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WK - June 24, 2014
C 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESUTA 553U4 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, June 24, 2014 Andover Public Works Building 1. Call to Order — 6:00 p.m. 2. Tour of Public Works Facility/Public Works Expansion Master Plan Review (Verbal) — Engineering 3. Consider Request to Establish No Wake Zone on Crooked Lake Due to High Water — Engineering 4. Discuss Public Works Staffing— Engineering 5. Discuss Overlay Assessment Policy - Engineering 6. Discuss Mailbox Clusters - Engineering 7. 2014 General Fund Budget Progress Report 8. May 2014 City Investments Review 9. Other Business 10. Adjournment TO: CC: FROM: SUBJECT: DATE: DOVE-^_ CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works /City Engineer Todd J. Haas, Asst. Public Works Director Consider Request to Establish No Wake Zone on Crooked Lake Due to High Water — Engineering June 24, 2014 INTRODUCTION The City Council is requested to consider if a No Wake Zone ordinance should be established due to potential high water from possible future heavy rain events. DISCUSSION The City has received a concern from an Andover resident on Gladiola Street NW that wake board boats and other boats are creating issues with their shoreline and yards. For those not familiar with wake board boats, they do have the capability to pump lake water into their boats to create bigger waves for the wake boarders. The larger the wake from the boat the more damage that has been created depending on how high the water is. Staff has had an opportunity to visit the Crooked Lake overflow at the south end of the lake on June 17, 2014 with 2 staff members of the Coon Creek Watershed District. As of right now the water is at its normal water level (approximately 861.3) with some water overflowing the weir (about an inch or so) and into the culvert (culvert is a 36 inch pipe). The ordinary water elevation (OHW) that has been established by the MNDNR is 862.1 (we will verify this). It is staffs understanding that the elevation of 862.1 is the elevation that could be used for as an indicator of high water. The lake has probably been low the last few years so the residents are probably used to the lower elevations of the lake. If the City Council is interested in establishing a No Wake Zone, staff will notify and work with the City of Coon Rapids and the MNDNR in establishing a high water elevation and language for the ordinance. ACTION REQUIRED The City Council is requested to consider a no wake ordinance due should be considered due to high water from recent heavy rain events. Respectfully submitted, Todd J. H as Cc: Gary Nereson, Crooked Lake Area Association (copy sent by e -mail) Tim Himmer, City of Coon Rapids (copy sent by e -mail) Tim Kelly, Coon Creek Watershed District (copy sent by e-mail) Tim Foley, 13520 Gladiola Street NW (copy sent by e -mail) Attachments: E -mail from Gary Nereson, Location Map Todd Haas From: gnereson <glnereson @comcast.net> Sent: Tuesday, June 17, 2014 9:44 PM To: Dan Anderson; Gary Spiering; Jerry Fiche; Ann McCann; Josephine Larson; Paul Martin; Steve Sibinski; Gary Nereson; Cyndy Nelson; 'Gary Spiering'; Darren Prom Cc: Tim Kelly; Dawn Doering; Todd Haas Subject: High water - wake limitations Hi Everyone. If we want an enforceable wake limitation policy /law we can work this summer for something that we can use next year. Any such enforceable policy will take a minimum of 60 days to complete and by then it won't be needed. The actions that need to take place are: Identical resolutions passed by the councils of both Andover and Coon Rapids (need to negotiate the language first and then get on the respective agendas) followed by 30 day public input wait period Having done that it would be in place for next year. I have spoken with the Sheriffs dept. (a Mr. Justin Alderink - one of two waterpatrol officers), and he agrees that the above is what is necessary. They (the Sheriffs dept.) cannot do anything on an emergency basis. He thought that if we did the e -mail thing and posted signs with language requesting voluntary cooperation because of high water and potential property damage, etc. that that would be just fine. We could do it now, and it may have just the effect we intend, plus we can revoke it when it seems right. We can discuss the pros and cons of pursuing a permanent legal policy at our July 15 board meeting. Meanwhile lets try for voluntary compliance. Gary Google Maps Page 1 of 1 Imagery ©2014 DigitalGlobe, U.S. Geological Survey, USDA Farm Service Agency, Map data 02014 Google 1000 ft https: / /www.google.com/maps/ @45.2077156; 93. 3409947 ,2017m /data= !3mi!le3 ?hl =en 6/18/2014 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Discuss Public Works Staffmg - Engineering DATE: June 24, 2014 INTRODUCTION Staff would like to discuss future staffing levels for the Public Works Maintenance Division. DISCUSSION As the City continues to grow and the infrastructure expands maintenance staffing levels need to keep up so that the City can continue to provide a reasonable service. Attached are the statistics from each maintenance department showing the increase in infrastructure compared to staffing. There has not been an increase in maintenance staff since 2006. In 2009 in response to economic concerns the maintenance staff level was reduced by one in the Street Department. In 2013 a Parks position was added getting the Public Work Division back to the same staffing level as 2006. ACTION REQUIRED The City Council is requested to discuss and direct staff on how to proceed with current and future Public Works staffing needs. Respectfully submitted, (D-1�0, David D. Berkowitz Attachments: Public Works Department Statistics 22 acres mowed ... 18 ball fields 19 playgrounds 89 acres mowed I]•.• 26 ball fields 33 playgrounds 185 acres mowed Parks Depi Parks System growth 0 soccer fields 0 trails 1 Park Employee 6 soccer fields 0 trails 1 Park Employee 13 soccer fields trail system started 4 Park Employees 2005 25 ball fields 35 playgrounds 197 acres mowed 2010 28 ball fields 37 playgrounds 278 acres mowed 2014 28 ball fields 38 playgrounds 322 acres mowed 16 soccer fields 18 miles of trails 6 Park Employees 19 soccer fields 29 miles of trails 6 Park Employees 24 soccer fields 35.5 miles of trails 7 Park Employees vcj-t-J <s4 �gv1F.S (ZbrS� wi l� v..>o,rk. assisl -� i ✓� �v� :��-�i�M VVl4�K�cva,kc� aK � 0.dr a V,r /arse. S VI&% -> �l04&.) -t✓u.C-lic Parks Staff hire dates Kevin 1979 Tom 1993 Jeremy 1995 Terry 1996 Jerry 1999 Steve 2005 Jeff 2013 Parks Department Statistics At this time Andover has 68 parks. We are maintaining 51 of them. We are mowing 322 acres. This does not include Kelsey Park. There are 28 baseball/softball fields to keep up. We have 24 soccer fields with most having multiple fields on them. Most of these, along with the lighted ball fields are also used for football. Lacrosse is using some as well. We now have 38 playgrounds, which includes 334 swing hangers & chain. This year there are 35.2 miles of trails and paths to take care of. We have 168 trashcans with lids throughout the system. There are 14 irrigation systems, which includes over 2,900 various sprinkler heads. We used about 27 million gallons of water, minus the C.0 & City Hall Complex Throughout the parks we have 28 shelters in various sizes. At any given time there are at least 76 tables in place. We have over 105 park and players benches in the ground. There are 22 — 26 portable bathrooms in place during the summer season There are 36 parking lots consisting of blacktop & gravel. Over 142 bluebird, wren, bat and wood duck houses are installed in our parks. There are 12 ice rinks with five having warming houses, lights and boards. We have 4 larger complexes with athletic field lighting and buildings. On the waterways we have 3 canoe landings and 2 boat landings, one with a dock. There are 13 basketball courts and 4 volleyball courts. We have 2 lighted tennis courts. There are 2 sliding hills being used. Our Staff consist of 7 full time and 4 -5 seasonal help. Working with various volunteers, Athletic Associations & Teams, School & Church groups, Adopt a Park Program and Eagle Scouts enables us to even keep close, in keeping up with all of the tasks and demands associated with all of these items. Our Parks System has had an overall steady growth since the 70's. The athletic groups have had a big hand in this growth. There are no signs of these groups fading and not getting bigger. Things have leveled a bit, but the requests for more fields and playing space continues today. Along with this growth is the addition of irrigation in many of these fields. We do all of the installs and maintenance of the irrigation systems. There are no signs of these not being expanded and added into existing fields. The expansion of large turf and playing fields is another area that continues to take up big chunks of Staff time and funding. We added 100 acres of turf every 11.5 years! The athletic groups using these facilities expect above average playing surfaces, conditions and upkeep. The sudden development and growth of the trail system has had a big impact on our operations. This is year round maintenance and an expense that will continue to grow. Our play structure replacement program is going well. There are some large structures that are coming up for replacement. We have already started doing fewer units each year to account for the larger costs of such playgrounds. All of this is done in house with our Staff. With the growth of the Parks System comes the infrastructure needed to support it. Items such as; lighting, benches, trash cans, fencing, concrete work, parking lots, buildings, shelters, toilets, etc. Everything needed to keep the Parks System up and running will need to be maintained and replaced at some time. This will continue to need funding and Staff time. I doubt that the growth of our Parks will ever reach a point of total build out and stop expanding. We are still playing catch up with our Staffing and budget shortfalls. There will always be many Parks and projects to complete and finish. No, we will never be "caught up ". Utilities Department The Utilities Department has had its current work force since 2006. Since then, the utilities have grown as shown in the table below. 2006 to Present #of Hydrants 117 # of Valves 283 Ft. of Water Main 52377 9.92 Miles # of Sanitary M.H.'s 219 Ft. of Sanitary Mains 37181 7.04 Miles # of Storm CB's 363 # of Storm M. H.'s 250 Ft. of Storm Mains 40163 7.6 Miles #of F.E. &Skimmers 211 Valve Station S. Coon 1 Complete City Wide Total #of Hydrants 1177 # of Valves 2776 Ft. of Water Main 595,426 112.77 Miles # of Sanitary M.H.'s 2221 Ft. of Sanitary Mains 489,298 92.67 # of Storm CB's 3059 # of Storm M.H.'s 580 Ft. of Storm Mains 1 387,763 73.44 #of F.E. &Skimmers 1260 Valve Stations 2 Operations at the water plant have also changed to include the plate settler which requires additional maintenance and documentation to the state. It was January 1St of 1993 when the City of Andover decided that it was time to hire a full time mechanic to take care of the vehicles for Public works and City Hall. At that time the City of Andover had a population of roughly 16,000 people and a full time staff of 25 people. I was hired in February and took over doing all of the vehicle maintenance, preventative maintenance of those vehicles and assist with snow plowing. A few years later, I was given the task of overseeing all preventative repairs of the City Fire Department vehicles and small equipment on them. At that time the Andover Fire Department consisted of 3 station and 13 more vehicles. We put on a part time mechanic in the summer of 1994 and hired Scott Hautala full time in the spring of 1996. As more equipment was purchased to maintain the city's roads, parks, and utilities a third mechanic, Erick Sohr was hired in the spring of 2001. All of the city's mechanic's not only repair /maintain the vehicles but we also have plow routes and assist other departments as emergencies come up. We are also in charge of maintaining the City Recycling Center. 1993: 1 full time mechanic taking care of 16 vehicles, 4 trailer, 10 mowers/ pumps /small gas equipment. 1999: 2 full time mechanics and Erick Sohr working 20 hours a week part -time. We were taking care of 34 vehicles, 6 trailers and 40 plus mowers /small gas equipment. 2001: 3 full -time mechanics taking care of 40 vehicles, 5 trailer 50 plus mowers /pumps /small gas equipment. 2014: 3 -full time mechanics taking care of 70 plus vehicles, 13 trailers, 175 motorized pieces of equipment and over 250 pieces of non - motorized equipment. 3� / � "j leli E � �3 �> -may .0 ;7 i i s�,r aws I -7i • , r ^r,�F's 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works /City Engineer Discuss Overlay Assessment Policy - Engineering June 24, 2014 ( D INTRODUCTION As the City moves into implementing overlay construction the current Assessment Manual (Policies and procedures Guide) /Roadway Reconstruction Assessment Policy will need to be revised to identify how such projects will be assessed. DISCUSSION Attached are draft recommended changes to the Assessment Manual (Policies and procedures Guide) /Roadway Reconstruction Assessment Policy. Note that the assessment for overlays would be 25% of the total project cost which is the same percentage as it is for street reconstruction projects. The final revisions will be brought before the City Council at a regular scheduled meeting for formal approval. ACTION REQUIRED The City Council is requested to review proposed changes to the Assessment Manual (Policies and procedures Guide) /Roadway Reconstruction Assessment Policy and direct staff on how to proceed with implementing the changes. Respectfully submitted, David D. Berkowitz Attachments: Draft Revisions to the Assessment Policy/Roadway Reconstruction and Overlay Construction Policy le, INDEX PUBLIC IMPROVEMENT — SPECIAL ASSESSMENTS PAGE 3 General PAGE 3 Purpose PAGE 5 General Policy PAGE 6 Policies Relating to Special Assessments PAGE 6 Procedures Relating to Special Assessments PAGE 9 CAPITAL IMPROVEMENTS FINANCING PAGE 15 FACTORS AFFECTING PROJECT COSTS AND PAGE 19 ASSESMENT RATES PROJECT SCHEDULE PAGE 19 OPTIONS AVAILABLE FOR PAYING SPECIAL ASSESSMENTS PAGE 20 APPENDIX Development Contract (City Installed Improvements) Example Andover Special Assessment Worksheet Roadway Reconstruction & Overlay Construction Assessment Policy Ordinance No. 101 & 101A Providing Deferrals of Special Assessments for Certain Senior Citizens & Retired Person with Permanent Disability -2- by City Council resolution and adopted by the Fee Schedule. Water Lateral Water lateral costs are apportioned to the property benefiting from the lateral water main constructed. Apportioning the cost of the lateral may be done by dividing the actual project costs of the lateral improvements by the assessable front footage of the benefiting properties or by dividing the costs of the lateral constructed within a plat by the number of benefiting lots. Where lateral benefit is received from a trunk, the benefiting properties are assessed for the lateral cost at a rate equivalent to the properties served by a lateral. For an existing lot that has not had a cost previously determined for water main lateral improvements and has access to an existing water line, the assessment rate per front foot is determined by City Council resolution and adopted by the Fee Schedule. This can be assessed to the property or paid at the time the water connection permit is issued. Water Service or Fire Line The water service cost is usually included with the lateral cost/assessment unless the services vary in size and /or number to each parcel or lot. If assessed separately, the service or fire line costs are apportioned as cost/each. Storm Drainage Trunk Improvements Storm Drainage Trunk Improvement costs are apportioned to the properties benefiting from the storm drainage improvements by the gross land area that benefits from the storm drainage facility constructed. The costs are then apportioned to each parcel by the rate /acre as determined by dividing the cost by the gross area of the benefit, then multiplying that cost/acre by the gross land area of each individual parcel. Examples of these types of improvements would be ponds, treatment structures, storm sewer pipe (trunk), etc. Storm Drain Lateral Storm drainage laterals are considered incidental to the street construction and are assessed as part of street costs. Storm drainage laterals would include all storm sewer improvements that are beneficial only to a particular plat or drainage area. Sidewalks Sidewalks are assessed to the benefiting properties by front footage or unit costs. Streets: City Local /Distributor /Collector Street costs are apportioned to the property benefiting from the street construction. Apportioning the cost of the street construction may be done by dividing the cost of the street improvements by the assessable front footage of the benefiting properties or by dividing the costs of the street improvements by the number of benefiting lots. Refer to Page 14 regarding Improvements to Existing Gravel Roads. The Roadway Reconstruction & Overlay Construction Assessment Policy -11- benefitting properties in the following manner: a) Construction of a new M.S.A. street as part of a new development. The City will cover the cost for a section of roadway that exceeds the current City's standard (example: thicker pavement and additional width of the road). b) M.S.A. street reconstruction as identified in the City's Roadway Reconstruction & Overlay Construction Assessment Policy. Refer to the Appendix for the policy requirements. c) Land acquisition costs —100% of all land acquisition costs will be assessed to commercial, industrial and residential properties that benefit from the improvement. d) A credit, not to exceed the total assessment, shall be given against such total assessment for a pro -rata portion of the right -of -way acquisition costs and the appraised or negotiated value of any property which is /has been donated as necessary for the project construction. e) At the discretion of the City Council assessments upon unimproved property may be deferred until a designated future year or until the subdivision of the property or the construction of the improvements thereon which shall have access to a municipal state aid roadway. (Field entrance is not an improvement in itself). Construction of improvements shall be defined as activity upon the property which requires the need for a permit from any city, county, state or federal government agency. In the event that such construction of improvements is only upon a portion of the property for which the assessment is deferred, such deferral shall be terminated against that portion of the property where the improvement is located in an area equal to the minimum lot size established for the zoning district within which it is located. Such deferral can be on such terms and conditions and based upon such standards and criteria as provided by Council resolution. Such assessments can be deferred for up to fifteen (15) years without interest and if the property has not been subdivided for improvements constructed thereon within that period of time, the assessment shall be canceled. All property with deferred assessments that are subsequently subdivided or have improvements constructed thereon which have access to the State Aid improvement shall require the payment of such assessments in five equal annual installments with interest thereon at the maximum rate allowed by Minnesota law in effect at that time on unpaid special assessments. -13- CITY OF ANDOVER ROADWAY RECONSTRUCTION & OVERLAY CONSTRUCTION ASSESSMENT POLICY SECTION I — General Policy Statement GENERAL The purpose of this document is to establish a standard assessment policy for roadway reconstruction projects within the City of Andover. Roadway reconstruction projects are defines as local and /or Municipal State Aid (MSA) City streets that have an existing bituminous surface and have reached a level of distress in which the City Engineer determines that the roadway is in poor condition such that full replacement is warranted. Improvements consist of a new bituminous surface, concrete curb and gutter (if required by the City's Concrete Curb and Gutter Policy), additional storm sewer if needed, storm sewer replacement and street widening if a substandard section exists. Overlay construction projects are defined as local and /or MSA City streets that have an existing bituminous surface that is still in relatively good condition that can be reconditioned and life expectancy extended due to an improvement of milling the edges of the roadway and placing 1% " of bituminous over the existing pavement. Damaged or deteriorated concrete curb and gutter will be replaced with these projects. Street and storm sewer /drainage costs are apportioned to the properties benefitting from the project. Apportioning the costs of the street and storm sewer construction may be done by dividing the cost of the street improvements by the assessable front footage of the benefitting properties to determine a cost for linear front foot or by dividing the costs of the street improvements by the number of benefitting lots. This is explained under the Methods of Assessment. The nature of the street improvements dictate whether or not concrete curb and gutter is required (per the City's concrete curb and gutter policy). The following is a list of reconstruction projects where concrete curb and gutter is required: 1. Existing Municipal State Aid Routes (TEMSA finding is used) 2. Reconstruction Projects: • Rural w/ Existing Bituminous Curb • Rural w/ no curb or drainage ditches • All Urban 3. Existing Business Areas. (Commercial, Retail, Industrial) with no curb, no drainage ditches or existing bituminous curb in place. Roadway reconstruction areas shall be identified in the City's Capital Improvement Plan (CIP) at least 2 years prior to construction. The CIP is a fluid document in which roadways wall be identified in the plan, but may be moved to a later date if those areas are not within two years of reconstruction and other areas have been found need of repair. Overlay construction shall be identified in the City's Capital Improvement Plan two (2) years prior, but specific areas will not be determined until one (1) year before construction due to the rapid change in pavement conditions. Assessments for other improvements (sanitary sewer, water main, etc.) included in a road reconstruction project shall follow the City's standard assessment policy. SECTION II — Roadway Reconstruction & Overlay Construction Assessment Requirements I. GENERAL Minnesota State Law, Chapter 329 provides that a Municipality has the power to make public improvements such as, street and storm sewer improvements including grading, curb and gutter, and surfacing, and assess the improvements to the benefitting properties. This section of the policy describes how roadway reconstruction and overlay construction projects shall be assessed. All properties benefitting from the roadway reconstruction or overlay construction (fronting along the new roadway) shall pay a proportionate share of the cost of local improvements per this policy. The City Council has approved the roadway reconstruction and overlay construction assessment such that 25% of the project cost (construction cost and indirect cost such as engineering, design and other administrative costs as identified in the City's assessment worksheet)to be assessed as identified under the Methods of Assessments. The remainder of the costs shall be funded by the City's Road & Bridge Fund. Any roadway reconstruction or overlay construction project (including Municipal State Aid streets) that is part of a neighborhood or a subdivision will be assessed based on the standard City street. Extra width and /or increased section cost will not be included In the 25% assessment. If a Municipal State Aid street is included in the reconstruction project, the City can submit for reimbursement for the State for a portion of the project, but this would not reduce the assessable amount with exception to the extra width and /or pavement section (based upon 25% of the total projects costs) to the benefitting properties. Any State Aid funds collected for these projects would go toward funding the City's share of the total project costs. II. POLICIES RELATING TO SPECAIL ASSESSMENTS Assessment The total assessment costs must be apportioned equally properties having the same general land use (residential, individual, multiple family, commercial or industrial) based on benefit. Total assessment against any particular parcel shall not exceed benefit to that parcel. Assessment Period Roadway reconstruction and overlay construction improvements may be may be assessed for a period of up to eight (8) years. A Senior Citizen deferral is permitted (refer to State Law). Interest Rate The rate of interest on assessments shall be determined by the City Finance Director with concurrence of the City Council at the time the project is initiated. Methods of Assessment The City Council has approved two (2) methods (Unit & Front Footage) of assessing roadway reconstruction projects. It should be emphasized that the special assessment method and policies summarized herein cannot be considered as all- inclusive and that unusual circumstances may at times justify special considerations. Unit (Lot) Unit is a parcel or lot in an area that cannot be subdivided, i.e., in a single family R -4 Zone the standard minimum lot is 80'x 130'. If a parcel can be subdivided one assessment per potential parcel will be assessed for as many units as can be subdivided in that particular zoning district. In a unit assessment, 25% of the total project costs would be divided equally amongst all units in a development, resulting in a uniform assessment per lot. Front Footage Front footage assessment may be utilized in areas which large parcels exist that can subdivide or in which, there are different types of land uses (residential, commercial, individual). In a front footage assessment 25% of the total project cost would be divided by the total front footage for all lots within the project limits. Front footage for corner lots would be determined by adding the length of the short side and half of the long side. The cost per front foot would then be multiplied by each unit's calculated front footage to determine their assessment. It is likely that this method would result in different assessments per parcel. If a large parcel has the potential to fully develop (40 Acre subdivision) the City Council has the discretion to assess more than just the front footage. This would be identified and approved in the feasibility report. Adopted: Amended: Attest: City Clerk Mayor • F 9kkND0VE^ wrm-e-i- 1685 CROSSTOWN BOULEVARD N.W. , ANDOVER, MINNESOTA 55304 , (763) 755 -5100 FAX (763) 755 -8923 , WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works /City Engineer Discuss Mailbox Clusters - Engineering June 24, 2014 INTRODUCTION The City Council is requested to discuss mailbox clusters for all new development projects. DISCUSSION United States Post Office (USPS) is requiring new developments to install centralized delivery. Please refer to the attached letters from the USPS. We had discussed this a few months ago. Attached are the units that the USPS will be installing at locations that are determined by the City and developer. Staff supports such mailboxes clusters as it will reduce the number of mailboxes to plow around and repair after snow events. ACTION REQUIRED This is for information and no action is required. Respectfully submitted, David D. Berkowitz Attachments: USPS Letters, BU Picture / UNITED STATES 1 POSTAL SERVICE June 16th 2014 Dear Mr. Burkowitz: As mentioned in an earlier letter regarding new developments, the United States Postal Service is requiring centralized CBU delivery. You may be aware of the economic difficulties the Postal Service is facing. By installing CBU's the Postal Service is reducing our operating cost and yet still providing our excellent customer service. Currently, it is costing the United States Postal Service $369.00 per year for door to door delivery verses $168.00 per delivery into a CBU. As an employee of the City of Andover, I'm certain you can appreciate the cost savings. The United States Postal Service takes pride in our customer service. By switching over to CBU delivery, we will be able to provide safe and secure mail delivery. Residents no longer need to have someone pick up their mail while they are gone for the weekend or even a week. The mail will be in their locked CBU box when they return. Each CBU also has at least one compartment for a parcel, so that packages can still be received when the resident is away. There is no longer a need for our customers to make an unnecessary trip to the Post Office to pick up their hold mail, or a parcel. We will continue to deliver mail to the residence with an Express mail piece, if a signature is required and /or if the parcel locker is occupied. Again, the requirement is for new development to have centralized delivery. This is not an option. Developers are to pay for the CBU's and installation. They must work with the local Post Office in terms of proper placement for the most efficient line of travel and to be Handicap Accessible. If you have any further questions please feel free to contact Troy Hansen the Manager of Customer Services at the Andover Post Office or me. Sincerely, Andrea Sandberg Address Management Systems United States Postal Service 100 S 11 St Minneapolis, Mn 55401 ANDREASANDBERG 100 S. 1sT STREET MINNEAPOLIS, MN 55401 -9321 (612)- 349 -4991 RECEIVED JUUNITEDSTATES JUN 9 2014 POSD]L SERVICE To Whom It May Concern: CITY OF ANDOVER Per the United States Postal Operations Manuel, revisions to the mode of mail delivery as it pertains to new growth, had change in April of 2012. The United States Postal Service is requiring that all new growth must have centralized delivery. New growth is defined as 5 or more new deliveries and/or a new street. USPS has the authority to require centralized delivery as described in the revised POM 631.1 -631.3 Centralized delivery to CBUs is by far the most cost - effective method of delivery. For example, our cost analyses indicate that service to CBUs is less costly than curb line delivery. The Postal Service decides to install CBUs at a specific location only when it determines that this type of delivery offers the most efficient service for the particular situation. CBUs also provide unique advantages to Postal customers, including: • Protept�n of both incoming and outgoing mail from theft; the CBU is locked and vandal resistant. / • Potential reduction of home burglaries; the unit shows no buildup of mail as do other types of boxes. • Centralized delivery sites are equipped with customer mail collection slot. • Decreased fuel consumption, improved air quality, and lessening of traffic congestion. • Decreased costs for developers and homeowners. • Increased sense of community for homeowners and expansion of the "Protected Territory" concept • Reduction of dog bites for letter carriers. • Improved neighborhood appearance. Thank you for the opportunity to address this matter with you. Andrea Sandberg Northland District Growth Coordinator United States Postal Service 100 S I" St Rm. 420 MPLS, Mn 55401 Phn - 612 - 349 -4991 Fax - 612- 349 -4732 Auth- Florence I CBU - 12 Tenant Boxes Cluster Mailbox In Sandstone I Cluster Mailbox Page 1 of 5 CBII - 12 Tenant Boxes Cluster Mailbox In Sandstone Call US; (366) 707-0008 . We Love Custarnal Bulk Quotes Help Center Track Ord., 1 FREE SHIPPING � EASY RETURNS . On Over I0,W0 itemt Hassle -Free Returns (Click BudgetMaWl fAm ® _ - - Q Ksywortll sod)SKUC SKU WL- 1570- 12SAFBM I View AII12 DOOM Cluster Mailbc CBU -12 Tenant Boxes Cluster Mail 0.., 3 2P 9244 i CBU - 12 Tenant Boxes Cluster Mailbox In Sandstone http: / /www.budgetmailboxes.comlauth- florence -cbu- l2- tenant - boxes - cluster - mailbox- in -s.. 6/18/2014 1,tLND0VE 0y 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2014 Budget - General Fund Progress Report — Through May 2014 DATE: June 24, 2014 INTRODUCTION The City of Andover 2014 General Fund Budget contains total revenues of $9,569,142 and total expenditures of $10,026,875 (includes $30,500 of 2013 budget carry forwards), a decrease in fund balance is planned. Monthly reporting of the City Budget progress to the Governing body is a recommended financial practice and often viewed positively by rating agencies. DISCUSSION Attached is the General Fund Revenue & Expenditure Budget Summary - Budget Year 2014, reflecting year to date through May 2014. The attachments are provided to assist discussion in reviewing 2014 progress; other documents may be distributed at the meeting. The following represents Administration's directives and departmental expectations that are in place again for 2014: 1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled first, expansions of service and special requests are to be reviewed with City Administration before proceeding. 2. Departments are to be committed to search for the best possible prices when purchasing goods and services. 3. Departments are to be committed to continually searching out new efficiencies and to challenge the status quo of how the City provides services. 4. Departments are to be committed to searching out collaborative opportunities to facilitate efficient and cost - effective utilization of governmental assets and personnel. 5. Departments are to be committed to developing effective, consistent and ongoing communications with City residents, businesses and other stakeholders. 6. Departments are to be cognizant that services provided are subject to available revenues and should not commit to services that are not sustainable. ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. submitted, Dickinson Attachment CITY OF ANDOVER General Fund Budget Summary Totals Budget Year 2014 2013 2014 REVENUES Budget May YTD %Bud Final Budget May YTD %Bud General Property In $ 7,398,782 $ - 0% $ 7,376,284 $ 7,501,816 $ 150 0% Licenses and Permits 288,355 248,481 86% 536,706 307,355 106,454 35% Intergovernmental 596,564 177,728 30% 710,071 609,541 194,310 32% Charges for Services 619,850 356,595 58% 1,122,461 685,900 288,371 42% Fines 100,750 33,888 34% 96,130 100,750 33,161 33% Investment Income 65,000 2,805 4% (13,242) 75,000 95 0% Miscellaneous 90,350 61,721 68% 137,129 91,850 105,870 115% Transfers In 196,930 196,930 100% 196,930 196,930 196,930 100% Total Revenues S 9356,581 $ 1,078,148 12% $ 10,162,469 $ 9569,142 $ .925,341 _.10 %O. 2013 2014 EXPENDITURES Budget May YTD % Bud Final Budget May YTD % Bud GENERAL GOVERNMENT Mayor and Council $ 87,953 $ 49,997 57% $ 83,595 $ 86,840 $ 49,572 57% Administration 150,595 63,958 42% 147,503 176,265 67,866 39% Newsletter 25,500 7,142 28% 17,678 26,000 12,247 47% Human Resources 27,370 8,435 31% 17,906 39,229 8,540 22% Attorney 178,300 57,748 32% 173,244 178,300 59,272 33% City Clerk 111,425 43,484 39% 108,311 129,400 54,416 42% Elections 54,155 2,531 5% 11,353 55,336 7,880 14% Finance 221,256 99,057 45% 215,215 235,459 99,842 42% Assessing 150,000 141,783 95% 144,561 150,000 142,210 95% Information Services 158,852 49,589 31% 135,981 176,629 50,594 29% Planning & Zoning 360,970 133,062 37% 349,488 401,360 146,876 37% Engineering 442,868 170,482 38% 452,788 465,656 177,716 38% Facility Management - 561,187 166,998 30% 451,255 562,905 182,361 32% Total General Gov __. 2,530,431.. 994,266 39% 2308,878 ;_ 2,683,379 1,059392 _` 39 %, PUBLICSAFETY Police Protection 2,740,899 1,370,450 50% 2,740,899 2,818,132 1,409,066 50% Fire Protection 1,127,444 403,308 36% 1,126,979 1,127,389 447,514 40% Protective Inspection 393,530 146,764 37% 423,495 411,295 155,616 38% Civil Defense 17,188 5,826 34% 13,930 17,128 9,674 56% Animal Control 9,950 1,697 17% 6,037 9,950 1,613 16% Total Public Safety . _ 4,289,011 1,928,045 45% 4,311,340 4383,894 2,023,483 46 %' PUBLIC WORKS - Streets and Highways 585,111 190,019 32% 572,754 604,078 202,875 34% Snow and Ice Removal 511,834 312,245 61% 630,798 517,949 379,457 73% Street Signs 198,693 54,166 27% 162,859 197,274 76,162 39% Traffic Signals 36,000 5,993 17% 26,241 35,000 8,096 23% Street Lighting 36,400 11,163 31% 31,702 36,400 11,733 32% Street Lights - Billed 210,000 64,343 31% 210,331 210,000 65,470 31% Park & Recreation 994,866 296,289 30% 946,545 1,138,426 316,510 28% Recycling 128,633 32,639 25% 178,109 131,147 37,210 28% Total Public Works :.2,701,537 966,857 36% 2,759,339 `. 2,870,274 1,097,513 38 %a', OTHER 223,950 53,142 24% 210,519 89,328 57,462 64% Total Other _ _ :" 223,950 53,142 24% 210,519 .. 89,328 - 57,462 64 %I, Total Expenditures $ :':9,744,929 $ : 3,942310 40% S 9,590,076 $ .10,026,875 : $ .4,237,850 42 %'. NET INCREASE (DECREASE) $ .'(388,348) - $ (2,864,162) S 572,393 $ (457,733) _: $ (3,312,509) ANDOVEA- 1685 T Y O F V� CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: May 2014 Investment Report DATE: June 24, 2014 INTRODUCTION Summary reporting of the City Investment portfolio to the Governing body is a recommended financial practice and often viewed positively by rating agencies. Furthermore, the City of Andover Investment Policy recommends the Finance Director presents to the City Council at least quarterly the type of investments held by the City. DISCUSSION Attached is the Investment Maturities Summary for May 2014, the May 2014 Investment Detail Report, and the May 2014 Money Market Funds Report. These attachments are intended to assist with discussion when reviewing the May 2014 investments. ACTION REQUESTED The Council is requested to receive a presentation and provide feedback to staff. ;ted, Investment Maturities - May 2014 Investment Maturities (in Years) Credit Fair Less Than More Than Investment Type Rating Value 1 1 - 5 6-10 10 Money market funds N/A $ 107,626 $ 107,626 $ $ $ MN Municipal Money Market Fund (4M) N/A 4,993 4,993 - Certificates of deposit FDIC 2,893,520 1,238,136 1,409,021 246,363 Local governments A/Al /A2 1,018,490 628,592 288,455 101,443 AAl /AA2 /AA3 8,604,873 1,704,402 3,863,378 2,224,698 812,396 AAA 4,436,317 157,140 2,091,109 1,803,649 384,419 State governments A/Al /A2 853,026 - 631,652 221,374 - AAl /AA2 /AA3 283,551 159,987 40,366 __ 83,198 21,238 AAA 442,381 - 421,143 U.S. agencies AAA 3,811,638 243,919 2,499,484 196,608 871,626 FNMA REMIC N/A 18,709 - 18,709 - - U.S. agencies N/A 10,665 10,665 Total investments $ 22,485,788 $ 4,244,796 $ 11,273,981 1 $ 4,898,570 $ 2,068,441 Deposits 3,474,401 Total cash and investments $ 25,960,189 May 2014 Investment Detail Description Cusip Number Credit Rating Type Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value In eves Poi Date Acquired Coupon Date Maturity I , Due Date Capital One Bank Glen Allen VA 14041AXU8 A2 CD 43,910.10 43,910.10 40,000.00 4.750% 41,070.80 semi - annual 05/10/11 none 01/23/15 Beal Bank USA 07370WCJ3 CD 249,000.00 249,000.00 249,000.00 0.300% 248,992.53 maturity 12/11/13 none 06/11/14 Discover Bank 254671D31 CD 249,000.00 249,000.00 249,000.00 0.400% 248,997.51 maturity 12/11/13 none 06/11/14 Citizens State Bank 176688AM1 CD 100,000.00 100,000.00 100,000.00 3.250% 100,278.00 monthly 07/09/09 08109/09 07/09/14 Currie State Bk 23130SCA9 CD 249,000.00 249,000.00 249,000.00 0.300% 248,972.61 maturity 10/03/13 none 10/03/14 MB Financial Bank 55266CHV1 CD 102,249.00 102,249.00 100,000.00 2.350% 100,994.00 monthly 04/18/11 none 11/12114 S & T Bank 783861BH9 CD 249,000.00 249,000.00 249,000.00 0.350% 248,830.68 maturity 12/13/13 none 12/12/14 Etowah TN 297785EY9 A local 100,000.00 100,000.00 100,000.00 0.600% 100,001.00 semi - annual 04/12/13 12/01/13 06/01/14 Stratford Conn 862811U20 Al local 200,000.00 200,000.00 200,000.00 1.905% 200,594.00 semi- annual 06/29/11 08/01/11 08/01/14 Bridgeport Conn 108151V57 A2 local 222,688.40 222,688.40 215,000.00 3.074% 216,799.55 semi - annual 03/29/11 none 09115/14 Canton Charter Twp Mich 138128EC3 A3 local 115,965.30 115,965.30 110,000.00 3.625% 111,197.90 semi - annual 11/24/10 none 10/01/14 McLennan Cnty TX Jnr Clg Dist 582188JV1 AA local 30,576.00 30,576.00 30,000.00 2.000% 30,114.30 semi - annual 05/02/13 08/15/13 08/15/14 Chaska MN 161664DS3 AA local 66,128.40 66,128.40 65,000.00 2.000% 65,603.85 semi - annual 0_8/15/13 06/01/14 12/01/14 Sherwood Wis 824422CB3 AA- local 110,000.00 110,000.00 110,000.00 2.600% 110,006.60 semi - annual 03111/10 06/01/10 06/01/14 Pell City AL_ 705880MK5 AA- local 100,000.00 100,000.00 100,000.00 0.950% 100,120.00 semi- annual 04125/12 08/01112 08101/14 Brooklyn Park Minn 114223V64 AA+ local 206,700.00 206,700.00 200,000.00 3.400% 203,440.00 semi - annual 02110/11 none 02/01/15 Pipestone - Jasper MN ISD #2689 724114BH5 AA+ local 181,521.00 181,521.00 180,000.00 1.000 % 181,096.20 semi - annual 05123/13 03/01/14 03/01/15 Red Wing Minn ISD #25 757130JR1 AA+ local 36,367.10 36,367.10 35,000.00 3.500% 35,856.80 semi - annual 01/11/11 none 03/01/15 Palatine III 696089RY9 AA1 local 112,000.00 112,000.00 100,000.00 5.200% 102,429.00 semi - annual 11/07/11 none 12/01/14 Council Bluffs Iowa Kirkwood Cmnty College Iowa Western Lake Superior MN Austin Minn Duluth MN 222129X52 AA2 local 137,991.60 137,991.60 135,000.00 3.500% 135,012.15 semi - annual 08/19/09 12/01/09 06/01/14 497595WL8 958522WP5 052249542 AA2 local 103,718.00 103,718.00 100,000.00 2.500% 100,006.00 semi - annual 12/10/10 06/01/11 06/01/14 AA2 local 102,756.00 102,756.00 100,000.00 2.000% 100,621.00 semi - annual 08/16/11 04/01/12 10/01/14 AA2 local 79,600.00 79,600.00 80,000.00 5.100% 80,240.80 semi - annual 07/15/08 none 02/01/15 264438ZA3 AA2 local 201,733.11 201,722.00 200,000.00 1.000% 201,136.00 semi - annual 11/27/12 08/01/13 02/01/15 Onamia MNISD #480 682271DT5 AA2 local 104,979.00 104,979.00 100,000.00 3.000% 101,886.00 semi - annual 09/27/12 08/01113 02/01/15 Waunakee WI 943181NZ6 AA2 local 55,000.00 55,000.00 55,000.00 1.500% 55,591.80 semi- annual 11/08/11 05/01/12 05/01/15 Brownsville TX 116405FY2 AA3 local 102,683.00 102,683.00 100,000.00 2.000% 101,241.00 semi - annual 12/27/12 02/15/13 02/15/15 Saint Louis Park MN 791740ZJ5 AAA local 55,000.00 55,000.00 55,000.00 0.750% 55,213.40 semi - annual 10/17/12 08/01/13 02/01/15 Chesterfield MO 166455EC5 AAA local 102,174.00 102,174.00 100,000.00 2.950% 101,927.00 semi - annual 04/30/14 none 02/15/15 Oregon School Boards Assn Zero Cpn 686053CD9 AA2 state 138,663.60 138,663.60 160,000.00 159,987.20 maturity 02/12/09 none 06/30/14 US Treasury Sec Stripped Zero Cpn 912833KD1 AAA US 49,889.30 49,889.30 244,000.00 5.000% 243,919.48 maturity 09/14194 11/15/14 4,132,177.16 Garrett State Bank 366526AJO CD 200,000.00 200,000.00 200,000.00 1.750% 202,408.00 monthly 05/20/11 06/20/11 07/20/15 Flushing Savings Bank 344030DK4 CD 250,023.39 250,023.39 249,000.00 1.750% 253,758.39 monthly 07/25/11 none 10/29/15 Portage County Bank 73565NAZ6 CD 249,000.00 249,000.00 249,000.00 1.650% 253,788.27 monthly 07/25/11 none 11/03/15 Sterling Savings Bank 859532AH6 CD 248,000.00 248,000.00 248,000.00 0.750% 248,882.88 semi - annual 07/31/13 01/31/14 01/29/16 Lake Forest Bank & Trust 509685ES8 CD 200,000.00 200,000.00 200,000.00 0.850% 200,832.00 semi - annual 08/14/13 02/14/14 08/15116 Luana Savings Bank 549103MY2 CD 248,000.00 248,000.00 248,000.00 0.750% 249,351.60 semi - annual 08/16/13 02116/14 08/16/16 Barren CntyKY 068437DM1 Al local 43,996.00 43,996.00 40,000.00 4.300% 41,692.00 semi- annual 02/08/12 none 04/01/19 Oneida County NY 6824543R2 Al local 114,388.00 114,388.00 100,000.00 6.250% 105,237.00 semi - annual 08/16/10 none 04/15119 Junction City Kansas 481502F72 A2 local 101,558.00 101,558.00 100,000.00 5.500% 115,003.00 semi - annual 05/28/08 03/01/09 09/01/18 Augusta ME 051411ND4 A3 local 28,125.00 28,125.00 25,000.00 5.250% 26,522.75 semi- annual 03/07/12 none 10/01/17 1,238,136.13 2,490,134.35 159,987.20 243,919.48 Less Than 1 Year 1,409,021.14 May 2014 Investment Detail Description Cusip Number Credit Rating Type Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value n e es Pal Date Acquired Coupon Date Maturity Due Date Chaska MN 161664DT1 AA local 71,663.20 71,663.20 70,000.00 2.000% 71,878.80 semi - annual 08/15/13 06/01/14 12/01/15 Chaska MN 161664DU8 AA local 76,434.00 76,434.00 75,000.00 2.000% 77,749.50 semi- annual 08/15/13 06/01/14 12/01/16 North Mankato MN Port Auth Com 660760AG4 AA local 107,657.00 107,657.00 100,000.00 4.000% 107,143.00 semi - annual 09/20/13 none 02/01/17 Philadelphia PA Auth Zero Coupon 71781LBJ7 AA local 161,700.00 161,700.00 245,000.00 230,616.05 maturity 01/12/10 none 04/15/17 Rice Cnty MN 762698GK8 AA local 45,466.80 45,466.80 40,000.00 4.400% 43,044.00 semi - annual 03/07/12 none 02/01/19 Pell City AL 705880ML3 AA- local 100,000.00 100,000.00 100,000.00 1.200% 100,905.00 semi- annual 04/25/12 08/01/12 08/01/15 Racine WI 7500216D4 AA- local 101,792.00 101,792.00 100,000.00 2.100% 101,399.00 semi - annual 01/24/12 06/01/12 06/01/18 Ramsey MN 751813QE9 AA+ local 176,289.75 176,289.75 175,000.00 1.000% 176,407.00 semi - annual 06/05/12 12/01/12 06/01/15 Minnetrista MN 604229KE3 AA+ local 15,000.00 15,000.00 15,000.00 2.450% 15,012.30 semi - annual 10/10/13 08/01/14 02/01/19 Ramsey MN 751813PB6 AA+ local 158,677.85 158,677.85 145,000.00 4.500% 152,821.30 semi - annual 02/16/12 04/01/16 04/01/19 Minneapolis Minn 60374YP35 AA1 local 21,269.40 21,269.40 20,000.00 3.250% 21,066.80 semi - annual 08/02/11 none 03/01116 Des Moines IA Area Cmnty Col 250097A85 AA1 local 137,668.95 137,668.95 135,000.00 1.375% 137,594.70 semi - annual 07/30/12 12/01/12 06/01/16 Osseo MN ISD #279 688443J27 AA1 local 30,103.25 30,103.25 25,000.00 6.000% 28,495.75 semi - annual 12/22/11 none 02/01/17 Dane County WI 236091M92 AA1 local 106,487.00 106,487.00 100,000.00 2.450% 104,425.00 semi - annual 07/16/12 none 12/01/17 Minneapolis MN 60374YF93 AA1 local 220,938.00 220,938.00 200,000.00 4.000% 221,974.00 semi - annual 03/04/14 none 03/01/18 King Cnty WA 49474E3L5 AA1 local 224,634.00 224,634.00 200,000.00 3.980% 219,032.00 semi - annual 03/27/12 none 12/01/18 Minneapolis MN 60374YS73 AA1 local 111,898.00 111,898.00 100,000.00 3.250% 108,989.00 semi- annual 06/05/12 12/01/11 12/01/18 Waterloo IA 941647NW5 AA2 local 261,334.20 261,334.20 255,000.00 2.000% 259,725.15 semi - annual 06/27/13 12/01/13 06/01/15 Riley Cnty Kars Uni Sch Dist 766651NP4 AA2 local 36,876.00 36,876.00 35,000.00 4.730% 36,965.95 semi - annual 05/05/14 03/01110 09/01/15 Western Lake Superior M_ IN 958522WQ3 AA2 local 101,790.00 101,790.00 100,000.00 2.000% 102,414.00 semi- annual _ 08/16/11 04/01/12 10/01/15 New York NY Plainfield III Duluth Minn ISD #709 Duluth MN Rowlett TX 64966JAW6 726243LT3 264474CK1 264438ZB1 AA2 local 208,324.00 208,324.00 200,000.00 3.170% 207,728.00 semi- annual 04/07/14 06/01/11 12/01/15 AA2 local 79,373.25 79,373.25 75,000.00 3.000% 77,659.50 semi - annual 12/27/12 none 12/15/15 AA2 local 74,939.20 74,939.20 70,000.00 4.000% 72,090.20 semi - annual 01/18/11 none 02/01/16 AA2 local 105,652.05 105,652.05 105,000.00 1.000% 106,135.05 semi - annual 12/05/12 08/01/13 02/01/16 7796986H7 AA2 local 101,905.55 101,905.55 95,000.00 3.000% 99,139.15 semi - annual 07/10/12 08/15/12 02/15/16 _ Hopkins Minn ISD #270 439881HC0 AA2 local 95,278.40 95,278.40 80,000.00 5.250% 90,576.00 semi - annual 04130/12 08/01/09 02/01/18 Scott County 1A 809486EZ2 AA2 local 114,450.33 112,617.00 100,000.00 4.400% 109,087.00 semi - annual 10/31/12 12/01/12 06/01/18 Orange Beach ALA 68406PHF1 AA2 local 241,689.60 241,689.60 240,000.00 4.400% 255,007.20 semi - annual 08/05/10 02/01/11_ 02/01/19 SouthEastern IA Cmnty College 841625MC7 AA3 local 149,060.00 149,060.00 145,000.00 2.000% 147,602.75 semi - annual 07126/12 none 06/01/15 East Bethel Minn 271074HRO AA3 local 100,941.00 100,941.00 100,000.00 3.200% 103,463.00 semi - annual .12/15/10 08/01/11 02/01/16 Oshkosh Wis Storm Wtr Util 68825RBDI AA3 local 101,003.00 101,003.00 100,000.00 3.250% 105,154.00 semi - annual 10/05/10 05101/11 05101/18 Kane McHenry Cook & De Kalb Zero Cpn 484080M69 AA3 local 157,328.00 157,328.00 200,000.00 172,078.00 maturity 07/16/12 none 12/01/18 Cook Cnty IL Cmnty Clg Dist #5 216129FD3 AAA local 196,228.20 196,228.20 190,000.00 2.000% 193,353.50 semi - annual 01/08/13 06/01/13 06/01/15 Palm Beach Cnty FLA 696497TP1 AAA local 226,296.00 226,296.00 200,000.00 5.808% 211,216.00 semi - annual 03/14111 none 06/01/15 Johnson Cnty KS 47870OJ99 AAA local 257,290.00 257,290.00 250,000.00 2.000% 255,797.50 semi - annual 12/12/13 none 10/01/15 Madison WI 55844RFY5 AAA local 103,870.00 103,820.00 100,000.00 2.000% 102,414.00 semi - annual 10/01/12 04/01/13 10/01/15 Hinsdale IL 433416LW2 AAA local 118,011.85 118,011.85 115,000.00 2.000% 117,835.90 semi - annual 04/23/14 12/15/14 12/15/15 Three Rivers MN Park Dist 885718GG5 AAA local 210,828.00 210,828.00 200,000.00 3.000% 209,094.00 semi - annual 12/12/13 08/01/14 02/01/16 Maple Grove MN 56516PNY5 AAA local 230,520.40 230,520.40 220,000.00 2.000 % 228,474.40 semi - annual 01/10/13 08/01/13 02/01/17 Tennessee Valley Auth 880591EA6 AAA local 93,153.11 93,153.11 85,000.00 5.500% 96,881.30 semi - annual 06/01/09 01/18/08 07/18/17 Washington County MN 937791KL4 AAA local 115,000.00 115,000.00 115,000.00 3.750 .1 121,602.15 semi - annual 07/01/10 01/01/11 01/01/18 Saint Louis Park MN 791740WC3 AAA local 112,114.00 112,114.00 100,000.00 3.850% 108,636.00 semi - annual 12/22/11 none 02/01/18 Polk Cnty IA 731197TQ2 AAA local 184,089.60 184,089.60 180,000.00 4.200% 180,585.00 semi - annual 10/29/13 none 06/01/18 May 2014 Investment Detail Description Cusip Number Credit Rating: Type Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value er s Pa Date Acquired Coupon Date Maturity I Due Date Brownsville TX ISD Zero Coupon 116421E46 AAA local 229,640.00 229,640.00 250,000.00 229,215.00 maturity 06/26/13 none 08/15/18 Minnetonka MN ISD #276 604195RA7 AAA local 37,433.20 37,433.20 35,000.00 3.100% 36,004.15 semi - annual 12/22/11 none 02/01/19 Alabama St Univ Rev 010632MKO A3 state - 200,858.00 200,858.00 200,000.00 3.400% 205,890.00 semi- annual 12/17/10 03/01/11 09/01/15 Illinois State 452152HR5 A3 state 217,312.00 217,312.00 200,000.00 4.961% 213,114.00 semi - annual 07/16/12 09/01/11 03/01/16 Washington State 939758DL9 AA state 205,804.00 205,804.00 200,000.00 4.500% 212,648.00 semi - annual 01/24/12 04/01/12 10/01/18 Oregon School Boards Assn Zero Cpn 686053CE7 AA2 state 14,233.50 14,233.50 15,000.00 14,943.45 maturity 02/08/12 none 06/30/15 Mississippi State 605581BV8 AA2 state 25,000.00 25,000.00 25,000.00 1.116% 25,422.25 semi - annual 09/12/13 none 12/01/16 Texas State 882722,128 AAA state 80,158.50 80,158.50 75,000.00 3.000% 77,841.75 semi - annual 03/28/12 04/01/12 10/01/15 Tennessee State 880541QM2 AAA state 201,894.00 201,894.00 200,000.00 2.326% 209,870.00 semi- annual 10/26/11 02/01/12 08/01/17 Georgia State 373384RQ1 AAA state 26,742.50 26,742.50 25,000.00 2.970% 26,907.75 semi- annual 02/08/12 none 10/01/18 Texas State 882722,151 AAA state 103,089.00 103,089.00 100,000.00 2.894% 106,523.00 semi - annual 08/10/11 04/01/12 10/01/18 Fed Farm Credit Bank 3133EA6K9 AAA US 200,000.00 200,000.00 200,000.00 0.410% 200,498.00 semi - annual 10/29/12 04/29/13 10/29/15 Fed Home Ln Mtg Corp Med Term Note 3134G4EF1 AAA US 200,000.00 200,000.00 200,000.00 1.000% 200,248.00 semi- annual 08/13113 02/13/14 02/13/17 Fed Farm Credit Bank 3133EATE8 AAA US 99,647.00 99,647.00 100,000.00 0.900% 100,052.00 semi- annual 11/04/13 12/08/12 06/08117 Fed Home Ln Bank 313OA1AX6 AAA US 200,000.00 200,000.00 200,000.00 1.300%j 200,154.00 semi- annual 03/27/14 09/27/14 12/27/17 Fed Nat] Mtg Assn 3136G1AJ8 AAA US 200,000.00 200,000.00 200,000.00 0.700% 198,786.00 semi - annual 01/30/13 07/30/13 01/30/18 Fed Farm Credit Bank 3133ECFA7 AAA US 100,000.00 100,000.00 100,000.00 1.080% 99,058.00 semi - annual 02/13/13 08/13/13 02/13/18 Fed Home Ln Mtg Corp Med Term Note 3134G4XK9 AAA US 200,000.00 200,000.00 200,000.00 1.300% 200,184.00 semi- annual 03/27/14 09/27/14 03/27/18 Fed Home Ln Mtg Corp 3134G46D5 AAA US 198,000.00 198,000.00 200,000.00 1.200% 198,838.00 semi- annual 06/12/13 12112/13 06/12/18 Fed Home Ln Mtg Corp Med Term Note 3134G3ZK9 AAA US 200,000.00 200,000.00 200,000.00 1.200% 198,200.00 semi - annual 07/30/12 01/30/13 07/30/18 Fed Farm Credit Bank Fed Home Ln Bank Fed Natl Mtg Assn 31331Y4S6 313OAOFN5 3136GORB9 AAA US 114,000.00 114,000.00 100,000.00 5.050% 115,426.00 semi - annual 09/11/13 none 08/01/18 AAA US 200,000.00 200,000.00 200,000.00 0.500% 200,212.00 semi - annual 12/26/13 05/26/14 11/26/18 AAA US 294,999.00 294,999.00 300,000.00 1.375% 295,563.00 semi - annual 12/05/13 12/28/12 12/28/18 Fed Natl Mlg Assn 3136GOY70 AAA US 199,300.00 199,300.00 200,000.00 1.080% 194,278.00 semi - annual 10/30/12 01/30/13 01/30/19 Fed Farm Credit Bank 3133EC5NO AAA US 99,587.00 99,587.00 100,000.00 1.250% 97,987.00 semi - annual 01/07/13 03/04/13 03/04/19 Fed Natl Mtg Assn Remic 31393EAL3 US 204,187.50 18,090.43 17,719.44 4.500%1 18,708.89 monthly 07130/03 none 08/25/18 Fed Home Ln Mtg Corp 31393VMQ1 US 153,656.25 10,360.50 10,113.95 4.500% 10,664.96 monthly 06/30/03 06/15/18 11,273,980.99 Celtic Bank 15118RJMO CD 247,000.00 247,000.00 247,000.00 2.050% 246,362.74 semi - annual 12/20/13 06/20/14 12/20/19 Rockford IL 773160JY6 Al local 102,867.00 102,867.00 100,000.00 5.250% 101,443.00 semi - annual 05/07/14 none 12/15/21 Stearns Co MN 857896MH4 AA+ local 276,875.00 276,875.00 250,000.00 4.500% 260,320.00 semi - annual 04/17/13 none 06/01/20 Minnetrista MN 604229KG8 AA+ local - 196,265.55 196,265.55 195,000.00 3.100% 195,078.00 semi - annual 10/10/13 08/01/14 02/01/21 Greenway MN ISD #31 39678LDF6 AA+ local 27,593.50 27,593.50 25,000.00 5.000% 26,951.00 semi - annual 07/09/13 none 03/15/21 Minnetrista MN 604229KJ2 AA+ local 50,000.00 50,000.00 50,000.00 3.850% 50,035.50 semi - annual 10/10/13 08/01/14 02/01/23 Savage Minn 80465PAN4 AA+ local 198,018.00 198,018.00 200,000.00 4.800% 211,674.00 semi - annual 06/17/10 02/01111 02/01/24 Cedar Rapids 150528RM1 AA1 local 217,672.00 217,672.00 200,000.00 3.000% 211,858.00 semi - annual 06/11/13 12/01/13 06/01/19 Minneapolis MN 60374YS81 AA1 local 278,632.50 278,632.50 250,000.00 3.500% 273,057.50 semi - annual 02/26/13 none 12/01/19 Minneapolis MN 60374YG68 AA1 local 110,419.00 110,419.00 100,000.00 4.700% 108,396.00 semi- annual 10/31/11 none 03/01/23 Waterloo IA 941647PAl AA2 local 50,559.50 50,559.50 50,000.00 2.000% 50,580.00 semi - annual 06/27/13 12/01/13 06/01/19 Western Lake Superior MN 958522WU4 AA2 local 100,000.00 100,000.00 100,000.00 3.150% - 103,936.00 semi - annual 08/16/11 04/01/12 10/01/19 Portsmouth VA 73723RSL8 AA2 local 286,268.00 286,268.00 295,000.00 2.400% 304,100.75 semi - annual 07/17/13 02/01/14 02/01/20 Moorhead MN 6161412R7 AA3 local 108,820.00 108,820.00 100,000.00 3.800% 101,866.00 semi- annual 11/14/11 none 02/01/20 6,242,941.80 1,093,160.20 2,528,857.85 1- 5 Years 246,362.74 CD May 2014 Investment Detail Description Cusip Number Credit Rating Type Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value nee P Id Date Acquired Coupon Date Maturity) Due Date Davenport Iowa 238388GS5 AA3 local 111,948.00 111,948.00 100,000.00 4.650% 107,127.00 semi - annual 09/13/11 none 06/01/20 WhitewaterWis 966204KA6 AA3 local 109,541.00 109,541.00 100,000.00 4.850% 112,961.00 semi - annual 06/09/11 none 12/01120 Hawkins Cnty TN 420218PL7 AA3 local 111,480.00 111,480.00 100,000.00 4.800% 106,757.00 semi - annual 03/13/12 none 05/01/24 Palm Beach Cnty FLA 696497TR7 AAA local 256,504.60 256,504.60 220,000.00 5.898% 258,187.60 semi - annual 07/06/11 none 06/01/19 Tenn Val.Auth Cpn Strip Zero Cpn 88059EWZ3 AAA local 262,890.00 262,890.00 300,000.00 272,031.00 maturity 12/27/13 none 06/15119 Norwalk Conn 668844DS9 AAA local 122,464.80 122,464.80 120,000.00 4.050% 125,426.40 semi - annual 08/04/10 08/01/11 68/01/19 Greensboro NC 39546OV21 AAA local 366,832.80 366,832.80 360,000.00 3.263% 367,300.80 semi - annual 07115/11 none 10/01/19 Woodbury MN 97913PCQ7 AAA local 123,037.35 123,037.35 115,000.00 3.250% 117,605.90 semi - annual 12/22/11 none 02/01/20 Dallas TX Indpt Sch Dist 235308QK2 AAA local 116,900.00 116,900.00 100,000.00 4.450% 112,392.00 semi - annual 04/16/12 08/15/11 02115/20 Tenn Valley Auth Zero Cpn 88059EHD9 AAA local 263,970.00 263,970.00 300,000.00 263,601.00 maturity 03/11/13 none 05/01/20 Tenn Val Auth Cpn Strip Zero Cpn 88059EMX9 AAA local 88,133.00 88,133.00 100,000.00 87,012.00 maturity 03/18/13 none 07/15/20 Minnetonka MN ISD #276 604195PQ4 AAA local 23,491.73 23,016.40 20,000.00 6.200% 21,808.80 semi- annual 11/19/12 none 01/01/21 Shoreview MN 825214EH8 AAA local 197,205.75 197,205.75 175,000.00 4.900% 178,283.00 semi - annual 01/25112 none 02/01/24 Florida St Dept Environmental 3416OWUAO Al state 217,800.00 217,800.00 200,000.00 6.206% 221,374.00 semi - annual 08/30/10 07/01/10 07/01/22 Minnesota St Hsg Fin Agy Taxable 60415NE24 AA1 state 80,600.00 80,600.00 - 80,000.00 6.300% 83,197.60 semi - annual 07/27/06 01/01/07 07/01/23 Virginia State 928109XD4 AAA state 22,126.00 22,126.00 20,000.00 4.100% 21,238.00 semi - annual 02/07/12 none 06/01/21 Fed Farm Credit Bank 3133ECQ64 AAA US 191,812.00 191,812.00 200,000.00 1.740% 196,608.00 semi - annual 07/23/13 11/21/13 05/21/20 4,898,569.59 Mitchell SD Sch Dist #17 -2 606687EHO AA local 116,702.00 116,702.00 100,000.00 6.000% 112,001.00 semi - annual 12/20/11 06/15/19 06/15/24 Itasca County Minn Lake City Minn ISD #813 Milaca Minn ISD #912 Duluth MN 465452GP9 508084DW7 598699NT9 264438ZL9 AA- local 105,024.00 105,024.00 100,000.00 5.550% 104,577.00 semi - annual 07/12/11 none 02/01/28 AA+ AA+ local 103,933.00 103,933.00 100,000.00 5.000% 106,326.00 semi - annual 05/11/11 none 02/01/25 local 106,941.00 106,941.00 100,000.00 5.650% 109,048.00 semi - annual 07122/11 none 02/01/27 AA2 local 29,767.20 - 29,767.20 30,000.00 2.625% 27,882.00 semi - annual 12/05/12 08/01/13 02/01/25 Will County IL Cmnty Zero Coupon 969078QM9 AA2 local 159,000.00 159,000.00 500,000.00 242,995.00 maturity 08/25/09 none 11/01/27 Van Buren Mich Public Schools 920729HD5 AA2 local 102,750.00 102,750.00 100,000.00 6.430% 109,567.00 semi- annual 07/17/09 11/01/09 05/01/29 Tennessee Valley Auth Ser E 880591CJ9 AAA local 121,500.00 121,500.00 100,000.00 6.750% 134,419.00 semi - annual 03/19/09 none 11/01/25 Ice Deposit - National Sports Center none local 250,000.00 250,000.00 250,000.00 250,000.00 maturity 02/06/08 none 01/01/26 Fed Home Ln Bank 3133803H8 AAA US 200,000.00 200,000.00 200,000.00 1.500% 191,786 -00 semi - annual 07/30/12 01/30113 07/30/24 Fed Farm Credit Bank 31331VLCB AAA US 106,030.45 106,030.45 100,000.00 5.250% 120,670.00 semi - annual 02/26/10 none 04/21/28 Fed Nail Mtg Assn - 31398AQY1 AAA US 218,100.00 218,100.00 200,000.00 5.380% 204,430.00 semi- annual 12/24/12 none 11/13/28 Fed NatlMtg Assn 3136FTP94 AAA US 361,069.20 361,069.20 360,000.00 2.0000/6 354,740.40 semi - annual 12/13/12 none 02/27/32 2,068,441.40 22,373,169.14 4,129,789.25 325,809.60 196,608.00 6 -10 Years 1,196,815.00 local 871,626.40 10+ Years INVESTMENT SCHEDULE - Money Market Funds May 31, 2014 Description Current Market Value YTD Interest Wells Fargo 1 lWells Fargo Government Money Market Fund 1 $107,625.551 $140.35 4M 1 14M 1 1,892.52 - 4M PLUS 1 14M Plus 1 3,100.71 - Grand Total Money Market Funds 1 $112,618.78 1 $140.35 Updated: 611012014