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CC - August 6, 2014
[DOVE TD . 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Wednesday, August 6, 2014 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (6/3/14 Closed; 7/15/14 Workshop; 7/15/14 Regular) Consent Items 2. Approve Payment of Claims — Administration /Finance 3. Declare Cost /Order Assessment Roll/13- 2/2013 Street Reconstruction — Engineering 4. Approve Change Order #1/14- 3/2014 Crack Sealing— Engineering 5. Approve No Parking Resolution/13 -31 /Country Oaks North - Engineering 6. Amend Fee Ordinace - Finance 7. Approve No Parking Resolution/Wren Street - Engineering 8. Approve Used Vehicle Sales Business License /Carbucks Inc. /3138 -162 "d Lane NW /Administration 9. Approve Contractor Licensing Ordinance Amendment/Title 3, Chapter 3, Construction Activities - Building Discussion Items 10. Public Hearing - Vacation of Easement - 15031 Thrush Street NW - Richard Walczynski - Planning 11. Consider Amended Conditional Use Permit to Revise PUD for Andover Clocktower Commons — Planning 12. Discuss Bunker Lake Blvd. NW Overpass - Engineering Staff Items 13. Administrator's Report —Administration Mayor /Council Input Closed Session: Property Negotiations /PID #11- 32 -24 -31 -0001 Adjournment C I T Y O F ND OVE. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Cler SUBJECT: Approval of Minutes DATE: August 6, 2014 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: June 3, 2014 Closed July 15, 2014 Regular July 15, 2014 Workshop DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING —JULY 15, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover City Gamache, July 15, 2014, 7:05 p.m., at the Andover Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Councilmember absent: None Also present: City Administrator, Jim Dickinsoi Community Development Directa Director of Public Works /City En, City Attorneyn._Scott Baumgartner Others PLEDGE OFALLEGIANCE RESIDENT FORUM ras called to order by Mayor Mike 1685 Crosstown Boulevard NW, Tony Howard Dave Carlb leer, David Mr. John Zillhardt, 3753 145 Avenue NW, stated he was at the meeting to talk to the Council about the shootmg off of illegal fireworks around Round Lake and how it pertains to wildlife. He noted the day after the 4`h of July he did not hear any wildlife around his house because the fireworks scared them off. He noted this was pretty startling for him to experience. He stated he has talked to the Sheriff's Office and indicated the enforcement needs to be a little harsher this year which worked because fireworks were taken awaybut the neighborhood was loud and disturbing to the older people in the neighborhood. Mayor Gamache thanked Mr Zillhardt for coming forward and indicated there are fines and possible jail time depending on the type of illegal fireworks confiscated. Councilmember Bukkila noted the penalty is determined by the weight of the fireworks. Mayor Gamache stated people need to be aware of others around them and be more sensitive. Councilmember Trude stated out of respect to Veterans, people need to be aware of the issue that fireworks can cause to them. Council thought the newsletter would be a good way to get information out about fireworks. AGENDA APPROVAL Staff had changes to Item 18 (Anoka County Sheriff s Department Monthly Report) and to table Item 23 (Consider Amended Conditional Use Permit to Revise PUD for Andover Clocktower Commons) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — July 15, 2014 Page 2 until the August 6, 2014 Council meeting. Motion by Bukkila, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES June 3, 2014, Regular Meeting: Correct as amended. Councilmember Trade requested a correction on page 14, there were two motions. On line 12 and line 30, these should be recorded as 4 ayes and 1 absent, rather than what is shown. Motion by Trade, Seconded by Howard, to approve the minutes as indicated above. Motion carried unanimously. June 3, 2014, Closed Session Meeting: Tabled. Councilmember Trade asked if this could be tabled to the next meeting. Motion by Trade, Seconded by Knight, to table the minutes until the next meeting. Motion carried unanimously. June 17, 2014, Regular Meeting: Correct as written. Motion by Trade, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. June 24, 2014, Workshop Meeting: Correct as written. Motion by Knight, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Debt Service Payments Item 4 Approve Resolution Authorizing Joinder of the Wellhead Protection Implementation JPA Agreement between Anoka County & Various Cities (See Resolution R043 -14) Item 5 Approve Northern Natural Gas Encroachment Agreement/Prairie Knoll Park Item 6 Approve Crooked Lake Hockey Rink Layout Item 7 Approve Resolution/Advanced Municipal State Aid Funding (See Resolution R044 -14) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — July 15, 2014 Page 3 Item 8 Award Quote /14 -7 & 14- 12/2014 Trail & Parking Lot Maintenance Item 9 Adopt Resolution Appointing Election Judges for the Primary Election (See Resolution R045 -14) Item 10 Approve Off -Sale Liquor and Tobacco Licenses/Northgate Liquors Item 11 Approve Security System Additions/Upgrades at Andover Community Center Item 12 Approve Amended and Restated Joint and Cooperative Agreement for the Establishment of the Lower Rum River Watershed Management Organization to Plan, Control and Provide for the Development of the Lower Rum River Watershed Item 13 Approve Registered Land Survey —17605 and 17477 Hanson Blvd NW — Max Fenna Jr. (See Resolution R046 -14) Item 14 Approve Registered Land Survey — 3200 South Coon Creek Drive — City of Andover (See Resolution R047 -14) Item 15 Approve Final Plat — Country Oaks North — SW Land, LLC (See Resolution R048 -14) Item 16 Approve On -Sale Liquor License /Andover Lanes /Corporate Name Change Item 17 Approve 2014 Animal Control Contract/Dover Kennel Motion by Knight, Seconded by Trude, approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTYSHERIFF 'SDEPARTMENTMONTHLYREPORT Commander Kevin Halweg from the Anoka county Sheriff's Department presented the May monthly Sheriff's Report. PUBLIC HEARING /PRIVATE KENNEL LICENSE /3451 -174TH LANE NW Mr. Dickinson explained a public hearing has been scheduled to consider approval of a private kennel license requested by Geoffrey and Karen Godfrey, 3451 —174th Lane NW. Mr. Dickinson reviewed the staff report with the Council. Motion by Knight, Seconded by Howard, to open the public hearing at 7:34 p.m. Motion carried unanimously. Karen & Geoffrey Godfrey, 3451 —174"' Lane NW, made a presentation to the City Council. Mr. Godfrey stated they have eight dogs, three are licensed at this time and if the kennel license is approved they will license the other five dogs. He noted the dogs are not being bred but they are show dogs. Ms. Godfrey stated the dogs live in the house and are not kenneled outside. The property is five 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —July 15, 2014 Page 4 acres with dense trees and the entire property is fenced. Mr. Godfrey stated in addition to the fencing around the perimeter, they have fencing along the driveway. He noted the dogs do not go outside much in the summer because of the heat, they prefer the cold. Councilmember Trade asked how well the dogs get along. Mr. Godfrey stated they get along great and need to be socialized because they are show dogs. Councilmember Knight asked if the owners would be amenable to using a bark collar. Mr. Godfrey stated they have not and would not do this because the collar would ruin the coats of the dogs and make them un- showable. Ms. Godfrey addressed the two barking complaints that the City received regarding their dogs. Mayor Gamache asked if the dogs are always under the Godfrey's control. Ms. Godfrey agreed. Mr. Godfrey stated they are on a large piece of property surrounded by smaller pieces of property so if other dogs are barking, people may think it is their dog but usually it is not. Councilmember Knight asked if the dogs can be let out at a different time so the barking is not an issue. Mr. Godfrey stated the latest the dogs are let out is 10:00 p.m. and if they let them out earlier than that they would have to let them out earlier in the morning. He noted that four of their dogs are elderly. Councilmember Bukkila asked the ages of the dogs. Ms. Godfrey stated they are 12, 11, 9, two are 6, 5 years and one is 10 months. Councilmember Bukkila asked what the life expectancy is of this breed. Mr. Godfrey stated it is 12. Councilmember Bukkila asked if the Godfrey's breed the dogs. Ms. Godfrey stated they do occasionally, but only for their next great show dog. Councilmember Trade wondered how many dogs are in their neighborhood. Ms. Godfrey was not sure but knew the people behind them had a dog and the person who complained on Quay Street has two dogs and another person farther back from them have chickens and a horse. Councilmember Howard asked if they planned on breeding their dogs again. Ms. Godfrey stated they probably would. Councilmember Howard asked how many dogs would be allowed with the kennel license. Mr. Dickinson stated the limit would be set based on the license, the request is for eight. Councilmember Bukkila asked how long they have lived in the City. Ms. Godfrey stated they moved to the City in 1999. Councilmember Bukkila asked how long they had the dogs. Ms. Godfrey stated they started with two when they moved in and gradually increased as those became retired show dogs. Mayor Gamache wondered how many dogs the Godfrey's had when the complaint from 2002 was 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — July 15, 2014 Page 5 submitted. Mr. Godfrey did not remember. Councilmember Trade thought this was irrelevant because it was not verified. Mayor Gamache asked if anyone was present to speak at the public hearing, no one came forward. Motion by Knight, Seconded by Howard, to close the public hearing at 7:49 p.m. Motion carried unanimously. Councilmember Bukkila asked what the City Code is. Mr. Dickinson reviewed the City Code with the Council. He noted they have a different capacity for a commercial versus a private kennel. Councilmember Bukkila wondered if the Godfrey's would be open to a trial basis license to see how things went which means they would have to be on their best behavior at all times and the barking would need to be controlled. If a dog were to pass away she would not want it to be replaced until the City has established a relationship with the kennel and there were no problems. Mr. Dickinson stated the license renewal would be done in December of each year and at that point the license would be reviewed for complaints, if there are multiple complaints the City would contact the owner and explain to them the process for the license evaluation and the owners would then have to come before the Council for a decision on possible revocation or renewal of the license. Mr. Dickinson suggested the Council approve the kennel license through December. Mayor Gamache stated he did not have a problem approving this. Councilmember Knight asked if the Godfrey's could let the dogs out earlier at night. Ms. Godfrey stated they would try to do that but then the dogs would need to be let out earlier in the morning. Motion by Howard, Seconded by Bukkila, to approve the private kennel license as presented for Geoffrey and Karen Godfrey, 3451 - 174`x' Lane NW, for the period July 16, 2014 through December 31, 2014. Motion carried unanimously. CONSIDER REZONING OF 52 ACRES FROMR -1 TOR -4 FOR THEPROPOSED WINSLOW WOODS DEVELOPMENT — TONY EMMERICH CONSTR UCTION Mr. Carlberg stated the City Council is requested to review the proposed request to rezone the parcels located directly south of Sophie's South and east of Winslow Hill's residential developments from R -1 Single Family Rural to R -4 Single Family Urban as requested by Tony Emmerich Construction. Mr. Carlberg reviewed the staff report with the Council. Motion by Trade, Seconded by Knight, to approve the rezoning request based on the fact that the property is located within the MUSA, water and sewer are available to the property, and the request is in harmony with the Andover comprehensive Plan. Motion carried unanimously. (See 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — July 15, 2014 Page 6 Ordinance 439) CONSIDER PRELIMINARY PLAT — WINSLOW WOODS — TONY EMMERICH CONSTRUCTION Mr. Carlberg stated the City Council is asked to review the preliminary plat for Winslow Woods. The plat contains 4 -urban lots and 1- outlot as proposed by Tony Emmerich Construction. Mr. Carlberg reviewed the staff report with the Council. Mayor Gamache stated he understood the complaints at the Planning and Zoning Commission were that these lots are a little small but are within the zoning of the R -4 area and they do not have any rules regarding the home value. Mr. Carlberg stated they regulate the size of the lot and regulate a minimum house size which is 960 square foot house foundation and a 440 garage foundation, building something higher than that is up to the developer. Mayor Gamache thought they will see homes comparable to what is surrounding the area. Councilmember Trude thought the biggest factor is the land cost. Councilmember Trude asked the developer of the land if there was a builder set up for the lots or would the lots be sold off with the owner hiring their own builder. Mr. Larry Olson, representing Tony Emmerich Construction, stated at this point it is a closed development to three, possibly four builders. They try to limit the number of builders in order to maintain quality control. Councilmember Howard asked if the entire rezoned parcel is controlled by Tony Emmerich Construction and are they looking at connecting 1501' Lane to the north to Xeon Street. Mr. Olson stated they did approach the family and gave a letter to the City that stated the owners do not wish to sell any further property at this time. Councilmember Trude thought an easement would be nice to provide a road through the area. Mayor Gamache asked how they could rezone the area if the property owner does not want to sell. Mr. Carlberg stated the property owner gave permission to rezone the property. Motion by Knight, Seconded by Howard, to approve the preliminary plat subject to the conditions of Resolution R049 -14. Motion carried unanimously. CONSIDER FINAL PLAT — WINSL0W WOODS — TONY EMMERICH CONSTRUCTION Mr. Carlberg stated the City Council is asked to approve the final plat for Winslow Woods. Mr. Carlberg reviewed the staff report with the Council. Motion by Trude, Seconded by Knight, to adopt Resolution R050 -14, approving the final plat 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Regular Andover City Council Meeting Minutes —July 15, 2014 Page 7 with conditions. Motion carried unanimously. SCHEDULE AUGUST EDA MEETING Mr. Dickinson requested the Council schedule an EDA Meeting to discuss topics as detailed in the staff report. Motion by Trade, Seconded by Howard, to schedule an August EDA Meeting on August 6, 2014, at 6:00 p.m. Motion carried unanimously. SCHEDULE AUGUST COUNCIL WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. Motion by Trade, Seconded by Howard, to schedule an August Workshop Meeting on August 26, 2014, at 6:00 p.m. Motion carried unanimously. SCHEDULE SEPTEMBER COUNCIL WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. Motion by Bukkila, Seconded by Howard, to schedule a September Workshop Meeting on September 23, 2014, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, updates on development/CIP projects, and meeting reminders /community events. MAYORICOUNCIL INPUT (Fun Fest) Mayor Gamache stated Fun Fest was a success again. He wanted to thank all of the Public Works employees for all they did and also Cindy DeRuyter for the race and all she did at the Fun Fest. He also wanted to thank the Fire Fighters and Andover Lions Club for helping out. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — July 15, 2014 Page 8 (Fun Fest Parade) Councilmember Trude stated she helped serve as one of the Andover Parade Judges and awarded the best float to the Andover RC Boat Float. The most unique float award went to The Lamplighters 4H Club. The best music was the Sweet Adeline's. She thought next year they should have a youth participation award because there were a lot of kids that participated. (League of Minnesota City Meeting) Councilmember Trade stated she was able to attend the League of Minnesota City meeting. She reviewed what was discussed at the meeting. (Quad City TV Update) Councilmember Trade stated Quad City TV is continuing to change how they do things and are looking at a different way to do Council updates. She stated there would only be occasional City Council involvement, mostly staff updates. (Security System Upgrades at Community Center/YMCA) Councilmember Bukkila stated the camera security system upgrades to the Community Center and YMCA Cooperative purchase has been really important to get done. She thought they needed to look at ways to combat, through prevention, deterrence or apprehension after the fact. They get something they can see the video on, reel it back so the Sheriff's office can have access to it in order to cut down on some of the crimes. (Hockey Rink) Councilmember Howard stated in regard to the Crooked Lake hockey rink, he wondered if staff could talk to the association to try to save the City some money. ADJOURNMENT Motion by Knight, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:30 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JULY 1 S, 2014 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDA APPROVAL ................................................................................... ............................... 1 APPROVAL OF MINUTES ............................................................................ ............................... 2 CONSENTITEMS ........................................................................................ ............................... 2 Approve Payment of Claims .......... ............................... ......................................................... 2 Approve Debt Service Payments ...................................... .................... .................... ............................... 2 Approve Resolution Authorizing Joinder of the Wellhead Protection Implementation JPA Agreement between Anoka County & Various Cities (See Resolution R043 -14) ............. 2 Approve Northern Natural Gas Encroachment Agreement /Prairie Knoll Park .......................... 2 Approve Crooked Lake Hockey Rink Layout .: ....................... ...... ............................... 2 Approve Resolution/Advanced Municipal State Aid Funding (See Resolution R044 -14) ........ 2 Award Quote /14 -7 & 14- 12/2014 Trail & Parking Lot Maintenance...... ........................... 3 Adopt Resolution Appointing Election, Judges for the Primary Election (See Resolution R045- 14) ............................................ .. ............................... ..... ........ ` ........................... ............................... 3 Approve Off -Sale Liquor and Tobacco Licenses/Northgate Liquors .......... ............................... 3 Approve Security System Additions/Upgrades at Andover Community Center ........................ 3 Approve Amended and Restated Joint and Cooperative Agreement for the Establishment of the Lower Rum River Watershed Management Organization to Plan, Control and Provide for the Development of the Lower Rum River Watershed .................. ............................... 3 Approve Registered Land Survey 17605 and 17477 Hanson Blvd NW — Max Fenna Jr (See Resolution_R046-l4)-.z-.;..,.1 ......... ...................................... ............................... 3 Approve Registered Land Survey — 3200 South Coon Creek Drive — City of Andover (See e Resolution R04714)...... .. ....................................... ............................... 3 Approve Final Plat — Country Oaks North — SW Land, LLC (See Resolution R048 -14) .......... 3 Approve On -Sale Liquor License /Andover Lanes /Corporate Name Change ............................. 3 Approve 2014 Animal Control Contract/Dover Kennel .............................. ............................... 3 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT .... ............................... 3 PUBLIC HEARING/PRIVATE KENNEL LICENSE /3451 -174TH LANE NW .......................... 3 CONSIDER REZONING OF 52 ACRES FROM R -1 TO R -4 FOR THE PROPOSED WINSLOW WOODS DEVELOPMENT — TONY EMMERICH CONSTRUCTION (See Ordinance439) ........................................................................................... ............................... 5 CONSIDER PRELIMINARY PLAT — WINSLOW WOODS — TONY EMMERICH CONSTRUCTION (See Resolution R049 -14) ........................................... ............................... 6 CONSIDER FINAL PLAT — WINSLOW WOODS — TONY EMMERICH CONSTRUCTION (See Resolution R050 -14) ........................................................................... ............................... 6 SCHEDULE AUGUST EDA MEETING ....................................................... ............................... 7 SCHEDULE AUGUST COUNCIL WORKSHOP MEETING ....................... ............................... 7 SCHEDULE SEPTEMBER COUNCIL WORKSHOP MEETING ................ ............................... 7 ADMINISTRATOR'S REPORT ..................................................................... ............................... 7 MAYOR/COUNCIL INPUT ........................................................................... ............................... 7 FunFest ........................................................................................................ ............................... 7 Regular Andover City Council Meeting Minutes — July 15, 2014 Page 10 FunFest Parade ............................................................................................ ............................... 8 League of Minnesota City Meeting .............................................................. ............................... 8 QuadCity TV Update .................................................................................. ............................... 8 Security System Upgrades at Community Center / YMCA ........................... ............................... 8 CrookedLake Hockey Rink ......................................................................... ............................... 8 ADJOURNMENT............................................................................................ ............................... 8 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 ANDOVER CITY COUNCIL WORKSHOP MEETING — JULY 15, 2014 MINUTES The Workshop Meeting of the Andover City Council was called Bukkila, July 15, 2014, 6:00 p.m., at the Andover City Hall' .--1 Andover, Minnesota. ..._...._.... Councilmembers present: Mike Knight, Sheri.Bukkila, Julie' Councilmember absent: Mike Gamache Also present: City Administrator,_ Jim Dickinson City Engineer/Public Works Dir-ev Others BUNKER LAKE BOULEVARD STREET /11 -25 Mr. Berkowitz explamF update to the City Cou from Crane Street to Jef Curt Kobilaresik_arid =_IV proposod improvements' Mr. Kobilaresik stated tl start construction on the Councilmember T right -of -way by Crane from the Council and i the to order by Acting Mayor Sheri 585 Crosstown Boulevard NW, and Tony Howard NW TO JEFFERSON representatives will provide an nts to Bunker Lake Boulevard were at the meeting and presented the leral funds in 2011 for this project and would like to reviewed the current plans with the Council. it was possible to add a sidewalk within the project along the )mmodate walkers. Mr. Kobilaresik recorded the suggestion would work with Mr. Berkowitz on this. Councilmember Trude stated that with all of the new vehicles weaving through the neighborhood the County will be hearing from residents at the next public meeting. Mayor Gamache arrived at 6:09 p.m. Councilmember Knight stated one of the things that concerns him is in the future there may be a huge train problem along the tracks. He wondered if anyone was looking at the future of this road relative to increase train traffic. Mr. Kobilaresik stated they have looked at this and the possibility of an overpass but there is not any money available to do an overpass at this time. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —July 15, 2014 Page 2 Mr. Berkowitz reviewed his discussion with the railroad that he had, he indicated that more shorter trains are using the track in extreme cold weather conditions which may increase the number of trains on average per day. Also there has been an increase in railroad traffic in general. Councilmember Trude wondered if they could get a Federal grant for an overpass over the tracks on Bunker Lake Boulevard. Mr. Kobilaresik did not think there was an opportunity for that with this current project. Mayor Gamache asked if the fifteen foot center median is needed. Mr. Kobilaresik stated it is because the railroad track arms will be coming from the middle and outside so the railroad needs those for the arms. Councilmember Trude wondered if there were some changes to the project that could save some money within the project in order to provide funding to create an overpass. Mr. Kobilaresik indicated he would like to plan for an overpass but they do not have any extra money to create one and if anything is removed from the project such as medians that would not create enough money for an overpass. Mr. Kobilaresik stated they are currently going through a study to see if sound walls will be required on the project. The impacted residents would have a chance to vote on if they want a sound wall or not. This would impact the residents' backyards. Mayor Gamache asked if there will be full traffic signals at Sycamore Street. Mr. Kobilaresik stated there will not be any traffic signals, but there will continue to be full access. Mr. Berkowitz indicated the intersection of Prairie Road and Bunker Lake Boulevard will be moved slightly to create more of a ninety degree bend. He asked if the Council would like the trail on the west side moved to where the road is going to be installed, direction should be given to the County at this time. The direction from the Council was to remove the existing trail on the west side and place the new trail next to the road. Councilmember Bukkila asked if they could put flashing yellow lights to indicate when the signal is going to change so they can slow down. Mr. Berkowitz stated the sight lines for the signal will be improved with the new layout and a flashing signal should not be needed. The Council wondered why the trail along Bunker Lake Boulevard after Prairie Road needed to be moved closer to the road, they wondered why it could not be in the same place with the pond closer to the road. Mr. Naji stated where the proposed pond is going to be the lowest part of the area and a pond would not work well closer to the roadway. Councilmember Trude was not happy with having to remove groves of oak trees along Bunker Lake Boulevard between Prairie Road and the city limits, and the city park impacts in order to move the road and trail to create a pond. Mr. Kobilaresik reviewed the rest of the road improvements with the Council going into Ham Lake and east to Hwy 65. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —July 15, 2014 Page 3 Mayor Gamache asked how many trees can be replaced that are along the road. Mr. Kobilaresik stated some of the trees being removed will be for safety reasons. UPDATE ON R USSELL STACK ADDITION (YAKIMA STREET 1166TH LANE DRAINAGE ISSUE) 114 -33 Mr. Berkowitz explained this item is to update the City Council on the drainage issue on Yakima Street and 166th Lane and discuss City project participation. He noted he met with the farmers in the area and they do not want to participate in the drainage issue resolutions. Mr. Berkowitz stated he met with the residents in the area about putting French drains in and the residents would like to try that. The issue might be a purged water table but they are not sure that is the problem. He did not know if this is the problem but the residents want to try a French drain and if that does not work they would like to install a permanent sump pump for drainage in the area. If it is a purged water table they have the option of installing a sand point in to bust through the table. Councilmember Trude thought the farmers may be responsible because they may have changed the land and drainage may be draining off their property. She thought they should check into the easement by necessity. 2014 GENERAL FUND BUDGET PROGRESS REPORT — THROUGH JUNE 2014 Mr. Dickinson stated the reports speak for themselves, he asked if there were any questions, there were none. JUNE 2014 CITY INVESTMENTS REVIEW Mr. Dickinson stated the reports speak for themselves, he asked if there were any questions, there were none. OTHER TOPICS There was none. ADJOURNMENT Motion by Bukkila, Seconded by Trude, to adjourn. Motion carried unanimously. The meeting adjourned at 7:05 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary • J"1 -ems.^ - 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Direc FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: August 6, 2014 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $180,966.00 on disbursement edit lists #1 - 5 from 07/17/14 to 08/01/14 have been issued and released. Claims totaling $1,997,796.63 on disbursement edit list #6 dated 08/06/14 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and proj ects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $2,178,762.63. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, zu' Lee Brezinka Attachments: Edit Lists Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 07/17/2014 - 9:51AM Batch: 00414.07.2014 Invoice No Description Vendor: OlmTaylo Olmira's Tailor Shop - Repair Medical Bag for Fire Department Check Total: Total for Check Run: Total of Number of Checks: AP- Computer Check Proof List by Vendor (07/17/2014 - 9:51 AM) Amount Payment Date Acct Number Check Sequence: 1 8.57 07/17/2014 0101 - 42200 -61020 8.57 8.57 1 Reference ACH Enabled: False Pave 1 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 07/18/2014- 9:52AM Batch: 00416.07.2014 A�NMWR Invoice No Description Amount Payment Date Acct Number Reference Vendor: 3DSpec 3D Specialties Inc. Check Sequence: 1 ACH Enabled: False 445836 Misc. Supplies for Street Signs 939.79 07/18/2014 0101 - 43300 -61030 Check Total: 939.79 Vendor: AlliedBl Allied Blacktop Co. Check Sequence: 2 ACH Enabled: False 19241 CRS-2 Patch Mix 1,207.50 07/18/2014 0101 - 43100 -61125 - Check Total: 1,207.50 Vendor: AnkCol4 Anoka Co Recorder Check Sequence: 3 ACH Enabled: False 520 Recording Fees 46.00 07/18/2014 0101- 41500 -63215 520 Crooked Lake Blvd 46.00 07/18/2014 4110- 49300 -63215 Check Total: 92.00 Vendor: AspenMil Aspcn Mills Check Sequence: 4 ACH Enabled: False 151630 Uniform for B. Smith -Hill 61.80 07/18/2014 0101 - 42200 -61305 - 151631 Uniform for R. Traeger 108.30 07/18/2014 0101 - 42200 -61305 151815 Uniform for J. Kurtenbach 61.80 07/18/2014 0101 - 42200 -61305 - Check Total: 231.90 Vendor: AztecHom Aztec Homeowners Assoc. Check Sequence: 5 ACH Enabled: False Refund City Hall Key Deposit 100.00 07/18/2014 0101 - 00000 -24201 Check Total: 100.00 Vendor: BattPlus Batteries Plus Bulbs Check Sequence: 6 ACH Enabled: False 048- 238878 Batteries 74.99 07/18/2014 0101- 42200 -61020 Check Total: 74.99 Vendor: BrockWhi Brock White Company, LLC Check Sequence: 7 ACH Enabled: False AP- Computer Check Proof List by Vendor (07/18/2014 - 9:52 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 12436763 -00 Mortar 1,729.92 07/18/2014 5300- 48300 -61145 12436763 -01 Spray Mortar 2,495.48 07/18/2014 5300- 48300 -61145 Check Total: 4,225.40 Vendor: StPaulCi City of St. Paul Check Sequence: 8 - ACH Enabled: False IN00002301 Asphalt Mix 2,764.02 07/18/2014 0101 - 43100 -61125 Check Total: 2,764.02 Vendor: CommRefr Commercial Refrigeration Check Sequence: 9 ACH Enabled: False 42143 Nozzlel Spray Kit, Nozzle & Grommet Kit - 148.00 07/18/2014 2130- 00000 -20301 42143 Nozzle] Spray Kit, Nozzle & Grommet Kit 2,295.29 07/18/2014 2130- 44300 -61120 Check Total: 2,147.29 Vendor: CompTool CompassTools, Inc. Check Sequence: 10 ACH Enabled: False 14256 Software Maintenance Contract 100.00 07/18/2014 5100- 48100 -62305 14256 Software Maintenance Contract 100.00 07/18/2014 5200- 48200 -62305 14256 Softwarc Maintenance Contract 99.00 07/18/2014 5300- 48300 -62305 14256 Software Maintenance Contract 100.00 07/18/2014 4140 - 49300 -62305 Check Total: 399.00 Vendor: Coonitapi City of Coon Rapids Check Sequence: I I ACII Enabled: False 10884 Trallic Signal- Crosstown & 133rd 21.17 07/18/2014 0101 - 43400 -62005 10884 'rrallic Signal - Hanson & 133rd 30.74 07/18/2014 0101- 43400 -62005 'Check Total 51.91 Vendor: CorvalCo Corval Constructors, Inc Check Sequence: 12 ACH Enabled: False 808571 Insulate Stake Off Water Heater 780.00 07/18/2014 2130 - 44300 -63105 Check Total: 780.00 Vendor: Dalco Dalco Check Sequence: 13 ACH Enabled: False 2766672 Multi Surface Cleaning, Hand & Body Wash 265.61 07/18/2014 2130- 44000 -61020 Check Total: 265.61 Vendor: DeptLabo Department of Labor & Industry - Check Sequence: 14 ACH Enabled: False ALR00415261 2014 Elevator Annual Permit 100.00 07/18/2014 2130- 44000 -61320 Check Total: 100.00 - AP- Computer Check Proof List by Vendor (07/18/2014 - 9:52 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor: ECM ECM Publishers, Inc. Check Sequence: 15 ACH Enabled: False 119439 Filling Notice - Mayor /Council 30.75 07/18/2014 0101 - 41310 -63030 Check Total: 30.75 Vendor: G &K G &K Services Inc Check Sequence: 16 ACH Enabled: False 1182393425 Uniform Cleaning 72.10 07/18/2014 0101- 45000 -61020 1182393425 Uniform Cleaning 24.04 07/18/2014 5100- 48100 -61005 1182393425 Uniform Cleaning 48.05 07/18/2014 5200- 48200 -61005 1182393425 Uniform Cleaning 24.01 07/18/2014 6100 -48800 -61020 1182393425 Unifonn Cleaning 24.04 07/18/2014 0101- 43300 -61020 1182393425 Unifonn Cleaning 168.24 07/18/2014 0101 - 43100 -61020 1182393426 Floor Mat Rental 68.70 07/18/2014 0101- 41930 -62200 1182393427 Floor Mat Rental 34.56 07/15/2014 0101- 41910 -62200 1182404812 Uniform Cleaning 48.05 07/18/2014 5200- 48200 -61005 1182404812 _ Unifonn Cleaning 24.01 07/18/2014 6100 - 48800 -61020 1182404812 Uniform Cleaning 168.24 07/18/2014 0101 - 43100 -61020 1182404812 Uniform Cleaning 72.10 07/18/2014 0101 - 45000 -61020 1182404812 Uniform Cleaning 24.04 07/18/2014 0101- 43300 -61020 1tS2404812 Uniform Cleaning 24.04 07/18/2014 5100- 48100 -61005 Check Total: 824.22 Vendor: GollingK Kristina Gelling Check Sequence: 17 ACH Enabled: False Volunteers for Fun Fest 477.05 07/18/2014 0101- 46000 -63010 - Check Total: 477.05 Vendor: GovConn GovConnection, Inc. Check Sequence: 18 ACH Enabled: False 51562094 Open Box VM2611G MT 13/3/3 4GB 316.86 07/18/2014 0101 - 41420 -61225 51566627 Black Toner 130.81 07/18/2014 0101 - 41500 -61005 Check Total: 447.67 Vendor: GundHlth Gundersen Health System Check Sequence: 19 ACH Enabled: False 51141 Empower Me Event for Safety Camp 250.00 07/18/2014 0101 - 00000 -24201 - Check Total: 250.00 Vendor: Hakanson Hakanson Anderson Assoc., Check Sequence: 20 ACH Enabled: False 33249 Andover /Crosstown Turn Lane Improvement 596.56 07/18/2014 4140- 49300 -63005 Check Total: 596.56 AP- Computer Check Proof List by Vendor (07/18/2014 - 9:52 AM) - Page 3 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Hawkins2 Hawkins Inc Check Sequence: 21 ACH Enabled: False 3614848 RI Chemical for Water Treatment Plant 986.30 07/18/2014 5100- 48100 -61040 Check Total: 986.30 Vendor: I-IydraPhi Hydraulics Plus & Consulting Check Sequence: 22 ACH Enabled: False 5946 Repair ofa Motor 92.73 07/18/2014 6100- 48800 -61115 Check Total: 9273 Vendor: KaneBrid Bridget Kane Check Sequence: 23 ACH Enabled: False Volunteers for Fun Fest 477.05 07/18/2014 0101 -46000 -63010 Check Total: 477.05 Vendor: LubrTech Lubrication Technologies, Inc. Check Sequence: 24 ACH Enabled: False 2396564 Mobil Grease 234.00 07/18/2014 6100 - 48800 -61115 2396564 Oil 5W40 610.84 07/18/2014 6100 - 48800 -61020 Check Total: 844.84 Vendor: MacQueen MacQueen Equipment Inc. Check Sequence: 25 ACH Enabled: False 2144607 Parts for Unit #99 205.10 07/18/2014 6100- 48800 -61115 2144809 Parts for Unit #99 1,512.04 07/18/2014 6100- 48800 -61115 Check Total: 1,717.14 Vendor: MainMo Main Motors Cliev - Cadillac Check Sequence: 26 ACH Enabled: False 300875 Parts for Unit 071 242.36 07/18/2014 6100 -48800 -61115 Check Total: 242.36 Vendor: MetSales Metro Sales Incorporated Check Sequence: 27 ACH Enabled: False INV23301 Wide Format Copier /Scanner Lease 100.00 07/18/2014 0101 - 41500 -62200 INV23301 Wide Format Copier /Scanner Lease 293.00 07/18/2014 2210 - 41600 -62200 INV23301 Wide Format Copier /Scanner Lease 100.00 07/18/2014 0101 - 42300 -62200 INV23301 Wide Format Copier /Scanner Lease 100.00 07/18/2014 0101 - 41600 -62200 Check Total: 593.00 Vendor: MNConwa. Minnesota Conway Fire & Safety Check Sequence: 28 ACH Enabled: False 98728 Monthly Fire Extinguisher Inspection 38.00 07/18/2014 0101 - 42200 -61020 Check Total: 38.00 AP- Computer Check Proof List by Vendor (07/18/2014 - 9:52 AM) - Page 4 Invoice No Description Amount Payment Date Acct Number Reference Vendor: MTIDist MTI Distributing Inc 12034 2014 Street Recon - Makah St. Check Sequence: 29 ACH Enabled: False 968822 -00 Parts for Unit #11582 61.44 07/18/2014 6100 - 48800 -61115 968822 -01 Pin Spring 1.32 07/18/2014 6100 - 48800 -61020 968842 -00 Bushing - Castor for Unit #11582 8.54 07/18/2014 6100 - 48800 -61115 969495 -00 V -Belts & Washer Thrust 94.92 07/18/2014 6100- 48800 -61115 Check Total: Vendor: NoCounFo North Country Ford 251866 Parts for Unit #08408 Check Total Vendor: NoTechno Northern Technologies, Inc 12034 2014 Street Recon - Makah St. 12036 Station Parkway Reconstruction 12038 Andover /Crosstown Turn Lane Impr 12144 159th Ave Culvert Replacement Check Total- Vendor: OReiAuto O'Reilly Auto Parts 3253- 466204 Parts for Unit #OS -81 3253- 466214 Parts for Unit #08 -81 3253 - 466521 Parts for Unit 0 3253 - 467726 Parts for Unit #66 Check Total: Vendor: OffDepot Office Depot 717839986001 CC Office Depot Supplies 717839986001 CC Office Depot, Supplies 717839986001 CC Office Supplies 719221234001 CH Office Depot Supplies 719221234001 CH Office Depot Supplies 719221234001 CH Office Depot Supplies 719221234001 CH Office Depot Supplies 719221234001 CH Office Depot Supplies 719221234001 CH Office Depot Supplies 719221234001 Office Supplies 719221234001 CH Office Depot Supplies 719221234001 Office Supplies 166,.22 Check Sequence: 30 66.67 07/18/2014 6100- 48800 -61115 66.67 1,291.50 07/18/2014 3,414.50 07/18/2014 926.50 07/18/2014 653.00 07/18/2014 6,285.50 63.49 20.39 15.18 110.64 209.70 56.95 56.96 -7.33 11.55 8.66 14.44 5.77 2.89 5.77 52.52 8.66 4.88 07/18/2014 07/18/2014 07/18/2014 07/18/2014 07/18/2014 07/18/2014 07/18/2014 07/18/2014 07/18/2014 07/18/2014 07/18/2014 07/18/2014 07/18/2014 07/18/2014 07/18/2014 07/18/2014 Check Sequence: 31 4140 - 49300 -63005 4140- 49300 -63005 4140 -49300 -63005 5300- 48300 -63005 Check Sequence: 32 6100- 48800 -61115 6100- 48800 -61115 6100 -48800 -61115 6100 -48800 -61115 Check Sequence: 33 2130 - 44300 -61005 2130 - 44000 -61005 2130- 00000 -20301 0101 - 41500 -61005 0101 -41600 -61005 0101 - 42300 -61005 0101- 41230 -61005 0101- 41300 -61005 0101 - 41400 -61005 0101 - 41400 -61005 0101 - 41200 -61005 0101 - 41310 -61005 ACH Enabled: False ACH Enabled: False ACII Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (07/18/2014 - 9:52 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (07/18/2014 - 9:52 AM) . Page 6 Check Total: 221.72 Vendor: OPUS21 OPUS 21 Check Sequence: 34 ACH Enabled: False 140440 April 2014 Utility Billing 2,876.31 07/18/2014 5200- 48200 -63010 140440 April 2014 Utility Billing 2,768.63 07/18/2014 0101 -43600 -63010 140440 April 2014 Utility Billing 4,044.32 07/18/2014 5300- 48300 -63010 140440 April 2014 Utility Billing 2,523.36 07/18 /2014 5100- 48100 -63010 150537 May 2014 Utility Billing 1,611.78 07/18/2014 5100- 48100 -63010 150537 May 2014 Utility Billing 1,837.23 07/18/2014 5200- 48200 -63010 150537 May 2014 Utility Billing _ 1,768.45 07/18/2014 0101- 43600 -63010 150537 May 2014 Utility Billing 2,583.29 _ 07/18/2014 5300- 48300 -63010 Check Total: 20,013.37 Vendor: PEmmCon: Paul Emmerich Construction Inc Check Sequence: 35 ACH Enabled: False 1762 - Escrow 1762175th Avenue NW 5,997.00 07/18/2014 7200- 00000 -24204 1762 - htsp Fee 1762 175th Avenue NW -50.00 07/18/2014 0101 - 41600 -54180 Check Total: 5,947.00 Vendor: PopUltim Pop Ultimate Check Sequence: 36 ACH Enabled: False Volunteers for Fun Fest - 477.05 07/18/2014 0101 -46000 -63010 Check Total: 477.05 Vendor: RandyEnv Randy's Environmental Services Check Sequence: 37 ACH Enabled: False 1963092 Deliver 9 - 95 Gallon Carts & Liners 148.50 07/18/2014 0101 - 46000 -63010 Check Total: 148.50 Vendor: SCHARB Scharber & Sons Check Sequence: 38 ACH Enabled: False E02541 Heavy Plus Rear Blade 4,398.48 07/18/2014 6100- 48800 -61115 P51695 Parts for Unit #13115 310.62 07/18/2014 6100 -48800 -61115 P52119 Side Plate for Rear Blade 361.20 07/18/2014 0101- 43100 -61020 Check Total: 5,070.30 Vendor: SecretSt Secretary of State Check Sequence: 39 ACH Enabled: False Notary for Jolene Trauba 120.00 07/18/2014 0101- 41230 -61320 Check Total: 120.00 Vendor: MorLeath The Morris Leatherman Company Check Sequence: 40 ACH Enabled: False 061114.2 Telephone Survey 850.00 07/18/2014 5200- 48200 -63005 AP- Computer Check Proof List by Vendor (07/18/2014 - 9:52 AM) . Page 6 Invoice No Description Amount Payment Date Acct Number Reference 0611142 Telephone Survey 850.00 07/18/2014 2110 - 46500 -63005 061114.2 Telephone Survey 5,100.00 07/18/2014 0101- 49100 -63905 061114.2 Telephone Survey 850.00 07/18/2014 5300- 48300 -63005 061114.2 Telephone Survey 850.00 07/18/2014 5100- 48100 -63005 Check Total: 8,500.00 Vendor: Timesave Timesaver Check Sequence: 41 M20644 Planning & Open Space Meeting 359.50 07/18/2014 0101 - 41500 -63005 M20644 City Council Meeting 293.50 - 07/18/2014 0101 - 41100 -63005 Check Total: 653.00 Vendor: USEnergy U.S. Energy Services, Inc. Check Sequence: 42 5852S62 Community Center 6,727.66 07/18/2014 2130- 44000 -62015 5950574 Public Works - 69.89 07/18/2014 0101 - 41930 -62015 Check Total: 6,797.55 Vendor: WhitMich Michael White Check Sequence: 43 Animal Boarding 26.00 07/18/2014 0101 - 42500 -63005 Check Total 26.00 Vendor: Ziegler 'Ziegler, Inc. Check Sequence: 44 E8643914 July 2014 Maintenance Contract 553.72 07/18/2014 5100 -48100 -62300 E8861307 Service Contract for Litt Station 1&4 742.95 07/18/2014 5200- 48200 -62300 E8888407 July 2014 Maintenance Contract 62.03 07/18/2014 5100- 48100 -62300 Check Total: 1,358.70 Total for Check Run: 77,058.36 Total of Number of Checks: 44 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (07/18/2014 - 9:52 AM) Page 7 Accounts Payable Able Hose And Rubber Computer Check Proof List b P y Vendor Check Sequence: 1 OF 9VN: 6D6V R User: BrendaF Misc. Supplies 367.72 Printed: 07/24/2014 - 10:43AM 6100 -48800 -61020 Batch: 00421.07.2014 Check Total: 367.72 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AbleHose Able Hose And Rubber Check Sequence: 1 ACH Enabled: False 1- 859805 Misc. Supplies 367.72 07/25/2014 6100 -48800 -61020 Check Total: 367.72 Vendor: AFLAC AFLAC Check Sequence: 2 ACH Enabled: False 039771 July 2014 Premium 466.88 07/25/2014 0101- 00000 -21209 609392 June 2014 Premium 466.88 07/25/2014 0101- 00000 - 21.209 Check Total: 933.76 Vendor: Aircon Aircon Electric Corporation Check Sequence: 3 ACH Enabled: False 10351- 2014 -1 Wire Warning House Ventilation Controls rJ CF 390.75 07/25/2014 0101 - 45000 -63100 10387- 2014 -1 Hoist Welder on Roof Top W /Boom Truck 250.00 07/25/2014 0101 - 41930 -63105 10400 - 2014 -1 Replace Exit Lights & Battery a FS 112 319.60 07/25/2014 0101- 41920 -63105 10405- 2014 -1 Replace Damaged L13 a ASN Pumpl -louse 100.00 07/25/2014 0101 - 45000 -63100 10409- 2014 -1 Repair Smoke Detectors @ Sunshine Park 172.50 07/25/2014 0101 - 41970 -63105 10410 - 2014 -1 Replace 3 Way Switch @ City Hall 145.00 07/25/2014 0101 - 41910 -63105 Check Total: 1,377.85 Vendor: AlliedBl Allied Blacktop Co. Check Sequence: 4 ACH Enabled: False 19287 CRS -2 Patch Mix 1,121.25 07/25/2014 0101- 43100 -61125 Check Total 1,1.21.25 Vendor: Allinal Allina Health System Check Sequence: 5 ACH Enabled: False II10018361 2014 3rd Qtr Medical Directorship 559.04 07/25/2014 0101 - 42200 -61320 Check Total: 559.04 Vendor: AnkCol4 Anoka Co Recorder Check Sequence: 6 ACH Enabled: False Woodland Creek Golf Course 56.00 07/25/2014 4160- 49300 -63215 Page 1 AP- Computer Check Proof List by Vendor (07/24/2014 - 10:43 AM) _ Invoice No Description Amount Payment Date Acct Number Reference Check Total: 56.00 Vendor: AnkCo21 Anoka County - Vitals Check Sequence: 7 ACH Enabled: False Public Notary Registration 40.00 07/25/2014 0101- 41230 -61320 Check Total: _ 40.00 Vendor: BattPlus Batteries Plus Bulbs Check Sequence: 8 ACH Enabled: False 048 - 238903 Batteries 22.99 07/25/2014 0101- 42200 -61020 Check Total: 22.99 Vendor: Beacon Beacon Athletics Check Sequence: 9 ACH Enabled: False 0438825 -IN Field Chalk, Sparkle N6 375.92 07/25/2014 0101- 45000 -61020 0438825 -IN Field Chalk, Sparkle #6 354.92 07/25/2014 0101- 00000 -24201 Check Total: 730.84 Vendor: BrockWhi Brock White Company, LLC Check Sequence: 10 ACH Enabled: False 12446236 -00 50 LB Pail Masterseal 472.08 07/25/2014 5300- 48300 -61145 Check Total: 472.08 Vendor: CcrnLnnd Central Landscape Supply Check Sequence: 11 - ACH Enabled: False 243412 Roundup Pro Dry Pack 220.20 07/25/2014 0101- 43100 -61020 Check Total: 220.20 Vendor: CJSpray CJ Spray Inc. Check Sequence: 12 ACH Enabled: False 3039792 Service Sprayer 598.40 07/25/2014 0101 - 43100 -63005 Check Total: 598.40 Vendor: Colonial Colonial Life & Accident Check Sequence: 13 ACH Enabled: False 7156706 - 0801351 August 2014 Premium - E7156706 9.60 07/25/2014 7100- 00000 -21218 7156706- 0801351 August 2014 Premium - E7156706 - 219.01 07/25/2014 0101- 00000 -21210 Check Total: 228.61 Vendor: CommAspl Commercial Asphalt Co. Check Sequence: 14 ACH Enabled: False 140715 Dura Drive (42A) 6.0 %/5.0 %, B 344.99 07/25/2014 0101 - 43100 -61125 Check Total: 344.99 AP- Computer Check Proof List by Vendor (07/24/2014 - 10:43 AM) - Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor: CorvalCo - Corval Constructors, Inc Check Sequence: 15 ACH Enabled: False 808609 Replace Exhaust Fan Motor in Repair Shop 947.12 07/25/2014 0101 - 41930 -63105 808617 Install FaucetW /Shut off Valve @ FS 41 388.61 07/25/2014 0101 -41920 -63105 808699 Repair for Urinal @ City Hall 307.76 07/25/2014 0101- 41910 -63105 Check Total: 1,643.49 Vendor: Crabtree Crabtree Companies, Inc. Check Sequence: 16 ACH Enabled: False 125791 Black, White & Color Copies 247.36 07/25/2014 0101 - 41420 -61020 125791 Sharp Copier Lease 122.00 07/25/2014 0101- 41420 -62200 Check Total: 369.36 Vendor: CrowRive Crow River Farm Equipment Check Sequence: 17 ACH Enabled: False 167741 Alum Cut Off Wheel & Folding Rules 322.70 07/25/2014 0101- 41930 -61105 Check Total: 322.70 Vendor: DeltaDen Delta Dental of Minnesota Check Sequence: 18 ACH Enabled: False 5609684 August 2014 Premium 3,706.90 07/25/2014 0101 - 00000 - 21208. 5609684 August 2014 Premium 305.60 07/25/2014 7100 - 00000 -21218 Check Total: 4,012.50 Vendor: Ehlers Ehlers Check Sequence: 19 ACH Enabled: False 65270 2013 TIF Reports 2,306.25 07/25/2014 4501- 49300 -63005 Check Total: 2,306.25 Vendor: ElecSyst Electric Systems of Anoka, Inc Check Sequence: 20 ACH Enabled: False 5729 Repairs on Several Sirens 3,474.06 07/25/2014 0101 - 42400 -63100 Check Total: 3,474.06 ' Vendor: EmerAppa Emergency Apparatus Maint Check Sequence: 21 ACH Enabled: False 74284 Labor to Repair Ladder 11 1,948.56 07/25/2014 6100- 48800 -63135 75123 Labor to Repair Unit #4884 122.00 07/25/2014 6100 -48800 -63135 Check Total: 2,070.56 Vendor: Fastenal Fastenal Company Check Sequence: 22 - ACH Enabled: False MNTC8116767 Misc. Supplies 45.16 07/25/2014 0101 - 45000 -61020 Check Total: 45.16 AP- Computer Check Proof List by Vendor (07/24/2014 - 10:43 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Vendor: G &K G &K Services Inc Check Sequence: 23 ACH Enabled: False 1182416141 Uniform Cleaning - 24.01 07/25/2014 6100- 48800 -61020 1182416141 Uniform Cleaning 48.05 07/25/2014 520048200 -61005 1182416141 Uniform Cleaning 168.24 07/25/2014 0101 - 43100 -61020 1182416141 Uniform Cleaning 24.04 07/25/2014 0101 - 43300 -61020 1182416141 Uniform Cleaning .72.10 07/25/2014 0101 - 45000 -61020 1182416141 Uniform Cleaning - 24.04 07/25/2014 5100 -48100 -61005 1182416142 Floor Mat Rental 68.70 07/25/2014 0101- 41930 -62200 1182416143 Floor Mat Rental 34.56 07/25/2014 0101 - 41910 -62200 Check Total: 463.74 Vendor: Goodin Goodin Company Check Sequence: 24 ACH Enabled: False 01252849 -00 Misc. Supplies 37.44 07/25/2014 0101- 45000 -61020 Check Total: 37.44 Vendor: GovConn GovConnection, Inc. _ Check Sequence: 25 ACH Enabled: False 51579481 Smart Label Printer 81.08 07/25/2014 0101 - 41230 -61005 51583899 Basic Keyboard 77.15 07/25/2014 0101 - 41420 -61225 Check Total: 158.23 Vendor: HagforsT Ted I-lagfors Inc. Check Sequence: 26 ACH Enabled: False 201413 2014 Electricallnspecdons 1,492.35 07/25/2014 0101- 42300 -63005 Check Total: 1,492.35 Vendor: Hakanson Hakanson Anderson Assoc., Check Sequence: 27 ACH Enabled: False 33260 Woodland Creek Golf Course 4,642.86 07/25/2014 4160 - 49300 -63005 Check Total: - 4,642.86 Vendor: Hawkins2 Hawkins Inc Check Sequence: 28 ACH Enabled: False 3617525 Chemicals for Water Treatment Plant 1,196.70 07/25/2014 5100- 48100 -61040 3619S92 Chemicals for Water Treatment Plant 4,302.23 07/2512014 5100- 48100 -61040 Check Total: 5,498.93 Vendor: HDSuppW-. HD Supply Waterworks, LTD. Check Sequence: 29 ACH Enabled: False C557714 Misc. Supplies for Hydrants 1,719.47 07/25/2014 5100- 48100 -61110 Check Total: 1,719.47 Vendor: HoffmanB Hoffman Bros. Sod, Inc. Check Sequence: 30 ACII Enabled: False AP- Computer Check Proof List by Vendor (07/24/2014 - 10:43 AM) Page 4 Invoice No Description Amount Payment Date . Acct Number Reference 002685 Alpha Omega Generic Edge 47.40 07/25/2014 2130 - 44000 -61130 002690 Classic Bluegrass Sod 303.00 07/25/2014 2130- 44000 -61130 002694 Refund for Returned Sod -0.60 07/25/2014 2130- 44000 -61130 Check Total: 349.80 Vendor: HotsyEqu HotsyMinnesota.com Check Sequence: 31 ACH Enabled: False 46239 Transport Bulk UN 1760 Corrosive 870.71 07/25/2014 6100 -48800 -61020 Check Total: 870.71 Vendor: I-IydraPlu Hydraulics Plus & Consulting Check Sequence: 32 ACH Enabled: False 4828 Parts for Unit #1258901 22.73 07/25/2014 6100 -48800 -61115 4828 Labor for Unit #1258901 70.00 07/25/2014 6100 -48800 -63135 Check Total: 92.73 Vendor: KalmesAs Ashley Kalmes Check Sequence: 33 ACH Enabled: False Learn to Skate Instructor 112.50 07/25/2014 2130- 44300 -63005 Check Total: 112.50 Vendor: LOCATO Locators & Supplies, Inc. Check Sequence: 34 ACH Enabled: False 0225523 -IN Pavement Markers- Yellow W /Reflective 337.00 07/25/2014 0101 - 43100 -61020 Check Total: 337.00 Vendor: Lyndalne Lynda.cont, Inc. Check Sequence: 35 ACH Enabled: False 12333383 Lynda Pro Software Training 1,750.00 07/25/2014 0101 - 41230 -63005 Check Total 1,750.00 Vendor: Menards Menards Check Sequence: 36 ACI -I Enabled: False 58836 Ext Deck Combo 28.46 07/25/2014 0101 - 41930 -61205 58962 Flashing, Cedar & Ext Deck Square 93.73 07/25/2014 5100- 48100 -61120 58980 Returned Fascia - 105 -30 07/25/2014 0101 - 41910 -61120 59071 J -Trim Aluminum 43.08 07/25/2014 5100- 48100 -61120 59303 Aspalt Expansion Joint 1.99 07/25/2014 0101- 41930 -61120 59383 J -Trim Aluminum 10.77 07/25/2014 5100- 48100 -61120 60055 J -Trim Aluminum - Well House 91 28.72 07/25/2014 5100- 48100 -61120 60095 Tie UVB 1000 /Bag for Fun Fest 39.99 07/25/2014 0101- 41910 -61120 60679 Scottsdale Mailbox Post 19.89 07/25/2014 0101- 43200 -61020 Check Total: 161.33 AP- Computer Check Proof List by Vendor (07/24/2014 - 10:43 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Check Sequence: 37 ACH Enabled: False Vendor: Merrick[ Merrick, Inc. 7587 Jan -June 2014 Pickup Plastic Bags 10.00 07/25/2014 0101- 46000 -63010 Check Total: 10.00 Vendor: METCOC Metro N Chamber of Commerce Check Sequence: 38 ACH Enabled: False 1.5846 Membership Meeting 50.00 07/25/2014 0101 - 41100 -61315 Check Total: 50.00 Vendor: MetSales Metro Sales Incorporated Check Sequence: 39 ACH Enabled: False INV28442 Ricoh Copier Lease 181.88 07/25/2014 0101 - 42300 -62200 INV28442 Ricoh Copier Lease 167.03 07/25/2014 2130 - 44000 -62200 INV28442 Ricoh Copier Lease 115.83 07/25/2014 0101- 42200 -62200 Check Total: 464.74 Vendor: MilesKat Katlyn Miles Check Sequence: 40 ACH Enabled: False Learn to Skate Instructor 45.00 07/25/2014 2130- 44300 -63005 Check Total: - 45.00 Vendor: MNFire4 Minnesota Fire Service Check Sequence: 41 ACH Enabled: False 2769 Haz Mat Operations Exam for Kurtenbach 150.00 07/25/2014 0101 -42200 -61315 Check Total: 150.00 Vendor: MTIDist MTI Distributing Inc Check Sequence: 42 ACH Enabled: False 969495 -01 Washer - Thrust for Unit #12582 17.47 07/25/2014 6100- 48800 -61115 969541 -00 Misc. Landscaping Supplies 113.58 07/25/2014 0101 - 45000 -61020 Check Total: 131.05 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 43 ACH Enabled: False 3253- 467916 Parts for Unit #97 5.99 07/25/2014 6100 -48800 -61115 Check Total: 5.99 Vendor: OffDepot Office Depot Check Sequence: 44 ACH Enabled: False 719808887001 PW Office Depot Supplies 3.69 07/25/2014 0101- 43100 -61005 719808887001 PW Office Depot Supplies 1.73 07/25/2014 0101 - 46000 -61005 719808887001 PW Office Depot Supplies 6.16 07/25/2014 5100 -48100 -61005 719808887001 PW Office Depot Supplies 11.82 07/25/2014 5200- 48200 -61005 719808887001 PW Office Depot Supplies 8.62 07/25/2014 0101- 45000 -61005 719808887001 PW Office Depot Supplies 2.46 07/25/2014 0101 - 43200 -61005 Page 6 AP- Computer Check Proof List by Vendor (07/24/2014 - 10:43 AM) Invoice No Description Amount Payment Date Acct Number Reference 720048180001 CH Office Depot Supplies 12.18 - 07/25/2014 0101- 41200 -61005 7200481.80001 CH Office Depot Supplies 16.25 07/25/2014 0101 - 41500 -61005 720048180001 CI-I Office Depot Supplies 12.19 07/25/2014 0101 - 41600 -61005 720048180001 CH Office Depot Supplies 20.30 07/25/2014 0101 - 42300 -61005 720048150001 CH Office Depot Supplies 8.13 07/25/2014 0101 - 41230 -61005 720048150001 CH Office Depot Supplies 4.06 07/25/2014 0101 - 41300 -61005 720048180001 CH Office Depot Supplies 8.12 07/25/2014 0101 - 41400 -61005 720048180001 Office Supplies 50.99 07/25/2014 0101- 42300 -61005 Check Total: 166.70 Vendor: PetcrJan Jane Peterson Check Sequence: 45 ACH Enabled: False Reimburse for Medical 79.00 07/25/2014 7100 - 00000 -21218 Check Total: 79.00 Vendor: PipeSupp Pipeline Supply, Inc. Check Sequence: 46 ACH Enabled: False S3226556.001 2" X 4" Brass Nipple 15.28 07/25/2014 0101 - 45000 -61020 Check Total: 15.28 Vendor: Postmast Postmaster Check Sequence: 47 ACH Enabled: False Sept - Dec 2014 Postage for Newsletter 3,300.00 07/25/2014 0101- 41210 -61405 Check Total 3,300.00 Vendor: RandyEnv Randy's Environmental Services Check Sequence: 48 ACH Enabled: False 1966962 Remove 9 - 95 Gallon Carts 2,872.87 07/25/2014 0101- 46000 -63010 Check Total 2,872.87 Vendor: RedPwrDi Red Power Diesel Service, Inc. Check Sequence: 49 ACH Enabled: False 10791 Parts for Unit #4821. 21.12 07/25/2014 6100- 48800 -61115 Check Total: 21.12 Vendor: Rcindcrs Reinders Check Sequence: 50 ACH Enabled: False 3027141 -00 Landscape Supplies 2,880.00 07/25/2014 0101 - 45000 -61130 - Check Total: 2,880.00 Vendor: Reliasta Reliastar Life Insurance Co. Check Sequence: 51 ACM Enabled: False IIA4499148 August 2014 Premiums 1,524.55 07/25/2014 0101- 00000 -21205 IIA4499148 August 2014 Premiums 3.60 07/25/2014 7100 - 00000 -21218 lIA4499148 August 2014 Premiums 60.00 07/25/2014 0101 - 42200 -60330 AP- Computer Check Proof List by Vendor (07/24/2014 - 10:43 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (07/24/2014 - 10:43 AM) Page 8 Check Total: 1,588.15 Vendor: Rosenqui Rosenquist Construction Inc. Check Sequence: 52 ACH Enabled: False 16695M Repair Leak @ Fire Station #3 418.00 07/25/2014 0101 - 41920 -63105 Check Total: 418.00 Vendor: RoyalTi Royal Tire Inc Check Sequence: 53 ACH Enabled: False 303 - 126137 - Labor for Unit #99 288.00 07/25/2014 6100 - 48800 -63135 303- 126137 Tires for Unit 499 3,065.84 07/25/2014 6100 - 48800 -61115 Check Total: 3,353.84 Vendor: SmithBr Smith Brothers Decorating Check Sequence: 54 ACH Enabled: False 20840 Paint for Light Poles 38.92 07/25/2014 0101- 41910 -61120 Check Total: 38.92 Vendor: SnapOn Snap -On Industrial Check Sequence: 55 ACH Enabled: False ARV /23041555 Tools 16.15 07/25/2014 6100 - 48800 -61205 Check Total: 16.15 Vendor: TheWatso The Watson Co., Inc. Check Sequence: 56 ACH Enabled: False 841299 Returned Items for Credit -60.60 07/25/2014 0101 -41985 -61245 841350 Resale Items for Sunshiune Concessions 1,686.97 07/25/2014 0101 - 41975 -61245 84135.1 Resale Items for ANS Concessions 216.23 07/25/2014 0101 - 41985 -61245 Check Total: 1,842.60 Vendor: TruNorth TmeNorth Steel Check Sequence: 57 ACH Enabled: False BL0O00002046 Safety Apron, Safety Grate &Anchor 1,031.26 07/25/2014 0101- 49100 -63905 Check Total: 1,031.26 Vendor: TCPropMt Twin City Property Maint., Inc Check Sequence: 58 ACH Enabled: False 3900 Lawn Service @ 13778 Swallow St. NW 146.50 07/25/2014 0101 - 43100 -63010 Check Total: 146.50 Vendor: UofM University of Minnesota Check Sequence: 59 ACH Enabled: False 188378 Registration for Conference- R. Eggink 250.00 07/25/2014 0101- 43100 -61315 Check Total: 250.00 AP- Computer Check Proof List by Vendor (07/24/2014 - 10:43 AM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Verizon Verizon Wireless Vendor: VikTroph Viking Trophies, Inc. Check Sequence: 61 ACII Enabled: False 116701 Engraving on Plastic Sign - 37.91 07/25/2014 0101- 42200 -61020 Check Sequence: 60 ACH Enabled: False 9728545062 Monthly Cell Phone Service -39.91 07/25/2014 0101 - 41200 -62030 9728545062 Monthly Cell Phone Service -0.02 07/25/2014 0101- 42300 -62030 9728545062 Monthly Cell Phone Service -39.91 07/25/2014 0101 - 41100 -62030 9728545062 Monthly Cell Phone Service 39.89 07/25/2014 0101- 41300 -62030 9728545062 Monthly Cell Phone Service 185.08 07/25/2014 2130 - 44000 -62030 9728545062 Monthly Cell Phone Service -0.02 07/25/2014 0101 - 41500 -62030 9728545062 Monthly Cell Phone Service 21.56 07/25/2014 0101 -41600 -62030 9728545062 Monthly Cell Phone Service 43.17 07/25/2014 010141400 -62030 9728545062 Monthly Cell Phone Service -3.93 07/25/2014 0101 - 42200 -62030 9728545062 Monthly Cell Phone Service 43.17 07/25/2014 0101- 41420 -62030 9728545062 Monthly Cell Phone Service 229.53 07/25/2014 0101- 45000 -62030 9728545062 Monthly Cell Phone Setvice 119.67 07/25/2014 5200- 48200 -62030 9728545062 Monthly Cell Phone Service 74.90 07/25/2014 0101 - 43300 -62030 9728545062 Monthly Cell Phone Service 241.31 07/25/2014 0101- 43100 -62030 9728545062 Monthly Cell Phone Service 40.25 07/25/2014 6100 - 48800 -62030 9728545062 Monthly Cell Phone Service 104.98 07/25/2014 5100- 48100 -62030 Check Total: 1,059.72 Vendor: VikTroph Viking Trophies, Inc. Check Sequence: 61 ACII Enabled: False 116701 Engraving on Plastic Sign - 37.91 07/25/2014 0101- 42200 -61020 Check Total: 37.91 Total for Check Run: 58,979.70 Total of Number of Checks: 61 AP- Computer Check Proof List by Vendor (07/24/2014 - 10:43 AM) Page 9 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 07/24/2014 - 2:30PM Batch: 00423.07.2014 Invoice No Description Vendor: AnkCol4 Anoka Co Recorder Andover /Crosstown Turn Lane hnprov Check Total: Total for Check Run: Total of Number of Checks: Amount Payment Date Acct Number Check Sequence: 1 92.00 07/24/2014 4140 - 49300 -63215 92.00 92.00 I - CITY O F Reference ACH Enabled: False AP- Computer Check Proof List by Vendor (07/24/2014 - 2:30 PM) Page 1 Accounts Payable Computer Check Proof List U Vendor c , T Y o User: BrendaF - Printed: 07/31/2014 - 2:54PM Batch: 00401.08.2014 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AmExpres American Express Check Sequence: I ACH Enabled: False Event Tents 214.24 08/01/2014 0101 - 46000 -61020 Safety Camp 578.36 08/01/2014 0101- 00000 -24210 Resale Items for Sunshine Concessions 424.77 08/01/2014 0101 - 41975 -61245 Resale Items for ASN Concessions 105.52 08/01/2014 0101 -41985 -61245 Event Tents 214.24 08/01/2014 2110 - 46500 -61005 Check Total: 1,537.13 Vendor: BjorkCom Bjorklund Companies LLC Check Sequence: 2 ACH Enabled: False 18452 Black Dirt 885.00 08/01/2014 0101- 45000 -61130 18539 3/4 Trap Rock 316.21 08/01/2014 2130 - 44000 -61130 Check Total: 1,201.21 Vendor: BudgLigh Budget Lighting, Inc. Check Sequence: 3 ACH Enabled: False 00572676 Ballast -43.00 08/01/2014 2130 - 00000 -20301 00572676 Ballast 664.41 08 /01/2014 2130 - 44300 -61020 Check Total 621.41 Vendor: CenLink CenturyLink Check Sequence: 4 ACH Enabled: False 763 754 -6713 Community Center Subway 55.78 08/01/2014 2130 - 44100 -62030 Check Total: 55.78 Vendor: Clareys Clarey's Safety Equipment. Check Sequence: 5 ACH Enabled: False 156629 RAE QRAE II Monitor, Rechargeable 3,596.55 08/01/2014 0101- 42200 -61020 Check Total: 3,596.55 Vendor: ClassC Class C Components Inc. Check Sequence: 6 ACH Enabled: False 148408 -01 Toilet Bowl Cleaner & Windex 188.89 08/01/2014 2130 - 44000 -61020 AP- Computer Check Proof List by Vendor (07/31/2014 - 2:54 PM) Page 1 Irtvoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (07/31/2014 - 2:54 PM) Page 2 Check Total: 188.89 Vendor: CMTDiver CMT Diversified Janitorial Svc Check Sequence: 7 ACH Enabled: False 2043 Monthly Cleaning Service 1,417.50 08/01/2014 0101- 41910 -63010 2043 Monthly Cleaning Service 1,248.75 08/01/2014 0101 - 41930 -63010 2043 Monthly Cleaning Service 708.75 08/01/2014 0101 - 41920 -63010 Check Total: 3,375.00 Vendor: CocaCola Coca -Cola Refreshment USA, Inc Check Sequence: 8 ACH Enabled: False 0148099123 Resale Items for Sunshine Concessions 389.79 08/01/2014 0101 - 41975 -61245 Check Total: 389.79 Vendor: DivPavin Diversified Paving Inc. Check Sequence: 9 ACH Enabled: False 6265 Pave 2 Storage Areas 1,475.00 08/01/2014 5300- 48300 -63100 6265 Pave 2 Storage Areas 1,475.00 08/01/2014 5100- 48100 -63100 Check Total: 2,950.00 Vendor: ECM ECM Publishers, Inc. Check Sequence: 10 ACII Enabled: False 123018 July -Aug 2014 Andover Newsletter 1,809.00 08/01/2014 0101 - 41210 -63030 123290 Public Accuracy Test 25.63 08/01/2014 0101 - 41310 -63030 123291 2013 TIF Annual Disclosure 138.38 08/01/2014 4501- 49300 -63025 123292 Vacation Easement 51.25 08/01/2014 0101- 41500 -63025 Check Total: 2,024.26 Vendor: EliteSan Elite Sanitation Check Sequence: I 1 ACH Enabled: False 21953 Portable Toilet Rental 171.84 08/01/2014 0101- 00000 -24201 21953 Portable Toilet Rental 813.48 08/01/2014 0101- 45000 -62200 21953 Portable Toilet Rental 867.36 08/01/2014 0101- 00000 -24201 Check Total: 1,852.68 Vendor: G &K G &K Services Inc Check Sequence: 12 ACH Enabled: False 1182427426 Uniform Cleaning 168.24 08/01/2014 0101 - 43100 -61020 1182427426 Uniform Cleaning 24.04 08/01/2014 0101 - 43300 -61020 1182427426 Uniform Cleaning 72.10 08/01/2014 0101- 45000 -61020 1182427426 Uniform Cleaning 24.04 08/01/2014 5100- 48100 -61005 1182427426 Uniform Cleaning 48.05 08/01/2014 5200- 48200 -61005 1182427426 Uniform Cleaning 24.01 08/01/2014 6100 -48800 -61020 AP- Computer Check Proof List by Vendor (07/31/2014 - 2:54 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (07/31/2014 - 2:54 PM() Page 3 Check Total: 360.48 Vendor: GearWash Gear Wash, LLC Check Sequence: 13 ACH Enabled: False 10065 Repair of Jackets & Trousers 456.85 08/01/2014 0101- 42200 -61020 Check Total: 456.85 Vendor: GovConn GovConncction, Inc. Check Sequence: 14 ACH Enabled: False 51621588 Toner 291.40 08/01/2014 0101- 42300 -61005 Check Total: 291.40 Vendor: Grainger Grainger - Check Sequence: 15 ACH Enabled: False 9489063603 Cartridge for lee 125 -S 85.10 08/01/2014 0101 - 42200 -61020 Check Total: 85.10 Vendor: HoffmanB Hoffman Bros. Sod, Inc. Check Sequence: 16 ACH Enabled: False 002569 Sod 18.00 08/01/2014 0101- 45000 -61130 Check Total: 18.00 Vendor: InstrRes Instrumental Research, Inc Check Sequence: 17 ACI I Enabled: False 8724 Total Coliform Testing 189.00 08/01/2014 5100- 48100 -63005 Check Total: 189.00 Vendor: KensTrec Ken's Tree Service Check Sequence: 18 ACH Enabled: False 258 Tree Removal 675.00 08/01/2014 5300- 48300 -63010 Check Total: 675.00 Vendor: LegShiel Legal Shield Check Sequence: 19 ACH Enabled: False 0031833 August 2014 Premium 115.60 08/01/2014 0101- 00000 -21219 Check Total: 115.60 Vendor: Menards Menards Check Sequence: 20 ACH Enabled: False 59471 Tools 51.75 08/01/2014 0101 - 41930 -61205 60446 Tools 5.64 08/01/2014 0101- 41930 -61205 60612 Misc. Supplies 69.00 08/01/2014 5100- 48100 -61120 60622 Misc. Supplies 79.98 08/01/2014 2130- 44000 -61020 60622 Misc. Supplies -5.00 08/01/2014 2130 - 00000 -20301 - 61107 Misc. Supplies for Well House - 141.32 08/01/2014 5100- 48100 -61120 AP- Computer Check Proof List by Vendor (07/31/2014 - 2:54 PM() Page 3 Invoice No Description Amount Payment Date Acct Number Reference 61189 Misc. Supplies 45.61 08/01/2014 0101- 41930 -61105 Check Total: 388.30 Vendor: MetSales Metro Sales Incorporated Check Sequence: 21 ACH Enabled: False INV31016 Ricoh Copier Lease 104.00 08/01/2014 0101 - 41930 -62200 INV34548 Ricoh Wide Format Qtrly Contract 61.34 08/01/2014 0101 - 41600 =61020 INV34548 Ricoh Wide Format Qtrly Contract 176.79 08/01/2014 2210 - 41600 -61020 INV34548 Ricoh Wide Format Qtrly Contract - 61.34 08/01/2014 0101 - 42300 -61020 INV34548 Ricoh Wide Format Qtrly Contract 61.34 08/01/2014 0101 - 41500 -61020 Check Total: 464.81 Vendor: Mickman Mickntan Brothers Inc. Check Sequence: 22 ACH Enabled: False GC001554 Misc. Landscape Supplies 67.44 08/01/2014 0101 - 45000 -61130 Check Total: 67.44 Vendor: Microsof Microsoft Corporation Check Sequence: 23 ACH Enabled: False E0700013617 July 2014 Licenses 330.40 08/01/2014 0101 - 41420 -61320 Check Total: 330.40 Vendor: NCPERS NCPERS Group Life Ins: Mi Check Sequence: 24 ACI -I Enabled: False 3120814 August 2014 Premium 16.00 08/01/2014 7100- 00000 -21218 3120814 August 2014 Premium 144.00 08/01/2014 0101- 00000 -21205 _ Check Total: 160.00 Vendor: Offbepot Office Depot Check Sequence: 25 ACH Enabled: False 720594133001 Monitor Stand 42.20 08/01/2014 0101- 41500- 61.005 720957523001 Copy Paper - 618.90 08/01/2014 0101- 41420 -61005 Check Total: 661.10 Vendor: PEinmCon: Paul Emmerich Construction Inc Check Sequence: 26 ACH Enabled: False 1763 - Escrow 1763 175th Avenue NW 5,849.00 08/01/2014 7200- 00000 -24204 1763 - Insp Fee 1763 175th Avenue NW -50.00 08/01/2014 0101 -41600 -54180 - Check Total: 5,799.00 Vendor: Peerindu Peerless Industries Check Sequence: 27 ACH Enabled: False 45988 ACMN Tray 35.00 08/01/2014 0101 - 42200 -61020 AP- Computer Check Proof List by Vendor (07/31/2014 - 2:54 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 35.00 Vendor: RecAssoc Recycling Association of MN Check Sequence: 28 ACH Enabled: False 3144 Car Seat Recycling 220.00 08/01/2014 0101 - 46000 -63010 Check Total: 220.00 Vendor: RinkSys Rink Systems, Inc. Check Sequence: 29 ACH Enabled: False 1102677 Threshold, Poly _492.69 08/01/2014 2130- 44300 -61120 Check Total: 492.69 Vendor: Short Short,Elliott,Hendrickson, Inc Check Sequence: 30 ACH Enabled: False 283967 Verizon Wireless - Rose Park 1,540.46 08/01/2014 7200- 00000 -24214 283968 Tower #I - Painting & Rehab 2,449.84 08/01/2014 4110- 49300 -63005 283969 Verizon Wireless- Tower #1 2,993.86 08/01/2014 7200 - 00000 -24214 283970 AT &T- Tower #2 593.73 08/01/2014 7200 - 00000 -24214 Check Total: 7,577.89 Vendor: TheWatso The Watson Co., Inc. Check Sequence: 31 ACI I Enabled: False 841528 Resale Items for Sunshine Concessions 73.87 08/01/2014 0101- 41975 -61245 841654 Resale Items for Sunshine Concessions 1,586.37 08/01/2014 0101 - 41975 -61245 841724 Resale Items for Sunshine Concessions 42.14 08/01/2014 0101- 41975 -61245 , Check Total: 1,702.38 Vendor: TheVendC Theisen Vending Company Check Sequence: 32 ACH Enabled: False 48008 Resale Items for Sunshine Concessions 410.00 08/01/2014 0101 - 41975 -61245 - 48009 Resale Items for ASN Concessions 407.00 08/01/2014 0101- 41985 -61245 Check Total: 817.00 Vendor: USAMobiI USA Mobility Wireless, Inc. Check Sequence: 33 ACH Enabled: False X3754342G Monthly Pager Service 25.45 08/01/2014 5100- 48100 -62030 Check Total: 25.45 Vendor: WellsFar - Wells Fargo Bank Check Sequence: 34 ACH Enabled: False Postage 51.72 08/01/2014 0101- 42200 -61405 Fun Fcst 95.85 08/01/2014 0101 - 41100 -61005 YF Restructure Meeting 7.49 08/01/2014 0101 - 41200 -61310 Fun Fest - 95.85 08/01/2014 2110 - 46500 -61005 Parts for Unit #202 63.95 08/01/2014 6100- 48800 -61115 AP- Computer Check Proof List by Vendor (07/31/2014 - 2:54 PM) Page 5 Invoice No Description Amount . Payment Date Acct Number Reference Misc. Supplies 97.10 08/01/2014 6100 - 48800 -61020 Misc. Supplies - 434.14 08/01/2014 0101- 42400 -61020 Misc. Parts for Units #97578,12582 & 13102 1,234.53 08/01/2014 6100- 48800 -61115 Misc. Supplies 259.84 08/01/2014 0101 - 45000 -61020 Thermal Paper 70.42 08/01/2014 2130- 44000 -61020 Misc. Supplies 393.87 08/01/2014 2130 - 44400 -61020 Parts for Unit #585 43.36 08/01/2014 6100- 48800 -61115 Meal for Meeting 24.16 08/01/2014 2110- 46500 -61310 Registration for Conference 135.00 08/01/2014 0101- 41500 -61315 Material for Repairs at Well House 634.69 08/01/2014 5100 - 48100 -61120 Misc. Supplies 108.34 08/01/2014 0101- 41930 -61120 Tools 31.04 08/01/2014 0101- 41930 -61205 Deep Woods Off 50.92 08/01/2014 0101- 42200 -61020 Misc. Supplies 351.52 08/01/2014 0101- 42200 -61020 City Council Workshop 114.90 08/01/2014 0101 - 41600 -61310 Registration for Conference 40.00 08/01/2014 0101 - 41600 -61315 Pop for Vending Machine 21.43 08/01/2014 7100- 00000 -24208 " Subscription 35.00 08/01/2014 0101- 43200 -61325 Software Maintenance Contract 1,080.00 08/01/2014 0101 -41420 -62305 Computer Upgrades 36.94 08/01/2014 0101- 41420 -61225 Vending Machine 42.71 08/01/2014 7100- 00000 -24208 Membership Dues 185.00 08/01/2014 0101 - 41230 -61320 Ad in ECM for Job Openings @ Comm Ctr 339.44 08/01/2014 2130- 44300 -63025 Chcck Total: 6,079.21 Vendor: Wendells Wendells Check Sequence: 35 ACH Enabled: False 1902760 New Notary Stamp 22.57 08/01/2014 0101 - 41230 -61005 Check Total:. 22.57 Total for Check Run: 44,827.37 Total of Number of Checks: 35 AP- Computer Check Proof List by Vendor (07/31/2014 - 2:54 PM) Page 6 Accounts Payable Computer Check Proof List by Vendor 9W T 1 n 1? User: BrendaF Printed: 07/31/2014- 3:47PM Batch: 00405.08.2014 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AlliedBl Allied Blacktop Co. Check Sequence: I ACH Enabled: False Payment #1 2014 Seal Coating 351,892.72 08/06/2014 414049300 -63010 Check Total: 351,892.72 Vendor: AlliedB1 Allied Blacktop Co. Check Sequence: 2 ACH Enabled: False Final Payment 2014 Crack Sealing 16,809.69 08/06/2014 4140 - 49300 -63010 Check Total: 16,809.69 Vendor: AnkCol5 Anoka Cc Sheriff -Anoka Check Sequence: 3 ACH Enabled: False S140710A 2014 3rd Qtr Law Enforcement Contract 704,533.00 08/06 /2014 0101- 42100 -63010 Check Total: 704,533.00 Vendor: CorvalCo Corval Constructors, Inc Check Sequence: 4 ACH Enabled: False 808980 Install New Belt for Munger 705.97 08/06/2014 2130 - 44300 -63105 809215 2014 2nd Half of Maintenance Contract 1,537.50 08/06/2014 5100- 48100 -62300 809215 2014 2nd Half of Maintenance Contract 1,600.00 08/06/2014 0101- 41930 -62300 809215 2014 2nd Half of Maintenance Contract 1,700.00 08/06/2014 0101- 41920 -62300 809215 2014 2nd Half of Maintenance Contract 2,300.00 08/06/2014 0101 - 41910 -62300 809215 2014 2nd Half of Maintenance Contract 6,237.50 08/06/2014 2130 - 44000 -62300 Check Total: 14,080.97 Vendor: MetCoun'A Metro Council Wastewater Check Sequence: 5 ACH Enabled: False 0001036084 Water & Sewer Service 29,786.53 08/06/2014 5100- 48100 -62010 Check Total: 29,786.53 Vendor: NoPincAg North Pine Aggregate, Inc. Check Sequence: 6 ACH Enabled: False Payment #2 Andover /CrosstownTurn Lane Impr 195,115.74 08/06/2014 4140 - 49300 -63010 Check Total: 195,115.74 AP- Computer Check Proof List by Vendor (07/31/2014 - 3:47 PM) Page 1. Invoice No Description Amount Payment Date Acct Number Reference Vendor: OmannBro Omann Brothers Paving, Inc. Check Sequence: 7 ACH Enabled: False Final Payment 2013 Street Reconstruction 53,767.76 08/06/2014 4140- 49300 -63010 Check Total: 53,767.76 Vendor: ParkCons Park Construction Co. Check Sequence: 8 ACH Enabled: False Payment #3 159th Ave Culvert Replacement 68,522.55 08/06/2014 5300- 48300 -63010 Payment #3 2014 Street Recon - Makah St 107,325.13 08/06/2014 4140 - 49300 -63010 Check Total: 175,847.68 Vendor: Pierce Pierce Manufacturing Inc. Check Sequence: 9 ACH Enabled: False M044928 Velocity Chassis for Fire Truck 348,251.00 08/06/2014 4212- 49300 -65400 Check Total: 348,251.00 Vendor: SAUTER Sauter & Sons, Inc. Check Sequence: 10 ACII Enabled: False 3989 Demolition cJ 3200 Coon Creek Dr. 25,411.00 08/06/2014 4160 - 49300 -63010 4001 Pressure Tank @ 15211 Nightingale St. 1,130.00 08/06/2014 4160 - 49300 -63010 Check Total: 26,541.00 Vendor: ValleyPa Valley Paving Check Sequence: 11 ACH Enabled: False Payment #3 Prairie Road Overlay 9,362.50 08/06/2014 4140 - 49300 -63010 Payment 10 Prairie Knoll Park Parking Lot 47,633.71 08/06/2014 4150- 49300 -63010 Payment 0 Station Parkway Reconstruction 24,174.33 08/06/2014 4140 - 49300 -63010 Check Total: 81,170.54 Total for Check Run: 1,997,796.63 Total of Number of Checks: 11 AP- Computer Check Proof List by Vendor (07/31/2014 - 3:47 PM) Page 2 ON 1 ED- - 1685 CROSSTOWN BOULEVARD N.W. * ANDOVER, MINNESOTA 55304 * (763) 755 -5100 FAX (763) 755 -8923 * WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works /City Jason J. Law, Assistant City Engineer Declare Cost/Order Assessment Ro1U13- 02/2013 Street Reconstruction (Stenquist Addition) — Engineering August 6, 2014 INTRODUCTION The City Council is requested to declare costs and order preparation of the assessment rolls for Project 13 -02, 2013 Street Reconstruction. DISCUSSION During the summer of 2013, the streets in the Stenquist Addition were reconstructed. This project carried over into 2014 due to weather and contractor related issues. In accordance with the Roadway Reconstruction Assessment Policy, twenty -five percent (25 %) of the total project costs are being assessed to the benefiting properties. The following table depicts the total project costs, assessable costs, City costs, feasibility assessment amount per unit, and actual assessment amount per unit. Project # Total Project Costs Assessable Costs (25 %) City Costs (75 %) Feas. Assess. Rate Per Unit Actual Assess. Rate Per Unit 13 -02 $1,017,291.26* 1 $254,322.82 $762,968.44 $4,770.00 $3,795.86 * Total does not include $18,000.00 deducted from the contractor for liquidated damages in not meeting the completion date. After declaring the costs, the assessment rolls will be prepared and presented to the City Council for approval and a public hearing date will be set. BUDGETIMPACT Seventy-five percent (75 %) of the total project costs for the street reconstruction project will be funded from the City's Road & Bridge Fund and the remaining 25% of the total project costs will be assessed to the benefiting properties. Based upon current market conditions, the finance department is recommending these assessments be extended over a 10 -year period at a 4.5% interest rate. ACTION REQUIRED The City Council is requested to approve the resolution declaring costs and directing the preparation of the assessment roll for Project 13 -02, 2013 Street Reconstruction. ectfully submitted, 4474� Jason J. Law, PE Attachments: Resolution & Final Assessment Worksheets FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: 2013 Street Reconstruction Project No.: 13 -02 $ Stenquist Addition and 159th Avenue NW Aerial Mapping (1% of street) Feasibility Report Date: January 2, 2013 Amount: $ 1,044,480.00 Contract Award Date: June 4, 2013 Amount: $ 854,524.84 Actual Construction Cost Date: August 5, 2014 Amount: $ 824,569.58 Actual Expense Engineering (Includes Design, Surveying, Inspection, etc.): $ 138,528.90 Consulting Costs $ 6,682.02 Aerial Mapping (1% of street) $ 7,299.11 Drainage Plan (0.3% of street/storm) $ 2,473.71 Administration (3 %) $ 24,737.09 Assessing (1 %) $ 8,245.70 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ 327.50 Advertising $ 492.00 Permit and Review Fees $ 1,475.00 Street Signs (Materials and Labor) $ 1,160.00 Material Testing $ 5,165.50 Construction Interest $ 4,382.13 City Costs $ 9,753.02 Total Actual Expenses $ 210,721.68 Expenses Multiplier 20.17479% Total Actual Project Cost Amount: $ 1,035,291.26 Construction Costs (Total) $ 824,569.58 Lion for Completion Date Liquidated Damages $ (18,000.00) Indirect Costs $ 210,721.68 Total Project Costs $ 1,017,291.26 Assessable Costs (25 %) City Costs (75 %) Final Assessment Rate Per Unit $ Feasiblity Assessment Rate Per Unit $ 254,322.82 762, 968.44 254,322.82 / 67 Units= $ 3,795.86 314,890.00 / 66 Units= $ 4,770.00 Note: There was a lot split at 15964 Potowatomi Street in 1980 that was not identified. Prior to sale of the lot, this property owner agreed to pay one unit assessment for both the original lot and for the lot with the split. That is why there are 67 units in the final caculations and only 66 units in the feasibility calculations. See attached letter from Larry & Michael Stenquist. 2013 Street Reconstruction - Stenquist Addition and 159th Avenue NW City Project 13 -02 Project Quantities 1 Mobilization S 1 Omann Brothers Bid $19,500.00 $19,500.00 FINAL PAYMENT M7 1.0 $19,500.00 2 Tree Clearing / Grubbing C 1.00 $7,636.80 $7,636.80 1 $7,636.80 3 Tree Trimming UR 7LF 40 $82.56 $3,302.40 90 $7,430.40 4 Sawcut & Remove Bituminous Driveway Pavement Y 1,190 $2.99 $3,558.10 1796 $5,370.04 5 Sawcut & Remove Concrete Pavement Y 270 $3.35 $904.50 274 $917.90 6 Salvage Wire Fence F 70 $6.19 $433.30 70 $433.30 7 Remove Sewer Pipe Storm 850 $7.22 $6,137.00 805 $5,812.10 8 1 Remove Concrete Curb and Gutter LF 1 150 $3.61 $541.50 130 $469.30 9 Remove Draina a Structure EA 3 $204.401 $613.20 3 $613.20 10 Salvage and Reinstall Mailbox EA 70 $61.92 $4,334.40 92 $5,696.64 11 Sawing Bit Pavement Full Depth) LF 150 $3.10 $465.00 277 $858.70 12 Exploratory Digginu EA 20 $51.60 $1,032.00 11 $567.60 13 Salvage Casting EA 1 $51.60 $51.60 1 $51.60 14 Common Excavation E CY 1,240 $7.02 $8,704.80 2532 $17,774.64, 15 Sub grade Excavation E CY 1,430 $7.02 $10,038.60 1397 $9,806.94 16 Geotextile Fabric Type V SY 390 $1.96 $764.40 $0.00 17 Salva ed Aqqreqate E CY 880 $6.11 $5,376.80 1057 $6,458.27 18 Granular Borrow L CY 1,930 $8.81 $17,003.30 1008 $8,880.48 19 Topsoil Borrow L CY 2,690 $14.45 $38,870.50 2169 $31,342.05 20 Water MGAL 200 $25.80 $5,160.00 32 $825.60 21 Ditch Cleaning LF 360 $3.10 $1,116.00 360 $1,116.00 22 Sub grade Preparation RD STA. 113 $201.24 $22,740.12 113 $22,740.12 23 Aggregate Base Class 5 TN 1,720 $11.87 $20,416.40 1806.11 $21,438.41 24 Crushed Rock CY 35 $36.12 $1,264.20 19.5 $704.34 25 Mill Bituminous Surface 1.5" SY 20 $10.00 $200.00 20 $200.00 26 Bituminous Pavement Reclamation P SY 33,950 $0.72 $24,444.00 33950 $24,444.00 27 Bituminous Material for Tack Coat Gal 1,550 $2.75 $4,262.50 1787 $4,914.25 28 Type SP 9.5 Wearinn Course Mix 2,8 - Driveways TN 350 $120.00 $42,000.00 297 $35,640.00 29 Type SP 12.5 Wearing Course Mix 2,C TN 6,140 $71.95 $44177300 5793.1 $416,813.55 30 Concrete Flume SF 60 $5.16 $309.60 69 $356.04 31 12" CS Pipe Culvert LF 28 $19.61 $549.08 20 $392.20 32 12" CS Pipe Apron EA 2 $283.80 $567.60 2 $567.60 33 12" RC Pipe Apron EA. 9 $438.60 $3,947.40 8 $3,508.80 34 15" RC Pipe Apron EA. 7 $493.30 $3,453.10 7 $3,453.10 35 18" RC Pipe A ron EA. 6 $518.06 $3,108.36. 6 $3,108.36 36 12" RC Pipe Culvert Des 3006 CL V LF 32 $20.64 $660.48 69 $1,424.16 37 15" RC Pipe Culvert Des 3006 CL V LF 72 $23.74 $1,709.28 184 $4,368.16 38 18" RC Pipe Culvert Des 3006 CL V LF 192 $25.80 $4,953.60 72 $1,857.60 39 15" RC Safety Apron EA. 2 $835.92 $1,671.84 4 $3,343.68 40 18" RC Safety Apron EA. 3 $918.48 $2,755.44 1 $918.48 41 12" RC Pipe Sewer Des 3006 CL V LF 220 $20.64 $4,540.80 263 $5,428.32 42 15" RC Pipe Sewer Des 3006 CL V LF 390 $23.74 $9,258.60 325 $7,715.50 43 18" RC Pipe Sewer Des 3006 CL V LF 70 $25.80 $1,806.00 98 $2,528.40 44 21" RC Pipe Sewer Des 3006 CL IV LF 410 $28.90 $11,849.00 407 $11,762.30 45 Construct Drainage Structure, Type 401 -27" Dia EA 1 $1,763.69 $1,763.69 1 $1763.69 46 Construct Drainage Structure, Type 40748" Dia. EA 1 $1,793.62 $1,793.62 1 $1,793.62 47 Construct Drainage Structure, Type 409 -48" Dia. EA 2 $2,026.85 $4,053.70 2 $4,053.70 48 Construct Drainage Structure, Type 420 -2'x3' EA 3 $1,011.36 $3,034.08 3 $3,034.08 49 Construct Drainage Structure, Type 421 -48" Dia. EA 10 $1,793.62 $17,936.20 9 $16,142.58 50 Connect to Existing Storm Sewer EA 1 $928.80 $928.80 1 $928.80 51 Jet Clean and Televise RC Storrs Sewer LF 11090 $2.83 $3 084.70 1425 $4,032.75 52 Random Ri ra Class III CY 15 $67.08 $1,006.20 14 $939.12 53 Concrete Curb & Gutter Design B618 LF t650 $9.27 $15 295.50 1879 $17,418.33 54 Concrete Curb & Gutter Design Surmountable LF 2,810 $8.65 $24,306.50 2721 $23,536.65 55 6" Concrete Driveway Pavement SF 270 $4.57 $1,233.90 2169 $9,912.33 56 Traffic Control LS 1 $4,334.40 $4,334.40 1.00 $4,334.40 57 Silt Fence Tvpe Heavv Duty LF 400 $2.73 $1,092.00 610 $1,665.30 58 Storrs Drain Inlet Protection EA 18 $61.92 $1,114.56 16 $990.72 59 Filter Log Type Straw Bioroll LF 250 $3.61 $902.50 110 $397.10 60 Temporary Rock Construction Entrance EA 1 $309.60 $309.60 1 $309.60 61 Erosion Control Blanket Cat. 1 S SY 15,300 $1.29 $19737.00 4200 $5,418.00 62 Erosion Control Blanket Cat. 3S SY 2,200 $1.03 1 $2,266.00 1200 $1,236.00 63 Seeding AC 4.40 $594.43 $2,615.49 8.00 $4,755.44 64 H dromulch - Type 5 AC 2.0 $1.496.40 $2,992.80 7.501 $11,223.00 65 4 "Double Solid Line - Yellow Paint LF 190 $1.24 $235.60 911 $1,129.64 66 4" Solid and Broken Line- Yellow Paint LF 230 $0.74 $170.20 $0.00 67 4" Broken Line - Yellow Paint LF 860 $0.62 $533.20 590 $365.80 TOTALS $854,524.84 $824,569.58 FINAL ASSESSMENT BREAKDOWN DATE: PROJECT: 2013 Street Reconstruction - Stenquist Addition & 159th Avenue NW City Project 13 -02 PIN: LOT: BLOCK: Address: Interest Rate: Number of Payments: Annual Payment: Overlay Total $3,795.86 4.50% 10 $ 479.72 Principal Balance $3,486.95 3,164.14 2,826.81 2,474.30 2,105.92 1,720.97 1,318.69 898.31 459.01 0.00 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 TOTAL Principal $ 308.91 $ 322.81 $ 337.33 $ 352.51 $ 368.38 $ 384.95 $ 402.28 $ 420.38 $ 439.30 $ 459.01 $ 3,795.86 Interest 170.81 156.91 142.39 127.21 111.34 94.77 77.44 59.34 40.42 20.66 1,001.29 Total $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 479.72 $ 4,797.20 Principal Balance $3,486.95 3,164.14 2,826.81 2,474.30 2,105.92 1,720.97 1,318.69 898.31 459.01 0.00 (3) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pu 'c orks /City Engineer3 FROM: Jason J. Law, Assistant City Enginee SUBJECT: Approve Change Order #1/14- 03/2014 Crack Sealing - Engineering DATE: August 6, 2014 INTRODUCTION The City Council is requested to approve Change Order No. 1 for Project 14 -03, 2014 Crack Sealing. DISCUSSION The City requested the contractor to complete additional crack sealing on higher volume collector streets (Prairie Road and Jay Street) after the project was bid. Additional work on these two roadways was $10,925.19. This expenditure will help to prolong the life of these two roadways. BUDGETIMPACT The final contact amount, including the change order, is $128,615.19. This is below the estimated project budget identified in the Capital Improvement Plan for 2014 ($218,000). ACTION The City Council is requested to approve the attached resolution for Change Order #1 for Project 14- 03, 2014 Crack Sealing. Respectfully submitted, L4 Jason J. Law Attach: Resolution & Change Order CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #1 TO PROJECT NO. 14 -03, 2014 CRACK SEALING. WHEREAS, the City of Andover has a contract for Project No. 14 -03, 2014 Crack Sealing with Allied Blacktop Company of Maple Grove, MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order #1 to Project No. 14 -03. Adopted by the City Council of the City of Andover this 6th day of Auqust 2014. CITY OF ANDOVER ATTEST: Michael R. Gamache — Mayor Michelle Hartner — Deputy City Clerk VC I T Y 0 F DOVE CHANGE ORDER Change Order No.: Project Name: 2014 Crack Project No.: 14 -03 Contractor: Allied Blacktop Company Date: 7/22/14 Sheet: I of 1 You are hereby directed to make the following change to your contract dated May 6, 2014. The change and the work affected thereby is subject to all contract stipulations and covenants. This change order will (increase) ( decrease) (ru} ehaege) the contract sum by _ten thousand nine hundred twenty five dollars and 19 cents ($10,925.19). This Change Order provides for the following extra work: Additional crack sealing requested by the City on collector streets (Prairie Road and Jay Street). Amount of Original Contract Additions Approved to Date (Change Order #) Deductions Approved to Date (Chage Order #) $117,690.00 $0.00 $0.00 Contract Amount to Date $117,690.00 Amount of this Change Order (Add) $10,925.19 Revised Contract Amount $128,615.19 Approval: City of Andover Approval: Allied Blacktop Company 1 By: David D. Berkowitz By: Ric M e e , S i-r., Name Name Director of PW / City Engineer Title Signature Change Order No 1.xls Date (ices ae et, 4' Title per- 42,� 7, >aO 'Y Signature Date • y��`', n 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David Berkowitz, Director of Publ Wor City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Approve No Parking Resolution/13 -31 /Country Oaks North - Engineering DATE: August 6, 2014 INTRODUCTION The City Council is requested to approve the resolution designating No Parking on streets within the development of Country Oaks North. DISCUSSION With the Wintergreen Street NW and 167' Avenue NW identified as collector streets in the current Transportation Plan and the streets being constructed to meet Municipal State Aid design standards, it is recommended to post no parking on both side of each street. Wintergreen Street NW to the south (Country Oaks West) is posted on both sides of the street as "No Parking ". Attached is a copy of the plat identifying the streets that would be posted. BUDGET IMPACT The cost for the City to make and install the No Parking signs is the responsibility of the developer. ACTION REQUIRED The City Council is requested to approve the resolution designating No Parking on streets within the development of Country Oaks West. Respectfully submitted, Todd J. Haas Cc: Shawn Weinand, Developer (copy sent by e -mail) Attachments: Resolution, Location Map/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING ALONG CERTAIN STREETS WITHIN THE DEVELOPMENT OF COUNTRY OAKS NORTH. WHEREAS, no parking will be allowed along both sides of Wintergreen Street NW from the south end of the development to the north end of the plat in Country Oaks North and along both sides of 167th Avenue NW west of Wintergreen Street NW to west end of the plat of Country Oaks North; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to designate the no parking the no parking zone. Adopted by the City Council of the City of Andover this 6th day of Auqust 2014. ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk ��ALLPEx�A`�i `AAEUMT. w.�.LLG °Y °M EaW�°w, rordw°. ° ° °EW COUNTRY OAKS NORTH CITY OF ANDOVER COUNTY OF ANOKA mI s°u W I°1 awmr a w smw.M ar.,mr a swna .1. rm.ae Cz Avq zI. u W. cmM$. Y wM W. SO SEC. 11, TWP. 32, RGE. 24 ilprwnatlebunenl Y, une ,arlm5ww „rpuMraSrtlu, a rwreriM lzu EI xau.,,,w„aam„m..xumaw wvnle.YmE°Cp.ay. 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MFbi.WMICM 45A65U.EO LOB6N 5N]y18£ ux°,EFPdM I SwvEww I t�+� W w�EMAL I nuwrp onto -telp-W ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Dire( FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Amend Fee Ordinance DATE: August 6, 2014 INTRODUCTION The Recreational Facility Manager, along with the ACC Advisory Commission, is recommending the following changes to the fee ordinance. Ice Time Current Proposed Effective Prime — Weekdays $192.00 $195.00 09/01/2014 Prime — Weekends $192.00 $195.00 09/01/2014 Field House Prime — Weekdays $45.00 $48.00 09/01/2014 Prime — Weekends $45.00 $48.00 09/01/2014 The Engineering Department is recommending the reduction in the Chesterton Commons Lift Station fee of $979.00 to $555.00 due to the MUSA boundary changes that now include an additional 147 lots. BUDGET IMPACT The additional revenues will help offset the operational costs of the Community Center. The balance of the Chesterton Commons Lift Station fee is now allocated to 339 lots instead of the 192 lots remaining prior to the MUSA change. ACTION REQUESTED The Andover City Council is requested to approve the changes to the fee ordinance. Respectfully submitted, Lee Brezinka Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORD. NO. — AN ORDINACE AMENDING THE CITY CODE TITLE 1 -7 -3 ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: City code 1 -7 -3 is hereby amended as follows: Engineering: Chesterton Commons Lift Station Fee $555.00 Community Center: Ice - Prime Weekdays and Weekends $195.00 Field House - Prime Weekdays and Weekends $ 48.00 Adopted by the City Council of the City of Andover on this Attest: Michelle Hartner- Deputy City Clerk CITY OF ANDOVER Michael R. Gamache -Mayor NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDAVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City David Berkowitz, Director of Approve No Parking August 6, 2014 Worlds /City Engineer NW - Engineering INTRODUCTION The City Council is requested to approve the resolution to post no parking on Wren Street NW south of 168`h Lane NW to the cul -de -sac. DISCUSSION Back in April of this year property owners along Wren Street NW petitioned the City to post no parking along Wren Street from 168`h Lane NW south to the end of the cul -de -sac. This item was brought before the City Council in April 15, 2014, May 6, 2014 and again under Administrative Update on May 20, 2014. Staff items and meeting minutes are attached for your information. The petition did not state the time frame but an attached letter identified the neighborhood is requesting no parking to be restricted from 3:30 pm to 4:30 pm on school days only. BUDGET IMPACT Costs associated with posting no parking on Wren Street NW would be the installation of 6 no parking signs and the long term maintenance of these signs. All costs associated with the signs would be funded through the General Fund. ACTION REQUIRED The City Council is requested to approve the attached resolution to approve no parking along Wren Street NW (3:30 pm to 4:30 pm, School Days) from 168`h Lane south to the cul -de -sac. Respectfully submitted, David D. Berkowitz Attachments: Resolution April 15, 2014, May 6, 2014 & May 20, 2014 Council Items and Meeting Minutes cc: Ben and Martina Strobel, 16771 Wren Street NW, Andover Brynne Hedtke, 16658 Zion Street NW, Andover CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING FOR BOTH SIDES OF WREN STREET NW FROM 168T" LANE NW SOUTH TO CUL -DE -SAC FROM 3:30 PM TO 4:30 PM ON SCHOOL DAYS WHEREAS, the City Council is cognizant of the public nuisance, traffic hazard and congestion; and WHEREAS, the Council believes restricting the parking in the area will be a solution to a problem. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to designate the no parking zone from 3:30 pm to 4:30 pm on school days. Adopted by the City Council of the City of Andover this 6th day of August , 2014. ATTEST: Michael R. Gamache - Mayor Michelle Hartner— Deputy City Clerk M C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763, 755 -5100 FAX (763) 755 -8923 • WW DOVERMN.GOV TO: Mayor and Council Members ; 1-1 CC: Jim Dickinson, City Administrator FROM: David Berkowitz, Director of Public Wor 'ty Engineer SUBJECT: Discuss No Parking/Wren Street NW - Engineering DATE: April 15, 2014014 INTRODUCTION The City Council is requested to discuss no parking petition for Wren Street NW. DISCUSSION The property owners along Wren Street NW have submitted a petition to post no parking along the street from 168`h Lane NW to the end of the cuI-de -sac. Although the petition does not state the time frame it is identified in the letter that the neighborhood is requesting no parking to be restricted from 3:30 pm to 4:30 pm on school days only. A letter along with the petition is attached explaining the concern of the property owners along Wren Street NW along with a copy of a notice that Rum River Elementary sent out regarding. student pick up. Also attached is the school's student drop off and pick up procedure. All properties along Wren Street NW have signed the petition. My understanding regarding Whispering Pines is that the operator of the business responded with an email but it is not from the owner. BUDGET IMPACT Costs associated with posting no parking on Wren Street NW would be the installation of 6 no parking signs and the long term maintenance of these signs. All costs associated with the signs would be funded through the General Fund. ACTION REQUIRED The City Council is requested to discuss and consider approving the attached resolution to approve no parking along Wren Street NW (3:30 pm to 4:30 pm, School Days) from 168`h Lane south to the cul- de -sac. Respectfully submitted, David D. Berkowitz // Attachments: Neighborhood Letter & Petition <= River Elementary Notice, m River Elementary Pick up Drop off Procedure;'focation Map'S�Resolution"' cc: Ben and Martina Strobel, 16771 Wren Street NW, Andover To the attention of the Andover City Council- We are filing this petition on behalf of all of the property owners on Wren St NW adjacent to 168` Lane. We would like to have school no parking signs placed on Wren St due to an increased number of parents that are using Wren St as a pick up location after Rum River Elementary school dismissal which is contrary to school policy. This has created a significant safety concern for the children who live in the area and who walk home from school. There is a dismissal procedure at the school in place, however, parents have decided to bypass this process and pick up children in an area not designated to be a pick up location. The school has realized this is a safety concern as well and has recently communicated a student safety alert (please see attached document). Vehicles first began parking to pick up children on 16e Lane which is a 40 mph street which is posted with school no parking signs, however now that the no parking signs are being enforced, vehicles are now lining up parking along on Wren St NW. When children are spotted walking down the trail, some vehicles are pulling up on 168h Lane and then blockin the view for any children needing to cross the road or other vehicles traveling on 168 . The vehicles waiting for children on Wren St are blocking property owner driveways and parking on both sides of the street. This is causing issues with property owners not being able to get through and would cause issues for emergency vehicles not being able to access owner property if needed. All of the property owners on Wren St NW have been contacted and are in agreement that having school no parking signs would be the best solution. We are first and foremost concerned with the safety and well being of our neighborhood children who need to use the walking path to get home from school. By placing school no parking signs and enforcing these signs on Wren St, we believe this will best way to reduce the chance of a child getting seriously injured or worse.We are proposing a limited no parking zone on Wren St of 3:30 to 4:30 during school days. Thank you in advance for your time and consideration. `� V l� v) �Z N\ r 1 z[ 3 N W 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Date: No. Andover City Council Members: We, the undersigned, owners of real property in the following described area: petition that said of said area be ttWt Eva9fu ataxy 5t(I SIGNATURE OF OWNER ADDRESS LEGAL DESCRIPTION YES NO This petitiont was circulated by: Address: G:0ATAASTAFF MNGMI.ORMSNephWMNd peNbn.Cac ©_ J..� I_ 1111 J �I 11 V _ ` This petitiont was circulated by: Address: G:0ATAASTAFF MNGMI.ORMSNephWMNd peNbn.Cac xFNr YConnect 414=4 XFINITY Connect RE: Message from www.wpassistedfiving.com From -.Sharon Compton <SCompton@wpasslstedWing.corm Subject: RE: Message from www.wpassistedtving.corn To :7imolson' <olson2942 @comcast.net> otson2942 @comcastmet + Font Size = Fri, Apr 04, 2014 01 :19 PM Hi 1n Based on the information provided in your email below, Whispering Pines shares your concern and supports the idea of no parting on Wren Street between impact a hours of 3:30 and 4:30 on schooldays. My only concern for Whispering Pines would be any further restrictions call the that may department Whispering Pines in the which future. If we did have an event that ran over into the 3:30 hour we possibly P P case our families would not be ticketed. Please keep us posted. Sharon --Original Message — From Jimolson (mafito:olson2942 @comcast.net) Sent: Friday, April 04, 2014 9:28 AM To: info Subject: Message from www woassistedfivino.com sender -> Jan Olson emall -> ols0n2942 @c0mrastnet phone -> 612 - 237 -4358 message -> This is a message for Sake. My name is ]im olson and I own the lot south of your facility on Wren St in Andover. I don't lmow if you are familiar with the issue of parents parking on Wren while wailing to pickup their kids after school. Not only is this against school poky, but it creates a serious safety probiemof children walking on 168th Ln while cars and school busses are very numerous. The residents of Wren are preparing a petition Andover to have no parldng signs installed on Wren. The restrictions would be very narrow, only from 3:30 to 4:30 during school days, while school is in session. I know there have been parkdng issues with you in the past but it appears to be much improved. I would tike to cat you to discuss the issue, answer any questions, and seekyour support for the pettion.I will can you this afternoon ( 414 ) to disarss. Respecfuty ]imOlson 612 - 237 -4358 This erreil and its attachments may be confidential and /or proprietary information and is intended solely for the use of the individual to whom It is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of Whispering Pines Assisted living. If you are not the intended recipient Urhi must take no authorized agent of this email and its attachments, you action based upon them, nor must you copy or show them to anyone. If you have received this e-mail in error, please notify the sender by replying to this message and delete this e-mail immediately_ hhpI A& eb. maik .comrastnetWrnbra4Vprinbmsage lid= C:- 576W&tz =Ameri ca/ChicagoUnr -i 1f1 Strobel, Martina I From: Martina <mandbstrobel @comcast neU Sent: Wednesday, April O2, 2014 9:32 AM To: Strobel, Martina J. Subject: Fwd: Safety Alert Sent from my iPhone Begin forwarded message: From: "Ann Herlofsky" <ann herlofskY Anoka k 22.mn.us> Date: April 2,2014,9:03:59 AM CDT To: <mandbstrobelJ comcast.net> Subject: Safety Alert It has come to our attention that there is a significant safety concern on 268th lane just south of our school. A number of families are having their children use the walking path and are picking up their children on 168th Lane and Wren Street at dismissal time. The city of Andover is involved as well as the Anoka County Sheriffs Office, as we want to make sure children are not at risk of getting struck by a car. This area is not designed to be a pick up location. The speed limit on this road is 40 mph. There are no sidewalks or crosswalks. Vehicles on this road are not expecting to yield to pedestrians. Our main concern is student safety. We encourage families to pick their children up at school using our pick-up procedure to ensure student safety. We thank you in advance for your cooperation. • w,w�ww.ww.�ww,ww Lwiw� .awJ�.I�w�ww�w�aw��.rwwaa�w L�w���ww. A.wr.��lw�a�.w. Supply List for 2013 -14 Tour Rum River (Photos) Tour Rum River (Video) Volunteer Opportunities -+ 4W404W► ! Please help keep everyone sa'e by folicw ^ng the map anc dropping off at it the curb and not in the middle of ire lot. Drop Oa, Only d al ln, a Parking r ! e . R Morning Arrival and Student Drop Off 'Parents /guardians who are dropping off their children before school should follow the map above. 'The yellow curb in front of the school is for drop off only • no waking. please. Dismissal Procedures • Students being picked up at the end of the day are dismissed to the main hallway. . •• •Parents /guardians should wait for their children in the main hallway. -Anyone other than the parent picking up a child will *Automobiles should never be left unattended in the • •• be asked to show picture ID. Parents should send a yellow curb area. ,' note into school ahead of time. *Parent who want their children to wait in the 'Parents are asked to park in the main parking lot automobile until 9:15, should park in the main parking • •. and use the crosswalk to return to automobiles. lot and walk their children to the front door area. *Students should be supervised by a parent /guardian *Please do not park in the crosswalk. at all times in the parking lot. *Please do not drop your child off in the parking lot .' 'If you don't have a parent pick up pass, all students or at the center island area, please drop only at the need to be signed out of the office. curb. •.� 'If you know before school starts that you are going to �. pick up your child, please send in a note to the teacher. Thank you for ensuring a safe drop off and dismissal! Last updated: Sep 13 2013 02:36:47 pm Central © 2001 - 2014 Rum River Elementary. All Rights Reserved. 2 \'DOVrIA` Location Map -� i� i • \ ll:i rj i I q 2477 2111 i ' - 1111 ' 4 'l i 11,35 yr. ♦ 3R`• Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and ,a..� are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) '•tik that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover. All Rights Reserved s Printed 04/0912074 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING NO PARKING FOR BOTH SIDES OF WREN STREET NW FROM 168TH LANE NW SOUTH TO CUL -DE -SAC FROM 3:30 PM TO 4:30 PM ON SCHOOL DAYS WHEREAS, the City Council is cognizant of the public nuisance, traffic hazard and congestion; and WHEREAS, the Council believes restricting the parking in the area will be a solution to a problem. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to designate the no parking zone from 3:30 pm to 4:30 pm on school days. Adopted by the City Council of the City of Andover this 15th day of April , 2014. ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk Regular Andover City Council Meeting Minutes —April 15, 2014 Page 4 forty percent of the lake. He stated the good news is this was very successful and they found very little milfoil and it did not take out the other species. He stated this year they are asking the DNR to be able to treat forty percent of the lake focusing on the south side of the lake. He noted there is no guarantee they will get it, but they are applying for this. Mr. Anderson stated the Coon Creek Watershed District and DNR are eager to work with them. He stated the association cares about the lake and wants to take care of it. He noted it is not possible to eliminate milfoil in the lake, but it is possible to control it. He once again thanked the Council and homeowners for their support. Councilmember Bukkila thanked the Association for everything they have done. Mr. Anderson noted there are some on the board that spend a lot of time and work with the DNR. Mayor Gamache stated on the map in the Association Newsletter, the dark blue area is what was done in 2013 and this year he wondered what was going to be done. Mr. Anderson stated the Association requested Eurasian Milfoil cleanup from the DNR, but it has not been approved yet by the DNR. The Council thanked Mr. Anderson for the presentation. DISCUSS NO PARKING REQ UESTIWREN STREET NW Mr. Berkowitz stated the City Council is requested to discuss the no parking petition for Wren Street NW. Mr. Berkowitz reviewed the staff report with the Council. Mayor Gamache asked if the no parking signs on 168th Lane are set for a specific time or is there just no parking. Mr. Berkowitz thought it was restricted only during school hours. Mayor Gamache stated this was done by Andover Elementary School also. Mr. Berkowitz indicated that is correct. Mayor Gamache indicated the school district has expressed their preference is to have a drop off zone in the morning, alongside the main parking lot and the dismissal policy for pick up is to be picked up inside the main entrance door. Mr. Berkowitz stated that is correct. Councilmember Trude stated she asked about the school transportation policy and when this school was built, the City was told every child would be bussed. Then a couple years later, the School District had to do mass budget cuts and for the first time, kids were walking so the City put in some of the trails. Mr. Berkowitz stated when the petition came in he contacted the school's transportation coordinator for the school and was informed that the kids are one hundred percent bussed, they all have the opportunity to take the bus. Regular Andover City Council Meeting Minutes —April 15, 2014 Page 5 Councilmember Trude stated that there should not be many walkers but the issue was with the timeliness, if a child has a lesson or doctor appointment after school and some parents might have children in a car seat and the school policy is a child can be dropped off at the curb but cannot be picked up at the curb. She stated it is a concern with parents who have small children and having to take them out of the car to go into the building to get the child in school. She believed this is one of the reasons why parents are picking up the children at the end of the trail. The school is not working with the parents in that regard because of their own safety concerns so the parents have found a way to get around it. She noted it helps to know that no child has to use the trail to get to their home on any of the streets adjacent to the school. The only people using the trail would be the ones going to get a ride home. Mr. Berkowitz noted there are some children that live in the neighborhood to the south that walk home. It is his understanding that everyone has the opportunity to take a bus home. Councilmember Howard stated he was out there today and he wondered if there is a way to lower the speed limit in that area during the school hours, maybe down to 30 mph. He wondered if they could make this area safer by trying to get the speed limit lowered because the trail has a blind entrance to it. Mr. Berkowitz stated the current speed limit was set by a speed study that was conducted several years ago and that is why it is posted at 40 mph. He noted this is a State Aid Street and all State Aid routes are required to have a speed study to set the speed limit. He stated if the Council is interested in lowering the speed limit, the Council could request another speed study to be done and then they would have to post the speed once determined. Mayor Gamache wondered if they would need a speed study for a school zone. Mr. Berkowitz thought they would, which would still be through Mn/DOT. Councilmember Trude stated there are photos of the cars parked in two places. Initially the cars were parked along the side of the street where the kids come out and she did not know what the safety concern is there. Then in another photo, cars are along the road but she did not see any driveways or houses there. She wanted to know if they have been blocking a driveway or if it is the beginning of the cul -de -sac. Mr. Berkowitz noted there were other photos submitted and staff elected not to show them because there were children shown in them. Mayor Gamache indicated there was a petition signed by five different homes on Wren Street. Mr. Berkowitz noted all of the homeowners signed except the operator of the Whispering Pines group home but an email was sent indicating their support. Councilmember Trude asked if Whispering Pines had previous complaints regarding where their employees park and that the residents wanted to ban that. Mr. Berkowitz stated there was a request at one time to post no parking signs in the cul -de -sac due to their activity but the facility has worked with the neighborhood and resolved the issue. Councilmember Howard noted this is not just a cul -de -sac, it is a longer street with a cul -de -sac. These are 2.5 acre lots and it is not a normal City street. Regular Andover City Council Meeting Minutes —April 15, 2014 Page 6 Mayor Gamache thought he saw in the staff report about people parking on both sides of the road with the possibility of impacting safety vehicles. He wondered how wide the road is. Mr. Berkowitz stated if they have vehicles parked side -by -side they need to have a twenty -foot minimum to get an emergency vehicle through and any City street would present that concern if there were cars parked side -by -side. Councilmember Trude thought because the people are in their vehicles, if any emergency vehicle had to get through the cars could move back into the flow of traffic quickly to allow the emergency vehicles through. Ms. Martina Strobel, 16771 Wren Street NW, stated they have filed a petition on behalf of all the property owners on Wren Street to have no parking signs put up. There are a number of parents that are using Wren Street as a pick up location after Rum River Elementary dismissal each day. This has created a significant safety concern for the children who live in their neighborhood and walk home from school. Parents are bypassing the school's dismissal procedure and are picking them up at the end of the walking trail on 168` Lane. Children come off the walking path and are either picked up on 168` Lane in a no parking area already or crossing 168t1i Lane to Wren Street. Vehicles are using Wren Street as their turn around and parking area. Property owner driveways are being blocked and there is parking happening on both sides of the street. They are concerned about property owners not being able to get through to their homes and emergency vehicles, if needed, due to the congestion that is on the road. Parents are actually getting out of their vehicles and meeting their kids at the walking path. Ms. Strobel stated the walking path that leads to 168th Lane and Wren Street has never been designated as a pick up location. The school has realized this is a safety concern as well and sent out a student safety alert on April 2, 2014. They feel that if parents have an issue about the schools dismissal procedures, that they should be discussing that with the school. One hundred percent of the property owners on Wren Street are in agreement that having no parking signs would be the best solution. Whispering Pines also shares their concern and supports it. She asked if no parking signs are not put up, what is to stop more vehicles from doing this and causing more congestion on their street. Ms. Strobel stated their number one concern is the safety of the children and they do not want to see any child get seriously hurt, injured, or worse. Councilmember Trude wondered if Ms. Strobel has any children walking and if so, why are they not taking the bus. Mrs. Strobel indicated she did, but they cannot walk right now because of the safety issue concern. Councilmember Trude wondered if this same issue applied to all the children on Wren Street where they are crossing 168a' Lane. Ms. Strobel stated when all this came about, there were 14 vehicles parked on 168t1i Lane. This issue of the parking and picking up off the trail has been consistent and gotten worse over the years. She stated her husband went to pick up their daughter at the trail by walking and there were fourteen vehicles parked on 168t` Lane. She indicated there are no parking signs on 168,' Lane and yet vehicles are parked there. Ms. Strobel noted her husband sent an email to the Principal at Rum River Elementary as well as the superintendents regarding their safety concern. She believed they have a significant safety issue. Because the Sheriff's Office is enforcing the no parking on 168th Lane now, all of the vehicles have moved onto Wren Street. She indicated there are three girls besides her own that Regular Andover City Council Meeting Minutes —April 15, 2014 Page 7 use the walking trail and who live on Wren Street. They do not know where to go, they look for traffic, cross and used to be able to walk along the side of their property. Now there are cars lined up along the curb so the girls have to walk in the middle of street to get home and she did not feel this was safe. Mayor Gamache asked if the City plows the trail. Mr. Berkowitz believed they did. Mayor Gamache stated Verdin Street on the south side entrance into the school has a parking lot along the south side of the school and he wondered if that is marked as no left turn. Mr. Berkowitz indicated the entrance has full access. Councilmember Trude thought there was a main entrance with a one -way sign along the entire lot. Mayor Gamache thought the second entrance along the south side of the building would be a perfect entrance to pick up children. Ms. Strobel believed that was for buses. She stated with the school drop off in the morning, vehicles follow the one- way signs to drop the kids off at the door without getting out of their cars. In the afternoon, the school has a different dismissal procedure where the parents have to get out of their car and go into the school. She did not feel they should be putting this into a residential area and placing more kids at risk. She is not only concerned about her child but also the others on her street. Now there are all the additional kids and she worries every day that a kid is going to get hurt. Councilmember Trude wondered if there was daycare pickup on site. Ms. Strobel is not sure. Councilmember Bukkila stated the issue keeps coming back to the City and the residents are trying to resolve issues that the School District needs to resolve. She stated this puts a hardship on the residents when the dismissal should be fixed by the School District. Ms. Strobel thought dismissal procedures should be relooked at, but she did not think that this should be going into a residential area, making it unsafe for the kids. Councilmember Trude stated it is hard to know where they begin and end with the short-term problems. With elementary kids, this should be adjusted at the School District level. Councilmember Bukkila stated she struggles making an adjustment now with only two months left of the school year. She noted this was not an issue for the last six months and she thought the school needed to handle this issue. Ms. Cindy Iwen, 16820 Wren Street NW, stated Wren Street is a dead end cul -de -sac with six lots. She stated the walking path is directly across 168`i' Lane from her property. At 4:00 p.m. on school days there are approximately six to fourteen vehicles parked or driving up and down Wren Street waiting for school dismissal. Some parents leave their cars and escort their child from the walking path back to Wren Street and some remain in their vehicle letting their children navigate 168t1i Lane and Wren Street on their own. Some wait until the students reach Wren Street then drive up to the intersection, stop in the middle of the street, and wait for their children to get into their cars, which blocks the entire street. Others walk down Wren Street to 168th Lane and yell from the corner towards the path for their children to hurry up which encourages the children to run down 1681` Lane. Regular Andover City Council Meeting Minutes —April 15, 2014 Page 8 Ms. Iwen stated every school day, parent vehicles turn into and back out of resident driveways, some park over the curb on private property, some park blocking mailboxes and driveways, and some vehicles stop in the middle of the road to pick up their students. Only one vehicle can drive down the street with cars parked on both sides and none can pass when car doors are open. With the snow this winter, the street became a total nightmare to navigate on foot or in a vehicle at 4:00 p.m. Anyone trying to walk down Wren Street at this time is in serious danger of being hit or run over. Ms. Iwen stated the three children who are designated walkers living on Wren Street or using Wren Street to walk home are no longer able to walk along the side of the road and being forced to walk in the middle of the street. This is totally unacceptable, dangerous, and unnecessary. The children being picked up in the afternoon either ride the bus in the morning or are being dropped off at school as this problem only occurs in the afternoon. There is no regard for the safety of their children in the neighborhood who actually do walk to and from school each day. This is not a school loading zone, it is a walking path for students who live in the predetermined walking distance from Rum River Elementary. School loading, pickup, and drop off sites are on school property and not on public streets surrounding the school for good reason. One parent told her they would continue to park on Wren Street and pick up their child until signs are posted. Ms. Iwen did not think this area was dangerous until ten to sixteen cars are added and ten to twenty children and adults are moving about that should not be there. She stated this continues to get worse and she has told people they need to get off her property. She thought this would get even crazier if more cars come down their street to pick up the children. Councilmember Knight asked Commander Halweg if any laws are being broken. Commander Halweg indicated there are not any violations on Wren Street at this time. The parking is legal. Councilmember Knight asked if the School has been involved in this. Mr. Berkowitz stated he contacted the school's Transportation Department regarding this issue and received the pickup procedure. He noted their policy is in place, they are comfortable with their policy, and that is where they stand. Ms. Brynne Hedtke, 16658 Zion Street NW, stated she is against the Wren Street no parking petition. She explained the biggest issue they have had is for the last seven years, 168th Lane is not safe for children to cross or to walk on to get home. They, as parents, have to go get their kids to bring them home in order to keep them safe. This past winter with no sidewalks and no crossing guards, 168th Lane is very dangerous and the kids have to walk down the middle of the street to get to Zion Street. She stated from 3:50 — 4:00 in the afternoon during school, parents will wait on one side of Wren Street, not blocking driveways, not pulling into driveways or not driving up on property to turn around. She stated once they see their children come out of the walking path, they will pull up and pick up their kids and leave. It all happens within a matter of about seven minutes and there has never been an issue in the last seven years of how they pick up Regular Andover City Council Meeting Minutes —April 15, 2014 Page 9 their children who are walkers and who have been escorted out of the school as walkers and helped across the parking area to get to the walking path that was designated for walkers. Ms. Hedtke stated ever since the petition was started the Sheriff s Office has sent out officers to see what they were doing and the officers had stated that they were not breaking any laws because they were not parking on 168' Lane. She stated this is not a no loading zone, it is a no parking zone, they pull up, pick up their children and leave. To abide by what the Wren Street residents wanted they decided they were not going to pull up on 168' Lane any more, they would move over to Wren Street, park, get out of their vehicles and escort their children to the vehicles as crossing guards. She stated she works on an ambulance and there is no reason they could not have emergency vehicles go down the block. Ms. Hedtke stated there are a couple of other things that she wanted to address. The dismissal procedure at the school is that they have to go inside the building to pick up their children. She has a one year old girl and four year old boy and she cannot bring her kids in to the school every day of the week to pick up her walker. She stated she should not be expected to have her whole family go through the pickup procedure for her walker, because they live at the end of the walking path. She stated she is not going against the school policy for dismissal. There is no policy in place for walkers. She noted 168 h Lane is a 40 mph road so they are doing what is best for their children. She stated the petition indicates their foremost concern is about the safety of the children on Wren Street. Her children are not part of that neighborhood but the petitioners concern is only for their own children. She noted the reason she picks up her child and does not have them ride the bus is because she works twenty -four hour shifts and by the time her child gets out of school, she has about ten minutes to get them where they need to go before she has to go to work. If they ride the bus, they would not get home in time. Ms. Hedtke noted she wrote her own petition and had several of the moms and dads who pick up their children sign it. She indicated they are very upset with this situation also and she feels they have been harassed by the residents that live on that block by then taking photos of their kids and confrontations by them. Ms. Hedtke noted Whispering Pines group home parks daily on the road and at times in their lawn where the parents pick up their kids, she did not think it would be fair to install no parking signs from 3:30 to 4:30 p.m. She stated they make sure they are respectful of the neighborhood and do not turn around in driveways, block driveways, or park on lawns. Councilmember Trude stated this is exactly what they have heard previously with Andover Elementary and it becomes neighbors against neighbors because it was people who lived within two blocks of the school with the concerns. Ms. Hedtke stated they are only there approximately seven minutes out of the day which to her did not seem like a big deal in order to allow them to get their children home safely. If the neighborhoods biggest concern is the safety of the children, then there should not be an issue. Regular Andover City Council Meeting Minutes —April 15, 2014 Page 10 Councilmember Bukkila stated the issue she had is that it is all about Ms. Hedtke, so centered on her, but the City is trying to look at this from a policy perspective whether it is the school or the City and that if everybody did what she did, how it would affect everybody. She stated because of the volume of kids that go to the school they try to put a systematic procedure in place. She does not engage in school matters in terms of what they do to get walkers to and from school safely. She stated Ms. Hedtke lives within a couple blocks of the school where one hundred percent of the Rum River Elementary students are intended to be bused, but for her the bus stop location is problematic so she is making alternative choices to expedite her time. She stated either the bus stop location is unsafe or too cold for her child. She has a couple of different issues going on and is not sure what the real issue is. One issue is that at no point is Ms. Hedtke taking her singular issue to the school to have a discussion with them to see if special accommodations can be made. Councilmember Bukkila thought something has happened to trigger the disagreement between the residents and those that pick up their children. She does not know what the solution is, but she did not think no parking signs is the solution to the problem and felt the school should be involved. Ms. Hedtke stated she did not have time to prepare a speech for this meeting and was not even going to come to the meeting until she read the petition and saw some lies in the petition. She indicated she is not going to get the City or the school involved and thought they could talk to the property owners on Wren Street but they would not talk to them. Ms. Hedtke stated they did try to figure out a solution on their own. She stated their proposed solution is to have no parking on one side of the street, the side of the street they do not even use and the side of the road with most of the homes. She noted when they come into Wren Street, they go all the way down, turn in the cul -de -sac, and park on the side of the road facing north, towards Rum River Elementary. She noted the residents did not like that and anything suggested the residents do not like. Councilmember Howard did not think putting no parking signs up now would solve the issue and suggested someone talk to the school about what can be done to resolve this problem. Mayor Gamache agreed. He did not see where an elementary school having this much available parking should have this type of a problem and thought there should be a way to fix this problem. Mayor Gamache suggested staff put together a speed study on 168`b Lane. Councilmember Trade stated if they could just get the school zone reduced to 30 mph, she thought that would work. Mayor Gamache suggested the City have a meeting with the Rum River Elememtary Principal and anyone else attempting to put together a transportation policy at the school. Councilmember Bukkila thought they should meet with all the schools regarding this. Councilmember Howard stated he would like to get a sign indicating a trail on 168h Lane. Mr. Berkowitz stated they do not sign the middle of the road without a stop condition. Councilmember Howard asked if there could be a warning sign. Mr. Berkowitz stated right now Regular Andover City Council Meeting Minutes — April 15, 2014 Page 11 they have a "Watch for Children" sign but it can be signed however the City wants. Mr. Dickinson noted the direction for staff is to look at the potential of school zone signing along 168t1i Lane, requesting something possibly identifying a trail crossing, look at reducing the speed along 168`" Lane through some mechanism, and meet with the Principal of the school before the end of the school year to discuss the transportation issues. Mayor Gamache stated if the Principal is unable to make this decision then they need to talk to someone else who has the authority to make the decision. Mr. Dickinson stated if this is the direction of the Council he would like staff to make the first contact to start this discussion. Mayor Gamache stated they need to find a solution over the spring and summer so they do not need to put no parking signs up. If they do not get one before school starts again, staff will bring the no parking request back for further discussion for the Council to make a decision. Ms. Strobel stated she has talked to the Principal of Rum River Elementary School and it was indicated that the walking path is not on school property so is not a concern of the school. She indicated she would like this to go back to the school. Mayor Gamache asked if anyone wanted to make the motion to approve the resolution for no parking signs on Wren Street. The Council did not want to move forward with the motion at this time until all other discussions or solution options are exhausted. Mayor Gamache recessed the meeting at 8:40 p.m. Mayor Gamache reconvened the meeting at 8:45 p.m. Mayor Gamache indicated before the recess he asked if the Council wanted to make a decision on the last item and the Council was in agreement to not make a motion to put up no parking signs at this time. CONSIDER CONDITIONAL USE PERMIT — MINING — ANDOVER BOULEVARD AND BUTTERNUT STREET — MARK SMITH Mr. Carlberg stated Mr. Smith is proposing to borrow (mine) up to 65,000 cubic yards of materials from the properties he owns along Andover Boulevard NW and Butternut Street NW. The materials will then be transported and used on the Catcher's Creek residential development site located at the southeast corner of Prairie Road NW and Andover Boulevard NW; City Code 12 -12 requires a Conditional Use Permit for mining of more than 400 cubic yards of materials on the property. Mr. Carlberg reviewed the staff report with the Council. ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER. MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Wren St. NW /168`h Ln. NW/Rum River Elementary School Update DATE: May 6, 2014 INTRODUCTION This item is an update for the City Council regarding the child pick up at Rum River Elementary School. This effort is in response to a No- Parking Request on a segment of Wren Street NW that was discussed at the April 15`h City Council meeting. The draft minutes of that Council meeting are on this May 6`h meeting agenda for approval. DISCUSSION Initial Contact: Immediately after the April 151h meeting, City Administration made contact with the Principal at Rum River Elementary and discussed the following items: the morning arrival and student drop off; the dismissal process; parking lot use; attendance numbers; bussing; and open enrollment. Discussion was basically around the exchange of information and idea generation. Rum River Elementary currently has 1,050 students in attendance, of that total, 100 are open enrolled students. All students, other than the open enrolled students, are assigned to a bus for transportation to and from school. The school has issued 260 student pick up passes for various reasons (open enrolled, after school activities, etc) and it was relayed that on average they have about 100 students that are picked up per day. The opened enrolled students for the most part are dropped off at the school and are picked up at the school following the school's dismissal procedures. Open enrolled students are also offered the opportunity to utilize an approved bus stop for drop off and pick up. Meeting With School Officials: After initial discussion a meeting with school officials was scheduled. On Tuesday, April 22d City Administration and the City Engineer met with the Rum River Elementary School Principal and the Anoka Hennepin School District Transportation Director at Rum River Elementary to discuss /observe the dismissal process, the student pick up process, and what is impacting the Wren Street/168`' Lane neighborhood. It was agreed that the morning student drop off was not a concern. That day City Staff observed the beginning of the pick up process and parents started arriving about 3:25 p.m. in the parking lot for a 4:00 dismissal. The school indicated for student safety concerns in the parking lot, the safest process is for the school to release the students at the end of the school day to the main hallway and parents are required to pick up their student there and then supervise their child to their vehicle in the school parking lot. From what was observed that day and on two subsequent visits by City Administration, the traffic in the parking lot was safe and orderly, no significant traffic issues or back -ups. There also were a number of available parking stalls available during the dismissal time each day. Also observed that day and the two subsequent days was the dismissal through the trail from the south end of the school to 168`" Lane. During my visits I witnessed a few vehicles stopping and picking up their.child along 168`h Lane, vehicles waiting on Wren Street for pick up, individuals walking to the trail to pick up their child and an individual on a bicycle with a trailer. On the two subsequent days I observed 7 pick -ups one day, the other day I observed 10. During the meeting City Staff and the School officials also discussed other options for dismissal/pickup. Primary discussion was on pick up options for the open enrolled students. Discussion.was that a bus stop very close to Rum River Elementary be provided with available parking as an option for those that don't feel that pick up in the school parking lot worked for them. Lund's North Park was discussed (see attached map); the park is close to the school and has available parking. There is also a current bus stop near the park and the bus that goes to that bus stop has space on it to accommodate up to 14 students. The primary concern with the Lund's North Park option (or any off -site bus stop) is if parents were not able to get to the park to pick up their child, then what are the options for the child and who takes care of them? Administration's summary to date: In my opinion the child pick -up issue impacting the Wren Street/168`h Lane neighborhood is about the speed of picking up a child from school, not necessarily safety. Also in my opinion the safest location for picking up the children is an on school site transfer. It would appear that a significant majority of the parents that pick up their children would agree because it is a very small percentage of the school's total attendance that actually pick up their children in the Wren Street/168h Lane neighborhood. The City and School will continue to share thoughts and potential solutions. ACTION REQUESTED The City Council is requested to receive a brief presentation from staff. This item is primarily an update for the City Council as staff continues to work through this issue with the School District. e etfully submitted, Dickinson Attachment .. J. _r \..� +%O\ Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and u are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIs) IN E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2093 City of Andover, All Rights Reserved s Printed 05/02/2014 Regular Andover City Council Meeting Minutes — May 6, 2014 Page 6 WREN STREET NW/168' LANE NWIR UM RIVER ELEMENTARY SCHOOL UPDATE Mr. Dickinson stated this item is an update for the City Council regarding the child pick up at Rum River Elementary School. This effort is in response to a no- parking request on a segment of Wren Street NW that was discussed at the April 15'h City Council meeting. Mr. Dickinson reviewed the staff report with the Council. Mr. Dickinson stated the school staff believed that an onsite pickup of the children should be what happens and he agreed. Mr. Dickinson stated he looked at other options such as having open enrolled students having the ability to be picked up at a bus stop location. They looked at locations within the Rum River Elementary attendance area where there could be a pick up location. Lunds North Park was looked at as a location for drop off where kids could get picked up, but the concern is what if the child is dropped off and the parent could not make it to the drop off location to pick up their child. They are looking at other options, but are getting to the point where the school should strongly suggest to their open enrolled students that pick up needs to be made in the school parking lot for the next school year. He noted staff will continue to work with the school district on this item. Mayor Gamache thought that the way this is working now and how their buses move through their system, the only real way they are going to be able to fix this problem is to allow the cars into the parking lot and have the kids be able to get picked up without going inside. Even if they try a different parking lot, for whatever reason, this will end up not working and people will go back to what is happening now. Councilmember Trude felt the difference with this school versus Andover Elementary is that there are so many open enrolled students and it might go away with the building boom that is going to go on. SCHEDULE EDA MEETING Mr. Dickinson requested the Council schedule an EDA meeting for May 20th to discuss topics as detailed in the staff report. Motion by Bukkila, Seconded by Knight, to schedule an EDA Meeting on May 20, 2014, at 6:30 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/ClP projects, and meeting reminders /community events. Regular Andover City Council Meeting Minutes — May 20, 2014 Page 3 Management Report, Report on Internal Controls and Legal Compliance Report related to the City of Andover Comprehensive Annual Financial Report (CAFR) as of December 31, 2013 to the Council. Ms. Moeller's presentation touched on the highlights of the City's finances and that the City received an "unqualified opinion" on the CAFR. APPROVE PURCHASE AGREEMENT WITH SHADO WPONDS, LLC -3200 SOUTH COON CREEK DRIVE Councilmember Trude stated she asked for this item to be discussed because as she reviewed this there was not a date of closing but the City Attorney did add a lot of clauses to this. She stated in talking to staff it was indicated a date of closing could be added to the agreement. Mr. Dickinson suggested the date of September 15, 2014 be added to the agreement. Councilmember Trude indicated staff answered all of her other concerns. Motion by Trude, Seconded by Howard, to approve the purchase agreement with Shadow Ponds, LLC for a land acquisition of approximately 5 acres located at 3200 South Coon Creek Drive amending to add the closing date of September 15, 2014. Motion carried unanimously. SCHEDULE WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. Mr. Dickinson proposed this meeting be held at the Public Works Building with a tour of the grounds. Also there will be a discussion on the single family and multi - family rental programs. Motion by Trude, Seconded by Knight, to schedule a Workshop Meeting on June 24, 2014, at 6:00 p.m. at the Public Works Building. Motion carried unanimously. SCHEDULE JUNE 3RD EDA MEETING Mr. Dickinson requested the Council schedule a June 3, 2014 EDA Meeting to discuss topics as detailed in the staff report. Motion by Howard, Seconded by Knight, to schedule a Workshop Meeting on June 3, 2014, at 6:30 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative Regular Andover City Council Meeting Minutes — May 20, 2014 Page 4 updates, updates on development/CIP projects, and meeting reminders /community events. Councilmember Knight asked if there was anything new on the elementary school parking issue. Mr. Dickinson stated he has continued discussions with them and he has been strongly encouraging that the open enrolled students' parents pick up their kids in the parking lot. The school has agreed to send information out to those parents. He indicated he has also had a number of calls from the neighborhood with follow up questions. He anticipated he will come back in August requesting that in order to agsist in encouraging to parents to pick up their kids If they can get people to understand that the parking lot is a good place to pick their children up, the signs could then be removed. Councilmember Trade thought the issue for the parents is they would like the pick up to be as easy as the drop off is. She wondered if the City can give some direction to the school. Councilmember Trade would like more information on Item 9 on the agenda regarding Accept Tree Trust Community Preparedness Grant. Mr. Dickinson stated he talked to Kameron Kytonen and he already has done a QCTV update on this. He also indicated there has been some interest from the Open Space Commission to be volunteers and there has also been some interest from the Master Gardeners in the area. The City will also approach the Lions Club and will get some notification out through QCTV and in the newsletter. Councilmember Trade thought they could also advertise this on the website for volunteers. MAYORICOUNCIL INPUT (Mediation Services Fundraiser) Mayor Gamache stated the Mediation Services of Anoka County is having a fundraiser spring event on May 29`h at 7:00 a.m. at St. Stephens Church in Anoka. (Denny Carlson Retirement) Councilmember Trade stated on June 5, 2014 at 5:30 p.m. at the Courtyards is the retirement for Denny Carlson sponsored by Youth First. ADJOURNMENT Motion by Trade, Seconded by Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 7:50 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary A 1 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Council Jim Dickinson, City Administra Michelle Hartner, Deputy City ( Approve Used Vehicle Sales Business License /Carbucks Inc. /3138 -162nd Lane NW August 6, 2014 INTRODUCTION Amal Abughazaleh, owner of Carbucks Inc. has applied for a Used Vehicle Sales Business License. DISCUSSION The applicant will be a tenant at the subject property and will operate a used vehicle sales business. The applicant is a state licensed used vehicle sales dealer. The appropriate application fee has been paid. A Condition Use Permit was approved at 3138 -162nd Lane NW on July 19, 2011. (See attached resolution R055 -11) There are 3 other tenants at this property. ACTION REQUIRED The City Council is requested to approve the above license for the period August 7, 2014 through December 31, 2014. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License application Approved Resolution C T Y o f D 06VE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV ply `SQ4Used Vehicle Sales Business License Application Required Documents: • Completed Application Form • Vehicle Sales License Fee: $105.00 • Copy of Current Photo Identification • Copy of State Dealers License • Workers Compensation Form • Completed Minnesota Vehicle Dealer License Commercial Location Checklist Person Applying For License: First Name A MA L Middle Name Home Address Home Phone Last Name b Lte P, a, zaLe h Business Phone ,85 S' GYQ 1 T hj Fax Date of Birth: — '— ' ' ' Drivers License No. Property Owner Information: First Name TA—coo Middle Name "YYX Last Name HL mP Home Address _ Home Phone Business Phone -76,73 3 (01`ax If there are multiple property owners attach complete information for each owner. Business Information: Business Name CArbueKs T Ncf Business Address 3 1,3 9 lG'�"d LN NW 7 A Aldo y(zv MA15.53 o y Minnesota Business ID No. State of Minnesota Dealership License No. I 3 � _0 9 I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. The foregoing statements are true and correct to the best of my knowledge and belief and I understand that providing false, incomplete or inaccurate information may be cause for denial of my license. In addition, I understand the following: Infonnation in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 31" of each year. Payment of annual licensing fee shall be sufficient to renew license unless other action under the City Code is taken by the City. Lack of payment of annual licensing fee shall be cause for revocation of license. I understand that a background check will be conducted as a part of the application process. Signature 7/0111Y Date 60 Day date 120 Day date h��Nt OF PMe�'0 WP 9a 'o < Sl9TFOF MINNESO�P Alcohol and Gambling Enforcement Bureau of Criminal Apprehension Driver and Vehicle Services Emergency Communication Networks Homeland Security and Emergency Management Minnesota State Patrol Office of Communications Office of Justice Programs Office of Pipeline Safety Office of Traffic Safety State Fire Mamhal' Driver and Vehicle Services 445 Minnesota Street, St. Paul, Minnesota 55101 Phone: 651/296 -6911 TTY: 6511282 -6555 Website: dps.mn.gov Dealer Unit (651) 296 -2977 AREA SP Dealer Fax (651) 297 -1480 NOTICE: LICENSE CERTIFICATE ATTACHED BELOW CARBUCKS INC 3138 162ND LN NW #7 ANDOVER, NIN 55304 Dear Dealer: Contact: AMAL Phone: 612 - 886 -7894 DT38209 Type: USED You have been issued a temporary motor vehicle dealer license number DT38209. The temporary license is valid for 90 days from the date of application; until 9/30/2014. We will need the following documents and /or information by 8/30/2014: NONE. Failure to submit the missing item(s) will result in denial of the license application. Before the temporary license expires, a dealer examiner will call on you at your place of business during normal business hours. An inspection must occur prior to an approval of a license. The examiner will verify information provided by ),on on your license application forms, inspect your records and provide basic training in the areas of dealer licensing, vehicle transfer and registration procedures. After completion of the period of investigation and inspection the examiner will recommend either granting or denial of a permanent license. False statements on an application for a state business license are cause for inintediate denial of the license. Sinc rely, Dealer Licensing and Inspections NIN STATUTES DO NOT PROVIDE FOR REFUNDS ON LICENSE AND PLATE FEES. . .........................Detach at Dotted Line ............................ TEMPORA R Y DEALER LICENSE CERTIFICATE Dealer #: DT38209 Type: USED Owners/ AMAL ABUGHAZALEH Officers CARBUCKS INC 3138 162ND LN NW #7 ANDOVER, MN 55304 Makes: Bond Cc: WESTERN SURETY Liability Co: PROCENTURY INS CO Expires: 9/30/2014 Bond number: 62069788 Policy number: AAUI405642 EQUAL OPPORTUNITY EMPLOYER not valid without state seal Term: CONTIN OF P,& s 4PP 9m o < sT�TfOF MINNESOSP Alcohol and Gambling Enforcement Bureau of Criminal Apprehension Driver and Vehicle Services Emergency Communication Networks Homeland Security and Emergency Management Minnesota State Patrol Office of Communications Office of Justice Programs Office of Pipeline Safety Office of Traffic Safety State Fire Marshall Driver and Vehicle Services 445 Minnesota Street, St. Paul, Minnesota 55101 Phone: 651/296 -6911 TTY: 651/282 -6555 Website: dps.mn.gov Dealer Unit (651) 296 -2977 AREA SP Dealer Fax (651) 297 -1480 CARBUCKS INC 3138 162ND LN NW #7 ANDOVER, MN 55304 Re: Acquiring 21 -Day Temporary Permits, Reassignment forms, Secured Power of Attorney forms, As Is Warranty Stickers and Purchase Contracts, and Applications to Title /register a Motor Vehicle. Other motor vehicle forms can be obtained from our web site dvs.dys.mn.eov Dear Dealer: You have been issued a temporary motor vehicle dealer license number DT38209. If you have been issued either a NEW or USED LICENSE you are eligible to acquire and issue 21 -day Temporary Residential Permits. When a vehicle has been sold to a Minnesota resident and there is no current registration on the vehicle a 21 -day Temporary Permit may be issued by the selling dealer provided that the dealer has collected the applicable registration fees from the buyer and has documented that fact on the purchase contract. This permit is honored as valid registration while plates /stickers are being obtained and delivered to the buyer by the selling dealer. They are available for purchase by contacting either: Minnesota Automobile Dealers Association (MADA) 200 Lothenbach Ave W. St Paul, MN 55118 Phone (651) 291 -2400 or; Northland Independent Auto Dealers Association (NIADA) 850 East Cliff Road Bumsville, MN 55337 Phone (952) 894 -1766 Dealer #: DT38209 Type: USED Owners/ AMAL ABUGHAZALEH Officers CARBUCKS INC 3138 162ND LN NW #7 ANDOVER, MN 55304 Makes: Bond Co: WESTERN SURETY Liability Co: PROCENTURY INS CO Expires: 9/30/2014 Bond number: 62069788 Term: CONTIN Policy number: AAU1405642 EQUAL OPPORTUNITY EMPLOYER s MINNESOTA DEPARTMENT OF PUBLIC SAFETY DRIVER AND VEHICLE SERVICES 445 Minnesota Street �f +' Saint Paul, MN 55101 -5186 Phone: (651) 296 -2977 Fax: (651) 297 -1480 Web: dvs.dps.mn.gov Email: DVS.DealerQuestion @state . mn.us OFFICE USE ONLY DEALER NUMBER: DATE RECEIVED: INITIALS: Certification of Compliance with Minnesota Worker's Compensation Law This certification must accompany an application for a Minnesota Motor Vehicle Dealer's License Minnesota Statutes, section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until the applicant certifies that they are in compliance with the workers' compensation coverage requirements outlined in section 176. Failure to provide the following information or reporting false information will result in the denial of your license application. Providing false information may result in a $2,000 penalty. Insurance Information me of Insurance Company (not Agent) Policy Number: Dates of Coverage: / / to Exemption I am not required to have workers' compensation liability coverage because (please check one): RI have no employees I— I am self- insured (attach permit to self insure) � N4IF I have no employees who are covered by the workers' compensation law (these include: spouse, parents, children) I certify that the Information provided above is accurate and complete. I understand that if I have employees (who are not a spouse, parent, or child), valid workers' compensation policy will be kept in effect at all times as required by law. Dealership Name: CARBUCKS INC. Street 3138 162ND LN NW #7 City ANDOVER Print name of signer: AMAL ABUGHAZALEH (Signature of Owner /Officer) (10112) State MN Zip 55304 Phone: (612) 886 -7894 DATE 06/24/2014 Z�lMINNESOTA DEPARTMENT OF PUBLIC SAFETY DRIVER AND VEHICLE SERVICES 445 Minnesota Street e_ Saint Paul, MN 55101 -5186 Phone: (651) 296 -2977 Fax: (651) 297 -1480 Web: dvs.dps.mn.gov Email: DVS.DealerQuestion @state.mn.us Minnesota Vehicle Dealer License — Commercial Location Checklist This checklist describes (check one): [ Primary Location 0 Additional Location Dealer Name: CARBUCKS INC. Street City ANDOVER OFFICE USE ONLY DEALER NUMBER: DATE RECEIVED: INITIALS: (Attach a separate checklist for each location) 3138162ND LN NW' k7 Dealer Number: State iV1N Zip 55304 County ANOKA Commercial Building Requirement: New, Used, Salvage Pool, and Auctioneer Dealers must have a Commercial Building, which means a permanent, enclosed building that is on a permanent foundation and is connected to local sewer and water facilities or otherwise complies with local sanitation codes, is adapted to commercial use, and conforms to local government zoning requirements. (Minnesota Statutes, section 168.27 subdivision 1). Commercial Office Space Requirement: Lessors, Wholesalers, and Brokers must have at least a Commercial Office Space, which means a space occupying all or part of a commercial building. (Minnesota Statutes, section 168.27 subdivision 1). Instructions Check the type of dealer's license that applies Answer T (True) or F (False) to each statement that applies to the license type you checked. Dealership owner or officer must sign on reverse side of form. Check the license type that applies to you: New Q Used E] Salvage Pool ❑ Additional Location E] DSB TIF n Displav Lot - respond rn o 7 c o _ • 1• ...... -" , H V V11Jy The dealer keeps all books and records necessary to conduct business at the main dealership location. The T dealer maintains copies of the books and. records at any additional locations they may have. 2• The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof of T ownership or Verification of Property Lease - form PS2407. 3 The dealership has a separate and identifiable entrance that leads to the outdoors (See definition of commercial building above). May include a strip mall or commercial garage building. Other entrances that lead from other areas of the building must be closed and lockable (Commercial office space within T a commercial building does not meet the statutory license requirement). 4. The public cannot access the dealership by entering through any other business or residence that is located in the same building as the dealership. T 5• T The dealership location is enclosed with Floor to ceiling walls, a door that can be shut and locked to close off the entire entrance, and is designated for exclusive use of the dealership. 6. T The dealership location has an address that is separate from any other address in the building. 7. The dealership has a display area, either indoors or outdoors, large enough to display at least 5 vehicles: This display area is designated for the exclusive use of the dealership T and is distinguished from any other business' inventory. 8. The dealership has a sign outside of the commercial building, in a public area that identifies the dealership. The sign must be in letters that contrast sharply in color with the sign background. If the sign is on a commercial building or a display area, it must be readily legible during daylight hours from the nearest road or street. T If the dealer's display area is not adjacent to the dealer's commercial building, the sign at the display area indicate where the commercial building is located. must also 9• T The dealership's normal business hours are conspicuously p y post_d and readily viewable by the public. 10. T Personnel or automatic telephone answering service is available during normal business hours. 11. T The above location meets all local zoning requirements as indicated on the Zoning Verification Form (PS2421). 1-' (New Vehicle Dealers Only) The dealership has a facility for the repair and service of motor vehicles and the storage of parts, not more than ten miles distance from the principal place of business. °C' ^1015 02/ 12 ( ) - over - Check the license type that applies to you: F—I Wholesale License E] Lessor R Broker TIF Auctioneer TIF The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership location is enclosed with Floor to ceiling walls, a door that can be shut and locked to close off the entire entrance and is designated for exclusive use of the dealership. a commercial or residential space in the same building must be lockable and close the entire entrance. Shared office space, such as a reception area or secretary, does not qualify as a public area. Personnel or automatic telephone answering service is available during normal business hours. The above location meets all local zoning requirements as indicated on the Zoning Verification - form PS2421. (Broker Only) The dealership has a sign, clearly identifying the broker by name and listing the business hours. The sign is posted in a location readily viewable by the public. T (Lessor Only) The dealership's normal business hours are conspicuously posted and readily viewable by the public. Auctioneer TIF Limited Used Vehicle License T/F The dealer keeps all books and records necessary to conduct business at the main dealership location:The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or automatic telephone answering service is available during normal business hours. This place of business meets all standards outlined above. I understand that any incorrect statement constitutes material misrepresentation and as a result, the dealer license is subject to withdrawal. X (Signature of Owner /Officer) DATE: Jun 24, 2014 The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease - form PS2407. The dealership has a separate and identifiable entrance that leads to the outdoors or to a public area. The dealer may maintain other entrances to the dealership. Other entrances that lead from a commercial or residential space in the same building must be lockable and close the entire entrance. Shared office space, such as a reception area or secretary, does not qualify as a public area. The public cannot access the dealership by entering through any other business or residence that is located in the same building as the dealership. The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire entrance and is designated for exclusive use of the dealership. The dealership location has an address that is separate from any other address in the building. The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or automatic telephone answering service is available during normal business hours. The above location meets all local zoning requirements as indicated on the Zoning Verification Form (PS2421). Limited Used Vehicle License T/F The dealer keeps all books and records necessary to conduct business at the main dealership location:The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or automatic telephone answering service is available during normal business hours. This place of business meets all standards outlined above. I understand that any incorrect statement constitutes material misrepresentation and as a result, the dealer license is subject to withdrawal. X (Signature of Owner /Officer) DATE: Jun 24, 2014 MINNESOTA DEPARTMENT OF PUBLIC SAFETY 9 DRIVER AND VEHICLE SERVICES /1 445 Minnesota Street cm j .,/ Saint Paul, MN 55101 -5186 Phone: (651) 296 -2977 Fax: (651) 297 -1480 Web: dvs.dps.mn.gov Email: DVS.DealerQuestion @state.mn.us Verification of Prope Lease OFFICE USE ONLY DEALER NUMBER: DATE RECEIVED: INITIALS: According to Minnesota Statue 168.27, Subd.10 -Place of Business, all licensees under this section (New, Used, Lessor, Wholesaler, Auction, Used Limited, DSB) shall have an established place of business, which shall include owned or a minimum lease term of one year by the licensee. Note: If Owned - Proof of Property Ownership is required. Example: Property Tax Statement. NAME OF DEALERSHIP: CAet - -� =Nc- State of Minnesota County of: Al ki U 1,-- Pi C r�_ � t' y-✓t that I am the owner of the property located at , being first duly sworn, depose and say (o ;�' d /COL) -� `F yam' PI'l Jovto ,-- (City) (State and Zip Code) and certify that I have leased the above property to LA,rL LCS St,� (Name of the Lessee /Dealer Ovmer) from {'r ( 2,01 -f to C.Ii0(2 -1 i (Effective Date) - I (Termination Date) SIGNATURE OF PROPERTY DINNER BRIDGET hAARY ROSSMANN Notary Public Minnesota '; ?f my Comm. Expires Jan 31, 2015 PS2407 -07 (02/12) DATE: Cy D Signed and sworn before me by This day of 20 x I r t k F (Nota (y PPublic) My commission expires CTTY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R055 -11 A RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR USED VEHICLE SALES ON PROPERTY LOCATED AT 3138 162ND LANE NW LEGALLY DESCRIBED AS THE EAST 150 FEET OF THE WEST 400 FEET OF THE SOUTH 433 FEET OF THE NORTH 2184.99 FEET OF THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 16 TOWNSHIP 32 RANGE 24, ANOKA COUNTY MINNESOTA, EXCEPT ROAD, SUBJECT TO EASEMENTS OF RECORD. WHEREAS, the applicant has requested approval of a conditional use permit for used vehicle sales on the subject property; and; WHEREAS, `the Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning Commission recommends to the City Council approval of the conditional use permit request, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has ® received the recommendation of the Planning Commission and approves used vehicle sales on the subject property subject to the following: 1. The applicant shall be required to obtain approval of a vehicle sales business license from the City Council. 2. Vehicle display parking, customer parking and employee parking shall be provided to meet the requirements of the City Code. The parking area striping shall be painted to clearly define the parking stalls. 3. There shall be a maximum five vehicles for sale at the property at any one time. 4. The hours of operation shall be limited to Monday through Saturday between the hours of 6:00 am and 9:00 pm. Adopted by the City Council of the City of Andover on this 19th day of July, 2011. CITY OF ANDOVER ATTEST. n� , ichael R. amache , Mayor i-Nfi hello Hartn/ erDeputy City Clerk 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT DATE: Mayor and Council Members Jim Dickinson, City Administrator / Finance Dire Fred Patch, Chief Building Official Contractor Licensing Ordinance Amendment - Title 3, Chapter 3, Construction Activities August 6, 2014 INTRODUCTION Before adoption of the Minnesota State Building Code in 1972, the State licensed only a few specialized building contractors. Initially, electricians, plumbers and a select few other special trades were required to be licensed. Then in 1974, the newly formed City of Andover adopted ordinances requiring more building contractors to be licensed than those licensed by the State. Since that time, especially beginning in the early 1990's and continuing to date, the State of Minnesota has sought to license and regulate increasingly more residential contractors and commercial trade contractors. The State now licenses: • Residential Building Contractors • Manufactured Home Installers • Plumbers & Medical Gas Installers • Water Conditioning Contractors • Electricians & Technology Installers • Fire Sprinkler Contractors • Elevator Installers • Residential Remodelers • Roofing Contractors • Building Movers • Sewer and Water Installers (Pipe Layer Card) • High Pressure Piping Installers • Well Drillers • On -Site Sewage Treatment Contractors In addition, beginning in 2013 anyone not licensed but working in building construction must registered with the State. First through the Department of Commerce and now through the Department of Labor and Industry, the State vigorously enforces its licensing and registration laws statewide by pursuing violations; imposing cease and desist orders, fines and other civil and criminal penalties. State licensed contractors must provide required bonds and insurance, and contribute to a recovery fund for persons damaged by building contractors. The State has yet to determine that the public would be better protected by licensing commercial general contractors, mechanical contractors and many other single trade specialty contractors. Mechanical contractors must now registered and submit a bond to the State. Within the next several years, mechanical contractors will likely be the next category of specialty contractors required to be fully licensed by the State. Building Department staff have surveyed 20 local cities and recommends that the City of Andover discontinue licensing of construction contractors with the exception of mechanical contractors. The City would continue to license mechanical contractors until such time they become State licensed. It is also proposed that the permit provisions of Title 3, Chapter 3, Construction Activities be repealed as they are redundant to Andover City Code, Title 9 Building Regulations, and superseded by Minnesota State Building and Fire Codes. As permits are processed, the Building Department will continue to verify the licenses, bonds and insurance of State licensed contractors. The City collects $5.00 for license verification with each permit issued to a residential building contractor, remodeler or roofer. The Building Department will also continue to maintain a local registry of all contractors working in the City. BUDGET IMPACT Contractor license fee revenues for 2012 were $8,455, and for 2013 were $9,525. By amending Title 3 Chapter 3, Construction Activities as recommended, annual Building Department licensing revenues may decrease by approximately fifty percent. However as post- recession development returns, loss of license revenue should be more than offset by increased revenues resulting from valuation and permit fee updates adopted by Council in 2013. Revenues from reasonable permit fees are justifiable as true "user fees" for city services provided for contractors actually doing work in the community. ACTION REQUESTED The Building Official and City Administrator recommend that the Andover City Council move to amend Title 3, Chapter 3, Construction Activities to discontinue local licensing of construction contractors other than mechanical contractors; and approve the summary ordinance for publication. If Council would like a further review and discussion before amending the contractor licensing ordinance, staff would recommend that a discussion take place at the August council workshop. Respectfully Submitte , e� Fred Patch, Chie Building Official Attachments: Proposed Ordinance CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING THE CITY CODE TITLE 3, CHAPTER 3, CONSTRUCTION ACTIVITIES THE CITY COUNCIL OF THE CITY OF ANDOVER DOES HEREBY ORDAIN AS FOLLOWS: CITY CODE TITLE 3 CHAPTER 3: CONSTRUCTION ACTIVITIES SECTION: 3 -3 -1: Licenses Required 3 -3 -2: Application For License; Fee 3 -3 -3: Insurance Requirements 3 -3 -4: Expiration Of License 3 -3 -5: Gon& Gtion Permits Den,uredi Coed 3-3 6: Penalty 3 -3 -1: LICENSES REQUIRED: A. GentraGtOrs Generally: Mechanical Contractors: Before any person shall engage in the business of doing or performing listed in this see +ion' mechanical work (including heating, air conditioning, ventilation, aas fireplace installation and liauid fuel or fuel oas pipina). he /she shall first obtain a license to do so as hereinafter provided-. . • ._ mffiffiWATIA B. HeatiRg .. , E 7-90 - - -, 9--0-AA;LLhUAWAAWA - Mechanical Contractors Enaaaed in Fuel Gas Pioina: No individual, partnershi or corporation or other business association licensed by the City shall perform fuel gas piping work within the city, without providing a certificate of competency or other evidence demonstratina competencv to the satisfaction of the Buildina Official prior to licensure. All insurance requirements listed under Section 3 -3 -3 of this chapter shall apply. (Amended Ord. 22, 6 -11 -1974; amd. 2003 Code) 3 -3 -2: APPLICATION -FOR LICENSE; FEE: All licenses shall be obtained from the City Clerk. Applications for licenses shall be filed with the Clerk on the forms furnished by the city. The fee for each license shall be as set forth by ordinance and shall not be refunded or prorated. (Amended Ord. 22, 6 -11 -1974; amd. 2003 Code) 3 -3 -3: INSURANCE REQUIREMENTS: No license shall be issued until the applicant shall furnish a policy of insurance insuring each applicant against liability imposed by law on account of injury to persons in the amount of one hundred thousand dollars ($100,000.00) per person and three hundred thousand dollars ($300,000.00) for each accident and a policy insuring the applicant against liability imposed by law on account of damage or destruction to property in the amount of fifty thousand dollars ($50,000.00). All licensees, as listed in Section 3 -3 -1 of this chapter, shall furnish the city with a copy of or evidence of the insurance policy or policies that shall provide that the same shall not be canceled by the insurer or the insured withoutten (10) days' prior written notice thereof being given to the city. In case of cancellation of such insurance, such license shall be suspended automatically until such insurance shall be replaced. (Amended Ord. 22, 6 -11 -1974) 3 -3 -4: EXPIRATION OF LICENSE: All licenses issued under this chapter shall expire on December 31 following the date of issuance. If a license is granted hereunder and is not renewed prior to expiration, then all rights granted by such license shall cease, and any work performed after the expiration of the license shall be in violation of this chapter. All licenses are subject to revocation or forfeiture prior to expiration date. (Amended Ord. 22, 6 -11 -1974; amd. 2003 Code) k�t#s�iTil \L id= Inramgrou - r E 7-90 - - -, it On cite dentin � 2 systems 6 Well installation Ord 22 6 41 1974) (Amender! 3 3 6: PENALTY: Any person who violates any provision of this chapter, upon conviction thereof, shall be punished as defined by state law. (Amended Ord. 22, 6 -11- 1974) All other Titles, Chapters and Sections of the City Code shall remain as written and adopted by the Andover City Council. Adopted by the City Council of the City of Andover on this 6th day of August, 2014. ATTEST: Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Michael R. Gamache, Mayor The clean text of the amended chapter will read as follows: CITY CODE TITLE 3 CHAPTER 3: CONSTRUCTION ACTIVITIES SECTION: 3 -3 -1: License Required 3 -3 -2: Application For License; Fee 3 -3 -3: Insurance Requirements 3 -3 -4: Expiration Of License 3 -3 -5: Penalty 3 -3 -1: LICENSE REQUIRED: A. Mechanical Contractors: Before any person shall engage in the business of doing or performing mechanical work (including heating, air conditioning, ventilation, gas fireplace installation and liquid fuel or fuel gas piping), he /she shall first obtain a license to do so as hereinafter provided. B. Mechanical Contractors Engaged in Fuel Gas Piping: No individual, partnership, or corporation or other business association licensed by the City shall perform fuel gas piping work within the city, without providing a certificate of competency or other evidence demonstrating competency to the satisfaction of the Building Official prior to licensure. All insurance requirements listed under Section 3 -3 -3 of this chapter shall apply. (Amended Ord. 22, 6 -11 -1974; amd. 2003 Code) 3 -3 -2: APPLICATION FOR LICENSE; FEE: All licenses shall be obtained from the City Clerk. Applications for licenses shall be filed with the Clerk on the forms furnished by the city. The fee for each license shall be as set forth by ordinance and shall not be refunded or prorated. (Amended Ord. 22, 6 -11- 1974; amd. 2003 Code) 3 -3 -3: INSURANCE REQUIREMENTS: No license shall be issued until the applicant shall furnish a policy of insurance insuring each applicant against liability imposed by law on account of injury to persons in the amount of one hundred thousand dollars ($100,000.00) per person and three hundred thousand dollars ($300,000.00) for each accident and a policy insuring the applicant against liability imposed by law on account of damage or destruction to property in the amount of fifty thousand dollars ($50,000.00). All licensees, as listed in Section 3 -3 -1 of this chapter, shall furnish the city with a copy of or evidence of the insurance policy or policies that shall provide that the same shall not be canceled by the insurer or the insured without ten (10) days' prior written notice thereof being given to the city. In case of cancellation of such insurance, such license shall be suspended automatically until such insurance shall be replaced. (Amended Ord. 22, 6 -11 -1974) 3 -3 -4: EXPIRATION OF LICENSE: All licenses issued under this chapter shall expire on December 31 following the date of issuance. If a license is granted hereunder and is not renewed prior to expiration, then all rights granted by such license shall cease, and any work performed after the expiration of the license shall be in violation of this chapter. All licenses are subject to revocation or forfeiture prior to expiration date. (Amended Ord. 22, 6 -11 -1974; amd. 2003 Code) 3 -3 -5: PENALTY: Any person who violates any provision of this chapter, upon conviction thereof, shall be punished as defined by state law. (Amended Ord. 22, 6 -11 -1974) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE NO. SUMMARY AN ORDINANCE AMENDMENT TO CITY CODE, TITLE 3, CHAPTER 3, CONSTRUCTION ACTIVITIES, RELATING TO CONTRACTOR LICENSING. �y111:111t1]I IC�7:i' /:�i]1 Y [�]_:irilMli C�J�►i3Z�] 11[y� Statutory Authorization This ordinance amendment is adopted pursuant to the authorization and policies contained in Minnesota Statute 412. Policy The purpose of these regulations is to protect the public health, safety and welfare, remove redundant building permit and fee requirements from ordinances, and defer most construction contractor licensing to the State, but provide for licensing of mechanical contractors in the City of Andover. GENERAL PROVISIONS AND DEFINITIONS Jurisdiction The provisions of this ordinance shall apply to the City of Andover. Enforcement The City Administrator or his/her designee shall have the authority to enforce the provisions of this ordinance. Interpretation Interpretation of the provisions of this ordinance shall be held to be the minimum requirements and shall be liberally construed in the favor of the governing body. A printed copy of this ordinance is available for inspection by any person during regular hours of the City Clerk. Adopted by the City Council of the City of Andover on this 6th day of August, 2014. ATTEST: CITY OF ANDOVER Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor ,NDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David Carlberg, Community Develo men Director FROM: Stephanie L. Hanson, City Planner SUBJECT: Public Hearing/Vacation of Drainage and Utility Easement/ 15031 Thrush Street - Planning DATE: August 6, 2014 INTRODUCTION The property owner Rick Walczynski is seeking to vacate 749 square feet of drainage and utility easement across parts of his residential lot located within the Woodland Estates development. The location of the vacation is attached for your review. DISCUSSION Mr. Walczynski would like to vacate a portion of the drainage and utility easement to extend the useable yard by building up a portion of the area directly behind the home. The sloping yard makes it challenging for his children to use the area for sports; therefore building up the area will give an area for the children to play. As part of the overall project, a retaining wall will be constructed at the edge of the drainage and utility easement. Also, he would eventually like to construct a shed. Engineering staff reviewed the request and finds the request acceptable. Engineering comments are attached for your review. ACTION REQUESTED The Council is asked to hold a public hearing and approve the proposed vacation of drainage and utility easement. Attachments Resolution Location Map July 18, 2014 Engineering Comments Easement Vacation Exhibit Respectfully submitted, Stephan e L. Hanson City Planner Cc: Rick Walczynski, 15031 Thrush St, Andover, MN 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION GRANTING THE VACATION OF DRAINAGE AND UTILITY EASEMENT AT 15031 THRUSH STREET NW SHOWN IN EXHIBIT A AND LEGALLY DESCRIBED AS: The west 7 feet of the east 40 feet except the north 5 feet and south 25 feet thereof, and The west 23 feet of the east 40 feet of the north 15 feet of the south 25 feet thereof WHEREAS, the property owner has requested to vacate the described drainage and utility easement; and WHEREAS, a public hearing was held and there was no opposition to the request; and WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of drainage and utility easement. Adopted by the City Council of the City of Andover on this 6th day of August, 2014 subject to the following: 1. The vacation of easement shall be recorded at Anoka County. ATTEST Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Michael R. Gamache, Mayor CERTIFICATE OF SURVEY -for- RICK WALCZYNSKI -of- 15031 THRUSH STREET NW I FND IP LEGAL DESCRIPTION Lot 16, Block 4, WOODLAND ESTATES, Anoka County, Minnesota. Ex. House n r- _° ee�1 4yo4 I 110.1w (164.67 PLAT} _ 164.77_, Existing ,N House 9 ° =Deck �+ jp Patio . // j T � / - `9 55 l!" 14.0 ep5 BM11' O Gar age /�� 000 9.: 10 if e10M ReT4MMa 14 r --- ` ND IP County, Minnesota, described as follows: 3 10 I 9I 0 ': 9 direct supervision and that / am a duly Registered Land Survevor under the laws I �ye.90 09 9 i 1� 14.0. .. feet and south 25 feet thereof. W N p .' 2 Scale 1"= 20' o I W co co I d I Sidpwolk I �J r 2 �p feet of the south 25 feet thereof. PLAT) I J I 6.6. I ° NORTH Q Existing N� Drive 900 00 n i LINE • / o DENOTES IRON MONUMENT SET, MARKED RLS# 41578 LEGAL DESCRIPTION Lot 16, Block 4, WOODLAND ESTATES, Anoka County, Minnesota. Ex. House n r- _° ee�1 4yo4 I 110.1w (164.67 PLAT} _ 164.77_, Existing ,N House 9 ° =Deck �+ jp Patio . // j T � / - `9 55 l!" 14.0 ep5 BM11' O Gar age /�� 000 9.: EASEMENT TO BE VACATED: 40.1 10 if 92. Y' gft-QRO ` ND IP County, Minnesota, described as follows: n 244 .4 4 44 ', e9 BM1B y, 0 ': 9 direct supervision and that / am a duly Registered Land Survevor under the laws �\ ems' �ye.90 09 9 i 1� 14.0. .. feet and south 25 feet thereof. FND IP N 099.51 '� —�_�. —J ': X09l.te:y p .' 2 Scale 1"= 20' Drawn By. JER S84 °37'25 "E '' SETSPK- DL = 6776 Lake Drive NE, Suite 110 I 164.70 r 2 �p feet of the south 25 feet thereof. PLAT) 001`1 I(164.67 NEIGHBORING LANDSCAPE EDGINGILIES 6.8 FEE OVER z LINE • DENOTES IRON MONUMENT FOUND AS LABELED o DENOTES IRON MONUMENT SET, MARKED RLS# 41578 DENOTES CONCRETE SURFACE +e �______� I DENOTES BITUMINOUS SURFACE DENOTES EASEMENT AREA TO BE VACATED (749 SO. FT.) DENOTES EXISTING TREE 'DENOTES PROPOSED RETAINING WALL DENOTES EXISTING CONTOURS �i DENOTES PROPOSED CONTOURS EASEMENT TO BE VACATED: 40.1 That part of Lot 16, Block 4, WOODLAND ESTATES, Anoka / hereby certify that this plan, survey or report was prepared by me or under my ` ND IP County, Minnesota, described as follows: • Denotes Iron Found an assumed datum. direct supervision and that / am a duly Registered Land Survevor under the laws �\ ems' The west 7 feet of the east 40 feet except the north 5 44-16 + 1 1 feet and south 25 feet thereof. of the State of Minnesota. Dated this 21st day of duly 2014. 40 - -1____ w and Scale 1"= 20' Drawn By. JER b www.e9�aa.com 6776 Lake Drive NE, Suite 110 + The west 23 feet the east 40 feet of the north 15 r 2 �p feet of the south 25 feet thereof. 001`1 z eF N > +e X194.22 e1 Co. 4 - 84. a+ Bens NEIGHBORING COMPOST BIN Qo .... LIES 8.8 FEET OVER LOT LINE 1� e0 886.45 0N FND IP #9808 INVERT i NOTES - Field survey was completed by E.G. Rud and Sons, Inc. on 06/07/13 and 7/11/13. - Bearings shown are on an assumed datum. - Curb shots ore taken at the top and back of curb. a Denotes Iron Set Bearings shown are On / hereby certify that this plan, survey or report was prepared by me or under my • Denotes Iron Found an assumed datum. direct supervision and that / am a duly Registered Land Survevor under the laws E.O. RNR it SONS, INC_ of the State of Minnesota. Dated this 21st day of duly 2014. H18" Professional Land Surveyors Scale 1"= 20' Drawn By. JER www.e9�aa.com 6776 Lake Drive NE, Suite 110 Job No.: 13388LS Pro ect Mana er: JER J 9 License No. 41578 Lino tLake , MN 55014 tN_a 15031 Thrush St location A N66W 15218 }0 1, 15p9 15194 1 ISIGG 15154 -1 L5140 ISIN, -t5210 L5 l f 1520 15261 1 1526 ISM L_. J_ _ = 1-- 2j j 15263 .VETERANS — VD 11197 2n BLVD VETERANS ME r �yy 222 2M8 7 L5211 Me, 10 22 L 2, FI," I Mee M7. MIS 15 5186 r 1 2M/2236 2222 2MS 2162 2148 2 U Ism, L521� 1:221 Me' 3 'R�� In, + 2 79 2n7 22n Zzm 11jZ179 W19 ISL72 21211 1' 1 . I I 21632149 21 512119 - - I Me M47 252STLN -77 L Isis islsr�N r T. kN ten 21" i 2236 2222 ISL3L 2210 1 1 11 �12 2273 21. I23]](ri2363 2349233] t` I L5143 1 2M2 22" 2LS5 226?� �2237122J�221 z L!LI7 J51STAVE ISISTAVE 22"S'4 4.Si sr AVE -\ 1,15103 2�jiiAVE UL27 190L 1253 W11 r L... 1831 ISIS 2384.13 2358 234M1'£. 2 2332 2272 I22W 2nG 2212 JL84 IW92 LW79 XW67 2ni t2211 2035/'` R05STOWN BLVD <�> LW70 22L 2133'2XJ9� I%IS Eli 150]4.94( I5058 isOTH LN ISOTH LAr 15 L5056 f 055 W —,wm 7 276�- 't" W55 1�3 1� IW38 1�6 _7� 2,,T" 7,k r 21 26 �UO2 -- ---- I.0 t; IW31 LM32 j IM26 15033 _ IW2G Y Oi 15029 ST Iww n571 MS 74 LWIS I r . 1 21 IW22 I �� I \ It, 12W: 71 210 -- I - 0 II SOTHAVE IWII {21431 2119 21 5 2507-H - LWL2 2XG9 215V 1084 X"86 z2356 H AVE OTH AVF L074 IM71 pn" 229212280 122MI 1"67 1 Z 3X 2226 22121� j 10751 21ul2X32 21M, 1 Use 56 1 531 0,� '2279 2M 2W3. r212J 210 7 wasi '4942 ION 1 212L\ �M73 33 LW� 2157 14922 1033 AVE SUNSWHEPARK n' /2323 �49�"�' 9 L492,/ LOU 22W 2M 149TH 41kis G 1016 /'—�211111 n" 2288 2214 2L78 2166,21562142 21m' A—S „ N 1968 1919 ISM EVELANDFISLIn 148MAVE Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and are not intended to be used as such. The maps N and documents are created as part of the Geographic Information System (GIS) that compiles records, information, and data from various city, county, state and federal resources. W E Copyright @ 2013 City of Andover, All Rights Reserved * Printed 07/25/2014 s C .1 T Y jO�F L 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV MEMORANDUM TO: David L. Carlberg, Community Development Director FROM: David D. Berkowitz, Director of Public Works /City Engineer Jason Law, Assistant City Engineer DATE: July 18, 2014 REFERENCE: Vacation of Easement Request —15031 Thrush Street The vacation of easement request for 15031 Thrush Street would result in a reduction of the rear yard easement by 7'. This would require filling in a portion of the rear yard below the 100 - year HWL of 888.5. However, in reviewing the original grading plan, the ponding / low area in the rear yard shown in the approved grading plan for Woodland Estates has a much smaller volume than what will still remain after the applicant completes the proposed retaining wall improvements, therefore there should be no negative effects on the design high water level of the basin. It appears that this low area was never filled in per the original plan, most likely in an attempt to save trees. From an engineering standpoint, this vacation of easement request is acceptable. The one comment that needs to be addressed with the proposed plan is to make sure that the retaining wall on the south side of the proposed shed is 10' away from the storm sewer pipe, outside of the drainage and utility easement. This is necessary so public works can access this storms sewer pipe for maintenance purposes, and long term, for replacement of the pipe. H: \Engineering \Commercial Site Plans \Open Commercial Site Plans \15031 Thrush Street VOE.doc CERTIFICATE OF SURVEY for— RICK WALCZYNSKI —of— 15031 THRUSH STREET NW I FND IP NORTH 0 r 0 I I W �J �, N of LEGAL DESCRIPTION Lot 16, Block 4, WOODLAND ESTATES, Anoka County, Minnesota. / /// j I Ex. House i r r BLO_ __N_ T 8- 4 -°- 3 2'10 " I (16467 . PLAT • X !6' CK RETAINING WALL 16477 10 I SETSPK -POL 900.40 899.41 898.38 989E / �E�jiy�'��E '889 VV9 Imo/ 5. rn O •. �i � ^i ' -- W SETSPK. OL I ,1.s + a Sidewalk 04' 00 Existing 0.7 House f m ` / r. I aJ O� I Existing (\ I Drive 00 00 I - - - -- 35.9 - - - -- 10 I — — — �-L FND IP I S84 037125 'E I LEGEND DENOTES IRON MONUMENT FOUND AS LABELED DENOTES IRON MONUMENT SET, MARKED RLS# 41578 DENOTES CONCRETE SURFACE Garage ///4/ / �E�jiy�'��E '889 VV9 Imo/ 09,gs 6 + �`.. O •. �i � FND IP I S84 037125 'E I LEGEND DENOTES IRON MONUMENT FOUND AS LABELED DENOTES IRON MONUMENT SET, MARKED RLS# 41578 DENOTES CONCRETE SURFACE �28ea. \\ 3 893.00 —' �E�jiy�'��E '889 6y9'•.__- WAL,6 ''.. ,9 9 09,gs 6 + �`.. O •. �i � _ ' Xg97 ig ! Ln ' -- W SETSPK. OL I + ? 04' 0 000 Patioa . Deck f m ` / �0 09ry. go N NO 9 .•. 08p'! -pry ,. •• 0 0y'S�9 g9 °0 '':�i 009gry 0 5•;: Ivy/ -� r �28ea. \\ �y FND IP 89''1xa.0 � 892.0 6y9'•.__- WAL,6 ''.. ,9 9 X'� ''.. 890.29 '•.. Imo'- 2. 6 + �`.. O •. �i � _ ' Xg97 ig ! Ln _ 1 - - -- 40 ---L - - -- W SETSPK. OL I + ? 04' 0 0 ' \A .� 6 EASEMENT TO BE VACATED: That part of Lot 16, Block 4, WOODLAND ESTATES, Anoka County, Minnesota, described as follows: The west 7 feet of the east 40 feet except the north 5 feet and south 25 feet thereof. and The west 23 feet of the east 40 feet of the north 15 feet of the south 25 feet thereof. `o- °cam° �$ryery y�PFL$�5 AO�`\j 40 j2' 0 �- I I 1 - _- ---- -� 0 / I Xg84.22 0� 00 m 4.0 'OSE + o� `ED N. 00�. Bs3.o ,jei 3� NEIGHBORING COMPOST BIN LIES 8.8 FEET OVER LOT LINE I X'sa V° �8) ^rl•9 0 q j 886.45 APRON r INVERT NEIGHBORING LANDSCAPE i ,� F7 EDGING/ LIES 6.8 FEET OVER I /� LOT LINE DENOTES BITUMINOUS SURFACE ISM DENOTES EASEMENT AREA TO BE VACATED (749 SQ. FT.) DENOTES EXISTING TREE DENOTES PROPOSED RETAINING WALL DENOTES EXISTING CONTOURS DENOTES PROPOSED CONTOURS o Denotes Iron Set Bearings shown are on • Denotes Iron Found an assumed datum. Scale 1"= 20' Drawn By: JER Job No.: 13388LS Project Manager: JER FND IP #9808 NOTES - Field survey was completed by E.G. Rud and Sons, Inc. on 06/07/13 and 7/11/13. - Bearings shown are on an assumed datum. - Curb shots are taken at the top and back of curb. 1 8128113 1 EASEMENT TO BE VACATED 2 7/11/14 RENSED EASEMENT TO BE VACATED 3 7/21/14 REVISED PROPOSED WALL N0. I DATE I DESCRIPTION l hereby certify that this plan, survey or report was prepared by me or under my direct supervision and that l am a duly Registered Land Surveyor under the laws IMF, 0. HIM a SNNSP INC. of the State of Minnesota. Dated this 21st day of ✓uly, 2014. Ef 1n Professional Land Surveyors www.egrud.com 6776 Lake Drive NE, Suite 110 License No. 41578 Lino Lakes, MN 55014 Tel. (651) 361-8200 Fax(651)361 -8701 16 -4 __.r- 7�--- �LOCK'�.RET. � 892.0 6y9'•.__- WAL,6 ''.. ,9 9 X'� ''.. 890.29 '•.. Imo'- 2. 6 + �`.. O •. �i � _ ' Xg97 ig ! Ln O'. Iv7 SETSPK. OL 164.70 ° (164.67 PLAT) "L. I�r EASEMENT TO BE VACATED: That part of Lot 16, Block 4, WOODLAND ESTATES, Anoka County, Minnesota, described as follows: The west 7 feet of the east 40 feet except the north 5 feet and south 25 feet thereof. and The west 23 feet of the east 40 feet of the north 15 feet of the south 25 feet thereof. `o- °cam° �$ryery y�PFL$�5 AO�`\j 40 j2' 0 �- I I 1 - _- ---- -� 0 / I Xg84.22 0� 00 m 4.0 'OSE + o� `ED N. 00�. Bs3.o ,jei 3� NEIGHBORING COMPOST BIN LIES 8.8 FEET OVER LOT LINE I X'sa V° �8) ^rl•9 0 q j 886.45 APRON r INVERT NEIGHBORING LANDSCAPE i ,� F7 EDGING/ LIES 6.8 FEET OVER I /� LOT LINE DENOTES BITUMINOUS SURFACE ISM DENOTES EASEMENT AREA TO BE VACATED (749 SQ. FT.) DENOTES EXISTING TREE DENOTES PROPOSED RETAINING WALL DENOTES EXISTING CONTOURS DENOTES PROPOSED CONTOURS o Denotes Iron Set Bearings shown are on • Denotes Iron Found an assumed datum. Scale 1"= 20' Drawn By: JER Job No.: 13388LS Project Manager: JER FND IP #9808 NOTES - Field survey was completed by E.G. Rud and Sons, Inc. on 06/07/13 and 7/11/13. - Bearings shown are on an assumed datum. - Curb shots are taken at the top and back of curb. 1 8128113 1 EASEMENT TO BE VACATED 2 7/11/14 RENSED EASEMENT TO BE VACATED 3 7/21/14 REVISED PROPOSED WALL N0. I DATE I DESCRIPTION l hereby certify that this plan, survey or report was prepared by me or under my direct supervision and that l am a duly Registered Land Surveyor under the laws IMF, 0. HIM a SNNSP INC. of the State of Minnesota. Dated this 21st day of ✓uly, 2014. Ef 1n Professional Land Surveyors www.egrud.com 6776 Lake Drive NE, Suite 110 License No. 41578 Lino Lakes, MN 55014 Tel. (651) 361-8200 Fax(651)361 -8701 16 -4 C I T Y O F I ,ND OWE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM Mayor and Council Members Jim Dickinson, City Admini David L. Carlberg, Community Director SUBJECT: Continue consideration of an Amended Conditional Use Permit for a Revised Planned Unit Development for Andover Clocktower Commons located at the northeast corner of Hanson Boulevard NW and Crosstown Boulevard NW. DATE: August 6, 2014 INTRODUCTION The current owners of the Andover Clocktower Commons are requesting to amend the existing approved Conditional Use Permit to revise the approved Planned Unit Development on Lots 3 -5, Block 1, Andover Clocktower Commons. This item was tabled at the July 15, 2014 City Council meeting at the request of the applicant, BDT Holdings, LLC and BDT Land, LLC Attached is a letter with the items the applicant would like addressed by the City. Due to the late receipt of the letter and the lack of back up information on the requested items, staff has not had the opportunity to prepare a response prior to the running of the packets for the meeting. DISCUSSION Backkround The original CUP /PUD approval was granted back in September of 2003. The PUD, which is located in a SC, Shopping Center District, included five (5) lots consisting of a gas convenience store (Lot 1), fast food restaurant (Lot 2), bank (Lot 3), restaurant (Lot 4) and retail (Lot 5) as shown on the attached plan. The approval also included a landscape plan identifying the common area amenities including a clock tower feature and related landscaping on Lot 4. Cross parking and access agreements were also put in place. There was also an amendment done to the PUD in 2009 related to the direct access to Crosstown Blvd. NW in the form of a 3/ intersection which was approved with the amendment request. The significant changes or revisions from the 2003 approved PUD are as follows: Lot 3, Block 1, Andover Clocktower Commons — Previous Bank Lot (Building A) 1. This lot was approved as a bank lot in the original PUD with a 10,000 s.f. building. An 11,200 s.f. retail trade and service building is now being proposed for this lot. Lot 4, Block 1, Andover Clocktower Commons — Previous Restaurant Lot (BuildinS B) 1. This lot was approved as a restaurant lot in the original PUD with a 6,827 s.f. building. A 7,440 s.f. retail, trade and service building is being proposed. The building will encroach 20 +/- feet into the required 30 foot setback from Crosstown Blvd. NW. 2. The proposed retail building also includes a future drive thru window on the northeast side of the building which requires CUP approval and is being incorporated into this amended CUP /PUD. The drive thru lane will encroach 15 feet into the required 20 foot setback from Crosstown Blvd. NW 3. The Clocktower Plaza is being removed and the clock tower will be incorporated into the northwest corner of Building B. Lot 5, Block 1, Andover Clocktower Commons — Existing Retail Lot 1. Minor changes are being made to the drive access to the south side of the existing building. Design Standards - Architecture The proposed buildings will be similar in architectural styles and color as the existing buildings. See the attached color elevations. Commercial Site Plan Review In conjunction with this requested CUP /PUD amendment, the applicant is also proceeding through the Commercial Site Plan Review and approval process. As a part of this process, utility, grading, drainage and erosion control, landscape, and detailed site plans will be reviewed and approved by city staff. FA City Council Preliminary Review On March 25, 2014, the City Council in a work session, reviewed in concept the requested amendment to the PUD in regard to the shifting of the building on Lot 4 closer to Crosstown Blvd NW and the changes in the use of the buildings. The Council generally agreed with the proposed changes. It should be noted that the concept plans presented to the City Council at the work session included two smaller buildings along Crosstown instead of one. Attached are the minutes from the meeting. Planning and Zoning Commission Recommendation The Planning and Zoning Commission held a public hearing at their July 8, 2014 meeting. The Commission is recommending to the City Council the approval of the amendment to the CUP and the revisions to the PUD with the conditions identified on the attached resolution. ACTION REQUESTED Approve the attached resolution with any changes deemed necessary by the City Council at the meeting. Attachments Resolution Letter dated July 31, 2014 from Tom Roberts Location Map Applicant's Narrative Resolution 157 -03 March 25, 2014 City Council Minutes Draft minutes from the July 8, 2014 Planning and Zoning Commission meeting Plan Set (Site and Landscape Plan) Phasing Plan Color Elevations Plan Set approved in 2003 (Site, Landscape, Clock Tower) Respectfully submitted e pmtr� David L. Carlberg Cc: Tom Roberts BDT Land, LLC 6484 Pinnacle Drive, Eden Prairie, MN 55346 Darren Lazan, Landform, 105 South 5th Avenue, Suite 513, Minneapolis, MN 55401 3 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA 17 IIMal A RESOLUTION AMENDING THE APPROVED CONDITIONAL USE PERMIT TO AMEND THE PLANNNED UNIT DEVELOPMENT OF ANDOVER CLOCKTOWER COMMONS, LEGALLY DESCRIBED AS LOTS 3 -5, BLOCK 1, ANDOVER CLOCKTOWER COMMONS WHEREAS, BDT Land, LLC and BDT Holdings, LLC have requested approval of an amendment to the approved Conditional Use Permit (Resolution No. 157 -03) and to the approved planned unit development; and WHEREAS, the Planning and Zoning Commission finds the request meets the criteria of City Code 12 -14 -6 regulating Conditional Use Permits and City Code 13 -3 -1 regulating Planned Unit Developments; and WHEREAS, pursuant to published and mailed notice thereof, the Planning Commission has conducted a public hearing on said amendment; and WHEREAS, as a result of such public hearing, the Planning and Zoning Commission recommends to the City Council the approval of the amended CUP and PUD. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning and Zoning Commission and hereby approves the proposed amendment subject to the following conditions: 1. The conditions of the approval of the original CUP /PUD (Resolution No. 157 -03 shall remain in effect if not altered or changed with the approval of this amended CUP and revised PUD. 2. The Declaration Concerning Easements, Covenants and Restrictions (Doc. #1874731) shall be amended as necessary to incorporate the revisions approved with this amendment. 3. The plan set shall be modified as necessary to achieve commercial site plan approval by the City of Andover and watershed permit approval from the Coon Creek Watershed District. 4 Adopted by the City Council of the City of Andover this 1 st day of August, 2014. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor July 31, 2014 Stonewood PROPERTIES, INC. Dave, We have completed the review of the second round of comments provided by staff and will respond with a revised set of plans that address the comments. The only additional item we believe will require council attention is the issue of the condition of the existing trail on Crosstown, and the hydrologic issues that result. In our original application and approval process, as well as in every step along the way, we have identified, studied, and proposed resolutions to this issue. The applicant continues to assert that this is a city issue. The city trail was constructed and is maintained at an elevation that a) cannot provide adequate drainage, and b) is not representative of the now urbanized condition. Once the proposed project is developed, the city's drainage leaving the roadway will be essentially the only drainage contributing to the area in question, and the only drainage creating the flooding condition. As staff noted, this condition exists today, and will be more acutely problematic after our project is completed, but that is not because we are contributing to the problem, but because we will no longer accept the city's drainage flowing onto our site without the necessary easements. There were at least two other opportunities previously, and now once again with this project, to collaborate on a resolution. To date, staff has chosen not to take advantage of the opportunity to resolve their portion of the problem collaboratively. We are told to resolve our drainage conditions independently, then in comments asked to resolve the city's issues as well. We agree with staffs comment in item #14 of the review identifying the "other option" of finishing that portion of the roadway. It was our suggestion in 2003 that the city resolve this issue while there are substantial cost savings in collaborating an the solution. We respectfully request the council's consideration of participating in the solution that solves this issue once and for all as any other resolution proposed by staff is simply kicking the can down the road and generating additional costs for the city in the future. We are prepared to proceed on the 6th of August with council consideration of our CUP for amended PUD with the following outstanding items: 1. The applicant requests additional building signage on the proposed lot 4, Block 1 structure to allow for signage on the clock tower feature including the option for Electronic Media. This additional signage shall not exceed 150 sq. ft. on each of two (2) sides of the architectural feature, will be located above the adjacent parapet, and will be in addition to any mechanical clock components. The applicant requests none of which will count towards allowable building signage. 2. The applicant also requests council consideration of the use of electronic media in the proposed monument signage at the southwest corner of the site. This location would seem to be excluded for electronic media as it falls within the 125' restricted area outlined in section 12- 15 -5 -B, but several recent installations throughout the city seem to have been acceptable. 3. The applicant requests the council's consideration of participating, through existing stormwater funds or other sources, in the final resolution of the trail /grading/hydrologic issues of the current trail configuration along Crosstown. It is our proposal that public participation should be proportional to the drainage areas contributing to the area in question. If you have any questions please feel free to contact either Tom or me. Thanks you for your continued assistance in our approval process, and we look forward to presenting the project on August 6th. A-elfty-4-� trstonewood @comcast.net 11015 Bell Oaks Estate Rd %0�� r Office (952) 934 -1423 '� LL Fax (952) 934 -4697 Eden Prairie, MN 55347 Cell (612) 790 -2766 C I " 1 U F' NDOVE _ Map Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved s Printed 06/2312014 BDT Holdings, I.I.C. BDT Land, LLC Andover, MN APPLICATION FOR COMMERCIAL SITE PLAN AND CONDITIONAL USE PERMIT AMENDMENT May 20, 2014 RECEIVED MAY 2 0 2014 L A N D F O R M CITY OF ANDOVER From Site to Finish 0 0 INTRODUCTION On behalf of BDT Holdings, LLC and BDT Land, LLC, Landform is pleased to submit this application for a commercial site plan and an amended conditional use permit for the construction of one multi- tenant commercial building and associated improvements on Lot 4 (15170 Bluebird Street NW) of the Andover Clocktower Commons PUD and one multi- tenant commercial building and associated improvements on neighboring Lot 3 (15216 Bluebird Street NW). The CUPA is to allow for a drive -thru lane, flexibility in building and driveway setbacks, and overflow parking on Lot 3. COMMERCIAL SITE PLAN Lot 3 and 4 are zoned 3A- Commercial / Industrial / Public Utility and are part of the Andover Clocktower Commons PUD. It is anticipated that future use will be a mix of commercial and office establishments that are consistent with other uses in Andover Clocktower Commons. Section 12 -14 -2 of Title 12 of the Zoning Code requires a commercial site plan review for all non - residential developments. Lots 3 and 4 will be developed with architectural detailing, landscaping, and lighting that are compatible the existing architecture, landscaping, and lighting of Andover Clocktower Commons and PUD qualities listed in Chapter 3, Section 13 -3 -11 of the Andover City Code. Landscaping and lighting have been chosen to complement existing features and to provide a safe, attractive, comfortable space for customers to patronize the businesses at Andover Clocktower Commons. The buildings will be constructed with a mix of brick, stone and rock -face block with EIFS accents.. Like the other buildings in the PUD, all four sides of the buildings will use the same materials and design. The landowner is proposing a phased approach to parcel development as shown in the phasing plan. It is the landowner's intent to construct the proposed building (Building 'B') on Lot 4 and associated parking and additional overflow parking on Lot 3. The overflow parking lot will be constructed with islands, lighting, and landscaping. The attached phasing plan shows a drive -thru serving Building 'B' and will be constructed, if a future tenant requires a drive -thru for their business operations. Building 'A' on Lot 3 will be constructed when market demand increases, and the overflow parking lot will be expanded to completion as shown in the construction set. CONDITIONAL USE PERMIT The development on Lot 4, Block 1 and Lot 3, Block 1 at Andover Clocktower Commons is part of a Planned Unit Development. We are requesting conditional use permit amendments for: 1) A dive =thru lane serving Building B' on Lot 4 2) Flexibility in building and driveway setbacks 3) An overflow parking lot in Lot 3 (15216 Bluebird Street NW) BDT14003 L A N D F O R M May 20, 2014 Project Narrative 2 Chapter 3 (PUD) of Andover's City Code requires a conditional use permit amendment to modify the approved PUD site plan. The standards required in Section 13 -3 -9 note that the project must show compliance with the following four standards. Our project meets these standards as noted below: A. The proposed development is not in conflict with the goals of the Comprehensive plan of the city. The proposed development is in accordance with the goals of the Comprehensive Plan of the city. The development of multi- tenant commercial buildings support the plans goals to "aggregate commercial land uses along Bunker Lake Boulevard between Hanson Boulevard and Crosstown Boulevard." The proposed amendments are consistent with the original intent of the Andover Clocktower Commons PUD. B. The proposed development is designed in such a manner as to form a desirable and unified environment within its own boundaries. The proposed buildings, landscaping, and lighting is being developed in a similar architectural style to existing buildings on site and in surrounding developments. The buildings will be constructed with a mix of brick, stone and rock -face block with EIFS accents on all four sides. The proposed drive -thru and parking will be constructed to complement the existing landscaping and to enhance the safety and experience of the customer. All parking lots meet the required standards in Section 12 -13 -8, Off Street Parking Requirements. C. The proposed development demonstrates how each modified or waived requirement contributes to achieving the purpose of a PUD. The development supports the purpose of a PUD by providing a mix of commercial spaces. Overflow parking in Lot 3 will provide the extra stalls needed to meet existing and future demand for parking. This parking lot will be expanded to full capacity when the building on Lot 3 is developed, and will be constructed with associated islands, landscaping, and lighting. Providing a drive -thru option gives greater opportunity to increase the mix of uses at the PUD, providing customers and business owners with greater means to conduct business in Andover. These amendments are consistent with the Andover Clocktower Commons PUD. D. The PUD is of composition, and arrangement that its construction, marketing, and operation are feasible as a complete unit without dependence upon any subsequent unit. (Ord. 298, 8 -4 -2004) The proposed buildings will operate independently of other buildings on site. Joint agreements are in place for the maintenance and use of parking, driveways, and walkways. Adequate parking is provided to meet parking requirements for proposed developments in Lot 4 and additional parking in Lot 3 will accommodate existing parking shortages at peak hours. BDT14003 L A N D F O R M May 20, 2014 Project Narrative 3 SUMMARY We respectfully request approval of a commercial site plan and an amendment to the conditional use permit for the Andover Clocktower Commons PUD for multi- tenant buildings and associated improvements on Lot 4 (15170 Bluebird Street NW) and Lot 3 (15216 Bluebird Street NW). CONTACT INFORMATION This document was prepared by: Mary Matze, Planner Landform 105 South Fifth Street, Suite 513 Minneapolis, MN 55330 Any additional questions regarding this application can be directed to Steve Sabraski at ssabraski a landform. net or 612.638.0243. BDT14003 L A N D F O R M May 20, 2014 Project Narrative 4 a 3, 3a .ate . 3Q .obD t CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R157 -03 A RESOLUTION GRANTING THE SPECIAL USE PERMIT REQUEST OF LANDFORM, INC. FOR A PLANNED UNIT DEVELOPMENT TO DEVELOP ANDOVER CLOCKTOWER COMMONS A COMMERCIAL DEVELOPMENT TO BE LOCATED AT THE NORTHEAST CORNER OF HANSON AND CROSSTOWN BOULEVARDS LEGALLY DESCRIBED AS LOT 1, BLOCK 2 HAMILTON SQUARE, ANOKA COUNTY, MINNESOTA. WHEREAS, Landform, Inc. has requested a Special Use Permit for a Planned Unit Development to develop a residential development Andover Clock-tower Commons a commercial development pursuant to Ordinance No. 112, An Ordinance regulating Planned Unit Developments on the property legally described above, and; WHEREAS, The Planning Commission finds the request meets the criteria of City Code 12 -15 -6 regulating Special Use Permits and City Code 13 -3 -1 regulating Planned Unit Developments, and; WHEREAS, a public hearing was held before the Planning and Zoning Commission and there was no opposition to the request; and; WHEREAS, The Planning and Zoning Commission is recommending to the City Council the approval of the Special Use Permit for the Planned Unit Development as requested, and; WHEREAS, The Council finds the proposed use will not be detrimental to the health, safety, morals and general welfare of the occupants of the surrounding land, and; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission permitting the following: 1. Special Use Permit for a service station and car wash on Lot 1 subject to the conditions listed in this resolution. 2. Special Use Permit for a drive through for restaurant on Lot 2 subject to the conditions listed in this resolution. 3. Special Use Permit for a drive through for drive through for bank on Lot 3 subject to the conditions listed in this resolution. 4. Special Use Permit for on sale liquor for restaurant on Lot 4 subject to the conditions listed in this resolution. 5. Planned Unit Development for Andover Clocktower Commons per plans revised August 7, 2003 and stamped received by the City of Andover August 7, 200' ) subject to the following: a. The bank/office building may be constructed with a second floor. Any adjustments to the proposed plan shall be reviewed by the Andover Review Committee. The applicant acknowledges that the right of access from the subject property to Hanson Boulevard (CSAH 78) and Crosstown Boulevard (CSAH 18) was previously dedicated to Anoka County and that no new access to these roadways -will be permitted without approval from the Anoka County Highway Department. C. The interior trail and outdoor patio areas shall be designed and constructed to complement the building architecture. Plain concrete or asphalt are not acceptable. d. The Clocktower feature shall provide brick at the corners adjacent to the clock to replace EIFS Color 42. e. The raingarden landscaping must be further detailed and approved by the Andover Review Committee. f. All perimeter shrub beds shall provide a variety of species within each planting bed. One plant species per planting bed is not acceptable. g. Additional shrub planting beds shall be located in the landscaped corridors along the west and southeast sides of Lot 2. 6. Each of the proposed uses shall be required to complete the commercial site plan review process administered by the Andover Review Committee. 7. A provision of the association documents shall allow the City access to utilities on each of the properties. 8. A provision shall be added to the association documents to establish a repair, maintenance and replacement program and funding for the private drive, parking areas, private utilities and all common areas and other improvements. 9. That the Special Use Permits shall be subject to a sunset clause as defined in City Code 12 -15 -6. Adopted by the City Council of the City of Andover on this 19 day of September , 2003. ATTEST CITY OF AND Victoria Volk, City Clerk Achael R. Gamache, Mayor ANDOVER CITY COUNCIL WORKSHOP MEETING — MARCH 25, 2014 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, March 25, 2014, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, and Tony Howard Councilmember absent: Julie Trude Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Public Works Director /City Engineer, David Berkowitz Others ANDOVER CLOCKTOWER COMMONS PUD REVISIONREQUEST Mr. Carlberg explained Tom Roberts and Darren Lazan representing the Andover Clocktower Commons Development are requesting the City Council discuss and provide direction on their proposed revisions to the Andover Clocktower Commons PUD located on the northeast corner of Crosstown Boulevard NW and Hanson Boulevard NW. Mr. Roberts reviewed the site plan with the Council. Mr. Carlberg noted the new plans will change setbacks for the stores bringing them closer to the property line. Mr. Lazan explained that originally a bank was to be built on the site but that has changed because the proposed bank was bought out by a larger bank and there is no indication of the larger bank building on that site. He noted the paperwork filed with the City will need to be changed to reflect this. He also noted the pond is larger due to infiltration requirements that were not required at the time of the initial filing with the City. He stated with Plan B, for three buildings, the ditch would need to be re- graded and the draining area will need to be reconstructed to fulfil the new requirement. Mayor Gamache asked the owners what plan everyone liked. The majority of owners present indicated they liked Plan B, the one with three buildings. Councilmember Knight wondered what the parking demands will be without knowing who the tenants will be. He noted that even without those additional buildings, parking is at times hard to find, so with the new buildings, the area could easily run out of parking. Mr. Lazan reviewed the parking plan with the Council and indicated a portion of the open area across from McDonalds will become a parking lot for Beef O'Brady's customers. He explained they did not originally Andover City Council Workshop Meeting Minutes — March 25, 2014 Page 2 expect such a great turn out every night at the establishment. He noted that parking for the entire area will still be shared by all tenants and will not be designated for certain tenants. Mayor Gamache asked if the trail would be reconstructed. Mr. Lazan stated they will raise the trail but it could remain where it is located now if they go with the two building plan. Mr. Berkowitz stated if Crosstown Boulevard were to be reconstructed with the addition of new development to the south, the trail could be reconstructed at that time also. Councilmember Bukkila stated her concern with pushing the buildings out is if the road were to widen or increase in capacity in the future are they going to infringe on that by constructing the buildings too close. Mr. Berkowitz stated as long as they have the right -of -way they have now, that should not be a problem, but the City will need to work with the developer. Mayor Gamache asked what are the benefits of having three buildings rather than boosting the tax base increase. Mr. Roberts thought it would make the shopping area look nice and opens the site for people to see what is in there. He stated they are trying to make it into more of a village look from the street. Mayor Gamache stated he liked the three building plan. Councilmember Howard stated he would like to have a clock tower integrated on one of the buildings. Mr. Lazan stated the plans of the buildings will have cupolas along with a clock on the building closest to the Hanson Boulevard/Crosstown Boulevard intersection. Councilmember Bukkila thought that seeing the area finished is the ultimate goal. Mr. Lazan stated they will come back with some architectural designs for review and start the PUD revision process. Mr. Carlberg asked if the Council is comfortable with changing the bank building use to retail, changing the setbacks, and also changing the clock tower design. The Council agreed it would e fine. CONSIDER RECOMMENDATION FOR APPOINTMENT /COON CREEK WATERSHED DISTRICT VACANCIES Mr. Dickinson explained this item is in regard to recommending to the Anoka County Board of Commissioners an individual or individuals to serve as a manager on the Coon Creek Watershed District (CCWD). Mr. Brad Johnson requested to be re- appointed to the Coon Creek Watershed District. Councilmember Bukkila stated as she read the notice from the County, it indicates to submit at least three names. Mr. Dickinson stated that is correct, but they have submitted less than that before. Mr. Johnson stated it is written that way in the Statute. He stated this encourages the Regular Andover Planning and Zoning Commission Meeting DRAFT Minutes — July 8, 2014 Page 6 conditions dictate the construction of single family homes. The adjacent pro owners were also supportive of single - family homes. Commissioner Peterson asked for clarification on what the passive trail Kr the property would be. Community Development Director Carlberg state ma' access would be an outlot to the west of the proposed homes and it would be /ggras il that goes along t he perimeter. This trail is intended more for the neighborht is also available for public use. This area will not be urbanized because it is o be a wetland restoration area. Motion by Commissioner Koehler, seconded by Co ssioner Peterson, to open the public hearing at 8:09 p.m. Motion carried on a 5 -a es, 0 -nays, 2- absent (Daninger, Gudmundson) vote. Mr. Bill Hentges, 3061 142nd Lane NW w/ne rned about this area being a wildlife corridor and asked the Planning Commissablish setback s from the creek to protect this area. Motion by Commissioner Koehler econded by Commissioner Peterson, to close the public hearing at 8:12 p.m. Mot' n carried on a 5 -ayes, 0 -nays, 2- absent (Daninger, Gudmundson) vote. Community Developmen irector Carlberg explained approval of the registered land survey would create tw (2) tracts of land and the development of what would be Tract A would go through th latting process and be developed into 5 -6 single family homes. During this proces e setback and trail access would be reviewed. Motion by Co issioner Nemeth, seconded by Commissioner Koehler, to recommend to the City 96uncil approval of a Registered Land Survey (RLS) for the property located at 3200 Sp6th Coon Creek Drive as proposed by the City. Motion carried on a 5 -ayes, 0- nays, 2- sent (Daninger, Gudmundson) vote. be before the 15, 2014 City Council meeting. ` r PUBLIC HEARING: Consider an Amended Conditional Use Permit to Revise and (Y` approved Planned Unit Development known as Clocktower Commons — BDT Holdings, LLC and BDT Land, LLC. Community Development Director Carlberg noted the purpose of this item is to hold a public hearing and take input on a request by BDT Holdings, LLC and BDT Land, LLC, the current owners of the Andover Clocktower. Commons, to amend the existing approved Conditional Use Permit (CUP) to revise the approved Planned Unit Development (PUD) on Lots 3 -5, Block 1, Andover Clocktower Commons. Regular Andover Planning and Zoning Commission Meeting DRAFT TMinutes — July 8, 2014 ' Page 7 Community Development Director Carlberg reviewed the proposed CUP amendments and PUD revisions with the Commission. Commissioner Cleven asked if there would be additional retention ponds constructed as part of this development. Community Development Director Carlberg stated that there would be additional ponding needed and the retention ponds would be reviewed as part of the commercial site plan review process. Commissioner Peterson asked for background on the clock tower. Community Development Director Carlberg explained the original design was for a stand -alone clock tower and landscape features on the corner and the developer is now requesting to incorporate the clock tower into the building and alternative landscaping along the corner that will incorporate the pond, a trail, and benches. Mr. Carlberg noted that at a March 25, 2014 worksession the City Council was supportive of these changes. Commissioner Peterson asked if there would be any changes to the trail along Crosstown Boulevard or Hanson Boulevard. Community Development Director Carlberg stated there was no intention to move the trail and the right -of -way was already established. Commissioner Peterson clarified the building along Crosstown Boulevard would be accessed from the parking lot and not the street. He asked to see a rendering of the building. Chairperson Holthus asked what the impacts would be if the building met all the setbacks. Community Development Director Carlberg explained this would impact the parking lot and the amount of parking would not meet the City's parking requirements. The availability of parking was a consideration when reducing the number of proposed buildings from three (3) to two (2). Chairperson Holthus asked who would be responsible for maintaining the southwest corner wetland area. Community Development Director Carlberg explained the landowners would continue to maintain this area along with any additional landscaping done for the project. Commissioner Peterson asked what changes were proposed for the drive -thru at The Bean. Community Development Director Carlberg explained the current drive -thru requires drivers to circle the entire building. The proposed changes would make this a more user friendly access and it would not affect delivery trucks or other traffic circulation in the parking lot. Motion by Commissioner Koehler, seconded by Commissioner Peterson, to open the public hearing at 8:34 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Daninger, Gudmundson) vote. Regular Andover Planning and Zoning Commission Meeting Minutes —July 8, 2014 RAFT Page 8 Mr. Darren Lazan, representing the Andover Clocktower Commons Development, provided the Planning Commission with an overview of the project and all proposed changes. He also stated the amended CUP should reflect the additional access point off Crosstown Boulevard that had been constructed. Mr. Tom Roberts, 11015 Bell Oaks Rd, Eden Prairie, explained the type of building that could be constructed on Lot 3 and that it could change based on the type of business going into the building. The corner of Lot 3 would be set up to look like a park with a trail that allows pedestrians and bikers to cut through without going to the intersection of Hanson and Crosstown. They would like to incorporate an electronic sign into the clock tower that would allow for advertising by the tenants so that they do not have to allow the roll away temporary signage. Commissioner Cleven asked if the back elevation of the building would be facing Crosstown Boulevard. Mr. Lazan stated the back elevation would contain glass emergency /fire access doors to enhance the look of the building and it would face Crosstown Boulevard. Commissioner Nemeth asked if the current structures would be refurbished to match the new buildings. Mr. Lazan explained they would be using the same color palate and materials to construct the new buildings but they would not be refurbishing the current structures. Commissioner Peterson asked why a drive -thru was being requested when they did not have a tenant identified for the building yet. Mr. Lazan explained they had a drive -thru approved for the other parcels and would like to have this option available when a tenant is identified. Commissioner Peterson stated the previous landscape plan had more trees and landscaping. He asked if there were other features that could be added to the current proposal. Mr. Lazan explained the original landscape plan included several trees that have since been removed because they were either diseased or damaged and they would not be able to add any features to the pond since it was an infiltration pond and considered a "dry" pond. Commissioner Koehler complimented the design. He asked if the developers had talked to the current tenants about the use of a digital sign versus a monument sign. Mr. Lazan stated they talked to the current tenants but felt this was a way for them to advertise their location and any specials they may have. Commissioner Peterson asked what the benefit would be for the City by approving these amendments. Mr. Lazan explained the landscaping features would improve the overall look of the corner, the trail would move pedestrian and bike traffic away from the corner and the development would build overall excitement to potential tenants to be in Andover. Regular Andover Planning and Zoning Commission Meeting D���� Minutes — July 8, 2014 Page 9 Chairperson Holthus asked if the pond would be mowed since it was considered a "dry" pond and where the monument sign would be located. Mr. Lazan explained it would continue to be maintained and it would look similar to the pond owned by the City across the road and the monument sign would be located in front of the pond, closer to the corner. Motion by Commissioner Koehler, seconded by Commissioner Nemeth, to close the public hearing at 9:03 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Daninger, Gudmundson) vote. Commissioner Koehler asked why the setbacks were in the City Code. Community Development Director Carlberg stated this was to allow for landscape features and trail along the roadway in addition to creating separation from buildings and the roadway. Motion by Commissioner Koehler, seconded by Commissioner Nemeth, to recommend to the City Council approval of request by BDT Holdings, LLC and BDT Land, LLC, to amend the existing approved Conditional Use Permit (CUP) to revise the approved Planned Unit Development (PUD) on Lots 3 -5, Block 1, Andover Clocktower Commons. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Daninger, Gudmundson) vote. Community Development Director Carlberg stated that this item would be before the Council at the July 15, 2014 City Council meeting. Co unity Development Director Carlberg stated the City Council had approved the vari e request on Aztec Street for the 8 -foot fence as recommended by the Planning Corn 'on at their June meeting. He asked the Planning Commission if they would like to ch e the August 12 meeting due to the primary election being held that day. They could ei r meet at 8:01 p.m. or change the night of the meeting to August 11 at 7:00 p.m. It was the consensus of Planning Commission to change the August 12, 2014 regular meeting to Monday, August , 2014 at 7:00 p.m. Commissioner Nemeth asked if the was anyone interested in the property on the comer of Bunker Lake Boulevard and Hanson oulevard and also with the old "Tom Thumb" property up on 7th Avenue. Community Development Director Carlberg state ere was interest in the property on Bunker Lake Boulevard and an agent was marketing t old "Tom Thumb" property. II I I I I I III i 4 O I RI )1 :Z; r e p�dd$I V p�sp� 1 1251 3 jI >yl IC 2 d. J^ ) V! 9 N Imo_ b _ A S i i B f i. tl fl� Qtltl � N� W� I I T` ra� o I I 54Y.R< GELS tV I R vats J, A. A, S Em.l LLA - ILMO E A ..... 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OWS/14 DRAM BY MR CHECKED BY KA A3.3 Architectural Consortium, L.L.C. 2014 CLOCK BRICK EIFS ILLUM. PREFIN. TOWER 516NAGE METAL BEYOND ' COPING Y L _ LT ANT TENANT TENANT 115' -10" I 113' -4" F.F.E. _ 100' -0' PREFIN METAL ROOF CLOCK PREFIN. METAL CANOPY DECORATIVE LIGHT FIXTURE BRICK GNU BASE SPANDREL ' HIGH WINDOWS, EIFS CANVAS GLASS, TYP. TYP. AWNING BACK ELEVATION 1/16" = 1' -0" � I viNc SIDE ELEVATION ARCHITECTURAL PREPARED FOR: STONEWOOD CONSORTIUM L.L.C. CLOCKTOWER COMMONS 901 North 3rd Street 612- 436 -4030 Minneapolis, MN 55401 Fax 612 - 692 -9960 Andover, MN 1/16" = 1' -0" BRICK PREFIN. METAL CANOPY DECORATIVE LIGHT FIXTURE BRICK STONE \ CMU BASE 115, -loll _ F.F.E. 100' -O" PROPOSED EXTERIOR ELEVATIONS - BLDG B SCALE: AS NOTED PROJECT NUMBER. 131084 -01 ISSUED DATE: OUIW14 DRAWN BY: MR CHECKED By KA A3.4 Architectural Consortium, L.L.C. 2014 a I i a I d z PI I z I Im a I z i tI' a I E r, a e i I a I I I 1 i a I l I 4 W I it III I I � I II II a I S . 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I L', - GMSITE PLAN NOTESMOOMMMEMMEM E> v r It "Ll .1 I'll I !LtL.l� r__j .... UMPARIONG SUMMARY - - -- % Mi NPDES AREA SUMMARY MU �1- 0 Ac MWIf11LLNJ11Y11G11.NM'Vly W. oApnluax CITY OF ANDOVER RMI .I ILL It 11—Il"F. ILI. mtrtcnnox MDAREA SUMMARYM-� �1- KEMSED F.U.P. SUDWIAL AUGUSTCF7.2DO3 ED ANDOVER CLOCKTOWER COMMONS ANDOV E�R ;VIA (j c7 LANDFORM R), Wit I 40 no FREUMINAKY stm rLm lml1"L ---- i c.l? I Z/ 4 0 1. 30 OP 0 ® GWING & PAVING NOM� CITY OF ANDOVER W,50 !Too* ME ANDOVER CLOCKTOWER COMMONS ANDOVER. MN I LANDFORM C6.1 . .......... .... ..... CLDCKTOWER AND MONUMENT SIGN PLAN GCLOCKTOWER AND MONUMENT SIGN SOUTH ELEVATION MONUMENT 61614 FRONT AND SIDE ELEVATIONS r t EDTRASH ENCLOSURE PLAN MINOR= TRASH ENCLOSURE FRONT AND SIDE ELEVATIONS CMBUMDING SWMARYCM=-r ---- --'' =GENERAL NOTE All. .... ....... ...... I=, DESIGN CUIDMBES� . ........ ........ ... . ......... ....... .. RECEIVED CITY OF ANQO\ SECTION THROUGH MONUMENT SIGN AND WATER FEATURE vl= ANDOVER OMWEROOMM LANDFORM ;K5W ,7F- ..M� ALS Y M`A tn�i All. L7 `i 1 �1 le f ` K •, y ` , •.S r 1•�� ;1 S.F. 1 .. _.�4 '1'-wV'5 bw^� (9) 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City David D. Berkowitz, Director of Public Works /City Engineer Discuss Bunker Lake Blvd. NW Overpass - Engineering August 6, 2014 INTRODUCTION The City Council has been requested by the Anoka County Highway Department to give them direction on how to proceed toward an overpass on Bunker Lake Boulevard at the railroad tracks. DISCUSSION As the proposed project for Bunker Lake Boulevard between Crane Street NW and Jefferson Street progresses the Anoka County Highway Department has requested direction from the City on how to proceed with an overpass at the railroad tracks. This item has been discussed in various meetings and workshops and at this point the County is looking for clear direction on how to proceed. They have indicated that they have no funding for an overpass and if the City would like to pursue such an improvement the funding would need to be 100% City cost. The overpass costs have been estimated between 8 -10 million dollars. BUDGET IMPACT Funding would need to be determined. ACTION REQUIRED The City Council is requested to discuss an overpass on Bunker Lake Boulevard and direct the Anoka County Highway Department on how the City would like to proceed. Respectfully submitted, David D. Berkowitz Attachment: Proposed Roadway Layout at the Railroad Tracks` cc: Curt Kobilaresik, Anoka County Highway Department ♦.! C {`hi �,, a� ''c'.�„" ,�.!.. ♦ _ „ "S r ' '! rn <1 7 � jj � ♦. f c. T L r� �1 , . t .s eta n, 1.. �� t ] ,n � ~.a � ' ' �• ` �- �. llePu009 NOOMdI - ✓`' L r Zt f, '�� *• ' r �, SI.: • , ZLr ZL � _ rs.•.l ZLr___ -- ___- __ =Et- _�..,��^ _ �.t ., 111 _ — — — .ZLr_ _ .41i..► _ — .»,w....... --rte ,fe. -1'. .;p,,. - _ >' _ — — .ZLr — — — .4L �► — — — — ..► s . j ''.. ,< - .ZI, - .£l -£L 4L�► - _ _mac as o. Y.. JC 09tt L-► zL-► �.� r• �k Zitl 9411 ` ; _ 90 Ll 07 V601 CR 7C 6 co 1 JL Ire 0082 l - - _ �"� y - 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report August 6, 2014 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. Molly submitted, Dickinson