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HomeMy WebLinkAboutJune 19, 2014A C I T Y 0 F �.� NLID5 06 AVYE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting Crooked Lake Boat Landing Shelter June 19, 2014 6:30 P.M. Meet at Crooked Lake School Hockey Rink 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (6/5/14) 4. Discuss Crooked Lake School Hockey Rink, Cont. 5. Discuss 2015 -2019 Park Capital Improvement Plan, Cont. 6. Outstanding Items 7. 8. Chair's Report 9. Adjournment PARKAND RECREATION COMMISSION MEETING JUNE 512014 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on June 5, 2014, 7:00 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Jim Lindahl, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Commissioner Alisa Lewnau Also Present: Assistant Public Works Director, Todd Haas Others APPROVAL OFAGENDA Motion by Commissioner Miskowiec, seconded by Commissioner Marinello, to approve the agenda with the addition of Rose Park Reconstruction as item 5A. Motion carried on a 6 -ayes, 0 -nays, 1- absent ( Lewnau) vote. RESIDENT FORUM No one appeared to address the Commission APPROVAL OFMINUTES There were no changes to the minutes. Motion by Commissioner Lindahl, seconded by Commissioner Marinello, to approve the minutes of the May 15, 2014 Park and Recreation Commission meeting as presented. Motion carried on a 6 -ayes, 0 -nays, 1- absent ( Lewnau), 0- present vote. CONSIDER CO UNTR Y OAKS NOR TH PRELIMINAR Y PLA T Assistant Public Works Director Haas reviewed this item is in regard to reviewing and determining the park dedication requirements for the proposed preliminary plat of Country Oaks North. A copy of the preliminary plat was provided for Commission review. The proposed preliminary plat is located just to the north of 16 151 Avenue NW Regular Andover Park & Recreation Commission Meeting Minutes — June S, 2014 Page 2 east of Hanson Boulevard NW. The developer is not proposing a park as part of the development. Based on the previous review of the sketch plan, the Park Commission suggested that no park in the development would be required. The minutes from the September 5, 2013 meeting were provided for Commission review. The Park and Recreation Commission is requested to review the proposed preliminary plat and recommend the park dedication requirements to the City Council. Staff is recommending cash in lieu of land for park dedication. Commissioner Lindahl asked what the road widths would be and Mr. Haas stated 33 feet wide. The Country Oaks North second phase would not be started until a road was constructed from Country Oaks North development over to Hanson Boulevard. Mr. Scott Wold, Country Oaks North Developer was present at the meeting. Mr. Wold stated he does not have any concerns with cash in lieu of land for park dedication. Motion by Commissioner Stenzel, seconded by Commissioner Elstrom, to recommend to City Council that cash be accepted in lieu of land for the Country Oaks North project. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. REVIEW POVLITZKI'S SKETCH PLAN Assistant Public Works Director Haas reviewed this item is in regard to reviewing and determining the park dedication requirements for the proposed Povlitzki's Sketch Plan, which is located just north of Walmart and southwest of Andover Station North Ball Field Facility. A copy of the sketch plan was provided for Commission review. The sketch plan does not propose land to be dedicated to the City for a park. Public Works Staff have reviewed the sketch plan and recommends that no additional park land be dedicated since Andover Station North Ball Field Facility is relatively close to the proposed development and is within walking distance. The Park and Recreation Commission is requested to review and consider the park dedication requirements for the proposed Povlitzki's Sketch Plan. The developer provided a revised sketch plan that was presented at the meeting. Mr. Brad Povlitzki, Developer was present at the meeting. Motion by Commissioner Lindahl, seconded by Commissioner Miskowiec, to recommend to City Council that cash be accepted in lieu of land for the Povlitzki's Sketch Plan. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. ROSE PARK RECONSTRUCTION /14 -13 Assistant Public Works Director Haas reviewed with the Park and Recreation Commission to consider a request from the Andover Baseball Association (ABA) for outfield fencing at Rose Park for the two new ball fields that will be reconstructed later on this summer. A copy of the most current version of the plan was provided for Regular Andover Park & Recreation Commission Meeting Minutes — June 5, 2014 Page 3 Commission's review. Based on previous discussions the Park Commission it was had determined previously not to have outfield fencing for either field so that other associations (football, lacrosse or soccer) could use the outfield area and beyond for practice particularly in the fall since the area will be irrigated beyond the location of the proposed ball fields. Mr. Brad Schotzko, ABA President, will not be available for the meeting but would still like for the Commission to discuss the request. If the Commission has any additional comments regarding the plan, please provide to MT. Haas as the plan is close to being done and will be presented to the City Council for final approval before staff will begin obtaining quotes for the work that needs to be done. The Public Works Department will do as much of the work as they can but the grading of the site may need to be done by others. Chair Butler asked if there would be enough space with fence added to have a practice space for football, lacrosse or soccer. Mr. Haas stated with the current layout there would be sufficient space. Mr. Haas stated the ABA has indicated they would like to use the fields for 8 -9 year olds who may hit the balls out of the infield. Commissioner Lindahl asked where the funding would come from and Mr. Haas stated it is included in the CIP. Commissioner Miskowiec stated it appears the park would be closed off. He feels the fencing would break up the park too much for this neighborhood fence. Mr. Haas stated perhaps the ABA would consider temporary fencing. Commissioner Lindahl stated if fencing was done with mowstrips, it would be very restrictive. Chair Butler stated with the fencing there would still be enough room for practice area. He is concerned there were not funds available for the original estimate. Mr. Haas stated the fence could always be constructed in future years. The dugout fencing would be done now. Commissioner Stenzel suggested he would be in favor of the fencing but would rather wait to see how much money is left for the project. Commissioner Miskowiec stated he feels the fencing would be restrictive. Commissioner Stenzel stated there is no other "premier" baseball fields for the 8 -9 year old youth and he would not be opposed to waiting to see if funding remains. Chair Butler stated the Commission can defer the decision until after the project is completed and the amount of funds are remaining. Regular Andover Park & Recreation Commission Meeting Minutes — June 5, 2014 Page 4 Motion by Commissioner Stenzel seconded by Commissioner Elstrom, to defer approval of the request from the Andover Baseball Association (ABA) for outfield fencing at Rose Park until after the project funds remaining are determined. Motion carried on a 6 -ayes, 0 -nays, 1- absent ( Lewnau) vote. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. The location of the outdoor meeting is scheduled for 7:00 p.m. on Thursday, June 19, 2014 at Crooked Lake Boat Landing shelter. The Commission will meet at Crooked Lake School Hockey Rink at 6:30 p.m. prior to the regular meeting. CHAIR'S REPORT Commissioner Miskowiec stated he kayaked down Coon Creek and he would not recommend it at this time. It was difficult to make it down the creek due to downed trees, etc. Commissioner Lindahl stated the parks are busy with many kids playing and he reminded residents to be careful. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lindahl, seconded by Commissioner Marinello, to adjourn the regular meeting at 7:25 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent ( Lewnau) vote. The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on April 17, 2014 at 7:25 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Jim Lindahl, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Commissioner Alisa Lewnau Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS 201 5 -2019 PARK CAPITAL IMPROVEMENT PLAN Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital Improvement Plan (CIP). Regular Andover Park & Recreation Commission Meeting Minutes — June S, 2014 Page 5 Mr. Haas provided an updated 2015 -2019 Park Improvement Projected Fund Balance sheet that was prepared by the Finance Department at the last meeting on May 15, 2014 and was presented to the City Council at the joint meeting on May 27th. The Park Commission will need to determine if changes are to be made and provide more detail as to what the allocated funds will be used for Pine Hills North facility (playground equipment, parking, trails, etc.). Mr. Haas stated the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000 or more. Chair Butler stated the Council requested the Commission prioritize Pine Hills North at the joint meeting in May. Mr. Haas provided the Andover 40 -acre Athletic Complex Preliminary Master Plan Cost Estimate. Mr. Haas noted there are currently mowed trails rather than the 6" aggregate trail in the future plan. Commissioner Miskowiec asked if the foot bridge was in yet and Mr. Haas stated it is not. Chair Butler suggested the small tot lot 414 be prioritized. Commissioner Miskowiec suggested the bathrooms be available as soon as the games are played there. Chair Butler suggested the multipurpose building should be next. Mr. Haas stated North Metro Soccer Association has talked about constructing a storage building. The potable well for $10,000 should also go in. The consensus of the Commission was to move up C14, C17, and B3. Mr. Haas suggested the grading be done next year. Chair Butler agreed with Commissioner Stenzel the multi - purpose building should be the next thing to get started on. Commissioner Stenzel heard the Council say they would move out the City Campus Hockey Rinks. Modifications would be for Pine Hills North Park Improvements: 2015 $70,000 2016 $180,000 2017 $50,000 Modifications for City Campus Hockey Rinks: 2017 $150,000 moved to 2018. Regular Andover Park & Recreation Commission Meeting Minutes — June 5, 2014 Page 6 Motion by Commissioner Lindahl, seconded by Commissioner Miskowiec, to modify the CIP as indicated above. Motion carried on a 6 -ayes, 0 -nays, 0- absent (Lewnau) vote. ADJOURNMENT OF WORKSHOP SESSION Motion by Commissioner Stenzel, seconded by Commissioner Lindahl, to adjourn the workshop meeting at 7:45 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. elm �. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer T05 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 4. Discuss Crooked Lake School Hockey Rink, Cont. DATE: June 19, 2014 INTRODUCTION The Park and Recreation Commission is requested to continue the discussion regarding the Crooked Lake School Hockey Rink as requested by the City Council. DISCUSSION Based on the May 27, 2014 workshop with the City Council, the Council requested the Commission to consider a smaller hockey rink with the idea of relocating the free skating rink from the south side of the warming house to the north side of the warming house. This would help eliminate of a few of the issues Parks Maintenance staff has with maintaining the rinks. Attached is a drawing that was presented by staff at the joint meeting. The Andover Huskies Youth Hockey Association ( AHYHA) has reviewed the idea of reducing the existing hockey rink along with the idea of relocating the free skating rink. Attached is an e -mail that staff has received from AHYHA regarding the possible size of the rink. The Public Works Department is currently working on including this project into the 2015 budget. Improvements will include grading of the hockey rink and free skate rink, new boards and posts for the hockey rink, new rink lighting system, additional gravel /ag -lime for hockey /free skate rink base, topsoil, seeding and erosion control. ACTION REQUIRED The Park and Recreation Commission is requested to continue the discussion regarding the Crooked Lake School Hockey Rink as requested by the City Council. Respectfully submitted, 4�a '4..' Todd J. Haas Cc: Mark Chevalier, AHYHA President (copy sent by e -mail) I/ Attachments: Ppoposed layout of hockey and free skating rink, Draft City Council meeting minutes of May 27, 2014,, E -mail from Mark Chevalier of AHYHA J f NDO _ Crooked Lake School Hockey Rink Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) that compiles records, information, and data from various city, county, state and federal resources. w e Copyright © 2013 City of Andover, All Rights Reserved s Printed 05i"12M4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 L Andover City Council Workshop Meeting Minutes —May 27, 2014 Q `/ Page 6 Kelsey Round Lake Park Chair Butler stated they started talking about a Kelsey Round Lake master plan and what they mikt want to do with the park in the future. Commissi er Shane Stenzel reviewed the possibilities of reconstruction of the k. He thought they should to at the improvements around the lake as a 25 to 30 year pla They should look at using the enti ark as open area with trails and amenities and the could apply for State Legacy dollars to he fund. Councilmember Trude tho ht it would be nice to be able to ge n easement to get a looped trail through the area. There was discussion regarding the lake. Councilmember Trude liked that the The Council indicated they liked the City could oblafn the land to make a looped trail around is looking forward for improvements. of tli+e,CIP. Councilmember Bukkila stated sh5lfeceived a complain from a resident regarding the ball field usage during the rain storms an a asked that staff consicx not leaving the closing of the fields in the hands of the organizati s anymore because they don have to maintain the fields and it is expensive to repair the ids. She did not want staff to go t the next day and do damage repair on the field/eused, Haas stated he will send out an email the associations reminding them about this. ember Bukkila stated she wanted the Ci to make the decision on when afield canno not just a warning. Chair Butler Xggested the Commission discuss this with City staff for a /het,ed ache stated on Pine Hills North, because the parking lot is basically o the City side he Councto consider putt ing in an additional $300,000 or more towar etting the done. He would like to see that the major focus over the next five years be get the North Park done. Crooked Lake School Elementary School Hockey Rink Chair Butler reviewed the Crooked Lake School Elementary School hockey rink reconstruction plan. Councilmember Trude thought this would be a park maintenance issue and would the Commission want to make improvements for this rather than installing new play equipment for one year. Councilmember Bukkila stated the Council already discussed this and she thought they came up with a great plan for a reduced rink and other changes. Andover City Council Workshop Meeting Minutes —May 27, 2014 Page 7 1 There was discussion between the Council and Commission regarding possible changes to the 2 ice rink. 3 4 Chair Butler thought they could discuss this at a Commission meeting and bring back their 5 recommen ations to tie Courtcil. 6 7 Mr. Berkowitz stated their system is set up to replace play equipment when it is needed and he 8 would hate to alter that plan in any way. Chair Butler stated the Lions Park play equipment is in 9 need of replacement but they are deferring that project until the road project is done. He hoped 10 the Council could find some maintenance dollars in their budget in order to replace the boards on 11 the hockey rink. 12 13 Mr. Berkowitz stated he will be requesting an additional $55,000 be added to the Parks 14 Maintenance Budget for repairs of the hockey rink. Mr. Dickinson indicated this is a one -time 15 expenditure and should come from a Capital Fund. 16 17 The City Council recessed at 8:05 p.m. 18 19 The City Council reconvened at 8:12 p.m. 20 21 UPDATE OF DITCH 6 & 71 (ATLAS 14) STUD Y173-40 22 23 Nk. Berkowitz explained Todd Shoemaker from Wenck Associates, Inc. and Su ne Juwanie of 24 the will provide an update to the City Council regarding the ditch stu 25 26 Ms. Juwanie lained the approach the DNR is taking on the new a. 27 28 Councilmember Bu a asked if this information has be made public yet. Mr. Berkowitz 29 indicated it has not becau the study has just been co eted. The City will need to inform the 30 residents affected by the chan 31 32 Mr. Berkowitz stated they will have . S emaker look at what structures are impacted and 33 what structures are not impacted and th ey will send a letter to the residents that have been 34 added to the floodway to inform the f the c nge. 35 36 DISCUSS WARD LAKE D NW STORM SE 13 -44 37 38 Mr. Berkowitz expla' d storm sewer improvements on d Lake Drive NW have been 39 requested from the roperty owner at 17707 Ward Lake Drive N 40 41 Mr. Berko ' z reviewed the various options with the Council. 42 43 Mr. rkowitz stated the City could develop a pond where the water would be contained but they 44 w uld have to obtain some easement. This would provide the required treatment of the water Todd Haas From: Mark Chevalier <mark.chevalier @ahyha.com> Sent: Wednesday, May 28, 2014 7:30 PM To: 'Jeannette DeWandeler' Cc: Todd Haas Subject: RE: Crooked Lake rink replacement for next year Jeannette and Todd, I have the park commission meeting on my calendar. Initially, I would say that the smaller size rink would be okay, maybe better for Mite practice. For reference, Hat Trick Sports has two ice sheets that measure approximately 131'X 64' (South Rink) and 112'X 55' (North Rink). This is a training rink in St. Louis Park that we use for 3v3 hockey. E'er 11 From: Jeannette DeWandeler ( mailto: ieannette.dewandeler @ahvha.com) Sent: Wednesday, May 28, 2014 10:29 AM Cc: Mark Chevalier (mark.chevalier @ ahyha.com) Subject: Re: Crooked Lake rink replacement for next year Mark, Can someone with more knowledge of practice rink size either attend or get me more information to bring to the meeting on the 19th? I may be able to attend part of the meeting, but right now I have a baseball game conflict that same night. Jeannette On Wed, May 28, 2014 at 10:00 AM, Todd Haas <T.Haasgandovermn.gov> wrote: 5/28/14 Hi Jeannette. Y O F ova: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Discuss 2015 -2019 Parks Capital Improvement Plan, Cont. DATE: June 19, 2014 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital Improvement Plan (CIP). DISCUSSION Attached is the updated 2015 -2019 Park Improvement Projected Fund Balance sheet based on the recommendation from the Park Commission from the last meeting. Also attached is the preliminary master plan of Pine Hills North for you review. Staff has identified the improvements that have been recommended as follows per the June 5`h meeting minutes: 2015 • B2 — Potable Restroom Enclosures ($20,000) • C14 —Small tot lot near northwest soccer ($40,000) • C17 —Potable well ($10,000) Note: This cost estimate will need to be verified with the consultant that prepared the estimate 2016 • C19 - Multi- purpose building ($180,000) 2017- • C19 - Multi- purpose building ($50,000) If there are any more additional changes, now is the time to do so as the Finance Department is working on preparing the draft Capital Improvements Projects (CIP) to the City Council in July. BUDGET IMPACT Keep in mind the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital Improvement Plan. Respectfully submitted, W,A "*"W- Todd J. Haas Attachments: 2015 -2019 Perk Improvement Fund Projected Fund Balance Sheet; Preliminary Master Plan Cost estimate, ✓June 5, 2014 meeting minutes ✓ Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee - Residential ($2,810 /unit) Park Dedication Fee - Commercial Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Hidden Creek North Park - Tower Rental Rose Park - Reconstruction Prairie Knoll Park - Pave Parking Lots WayFinding Signs /Exercise Stations Irrigation Project - Small Fox Meadows - Reconstruction City Campus Hockey Rinks - Pave rinks Pickleball /Roller Hockey Pine Hills North Park Improvements Round Lake Master Plan Ballfield Safety Initiatives and Fencing Upgrades Splash Pad Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures 2,729 CITY OF ANDOVER 2,729 Park Improvement Fund Projected Fund Balance 131,000 2014 2015 2016 2017 2018 2019 TOTALS 20 50 50 50 25 25 20,000 $ 56,200 $ 140,500 $ 140,500 $ 140,500 $ 70,250 $ 70,250 $ 618,200 61,500 61,500 61,500 61,500 61,500 61,500 369,000 117,700 202,000 202,000 202,000 131,750 131,750 987,200 2,729 2,729 200,000 200,000 131,000 131,000 10,000 10,000 20,000 20,000 20,000 20,000 20,000 20,000 120,000 200,000 200,000 150,000 150,000 70,000 180,000 50,000 300,000 50,000 50,000 25,000 25,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 378,729 180,000 215,000 85,000 185,000 235,000 1,278,729 (261,029) 22,000 (13,000) 117,000 (53,250) (103,250) Fund Balance as of December 31, 2013 343,151 Fund Balance Brought Forward 82,122 104,122 91,122 208,122 154,872 Ending Fund Balance ** $ 82,122 $ 104,122 $ 91,122 $ 208,122 $ 154,872 $ 51,622 " *Target - $50,000 to create a contingency for any project overages. 2olr -+ Andover 40 Acre Athletic Complex PRELIMINARY MASTER PLAN COST ESTIMATE January 28, 2013 WSS Associates, Inc. Project No. 02087 -020 Andover 40 Acre Athletic Complex Project K:10 2 0 8 7- 0 2 01-- Amh1DOCS12 0 87 -0 2 0 preliminary cost estimaleAs Page t se One Development 1 Description Est. Cost 5,000.00 r Mobilization - assumes a rox. 2.5% of project subtotal %Buildina 36 000.00 15 000.00 Clearing & Grubbin 12 500.00 20 000.00 emolition work has been com leted 14 500.00 40 000.00 ea rthwork & erosion control 135 000.00 5 Topsoil relocation - from flood plain area to athletic fields assumes 6" coverage) 56 250.00 6 Stormwater infiltration and infrastructure - perforated PVC encased in 1 -1/2" clear rock below the medians with riser tee sections and cast iron inlet grates, hdpe conveyance pipe, and connections 64,500.00 7 Entrance drive & parking areas 6" a re ate 45 550.00 B Aggregate surfaced trails stem 6" aggregate) 8,500.00 9 Electrical - distribution equipment, panels and service enclosure 42 500.00 '32%0.00 10 Lighting for 3 individual multi-purpose athletic fields 11 !Jghting Lighting for parking lots 52 000.00 12 Irrigation system for athletic fields and immediately adjacent common spaces between fields and parking (installed by owner), Note that pump, water connection, vfd is included in price, but will be desi ned by others. 150,000.00 13 H.C. Parking and misc. traffic signs (by owner 1,500.00 14 Portable Combination Football / Soccer goals - 3 sets of 2 goals (by owner ) 30,000.00 15 Turf seed 3150000 16 Sorts field seed 4275000 17 Fiber blanket for seeding in swales and steep slopes (budget cost 75 000.00 18 Miscellaneous Site Amenities: budget cost for benches, bike racks, trash recept, etc. (by nr 14,500.00 Subtotal: 1,167,550.00 Contingency @ 5% 58,377.50 Consulting and permitting fees 100,00 .00 Estimated Total - Base Phase One Development 1,325,927.50 WSS Associates, Inc. Project No. 02087 -020 Andover 40 Acre Athletic Complex Project K:10 2 0 8 7- 0 2 01-- Amh1DOCS12 0 87 -0 2 0 preliminary cost estimaleAs Page t Additional Considerations 1 1 Park Identification Monument (by owner 5,000.00 2 Landscape Improvements: minimal planting of trees at key locations (by owner 15 000.00 3 Portable Restroom Enclosures on concrete slabs - includes four 3 sided enclosures 20 000.00 Stormwater management improvements Additional Considerations Subtotal 40 000.00 Add secondary entrance exit from Tulip St. ravel only) Contingency @ 10% 2,000.00 Pave roadways and parking lots Consulting fees estimated 6,00000 Curb & gutter for roadways and parking lots Estimated Total - Additional Considerations 'R,--n nn WSS Associates, Inc. Project No. 02087 -020 Andover 40 Acre Athletic Complex Project K:10 2 0 8 7- 0 2 01-- Amh1DOCS12 0 87 -0 2 0 preliminary cost estimaleAs Page t Long Range Future Development 1 Mobilization - assumes a rox. 2.5% of project subtotal 62 000.00 2 7 Removals Clearing &Grubbin 10000.00 3 Grading earthwork & erosion control 5000000 4 Stormwater management improvements 32500 - 00 5 Add secondary entrance exit from Tulip St. ravel only) 8,250.00 6 Pave roadways and parking lots 258 240.00 7 Curb & gutter for roadways and parking lots 84 000.00 8 Pavement markings and traffic wayfinding si na e 3,750.00 9 10' wide paved trails 323 000.00 10 6' wide wooden boardwalk 143,750.00_ WSS Associates, Inc. Project No. 02087 -020 Andover 40 Acre Athletic Complex Project K:10 2 0 8 7- 0 2 01-- Amh1DOCS12 0 87 -0 2 0 preliminary cost estimaleAs Page t ,&4111" 201T -1 201612017—.0 11 Pedestrian bridges - across ditch @ two locations 60 000.00 12 Nature trails - soil surfaced 7 200.00 13 Larne community area 100 000.00 14 Small tot lot near large soccer green 40,00 .00 15 Gazebo - with concrete slab and 4 picnic tables 85 000.00 16 Miscellaneous Site Amenities: budget cost for additional benches, bike racks, trash recept, etc. for expanded park areas (by owner 32,000.00 17 Potable well - for sinks & drinking fountains associated with multi ur ose buildin 10 000.00 18 Septic & vault: Septic drainfie d for sinks associated with multi - purpose building, vau t system incorporated for non - flushable toilets due to potential septic drainfield spatial limitations. We recommend a more detailed study of flushable toilets with expanded septic system prior to implementation of this phase of the orcliect. 105 000.00 ' 19 Multi- purpose building - (50'x40') non flushable restrooms / storage / integrated group picnic shelter canopy / drinking fountain / concessions for packaged foods (does not include kitchen) 450,000.00 20 Storage shed - 40'x30' for public works and athletic association use 95 000.00 21 Overlook @ pond wetland demonstration area 25000 ' 00 22 Prairie Grass demonstration area (potential grant funding opportunity) 16:250" .00 23 Expanded irrigation of commons aces 5000000 24 Games court - 1/2 court basketball 4 square hopscotch, etc. 14 500.00 25 Sand volleyball court 5,500.00 26 Disc. Golf - includes 3 holes and putting practice area 5000.00 27 Landscape Improvements: ornamental trees & shrub plantinM at key locations (by owner 35 000.00 28 Turf seed 33 250.00 29 Fiber blanket for seeding in swales and steep slopes (budget cost 135 000.00 30 Electrical expansion & trail lighting 160 000.00 Additional Considerations Subtotal _.2 439190.00 Contingency @ 10%1 243 919.00 Consulting & Permit Fees estimated 365 878.50 Estimated Total - Lon Range Future Develo ment 3,048.98 7.50 WSB Associates. Inc. Project No. 02087 -020 Andover 40 Acre Athletic Complex Project K:102 03 7- 0 2 01L- Arch1DOCS12 0 9 7 -02 0 preliminary cost estimateAs Page 2 Regular Andover Park & Recreation Commission Meeting Minutes — June S, 2014 Page 4 n by Commissioner Stenzel seconded by Commissioner Elstrom, to defer approval request from the Andover Baseball Association (ABA) for outfield fencing at Rose ntil after the project funds remaining are determined. Motion carried on a 6 -ayes, .\,I - absent ( Lewnau) vote. REVIEW ITEMS Mr. Haas revie d the outstanding items providing updates on Completed rojects, On- Going Projects, ask Force Updates and Other Items of Interest. The location of the o tdoor meeting is scheduled for 7:00 p.m. Thursday, June 19, 2014 at Crooked Lake oat Landing shelter. The Commissio will meet at Crooked Lake School Hockey Ri at 6:30 p.m. prior to the regular eeting. CIL41R'S REPORT Commissioner Miskowiec statN he kayaked recommend it at this time. It wa difficult to etc. Commissioner Lindahl stated the residents to be careful. ADJOURNMENT OF 'Coon Creek and he would not it down the creek due to downed trees, with many kids playing and he reminded Motion by Commissioner Lin ow, seconded by ommi; regular meeting a/Andover otion carried on a -ayes vote. The Workshop M Park and Recr� order by Chair B 17, 2014 at 7:25 p.m., Crosstown Bouleover, Minnesota. ioner Marinello, to adjourn the 0 -nays, 1- absent ( Lewnau) Commission was called to Andover City Hall, 1685 Present: Chair Ted Butler, Commissioners §krah Elstrom, Jim Lindahl, Angela Marinello, Mark Mi owiec, and Shane Stenzel Absent: Commissioner Alisa Lewnau Afso Present: Assistant Public Works Director, Todd Haas Others DISCUSS 20-15 -2019 PARR CAPITAL IMPROVEMENT PLAN Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital Improvement Plan (CIP). Regular Andover Park & Recreation Commission Meeting Minutes —June 5, 2014 Page 5 Mr. Haas provided an updated 2015 -2019 Park Improvement Projected Fund Balance sheet that was prepared by the Finance Department at the last meeting on May 15, 2014 and was presented to the City Council at the joint meeting on May 27h. The Park Commission will need to determine if changes are to be made and provide more detail as to what the allocated funds will be used for Pine Hills North facility (playground equipment, parking, trails, etc.). Mr. Haas stated the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000 or more. Chair Butler stated the Council requested the Commission prioritize Pine Hills North at the joint meeting in May. Mr. Haas provided the Andover 40 -acre Athletic Complex Preliminary Master Plan Cost Estimate. Mr. Haas noted there are currently mowed trails rather than the 6" aggregate trail in the future plan. Commissioner Miskowiec asked if the foot bridge was in yet and Mr. Haas stated it is not. Chair Butler suggested the small tot lot #14 be prioritized. Commissioner Miskowiec suggested the bathrooms be available as soon as the games are played there. Chair Butler suggested the multipurpose building should be next. Mr. Haas stated North Metro Soccer Association has talked about constructing a storage building. The potable well for $10,000 should also go in. The consensus of the Commission was to move up C14, C17, and B3. Mr. Haas suggested the grading be done next year. Chair Butler agreed with Commissioner Stenzel the multi - purpose building should be the next thing to get started on. Commissioner Stenzel heard the Council say they would move out the City Campus Hockey Rinks. Modifications would be for Pine Hills North Park Improvements: 2015 $70,000 2016 $180,000 2017 $50,000 Modifications for City Campus Hockey Rinks: 2017 $150,000 moved to 2018. Regular Andover Park & Recreation Commission Meeting Minutes —June 5, 2014 Page 6 Motion by Commissioner Lindahl, seconded by Commissioner Miskowiec, to modify the CIP as indicated above. Motion carried on a 6 -ayes, 0 -nays, 0- absent (Lewnau) vote. ADJOURNMENT OF WORKSHOP SESSION Motion by Commissioner Stenzel, seconded by Commissioner Lindahl, to adjourn the workshop meeting at 7:45 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 6. Review Outstanding Items DATE: June 19, 2014 Issues list as of 6/16/14 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report is due in July. • Update of Quarterly Sheriff s Department Report on Park Patrol & Vandalism — Next quarterly report is due in July. • Pine Hills North - The site is 95% complete including the irrigation system for the fields. There will be additional irrigation being installed this summer around the parking lots. The grass for the fields looks good. The prairie grass in the medians is now starting to grow. The survey for splitting the property (west half and the east half) has been forwarded to the City Attorney to prepare the deeds. • Langseth Park — The playground equipment has been delivered. Tear out of the existing equipment started on June 12th. The new equipment will be installed by August I". Staff has met with the property owners at 3338 -175th Lane NW and they have indicated they are interested in dedicating a trail easement to allow for a neighborhood connection from the north. As mentioned previously, the trail would be located on the east side of the home. The surveyor the City has hired to prepare the trail easement description is still putting that together. • Andover Lions Park — The exercise equipment has been delivered to Public Works. The equipment will be installed sometime after Fun Fest. The Park Commission has requested the funds for replacing of the playground equipment be carried over into 2015. • Prairie Knoll Park — Construction is scheduled to start around July 7, 2014 or shortly thereafter. • Oak Bluff Park — The field has been regarded and seeded as of last week. The water service has been installed along with the irrigation system. It should be up and operating in short while. North Metro Soccer Association will need to stay off the field for a while until we can get some grass to grow. Now it looks like the field will not be usable until the fall season. • Way Finding Signs — A final example of the sign will be presented at the City Council workshop meeting on June 24th. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower —Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • 2014 Events in City Parks or Facilities — The Park and Recreation Commission will need to determine what each of the Commissioners will be responsible for during 2014. Item is on the agenda. • Marinello — Will work with staff on the ability to send out updates to residents regarding municipal activities. • Elstrom — Has volunteered to work with Commissioner Miskowiec on a tree planting project and will coordinate with Kameron Kytonen, Natural Resource Technician. • Stenzel — Will coordinate a bike ride with Commissioners Lindahl & Lewnau. It will be necessary to prepare an article for the September /October newsletter by Friday, July 18tH • Lindahl — Will coordinate a bike ride with Commissioners Stenzel & Lewnau. It will be necessary to prepare an article for the September /October newsletter by Friday, July 18`h. • Butler — Commissioner Butler will coordinate the Adopt a Park cleanup at Andover Lions Park. • Lewnau — Will coordinate a bike ride with Commissioners Stenzel & Lindahl. It will be necessary to prepare an article for the September /October newsletter by Friday, July 18th. • Miskowiec — has volunteered to work with Commissioner Elstrom on a tree planting project and will coordinate with Kameron Kytonen, Natural Resource Technician. • Update of Pedestrian Trails — At this point this is what has been going on with trails: • The City Council has approved the 5 year (2014 -2018) Capital Improvement Plan (CIP) for trails for the following locations: o A trail is identified in 2016 along the south side of Andover Blvd NW between Bluebird Street NW and Vale Street NW. • Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake is scheduled for 2015 -2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass is being evaluated near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. • Staff has submitted an application for a trail along the WDE site that will connect the Kensington Estates development to Andover Station North Ball Field Facility. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine where they would like to have meeting in September. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting.