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Home My WebLink AboutJuly 17, 2014C I T Y O F ND 06VE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting July 17, 2014 6:30 P. M. Fox Meadows Park Redevelopment Committee A. Approval of Minutes (April 3, 2014) B. Update of Park Redevelopment 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (6/19/14) 4. Consider Application for Scheduled Use of Recreational Facilities Application /Friday Family Flag Football 5. Consider 2014 Fall Football /Soccer Schedule 6. Consider 2014 Fall Football /Baseball /Softball Schedule 7. Discuss 2015 -2019 Park Capital Improvement Plan, Cont. 8. Outstanding Items 9. 10. Chair's Report 11. Adjournment • ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer bbB FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 4. Consider Application for Scheduled Use of Recreational Facilities/Friday Family Flag Football DATE: July 17, 2014 INTRODUCTION This item is in regard to considering approving the attached Application for Scheduled Use of Recreational Facilities for use of Prairie Knoll Park football field as requested by John Francis. DISCUSSION The group has been using Prairie Knoll Park or Sunshine Park for the past few years on Friday nights. The first scheduled use of the field is September 5, 2014. The group is not associated with an organized athletic association. They will be using the field lights so there is a fee associated with the use of the field since both adults and youth will be using the field. ACTION REQUIRED This item is in regard to considering approving the attached Application for Scheduled Use of Recreational Facilities for use of Prairie Knoll Park football field as requested by John Francis. Respectfully submitted, OAWIAO_�__ Todd J. Haas Cc: John Francis, Friday family Flag Football (copy sent by e-mail) Attachment: Application for Scheduled Use of Recreational Facilities' 200 teat Sa.eau& Aak'. Pt '5 20 Iq ANDOVER PARK AND RECREATION COMMISSION ' W,C tV��+ APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES TV�A Group requesting use offaci�itiesV�ti��1 `�� VIM �� (( Print Name �Si�r]a�ture (r�quirgd�vv Date Addre City State APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY Phone (Home Phone (Work) Phone (Mo il( (E -mail) Zip NOVEMBER. 4�1 yve4- NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first - come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. ++11 // � Number of participants expected in program this year `lo_l o Number of participants expected from Andover this year 0 Number of participants in program last year Number of participants from Andover last year 5 ' : RECEIVED Age brackets for partici -7 2014 1 CITY OF ANDOVER Number of game fields /rinks needed per week this year w Indicate season start and end dates Time slot desired (list 2 choices) 1. L� 2. List specific fields /rinks being requested (r fer to attached, listing J l Number of practice fields /rinks needed per week this year Time slot desired (list 2 choices) 1. List specific fields /rinks being requested (refer to attached listing) Note. Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 Revised 4120119 fielduse.doc 2 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Cc: FROM: SUBJECT DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works /City Engineer Todd J. Haas, Assistant Public Works Director 5. Consider 2014 Fall Soccer/Football Schedule July 17, 2014 INTRODUCTION This is in regards to approving the 2014 fall soccer /football schedule. DISCUSSION Attached for your review is the proposed 2014 soccer /football schedule. The City has received applications for use of the fields from the following groups: * Information submitted as part of the spring/summer application. Note: Copies of the By -Laws for AFA and NMSA (submitted as part of the application for the spring - summer season -no changes from 2013 season) are available from City staff if you would like to review them. Also as a reminder, a detail practice and game schedule are required to be submitted to Todd Haas, Parks Coordinator, and to Biz Brouse, Concessions Manager, before the start of the season so the Andover Public Works Parks Department is aware of when fields need to be mowed and when concessions need to be opened. ACTION REQUIRED The Parks and Recreation Commission is requested to consider approving the 2014 fall soccer /football schedule. % of Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures based on 2012 season Andover Football 88% Yes (no Yes (no Yes Yes (no Assoc. (AFA) changes from changes changes from 2013 from 2013 ) 2013 North Metro Soccer 54% Yes* Yes* Yes* Yes* Assoc. MSA * Information submitted as part of the spring/summer application. Note: Copies of the By -Laws for AFA and NMSA (submitted as part of the application for the spring - summer season -no changes from 2013 season) are available from City staff if you would like to review them. Also as a reminder, a detail practice and game schedule are required to be submitted to Todd Haas, Parks Coordinator, and to Biz Brouse, Concessions Manager, before the start of the season so the Andover Public Works Parks Department is aware of when fields need to be mowed and when concessions need to be opened. ACTION REQUIRED The Parks and Recreation Commission is requested to consider approving the 2014 fall soccer /football schedule. Respectfully submitted, Todd J. Haas Attachments: Proposed 201 } Fall Football /Soccer Schedule, Applications from both the soccer and football associations cc: Sean Beggin, President/NMSA, (copy of item was e-mail) Mike Johnson, President/AFA, (copy of item was e-mail) Page 1 ANDOVER FALL 2014 SOCCER/FOOTBALL SCHEDULE ATTENTION - PETS MUST BE LEASHED AT ALL CITY PARK AND FACILITIES FRI dawn -dusk SAT dawn -dusk SUN MON TUE WED THU City Hall #1 5:00 to dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA Next to S side of water tower (U -8 70 yds x 50 ds) Sunshine #2 Soccer Field (Lighted) CLOSED DUE TO REPAIRS OF THE FIELD 5:00 - dark Note: Field lights are to be shut off at 9:00 p.m. from Sept. 2nd till end of season. Next to 148th Ave NW (Full size 225'x360' Sunshine #3 AFA Soccer Field (Lighted) AFA AFA AFA AFA AFA AFA _ 5:00 - dark Field SE of complex (Full size 225'x360' Sunshine #4 (Lighted) Soccer Field NMSA NMSA NMSA NMSA NMSA NMSA NMSA 5:00 - dark Field directly E of complex U -10 80 yds x 50 ds) Hawkridge - East Field 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA U -12 size 150'x 300') Hawkridge - Middle Field 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA U -12 size 150'x 300') Hawkridge - West Field_ NMSA 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA Full size 225'x 360' Hidden Creek North NMSA 5:00 to dark NMSA NMSA NMSA NMSA NMSA NMSA U -10 80 yds x 50 ds Forest Meadows 5:00 to dark U -10 80 ds x 50 ds Fox Meadows 5:00 to dark Full size 225'x 360' Page 1 Page 2 awn us dawn-dusk MON TUE WED THU FRI SAT SUN Oak Bluff 5:00 to dark CLOSED DUE TO RESEEDING OF THE FIELD (U -1080 ycls x 50 ds) Timber Trails 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA U -10 80 yds x 50 ds) Timber Rivers 5:00 - dark AFA AFA AFA AFA AFA AFA AFA Full size 225'x 360' Hidden Creek East 5:00 - dark (U-6 50 yds x 30 ds Red Oaks West Park AFA AFA 5:00 - dark AFA AFA AFA AFA AFA (U -6 50 ycls x 30 ds) Northwoods West AFA AFA AFA 5:00 - dark AFA AFA AFA AFA (U-6 60 yds x 40 ds) Rose Park 5:00 - dark CLOSED DUE TO RECONSTRUCTION U -6 50 ycls x 30 ds) Prairie Knoll 5:00 to dark AFA AFA AFA AFA AFA AFA AFA Southeast field (Lighted) (Full size 225'x 360') Prairie Knoll 5:00 to dark AFA AFA AFA AFA AFA AFA AFA North field U -10 80 yds x 50 ds Page 2 Page 3 dawn -dusk dawn -dusk MON TUE WED THU FRI - SAT SUN - Prairie -Knoll- 5:00 to dark 5:00 AFA AFA AFA AFA AFA AFA AFA Southwest field (Lighted) (Full size 225'x 360') Pine Hills North NMSA 5:00 to dark NMSA NMSA NMSA NMSA NMSA Grow West Field NMSA (Northwest field (Lighted)) Full size 225'x 360') Pine Hills North 5:00 to dark NMSA Grow East Field NMSA NMSA NMSA NMSA NMSA NMSA (Northeast field (Lighted)) (Full size 225'x 360' Pine Hills North 5:00 to dark Bennett Field AFA AFA AFA AFA AFA AFA AFA (South field (Lighted)) (Full size 225'x 360' Note: In regards to use of Pine Hills North see attached e-mail dated 6/20/14 sent to NMSA and AFA NMSA - NORTH METRO SOCCER ASSOCIATION - Season starts on August 1st and ends on October 19th AFA - ANDOVER FOOTBALL ASSOCIATION- Season starts on August list and ends on November 16th TOURNAMENTS OR EVENTS Minnesota United Camp/ North Metro Soccer Association /September 24- 26 /Hawkridge Park all fields Andover Football Association Preview /August 23 -24 /Prairie Knoll Park (all fields), Sunshine Park Soccer Field 93, Sunshine Park Balll Fields 14 7/17/2014 APPROVED: REVISED Date Parks Coordinator Page 3 Todd Haas From: Todd Haas Sent: Friday, June 2Q 2014 10:28 AM To: sean.beggin @gmail.com; 'mjjohnson7l @comcast.net' Cc: s4gopherfans @aol.com; 'Twila Hauck' (twila .andoverfootball @yahoo.com); Kevin Starr; Jeremy Johnson Subject: Pine Hills North /Use of Fields 6/20/14 As you know I have sent information and applications to you about the upcoming fall season. I want clarify the use of Pine Hills North facility (40 acre site on 1615` Avenue NW) so that there is limited use of the fields to protect the new turf. Based on my conversation with Kevin Starr, Parks Maintenance Supervisor, and Dave Berkowitz, Public Works Director, we are recommending that the 2 fields known as Grow West and Grow East fields would be used by North Metro Soccer Association since they are side by side. Bennett Field (south field) would be used for flag football only by the Andover Football Association. For soccer, we would allow use of the field during the weekday but only on every other day- either Mondays /Wednesdays or Tuesdays/Thursdays. The fields can on weekends can only be played on Saturdays or Sundays but only on one of those days. So to make sure everyone understands, if games are played on Saturday on Grow West field, the field is off limits for Sunday to rest the field. For football, Bennett Field would be split into 2 smaller fields (north field and a south field). So it is clear on the use of this field, football would use the south end of Bennett Field on (for example) on Mondays /Wednesdays and the north end of Bennett Field would be used on Tuesdays/Thursdays. On weekends same rule applies, you can only use 1 field either on Saturday or Sunday -if it is used Saturday then Sunday is a rest day on the part of the field. If there is in anyway confusing, please call me at 763 - 767 -5131. Todd June 19, 2014 Mr. Todd Haas Andover Park and Recreation 1685 Crosstown Boulevard NW Andover, MN 55304 Subject: 2014 Field Use Application Dear Mr. Haas, X1'1 0 L In order to fulfill the requirements specified in section 2. 1.1 of the Andover Guidelines for Field Usage Policy, I submit to you the membership breakdown by community from our 2013 Andover Football Association registration. These numbers have been taken directly from our registration database for grades K -8 and should be deemed reliable to the best of my knowledge. Andover = 523 St Francis = 1 Ramsey = 2 Otsego = 1 Oak Grove = 10 Ham Lake = 24 East Bethel = 4 Coon Rapids = 15 Champlin = 2 Cedar = 2 Blaine = 6 Anoka = 3 Fridley = 1 Total registration = 594 Total Andover residents = 523 Percentage of Andover residents in AFA for the year 2013 = 88% If you have any questions or require any additional information, please let me know. Sincerely, Mike Jo sohn n AFA - President S,Njrud rvu_0u's d�0/ 2oiy NYSSA J. NYPAN NOTARY PUBLIC - MINNESOTA My Cowduion Expirm Jm 51.2015 Andover Football Association / 1685 Crosstown Blvd. NW / Andover, MN 55304 RECEIVE 13 Telephone Hotline: (763) 754 -1610 / www.andoverfootball.org JUN 2 7 2014 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Football Association Association President Mike Johnson Phone (Home) 763 - 753 -4976 Print Name Phone (Work) Phone (Mobile) 763 - 291 -9866 ' / Association President 4i4 Y o?� "�� (E -mail) mjjohnson71(&comcast.net Signa re (required) Date Address 1685 Crosstown Blvd City Andover State MN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first - served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 620 Number of participants expected from Andover this year 555 Number of participants in program last year 594 Number of participants from Andover last year 523 Age brackets for participation Kindergarten through 8th grade 1 Number of game fields /rinks needed per week this year 11 (40+ teams with Flag Football) Indicate season start and end dates August 11 2013 through November 15, 2013 Time slot desired (list 2 choices) 1. 5:00 pm until 10:00 pm Monday through Friday 2 8:OOam until 10:OOpm Saturday and Sunday List specific fields /rinks being requested (refer to attached listing) 1 Sunshine #3 Soccer Field (Middle Field)(practice /games) 2 Prairie Knoll Park South East (games only) 3. Prairie Knoll Park South West (games only) 4 Sunshine #146 (games and practices) 5 Pine Hills North Bennett Field (Flag Football ONLY) Number of practice fields /rinks needed per week this year 26 Time slot desired (list 2 choices) 1 5:00pm until 10:00pm Monday through Friday 2 8:OOam until 10:OOpm Saturday and Sunday List specific fields /rinks being requested (refer to attached listing) X, x � .. Field /hockey rink (prac ice or games) approval by the Park and Recreation ✓7. Prairie Knoll Park South East (games only) ✓8_ Prairie Knoll Park North 9. Prairie Knoll Park South West (games only) 10 Sunshine #146 (games and practices) 11 City Hall #7 12. Terrace Park 13. ASN (West) 14. ASN (Middle) -it. birooiman 19. Lunds North 20. Hidden Creek(North) 21. Green Acres 22 Hills of Bunker Lake West 23 Wild Iris 24. Andover Lions 25 Shadowbrook East (North Field) El:tIS Note. C3CnKeM' F:G(d) use by any association or team is prohibited without Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 Revised 4120191 fielduse.doc 2 4—�ce>+l�t R ZO N *� �_ 5z Led le, Todd Haas (Falo From: Twila Hauck <twila.andoverfootball @yahoo.com> Sent: Thursday, July 10, 2014 3:09 PM To: Todd Haas Subject: Fall Preview for Football We will be having our preview on August 23rd and 24th. Twila Hauck Andover Football Association '�eotC�lZt2 ANDOVER PARK AND RECREATION COMMISSION Oscccec' 01 APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Paw),- Association President (ko& -) E.E t Phone (Home) 7e±- 3sy Print Name Phone (Work) Phone (Mobile) Association President 8 I (E -mail) �4 r n Signature ( d) D .J City APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November.. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE., NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE— FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible, The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached), Facility requests- submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this yearNr?i— Number of participants expected from Andover this year1� "SC Number of participants in program last year t &D) Number of participants from Andover last yearu Age brackets for participation NrevJ %luuiidi7X 3't Ap I frt, Recarivib 71611q Number of game fields /rinks needed per week this year Q, m6a g 9-e-tit Indicate season start and end dates Time slot desired (list 2 choices) List specific fieldshinks being requested (refer to Number of practice fields /rinks needed per week this year Time slot desired (list 2 choices) 2. List specific fields /rinks being requested (refer to attached listing) 1. 2. !Vote: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1 /2000 Revised 8120109 Revised 4120111 fielduse.doc 2 T13 Notes to North Metro Field Application Fall 2014 Hi Todd Here is the North Metro Application for Fall fields 2014. 1 am sending the preliminary copy of the field request. Sean will send a signed copy tomorrow. Scott feldd i rector(@ northmetrosoccer.ore s4jzo pherfa ns(maol.com Questions The number for Fall 2014 are based on the numbers summited in the application. We have added a new age group Mini Metros (3-4 years old). Our first run was this summer and we filled to capacity of 64. We have added more slots with the potential of that number reaching 100. Copies of Democratic Procedures can be found on the North Metro Website. www. northmetrosoccer.ore We are in good standing with the State of Minnesota and continue to have 501c status. Copy of Certificate of insurance is attached. Grievance procedures are available on our website www.northmetrosoccer.ore No Changes. We also are using fields from other locations 5 Anoka Hennipen fields -rent 1 field city of Ham Lake 16 fields City of Oak Grove. Thanks Scott Skrypek Field Director North Metro Soccer fieiddirector (@ north metrosoccer.ore s4eopherfansr?a aol.com cell 763 - 242 -0101 North Metro Soccer Field Requests Fall 2014 ✓1 Watertower ✓2Sunshine North ✓3 Sunshine South (Under Construction Not Available) 4Hawkridge East ,/ 5Hawkridge Middle 6Hawkridge West ✓7Hidden Creek North 80ak Bluff (Under Construction Not Available) /9TimberTrails (Potential Practice Location) ✓lOPine Hills North (Grow West) /11Pine Hills North (Grow East) Please Note We are Sponsoring a Minnesota United Camp Sept 24-26 from 6:00 to 7:30 pm at Hawkridge Park all three Fields. Contact is Sean Beggin and Myself ; IV ami,vr� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MN. US TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider 2014 Fall Softball/Baseball/Football Schedule DATE: July 17, 2014 INTRODUCTION This item is in regard to approving the 2014 fall softball/baseball/football schedule. DISCUSSION Attached are applications received from the Andover Football Association (AFA) and the Andover Athletic Association (AAA). The City has not received or heard if an application will be submitted by the Andover Baseball Association The proposed 2014 fall softball/baseball /football schedule is attached for your review. The City has received applications for use of the fields from the following groups: * Information submitted as part of the spring/summer application. Note: Copies of the By -Laws for AFA (no changes from 2013 season) are available from City staff if you would like to review them. AAA has indicated the By -Laws as part of the application for the 2014 spring - summer season had no changes from the 2013 season. % of Democratic Certificate Established Name of Group Participants Procedures & 5010 of Grievance from Andover Elections (State) Insurance Procedures based on 2013 season Andover Football 88% Yes (no Yes (no Yes Yes (no Assoc. (AFA) changes from changes changes from 2013) from 2013) 2013) Andover Baseball NA Yes* Yes* Yes* Yes* Association Andover Athletic 91% Yes* Yes* Yes* Yes* Association * Information submitted as part of the spring/summer application. Note: Copies of the By -Laws for AFA (no changes from 2013 season) are available from City staff if you would like to review them. AAA has indicated the By -Laws as part of the application for the 2014 spring - summer season had no changes from the 2013 season. ACTION REQUIRED The Commission is requested to consider approving the 2014 softbanaseball/football schedule. Respectfully submitted, Todd J. Haas Attachments: ProP9sed 2014 Fall Softball/Basebalt/Football Schedule, Applications from AFA, ABA, and AAA cc: Ernie Bedor, President/AAA (copy of item was sent by e- mailed) Pat Wilson, AAA (copy of item was sent by e- mailed) Mike Johnson, President/AFA (copy of item was sent by e -mail) Twila Hauck, AFA (copy of item was sent by e -mail) Brad Schotzko, President/ABA (copy of item was sent by e- mailed) -- - _ - L -- - -- - — ANDOVER FALL SOFTBALL /BASEBALL/FOOTBALL SCHEDULE 2014 ATTENTION -PETS MUST BE LEASHED AT ALL CITY PARK AND FACILITIES dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN SUNSHINE #1 AFA AFA (Lighted) AFA (9/2 to 11/15) AFA AFA (9/2 to 11/15) AAA AFA 8 am -10 pm AFA AAA 8 am -10 pm 5PM -DARK 1 1(8/5 to 8/28) 1 1 1 (8/5 to 8/28) SUNSHINE #2 AFA AFA (Lighted) AFA (9/2 to 11/15) AFA AFA (912 to 11/15) AFA AFA AAA AAA 8 am -10 pm 8 am -10 pm 5PM -DARK (8/5 to 8/28) (8/5 to 8/28) SUNSHINE #3 AFA (9/2 to 11/15) AFA AFA AFA (9/2 to 11/15) (Lighted) AFA AFA AFA AAA AAA 8 am -10 pm 8 am -10 pm 5PM -DARK (8/5 to 8128) (8/5 to 8/28) SUNSHINE #4 AFA AFA (Lighted) AFA (9/2 to 11/15) AFA AFA (9/2 to 11/15) AFA AFA AAA AAA 8 am -10 pm 8 am -10 pm 5PM -DARK (8/5 to 8/28) (8/5 to 8/28) SUNSHINE #5 AFA AFA AFA (9/2 to 11/15) AFA AFA (9/2 to 11/15) AFA ABA AAA AAA 8 am -10 pm 8 am -7 pm 5PM -DARK (8/5 to 8/28) (8/5 to 8/28) SUNSHINE #6 AFA AFA AFA (9/2 to 11/15) AFA AFA (9/2 to 11/15) AFA ABA AAA (8/5 to 8/28) AAA (8/5 to 8/28) 8 am-1 0 pm 8 am -7 pm 5PM -DARK CITY HALL #7 AFA AFA AFA AFA AFA AFA ABA 8 am -10 pm 8 am -7 pm 5PM -DARK TERRACE PARK AFA AFA AFA AFA AFA AFA AFA 8 am -10 pm 8 am -10 pm 5PM -DARK Page 1 Page 2 SAT .M..T - .l NORTH (WEST) — ■� ■ — ■ —■ ■ - - - . :. ■� ■ — ■ — ■ —■ ON MENOMINEE RDO - •1 — —■ —� ■ —■ ■ NORTH .. p .., .., .., .. , .. .:. NORTHWOODS AFA PINE HILLS SOUTH ABA Emil 8 am-7 pm .. .:. .. .. .. .. .. oil LUNDS NORTH ■ ■�.�■� ■�■ :. , . ■ :. fell ';HIDDEN CREEK INORTH Page 2 Page 3 FRI awn -dus SAT awn- us SUN MON TUE WED THU ROSE PARK AFA AFA AFA AFA AFA AFA AFA 8 am -10 pm 8 am -10 pm 5PM -DARK GREEN ACRES AFA AFA AFA AFA AFA AFA AFA 8 am -10 pm 8 am -10 pm 5PM -DARK HILLS OF BUNKER LAKE WEST AFA AFA AFA AFA AFA AFA AFA 8 am -10 pm 8 am -10 pm WILD IRIS AFA AFA AFA AFA AFA ABA 8 am -10 pm 9 am -7 pm ANDOVER LIONS PARK AFA__ AFA AFA AFA AFA AFA AFA 8 am -10 pm 8 am -10 pm 5PM -DARK TIMBER TRAILS 5PM -DARK SHADOWBROOK EAST (North field) AFA AFA AFA AFA AFA AFA ABA 8 am -10 pm 8 am -7 pm 5PM -DARK SHADOWBROOK EA (South field) AFA AFA AFA AFA AFA AFA ABA am- pm 8 am-7 pm 5PM -DARK (South field bl Availae June 2- _ AAA AAA AAA AAA AAA August 31 Only 5 -DARK Page 3 Page 4 FRI dawn-dusk SAT awn us MON TUE WED THU SUN (Middle field #2) Available June 2- AAA AAA AAA AAA AAA AAA AAA August 31 Only 5PM -DARK EVELAND FIELDS (North field #3) Available June 2- AAA AAA AAA AAA AAA AAA August 31 Only__ - 5PM -DARK - * WEEKEND FIELD MAINTENANCE REQUIRED ** FRIDAY FIELD MAINTENANCE ONLY (NO SATURDAY OR SUNDAY MAINTENANCE) * ** NEED SUNDAY MORNING MAINTENANCE ONLY * * ** FRIDAY FIELD MAINTENANCE & SATURDAY (NOON) FIELD MAINTENANCE ONLY - - TT- AFA - Andover Football Assoc.- Season starts on August 1st and ends on November 15th AAA - Andover Athletic Assoc.- Season starts August 5th & ends August 28th at Sunshine. Fastpitch ends on September 28 ABA - Andover Baseball Assoc.- Season starts on August 12th and ends on October 13th Tournaments or Special Events August 1- 3 /ABA/MYAS State Rec Championships 14 & 15U /ASN Ballfield Facility (west and middle fields only) August 8- 10 /ABA/GSBL All -Star Weekend 15AAA, 15AA, 14AAA, 14AA/ASN (west and middle fields only) August 16- 17 /PHD Baseball - MYAS /USSSA August Bash /ASN (west and middle fields only) APPROVED: DATE OF PREPARATION 7/17/2014 Park Coordinator REVISED Date cc: Kevin Starr, AFA, Biz Brouse, AAA, Front Desk, and ABA Page 4 June 19, 2014 Mr. Todd Haas Andover Park and Recreation 1685 Crosstown Boulevard NW Andover, MN 55304 Subject: 2014 Field Use Application Dear Mr. Haas, Zol q F"'+60.1( 5c4.-�"A. lowly 0 In order to fulfill the requirements specified in section 2.1.1 of the Andover Guidelines for Field Usage Policy, I submit to you the membership breakdown by community from our 2013 Andover Football Association registration. These numbers have been taken directly from our registration database for grades K -8 and should be deemed reliable to the best of my knowledge. Andover = 523 St Francis = 1 Ramsey = 2 Otsego = 1 Oak Grove= 10 Ham Lake = 24 East Bethel = 4 Coon Rapids =15 Champlin = 2 Cedar = 2 Blaine = 6 Anoka = 3 Fridley =1 Total registration = 594 Total Andover residents = 523 Percentage of Andover residents in AFA for the year 2013 = 88% If you have any questions or require any additional information, please let me know. Sincerely, Mike Jo sohn n�— AFA - President S'Np� ,Ie ffto4q�g5 NYSSA J. NYPAN NOTARY PUBLIC-MINNESOTA My Ommisslon Expires Jon 91, 2011 Andover Football Association / 1685 Crosstown Blvd. NW / Andover, MN 55304 RECEIVE A Telephone Hotline: (763) 754 -1610 /www.andoverfootball.org JUN 2 7 2014 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Football Association Association President Mike Johnson Phone (Home) 763 - 753 -4976 Print Name Phone (Work) Phone (Mobile) 763 - 291 -9866 Association President -� la °o?� -/� (E -mail) miiohnson7la- comcast.net Signa re (required) Date Address 1685 Crosstown Blvd City Andover State MN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE -FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first -served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 620 Number of participants expected from Andover this year 555 Number of participants in program last year 594 Number of participants from Andover last year 523 Age brackets for participation Kindergarten through 8th grade 1 Number of game fields /rinks needed per week this year 11 (40+ teams with Flap Football) Indicate season start and end dates August 11 2013 through November 15, 2013 Time slot desired (list 2 choices) 1 5.00pm until 10.00pm Monday through Friday 2. 8:OOam until 10:OOpm Saturday and Sunday List specific fields /rinks being requested (refer to attached listing) 1. Sunshine #3 Soccer Field (Middle Field)(practice/games) 2. Prairie Knoll Park South East (games only) 3. Prairie Knoll Park South West (games only) 4. Sunshine #146 (games and practices) 5. Pine Hills North Bennett Field (Flag Football ONLY) Number of practice fields /rinks needed per week this year 26 Time slot desired (list 2 choices) 1. 5:OOpm until 10:OOpm Monday through Friday 2. 8:OOam until 10:OOpm Saturday and Sunday List specific fields /rinks being requested (refer to attached listing) tti 1 6eerveF-Re4elirext to _ ) Close, ,/2. Sunshine #3 Soccer Field (Middle Field)(practice/games) ✓3. Timber Rivers /4. Red Oaks West Park ✓5. Northwoods West b�f'00 ✓7. Prairie Knoll Park South East (games only) ✓8. Prairie Knoll Park North ✓9. Prairie Knoll Park South West (games only) �x 10. Sunshine #1-#6 (games and practices) x 11. City Hall #7 x 12. Terrace Park Y 13. ASN (West) X 14. ASN (Middle) K .i a. 01rootman x 19. Lunds North x 20. Hidden Creek(North) 21. Green Acres 22 Hills of Bunker Lake West x 23 Wild Iris )(24. Andover Lions x 25. Shadowbrook East (North Field) r. \ 1" PiKe Field /hockey rink (prac ice or games) approval by the Park and Recreation Wits North. cacvmett P,eu.) use by any association or team is prohibited without Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 Revised 4120111 fielduse.doc ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of Association President Ernie Bedor Phone (Home) 763-1 i7 •P y S -6 Print Name Phone (Work) -3 -7,90 - r2, 99 Association President_ •- ''�'�'~��., Phone (Mobile) 7 6 1 _8 y � Signatu quired) Date JE -mail) 6 actor Address IT-3 o asE sr- �"� ^' F`- City N p eV L�2 State A AJ Zio S-.t" 3 o 4 APPLICATION DUE DATES; JI►MfSGAMUNDSON FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEM "DSWPtc'� V# euCW"i1"&PWWJ ,31,2016 NOTE: Scheduling decisions will be made at the Park & Recreation Commission m e ' -on the third Thursday in November. -JJ FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOC ER, BASEBALL, AND LACROSSE, SOFTBcA�LL, NOTE: Scheduling decisions will be made at the P � ?� / / third Thursday in March. ark &Recreation Commission meeting on the FOR FALL USE - FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this Completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first -served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 350 Number of participants expected from Andover this year 300 Number of participants in program last year 274 Number of participants from Andover last year 249 Age brackets for participation K -12 Grade Number of game fields /rinks needed per week this year. Indicate season start and end dates Time slot desired (list 2 choices) 2. List specific fields /rinks being requested (refer to attached listing) Number of practice fields /rinks needed per week this year. Time slot desired (list 2 choices) List specific fields /rinks being requested (refer to attached listing) Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 Revised 4120111 fielduse.doc 2 • F �,,..,. LNDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City EngineerID8 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Discuss 2015 -2019 Parks Capital Improvement Plan, Cont. DATE: July 17, 2014 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital Improvement Plan (CIP). DISCUSSION Attached is the most current version of the 2015 -2019 Park Improvement Projected Fund Balance sheet based on the recommendation from the Park Commission. Staff has identified the improvements that have been recommended as follows per the June 5 h meeting minutes: 2015 • Pine Hills North/Various Improvements — (Total $70,000) Install small irrigation system ($20,000), Small tot lot near northwest soccer ($40,000), Potable well ($10,000) • Install small irrigation system at one or more parks ($20,000) • Preparation of Master Plan for Kelsey Round Lake Park ($50,000) • Fencing upgrades /safety initiatives ($25,000) 2016 • Pine Hills North -- Multi- purpose building ($180,000) • Install small irrigation system at one park or parks ($20,000) 2017- • Pine Hills North -- Multi- purpose building ($50,000) • Install small irrigation system at a park or parks ($20,000) 2018— • City Hall Hockey Rinks ($150,000) • Install small irrigation system at one or more parks ($20,000) 2019— • Fox Meadows Reconstruction ($200,000) • Install small irrigation system at one or more parks ($20,000) Just as a reminder $15,000 of annual miscellaneous funds are being allocated for each of the 5 years 2015 -2019. BUDGETIMPACT Keep in mind the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital Improvement Plan. Respectfully submitted, Aw'a�' Todd J. Haas Attachments: 2015 -2019 Park Improvement Fund Projected Fund Balance Sheet Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee - Residential ($2,810 /unit) Park Dedication Fee - Commercial Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Hidden Creek North Park - Tower Rental Rose Park - Reconstruction Prairie Knoll Park - Pave Parking Lots WayFinding Signs /Exercise Stations Irrigation Project - Small Kelsey Round Lake Park Master Plan Fencing Upgrades - Ballfield Safety Initiatives Crooked Lake School Hockey Rink Pine Hills North - Phase II City Campus Hockey Rinks - Pave rinks & parking lot Fox Meadows - Reconstruction Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures 2,729 CITY OF ANDOVER 2,729 Park Improvement Fund Projected Fund Balance 131,000 2014 2015 2016 2017 2018 2019 TOTALS 20 50 50 50 25 25 20,000 $ 56,200 $ 140,500 $ 140,500 $ 140,500 $ 70,250 $ 70,250 $ 618,200 61,500 61,500 61,500 61,500 61,500 61,500 369,000 117,700 202,000 202,000 202,000 131,750 131,750 987,200 2,729 2,729 200,000 200,000 131,000 131,000 10,000 10,000 20,000 20,000 20,000 20,000 20,000 20,000 120,000 50,000 50,000 25,000 25,000 10,000 10,000 70,000 180,000 50,000 300,000 150,000 150,000 200,000 200,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 378,729 190,000 215,000 85,000 185,000 235,000 1,288,729 (261,029) 12,000 (13,000) 117,000 (53,250) (103,250) Fund Balance as of December 31, 2013 343,151 Fund Balance Brought Forward 82,122 94,122 81,122 198,122 144,872 Ending Fund Balance * $ 82,122 $ 94,122 $ 81,122 $ 198,122 $ 144,872 $ 41,622 * *Target - $50,000 to create a contingency for any project overages. ANLI 5 6 V 9 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 8. Review Outstanding Items DATE: July 17, 2014 Issues list as of 7/14/14 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report is scheduled for the August 7th meeting. • Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly report is scheduled for the August 7th meeting. • Pine Hills North — The site is 95% complete including the irrigation system for the fields. There will be additional irrigation being installed this summer around the parking lots. The grass for the fields looks good. The prairie grass in the medians is now starting to grow. The survey for splitting the property (west half and the east half) has been forwarded to the City Attorney to prepare the deeds. • Langseth Park — The playground equipment has been installed. Staff has met with the property owners at 3338 -175th Lane NW for a second time and they are still indicating they are interested in providing a trail easement to allow for a neighborhood connection from the north. The last discussion that staff had with the property owner is that they would like to be compensated for the easement and a split rail fence installed along the trail. Is the Commission interested in compensating the property owner for the easement? If so, this will need to be approved by the City Council. As mentioned previously, the trail would be located on the east side of the home. The surveyor the City hired to prepare the trail easement description is on hold until a decision has been made on the easement. • Andover Lions Park — The exercise equipment has been delivered to Public Works. The equipment will be installed sometime after Fun Fest. The Park Commission has requested the funds for replacing of the playground equipment be carried over into 2015. • Prairie Knoll Park — Construction has started and is scheduled to be completed per the contract by August 151h • Oak Bluff Park — Due to the condition and types of weeds currently in the field, the field has been sprayed to kill off the weeds and grass. Parks Maintenance will be reseeding the entire field based on the recommendation from John Hopko, grass turf expert in athletic fields. North Metro Soccer Association (NMSA) has been notified that the field will not be available for fall use. NMSA is glad to see the City make the move to improve the playing surface at this field. • Way Finding Signs — A final example of the sign has been approved by the City Council. Signs will be made over the next few weeks and installed by Public Works staff. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. 2014 Events in City Parks or Facilities — The Park and Recreation Commission will need to determine what each of the Commissioners will be responsible for during 2014. Item is on the agenda. • Marinello — Will work with staff on the ability to send out updates to residents regarding municipal activities. • Elstrom — Has volunteered to work with Commissioner Miskowiec on a tree planting project and will coordinate with Kameron Kytonen, Natural Resource Technician. • Stenzel — Will coordinate a bike ride with Commissioners Lindahl & Lewnau. It will be necessary to prepare an article for the September /October newsletter by Friday, July 18`h. • Lindahl — Will coordinate a bike ride with Commissioners Stenzel & Lewnau. It will be necessary to prepare an article for the September /October newsletter by Friday, July 18`h. • Butler — Commissioner Butler will coordinate the Adopt a Park cleanup at Andover Lions Park. • Lewnau — Will coordinate a bike ride with Commissioners Stenzel & Lindahl. It will be necessary to prepare an article for the September /October newsletter by Friday, July 18`h. • Miskowiec — has volunteered to work with Commissioner Elstrom on a tree planting project and will coordinate with Kameron Kytonen, Natural Resource Technician. Update of Pedestrian Trails — At this point this is what has been going on with trails: • The City Council has approved the 5 year (2014 -2018) Capital Improvement Plan (CIP) for trails for the following locations: o A trail is identified in 2016 along the south side of Andover Blvd NW between Bluebird Street NW and Vale Street NW. • Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake is scheduled for 2015 -2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass is being evaluated near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. • Staff has submitted an application for a trail along the WDE site that will connect the Kensington Estates development to Andover Station North Ball Field Facility. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine where they would like to have meeting in September. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting.