set by the striping. Community Development Director Carlberg stated as part of this approval the Council could O clarify ten (10) spaces for customer and employee parking would have to be striped and identified at the 10 -foot by 18 -foot requirement. This will allow the vehicle display area to not be striped. Q Regular Andover City Council Meeting Minutes —April 17, 2012 Page 8 Councilmember Trade suggested a deadline be added to condition 6. She asked the applicant if 120 days from completion of the parking lot would be acceptable. Mr. Hemp stated this would be acceptable. Councilmember Trade stated the third "Whereas" clause should be changed to: "Whereas the applicant has requested an amendment to the approved conditional use permit for the parking expansion to allow in certain instances the display of more vehicles for sale and the ability to seek additional vehicle sales licenses to be issued for the subject property". Councilmember Trade suggested adding condition 8: Any exterior dumpsters and trash storage shall be enclosed according to city code. Motion by Councilmember Knight, Seconded by Councilmember Trade, to approve the resolution approving the Conditional Use Permit for parking expansion for used vehicle sales on the property located at 3138162 "d Lane NW with the eight (8) conditions and the amendment allowing ten (10) spaces for customer and employee parking to be striped according to code and the remaining lot to remain unstriped, and the amendment to the third "Whereas" clause: Whereas the applicant has © requested an amendment to the approved conditional use permit for the parking expansion to allow in certain instances the display of more vehicles for sale and the ability to seek additional vehicle sales licenses to be issued for the subject property. The motion carried unanimously. (See Resolution R042 -12) ADMINISTRATOR'S REPORT City Administrator Dickinson updated the City Council and the residents g administration and city department activities, legislative activities, de Yj Ipment and CIP projects, and upcoming meetings and community events. Updat2ofere provided on the Trident Development, the Wal -Mart proposal, the Parkside at Ando tation and platting activities. He also stated the Hawkridge Park Grand Opg ch is s on April 21 a, the next City Council workshop is April 24's, and the next EeninDA and City Kuncil meetings are May 1". He clarified there would be document shredding available at ,jtApril 28d' Recycling Day event. He sated the City Wide Garage Sale is scheduled for May to May 19'". The audit has been completed and a presentation will be made to the Counci May. He stated he would be chairing the meeting for the Connect Anoka County Gov e" Group and they will be addressing fiber usage. He also met with the Director of EM;theirrew e for Allina to discuss ambulance service in Andover. Allina will have an open hous base in Mounds View on April 20. Councilmember Tru ed about the grants the City had received, identified in the Consent Agenda. City AlwKstrator Dickinson stated the City had received a grant from Great River Greening for MWKMeadows. These funds will be used for slope stabilization, buckthorn treatment, and CHAPTER VEHICLE SALES BUSINESS 3 -8 -1: Purpose and Intent 3 -8 -2: Definitions 3 -8 -3: License Required 3 -8 -4: Application for License 3 -8 -5: Review of Application; Issuance or Denial 3 -8 -6: License Fees and Term; Renewals 3 -8 -7: Conditions of License 3 -8 -8: Standards 3 -8 -9: Violation Provisions 3 -8 -10: Revocation of License 3 -8 -1: PURPOSE AND INTENT: It is the purpose of this chapter to regulate vehicle sales to establish reasonable and uniform regulations to prevent adverse impacts on the health, safety, morals and general welfare of the citizens of the city. 3 -8 -2: DEFINITIONS: A. Gross Vehicle Weight Rating: The total weight of a fully equipped vehicle and payload including the amount of weight that can be carried and towed. B. Vehicle Sales: the sale of cars and trucks as limited by the City Code, excluding recreational vehicles. 3 -8 -3: LICENSE REQUIRED: No person shall engage in the business of selling, trading or advertising the sale of new or used vehicles within the city without first obtaining a license as provided in this Chapter. For the purposes of this chapter, anyone who, as a part of their livelihood, engages in the regular sale, trade or exchange of vehicles shall be deemed to be doing business as a new or used vehicle dealer. 3 -8-4: APPLICATION FOR LICENSE: A. Information Required: Any person, partnership or corporation desiring to secure a license shall make application to the City Clerk including the following: 1. Completed city application form 2. Fee as established by City Code. 3. Completed Minnesota Vehicle Dealer License Commercial Location Checklist 3 -8 -5: REVIEW OF APPLICATION; ISSUANCE OR DENIAL: The City Clerk shall submit the application to the City Council for its consideration. The Council, by motion, may grant or refuse to grant the license after consideration of the application. 3 -8 -6: LICENSE FEES AND TERM; RENEWALS: The fee for every such license shall be established by resolution of the City Council. Every such license shall expire on December 31 next after it is issued. 3 -8 -7: CONDITIONS OF LICENSE: A. Transferability: The license shall not be transferable from one person to another, and a new license must be applied for each time a place of business is changed. B. Posting: Every such license shall be kept conspicuously posted in the place for which the license is issued and shall be exhibited to any person upon request. C. Inventory: Vehicles allowed to be sold or stored on site shall be limited to a vehicles that are eligible to be issued a title up to a gross vehicle weight rating of 12,500 pounds. D. Restrictions and Conditions: The Council may impose any conditions or restrictions it deems necessary or advisable in the public interest, including but not limited to the hours of operation, building materials, fencing, landscaping, screening, lighting and signage. E. Review: The Council may review the license at any time for the purpose of adding additional conditions to mitigate adverse impacts on the health, safety, morals and general welfare of the citizens of the city. 3 -8 -8: STANDARDS: The following standards are established for all businesses engaged in the selling, trading or advertising the sale of new or used vehicles within the city: A. Parking areas shall conform to the requirements of City Code 12 -13 -9. The Site Plan shall clearly identify parking for customers and parking for display of vehicles for sale. Parking shall be prohibited in drive lanes, on landscaped areas and any place other than approved on the site plan. B. All businesses engaged in the sales, trade or advertising the sale of new or used vehicles within the City limits shall conduct these activities only on properties for which they have been granted a license under this chapter. This provision shall not apply to promotional events and activities conducted outside the city limits. C. Vehicles that are visibly damaged shall not be visible from public streets and shall not be stored outdoors for more than 48 hours. D. Outdoor storage of vehicle parts or other materials, including but not limited to tires, scrap metal, glass, pallets and refuse shall be prohibited. E. Sales of used vehicle parts shall be prohibited. F. The dismantling or reduction of vehicles shall be prohibited. G. Signage shall conform to City Code 12 -13 -8 and shall be further restricted as follows: 1. All signs posted on vehicles shall be inside the vehicle. 2. No sign posted on vehicles shall contain text font or other information that is larger than three inches in height. H. The estimated value of improvements to the licensed property shall exceed the estimated land value of the licensed property as estimated by Anoka County. 3 -8 -9: VIOLATION PROVISIONS: Any person who shall violate any portion of this chapter shall be guilty of a misdemeanor. 3 -8 -10: REVOCATION OF LICENSE: Every such license may be revoked by the Council after the license has been given reasonable notice and an opportunity to be heard for the violation of any provision of this chapter or for the violation of any conditions or restrictions in the motion granting the license or any motion thereafter passed by the Council. (Amended 4 -4 -06, Ord. 324) ?Ke Poo P - to'.< 10, 7>vaIt ;, MathBits.com Oy. %o 1;000 4L IOXIO 1, D416C RAM, ON Him Gl m am ONE MathBits.com Oy. %o 1;000 4L IOXIO 1, D416C - - -i-4 10, Vj. NEW PARKING AREA STRIPING Blturnin , ton. 1p — — — — — — — — — — -- - - - - --- - - nx ORM i� Fm 10, z:* -------------------- I (g-) NEW PARKING AREA STRIPING Blturnin , ton. 1p — — — — — — — — — — -- - - - - --- - - nx ORM i� Fm 10, z:* r =' P" � `"� �, W. W41WRR. o U1no.� � }- rvtic., concGr h 1 L. w�j r u n c L k-U n Q n XcG rn eJ a 3135 1(o2 "=� Lc. rNc Nw in _AnIIdaw- r�_1rR�.1 Q.7C1l1_ W f• A-p 1 nfMf m 5 60r1G r -f-A k T L =P P(4" f r r do As ilo (bmr"rGGcti Dr)c for f. li G te- nm PC i 'k , 6 6 WA �( " 2,0(. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755.5100 FAX (763) 755.8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule October EDA meeting DATE: September 16, 2014 The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the October 21, 2014 City Council meeting. Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. EDA Activity Updates 3. Andover Station North Updates 4. Redevelopment Discussion/Updates 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the October 21, 2014 City Council meeting. submitted, NDOVE. 1@80 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755.5100 FAX (763) 755 -8923 . WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report September 16, 2014 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. ted, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for September 16, 2014 City Council Workshop DATE: September 16, 2014 The City Council is requested to receive the following supplemental information. Discussion Items\ Item #9 Anoka County Sheriff's Office Monthly Report (Supplemental) —Sheriff' submitted, CITY OF ANDOVER q 0 AUGUST 2014 • Total Radio Calls for the month and YTD are the sum from City of Andover and Community Service Officer pages. " Calls for Service not available at this time. " *• Indicates at least 1 Underage Drink and Driving Arrest DUI OFFENSES: DAY OF I Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: Radio Calls * N /A ** 874 5,313 6,469 Incident Reports 811 936 6,261 6,691 Burglaries 3 7 28 37 Thefts 45 61 419 295 Crim Sex Conduct 0 3 8 7 Assault 2 2 23 30 Damage to Property 19 15 81 91 Harass Comm 6 2 50 44 Felony Arrests 11 3 73 43 Gross Misd Arrests 2 0 14 17 Misd Arrests 37 44 299 213 DUI Arrests 1 * ** 5 33 * ** 32 Domestic Arrests 1 2 L 26 37 Warrant Arrests 7 11 1 79 69 Traffic Arrests 263 264 1,794 1,718 • Total Radio Calls for the month and YTD are the sum from City of Andover and Community Service Officer pages. " Calls for Service not available at this time. " *• Indicates at least 1 Underage Drink and Driving Arrest DUI OFFENSES: DAY OF I Sunday Monday Tuesday Wednesday Thursday Friday Saturday WEEK: ITIME: I 21:23 * * * CITY OF ANDOVER - COMMUNITY SERVICE OFFICERS AUGUST 2014 NOTE: The higher numbers of Extra Patrol are due to an additional shift assigned to Andover Parks. Radio Calls 158 164 1,081 647 Incident Reports 124 121 853 611 Accident Assist 12 3 48 40 Vehicle Lock Out 22 20 157 122 Extra Patrol 402 425 2,094 1,480 House Check 0 0 1 1 Business Check 9 7 128 6 Animal Complaints 45 44 243 193 Traffic Assist 16 19 113 46 Aids: Agency 56 52 312 192 .Aids: Public 29 33 322 301 Paper Service 0 0 5 0 Inspections 2 0 2 0 Ordinance Violations 14 7 43 41 NOTE: The higher numbers of Extra Patrol are due to an additional shift assigned to Andover Parks. lln = PrYO,54 1571h A. W Ii11Yln NW AM Y YMCA = PrYO,54 1571h A. W ti '711 ---------- r -416 I! A*1 I Arm SPEED LIMIT 5.0 i� .f t. t. g t