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HomeMy WebLinkAboutCC - May 20, 20141685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, May 20, 2014 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (4/29/14 Special, 4/29/14 Board of Review; 5/6/14 Regular; 5/6/14 Special) Consent Items 2. Approve Payment of Claims — Administration /Finance 3. Accept Drainage & Utility Easement/1711 139`h Lane NW — Planning 4. Approve Purchase Agreement with Shadow Ponds, LLC — 3200 South Coon Creek Drive - Planning 5. Approve Application for Exempt Permit/HOPE4YOUTH — Administration 6. Approve Refuse/Recycler Hauler Licenses — Administration 7. Authorize Execution of Lot Split/Pine Hills North/3535 -1615` Avenue NW— Engineering 8. Approve Lease Agreement with Anoka Hennepin School District /2014 Andover Family Fun Fest — Finance 9. Accept Tree Trust Community Engagement and Preparedness Plan Grant /14 -26 - Engineering. 10. Approve Appointment — Associate Planner —Administration 11. Approve 2014 Residential Recycling Agreement with Anoka County — Recycling 12. Approve Temporary 3.2% Liquor License /Andover Lions/Fun Fest — Administration 13. Consider Approval Application for Exempt Permit/Andover Lions Club - Administration Discussion Items 14. Anoka County Sheriff's Office Monthly Report — Sheriff 15. 2013 Audit Presentation/HLB Tautges Redpath— Finance Staff Items 16. Schedule June Workshop - Administration 17. Schedule June 3rd EDA Meeting - Administration 18. Administrator's Report — Administration Mayor /Council Input Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: May 20, 2014 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: April 29, 2014 Special April 29, 2014 Board of Review May 6, 2014 Regular May 6, 2014 Closed DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 SPECIAL CITY COUNCIL MEETING —APRIL 29, 2014 MINUTES A Special City Council meeting was called to order by Mayor. Mike Gamache, April 29,2014,6:15 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie T_ rude and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson Others PRESENTATION/MORRIS LEATHERMAN GROUP 12014 CITY OF ANDOVER COMMUNITY SURVEY Mr. Dickinson stated the Citycommissioned a Community Quality of Life Survey this spring. He introduced Mr. Bill Morns and Mr. Peter Leatherman of the Morris Leatherman Group. Mr. Bill Morris thanked the City Council for meeting with them:' He stated they spoke with 400 randomly selected households across the community. The non - response rate was a very low, three percent, the normal non - response rate in surveys,of this type is thirty percent. It took approximately 8 mmuTes on auerage to complete the phone survey. In general what they found in 13the survey that Andover is one of the best functioning communities. that they work with across Anoka County and the Twin Cities Metro. People are satisfied with the way things-" are,going and optimistic about the future and they are very upbeat about current issues that may be facing the conrnunity, but even more optimistic about the kinds of things that might greet the community in t11e future. Survey Results Quality of Life Rating — 97 percent indicated they thought the quality of life rating was either excellent or good. 3 percent thought it was fair to poor which is one of the lowest percentages across the Metro Area. Like Most About the City — There were some changes to this question since it was last surveyed in 2006. Small town feel went from 6 percent to 22 percent. Housing and neighborhood identity shrank a little from 23 to 15 percent. Most residents do not feel that Andover is considered a suburb anymore, many residents see Andover as a small town near a large city. They like the rural areas and the quietness of the City. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Special Andover City Council Meeting Minutes —April 29, 2014 Page 2 Most Serious Issue — Street repair, infrastructure has become a concern through the metropolitan area and residents polled went from 2 percent in 2006 to 20 percent in 2014. Growth went up from 11 percent to 31 percent. Sense of Community Pride — Minor changes from 2006, 90 percent indicating the sense of community pride is good or excellent, only 10 percent indicate less. Andover is well above the suburban norm and people are very pleased with the community and where it is evolving to. Characteristics of City— With very few exceptions they are in the majority in terms of each of the characteristics they asked about what the City has enough of There is only one characteristic that gets above the 20 percent of too much threshold which is higher cost housing. People would like to see more entertainment, dining and retail shopping in the community. People are shifting away from residential development and looking at the kinds of things that would make this a more complete community. 31 percent would like to see more service establishments in the City, 34 percent would like to see association run single level senior housing, senior assisted living and nursing homes. Many of the people polled for this came from the 45 to 54 year old range, they are worried about if they can stay in the City for the remainder of their lives. They would like to stay in the City and would like to also have starter homes available for their children. There is a generational relationship going on. City Service Rating — The only place they have a lot of red on this survey is city street repair /maintenance. Basic City services are all regarded superbly. Property Taxes — Andover is one of the few communities where property tax concerns have remained unchanged since the 2006 survey. 40 percent rate property taxes comparatively on the high side. 51 percent feel they are about average and about 3 percent feel they are low. Services Kept Pace with Growth — 94 percent feel the services have kept pace with growth and people feel that the services are still very good and high quality. He stated this is the highest they have ever had in comparison to other communities. Value of City Services — 84 percent feel the City services have been high quality. Public Safety Concerns — 41 percent of those polled felt that traffic speeding is one of the most serious or second most serious public safety issue in the City. Another concern is youth crime and vandalism coming in at 40 percent. Amount of Neighborhood Patrolling — 71 percent of those polled felt that the amount of neighborhood patrolling is about right, 28 percent felt it is not enough. Neighborhood Traffic Speeding — 35 percent felt that neighborhood traffic speeding is somewhat serious, where 27 percent felt it is not too serious. Walk Alone at Night in Neighborhood — 47 percent of those polled feel that it is very safe to 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Special Andover City Council Meeting Minutes —April 29, 2014 Page 3 walk alone at night which went up from 40 percent in the 2006 survey. 44 percent felt it is reasonably safe which went down from 51 percent in the 2006 survey. Intra -City Travel — 66 percent felt this was satisfactory which went down a little from 2006. 27 percent felt it was excellent. Commute Time and Method — Commute times are down from 26 minutes in 2006 to 17.5 minutes. 91 percent of people drive alone but if convenient, 19 percent are willing to use public transit, 80 percent are not willing to use public transit. Vehicle Overpass — 40 percent do not support a vehicle overpass and 32 percent support one. More Active Code Enforcement — 45 percent want a more active code enforcement whereas 50 percent would oppose it. Code Enforcement — Most of the code enforcement types are above 80 percent which is about right. The only one type that should have more code enforcement is related to junk cars. Importance of Natural Resources Issues — 90 percent feel that it is very important or somewhat important, almost half, 46 percent feel it is very important to them and only 10 percent feel it is not important. Andover has always been considered a green city. Greatest Environmental Issue — There are two items that are tied at 24 percent, one is protecting water resources and the other is preserving open space. There is a growing concern about invasive insects and those kinds of diseases and protecting trees. Open Space Program Awareness — 51 percent are aware of the Open Space Program and 49 percent are not aware. The program needs to be publicized more. Open Space Areas — Only 49 percent expressed awareness of open spaces in the City and 61 percent of the 49 percent have visited them. There seems to be an information deficit going on and needs to be advertised more. Councilmember Trude noted Bunker Park is located partially in Andover. Open Space Public Accessibility — 80 percent of those polled believe the open space areas need to be accessible to the public. Open Space Area Preference — 55 percent would like to see larger but fewer open space areas and 33 percent would prefer smaller ones but more of them in the City. City Trails — only 18 percent indicate their household never use City trails which indicates a high usership compared to other communities. 25 percent indicated they use the city trails frequently, with 40 percent indicating occasionally and 17 percent use them rarely. 58 percent use them for walking, 18 percent running and 24 percent are used for biking. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Special Andover City Council Meeting Minutes — April 29, 2014 Page 4 Additional Funding — 71 percent would support additional funding for City trails with 29 percent opposing. There is no tax figure placed on this but those polled would be open to a discussion. Regarding the teen center, there is almost the same profile. 69 percent indicated they would be open to discussion of additional funding for a teen center, where 24 percent indicating they would be opposed. City Park and Recreation Facilities — 75 percent felt the city park and recreation facilities are good and 17 percent felt they are excellent, 5 percent felt they are fair. Use of Park and Recreation Facilities — 41 percent use them occasionally, 24 percent frequently, 14 percent rarely use them and 20 percent never use them. 41 percent use the facilities for exercise, 28 percent for playground and 12 percent use the community center. 18 percent use the ballfields and 2 percent use them for gatherings. Comparison of Facilities to Other Communities — 38 percent feel the parks system is better and 2 percent felt they are worse. This compares very favorably to other communities. Community Center Usage — 51 percent of those polled have not used the community center in the past year and 49 percent have used it. 41 percent feel the community center is excellent and 57 percent feel it is good. Satisfaction with Community Center Offerings — 52 percent feel very satisfied and 46 percent feel somewhat satisfied and 2 percent are not too satisfied. Park Bond Referendum — 41 percent of those polled would not want to have their property taxes increased for a park improvements, 27 percent would be willing to have their taxes increased by $10 per year, 13 percent would feel ok with increasing taxes by $20 per year and 8 percent would be ok with increasing taxes by $100 per year. Sources of Information — 71 percent felt the City newsletter is their primary source of information about the City and 70 percent felt the newsletter was their preferred choice to receive information about the City. "Andover Today" — 92 percent of those polled received the newsletter and 50 percent read all of it and 41 percent feel it is an excellent source of information where 49 percent felt it was good. Cable Television — 46 percent of people do not subscribe to cable tv and 55 percent subscribe. 58 percent never watch City Council or Commission meetings. City Website — 89 percent have internet access and 52 percent have viewed the City's website. Subscribe to E -Mails for News and Information — 28 percent are very interested, 35 percent are somewhat interested, 15 percent are not too interested and 21 percent are not at all interested. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Special Andover City Council Meeting Minutes —April 29, 2014 Page 5 Communication Performance — 71 percent felt the communication is good, 15 percent felt it was excellent and 10 percent felt it was fair with 2 percent at poor. Mr. Morris stated overall he did not expect to see the improvements to the 2006 survey because they were already so high across the board and that is exactly what they found again in the 2014 survey. The City service ratings are very high, the trust in government and ratings of government are also high. The booster group has improved dramatically. People really do have a resilience and trust in what the City is doing, both city government and staff. As they move forward, they have the booster core which is huge, which is willing to give them the benefit of the doubt and will not be negative. They expect the City will do as well as they have done in the past and in terms of retrospective evaluations of the past, those evaluations are premium. This -is probably one of the two or three really well functioning cities they work with in the metro area. Councilmember Knight asked if they took into consideration the age demographics. Mr. Morris stated they did and ask an entire panel of demographic questions and if there were any major deviations among groups he would have referred to them in the presentation. Councilmember Knight asked where in the twenty year cycle is Andover at. Mr. Morris stated in terms of development and how the people want to see the City proceed they have moved from type one development, which is an overall concern about housing to type two development, which is more the amenities. That has been a major shift from 2006 to 2014. Councilmember Trade felt there are some things they can learn from this survey that they were looking at doing. Councilmember Trade stated she was looking at people wanting to have more senior housing and she would have never thought that because she was looking at younger people moving in and using the amenities. She thought that was good to know for future planning. Councilmember Bukkila stated as far as the City profile goes, they have some urban and it is almost split with the more rural feeling. She wondered if there was a divide there in the ways people responded. Mr. Morris stated distance did impact somewhat, particularly on those who were the furthest away from the amenities. He stated they did look at location. The thing that unifies people is the fact that both groups tended to really value the small town ambiance. Mayor Gamache thought in 2020 they could see some of the ratings go down with Andover adding amenities that the residents want now. Mr. Morris stated they have found in a number of surveys and taken a detailed look at big box retail and have found that the combination or the type of big box retail that tends to really down the ratings is if it becomes too concentrated in one area of the community. Councilmember Howard thought they have done a really good job as a community of balancing services. He stated if they have more affordable housing, they have to put them tighter and change the ordinance to make that happen and to keep the community. This is really a balancing 1 2 3 4 5 6 7 8 10 11 12 13 14 15 16 17 18 19 Special Andover City Council Meeting Minutes —April 29, 2014 Page 6 act to try to keep the feel of what we have now. Mayor Gamache thanked Mr. Morris and Mr. Leatherman for the survey discussion. Councilmember Trude asked Mr. Morris how many people were contacted on their cell phones versus land lines. Mr. Morris indicated they actually contacted 32 percent of the residents on their cell phones. They were cell phone only households. The vast majority of those surveyed have both land lines and cell phones. ADJOURNMENT Motion by Knight, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 7:15 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 ANDOVER BOARD OF REVIEW APRIL 29, 2014 — The Annual Board of Review was convened by Mayor Mike Gamache at 7:20 p.m., Thursday, April 29, 2014, at the Andover City Hall, 1685 Crosstown Boule`vard__NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Mke�Knight, Julie Trude, adTony Howard Councilmembers absent: None Alternate Board Member: Jim Dickinson, City Admimstrato`r Also Present: Jason Dagostino, Anoka County Residential Assessor John L(* Cnd,� OlAnoka County Commercial Assessor Andrea Jones, Anoka Count yRe idential Assessor Mayor Gamache noted that official notices of_the public meeting had been sent to the homes of residents and is posted outside the Council Chambers. He explained the purpose of the meeting and advised that they would only review assessments from the current year. Mr. Dickinson noted that at the tune ofthe meeting they have not received any appeal filings. Jason Dagostino, Anoka Co__unty Residential Assessor, reported that valuation notices were sent out in Marchand he received Q4 calls, 1`ast year 16 calls were received. He stated of the 94 calls he received this= _year, 21 reviews were conducted. He reported that in 2014, there were 296 good arms length reside_tial sales, sliort sales and foreclosures are decreasing. He stated that overall rty the value of prope within the County increased approximately 11.5 percent. The average sale price in Andover in 2612 was $215,000, 2013 the average sale price was $242,000. There were a lot more good sales and significantly fewer foreclosures, which were 143 in 2013. Bad sales are decreasing and good sales are increasing. He stated taxes have been remaining flat. Mr. Dickinson stated at City Hall they had about 30 calls and the majority focused on the valuation increase and how this will affect the amount of their property taxes in the future. Mayor Gamache stated a concern he had was with before the market crashed he felt his property value was too high and shortly after that, he felt it was too low and he wondered if the values were going up so fast again where it could result in another crash. Ms. Andrea Jones, Anoka County Residential Assessor stated the State of Minnesota Department of Revenue is starting to look forward in the sales values so they are starting to see a backward study in the last year. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Andover Board of Review Meeting Minutes —April 29, 2014 Page 2 They are taking what was previously assessed and looking forward to see if the market is changing. Mayor Gamache thought the goal would be to get as close as you can get to the market value for the the assessed tax value. Mr. Dagostino stated they try to be at least at 95 percent. John Leone, Anoka County Commercial Assessor, discussed some of the commercial transactions that had taken place in the past year in Andover and other vacant commercial properties in neighboring cities. He noted he did not have any calls, but noticed problems with the office condo values in Andover Station. Councilmember Trade wondered what kinds of calls the County received this year. Mr. Dagostino stated this year most calls were questioning the valuation of their home. They had pockets that are hurting, such as the townhouses south of Target, while other townhouses are doing well north of Walmart. No appeals were presented. - The Board signed the meeting record for the Anoka County Assessor. ADJOURNBOARD OFREVIEW Motion by Councilmember Trade, Seconded by Councilmember Howard, to close the Board of Review meeting. Motion carried unanimously. The meeting adjourned at 7:41 p.m. Respectfully submitted, Sue Osbeck Timesaver Off Site Secretarial, Inc. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 REGULAR ANDOVER CITY COUNCIL MEETING — MAY 6, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover City Gamache, May 6, 2014, 7:00 p.m., at the Andover Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: PLEDGE OF INTRODUCTION OF Mr. Dickinson welcomed Jerry description of Mr Streich's bac apart from the other candidates; Soon to be retired Fire the City Council. for is called to order by Mayor Mike 685 Crosstown Boulevard NW, Julie Trude and Tony Howard Dave — JERRYSTREICH as the new Fire Chief of Andover. He gave a brief i and the primary experience items that set Mr. Streich Winkel introduced the new Andover Fire Chief Jerry Streich to A badge presentation was made by Mayor Gamache to newly appointed Fire Chief Streich. Fire Chief Streich stated he was honored to be a part of the Andover Fire Department. He recapped his work history for the City Council. Mayor Gamache welcomed Fire Chief Streich to the City and felt he was the best person for the job. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — May 6, 2014 Page 2 RESIDENT FORUM Mr. Carroll Abbott, 2917 142nd Lane, stated he was at the meeting in regard to potholes in the City. He stated there was a pothole in his street that is very large and he would like to get that repaired. He also wanted to know how many cars can be placed on a property that is 100 by 200 square feet and in a residential area. He stated it looked like it could be a used car dealership and maybe a junk yard. He stated the past weekend there were nine vehicles in the person's yard. He noted there are vehicles all over the yard that have been there for an extended period of time. He thought this was an eyesore to the neighborhood and would like it cleaned up. Councilmember Bukkila stated they address items by complaint and the City staff will look into it. Mr. Carlberg stated they do allow vehicle parking on a driveway but need to be licensed and operational and if parked in the yard it has to be in the rear yard, ten feet from property lines and two cars are the limit and they must also be licensed and operable. Mr. John Zillhardt, 3753 -145th Avenue, stated he was at the meeting in concern of Round Lake wildlife. He stated something happened a week ago, airboat training, and was not sure enough concern was given to the wildlife. This time of year there are many nesting wildlife on Round Lake and surrounding areas. He stated the airboat was extremely loud and he could hear it from 200 yards away in his house. He stated the airboat training was coming close to the loon nesting and eagle nests in the area on the lake, he hoped there would be more sensitivity to these things. He felt the training could be done earlier in the year or there are.other lakes in the area where training could be done such as Lake George, which is used to motor boats and doesn't have the sensitive wildlife areas. Round Lake is purely for the wildlife in the summer with few fishermen. He wanted to bring this forward to the attention of the Council. Mayor Gamache asked if this was the first time the airboat training was done on Round Lake. Mr. Zilheart stated they have done the training in the past but it did not seem like it was as long as it was this year. Councilmember Bukkila stated the boats are very loud and the concern has value to the Council. A lot of public safety concept is "you train where you work" so because they may have responses several times a year to that lake area, it is important for them to go in there. She thought there may be a way to adjust the time of year the training is done. Mayor Gamache stated staff can mention this to the Sheriff's Department at the next management meeting. AGENDA APPROVAL Staff presented supplemental information to Items 3 (Award Bid/14 -10, Station Parkway NW Reconstruction/14 -11, Prairie Road NW Overlay, 14 -14, Prairie Knoll Park Parking Lot Improvements); 4 (Award Bid /12- 37A/Andover Boulevard NW Crosstown Boulevard NW Turn Lane Improvements); 12 (Award /Approve Sale of Bonds), and an additional item to the closed session (Land Sale Negotiations /PID #11- 32- 24 -31- 0001). Mr. Dickinson stated on Item 3, the Council will be approving the base bid because the alternate was not recommended to be approved by the Park and Recreation Commission based on the cost. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —May 6, 2014 Page 3 Councilmember Trade wondered if they need to pull Item 3 from the agenda for discussion. Mr. Dickinson stated the approval resolution recognizes the amount of the base bid only. Councilmember Bukkila stated on page three of the supplemental information the resolution directs it to Valley Paving with the amount of the base bid. Councilmember Trade was fine with that. Motion by Trade, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES April 15, 2014, Special Meeting: Correct as written. Motion by Trade, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. April 15, 2014, Regular Meeting: Correct as amended. Councilmember Trade requested a correction on page 13, line 1, she stated should read "Single Family Homes." Motion by Trade, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried unanimously. April 22, 2014, Workshop Meeting: Correct as written. Motion by Knight, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. . CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Award Bid /14 -10, Station Parkway NW Reconstruction/14 -11, Prairie Road NW Overlay & 14 -14, Prairie Knoll Park Parking Lot Improvements (See Resolution R027 -14) Item 4 Award Bid /12- 37A/Andover Blvd NW Crosstown Blvd. NW Turn Lane Improvements (See Resolution R029 -14) Item 5 Approve Resolution/Request MnDOT to Conduct Speed Study /168x` Lane NW (between Round Lake Blvd NW and Verdin Street NW) (See Resolution R030- 14) Item 6 Approve Drainage & Utility Easement/16191 Makah St. NW & 16451 Makah St. NW Item 7 Approve Ordinance Summary — Ordinance No. 436 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — May 6, 2014 Page 4 Item 8 Approve Resolution Acknowledging Expiration of Conditional Use Permit for Antennae Installation — Hidden Creek North Park — Clear Wireless LLC (See Resolution R031 -14) Item 9 Approve Resolution Acknowledging Expiration of Conditional Use Permit for Antennae Installation — Water Tower #2 — Clear Wireless LLC (See Resolution R032 -14) Item 10 Approve Therapeutic Massage Establishment License /Anytime Fitness /3450 Bunker Lake Boulevard Item 11 Approve Therapeutic Massage Therapist License /Anytime Fitness /3450 Bunker Lake Boulevard Motion by Trade, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. AWARD /APPROVE SALE OF BONDS Mr. Dickinson indicated Mark Ruff from Ehlers & Associates, the City's Financial Advisor, is in attendance to present the results of the City's sale of the following bonds authorized at the April 1, 2014 Council meeting: $1,555,000 General Obligation (G.O.) Equipment Certificates, Series 2014A. The sale opening was at 10:00 a.m. on May 6, 2014 and consideration of the award of bid was to be forwarded to the Andover City Council at approximately 7:00 p.m. that evening. Mr. Mark Ruff reviewed the bond results with the Council, indicating the low bid had a true interest rate of 1.16 percent for 6 year bonds. Councilmember Bukkila stated 1.16 percent is good but yet the City is rated one notch lower than the best rating and she wondered what would be the interest rate if the City were rated better and what has Mr. Ruff seen in the market. Mr. Ruff stated the City is second highest from the top and if the City went to a AAA he would see the interest rate potentially be at 1.14 or 1.12 percent and would not make a significant difference but if the rating dropped to an A category, interest rates would raise a half percent or more. People are buying bonds and want good credit quality bonds so they want to see the higher bond ratings. Councilmember Trade wanted to thank staff for the time spent on this. She stated what is in the rating report should assure every taxpayer that the City is very responsible with their debt and as a result they are awarded excellent rates when they do need to borrow. Councilmember Knight hoped the public understands the degree of excellence that Mr. Dickinson and the Finance staff have done for the City. 1 2 3 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —May 6, 2014 Page 5 Motion by Bukkila, Seconded by Howard, to approve resolution R033 -14, accepting the proposals on the sale of bonds based on the bid tabulation presented by Ehlers & Associates. Motion carried unanimously. PUBLIC HEARING: VACATION OF HIGHWAY EASEMENT —CROOKED LAKE BLVD NW /BENT CREEK SHORES Mr. Carlberg explained the City of Andover staff is seeking to vacate a seven (7) foot highway easement across parts of the Bent Creek Shores residential plat located on Crooked Lake Boulevard. Mr. Carlberg reviewed the staff report with the Council. Mayor Gamache asked if the easement is all along Crooked Lake Boulevard. Mr. Carlberg indicated it is only in front of the Bent Creek Shores development. Motion by Knight, Seconded by Trade, to open the public hearing at 7:38 p.m. Motion carried unanimously. Mr. Gary Rolli, 2815 135th Circle NW, asked what they were doing to the road, was it going to be moved further back. Mr. Carlberg indicated the road will remain the same, this is additional right -of- way that is not needed. The easement encumbrance will be removed for the property owner. Councilmember Bukkila indicated it will allow the property owner to have greater use of the property. Mr. Wayne Davids, 13607 Crooked Lake Boulevard, stated they border on the property and he wondered if they were trading an easement for an easement. Councilmember Trade thought vacating would be removing the easement. Mr. Davids asked in return the owner is giving the City an easement of twenty feet on the property bordering him. Mr. Carlberg stated they have emergency access easements for maintenance vehicles back to the pond which is unrelated to this item. Mr. James Junker, 13503 Crooked Lake Boulevard, stated when they design the Bent Creek Shores property, will they be putting in a three foot retaining wall in somewhere. Mr. Carlberg stated the questions are unrelated to the easement vacation, the project has already been approved and what they are having the hearing on is if they should vacate the easement or not. If there are specific questions on the development design, staff can meet with the resident after the meeting to discuss. Motion by Howard, Seconded by Bukkila, to close the public hearing at 7:44 p.m. Motion carried unanimously. Motion by Trade, Seconded by Knight, to approve resolution R034 -14, granting the Vacation of Highway Easement on Crooked Lake Boulevard. Motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —May 6, 2014 Page 6 WREN STREET NW 1168TH LANE NWIR UM RIVER ELEMENTARY SCHOOL UPDATE Mr. Dickinson stated this item is an update for the City Council regarding the child pick up at Rum River Elementary School. This effort is in response to a no- parking request on a segment of Wren Street NW that was discussed at the April 15'h City Council meeting. Mr. Dickinson reviewed the staff report with the Council Mr. Dickinson stated the school staff believed that an onsite pickup of the children should be what happens and he agreed. Mr. Dickinson stated he looked at other options such as having open enrolled students having the ability to be picked up at a bus stop location. They looked at locations within the Rum River Elementary attendance area where there could be a pick up location. Lunds North Park was looked at as a location for drop off where kids could get picked up, but the concern is what if the child is dropped off and the parent could not make it to the drop off location to pick up their child. They are looking at other options, but are getting to the point where the school should strongly suggest to their open enrolled students that pick up needs to be made in the school parking lot for the next school year. He noted staff will continue to work with the school district on this item. Mayor Gamache thought that the way this is working now and how their buses move through their system, the only real way they are going to be able to fix this problem is to allow the cars into the parking lot and have the kids be able to get picked up without going inside. Even if they try a different parking lot, for whatever reason, this will end up not working and people will go back to what is happening now. Councilmember Trude felt the difference with this school versus Andover Elementary is that there are so many open enrolled students and it might go away with the building boom that is going to go on. SCHEDULE EDA MEETING Mr. Dickinson requested the Council schedule an EDA meeting for May 20th to discuss topics as detailed in the staff report. Motion by Bukkila, Seconded by Knight, to schedule an EDA Meeting on May 20, 2014, at 6:30 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development /CIP projects, and meeting reminders /community events. Regular Andover City Council Meeting Minutes — May 6, 2014 Page 7 MAYOR/COUNCIL INPUT 3 Mayor Gamache wondered if pothole repairs were going on. Mr. Dickinson stated they are 4 continuing to fill pot holes throughout the City. He asked for resident input on where potholes 5 are located so they can be filled. 7 Councilmember Trade stated on private property between Target and Walgreens there are brick 8 pavers missing and should be replaced. Mr. Carlberg stated they contacted the association that 9 maintains that so they will be getting out to fix that. 10 11 Councilmember Trade stated there was a water main repair in her neighborhood at 1391` Avenue 12 and Juniper Street but there is still two drive lanes that are completely blocked because of the big 13 sand pile from the excavation and road detour signs that are tying up traffic at certain times of the 14 day. She wondered if they were waiting for the Prairie Road project to fix it. Mr. Dickinson 15 stated it has not been completed because of road restrictions and contractor availibility. He 16 thought it should be cleaned up and taken care of in the next few weeks when road restrictions 17 are removed. 18 19 Councilmember Howard stated Hanson Boulevard traffic is terrible at Andover Boulevard and he 20 wondered how they can get a turn lane installed so it does not divert traffic through the nearest 21 neighborhood in order to turn at Andover Boulevard going south. He thought it will get worse as 22 projects start to the north. Councilmember Knight wondered how they can coordinate 23 improvements with the County in regard to Hanson Boulevard and also 7`h Avenue. Mr. 24 Dickinson stated the first step is to get on the County's five year road plan. The County is always 25 trying to get federal funding for ongoing development of the county roads. 26 27 Councilmember Knight wondered how they can get the County to patch the pot holes on the 28 County roads. Mr. Dickinson stated they need to call the County and the County will come out 29 and fix them. 30 31 Councilmember Trade stated there are also issues with trains stopping on the tracks in Andover 32 and she wished Burlington Northern would work better with commuter times in the City. 33 34 (Sheriff Department Shooting Range) Councilmember Bukkila stated she would like to 35 coordinate the Sheriff s Department shooting range usage with times and how many days it will 36 be active because they suffered through a grand reopening of their range and it seems to now be a 37 metro wide range instead of just Anoka County Sheriff's Office or local municipalities. She 38 thought there was a wider range of usage that is causing a significant disruption especially for 39 anyone home during the day. Mayor Gamache wondered what time they usually start in the 40 mornings. Councilmember Bukkila stated the day shift starts at 7:00 a.m. but thought they 41 started around 8:00 a.m. or 9:00 a.m.' 42 43 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Regular Andover City Council Meeting Minutes — May 6, 2014 Page 8 RECESS Mayor Gamache recessed the regular City Council meeting at 8:19 p.m. to a closed session of the City Council to discuss Land Sale Negotiations/PID #29- 32 -24 -44 -0022 And Land Sale Negotiations /PID #11- 32 -24 -31 -0001. The City Council reconvened at 8:54 p.m. ADJOURNMENT Motion by Howard, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:55 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Regular Andover City Council Meeting Minutes — May 6, 2014 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 6, 2014 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 PROCLAMATION — ARBOR MONTH ......................................................... ............................... 1 INTRODUCTION OF NEW FIRE CHIEF — JERRY STREICH ................... ............................... 1 RESIDENT FORUM ....................................................................................... ............................... 2 AGENDA APPROVAL ................................................................................... ............................... 2 APPROVAL OF MINUTES ............................................................................ ............................... 3 CONSENTITEMS .......................................................................................... ............................... 3 ApprovePayment of Claims ........................................................................ ............................... 3 Award Bid/14 -10, Station Parkway NW Reconstruction/14 -11, Prairie Road NW Overlay & 14 -14, Prairie Knoll Park Parking Lot Improvements (See Resolution R027 -14) ............. 3 Award Bid/12- 37A/Andover Blvd NW Crosstown Blvd. NW Turn Lane Improvements (See ResolutionR029- 14) ............................................................................ ............................... 3 Approve Resolution/Request MnDOT to Conduct Speed Study /l68U' Lane NW (between Round Lake Blvd NW and Verdin Street NW) (See Resolution R030- 14) ........................ 3 Approve Drainage & Utility Easement/16191 Makah St. NW & 16451 Makah St. NW........... 3 Approve Ordinance Summary — Ordinance No. 436 ...........:....................... ............................... 3 Approve Resolution Acknowledging Expiration of Conditional Use Permit for Antennae Installation — Hidden Creek North Park — Clear Wireless LLC (See Resolution R031 -14)4 Approve Resolution Acknowledging Expiration of Conditional Use Permit for Antennae Installation — Water Tower #2 — Clear Wireless LLC (See Resolution R032- 14) .............. 4 Approve Therapeutic Massage Establishment License /Anytime Fitness /3450 Bunker Lake Boulevard............................................................................................. ............................... 4 Approve Therapeutic Massage Therapist License /Anytime Fitness /3450 Bunker Lake Boulevard............................................................................................. ............................... 4 AWARD /APPROVE SALE OF BONDS (See Resolution R033- 14) ............. ............................... 4 PUBLIC HEARING: VACATION OF HIGHWAY EASEMENT — CROOKED LAKE BLVD NW /BENT CREEK SHORES (See Resolution R034- 14) .......................... ............................... 5 WREN STREET NW /168TH LANE NW /RUM RIVER ELEMENTARY SCHOOL UPDATE... 6 SCHEDULEEDA MEETING ......................................................................... ............................... 6 ADMINISTRATOR'S REPORT ..................................................................... ............................... 6 MAYOR/COUNCIL INPUT ........................................................................... ............................... 7 Sheriff Department Shooting Range ............................................................ ............................... 7 RECESS CLOSED SESSION Land Sale Negotiations/PlD 29- 32 -24 -44 -0022 & 11-32-24-31 - 0001 ............................................................................................................. ............................... 7 ADJOURNMENT............................................................................................ ............................... 8 rim)� °�� 1685 CROSSTOWN BOULEVARD N.W. Y ANDOVER, MINNESOTA 55304 Y (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: May 20 2014 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. (D DISCUSSION Claims totaling $154,664.36 on disbursement edit lists #1 - 2 from 05/09/14 to 05/14/14 have been issued and released. Claims totaling $665,483.20 on disbursement edit list #3 dated 05/20/14 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and proj ects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $820,147.56. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, -v Lee Brezinka Attachments: Edit Lists Accounts Payable Computer Check Proof List by Vendor User: AHeppell Printed: 05/09/2014 - 2:08PM Batch: 00407.05.2014 Invoice No Description 1 Amount Payment Date Acct Number c� TI r Y O F - 1' D6AYRJ Reference Vendor: AceSolid Ace Solid Waste, Inc. Check Sequence: 1 ACH Enabled: False 0011291470 May 14 452.79 05/09/2014 2130 - 44000 -63010 0011291470 May 14 226.39 05/09/2014 2130- 44100 -63010 Check Total: 679.18 Vendor: AncomTec Ancom Technical Center Check Sequence: 2 ACH Enabled: False 44801 Repair of Pager - Fire Dept. 107.00 05/09/2014 0101 - 42200 -61020 Check Total: 107.00 Vendor: AnkCo02 Anoka Co Property Tax Div Check Sequence: 3 ACH Enabled: False 520 Recording Fees - Mark Smith CUP - Mining 46.00 05/09/2014 0101- 41500 -63215 Check Total: 46.00 Vendor: AssuSecu Assured Security Inc. Check Sequence: 4 ACH Enabled: False 68853 Weatherstrip, door sweep, lever lock 1,020.31 05/09/2014 0101- 41970 -63105 68861 Filler, filler plate, No 7500 Closer body 311.60 05/09/2014 0101- 41930 -63105 Check Total: 1,331.91 Vendor: BoettJor Jordan Boettcher Check Sequence: 5 ACH Enabled: False LTS Mar - May LTS Mar - May 94.00 05/09/2014 2130 - 44300 -63005 Check Total: 94.00 Vendor: CMTDiver CMT Diversified Janitorial Svc Check Sequence: 6 ACH Enabled: False 1922 Monthly Cleaning Service 1,248.75 05/09/2014 0101 - 41930 -63010 1922 Monthly Cleaning Service 708.75 05/09/2014 0101 - 41920 -63010 1922 Monthly Cleaning Service 1,417.50 05/09/2014 0101 - 41910 -63010 Check Total: 3,375.00 AP- Computer Check Proof List by Vendor (05/09/2014 - 2:08 PM) Page I Invoice No Description Amount Payment Date Acct Number Reference Vendor: CollinsS Steve Collins Check Sequence: 7 ACH Enabled: False 3 vs 3 Mite Mar 3 vs 3 Mite Mar - May 800.00 05/09/2014 2130- 44300 -63005 Hockey Dev Clas Hockey Development Class Mar - May 240.00 05/09/2014 2130 - 44300 -63005 LTS Mar - may US Mar- May 112.00 05/09/2014 2130- 44300 -63005 Check Total: 1,152.00 Vendor: Comcast4 Corncast Check Sequence: 8 ACH Enabled: False 900524839 City Hall - PRI TI Loop (57 %) 129.72 05/09/2014 0101 - 41910 -62030 900524839 Public Works - PRI T Loop (18 40.97 05/09/2014 0101 - 41930 -62030 900524839 Water Treatment Plant - PRI TI 15.93 05/09/2014 5100 -48100 -62030 900524839 Community Center - PRI TI Loop 18.21 05/09/2014 2130 - 44000 -62030 900524839 Fire Station #1 - PRI TI Loop 22.76 05/09/2014 0101 - 41920 -62030 Check Total: 227.59 Vendor: Comcast5 Comeast Check Sequence: 9 ACH Enabled: False May 2014 Public Works - Internet 99.97 05/09/2014 0101 - 41930 -62030 May 2014 City Hall - Internet - 99.98 05/09/2014 0101 - 41910 -62030 May 2014 Fire Station #2 61.85 05/09/2014 0101 - 41920 -62030 763 -421 -9426 May 2014 Fire Station #3 84.15 05/09/2014 0101 - 41920 -62030 763 - 434.6173 May 2014 Public Works 26.94 05/09/2014 0101 - 41930 -62030 763- 755 -8118 May 2014 Public Works 107.76. 05/09/2014 5100- 48100 -62030 763- 755 -8118 May 2014 Water Treatment Plant 111.75 05/09/2014 5100- 48100 -62030 763 -862 -8874 May 2014 Community Center .211.55 05/09/2014 2130 - 44000 -62030 763 - 755 -2129 May 2014 Sunshine Park 19.37 05/09/2014 0101- 41975 -62030 763- 755 -9189 May 2014 Sunshine Park 19.38 05/09/2014 0101 - 41970 -62030 763 - 755 -9189 May 2014 City Hall 154.70 05/09/2014 0101 - 41910 -62030 763- 755 -5100 May 2014 . Fire Station #1 104.80 05/09/2014 0101 - 41920 -62030 763- 755 -9825 May 2014 Andover Station N Ballfields 36.90 05/09/2014 0101 - 41980 -62030 763- 767 -2547 Check Total: 1,139.10 Vendor: Connexl Connexus Energy Check Sequence: 10 ACH Enabled: False April 2014 Siren #8 - 1685 Crosstown Blvd. NW 5.00 05/09/2014 0101 - 42400 -62005 386026 - 300402 April 2014 Siren #2 - 174th & Round Lake Blvd. NW 5.00 05/09/2014 0101 - 42400 -62005 386026- 300403 April 2014 Siren #9 - 139th & Crosstown Blvd. NW 5.00 05/09/2014 0101 - 42400 -62005 386026- 300404 April 2014 Siren #7 - Andover Blvd. & Prairie Road 5.00 05/09/2014 0101 - 42400 -62005 386026 - 300405 April 2014 Siren #1 - 176th & Ward Lake Drive NW 5.00 05/09/2014 0101 - 42400 -62005 386026- 300406 April 2014 Siren 43 - 16860 Roanoke St. NW 5.00 05/09/2014 0101 - 42400 -62005 386026- 300407 April 2014 Siren #4 - 158th & Dakota St. NW 5.00 05/09/2014 0101 - 42400 -62005 386026 - 300408 April 2014 Hawkridge Park- Service #2 - 153.67 05/09/2014 0101 - 45000 -62005 386026- 301889 April 2014 Chesterton Commons Pk- Security 8.35 05/09/2014 0101 - 45000 -62005 386026- 301899 AP- Computer Check Proof List by Vendor (05/09/2014 - 2:08 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference April 2014 Country Oaks W Pk- Security 8.35 05/09/2014 0101 - 45000 -62005 - 386026 - 301901 April 2014 CH Campus Outdoor Hockey Rinks 51.39 05/09/2014 0101 - 45000 -62005 386026- 302015 April 2014 Woodland Creek Golf Course Pro 13.17 05/09/2014 4140 - 49300 -62005 386026 - 248020 April 2014 Altitude Control Vault - 14.50 05/09/2014 5100- 48100 -62005 386026- 303716 April 2014 EDA Reader Board 15.45 05/09/2014 2110 - 46500 -62005 386026- 303870 April 2014 14002 Crane St NWSecurity Ligh 8.35 05/09/2014 0101- 45000 -62005 386026 - 294591 April 2014 13711 Crosstown Blvd NW 53.04 05/09/2014 2110 - 46500 -62005 386026 - 303295 April 2014 Sports Complex -3535 161stAve 421.06 05/09/2014 0101- 45000 -62005 386026- 304108 . April 2014 Recycling Center 38.23 05/09/2014 0101 - 46000 -62005 386026- 304690 April 2014 Round Lake & 136th 4.54 05/09/2014 0101 - 43500 -62005 386026 - 201283 April 2014 Round Lake & 135th 4.54 05/09/2014 0101 - 43500 -62005 386026 - 201284 April 2014 County Road 9 & 116 20.39 05/09/2014 0101 - 43500 -62005 386026 - 201749 April 2014 Round Lake & 138th 14.55 05/09/2014 0101 - 43500 -62005 386026 - 201751 April 2014 Bunker & Hanson 18.13 05/09/2014 0101- 43500 -62005 386026- 203068 April 2014 Round Lake 140th 18.13 05/09/2014 0101 - 43500 -62005 386026 - 201777 April 2014 Bunker Lake & Heather 21.83 05/09/2014 0101 - 43500 -62005 386026 - 251490 April 2014 Bunker Lake & Rose St 14.55 05/09/2014 0101 - 43500 -62005 386026- 251491 April 2014 Bunker Lake & Jay 29.11 05/09/2014 0101 - 43500 -62005 386026 - 251653 April 2014 Signal Bunker & Crosstown 29.11 05/09/2014 0101 - 43500- -62005 386026- 251654 April 2014 Signal Andover& Crosstown 29.11 05/09/2014 0101- 43500 -62005 386026- 266238 April 2014 Signal -15700 7th Avenue 18.13 05/09/2014 0101- 43500 -62005 386026- 275105 April 2014 Signal 1600 Crosstown - 29.11 05/09/2014 0101- 43500 -62005 386026 - 269010 April 2014 Signal -14298 Round Lake 14.55 05/09/2014 0101 - 43500 -62005 386026- 279219 April 2014 Signal 15390 Hanson Blvd 18.13 05/09/2014 0101 - 43500 -62005 386026 - 287969 April 2014 Signal 15698 Round Lake Blvd 18.13 05/09/2014 0101 - 43500 -62005 386026 - 290712 April 2014 Signal 13976 Hanson BLvd 18.13 05/09/2014 0101- 43500 -62005 386026- 298781 April 2014 Shady Knoll Pk-Security Light 12.64 05/09/2014 0101 - 45000 -62005 386026 - 304218 April 2014 Bunker Lake & Crosstown - Signal 54.43 05/09/2014 0101 - 43400 -62005 386026 - 251654 April 2014 Lift Station #4 217.12 05/09/2014 5200- 48200 -62005 386026- 251905 April 2014 Signal 1594 Andover Blvd 18.13 05/09/2014 0101 - 43500 -62005 386026- 284894 April 2014 Putnphouse 47 130.28 05/09/2014 5100- 48100 -62005 386026 - 255064 April 2014 13551 Jay Street- Lights 167.62 05/09/2014 2110 - 00000 -11310 386026 - 255962 April 2014 Martin & Commercial- Ligthts 145.81 05/09/2014 2110 - 00000 -11310 386026 - 255963 April 2014 Lift Station #7 41.98 05/09/2014 5200- 48200 -62005 386026 - 275284 April 2014 - Prairie Knoll Park 199.21 05/09/2014 0101 - 45000 -62005 386026- 275569 April 2014 Lift Station #6 48.69 05/09/2014 5200- 48200 -62005 386026 - 276742 April 2014 TImber Trail Park Security Lights 10.05 05/09/2014 0101 - 45000 -62005 386026 - 277955 April 2014 Fire Station #3 678.66 05/09/2014 0101 - 41920 -62005 386026 - 279236 April 2014 Community Center 13,485.97 05/09/2014 2130 - 44000 -62005 386026- 281212 April 2014 Lift Station #8 _ 82.34 05/09/2014 5200- 48200 -62005 386026- 281840 April 2014 13914 Prairie Road - Signal 26.96 05/09/2014 0101- 43400 -62005 386026 - 282927 April 2014 Andover Blvd & Hanson - Signal 40.93 05/09/2014 0101 - 43400 -62005 386026 - 284894 April 2014 Pine Hills Park 12.64 05/09/2014 0101 - 45000 -62005 386026- 256788 AP- Computer Check Proof List by Vendor (05/09/2014 - 2:08 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference April 2014 Hidden Creek North Park 11.50 05/09/2014 0101 - 45000 -62005 386026 - 261455 April 2014 Shadowbrook East Park 19.85 05/09/2014 010145000 -62005 386026 - 267140 April 2014 City Hall Park Lighting 28.21 05/09/2014 0101 - 45000 -62005 386026 - 268970 April 2014 1600 Crosstown Blvd - Signal 40.47 05/09/2014 0101 - 43400 -62005 386026- 269010 April 2014 2139 BunkerLake - Signal 66.58 05/09/2014 0101- 00000 -11310 386026 - 269011 April 2014 Terrace Park - Security Lights 8.35 05/09/2014 0101 - 45000 -62005 386026 - 270409 April 2014 Eveland Field- Security Lights 8.35 05/09/2014 0101 - 45000 -62005 386026- 270410 April 2014 Wild Iris Park - Security Lights 8.35 05/09/2014 0101- 45000 -62005 386026- 270411 April 2014 Strootman Park - Security Lights 8.35 05/09/2014 0101 - 45000 -62005 386026- 270412 April 2014 Water Treatment Plant 3,832.48 05/09/2014 5100- 48100 -62005 386026 - 271472 April 2014 Sunshine Park - Electric - 48.24 05/09/2014 0101- 45000 -62005 386026- 273153 April 2014 Pumphouse #8 708.43 05/09/2014 5100- 48100 -62005 386026- 273808 April 2014 15700 7th Ave - Signal 34.58 05/09/2014 0101- 43400 -62005 386026- 275108 April 2014 Fire Station #1 708.52 05/09/2014 0101 - 41920 -62005 386026 -68989 April 2014 Lift Station #5 46.46 05/09/2014 5200- 48200 -62005 386026 - 273019 April 2014 Community Center Concession Stand 417.09 05/09/2014 2130 - 44100 -62005 386026 - 281212 April 2014 Red Oaks W Pk- Security Light 12.64 05/09/2014 0101 - 45000 -62005 386026 - 246005 April 2014 Lift Station #2 67.28 05/09/2014 5200- 48200 -62005 386026- 250066 April 2014 Lift Station #3 72.46 05/09/2014 5200- 48200 -62005 386026- 250421 April 2014 Northwood E Pk- Security Light 8.35 05/09/2014 0101 - 45000 -62005 386026 - 250587 April 2014 Bunker Lake & Heather St - Signal 40.12 05/09/2014 0101 - 43400 -62005 386026- 251490 April 2014 Bunker Lake & Rose St - Signal 39.54 05/09/2014 0101 - 43400 -62005 386026- 251491 April 2014 Bunker Lake & Jay St - Signal 42.54 05/09/2014 0101 - 43400 -62005 386026 - 251653 April 2014 Signal 15390 Hanson Blvd 35.73 05/09/2014 0101 - 43400 -62005 386026- 287969 April 2014 1157 Andover Blvd- Well #9 2,736.89 05/09/2014 5100- 48100 -62005 386026- 286880 April 2014 Signal 15698 Rd Lk Blvd 25.23 05/09/2014 0101- 43400 -62005 386026- 290712 April 2014 Lift Station #9 42.54 05/09/2014 5200- 48200 -62005 386026 - 287602 April 2014 Country Oaks Park 5.00 05/09/2014 0101 - 45000 -62005 386026- 289790 April 2014 Round Lake & 136th - Signal 20.67 05/09/2014 0101 - 00000 -13201 386026 - 201283 April 2014 Round Lake & 135th- Signal 16.13 05/09/2014 0101 - 43400 -62005 386026- 201284 April 2014 Round Lake & 135th - Signal 20.67 05/09/2014 0101- 00000 -13201 386026- 201284 April 2014 County Road 9 & 116 - Signal 30.61 05/09/2014 0101- 43400 -62005 386026 - 201749 April 2014 County Road 9 & 116 - Signal 17.00 05/09/2014 0101 - 00000 -13201 386026- 201749 April 2014 Pumphouse #4 230.57 05/09/2014 5100- 48100 -62005 386026- 231280 April 2014 City Hall Garage 18.42 05/09/2014 0101 - 41960 -62005 386026- 231281 April 2014 Tower #2 64.58 05/09/2014 5100- 48100 -62005 386026 - 231282 April 2014 Pumphouse #5 194.42 05/09/2014 5100- 48100 -62005 386026 - 237118 April 2014 Hidden Creek E Pk -Sec Lightl 12.64 05/09/2014 0101- 45000 -62005 386026- 238967 April 2014 Pleasant Oaks - Security Light 12.64 05/09/2014 0101 - 45000 -62005 386026 - 238968 April 2014 Pumphouse #6 92.68 05/09/2014 5100- 48100 -62005 386026 - 245409 April 2014 Kelsey/Rd Lk Pk- Security Light 12.64 05/09/2014 0101 - 45000 -62005 386026 - 246004 April 2014 Round Lake & 161st - Signal 29.50 05/09/2014 0101 - 43400 -62005 386026- 230276 April 2014 Hawkridge Park - Security Light 42.49 05/09/2014 0101- 45000 -62005 386026 - 230286 AP- Computer Check Proof List by Vendor (05/09/2014 - 2:08 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference April 2014 Sunshine Park 260.11 05/09/2014 0101 - 45000 -62005 386026- 230685 April 2014 City Hall - Light 1,512.68 05/09/2014 0101 - 41910 -62005 386026 - 231135 April 2014 Round Lake & 138th - Signal 31.70 05/09/2014 0101 - 43400 -62005 386026- 201751 April 2014 Pumphouse #1 79.48 05/09/2014 5100- 48100 -62005 386026- 201767 April 2014 Round Lake & 140th - Signal 32.16 05/09/2014 0101 - 43400 -62005 386026 - 201777 April 2014 North Woods West Park 16.12 05/09/2014 0101 - 45000 -62005 386026 - 201868 April 2014 Hanson & 138th Lane 11.50 05/09/2014 5300- 48300 -62005 386026 - 202678 April 2014 Bunker & Hanson- Signal 46.58 05/09/2014 0101 - 43400 -62005 386026- 203068 April 2014 Pumphouse #3 104.81 05/09/2014 5100- 48100 -62005 386026 - 203069 April 2014 Prairie Knoll Park 35.11 05/09/2014 0101 - 45000 -62005 386026- 175813 April 2014 Creekview Crossing Park 12.64 05/09/2014 0101 - 45000 -62005 386026- 175877 April 2014 Street Lights 456.03 05/09/2014 0101 - 43500 -62005 386026- 176059 April 2014 Street Lights 3,796.45 05/09/2014 0101 - 43500 -62005 386026 - 176061 April 2014 Street Lights 14,734.27 05/09/2014 0101 - 43600 -62005 386026 - 176201 Apri12014 Tower #1 142.47 05/09/2014 5100- 48100 -62005 386026 - 178452 April 2014 Fire Station #2 316.12 05/09/2014 0101- 41920 -62005 386026 - 178835 April 2014 Litt Station #1 138.43 05/09/2014 5200- 48200 -62005 386026- 178836 April 2014 13404 Narcissus St- Light 12.64 05/09/2014 0101 - 45000 -62005 386026 - 201125 April 2014 Pmnphouse #2 183.61 05/09/2014 5100- 48100 -62005 386026 - 201125 April 2014 Round Lake & 136th - Signal 16.13 05/09/2014 0101- 43400 -62005 386026- 201283 April 2014 14298 Round Lake - Signal 30.88 05/09/2014 0101 - 43400 -62005 386026- 279219 April 2014 Andover Station North Ballfld 242.13 05/09/2014. 0101 - 45000 -62005 386026- 292034 April 2014 Andover St Ballfield Lights 28.19 05/09/2014 0101- 45000 -62005 386026 - 292904 April 2014 Andover St N Ballfield Lights 42.28 05/09/2014 0101- 43500 -62005 386026- 292904 April 2014 Public Works 1,471.84 05/09/2014 0101 - 41930 -62005 386026- 159276 April 2014 Langseth Park 12.64 05/09/2014 0101- 45000 -62005 386026 - 174273 Apri12014 Hidden Creek North Park 25.29 05/09/2014 0101- 45000 -62005 386026 - 174280 April 2014 Fox Meadows Park 12.64 05/09/2014 0101 - 45000 -62005 386026 - 175264 April 2014 Nordeens Park 8.35 05/09/2014 0101 - 45000 -62005 386026- 175703 April 2014 Electric Service 18.13 05/09/2014 0101 - 43500 -62005 386026 - 230276 April 2014 Wayside Horn - 1000 Crosstown Blvd. 23.16 05/09/2014 0101 - 43400 -62005 386026 - 299229 April 2014 Control Valve Vault 18.42 05/09/2014 5100- 48100 -62005 386026 - 201816 April 2014 Signal- Crosstown & Andover Blvd. 39.54 05109/2014 0101- 43400 -62005 386026- 266238 April 2014 Andover Station II - Lights 249.75 05/09/2014 2110 - 00000 -11310 386026 - 295855 April 2014 1019 Andover Blvd- Wayside Horn 19.69 05/09/2014 0101 - 43400 -62005 386026 - 297583 April 2014 Crooked Lake Boat Shelter 19.58 05/09/2014 0101- 45000 -62005 386026 - 298796 April 2014 Signal -13976 Hanson Blvd. NW 32.38 05/09/2014 0101- 43400 -62005 386026 - 298781 April 2014 Oak Bluff Park-Security Light 8.35 05/09/2014 0101- 45000 -62005 386026 - 299378 April 2014 Street Lights - 1721 Bunker Lake Blvd 47.97 05/09/2014 2110- 00000 -11310 386026- 299532 April 2014 Street Light - 13980 Hanson Blvd 48.88 05/09/2014 2110 - 00000 -11310 386026- 299533 April 2014 ASN Street Lights 224.42 05/09/2014 2110 - 00000 -11310 386026 - 299989 April 2014 Siren #5 - 2748 161 st Ave NW 5.00 05/09/2014 0101 - 42400 -62005 386026 - 300397 April 2014 Siren #12 - Bunker & Marigold St. NW 5.00 05/09/2014 0101 - 42400 -62005 386026 - 300398 AP- Computer Check Proof List by Vendor (05/09/2014 - 2:08 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference April 2014 Siren #10 - 145th & Vintage St. NW 5.00 05/09/2014 0101 - 42400 -62005 386026- 300399 April 2014 Siren #11 - 138th Lane & Drake St. NW 5.00 05/09/2014 0101- 42400 -62005 386026- 300400 April 2014 Siren #6 - 16050 Constance Blvd. NW 5.00 05/09/2014 0101- 42400 -62005 386026- 300401 April 2014 Traffic Signal & Street Lights on Signal (2) 18.13 05/09/2014 0101 - 43500 -62005 386026 - 300403 Check Total: 51,060.66 Vendor: Connex2 Connexus Energy Check Sequence: 11 ACH Enabled: False COM0000092 Oak Bluff irrigation electrical 2,360.75 05/09/2014 4150- 49300 -63010 Check Total: 2,360.75 Vendor: CorvalCo Corval Constructors, Inc Check Sequence: 12 ACH Enabled: False 159902 Bearings, High Limit, Sheave - FS #I 1,245.43 05/09/2014 0101- 41920 -63105 - 160401 PVC Pipe & Fitting - SS Pk 677.95 05/09/2014 0101 - 41970 -63105 Check Total: 1,923.38 Vendor: Dalco Dalco Check Sequence: 13 ACH Enabled: False 2741670 cleaning supplies 321.59 05/09/2014 2130- 44000 -61020 2741671 cleaning supplies 113.44 05/0912014 0101 - 41970 -61020 Check Total: 435.03 Vendor: DchnOil Dehn Oil Company Check Sequence: 14 ACH Enabled: False 34074 Unleaded Gasoline 1,490.79 05/09/2014 6100- 48800 -61045 34075 Diesel Gasoline 8,633.13 05/09/2014 6100- 48800 -61050 Check Total: 10,123.92 Vendor: DeptLabo Department of Labor & Industry Check Sequence: 15 - ACH Enabled: False Apr 14 Surcharg April 2014 Surcharge Report 1,049.04 05/09/2014 0101- 00000 -23201 Apr 14 Surcharg April 2014 Surcharge Report -25.00 05/09/2014 0101 - 42300 -54325 Check Total: 1,024.04 Vendor: DorstadL Lindsay Dorstad Check Sequence: 16 ACH Enabled: False LTS Mar- may LTS Mar- May 215.00 05/09/2014 2130 - 44300 -63005 Check Total: 215.00 Vendor: ECycling E Cycling Solutions Check Sequence: 17 ACH Enabled: False 0414800 Recycling - electronics 185.00 05109/2014 0101 - 46000 -63010 AP- Computer Check Proof List by Vendor (05/09/2014 - 2:08 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (05/09/2014 - 2:08 PM) Page 7 Check Total: 185.00 Vendor: ECM ECM Publishers, Inc. Check Sequence: 18 ACH Enabled: False 95699 Prairie Road Overlay 95.67 05/09/2014 4140 - 49300 -63025 95699 Prairie Knoll Pk Parking Lot 95.66 05/09/2014 4150- 49300 -63025 95699 Station Pkwy Reconstruction 95.67 05/09/2014 4140 - 49300 -63025 95700 2014 Street Recon - Makah St 41.00 05/09/2014 4140 - 49300 -63025 Check Total: 328.00 Vendor: EganSery Egan Service Check Sequence: 19 ACH Enabled: False JCIO099000 April 2014 Maint.- Andover RR Crossing 715.00 05/09/2014 0101 - 43400 -62300 Check Total: 715.00 Vendor: FlatRkGe Flat Rock Geographies Check Sequence: 20 ACH Enabled: False 829 Geo Moose Update - Crime Mapping 200.00 05/09/2014 0101 - 41420 -63005 Check Total: 200.00 Vendor: GovConn GovConnection, Inc. Check Sequence: 21 ACM Enabled: False 51334054 Ci7 4770 12G 1 TB, 21.51J LED (3) Fire Dept. 1,127.63 05/09/2014 0101 - 41420 -61225 51343208 250 GB 840 EVO SSD SATA III 356.38 05/09/2014 0101 - 41420 -61225 Check Total: 1,484.01 Vendor: HagforsT Ted Hagfors Inc. Check Sequence: 22 - ACH Enabled: False 201408 Electrical inspections 1,104.52 05/09/2014 0101 - 42300 -63005 Check Total: 1,104.52 Vendor: HowiesHo Howies Hockey Tape Check Sequence: 23 ACH Enabled: False 15522 tape, laces, pucks - 468.03 05/09/2014 2130 - 44200 -61245 Check Total: 468.03 Vendor: KalmesAs Ashley Kalmes Check Sequence: 24 ACH Enabled: False LTS Mar - May LTS Mar - May 525.00 05/09/2014 2130 -44300 -63005 Check Total: 525.00 Vendor: MainMo Main Motors Chev - Cadillac - Check Sequence: 25 ACH Enabled: False 299240 Parts for Unit #97578 238.71 05/09/2014 6100- 48800 -61115 AP- Computer Check Proof List by Vendor (05/09/2014 - 2:08 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (05/0912014 - 2:08 PM) Page 8 Check Total: 238.71 Vendor: OMCMMa Vendor: MetSales Metro Sales Incorporated Check Sequence: 30 ACH Enabled: False Check Sequence: 26 ACH Enabled: False 601281 Wide Format Copier /Scanner - Monthly Lease 100.00 05/09/2014 0101 - 41500 -62200 313.61 601281 Wide Format Copier /Scanner - Monthly Lease 100.00 05/09/2014 0101 -41600 -62200 601281 Wide Format Copier /Scanner - Monthly Lease 100.00 05/09/2014 0101 - 42300 -62200 5300- 48300 -63010 601281 Wide Format Copier /Scanner - Monthly Lease 293.00 05/09/2014 2210- 41600 -62200 140328 March 2014 Services Check Total: 593.00 5100- 48100 -63010 140328 March 2014 Services Vendor: MetCounE Metropolitan Council 5200- 48200 -63010 Check Sequence: 27 ACH Enabled: False Apr 2014 SAC April 2014 SAC report -74.55 05/09/2014 0101- 41400 -58100 Apr 2014 SAC April 2014 SAC report 7,455.00 05/09/2014 0101- 00000 -23201 Check Total: 7,380.45 Vendor: MilesKat Katlyn Miles Check Sequence: 28 ACH Enabled: False LTS Mar - May LTS Mar - May 171.00 05/09/2014 2130 -44300 -63005 Check Total: - 171.00 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 29 ACII Enabled: False 3253- 447924 connector -7.49 05/09/2014 6100 - 48800 -61115 3253- 450145 #86 -oil 23.94 05/09/2014 6100- 48800 -61115 3253- 450484 bulbs 37.51 05/09/2014 6100 - 48800 -61020 3253- 450484 oil, wiper blades 240.28 05/09/2014 6100 - 48800 -61115 3253 - 450630 #371- Mafclnr 7.99 05/09/2014 6100- 48800 -61115 AP- Computer Check Proof List by Vendor (05/0912014 - 2:08 PM) Page 8 Check Total: 302.23 Vendor: OMCMMa OMCM Marketing Solutions, Inc. Check Sequence: 30 ACH Enabled: False 23038 uniforms 313.61 05/09/2014 0101 - 42200 -61305 Check Total: 313.61 Vendor: OPUS21 OPUS 21 Check Sequence: 31 ACH Enabled: False 140328 March 2014 Services 2,412.11 05/09/2014 5300- 48300 -63010 140328 March 2014 Services 1,651.26 05/09/2014 0101 - 43600 -63010 140328 March 2014 Services 3,115.23 05/09/2014 5100- 48100 -63010 140328 March 2014 Services 1,715.48 05/09/2014 5200- 48200 -63010 Check Total: 8,894.08 Vendor: Plunkett Plunkett's Pest Control, Inc. Check Sequence: 32 ACH Enabled: False AP- Computer Check Proof List by Vendor (05/0912014 - 2:08 PM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference 4162630 pest control 67.06 05/09/2014 2130 - 44000 -63010 Check Total: 67.06 Vendor: PopePlum Pope Plumbing LLC Check Sequence: 33 ACH Enabled: False 2014 -00267 plumbing permit refund - 2557 140th lane 75.00 05/09/2014 0101 - 42300 -52195 - Check Total: 75.00 Vendor: PralutsD Danielle Pralutsky Check Sequence: 34 ACH Enabled: False LTS Mar - May LTS Mar - May 215:00 05/09/2014 2130 -44300 -63005 Check Total: 215.00 Vendor: Praxair Praxair Distribution Inc. Check Sequence: 35 ACH Enabled: False 49257171 #327 -raise 55.51 05/09/2014 6100 - 48800 -61115 Check Total: 55.51 Vendor: Printeer Printers Service, Inc. Check Sequence: 36 ACH Enabled: False 269738 knife sharpening 54.00 05/09/2014 2130 - 44300 -63005 Check Total: 54.00 Vendor: RedPwrDi Red Power Diesel Service, Inc. Check Sequence: 37 ACH Enabled: False B10406 #4800 - recharge kit; #4885 - wiper motor 786.91 05/09/2014 6100- 48800 -61115 Check Total: 786.91 Vendor: RUFFRI Ruffridge- Johnson Equipment Check Sequence: 38 ACH Enabled: False C65904 #07- 191 -gauge 59.86 05/09/2014 6100 - 48800 - 61115 Check Total 59.86 Vendor: SAUTER Sauter & Sons, Inc. Check Sequence: 39 ACH Enabled: False 3970 Slyzuk Warehouse roof collapse 4,510.00 05/09/2014 6200 - 48900 -63010 Check Total: 4,510.00 Vendor: SCHARB Scharber & Sons Check Sequence: 40 ACH Enabled: False P42256 #09 -589- misc parts 45.11 05/09/2014 6100- 48800 -61115 Check Total: 45.11 Vendor: StaggerM Madison Staggert Check Sequence: 41 ACH Enabled: False AP- Computer Check Proof List by Vendor (05/09/2014 - 2:08 PM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference LTS Mar - May LTS Mar - May - 180.00 05/09/2014 2130 -44300 -63005 Check Total: 180.00 Vendor: SupSolut Supply Solutions LLC Check Sequence: 42 ACH Enabled: False 2207 Acrylic Mirror, mirror bracket 229.12 05/09/2014 0101 - 41970 -61120 2288 air fresheners 71.10. 05/09/2014 0101 - 41910 - 61025 Check Total: 300.22 Vendor: TerhaarS Shannon Terhaar Check Sequence: 43 ACH Enabled: False LTS Mar - May LTS Mar - May 143.00 05/09/2014 - 2130 -44300 -63005 Check Total: 143.00 Vendor: LincolnN The Lincoln National Life Check Sequence: 44 ACH Enabled: False May 2014 ST Disability 293.23 05/09/2014 0101 - 00000 -21217 May 2014 LT Disability 805.28 05/09/2014 0101 - 00000 -21216 Check Total: 1,098.51 Vendor: TheWatso The Watson Co., Inc. Check Sequence: 45 ACI I Enabled: False 838292 Sunshine concession 3,088.19 05/09/2014 0101 - 41975 -61245 838293 ASN concession 639.21 05/09/2014 0101- 41985 -61245 Check Total: 3,727.40 Vendor: Tintesave Timesaver Check Sequence: 46 ACH Enabled: False M20475 04/15/14 council mtg,04/22/14 work session 569.80 05/09/2014 0101- 41100 -63005 M20475 04/17/14 park commission mtg 163.50 05/09/2014 0101 - 45000 -63005 Check Total: 733.30 Vendor: TCFlag Twin Cities Flag Source, Inc Check Sequence: 47 ACH Enabled: False 26580 repair flag pole at sunshine 215.00 05/09/2014 0101 - 45000 -63100 Check Total: 215.00 Vendor: TCGarage Twin City Garage Door Co. Check Sequence: 48 ACH Enabled: False 413862 3 Multicode remotes 123.00 05/09/2014 0101 - 41930 -63105 Check Total: 123.00 Vendor: USBankEq US Bank Equipment Finance Check Sequence: 49 ACH Enabled: False 252243522 #500- 0310595 -000 sharp copier 443.60 05/09/2014 0101 - 41420 -62200 AP- Computer Check Proof List by Vendor (05/09/2014 - 2:08 PM) Page 10 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: 111,611.58 Total of Number of Checks: 53 AP- Computer Check Proof List by Vendor (05/09/2014 - 2:08 PM) Page 11 Check Total: 443.60 Vendor: WelFarTr Wells Fargo Bank, N.A. Check Sequence: 50 ACH Enabled: False 8962767 - 1st Qtr 2014 HSA Fee 300.00 05/09/2014 6200- 48900 -63005 Check Total: 300.00 Vendor: WHSecuri WH Security Check Sequence: 51 ACH Enabled: False 150- 1681 -3487 Sunshine- Mar 14 21.95 05/09/2014 0101 - 41970 -63010 150- 1682 -7288 ASN - Mar 14 37.95 05/09/2014 0101 - 41980 -63010 Check Total: 59.90 Vendor: WilsonEnt Emily Wilson Check Sequence: 52 ACH Enabled: False LTS Mar- May LTS Mar- May 111.00 05/09/2014 2130 -44300 -63005 Check Total: 111.00 Vendor: WilsonNa Natalie Wilson Check Sequence: 53 ACH Enabled: False LTS Mar- May LTS Mar- May 111.00 05/09/2014 2130 - 44300 -63005 Check Total: 111.00 Total for Check Run: 111,611.58 Total of Number of Checks: 53 AP- Computer Check Proof List by Vendor (05/09/2014 - 2:08 PM) Page 11 Accounts Payable Bro -Tex, Inc. Check Sequence: 5 ACH Enabled: False Computer Check Proof List by Vendor PCC drop off charge 250.00 05/14/2014 0101 - 46000 -63010 c I r Y ° F User: AHeppell Printed: 05/14/2014 - 10:59AM Check Total: 250.00 Batch: 00414.05.2014 VVV' Check Sequence: 6 ACH Enabled: False Invoice No Description Fire Station #3 1,349.64 Amount Payment Date Acct Number Reference Vendor: AceSolid Ace Solid Waste, Inc. Pumphouse #4 92.62 05/14/2014 Check Sequence: 1 ACH Enabled: False 0011290342 City of Andover - Roll off @ CH Sunshine Park 280.25 208.17 05/14/2014 0101 - 46000 -63010 5883191 Check Total: Well #1 89.36 208.17 05/14/2014 5100- 48100 -62015 5893307 Vendor: AndFunFe Andover Fun Fest Pumphouse #6 90.62 05/14/2014 Check Sequence: 2 ACH Enabled: False Community Booth Open Space/Park & Rec Comm. Booth Pumphouse #7 65.00 05/14/2014 0101 - 49100 -63905 5100- 48100 -62015 Check Total: April 2014 Well #3 65.00 05/14/2014 5100- 48100 -62015 Vendor: AnkCity City of Anoka April 2014 _ City Hall /Senior Center 932.21 Check Sequence: 3 ACH Enabled: False 201405022896 Traffic Signal Cty 7 & 116 19.70 05/14/2014 0101 - 43400 -62005 Check Total: 19.70 Vendor: Boyer] Boyer Truck Parts Check Sequence: 4 ACH Enabled: False 849891 Parts for Unit #172 19.55 05/14/2014 6100 - 48800 -61115 Check Total: 19.55 Vendor: Bro -Tex Bro -Tex, Inc. Check Sequence: 5 ACH Enabled: False 448077 PCC drop off charge 250.00 05/14/2014 0101 - 46000 -63010 Check Total: 250.00 Vendor: Centerpt CenterPoint Energy Check Sequence: 6 ACH Enabled: False April 2014 Fire Station #3 1,349.64 05/14/2014 0101 - 41920 -62015 5852601 April 2014 Pumphouse #4 92.62 05/14/2014 5100- 48100 -62015 5864630 April 2014 Sunshine Park 280.25 05/14/2014 0101 - 41970 -62015 5883191 April 2014 Well #1 89.36 05/14/2014 5100- 48100 -62015 5893307 April 2014 Pumphouse #6 90.62 05/14/2014 5100- 48100 -62015 5907226 April 2014 Pumphouse #7 98.63 05/14/2014 5100- 48100 -62015 5927939 April 2014 Well #3 73.61 05/14/2014 5100- 48100 -62015 5945463 April 2014 _ City Hall /Senior Center 932.21 05/14/2014 0101- 41910 -62015 5950580 AP- Computer Check Proof List by Vendor (05/14/2014 - 10:59 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference April 2014 Lift Station #4 12.59 05/14/2014 5200- 48200 -62015 6122874 April 2014 ASN Ballfields 203.85 05/14/2014 0101 - 41980 -62015 7575198 April 2014 Lift Station #1 14.56 05/14/2014 5200- 48200 -62015 7725077 April 2014 Equipment Building 245.07 05/14/2014 0101 - 41950 -62015 5825952 April 2014 Water Treatment Plant 2,419.79 05/14/2014 5100- 48100 -62015 5840270 April 2014 Prairie Knoll Park 72.62 05/14/2014 0101 - 41990 -62015 5840341 April 2014 Fire Station #1 58838 05/14/2014 0101 - 41920 -62015 5841153 April 2014 Fire Station #2 767.47 05/14/2014 010141920 -62015 5841451 April 2014 Warming House 44.60 05/14/2014 0101- 45000 -62015 8743371 Check Total: 7,375.87 Vendor: C1assC Class C Components Inc. Check Sequence: 7 ACH Enabled: False 142723 CC Supplies- Bags, towels, windex 598.25 05/14/2014 2130 - 44000 -61020 142723 -01 CC Supplies- Wiper Counter Cloth, Windex 120.07 05/14/2014 2130 -44000 -61020 Check Total: 718.32 Vendor: CoonRapi City of Coon Rapids Check Sequence: 8 - ACH Enabled: False 10825 1st Quarter Sewer -2014 7,150.13 05/14/2014 5200- 48200 -55210 10825 133rd Ave- Water 25.50 05/14/2014 5100- 48100 -55110 10828 Traffic Signal- Crosstown/133rd 20.36 05/14/2014 0101- 43400 -62005 10828 Traffic Signal - Hanson/133rd 29.84 05/14/2014 0101- 43400 -62005 Check Total: 7,225.83 Vendor: Cottens Cottens', Inc Check Sequence: 9 ACH Enabled: False 031747 Hose Fittings 95.85 05/14/2014 6100- 48800 -61115 Check Total: 95.85 Vendor: Dalco Dalco Check Sequence: 10 ACH Enabled: False 2743554 CC - Filter, filter paper 83.43 05/14/2014 2130 - 44000 -61020 Check Total: 83.43 Vendor: Fastenal Fastenal Company Check Sequence: 11 ACH Enabled: False MNTC8109255 Steel Hndl Water Wand - FS & 3 169.15 05/14/2014 0101 - 42200 -61020 Check Total: 169.15 Vendor: FastSign Fastsigns, Blaine Check Sequence: 12 ACH Enabled: False 337 -18169 Fix it Clinic Sign 40.50 05/14/2014 0101 - 46000 -63025 AP- Computer Check Proof List by Vendor (05/14/2014 - 10:59 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (05/14/2014 - 10:59 AM) Page 3 Check Total: 40.50 Vendor: FireSUSA Fire Safety USA, Inc. Check Sequence: 13 ACH Enabled: False 69044 Air Compressor - FS 1, Regulator- FS3 1,491.00 05/14/2014 0101- 42200 -63100 Check Total: 1,491.00 Vendor: FirstStT First State Tire Recycling Check Sequence: 14 ACH Enabled: False 92081 Tires- Recycling Day- 4/26/14 344.00 05/14/2014 0101 - 46000 -63010 Check Total: 344.00 Vendor: Frattalo Frattallone's Hardware Ste Check Sequence: 15 ACH Enabled: False 021033/) PVC Pipe, Elbow 90, Bushing, Cement All Purp 21.34 05/14/2014 5100- 48100 -61135 021070/) 2014 Street Recon - Makah St 39.26 05/14/2014 4140- 49300 -61020 021072/1 2014 Street Recon - Makah St - Returned items -15.29 05/14/2014 4140 - 49300 -61020 Check Total: 45.31 Vendor: G &K G &K Services Inc Check Sequence: 16 ACH Enabled: False 1182291594 Uniform Cleaning 158.81 05/14/2014 0101 - 43100 -61020 1182291594 Uniform Cleaning 22.70 05/14/2014 0101 - 43300 -61020 1182291594 Uniform Cleaning 68.05 05/14/2014 0101- 45000 -61020 1182291594 Uniform Cleaning 22.70 05/14/2014 5100- 48100 -61005 1182291594 Uniform Cleaning 45.36 05/14/2014 5200- 48200 -61005 1182291594 Uniform Cleaning 22.66 05/14/2014 610048800 -61020 Check Total: 340.28 Vendor: GaryCarl Gary Carlson Equipment Check Sequence: 17 ACH Enabled: False 01- 18215 -0 169th Land Culvert Collapse 4,324.00 05/14/2014 5300- 48300 -62200 Check Total: 4,324.00 Vendor: GopberSt Gopher State One -Call Inc Check Sequence: 18 ACH Enabled: False 103715 Locate- Sewer 233.75 05/14/2014 5200- 48200 -63040 103715 Locate- Water 233.75 05/14/2014 5100- 48100 -63040 Check Total: 467.50 Vendor: Hawkins2 Hawkins Inc Check Sequence: 19 ACH Enabled: False 3589510 WTP -Azone 15, LPC -31 3,451.39 05/14/2014 5100- 48100 -61040 AP- Computer Check Proof List by Vendor (05/14/2014 - 10:59 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (05/14/2014 - 10:59 AM) Page 4 Check Total: 3,451.39 Vendor: InstrRes Instrumental Research, Inc Check Sequence: 20 ACH Enabled: False 8536 Water Tests 180.00 05/14/2014 5100- 48100 -63005 Check Total: 180.00 Vendor: InterPow Interstate Power Systems, Inc. Check Sequence: 21 ACH Enabled: False 8001088625:01 Reprogram Exercisers 671.63 05/14/2014 0101 - 41920 -63105 8001088625:01 Generator -FS #2 223.87 05/14/2014 0101- 41910 -63105 Check Total: 895.50 Vendor: IPMAHR IPMA - HR Check Sequence: 22 ACH Enabled: False 24200772 Dana Peitso- Makinen- Membership Dues 149.00 05/14/2014 0101- 41230 -61320 Check Total: 149.00 Vendor: JRAdvanc JR's Advanced Rccyclers Check Sequence: 23 ACH Enabled: False 83509 Recycling Day 4/26/14 - Clean up 1,209.60 05/14/2014 0101 - 46000 -63010 Check Total: 1,209.60 Vendor: LanoEqui Lano Equipment, Inc. Check Sequence: 24 ACH Enabled: False 02- 144500 BPA - Fuel Cap - Unit 41120 10.81 05/14/2014 6100 - 48800 -61115 " Check Total: 10.81 Vendor: Menards Menards Check Sequence: 25 ACH Enabled: False 53191 Class B Rain Cap 4" 10.99 05/14/2014 0101 - 41920 -61120 53816 Weldabl Rnd Tube 3/4" - 3FT 6.99 05/14/2014 0101 - 41930 -61120 53861 self drill hex 1.98 05/14/2014 0101 - 41600 -61205 Check Total: 19.96 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 26 ACH Enabled: False 1921- 172866 Parts for Pump on 169th 6.39 05/14/2014 6100- 48800 -61115 3253- 450921 Parts for Unit 09 -592 49.39 05/14/2014 6100- 48800 -61115 Check Total: 55.78 Vendor: PremWate Premium Waters, Inc. Check Sequence: 27 ACH Enabled: False 618221 -04 -14 Water Cooler Rental 45.00 05/14/2014 0101 - 41910 -62200 AP- Computer Check Proof List by Vendor (05/14/2014 - 10:59 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (05/14/2014 - 10:59 AM) Page 5 Check Total: 45.00 Vendor: PrintPlu Print Plus Inc. Check Sequence: 28 ACH Enabled: False 1123A Septic Pumping Postcards 210.25 05/14/2014 0101- 42300 -61010 Check Total: 210.25 Vendor: Profomia Profonna Marketing Incentives Check Sequence: 29 ACH Enabled: False 90B2901701 PW - Misc. Apparel 238.00 05/14/2014 5200- 48200 -61005 90B2901701 PW - Misc. Apparel 237.00 05/14/2014 0101- 45000 -61020 90B2901701 PW - Misc. Apparel 237.00 05/14/2014 0101 - 43100 -61020 90B2901701 PW - Misc. Apparel 102.00 05/14/2014 6100 - 48800 -61020 9OB2901702 PW -Tees 286.00 05/14/2014 0101 - 45000 -61020 90B2901702 PW -Tees 286.00 05/14/2014 0101- 43100 -61020 9082901702 PW - Tees 123.00 05/14/2014 6100- 48800 -61020 90B2901702 - PW -Tees 286.00 05/14/2014 5200- 48200 -61005 Check Total: 1,795.00 Vendor: RepSvees Republic Services #899 Check Sequence: 30 ACH Enabled: False 0899- 002469201 May 2014 - Recycling 574.16 05/14/2014 0101- 46000 -63010 Check Total: 574.16 Vendor: ROGIAA Rogers Auto Body Check Sequence: 31 ACH Enabled: False Unit #4810 - Paint 1,175.00 05/14/2014 6100 - 48800 -63135 Check Total: 1,175.00 Vendor: RUFFRI Ruffridge- Johnson Equipment Check Sequence: 32 ACH Enabled: False C65942 Parts for Unit #07191 55.13 05/14/2014 6100 - 48800 -61115 C65953 Parts for Unit #07191 97.23 05/14/2014 6100 - 48800 -61115 Check Total: 152.36 Vendor: TheWatso The Watson Co., Inc. Check Sequence: 33 ACH Enabled: False 838603 SS Park- Concessions 1,077.79 05/14/2014 0101 - 41975 -61245 Check Total: 1,077.79 Vendor: USAMobil USA Mobility Wireless, Inc. Check Sequence: 34 ACH Enabled: False X3754342D May 2014 - Pager Service 25.47 05/14/2014 5100- 48100 -62030 AP- Computer Check Proof List by Vendor (05/14/2014 - 10:59 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (05/14/2014 - 10:59 AM) Page 6 Check Total: - 25.47 Vendor: WasMgmt2 Waste Management - Blaine Check Sequence: 35 ACH Enabled: False 6871846- 0500 -8 FS #2 -April 2014 77.31 05/14/2014 0101- 41920 -62020 6871847- 0500 -6 FS #1 -April 2014 85.55 05/14/2014 0101 - 41920 -62020 6871848- 0500 -4 Recycle Center -April 2014 281.95 05/14/2014 0101 - 46000 -63010 6871849- 0500 -2 FS #3 -April 2014 139.62 05/14/2014 0101 - 41920 -62020 6871850- 0500 -0 City Hall - April 2014 123.34 05/14/2014 0101 - 41910 -62020 6874842- 0500 -4 Roll off- Recycling 1,169.95 05/14/2014 0101 - 46000 -63010 6874924- 0500 -0 Plastic & Cans - April 2014 633.27 05/14/2014 0101 - 46000 -63010 Check Total: 2,510.99 Vendor: WenckAss Wenck Associates, Inc. - Check Sequence: 36 ACH Enabled: False 11401971 Ditch 6 & 71 Study 4,149.06 05/14/2014 5300- 48300 -63005 Check Total: 4,149.06 Vendor: YMCAAnc YMCA of Metro Mpls - Andover Check Sequence: 37 ACH Enabled: False Jan -April 2014 Tot -Time - Jan. thru April 2014 723.50 05/14/2014 2130 - 44400 -55525 Check Total: 723.50 Vendor: Ziegler Ziegler, Inc. Check Sequence: 38 ACH Enabled: False E8643912 May 2014 -Prev. Maintenance on GenSet 553.72 05/14/2014 5100- 48100 -62300 E8861305 May 2014- GenSet Service- Lift Stat. #1 &4 742.95 05/14/2014 5200- 48200 -62300 E8888405 Prev. Maintenance on Switchgear unit - PW 62.03 05/14/2014 5100- 48100 -62300 Check Total: 1,358.70 Total for Check Run: 43,052.78 Total of Number of Checks: 38 AP- Computer Check Proof List by Vendor (05/14/2014 - 10:59 AM) Page 6 Accounts Payable Computer Check Proof List by Vendor I T v 0 fr I� User: AHeppell� Printed: 05/15/2014 - 12:24PM J Batch: 00420.05.2014 False Invoice No Description Amount Payment Date Acct Number Reference Vendor: AnkCo02 Anoka Co Property Tax Div Check Sequence: 1 ACH Enabled: False Assess.Contract Assessment Contract - 2014 /tax payable 2015 142,210.00 05/20/2014 0101 - 41410 -63005 Check Total: 142,210.00 Vendor: Connex2 Connexus Energy Check Sequence: 2 ACH Enabled: False DMG0000040 Light Pole 4684, 14208 Silverod St NW 1,530.00 05/20/2014 0101- 43200 -63010 Check Total: 1,530.00 Vendor: Cushman Cushman Motor Company, Inc Check Sequence: 3 ACH Enabled: False 163062 Parts for Unit #548 882.82 05/20/2014 6200 -48900 -63010 163063 Parts for Unit #546 754.22 05/20/2014 6200- 48900 -63010 Check Total: 1,637.04 Vendor: DchnOil Dehn Oil Company Check Sequence: 4 ACH Enabled: False 32531 Unleaded Gas 1,410.46 05/20/2014 6100- 48800 -61045 32532 Diesel Fuel 5,365.33 05/20/2014 6100- 48800 -61050 Check Total: 6,775.79 Vendor: ECM ECM Publishers, Inc. Check Sequence: 5 ACH Enabled: False 99919 Andover Today Newsletter May -June 2014 1,809.00 05/20/2014 0101 -41210 -63030 Check Total: 1,809.00 Vendor: Hawkinsl Hawkins & Baumgartner, P.A. Check Sequence:_ 6 ACH Enabled: False April 2014 Legal Services through 4/2014 14,784.14 05/20/2014 0101 - 41240 -63015 Check Total: 14,784.14 Vendor: Hydromet Hydromethods, LLC Check Sequence: 7 ACH Enabled: False 201404501 3rd Gen Surface Water Mgmt 4,884.00 05/20/2014 5300- 48300 -63010 AP- Computer Check Proof List by Vendor (05/15/2014 - 12:24 PM) Page Invoice No Description Amount Payment Date Acct Number Reference 201405504 3rd Gen Surface Water Mgmt 2,923.00 05/20/2014 5300- 48300 -63010 Check Total: 7,807.00 Vendor: MainMo Main Motors Chev - Cadillac Check Sequence: 8 ACH Enabled: False 413554 Labor for Unit 497578 595.48 05/20/2014 6100 -48800 -63135 413554 Parts for Unit #97578 704.00 05/20/2014 6100 - 48800 -61115 Check Total: 1,299.48 Vendor: MetSales Metro Sales Incorporated Check Sequence: 9 ACH Enabled: False 602163 Quarterly Maintenance 55.00 05/20/2014 010141600 -62200 602163 Quarterly Maintenance 55.00 05/20/2014 0101- 41500 -62200 602163 Quarterly Maintenance 167.00 05/20/2014 2210 - 41600 -62200 602163 Quarterly Maintenance 55.00 05/20/2014 0101 - 42300 -62200 602717 Wide Format Copier /Scanner- Monthly Lease 100.00 05/20/2014 0101- 42300 -62200 602717 Wide Format Copier /Scanner - Monthly Lease 100.00 05/20/2014 0101- 41600 -62200 602717 Wide Format Copier /Scanner - Monthly Lease 100.00 05/20/2014 0101- 41500 -62200 602717 Wide Format Copier /Scanner - Monthly Lease 293.00 05/20/2014 2210- 41600 -62200 Check Total: 925.00 Vendor: MetCounE Metropolitan Council Check Sequence: 10 ACH Enabled: False 0001033388 Waste Water Services - June 2014 83,252.62 05/20/2014 5200- 48200 -63230 Check Total: 83,252.62 Vendor: MTIDist MTI Distributing Inc Check Sequence: l l ACH Enabled: False 950487 -00 Oak Bluff Park Irrigation 2,208.79 05/20/2014 4150- 49300 -61130 950566 -00 2014 CI 30,968.39 05/20/2014 4212- 49300 -65600 Check Total: 33,177.18 Vendor: Pierce Pierce Manufacturing Inc. Check Sequence: 12 ACH Enabled: False M044217 Aerial Device for Fire Apparatus 354,522.00 03/18/2014 4212- 49300 -65400 Check Total: 354,522.00 Vendor: SuburbLa Suburban Lawn Center Check Sequence: 13 ACH Enabled: False 69658 Unit #14539 - 21 "Toro Super Recycler 529.00 05/20/2014 6200 - 48900 -61105 Check Total: 529.00 Vendor: TheWatso The Watson Co., Inc, Check Sequence: 14 ACH Enabled: False 838837 SS Park- Concessions 957.95 05/20/2014 0101 - 41975 -61245 AP- Computer Check Proof List by Vendor (05/15/2014 - 12:24 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 957.95 Vendor: YMCAAnc YMCA of Metro Mpis - Andover Check Sequence: 15 ACH Enabled: False Youth Center After School Youth Program Purchases 14,267.00 05/20/2014 0101- 49100 -63900 Check Total: 14,267.00 Total for Check Run: 665,483.20 Total of Number of Checks: 15 AP- Computer Check Proof List by Vendor (05/15/2014 - 12:24 PM) Page 3 loom �. LNNDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.(? .ANDOVER. MN. US TO: Mayor and Council Members Jim Dickinson, City Administrator Dave Carlberg, Community Deve p t Director FROM: Brett Angell, Associate Planner SUBJECT: Approve Drainage and Utility Easement/ 1711 139th Lane NW DATE: May 20, 2014 INTRODUCTION The City Council is requested to approve the attached Drainage and Utility Easement between the City of Andover and Measurement Specialties, Inc. for the property located at 1711 1391h Lane NW. The Easement allows the City a permanent easement for drainage and utility purposes, including, without limitation the right to enter upon the real estate for the construction, maintenance, repair and replacement thereof, and uses incident thereto, in, under and upon the real property. ACTION REQUESTED Approve the attached Drainage and Utility Easement as presented. Respectfully submitted, Brett Angell Associate Planner DRAINAGE AND UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENTS, for valuable consideration, Measurement Specialties, Inc., a New Jersey Corporation, Grantor, hereby grants, sells, and conveys to the CITY OF ANDOVER, a Minnesota municipal corporation, Grantee, a permanent easement for drainage and utility purposes, including, without limitation the right to enter upon the real estate herein described at any time the Grantee sees fit for the construction, maintenance, repair and replacement thereof, and uses incident thereto, in, under and upon the real property, in Anoka County, Minnesota described as follows; SEE EXHIBIT A Grantor covenants that it is the owner of the easement area and has the right, title, and capacity to grant the easement described above. To have and to hold the same, together with all the hereditaments and appurtenances thereunto belonging or in any way appertaining, to the said Grantee, forever, for said drainage and utility proposes. IN WITNI+;SS WHERE,OF, the Grantor has caused this easement to be executed the day of , 2014. Measurement Specialties, Inc. By: effrey kostelf1i Its: Vice President of Finance /freasu y STATE, OF i ( Q ) ) ss. COUNTY OF The foregoing instrument was acknowledged before me this day of 2014 by Jeffrey Kostelni, the Vice President of FinanceiTreasury of Measurement Specialties, trie., a New Jersey corporation, on behalf of the corporation. &ryb, �v Notary r r3 f WOO- My Commission Expires This instrument was drafted by: Hakanson Anderson 3601 Thurston Avenue Anoka, MN 55303 763 - 427 -5860 01 Brenda Lawrence - Nataty ft 6f e Commission No. 350294 Jrty Commission F.�pires Oi/31f2017 41161j10#040" o iG1�,.o Easement Exhibit NW Comer of Lot 1. Block t._ North line of Lot 1. ANDOVER STATION Block 1. ANDOVER NORTH \ - 6TATON NORTH \ N89'06'39'W i --- - - - - -- P R FINA GE &UTILITY EASEMENT -- 2x 84 .__,_ED — — --- — t.- I DESCRIPTON: Drainage & UU11ty I A pwetuol easement for drainage and utility purawN, over. Eoxmant per plat BOO of ANDOVER STATION NORTH under. and across Not part of Lot 1, Black 1. ANDOVER STATION NORTH, Anoka County. Minnesota, described as follow:: yuV,1,,�T I I Beginning at the Northwast came of cold Lek 11 thence South South Ilea of the North 10.00 root I Lot 1. Black 1, ANDOVER 00 1` 22 degrees 56 minutes 37 accords East. o=med bearing Tz or �, STATION NORTH I along the West line of said Lot 11 a 6stance of 184.81 feet; than" North 62 degraas 06 minutes 52 seconds East, a po y qOb' g1F I <% distance of 204.44 feet: thence North 07 degrees 10 minutes Zaa: N a6q,'OV' I Z 42 seconds Weal ° distonco of 71.49 feet to the Intenoctian - N S � I - - wlth the North Ilse of sold Lot 1: thanes North 89 degrees 08 minutes 39 seconds West. along acid North line of Lot 1, a 1,, d io \ East line of the West 10.00 foot I I Q N distance of 243.84 feat to %he point of beginning. —of Lot 1. Black 1. ANDOVER EXCEPT STATION NORTH O I I The North 10.00, fact and ttic West 10.D0 feet of Bald Lot 1. \ PIO B 34 -32- 24-11 -0004 I \� . Drainage k Laity '\ Eaaoment Dar Plot of ANDOVER BTAT N NORTH Donate. Or¢ <naklnta aUMUY J 2 I m 1�L \ Nov of Prgpa+ee Pammlmt DraNVeo d: UUlily Emvnm! • 27.716 Q. (C a 0.54 omw ZEownm.t to be 9nnntoo to tee Uty of Meow N.W. _ / I I � I I oat. sworn i ...y mvr as u:..m.r. w+ a•,ap•a •� r.mr.v v..r ..a ww a. ..4. n. I...��t Mora. w.ey 4.�a.r„o.aa•...e �Pn awe 1-1—II �T�'CawDn dersoa ew..._. .- ""."..w ^.+vo Easement Exhibit A `°' MEASUREMENT SPECIALTIES o. ,e .a ooa,.oi am mrm uH'::�nwwi.•aa 1oxWa.aiv.oVae.a nx waora EXHIBIT A A perpetual easement for drainage and utility purposes over, under, and across that part of Lot 1, Block I, ANDOVER STATION NORTH, Anoka County, Minnesota, described as follows: Beginning at the Northwest corner of said Lot l; thence South 22 degrees 56 minutes 37 seconds East, assumed bearing along the West line of said Lot 1, a distance of 184.81 feet; thence North 62 degrees 06 minutes 52 seconds East, a distance of 204.44 feet; thence North 07 degrees 10 minutes 42 seconds West, a distance of 71.49 feet to the intersection with the North line of said Lot 1; thence North 89 degrees 08 minutes 39 seconds West, along said North line of Lot 1, a distance of 243.84 feet to the point of beginning. EXCEPT The Noah 10.00 feet and the West 10.00 feet of said Lot 1. Y 0 F 0 ` V E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN. US TO: City Council Members CC: Jim Dickinson, City Administrator — FROM: David L. Carlberg, Community Developmen Director O SUBJECT: Approve Purchase Agreement with Shadow Ponds, LLC — 3200 South Coon Creek Drive - Planning DATE: May 20, 2014 INTRODUCTION The City Council is requested to approve the attached purchase agreement with Shadow Ponds, LLC for a land acquisition of approximately 5 acres located at 3200 South Coon Creek Drive. ACTION REQUESTED The City Council is requested to approve the attached purchase agreement. Respectfully submitted, David L. Carlberg Attachments Location Map of Property Purchase Agreement w _ +z s g Concept Sketch r SOS — Capstone Homes Inc. m,.., .p.M.iw .M u., i W bn Pi ,rrri5�o,r b1 u =m�rotu. nM CMM. R. CMi.lopMnm o... pn,n• u.. R.. +e.:o PURCHASE AGREEMENT 1. PARTIES. This Purchase Agreement is made on , 2014, by and between the City of Andover, a body corporate and politic, 1685 Crosstown Boulevard NW, Andover, Minnesota, ( "Seller ") and Shadow Ponds, LLC, a Minnesota corporation, 14015 Sunfish Lake Boulevard, Suite 400, Ramsey, Minnesota 55303 ( "Buyer "). 2. OFFER/ACCEPTANCE. Buyer agrees to purchase and Seller agrees to sell real property located at 3200 South Creek Drive, Andover, Minnesota (PID# 29- 32- 24 -44- 0022), consisting of approximately five (5) acres, including the old Woodland Creek Golf Course clubhouse located thereon. (hereinafter referred to as the "Property "). 3. PURCHASE OF LOT WITH BUILDING OR VACANT LOT. (Check paragraph that pertains.) X A. Buyer is purchasing the lot with an existing building. B. Buyer is purchasing vacant lots. 4. PRICE AND TERMS. The purchase price for the Property (the "Purchase Price ") shall be One Hundred Thirty Thousand and 00 /100 Dollars ($130,000), which Buyer shall pay as follows: Earnest money of Ten Thousand and no /100 Dollars ($10,000), and One Hundred Twenty Thousand and 00 /100 Dollars ($120,000) cash on or before Date of Closing, subject to the contingencies in paragraph 5 below, for which Buyer can reasonably extend the Date of Closing. Buyer shall have six (6) months from the date of this Purchase Agreement within which to complete its due diligence. Thereafter, the earnest money shall become non - refundable. 5. CONTINGENCIES. Buyer's obligations under this Purchase Agreement are contingent upon the following: (a) Upon the execution of a Right of Entry Agreement to be entered into by and between the parties hereto, Seller shall permit Buyer, at Buyer's expense, to enter the Property to conduct investigations and testing and Buyer shall be completely satisfied with the environmental and soil conditions of the Property, as determined by Buyer in Buyer's sole discretion. Buyer shall indemnify and hold Seller harmless from all loss, cost, damage and expense (including court costs and reasonable attorney's fees) that Seller may suffer or incur as a result of Buyer's entry onto and investigation and testing of the Property and Buyer's obligation under this sentence shall survive Closing. (b) Buyer shall have obtained all zoning, land use, signage, watershed, environmental and other governmental approvals and permits Buyer shall deem necessary to use the Property in the manner contemplated by Buyer. (c) Buyer shall have determined that the roads, easements, driveways, utilities, points of access and other infrastructure serving the Property will be adequate for Buyer's purposes, as determined by Buyer in Buyer's sole discretion. (d) On or before the Date of Closing, Title shall have been found acceptable, in accordance with the requirements and terms of Sections 12 and 13 below. (e) On or before the Date of Closing, Buyer shall have received, reviewed and determined that it is satisfied with the matters disclosed by any survey of the Property. (f) On or before the Date of Closing, Seller shall demolish the old clubhouse building, and remove the parking lot, both currently located on the Property. (g) The representations and warranties made by Seller in Section 8 shall be correct as of the Date of Closing with the same force and effect as if such representations and warranties were made at such time. In the event any of the above contingencies have not been satisfied or waived by Buyer on or before the Date of Closing, this Agreement shall be voidable at the option of the Buyer. 6. DEED/MARKETABLE TITLE. Upon performance by Buyer, Seller shall execute and deliver a Limited Warranty Deed conveying marketable title, subject to: A. Building and zoning laws, ordinances, state and federal regulations; B. Restrictions relating to use or improvement of the property without effective forfeiture provisions which do not interfere with Buyer's intended use of the property; C. Reservation of any mineral rights by the State of Minnesota; D. Utility and drainage easements which do not interfere with Buyer's intended use of the property. 7. REAL ESTATE TAXES AND SPECIAL ASSESSMENTS. Real estate taxes due and payable in and for the year of closing shall be prorated between Seller and Buyer on a calendar year basis to the actual Date of Closing. Seller shall pay on Date of Closing all special assessments for street, storm sewer, sanitary sewer, water main and water area charges and sewer area charges and any and all other special assessments against the Property levied and pending as of the date of closing. 2 Buyer shall pay real estate taxes due and payable in the year following closing and thereafter and any unpaid special assessments payable therewith and thereafter. Seller makes no representation concerning the amount of future real estate taxes or of future special assessments. 8. SELLER'S REPRESENTATIONS AND WARRANTIES. Seller represents and warrants to and covenants with Buyer that: (a) Seller is the owner of fee simple title to the Property and that Seller has the power and authority to enter into and perform the terms and conditions of this Agreement, and such performance will not conflict with or result in a breach of any of the terms, conditions or provisions of any agreement or instrument to which Seller is a party or by which it is bound, or constitute a default under any of the foregoing; this Agreement is valid, binding and enforceable against Seller in accordance with its terms. (b) Seller has not received any notice of and Seller is not aware of any violation of any law, municipal ordinance or other governmental requirement affecting the Property, including without limitation any notice of any fire, health, safety, building, pollution, environmental or zoning violation. (c) Seller has not received any written notice of any condemnation or eminent domain proceedings, or negotiations for purchase in lieu of condemnation, relating to the Property or any portion thereof; and Seller has no actual knowledge that any condemnation or eminent domain proceedings have been commenced or threatened in connection with the Property, or any portion thereof. (d) Seller warrants that there has been no labor or material furnished to the property in the past 120 days for which payment has not been made. (e) (1) The Property (A) is not subject to any private or governmental lien or judicial or administrative notice, order or action relating to Hazardous Substances or environmental problems, impairments or liabilities with respect to the Property and (B) to Seller's knowledge, is not in, or with any applicable notice and /or lapse of time, and /or failure to take certain curative or remedial actions, will not be in violation of any Environmental Laws (as herein defined). (2) Seller shall not allow, prior to the Date of Closing, any Hazardous Substances to exist or be stored, generated, used, located, discharged, released, possessed, managed, processed or otherwise handled on the Property, and shall comply with all Enviromnental Laws affecting the Property. (3) Seller shall immediately notify Buyer should Seller become aware of (A) any Hazardous Substance or other environmental problem or liability with respect to the Property, (B) any lien, order, action or notice of the nature described in subparagraph (1) above, or (C) any litigation or threat of litigation relating to any alleged unauthorized release, discharge, generation, use, storage or 3 processing of any Hazardous Substance or the existence of any Hazardous Substance or other environmental contamination, liability or problem with respect to or arising out of or in connection with the Property. As used herein, "Hazardous Substances" means any matter giving rise to liability under the Resource Conservation and Recovery Act, 42 U.S.C. Section 6901 et seg., the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. Sections 9601 et seg. (including the so- called "Superfund" amendments thereto), or other applicable, federal, state or local statute, law, ordinance, rule or regulation governing or pertaining to any hazardous substances, hazardous wastes, chemicals or other materials, including without limitation asbestos, polychlorinated biphenyls, radon, petroleum and any derivative thereof, or any common law theory based on nuisance or strict liability (all of the foregoing statutes, laws, ordinances, rules, regulations and common law theories being sometimes collectively hereinafter referred to as "Environmental Laws "). (f) No litigation or proceedings are pending or, to Seller's knowledge, contemplated, threatened or anticipated, relating to the Property, or any portion thereof. (g) Seller has no knowledge of any unrecorded agreements, undertakings or restrictions which affect the Property. There are no tenants, persons or entities occupying any portion of the Property and no claim exists against any portion of the Property by reason of adverse possession or prescription. (h) To the Seller's knowledge (i) there is no obligation with respect to the Property for any assessment, annexation fee, payment, donation or the like, (other than general real estate taxes, sewer connection fee, sewer availability charge and water unit connection charge, which are required to be paid by the Buyer); (ii) there are no obligations in connection with the Property of any so- called "recapture agreement" involving refund for sewer extension, oversizing utility, lighting or like expense or charge for work or services done upon or relating to the Property or otherwise; and (iv) there is no unexecuted paving agreement or undertaking with any government agency respecting construction or any acceleration or de- acceleration lane, access, or street lighting. (i) Seller will work with Buyer to determine if soil fill for the Property is available from the former Woodland Creek Golf Course property to assist Buyer in developing the Property. If, prior to the Date of Closing, Seller obtains knowledge of a fact or circumstance the existence of which would constitute a breach by Seller of its representations and warranties hereunder or would render any such representations and warranties materially untrue or incorrect, Seller shall promptly notify Buyer in writing of the same. Under said circumstances, and in addition to any other right or remedy that may be available to Buyer, Buyer, at its option, may terminate this Agreement without further liability by giving written notice thereof to Seller, in which event the earnest money shall promptly be returned to Buyer. FAB 9. BUYER'S REPRESENTATIONS AND WARRANTIES. (a) Buyer is a Minnesota corporation and has the power and authority to enter into and perform the terms and conditions of this Agreement, and such performance will not conflict with or result in a breach of any of the terms, conditions or provisions of any agreement or instrument to which Seller is a party or by which it is bound, or constitute a default under any of the foregoing; this Agreement is valid, binding and enforceable against Seller in accordance with its terms. (b) Buyer acknowledges that it has had (and will have) an adequate opportunity to inspect the Property and, upon closing the transaction contemplated by this Agreement, shall be deemed to have, subject to the express warranties herein contained, accepted that Property in "AS IS" and "WHERE IS" condition with any and all faults, except as specifically provided in this Agreement. Seller hereby disclaims all warranties, whether oral or written, express or implied, as to the Property's merchantability, fitness for a particular purpose, condition, type, quantity or quality, except as specifically provided otherwise in this Agreement. Buyer's acceptance of title to the Property shall represent Buyer's acknowledgment and agreement that, except as expressly set forth in this Agreement or the closing documents: (i) Seller has not made any written or oral representation or warranty of any kind with respect to the Property (including without limitation express or implied warranties of title, merchantability, or fitness for a particular purpose); (ii) Buyer has not relied on any written or oral representation or warranty made by Seller, its agents or employees with respect to the condition or value of the Property; (iii) Buyer has had an adequate opportunity to inspect the condition of the Property, including without limitation, any environmental testing, and to inspect documents applicable thereto, and Buyer is relying solely on such inspection and testing; and (iv) the condition of the Property is fit for Buyer's intended use. (c) Buyer acknowledges that a significant portion of the former Woodland Creek Golf Course property, located adjacent to the Property, has been accepted into the 2013 Wetland Bank Road Program Conservation Easement. (d) Buyer acknowledges and agrees that Seller will require access to the entire former Woodland Creek Golf Course property to facilitate the 2013 Wetland Bank Road Program Conservation Easement restoration. (e) Buyer agrees to work with Seller to provide an appropriate, and mutually agreed upon parking area access for visitors to the future Woodland Creek nature trails that will be created as part of the former Woodland Creek Golf Course Wetland Conservation Easement restoration project. E 10. DISCLOSURE OF NOTICES. Seller has not received any notice from any governmental authority as to violation of any law, ordinance or regulation. If the property is subject to restrictive covenants, Seller has not received any notice from any person as to a breach of the covenants. 11. POSSESSION. Seller shall deliver possession of the property not later than Date of Closing. 12. EXAMINATION OF TITLE. Title examination will be conducted as follows: A. Seller's Title Evidence. Seller shall furnish to Buyer a commitment ( "Title Commitment") for an ALTA form B 1990 Owner's Policy of Title Insurance, certified to date to include proper searches covering bankruptcies, State and Federal judgments and liens, insuring title to the Property deleting standard exceptions and including affirmative insurance regarding zoning, contiguity, appurtenant easements and such other matters as may be identified by Buyer, in the amount of One Hundred Thirty Thousand and 00 /100 Dollars ($130,000) issued by a title insurance company acceptable to Buyer, subject only to the Permitted Encumbrances. B. Buyer's Objections. Buyer shall be allowed thirty (30) business days after receipt for examination of title and making any objections, which shall be made in writing or deemed waived. 13. TITLE CORRECTIONS AND REMEDIES. Seller shall have 120 days from receipt of Buyer's written title objections to make title marketable. Upon receipt of Buyer's title objections, Seller shall, within ten (10) business days, notify Buyer of Seller's intention of make title marketable within the 120 day period. Liens or encumbrances for liquidated amounts which can be released by payment or escrow from proceeds of closing shall not delay the closing. Cure of the defects by Seller shall be reasonable, diligent, and prompt. Pending correction of title, all payments required herein and the closing shall be postponed. A. If notice is given and Seller makes title marketable, then upon presentation to Buyer and proposed lender of documentation establishing that title has been made marketable, and if not objected to in the same time and manner as the original title objections, the closing shall take place within ten (10) business days or on the scheduled Date of Closing, whichever is later. B. If title is marketable, or is made marketable as provided herein, and Buyer defaults in any of the agreements herein, Seller may, as its sole remedy, cancel this contract as provided by statute. C. If title is marketable, or is made marketable as provided herein, and Seller defaults in any of the agreements herein, Buyer may, as permitted by law: 6 (1) Cancel this contract as provided by statute; (2) Seek specific performance within six (6) months after such right of action arises. TIME IS OF THE ESSENCE FOR ALL PROVISIONS OF THIS CONTRACT. 14. NOTICES. All notices required herein shall be in writing, and shall be deemed to have been given on the earlier to occur of when personally delivered to the addressee, or when deposited with the United States Postal Service, postage prepaid, certified mail, return receipt requested, and mailed to the address as shown at paragraph 1 above. Either party may change the address(es) to which notice to such party thereafter shall be given, by providing notice of such change to the other party. Any written notice given in a manner other than as provided in this Section 18 shall be effective only upon actual receipt by the addressee(s). A fax (telecopy) shall be deemed written notice provided the receipt thereof is electronically confirmed by the sending machine and an original, manually signed original of such notice also is given on the date of such fax transmission. 15. ASSIGNMENT. Buyer shall not assign or in any manner transfer this Agreement, voluntarily or involuntarily, by operation of law or otherwise, without the advance written consent of Seller, which may be withheld for any reason or no reason. Any attempt to do so by Buyer shall be void. Subject thereto, this Agreement shall inure to the benefit of, and be binding upon the heirs, executors, administrators, successors and assigns of the respective parties. 16. WELLS, STORAGE TANKS, AND SEPTIC SYSTEMS. Seller certifies to Buyer that Seller is aware of the existence of wells and a private septic system serving the Property and that the wells will be capped and septic system removed prior to the Date of Closing. .17. BROKERAGE. Buyer and Seller each represents and warrants to the other that it has not caused the other to incur any brokerage commission or other third party compensation in connection with the transactions contemplated by this Agreement. Buyer and Seller each agrees to indemnify and hold the other harmless for costs or damages incurred by the indemnified party arising out of a breach by the indemnifying party of any representation or warranty under this Section 17. 18. PAYMENT OF CLOSING COSTS. Each party will pay closing costs which are normally allocated of Buyers and Sellers in a real estate transaction. 19. CAPTIONS. The captions contained herein are for convenience only and are not a part of this Agreement. 7 20. MISCELLANEOUS PROVISIONS. A. Attorneys' Fees and Jury Waiver. If either Party shall be required to employ an attorney to enforce or defend the rights of such Party hereunder, the prevailing Party shall be entitled to recover reasonable attorneys' fees. EACH PARTY HERETO WAIVES TRIAL BY JURY IN ANY ACTION, PROCEEDING, CLAIM OR COUNTERCLAIM BROUGHT BY ANY PARTY IN CONNECTION WITH ANY MATTER ARISING OUT OF OR IN ANY WAY CONNECTED WITH THIS CONTRACT, THE RELATIONSHIP OF BUYER AND SELLER HEREUNDER OR THE PROPERTY. B. Integration. This Agreement contains the complete agreement between the Parties and cannot be varied except by the written agreement of the Parties. The Parties agree that there are no oral agreements, understandings, representations, or warranties which are not expressly set forth herein. C. Binding Effect. This Agreement shall inure to the benefit of and bind the Parties hereto and their respective heirs, representatives, successors, and assigns. D. Interpretation. The Parties acknowledge and agree that each has been given the opportunity to independently review this Agreement with legal counsel, and /or has the requisite experience and sophistication to understand, interpret, and agree to the particular language of the provisions hereof. The Parties have equal bargaining power, and intend the plain meaning of the provisions herein. In the event of any ambiguity in or dispute regarding the interpretation of this Agreement, the interpretation of this Agreement shall not be resolved by any rule of interpretation providing for interpretation against the party who causes the uncertainty to exist or against the draftsman. This Agreement shall be construed in accordance with the laws of the State of Minnesota. E. Counterpart. This Agreement may be executed in any number of counterparts, each of which when executed and delivered shall be deemed an original and together shall constitute one and the same instrument. 21. ENTIRE AGREEMENT. This Agreement, including any exhibits attached hereto, contains the entire agreement between Seller and Buyer. All other representations, negotiations and agreements, written or oral, with respect to the Property or any portion thereof, are superseded by this Agreement and are of no force and effect. This Agreement may be amended and modified only by a written instrument executed by both parties hereto. Date: Date: Date: SELLER: CITY OF ANDOVER LOW Michael R. Gamache, Mayor James Dickinson, City Clerk BUYER: SHADOW PONDS, LLC By: Its: Date: By: Its: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Cou CC: Jim Dickinson, City FROM Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval Application for Exempt Permit/HOPE4YOUTH DATE: May 20, 2014 INTRODUCTION HOPE4YOUTH has submitted an application for a raffle at an event they are hosting on November 15, 2014 at the Courtyards of Andover, 13545 Martin Street NW. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Application MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 3/14 Page 1 of 2 An exempt permit may be issued to a nonprofit organization that: Application fee (non refundable) - conducts lawful gambling on five or fewer days, and - awards less than $50,000 in prizes during a calendar year. If total prize value for the year will be $1,500 or less, contact the licensing If application is postmarked or received 30 days or specialist assigned to your county. more before the event $50; otherwise $100. ORGANIZATION INFORMATION Organization name / Previous gambling permit number / Minnesota t x ID number, if an Federal employer ID number (FEIN), if any 700 Type of nonprofit organization. Check one. Fraternal Religious Veterans Other nonprofit organization Mailing address C' State Zip code County lq� NaTe of chief executive officer [CEO] Daytimephone number , „ E -mail addresG NONPROFIT STATUS Attach a copy of ONE of the following for proof of nonprofit status. Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103 Phone: 651- 296 -2803 IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877- 829 -5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization [charter] If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Nam of premises where the gambling vent wil be con ucted. For raffles, list the site where the drawing will take place. rs Q Address [do not use PO box] City or township Zip code County . - -11` 5f-- AJW 'Ese lnd5f�--Y)e-1 Date[s] of activity. For raffles, indicate the date of the drawing. ypinLr 1,5-4 Check each typ of gambling activity tha your organization will conduct. ngo* _Biaffle [total value of raffle prizes awarded for year s ..... I _Paddlewheels* _Pull -tabs* _Tppboard5* 7 *Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and dick on Distributors under the WHO'S WHO? LIST OF LICENSEES, or call 651- 539 -1900. X LG220 Application for Exempt Permit 3/14 Pana 7 of LOCAL UNIT OF GOVERNMENT' ACKNOWLEDGMENT CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after 30 [60 days for a 1st class city], days. The application is denied. The application is denied. Print city name Print county name Signature of city personnel Signature of county personnel Title Date Title Date TOWNSHIP. If required by the county. On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny �OCa_ 'U If O gOVelYtnlen :: Us bi?n .` WA an application, per Minnesota Statutes 349.166.1 Print township name Signature of township officer Title Date CHIEF EXECUTIVE OFFICER`S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and re uraed-to-the4i rd within 30 days of the event date. Chief executive officer's signature Date � ` — Print name D E6 t. D F REQUIREMENTS Complete a separate application for: Financial report and recordkeeping required (III gambling conducted on two or more consecutive days, or A financial report form and instructions will be sent with your III gambling conducted on one day. permit, or use the online fill -in form available at Only one application is required if one or more raffle drawings www•gcb.state.mn.us. are conducted on the same day Within 30 days of the event date, complete and return Send application with: the financial report form to the Gambling Control Board. _ a copy of your proof of nonprofit status, and Questions? _ application fee (non refundable). Make check payable to State of Minnesota." Call the Licensing Section of the Gambling Control Board at 651- 539 -1900. To: Gambling Control Board Thisformwill be made available in alternaDve format iii.e. largeprint, Braille) 1711 West County Road B, Suite 300 South upon request. Roseville; MN 55113 Data privacy notice: The information requested on this All other information provided will be pri- General; Commissioners of Administration, form (and any attachments) will be used by the Gambling vate data about your organization until the Minnesota Management & Budget, and Control Board (Board) to determine your organization's Board issues the permit. When the Board Revenue; Legislative Auditor, national and qualifications to be involved in lawful activities in issues gambling the permit, all information provided international gambling regulatory agencies; Minnesota. Your organization has the right to refuse to will become public. If the Board does not anyone pursuant to court order; other indi- supply the information; however, if your organization issue a permit, all information provided viduals and agencies specifically authorized refuses to supply this information, the Board may not be remains private, with the exception of your by state or federal law to have access to able to determine your organization's qualifications and, organization's name and address which will the information; individuals and agencies as a consequence, may refuse to issue a permit. If your remain public. Private data about your for which law or legal order authorizes a organization supplies the information requested, the Board organization are available to: Board mem- new use or sharing of information after this will be able to process the application.. Your organization's bers, Board staff whose work requires notice was given; and anyone with your name and address will be public information when received access to the information; Minnesota's written consent. by the Board. Department of Public Safety; Attorney ,NDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and City Cou Jim Dickinson, City Michelle Hartner, Deputy t-tty k ierx Approve Refuse /Recycler Hauler Licenses May 20, 2014 INTRODUCTION Refuse /recycle hauler licenses expire on May 31, 2014. DISCUSSION The following licensed haulers in the City have applied for renewal of their licenses. Ace Solid Waste Aspen Waste Systems, Inc. LePage & Sons Loe's Oil Co., Inc. Randy's Sanitation, Inc. Republic Services (Allied Waste) Walters Recycling & Refuse ACTION REQUIRED The City Council is requested to approve residential and commercial licenses for the haulers listed above, contingent upon payment of appropriate fees and their trucks passing inspections performed by our mechanics. The license period will be from June 1, 2014 through May 31, 2015. Respectfully submitted, LN lux4w� Michelle Hartner Deputy City Clerk Attach: License Applications 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV LICENSE APPLICATION REFUSE/RECYCLE HAULERS Business Name ACS SONA Wa�te 2. Address of Business: ui Street Ov State Zip 3. Business Phone Numberqtp�2- 471,31 I d E -mail Address _ 4. Owner of the collection service: Name (Please IG3- Phone Sket Address City State Zip 5. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal /processing or recycling: Name & Location of Disposal/Processing/Recycling Garbage ebNO k!Wr r-AV-(Zivey Tires Used Oil `/ Appliances, JLS Ajyaktwj keqq�'r.- litkr-C` 04 ktl Name & Location of Disposal/Processing/Recycling __\,/__ Corrugated DOW r - QoC�,T Win - Edible Food Waste Scrap Metal / Yard Waste Sb�yj - �laii7e ✓ Demolition/Construction Debris �jkea- Paper/Paper Products _ Plastic News] Ashes Tree I Office Glass Other - specify 10. License(s) Requested: Residential y/ Commercial 11. Number of trucks proposed to be licensed Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. S qmtive Date 00 Licensf 00 Insuran 10 ` * $50.0( inspec • >�d-F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV 2. 3. LICENSE APPLICATION REFUSE/RECYCLE HAULERS Business Name Business Phone Number \ MAN, 4 -mail Address \ ^' ^ 4. OWUr of the collection service: _ , e (Please print) Phone Number Street Address City ' State 1-1p 5. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size containef or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal /processing or recycling: Name & Location of Disposal/Processing/Recycling Garbage ��\�� V'Aok Tires Used Oil Appliances Name & Location of Disposal/Processing/Recycling AS, Corrugated Edible Food Waste Scrap Metal Yard Waste Demolition/Construction Debris Paper /Paper Product �����`�� f Plastics 1� Newspaper\\��+�°�t \�,\` Ashes��� Tree Debrism� Office Paper Glas* Other - specify 10. License(s) Requested: X� Residential 1— Commercial 11. Number of trucks proposed to be licensed J Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. Signature Date $5( ins 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV LICENSE APPLICATION REFUSE/RECYCLE HAULERS 1. Business Name LePage & Sons 2. Address of Business: 23602 University Ave NW Bethel, MN 55005 Street 3. Business Phone Number'hG3 151—It 011E-mail Address ' 4. Owner of the collection service: ..e Zip -1ic3= 151= 1100 Clint LePage Phone Number Zip 5. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. S. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal /processing or recycling: Name & Location of Disposal/Processing/Recycling Garbage _ Tires Used Oil Appliances Name & Location of DisposaUProcessing/Recycling Corrugated Edible Food Waste Scrap ] Yard Demol Paperf Plastic Newsl Ashes Tree Debris Office Paper Glass Other - specify_ 10. License(s) Requested: Residential _ C _ Commercial 11. Number of tricks proposed to be licensed j Applicant d s re pt of a copy of City Code Title 4, Chapter 2 and agrees to comply e ith e ro f said ordinance. We L-� e Sie ature )0 >Irisu ins 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV LICENSE APPLICATION REFUSE/RECYCLE HAULERS 1. Business Name Lc��e�5 O d C-6 h_cj 2. Address of Business: j u Street City . State Zip 3. Business Phone Number k4 ° .7. E -mail Address 4. Owner of the collection service: 6n, d-in Lt c-- Name (Please print) Phone Number IU,^YA L2rr � 171 -X-46 Street Address City State Zip 5. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal /processing or recycling: Name & Location of DisposaMocessing/Recycling Garbage Tires A— Used Oil Appliances Name & Location of DisposaUProcessing/Recycling Corrugated Edible Food Waste Scrap Metal Yard Waste Demolition/Construction Debris Paper /Paper Products Plastics Newspaper Ashes Tree Debris Office Paper Glass Othe - specify -x o f /.*ns 10. License(s) Requested: Residential Commercial 11. Number of trucks proposed to be licensed caC Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. &r— -U X ellJey /�5! signature Date i0 InsU $5C ins C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV LICENSE APPLICATION REFUSE/RECYCLE HAULERS UA" Business Name RanAa 5 snf\' -ui,on -Snc. Randu's Envir0rxM&A '6/ S��uryce5 2. Address of Business: 5E Street '763 City State Zip 3. Business Phone Number q7.9,-333-5 E -mail Address 4. Owner of the collection service: N Ra "dadl 4-5GndrA R05koWi0.K Name (Please print) Phone Number 435) U-S, Hwy 1,2- SC Street Address Uty State Zip 5. - Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal /processing or recycling: Name & Location of Disposal/Processing/Recycling e 1/ Garbage -,a.22_ a2*a ! of Tires Used Oil Appliances Name & Location of Disposal/Processing/Recycling Corrugated (,,y��u "5 Reeuo.le I- Ty-a,, - e— I)ej"o ?Y)tA• Edible Food Waste j/ Scrap Metal AMet,i ca n 1-roh Yard Waste Demolition/Construction Debris v/'Paper/Paper Products t✓ Plastics Newspaper _ f),q Ashes Tree Debris ✓ Office Paper 5 r s Glass Other - specify I ee `cam Re i n DC.V f [)e5acu ft rl&-YL tvla }�tY °aQ ��a �11y _ la`s Trans /z 10. License(s) Requested:�> Co ercial 11. Number of trucks proposed to be licensed Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. ` fit. -ndA �z u2q 9 Signature / ✓ Date It ANLb 6 V 9A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV LICENSE APPLICATION REFUSE/RECYCLE HAULERS Business Name AA /// 2. Address Street City State Zip 3. Business Phone Number743 Address, 4. Owner of t ie collet ion se;v�c Name (Please print) - Pbme Number s7. 12 C -Z Res "Y"Af s� Street Address City State Zip 5. Attach a description of each piece of equipment proposed to be used in the collection operation. 6. Attach a schedule of services to be made`to the customer including, but not limited to, proposed days of collection in different areas of the city. 7. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. 9. Check all types of materials you collect and indicate where they are taken for disposal /processing or recycling: Name & Location of Disposal/Processing/Recycling Garbage teX % /1G Iti >v Tires Used Oil L,-'/Appliances C/ -/ �terC 1 Name & Location of Disposal/Processing/Recycling t Corrugated I t, h f� E Edible Food Waste Scrap Metal Yard Waste f�z A', f�y✓1 Demolition/Construction Debris)j�� j Paper /Paper Products �v G� c /N Pt X1,1,. Plastics x Newspaper Ashes Tree Debris k 3 (& Office Paper. . 1V A) eecq Ufa �j X Glass V Other - specify 10. License(s) Requested: X Residential Commercial 11. Number of trucks proposed to be licensed Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with the provisions of said ordinance. Signature Date C I T Y O F ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV LICENSE APPLICATION REFUSE/RECYCLE HAULERS 1. Business Name &, ( rr 2. Address of Business: � �o. 0ox 4�.7 G�2c4a f'dt3 I�'�+Y Ste! y Street City State Zip 7 3. Business Phone Number? 3 e0 P8 Y E -mail Address, - v 4. Owner of the collection service: G ot G41r Name (Please print) Phone Number Street Address City State Zip 5. Attach a description of each piece of equipment proposed to be used in the collection operation. aAttach a schedule of services to be made to the customer including, but not �` limited to, proposed days of collection in different areas of the city. Attach a schedule of varying rates based on the volume of weight of the refuse collected indicating the charge for each size container or other schedule of charges. 8. Provide a certificate of public liability insurance in the amount of at least $100,000 for injuries, including accidental death, to any one person and in an amount not less than $300,000 for each accident; and for loss or damage to property in the amount of $50,000. Check all types of materials you collect and indicate where they are taken for disposal /processing or recycling: Name & Location of Disposal/Processing/Recycling Garbage Q,scf^ue,r' Tires Ftsr SAAc 4,ox - Used Oil Appliances ALrSR p, [(A- Name & Location of Disposal/Processing/Recycling `-1 Corrugated Edible Food Waste ✓ Scrap Metal 4,_►41Z - d �.I!/1 p ✓ Yard Waste CIY 1 wca an p;anNG - t1z 4,4e ✓ Demolition/Construction Debris —v/Paper/Paper Products St<- Co ^rviceip- o Plastics Newspaper_6et Mtp /Ashes —*-W ✓ Tree Debris i(Lt- Lam r�erL n,t, Office Paper s<A, taa,*, $*rrb Glass Rcw Ikele�CA Other - specify 10. License(s) Requested: X Residential X Commercial 11. Number of trucks proposed to be licensed S Applicant acknowledges receipt of a copy of City Code Title 4, Chapter 2 and agrees to comply at all times with t rovisions of said ordinance. 2y Sign re ' pate License Fees ,Residential License $150.00 _ :License /Receipts# �ia t+-1 �;t�l_�q � '' ,� 4. Commercial License $150.00 Insurance Expiration Date Per Truck Fee* $25 00 $50 00 re inspection fee per truck if 15L ' _ inspection fails . Council Action; ", A' roved Denied Dates z.,: - 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Public Wor erect /City Engineer FROM: Todd J. Haas, Assistant Public Works Di or SUBJECT: Authorize Execution of Lot Split/Pine Hills North/3535 —161st Ave. NW Engineering DATE: May 20, 2014 D INTRODUCTION The City Council is requested to authorize execution of the lot split for Pine Hills North located at 3535 -161St Avenue NW. If approved, the City Attorney will prepare the necessary deeds for recording of the proposed creation of 2 new lots within Pine Hills North. DISCUSSION Attached is the proposed drawing and descriptions of Parcel A which includes the 3 new fields and parking lots and Parcel B which includes the areas where the other future improvements are planned such as the sliding hill, playground equipment and trails. The City Council has expressed interest in separating the fields from the sliding hill, playground equipment and trails which allow flexibility in utilizing Park Improvement Funds (park dedication funds) to be used in making such improvements. Since each parcel will be larger than 5 acres in size and will meet the zoning district for width and depth by City Code, a public hearing is not required and this split can be completed by administrative approval. ACTION REQUIRED The City Council is requested to authorize the City Attorney to prepare the necessary deeds for recording of the proposed creation of 2 new lots within Pine Hills North. Respectfully submitted, AKIIy - Todd J. Haas Attachment: Sketch of Survey'/ I I 1 tCY Wl..rpm,.Nw /.rWl.]]LLa. l Z l —• Im IW I a I F - E %CEPTION I I IY2 C] LEGEND I I o - wON Yp111YdT YT AHD YMIYD • � ea Mrpra.....ur ILO <L I ]m11bo'E I • � L MOTS W W YOHYYFHT iWNO • 131591 - - - - -_ aFF i I Y I ft l! f F%ICTINC PROPFRN PARCEL A A [ n I RiPn _ 724,390 eq. k. or 18.83 oaaa \r p `C I I [Pn xo 1>_.z_z1_n -rxlnn O $ (/ \ v\._ I ('� .- 11M pvl a a. 9mberl 41erW a M MMrN arW a fMM 17. TnnN ]i IWM 21. MM• glob (n 91 * I - 4Mralq F,Np W{ •1 W GN a1600 1•a11MwL (( MD 1>- 32- 24- 24 -9mk -Y 170 3 i 111 l prl a g E WY .1 pqW a M• k, N WNr •1 i•o11m 1>• T.w A Rm ]A Me4• Gwl M� � YWwly lllnp EuWYeI YU wWF•bTu161Y•,L /• r' pyp r ✓ ?�,tl HOOiS WY I Y I— IJ - - - - -- PRMOgEll PARCR A• Zjpi II y 1La pnt •1 N• BmNw{ Wvtr N 1M pm•m =-.O= 1] T••n/1b ]3 IInM ]I. Mpa Gullµ l f l a � yyS�, 9 YWw4 at. 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"'V/`1 • 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Directo FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Approve Lease Agreement with the Anoka- Hennepin School District / 2014 Andover Family Fun Fest DATE: May 20, 2014 INTRODUCTION To accommodate the activities of the 2014 Andover Family Fun Fest, space is needed on the Andover Elementary School grounds. DISCUSSION The attached is the lease agreement with the Anoka - Hennepin School District and is identical to the agreement used for the 2013 Andover Family Fun Fest with the exception to the date changes. BUDGET IMPACT None. ACTION REQUIRED The Andover City Council is requested to approve the attached lease agreement. Respectfully submitted, Lee Brezinka Attachments: -Lease Agreement AGREEMENT THIS AGREEMENT, made this 20th day of May, 2014, by and between Anoka - Hennepin Independent School District No. 11 ( "District') and the City of Andover ( "City "). District hereby demises and leases the premises in City, and City hereby leases and accepts the premises from District to have and to hold during the term, subject to the terms and conditions of this Agreement. "Premises" is hereby defined as the grounds, but not the building, of Andover Elementary School located at 14950 Hanson Blvd. NW, Andover, MN 55304 City has inspected the Premises and accepts the same in "As Is" condition. The Premises shall be used and occupied only for the purposes of activities sponsored by City at the City of Andover Family Fun Fest, July 11 th and 12th, 2014. It is understood and agreed that City shall have the use of the Premises from July 8th through July 15th, 2014 for "set -up" and "take- down" purposes. The use of the Premises shall be rent free. City agrees to reimburse District for any direct costs that District may incur by reason of City's use of said Premises. During the term, the City shall maintain at its own expense liability insurance, with District named as an additional insured, against claims for death, personal injury, and property damage in an amount of $1,500,000 each occurrence. Said policy shall also insure any property damage to the school building located on the premises caused by the City or its contractors. Policies for the aforesaid insurance shall be in a form with an insurer acceptable to District and shall waive any rights of subrogation against District. City shall, prior to July 8th, 2014, deliver to District copies or other evidence of such insurance satisfactory to District that all premiums thereon have been paid and the policies are in full force and effect. It is agreed that no alcoholic beverage shall be served on the Premises. General (a) A representative of District will meet with City and provide site and irrigation plans to help identify acres of use, layout of walks and traffic patterns with intentions to minimize potential damage to the site. (b) Prior to the dates of the Fun Fest set up, District will adjust irrigation schedules and amounts of water to prepare the turf. (c) District will locate and mark all irrigation heads and valve boxes a week prior to set up. (d) City will install protective covers over all irrigation heads within the use area the morning of set up and clearly identify all valve boxes. (e) District will turn off all irrigation to the areas used for Fun Fest during the duration of set up through the completion of clean up and take down. (f) City will, by noon, Tuesday, July 15th, clean up and remove all debris, litter and trash from District property that was produced as a result of Fun Fest as well as the removal of all temporary fencing, protective covers over irrigation heads and anything else used during Fun Fest. (g) City will remove and replace soils in areas of petroleum or other contamination that cause damage considered extensive or permanent. (h) Not knowing what weather conditions will occur during Fun Fest and /or the amount of wear damage and compaction from foot and vehicular traffic, City will provide various cultural activities such as aeration, rolling and /or slit seeding as needed to aid in the restoration of the turf. City and District representatives will assess specific restoration needs, timing, materials and procedures the week of July 21St (i) Repairs needed to the irrigation system as a result of Fun Fest will be the responsibility and at the expense of City. (j) Any damage or destruction to plant materials, structures and /or other site amenities will be repaired or replaced by City. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year above first written. ANOKA - HENNEPIN INDEPENDENT CITY OF ANDOVER SCHOOL DISTRICT NO. 11 By By Its Its By By Its Its Q� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pu 'c orks /City Engineer�3 From: Kameron Kytonen, Natural Resources Technician Subject: Accept Tree Trust Community Engagement and Preparedness Plan Grant /14 -26 - Engineering Date: May 20, 2014 INTRODUCTION Various forest pests continue to threaten our urban forests throughout the state. Invasive species such as the Emerald Ash Borer (EAB) threaten to move into Anoka County and kill our ash trees. Thus, the Minnesota DNR and Tree Trust have developed a collaborative project to work with communities around the state, which will involve volunteers, improve community awareness and develop /enhance City forestry management plans. This project is called the Community Engagement and Preparedness Plan (CEPP). DISCUSSION The project will involve recruiting volunteers to perform tree inventories this summer around the City. The inventories will occur on public (excluding parks) and private properties and letters will be sent to property owners requesting access. Tree Trust will provide training and volunteers will commit approximately 30 -40 hours of time in (including training). The City will help recruit the volunteers, potentially help with training and assist where needed. The results of the inventory will give the City a better idea what the makeup of our urban forest is, help us enhance our EAB Management Plan/Program and develop priority areas for education and forest management. Finally, Tree Trust is available to give a brief presentation to the City Council following the project's completion, which will be in the fall /winter of 2014. BUDGETIMPACT The City is expected to contribute a match of $5,000 of in -kind time. This will be accomplished thru staff time and materials and volunteer time. ACTION REQUESTED The City Council is requested to accept the Tree Trust Community Engagement and Preparedness Plan Grant. Respgctfully ub fitted, Kameron K o en Natural Resources Technician Attachments: Award Letter Memorandum of Understanding Tree Trust 2231 Edgewood Avenue South ®` o' # St. Louis Park, MN 55426 Tel: 952.7673880 EE TRUST Fax: 952.767.3650 www.treetrust.org Transforming Lives and Landscapes Kameron Kytonen Natural Resources Technician City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 April 25, 2014 Dear Kameron, Thank you for applying to participate in our Community Engagement and Preparedness Plan project funded by the Minnesota Department of Natural Resources. It is our pleasure to inform you that your community has been selected to participate as one of the five pilot communities participating this year. As you well know, the threats to our urban forest are more extensive than ever, especially as emerald ash borer continues to spread across the state. We hope that through participation in this program, the City of Andover will be better prepared to deal with the oncoming financial burden associated with the management of your community's ash trees, as well as your urban forest resource as a whole. In addition, by engaging the community to participate in this program through the volunteer inventory activity, we hope to increase the awareness of the importance of your community's urban forest resource. Thank you again for your participation in this program, we look forward to working with you. I will contact you within the next few weeks to set up a preliminary meeting to discuss the objectives of the project, timelines and outcomes. Please feel free to contact me with any questions at 952.767.3886. Sincerely, t. /V ` -2,, ... Karen M. Zumach Community Forestry Manager MEMORANDUM OF UNDERSTANDING April 29, 2014 TREE TRUST CITY OF Andover, Engineering Department PROJECTTITLE: COMMUNITY ENGAGEMENT and PREPAREDNESS PLAN The Minnesota Department of Natural Resources has a vested interest in the protection and management of forest health throughout state. To better address the urban forestry needs, Tree Trust, on behalf of the Minnesota Department of Natural Resources, has proposed a project to key staff from: the City of Hastings, the City of Shoreview, the City of Andover and the City of Waconia. PURPOSE: This project will be facilitated through Tree Trust and include staff from the City of Hastings, the City of Shoreview, the City of Andover and the City of Waconia. Tree Trust staff will meet periodically with communities on an as needed basis, to assess urban forestry needs, set goals, share knowledge, experience and resources. OBJECTIVES: 1. Develop Emerald Ash Borer (EAB) Preparedness Plan, to be adopted by City Councils 2. Complete volunteer staffed random tree . inventories for each community. To accomplish these goals Tree Trust agrees to: 1. Facilitate a series of working meetings with all participating cities to walk through the EAB Preparedness Plan Template and assist the group with plan content. 2. Coordinate with the U of M Extension and the U of M Department of Forest Resources to get assistance with this process 3. Work with Minnesota DNR Resource Assessment Department and the U of M to design the inventories for each City 4. Present project to City Councils 5. Seek the attention of social groups and present on the topic to increase awareness and encourage volunteerism 6. Seek grant funding for associated expenses, if necessary 7. Recruit volunteers to do the inventories 8. Coordinate Training of Volunteers 9. Be available to provide volunteer support 10. Collect and enter data 11. Write inventory report for each city 12. Assist Cities with integrating inventory data into their preparedness plans Page 1 of 2 Urban Forestry Committee Memorandum of Understanding April 23, 2014 13. Present draft plans with city staff to seek adoption by City Councils. To accomplish these goals the Cities agree to: 1. Provide. a $5,000 in matching support, which can be in -kind through accumulated volunteer hours, staff time, meeting space appropriation and volunteer recruitment. 2. Attend working meetings for preparedness plan development 3. Seek necessary information specific to each city — as needed - for plan content (GIS shape files, etc) 4. Assist in recruiting volunteers to do the inventories 5. Represent the project in the community; provide letter head and signature for correspondence to residents and business owners 6. Seek adoption of preparedness plans from City Council This document can be amended at any time by mutual agreement of all included entities. It will remain in effect for 1 year after the date of the last signature. Karen Zumach- Manager of Community Forestry, Tree Trust Date Kameron Kytonen, Natural Resources Technician, City of Andover Date Page 2 of 2 A'Lb 6W A � S 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Makinen, Human Resources Manage SUBJECT: Approve Appointment — Associate Planner DATE: May 20, 2014 INTRODUCTION In October 2013 the Associate Planner, Andrew Liska resigned; therefore, the Planning Department has the position of Associate Planner available. The Human Resources Department has completed the interview and selection process to fill this position. DISCUSSION The interview team consisted of the Community Development Director, the City Planner, and Human Resources Manager. There were 44 applications submitted and 8 applicants were interviewed. The interview team recommends hiring Brett Angell. Mr. Angell has a Bachelors of Arts in Urban Studies, and over 2 years of planning experience to include the City of Andover, and the City of Golden Valley. The proposed starting date for this position would be May 21, 2014. BUDGETIMPACT Mr. Angell has been offered $46,322 annually, which is the 2014 entry level salary, and then would be eligible for any general increases and annual Step Increases after successful completion of his 6 -month probationary period. ACTION REQUESTED The Council is requested to appoint Brett Angell as the new Associate Planner in . the Planning/Community Development Department. Respectfully submitted, Dana Makinen C I T Y O F�� (ANDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Mayor & City Council CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pu orks /City Engineer From: Cindy DeRuyter, Recycling Coordinator Subject: Accept 2014 Residential Recycling Agreement with Anoka County Date: May 20, 2014 INTRODUCTION The purpose of this agreement is to provide cooperation between the County and the Municipality to implement the solid waste recycling program in the Municipality by funding it. DISCUSSION The County assists Andover in meeting recycling goals established by the Anoka County Board of Commissioners by providing SCORE funds to the City of Andover for solid waste recycling programs ACTION REQUESTED The City Council is asked to review and sign the Agreement for the Residential Recycling program. ` Respectfully submitted, .V � Cindy DeRuyter Attachment: Recycling Agreement Anoka County Contract # 2013 -0334 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 1st day of January, 2014, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY ", and the CITY OF ANDOVER, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WHEREAS, Anoka County will receive $818,365 in funding from the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds ") and $270,984 in funding pursuant to Minn. Stat. § 473.8441 (hereinafter "LRDG funds ") during 2014 and WHEREAS, Anoka County also has additional budgeted program funding available to supplement SCORE and LRDG funds for solid waste recycling programs; and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE and LRDG funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: 1. PURPOSE. The purpose of this Agreement is to provide for cooperation between the County 'and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The term of this Agreement is from January 1, 2014 through December 31, 2014, unless earlier terminated as provided herein. 3. DEFINITIONS. a. "Problem material' shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 24a. b. "Multi -unit households' means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. c. "Opportunity to recycle" means providing recycling and curbside pickup or collection centers for recyclable materials as required by Minn. Stat. § 115A.552. d. "Recycling" means the process of collecting and preparing recyclable materials and reusing the materials in their original form or using them in manufacturing processes that do not cause the destruction of recyclable materials in a manner that precludes further use. e. "Recyclable materials" means materials that are separated from mixed municipal solid waste for the purpose of recycling, including paper, -glass, plastics, metals, fluorescent lamps, major appliances and vehicle batteries. f. Refuse derived fuel or other material that is destroyed by incineration is not a recyclable material. g. "Yard waste" shall have the meaning set forth in Minn. Stat. § 115A.03, subdivision 38. M 4. PROGRAM. The Municipality shall develop and implement a residential solid waste recycling program adequate to meet the Municipality's annual recycling goal of 2,943 tons of recyclable materials as established by the County. The Municipality shall ensure that the recyclable materials collected are delivered to processors or end markets for recycling. a. The Municipal recycling program shall include the following components: i. Each household (including multi -unit households) in the Municipality shall have the opportunity to recycle at least four broad types of materials, such as paper, glass, plastic, metal and textiles. ii. The recycling program shall be operated in compliance with all applicable federal, state, and local laws, ordinances, rules and regulations. iii. The Municipality shall implement a public information program that contains at least the following components: (1) One promotion is to be mailed to each household focused exclusively on the Municipality's recycling program; (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community outreach activities at municipal events to inform residents about recycling opportunities. The public information components listed above shall focus on all recyclable materials and the various opportunities to recycle within the Municipality. iv. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. v. The Municipality shall regularly attend the monthly Solid Waste Abatement Advisory Team meetings. b. The Municipality is encouraged to expand its recycling program to include one or more of the following components in order to receive additional funding. i. Organize either 1) spring and fall clean -up /recycling drop -off events, or 2) monthly (at least 8 during the course of the year) recycling drop offs which can be held in conjunction with a neighboring municipality on a cooperative basis for the citizens of both Municipalities. ii. Provide a community event recycling program, which at a minimum would consist of providing recycling opportunities at all Municipal sponsored events and festivals. The feasibility of adding organics collection at the event may also be explored and added to the event as an enhancement to the waste abatement program. iii. Provide the opportunity for citizens to engage in recycling activities at municipal parks. iv. Organize and manage a Full Service Recycling Drop -off Center. V. Develop enhanced recycling promotion and assistance for multi- units. c. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall work with the County to prepare a plan to achieve the recycling goals set forth in this Agreement. 5. REPORTING. The Municipality shall submit the following reports semiannually to the County no later than July 20, 2014 and January 20, 2015: a. An accounting of the amount of waste which has been recycled as a result of the Municipality's activities and the efforts of other community programs, redemption centers and drop -off centers. For recycling programs, the Municipality shall certify the number of tons of each recyclable material which has been collected and the number of tons of each recyclable material which has been marketed. For recycling programs run by other persons or entities, the Municipality shall also provide documentation on forms provided by the County showing the tons of materials that were recycled by the Municipality's residents through these other programs. The Municipality shall keep detailed records documenting the disposition of all recyclable materials collected pursuant to this agreement. The Municipality shall also report the number of cubic yards or tons of yard waste collected for composting or land spreading, together with a description of the methodology used for calculations. Any other material removed from the waste stream by the Municipality, i.e. tires and used oil, shall also be reported separately. b. Information regarding any revenue received from sources other than the County for the Municipality's recycling programs. c. Copies of all promotional materials that have been prepared by the Municipality during the term of this Agreement to promote its recycling programs. The Municipality agrees to furnish the County with additional reports in form and at frequencies requested by the County for financial evaluation, program management purposes, and reporting to the State of Minnesota. 6. BILLING AND PAYMENT PROCEDURE. The Municipality shall submit itemized invoices semiannually to the County for abatement activities no later than July 20, 2014 and January 20, 2015. Costs not billed by January 20, 2015 wilt not be eligible for funding. The invoices shall be paid in accordance with standard County procedures, subject to the approval of the Anoka County Board of Commissioners. 7. ELIGIBILITY FOR FUNDS. The Municipality is entitled to receive reimbursement for eligible expenses, less revenues or other reimbursement received, for eligible activities up to the project maximum as computed below, which shall not exceed $97,036. The project maximum for eligible expenses shall be computed as follows: a. A base amount of $10,000.00 for recycling activities only; and b. $5.00 per household for recycling activities only; and C. As provided according to the schedule in Attachment A for each of the following services: Full Service Recycling Drop -off Center, Spring /Fall or Monthly Drop -off events; Municipal Park Recycling; Community Event Recycling; and Multi -unit Recycling; and d. After considering the 2014 Municipal Funding Request (Attachment B) designating the additional Grant Projects that the City will undertake in the upcoming year; and e. Including an additional change order contingency of up to 10% of the total of the first four items in this list. Notwithstanding any provision to the contrary, the County reserves the right to reduce the funding provided hereunder in the event the City does not undertake and complete the additional Grant Projects referenced in Attachment B. 8. RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain_ records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § 115A.557, subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 9. AUDIT. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. a. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances, rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, or be otherwise subjected to unlawful discrimination under any program, service or activity hereunder. The Municipality agrees to take affirmative action so that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, selection for training, rates of pay, and other forms of compensation. c. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that the subcontractors perform fully the terms of the subcontract. The Agreement between the Municipality and a subcontractor shall obligate the subcontractor to comply fully with the terms of this Agreement. d. The Municipality agrees that the Municipality's employees and subcontractor's employees who provide services under this agreement and who fall within any job classification established and published by the Minnesota Department of Labor & 4 Industry shall be paid, at a minimum, the prevailing wages rates as certified by said Department. e. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. f. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. g. Contracts let and purchases made under this Agreement shall be made by the Municipality in conformance with all laws, rules, and regulations applicable to the Municipality. h. The provisions of this Agreement are severable. � If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held to be contrary to law, such decision shall not affect the remaining portion of this Agreement. i. Nothing in this Agreement shall be construed as creating the relationship of co- partners, joint venturers, or an association between the County and Municipality, nor shall the Municipality, its employees, agents or representatives be considered employees, agents, or representatives of the County for any purpose. 11. PUBLICATION. The Municipality shall acknowledge the financial assistance of the County on all promotional materials, reports and publications relating to the activities funded under this Agreement, by including the following acknowledgement: "Funded by the Anoka County Board of Commissioners and State SCORE funds (Select Committee on Recycling and the Environment). 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as 5 said assets are used by the Municipality for the purpose of a.landfill abatement program approved by the County. IN WITNESS WHEREOF, the parties hereunto set their hands as of the dates first written above: CITY OF ANDOVER A Name: By: Municipality's Clerk Approved as to form and legality: I COUNTY OF ANOKA By: Rhonda Sivarajah, Chair Anoka County Board of Commissioners Date: By: Jerry Soma County Administrator Date: Approved as to form and legality: Assistant County Attorney C Attachment A 2014 Base SCORE Funding 2014 Additional Enhancement Funds Available Base funding is $10,000 base per municipality plus $5.00 1HH Goals are based on 19016s per person per yearfors(ngle family dwellings up to 4 units and 175 Its per person per yearfordwellings of5units or more Monthly Drop .6 ff Day Full Service Drop -Off Center Park and Event Recycling Curbside and Multi -Unit Recycling Enhancement Grant $3 /HH Total �otetttlal �Allocatiorj = Up to 4,999 households 5,000 -+ households Up to 2,000 households 2,001.4,999 households 5,000+ households - Up to 2,000 households 2,001.4,999 households 5,000+ households All munfdpalities are eligible equally Municipality Contract Number HH Population Goal Base Funding $10000 - -' $15,000 $30,000 $2,000 $4,000 $6,000 $2,000 $4,000 $6,000 Multiunit /organics/ recycling /promotion/ etc Andover 2013 -0334 10,006 31,125 2,943 $ 60,030 $ 15000 $ 6,000 $ 6,000 $ 10,006 5 970361 Anoka 2013 -0335 7,123 17,345 1,533 $ 45,615 $ , , • 15;000 - -. $ 6,000 $ 6,000 $ 7,123 $ Bethel 2013 -0336 174 - 465 44 $ 10,870 $ 10;000 $ 2,000 $ 2,000 $ 174 Blaine 2013 -0337 21,758 60,199 5,625 $ 118,790 , $ 15,060 $ 6,000 $ 6,000 $ 21,758 $ ' 67,548- Centerville 2013 -0338 1,328 . 3,841 363 1 $ 16,640 8 - 10,000 $ 2,000 $ 2,000 $ 1,328 Circle Pines 2013 -0339 2,040 5,018 472 $ 20,200 $ 10,000 $ 4,000 $ 4,000 $ 2,040 $ . , ::,40,240: Columbia Heights 1 2013 -0340 1 8,001 19,676 1 1,818 1 $ 50,005 $ .' 15,000. $ 61000 $ 6,000 $ 8,001 Columbus 2013 -0341 1,423 - 3,929 373 $ 17,115 $ 10,000 $ 2,000 $ 2,000 $ -1,423 $ ';32,538; Coon Rapids 2013 -0342 23,680 61,850 5,758 $ 128,400 $ ', ' 15,000,' $ 30,000 $ 6,000 $ 6,000 $ 23,680 East Bethel 2013 -0343 4,033 11,555 1,091 $ .30,165 $ 10,000 $ 4,000 $ 4,000 $ 4,033 $ ;- 1:52,1981 Fridley 2013 -0344 11,292 27,591 2,543 $ 66,460 $ 15j000.' $ 6,000 $ 6,000 $ 11,292 Ham Lake 2013 -0345 5,233 15,462 1,458 $ 36,165 $ 15,000: $ 6,000 $ 6,000 $ 5,233 � ','68,398 Hilltop 2013 -0346 397 842 74 $ 11,985 $ 10,000 $ 2,000 $ 2,000 $ 397 $ i�26,382 Lexington 2013 -0347 778 2,014 186 $ 13,890 $ 10,000 $ 2,000 $ 2,000 5 778 $ . "'`•28,668' Lino Lakes 2013 -0348 6,323 20,625 1,819 $ .41,615 '$' 1$;000. $ 6,000 $ 6,000 $ 6,323 $ °.`''y4,938:' Linwood 2013 -0349 1,903 5,169 488 $ 19,515 $ 10,000 $ 2,000 $ 2,000 $ 1,903 $" j95,418i Nowthen 2013 -0350 1,462 4,487 421 $ 17,310 $ .10;000 $ 2,000 $ 2,000 $ 1,462 $- - :;32,772 Oak Grove 2013.0351 2,761 8,088 767 $ 23,805 $ ,10,000- $ 4,000 $ 4,000 $ 2,761 $ i,tg4,566!. Ramsey 2013 -0352 8,134 23,946 2,263 $ 50,670 $- 15;000 $ 6,000 $ 6,000 $ 8,134 S :'85,804.: Spring Lake Park 2013.0353 1 2,605 6,244 581 $ 23,025 $ 10,000 -: $ 4,000 $ 4,000 $ 2,605 St Francis 2013 -0354 1 2,543 7,277 682 $ 22,715 $ 10000 $ 4,000 $ 4,000 $ 2,543 $ 43,258' Total 122,997 336,748 31,303 $ 824,985 $ . 120,000 $' . 135-000 -- $ 30,000 $ 14,000 $ 20,000 $ 54,000 $ 14,000 $ 20,000 $ 54,000 $ 122,997 $,. 1;408,982x. 2012 Met Council estimates are used for Household (HH) and Population data Base Funding is $10,000base per municipality plus $5.00 1HH Goals are based on 190 paunds /person /year single family home up to 4 units and 175 pounds /person /year multi -unit 5 units or more 2014 Municipal Funding Request Attachment B The City of Andover is requesting the following funding for their municipal efforts in 2014. Grant Projects Eligible Allocations Amount Requested Municipal Grant Funding Allocation $60,030 $60,030 Full Service Drop -off Center Allocation (Staffed recycling center, open a minimum of 3 days per week, collecting mattresses, traditional recyclables, scrap metal, carpet, etc. $30,000.00 Monthly Drop -off Center (at least 8 per year) $15,000 $ Municipal Park/Community Event Recycling $6,000 $ Multi -Unit /Curbside Recycling $6,000 $ Recycling Enhancement Grant (Additional promotion efforts, multi- units, organics program) Insert a description of the efforts being proposed below. $10,006 $ (Xp Total Amount Eligible Being Requested for 2014 $97,036 $ A description of the efforts bein proposed for the Recycling Enhancement Grant. ryvy-N O_A_e�A The City of Andover requests * for 2014 Municipal Funding. Date Name Title *these amounts should match and may not exceed eligible allocation total. This amount will be 10% less than the contract maximum for the grant. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AND,OVER.MN.US TO: CC: FROM: SUBJECT: 161.11 Mayor and City Council Jim Dickinson, City Administrator Michelle Harmer, Deputy City Clei& e Approve Temporary 3.2% Malt Liquor License /Andover Lions/Fun Fest May 20, 2014 INTRODUCTION The Andover Lions have applied for a 3.2% malt liquor license for the Fun Fest. DISCUSSION Each year the Lions Club sells 3.2% malt liquor during the Fun Fest, which will be held on July 11 and 12, 2014. They will be selling on Friday, July 11th from 6:00 p.m. until 11:00 p.m. and on Saturday, July 12th from 10:00 a.m. until midnight. ACTION REQUIRED The City Council is requested to approve a temporary 3.2% malt liquor license for the Andover Lions Club for July 11 and 12, 2014. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Application 1685 CROSSTOWN BOULEVARD N.W. - ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 756 -8923 • WWW.ANDOVERMN.GOV COMBINATION APPLICATION FOR RETAILERS (ON -SALE) (OFF -SALE) 3.2 % MALT LIQUOR LICENSE // To the City And er, County of Anoka I, a Qr r-ob e of the City of , County of n /Q hereby make application or the following license(s): (Off -Sale) (On -Sale) established pursuant to an Ordinance passed by the Andover City Council. Fo ,qhe past five years my residence has been as follows:_ I was born _ , > at Kn✓IPq 0/! S (moflth, day, year) (City, Village, or Town) I am the l p sc(rel" of /T gwoyPr` 4,0 ^,S (Title, Officer) (Name of Organization) located at the following address &/Y 41,01"44, A 57 r The date the organization was incorporated The name and address of the officers are as follows: �ar ter r war Name of Business: 7417W0 vell 14a 'a 'q Business Address: Store Manager: Store Phone Nu fin. '!5J-2o s/ I agree, as part of this application, to furnish a list of all other persons, firms, or corporations having an interest in the licensed organization. I will notify the City of Andover of any change in legal ownership or beneficial interest in such organization. I am am not—L engaged in the retail sale of intoxicating liquor I have have not DL had an application for licenses rejected previously. I have have not- been convicted of a felony or of violating any national or state liquor law or local ordinance relating to the manufacture, sale or transportation of intoxicating liquor. Gambling or gambling devices will not be permitted on the licensed premises. I have no intention or agreement to transfer this license to another person. I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to the forfeiture of my license if found to have violated the provisions of the ordinance providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Lai Signature of Applicant Date CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval Application for Exempt Permit/Andover Lions Club DATE: May 20, 2014 INTRODUCTION The Andover Lions Club has submitted an application for a raffle at the Andover Family Fun Fest on July 12, 2014. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, Michelle Hartner Deputy City Clerk L Attach: Application Page 1 of 2 21`10 nrnnesoia Lawrur wammurry Application fee for each event _G220 Application for Exempt Permit Ifa lication postmarked orreceived: less than 30 days before the event more than 30 days before the event An exempt permit 6y be issued to a nonprofit organization that - conducts lawful)gambling on five or fewer days, and - awards less than $50,000 in prizes during a calendar year. $tom $50 RGANIZATI.ON INFORMATION Check# $ Orga ' ation n e /� Previous gambling permit nu er /, Over �d�IS C� ((� 001- Type of nonprofit organization. Check one. rbn Fraternal EI Religious E] Veterans .Other nonprofit organization Mailing address city, Zip Code County llel A S . GU /TnaoUl'/ 1jf17, 1 r�YOV 1i//✓lo < ' Name of chief executive officer (CEO) Daytime phone number Email address Attach a copy of ONE of the following for proof of nonprofit status. Check one. Do not attach a sales tax exempt status or federal ID employer numbers as they are not proof of nonprofit stabs. ❑Nonprofit Articles of incorporation OR a current certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 180 State Office Building, St Paul, MN 55155 Phone: 651-296-2W3 IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877. 8295500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. LP-L IRS - proof previously submitted to Gambling Control Board If you previously submitted proof of nonprofit status from the IRS, no attachment is required. GAMBLING PREMISES INFORMATION No of pre ices where gambling activity 'll be conducted (for raffles, list the site where the drawing will take place) t- .► �� Address (do not use PO box) city Zip Code County SS.30 d ff—( =r or ow •, Dates) of 'vity ( r raffles, indicate the date of the drawing) % /a -�a.o 3 Check the box or boxes that indicate the type of gambling activity your organization will conduct ❑ Bingo* M Raffles []Paddlewheels* ❑PuH -Tabs* ❑Tipboarde * Gambling equipment for pull -tabs, bingo paper, tipboards, and Also complete paddlewheels must be obtained from a distributor licensed by the Gambling Control Board. EXCEPTION: Bingo hard cards and bingo IPage 2 of this form. number selection devices may be borrowed from another organization authorized to conduct bingo. ° Print Form 1 To find a licensed distributor, go to www.gcb.state.mn.us and click on List r Reset Forme of Licensed Distributors, or tali 651- 639 -4076. LG220 Application for Exempt Permit Page 2 of 2 1110 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT If the gambling premises is within city limits, If the gambling premises is located in a township, a a city official must check the action that the city is county official must check the action that the county is taking taking on this application and sign the application. on this application and sign the application. A township official Is not required to sign the application. _The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 period, and allows the Board to issue a permit after 30 days (60 days for a 1 at class city). days _The application is denied. The application is denied. Print city name Print county name On behalf of the city, 1 acknowledge this application. On behalf of the county, I acknowledge this application. Signature of county official receiving application Signature of city official receiving application Title Date / / (Optional) TOWNSHIP: On behalf of the township, I Title Date ! ( acknowledge that the organization is applying for exempted gambling activity within township limits. [A township has no statutory authority to approve or deny an application [Minnesota Statute 349.188)) Print township name Signature of township official acknowledging application Title Date CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. i acknowledge that the financial report will be completed and returned to the Boa within 30 days of the date of our gambling activity. Chief executive officer's signature Date Complete a separate application for each gambi g a vity: Financial report and recordkeeping required one day of gambling activity, two or more consecutive days of gambling activity, A financial report form and instructions will be sent with "it, each day a raffle drawing is held your perm or use the online fill -in form available at www.gcb.stata.mn.us. Within 30 days of the activity date, Send application with: complete and return the financial report forth to the -a copy of your proof of nonprofit status, and Gambling Control Board. - application fee for each event. Questions? Make check payable to "State of Minnesota:' Call the Licensing Section of the Gambling Control To: Gambling Control Board Board at 651- 639 -4076. Print Form Reset Form 1711 West County Road B, Suite 300 South Roseville, MN 55113 This form will be made available in alternative format @.a. large print, Braille) upon request. Data privacy notice:The Information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be Involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information requested; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to Issue a permit. If you supply the information requested, the Board will be able to proem your organization's application. Your organization's name and address will be public information when received by the Board. Ali other information provided wilt be private data urwl the Board Issues the permit When the Board Issues the perm, all information provided will become pudic. If the Board does not Issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data are available to: Board members, Board staff whose work requires seem to the Information; Minnesota's Department of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order, other individuals and agencies specifically authorized by state or federal law to have access to the Information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your written consent. C I T Y O F nq* ND OWE. _ _ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: :su Jim Dickinson, City Administratc Commander Kevin Halweg - Ano )ffice SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff DATE: May 20, 2014 INTRODUCTION Commander Kevin Halweg from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriff's Office 9 C I T Y 0 \NLIDOVE ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US TO: Mayor and Councilmembers It' CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: 2013 Audit Presentation — HLB Tautges Redpath DATE: May 20, 2014 INTRODUCTION Peggy Moeller, CPA, an Audit Partner with the City's auditing firm, HLB Tautges Redpath, will be providing a presentation to the City Council related to the City of Andover Comprehensive Annual Financial Report (CAFR) as of December 31, 2013 and the corresponding Management Report. A December 31, 2013 CAFR, the corresponding Management Report, a report on internal controls and a legal compliance report will be handed out prior to the meeting and will be the basis of Ms. Moeller's presentation. DISCUSSION The City is required to have an independent audit conducted annually. The 2013 Audit was conducted throughout the months of January, February, March and April. The Finance Staff was very involved in the audit process and enjoyed our excellent working relationship with HLB Tautges Redpath. Ms. Moeller's presentation will touch on the highlights of the City's finances and provide suggestions for improvement on reporting and internal controls. Of significant importance to the Council is that the City received an "unqualified opinion ". BUDGET IMPACT No budget impact; the presentation, financial report, corresponding management report, report on internal controls, independent auditor's report, report on legal compliance and a communication with those charged with governance are provided as informational ACTION REQUIRED The Andover City Council is requested to receive a presentation from HLB Tautges Redpath and receive the City of Andover CAFR as of December 31, 2013, the corresponding Management Report, report on internal controls, independent auditor's report, report on legal compliance and a communication with those charged with governance. Respectfully submitted, �� -;�5 - Lee Brezinka TAUTGES REDPATH, LTD. Certified Public Accountants INDEPENDENT AUDITOR'S REPORT To the Honorable Mayor and Members of the City Council City of Andover, Minnesota Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities, the business- type activities, each major fund, and the aggregate remaining fund information of the City of Andover, Minnesota, as of and for the year ended December 31, 2013, and the related notes to the financial statements, which collectively comprise the City of Andover, Minnesota's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. 4810 White Bear Parkway White Bear Lake, MN 55110 651.426.7000 651.426.5004 fax www.hlbtr.com Equal Opportunity Employer 100 - Percent Employee -Owned HLB Tautges Redpath, Ltd. is a member of HLB International, a world -wide network of independent accounting firms and business advisors. U We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Andover, Minnesota, as of December 31, 2013, and the respective changes in financial position, and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Emphasis of Matter — Implementation of GASB 65 As described in Note 19 to the financial statements, in 2013, the City of Andover, Minnesota adopted new accounting guidance, GASB Statement No. 65, Items Previously Reported as Assets and Liabilities. Our opinion is not modified with respect to this matter. Report on Summarized Comparative Information We have previously audited the City of Andover, Minnesota's 2012 financial statements, and we expressed an unmodified audit opinion on the respective financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information in our report dated May 3, 2013. In our opinion, the summarized comparative information presented herein as of and for the year ended December 31, 2012 is consistent, in all material respects, with the audited financial statements from which it has been derived. Other Matters Required Supplementallnformation Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, budgetary comparison information, OPEB Schedule of Funding Progress, and Notes to Required Supplementary Information on pages 17 through 26 and 78 through 82 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City of Andover, Minnesota's basic financial statements. The introductory section, combining and individual nonmajor fund financial statements and schedules, other financial information and statistical section, are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual nonmajor fund -financial statements and schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual nonmajor fund financial statements and schedules are fairly stated in all material respects in relation to the basic financial statements as a whole. The introductory, other financial information and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated May 7, 2014, on our consideration of the City of Andover, Minnesota's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City of Andover, Minnesota's internal control over financial reporting and compliance. Aldo AoAdql,�,� HLB TAUTGES REDPATH, LTD. May 7, 2014 4 TAUTGES REDPATH, LTD. Certified Public Accountants COMMUNICATION WITH THOSE CHARGED WITH GOVERNANCE To the Honorable Mayor and Members of the City Council City of Andover, Minnesota We have audited the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Andover, Minnesota (the City) for the year ended December 31, 2013. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards and Government Auditing Standards, as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated November 12, 2013. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Results Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 1 to the financial statements. As described in Note 19 to the financial statements, for the fiscal year 2013 the City was required to implement GASB Statement No. 65, Items Previously Reported as Assets and Liabilities. The most significant effect of this standard is that accounts previously presented as liabilities are now reported as deferred inflows of resources. We noted no transactions entered into by the City during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the City's financial statements was management's estimate of the value of land held for resale. Management's estimate of the value of land held for resale is based on estimated recoverable costs. We evaluated the key factors and assumptions used to develop the estimate for the value of land held for resale in determining that it is reasonable in relation to the financial statements taken as a whole. The financial statement disclosures are neutral, consistent, and clear. 4810 White Bear Parkway White Bear Lake, MN 55110 651.426.7000 651.426.5004 tax www.hlbtr.com Equal Opportunity Employer 100 - Percent Employee -Owned HLB Tautges Redpath. Ltd. is a member of HLB International, a world -wide network of independent accounting firms and business advisors. City of Andover, Minnesota Communication with Those Charged with Governance Page 2 Difficulties Encountered in Performing the Audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. The attached schedule summarizes uncorrected misstatements of the financial statements. Management has determined that their effects are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. There were no misstatements detected as a result of audit procedures that were corrected by management. Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit. Management Representations We have requested certain representations from management that are included in the management representation letter dated May 7, 2014. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the City's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the City's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. City of Andover, Minnesota Communication with Those Charged with Governance Page 3 Other Matters We applied certain limited procedures to the management discussion and analysis, budgetary comparison information, OPEB Schedule of Funding Progress, and the Notes to Required Supplementary Information, which are required supplementary information (RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. We were engaged to report on the combining and individual nonmajor fund financial statements and schedules, which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We are not engaged to report on the introductory, other financial information and statistical sections, which accompany the financial statements but are not RSI. We did not audit or perform other procedures on this other information and we do not express an opinion or provide any assurance on it. Restriction of Use This information is intended solely for use of the City of Andover, Minnesota's management and City Council, and is not intended to be, and should not be, used by anyone other than these specified parties. l/d,e HLB TAUTGES REDPATH, LTD. May 7, 2014 HLB Tautges Redpath, Ltd'" Enfity. City of Andovgr, M, , , ,ta : j Sewer Misstatement Evaluation Form Year: 6ecemkie[;31;1013 The following table lists audit differences exceeding: 2,000 Financial Statement Effect - Amount of Over (Under) Statement of. Description (Nature) of Audit Difference Known (K) or Likely (L) W/P Ref. Total Assets Total Liabilities Equity Working Capital Income Before Taxes Revenues Expenditures Insurance reimbursement coded to expense K 2300.01 - - - - - 19,267) (19,267) No PY audit differences. Total Unadjusted Audit Differences - Current Year Effect of Unadjusted Audit Differences - Prior Year Net Audit Differences - - - - - (19,267) (19,267) - - - - _ 19,267 19,267 TAUTGES REDPATH, LTD. Certified Public Accountants MINNESOTA LEGAL COMPLIANCE REPORT To the Honorable Mayor and Members of the City Council City of Andover, Minnesota We have audited, in accordance with auditing standards generally accepted in the United States of America, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States the financial statements of the City of Andover, Minnesota, as of and for the year ended December 31, 2013, and the related notes to the financial statements, and have issued our report thereon dated May 7, 2014. The Minnesota Legal Compliance Audit Guide for Political Subdivisions, promulgated by the State Auditor pursuant to Minn. Stat. Section 6.65, contains seven categories of compliance to be tested: contracting and bidding, deposits and investments, conflicts of interest, public indebtedness, claims and disbursements, miscellaneous provisions, and tax increment financing. Our audit considered all of the listed categories. In connection with our audit, nothing came to our attention that caused us to believe that the City of Andover, Minnesota failed to comply with the provisions of the Minnesota Legal Compliance Audit Guide for Political Subdivisions. However, our audit was not directed primarily toward obtaining knowledge of such noncompliance. Accordingly, had we performed additional procedures, other matters may have come to our attention regarding the City of Andover, Minnesota's noncompliance with the above referenced provisions. The purpose of this report is to describe the scope of our testing of compliance and the results of that testing, and not to provide an opinion on compliance. Accordingly, this communication is not suitable for any other purpose. HLB TAUTGES REDPATH, LTD. May 7, 2014 4810 White Bear Parkway White Bear Lake, MN 55110 651.426.7000 651.426.5004 fax www.hlbtr.com Equal Opportunity Employer 100 - Percent Employee -Owned HLB Tautges Redpoth, Ltd. is a member of HLR International. TAUTGEs REDPATH, LTD. Certified Public Accountants INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT A UDITING STANDARDS To the Honorable Mayor and Members of the City Council and Management City of Andover, Minnesota We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, each major fund and the aggregate remaining fund information of the City of Andover, Minnesota, as of and for the year ended December 31, 2013, and the related notes to the financial statements, which collectively comprise the City of Andover, Minnesota's basic financial statements, and have issued our report thereon dated May 7, 2014. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City of Andover, Minnesota's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City of Andover, Minnesota's internal control. Accordingly, we do not express an opinion on the effectiveness of the City of Andover, Minnesota's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. 4810 White Bear Parkway White Bear Lake, MN 55110 651.426.7000 651.426.5004 fax www.hlbtr.com Equal Opportunity Employer 100 - Percent Employee -Owned HLB Tautges Radpath. Ltd, is a member of HLB International, a world -wide network of independent accounting firms and business advisors. City of Andover, Minnesota Report on Internal Control over Financial Reporting and on Compliance and Other Matters Page 2 Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during out audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City of Andover, Minnesota's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. f I3 -1a44e:;7 A*Xe:�kl�`r" HLB TAUTGES REDPATH, LTD. May 7, 2014 NDOVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule June Council Workshop May 20, 2014 INTRODUCTION a The Council is requested to schedule a Council Workshop for the month of June for a number of miscellaneous business items. DISCUSSION Potential agenda items for a general June workshop have been identified as follows: 1. Department Focus - Public Works 2. Rental Program Discussion 3. 2015 -2019 Capital Improvement Plan Development Discussion 4. 2015 Budget /Levy Development Discussion 5. 2014 General Fund Budget Progress Report 6. May 2014 City Investments Review 7. Other Topics Other items may be added upon Council request or operational need. Please Note: The meeting will be held at the Public Works Building ACTION REQUIRED Schedule a Council workshop, a suggested date is June 24th at 6:00 pm or another date and time acceptable to the Council. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule June 3rd EDA meeting DATE: May 20, 2014 INTRODUCTION (E) The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:30 pm before the June 3, 2014 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Public Hearing— Parkside at Andover Station Land Sale 3. Andover Station North Updates 4. Redevelopment Discussion/Updates 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:30 pm before the June 3, 2014 City Council meeting. pitted, C I T Y O F NDOVE D 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report May 20, 2014 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Legislative Topics/Update 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. submitted, City of Andover, Minnesota w , at e me El • Report on Internal Controls • Report on Compliance with Minnesota Legal Compliance Audit Guide for Political Subdivisions • Communication to Those Charged with Governance • Audit Management Letter Copyright 02014 HLB Tautges Redpath, Ltd. 2 = TAUTGES RED caunt LTD. CerNfled PubllcAcrnuntants x)V' ai did wn do? — Audited the financial statements, which are the responsibility of management. • How did we do it? — GAAS and GAGAS — Plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. What is the result? — A "clean" opinion issued on the 2013 financial statements. ® TAUTGES REDPATH, LTD. Copyright ©2014 HLB Tautges Redpath, Ltd. 3 Certi/led public Accountants Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting City of Andover Minnesota For its Comprehensive Annual Financial Report for the Fiscal Year Ended December 31, 2012 Executive DtmtodMO TAUTGEs REDPATN, LTD. Copyright 02014 HLB Tautges Redpath, Ltd. 4 = Certlfled PabliCAccountants t VV 1 ~8 ca L (A'1 s�.A kl Fb i R o a — We gained an understanding of internal controls in place and their effectiveness in order to design our audit procedures for expressing an opinion on the financial statements. How did we do it? — Obtain narratives of controls on each major class of transaction and account balance. — Perform walkthroughs and other tests to determine adherence to controls in place and effectiveness. What is the result? — No findings on internal control over financial reporting. ®1 TAwGE5 REDPATH, LTD. Copyright 02014 HLB Tautges Redpath, Ltd. 5 M Certified Pub(icAccountants s J 4� i W L t, VyJ` r � — Followed the audit guide published by the Office of the State Auditor. The guide consists of seven sections: • Depositories of public funds and investments • Conflicts of interest • Public Indebtedness • Contracting bid laws • Claims and disbursements • Miscellaneous provisions • Tax increment How did we do it? — Select sample of transactions to test for compliance with statutory provisions. What is the result? — No items of noncompliance noted. TAUTGES REDPATH, LTD. Copyright 02014 HLB Tautges Redpath, Ltd. 6 CerdRed Public Accountants ® General Fund: — Fund balance increased $572,395 during 2013. Revenue Expenditures Increase (decrease) before other financing sources Other financing sources (uses): Transfers in from Water and Sewer Funds Transfer out to capital equipment reserve Total other financing sources (uses) Increase (decrease) in General Fund balance Budget Actual Variance $9,159,651 $9,965,539 $805,888 9,609,929 9,455,074 154,855 (450,278) 510,465 960,743 196,930 196,930 (135,000) (135,000) 61,930 61,930 $388,348 $572,395 $960,743 Copyright 02014 HLB Tautges Redpath, Ltd. 7 am Cerb&d S RED count LTD. CertYjied Publ7cAccountants • General Fund: — Fund balance at December 31, 2013 was $6,960,236. — Working Capital Reserve: • Approximately 79% of the General Fund's revenue sources are from property taxes and state aids. These revenue sources are not received until the second half of the fiscal year. As such, a minimum fund balance at December 31 is required to finance operations for the first six months of the year. T ums REDPATH, LTD. Copyright 02014 HLB Tautges Redpath, Ltd. 8 1 Cerdfled Pu6licAccountan[s * General Fund: — For the City of Andover, the General Fund's recommended unassigned fund balance per City policy is computed as follows: 2014 General Fund budgeted expenditures $9,996,375 Cashflow (fifty percent of total) 4,998,188 Contingencies (three percent of total) 299,891 Recommended General Fund unassigned balance $5,298,079 General Fund unassigned fund balance at December 31, 2013 $6,853,791 Copyright 02014 HLB Tautges Redpath, Ltd. 9 RM TAdited RED count LTD. E Certified PublicAccountartu • The City informally allocated fund balance for: Snow emergency Public safety Facility management Information technology 2014 budgeted use of fund balance Economic development Total $80,000 80,000 50,000 50,000 427,233 200,000 $887,233 ®I TAUTGEs REDPATM, LTD. Copyright 02014 HLB Tautges Redpath, Ltd. 10 Certljied Pub&Accountonts • Change in accounting policies used by the City for new accounting standard — GASB Statement No. 65 • Planned scope and timing of audit • Significant audit results • Difficulties encountered in performing the audit (none) • Corrected and uncorrected misstatements • Disagreements with management (none) Copyright 02014 HLB Tautges Redpath, Ltd. 11 RM C fled � REAcPcountont • The City will be required to implement GASB Statement No. 68, Financial Reporting for Pensions — an amendment of GASB Statement No. 27 for the year ended December 31, 2015. The City will record a liability for its proportionate share of the net pension liability of PERA. Copyright 02014 HLB Tautges Redpath, Ltd. 12 ® TA CerdJied PfledP REDPATH. LTD. 1 u6licAccountertts