HomeMy WebLinkAboutApril 3, 2014C I T Y O F
(ANDOVE
_AL 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
Regular Park & Recreation Commission Meeting
April 3, 2014
6:00 P. M. Fox Meadows Park Redevelopment Committee
A. Approval of Minutes (February 27, 2014)
B. Continue Discussion of Park Redevelopment
7:00 P.M.
1. Call to Order
2. Resident Forum
3. Approval of Minutes (3/20/14)
4. Consider Application for Scheduled Use of Recreational Facilities /Legacy
Christian Academy
5. Consider Tournament, Multi -Day and Jamboree Application (Hockey),
Cont.
6. Consider Joint Meeting with Open Space Commission
7. Outstanding Items
8.
9. Chair's Report
10. Adjournment
7:15 P.M. Or Shortly Thereafter Workshop Session
A. Discuss 2015 -2019 Park Capital Improvement Plan, Cont.
B. Park Planning Discussion - Commissioner Stenzel
C. Adjournment
NEVAII 1 0 �`.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763)
755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: � David D. Berkowitz, Director of Public Works /City Engineer
FROM: Todd J. Haas, Asst. Public Works Director
SUBJECT: 4. Consider Application for Scheduled Use of Recreational Facilities/Legacy
Christian Academy Middle School Baseball
DATE: April 3, 2014
INTRODUCTION
This item is in regard to considering approving the attached Application for Scheduled Use of
Recreational Facilities for use of the Timber Trails Park ball field as requested by Legacy
Christian Academy Middle School Baseball.
DISCUSSION
The school is requesting 1 field 4 days a week from April (when the snow is gone and fields are
approved by the Parks Maintenance Supervisor to use) thru May 20th. Practices (4 times a week)
would be from 3 pm to 5:30 pm Monday thru Thursday. Game days have been scheduled for
Tuesday, April 22 °d and Tuesday, May 13th on the same field. Andover Baseball Association
(ABA) would need to adjust their practice times on their schedule to start a little bit later to at
least 7 pm on both of these game days. Otherwise ABA practices on all other weekdays can start
after 5:30 pm. It will very important that Legacy Christian Academy follow up with maintenance
that may be needed immediately following the games and practices. Legacy Christian Academy
representative is recommended to meet with the Parks Maintenance Supervisor Kevin Starr as
soon as they can to go over the maintenance requirements.
The fields would require 54 foot mound and 75 -80 foot bases. At this point the fields that would
meet those dimensions are as follows:
• Hidden Creek North Park
• Timber Trails Park (the pitching rubber and bases can easily be adjusted)
• Pine Hills Park (ball field is closed thru May 27`h. After May 27th games are only
allowed -no practices)
• Andover Station North (east field)
• Shadowbrook East Park (north field)
Staff would recommend Timber Trails Park ball field be designated for games and practices.
Staff has sent a copy of this item to Andover Baseball Association regarding the request.
ACTION REQUIRED
This item is in regard to considering approving the attached Application for Scheduled Use of
Recreational Facilities for use of the Timber Trails Park ball field as requested by Legacy
Christian Academy Middle School Baseball subject to certifyine the number of players from
Andover for 2013.
Respectfully submitted,
.X�' /AZOW--
Todd J. Haas
Cc: JP Lindgren, Legacy Christian Academy (copy sent by e -mail)
Brad Schotzko, Andover Baseball Association (copy sent by e -mail)
Attachment: Application for Scheduled Use of Recreational Facilities
ANDOVER PARK AND RECREATION COMMISSION
APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES
Group requesting use of facilities Legacy Christian Academy Middle School Baseball
Association President JP Lindgren Phone (Home)
Print a Phone (Work)
Phone (Mobile) 763 - 245 -6342
Association President (E -mail) ilindgren aalcamn.org
gnatu (required) Date
Address 3037 Bun er Lake Blvd. NW
City Andover State MN Zip 55304
APPLICATION DUE DATES:
FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
I third Thursday in November.
i FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL,
BASEBALL, AND LACROSSE.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in March.
FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND
BASEBALL.
NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the
third Thursday in July.
It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of
the Park and Recreation Commission in scheduling is to allot the limited number of recreational
facilities in a fair and equitable manner, using compromise when necessary to accommodate the
maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may
be used to determine field allocation (see attached). Facility requests submitted by the due date with
this completed form will be given the highest priority. Subsequent requests will be filled on a first-
come, first -served basis if facilities are available. The sequencing of scheduling will be considered
with City youth associations having first priority.
Number of participants expected in program this year 12 -14
Number of participants expected from Andover this year 12 -14
Number of participants in program last yea
Number of participants from Andover last year 16
Age brackets for participation 12-14 yrs of age -
RECEIVFED
MAR 2 5 2014
z
Number of game fields /rinks needed per week this year 1 field , approx. 1 time a week
Indicate season start and end dates May 16t — June 30th
Time slot desired (list 2 choices) 1. 630 -8pm for games
2.
List specific fields /rinks being requested (refer to attached listing)
1. Any fields with 54ft mound and between 75 -80ft bases
Number of practice fields /rinks needed per week this year 1 field, 4 times a week
Time slot desired (list 2 choices) 1. 3 -5pm
List specific fields /rinks being requested (refer to attached listing)
1. Any fields with 54ft mound and between 75 -80ft bases
Note: Field /hockey rink (practice or games) use by any association or team is prohibited without
approval by the Park and Recreation Commission or its designee.
Note: Any organization and /or association that applies for use of a recreational facility will be
required to pay a fee as determined by the City Council for park security.
APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS
PROVIDED.
THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS.
Approved: 1/2000
Revised 8/20/09
Revised 4120199
fielduse.doc
Todd Haas
From:
Jesse Martens <jmartens @Icamn.org>
Sent:
Friday, March 28, 2014 3:23 PM
To:
Todd Haas
Subject:
Re: Use of Andover Fields
That works for us. Our official game times are 4 -5pm, and I believe our coach is looking at 4pm practice times.
So we can call his practices officially 4- 530pm. So yes we can confirm 3 -530 pm as the official time slot we are
requesting. I have our game schedule so I can send you the dates we need for sure to be reserved.
1. April 22, 28
2. May 13, 20
For practice we would be looking at Mon & Fri from early April (when ever snow is gone) through May
20th. --
FJ
.Jesse Martensl Assistant Athletic Administrator
Phone: (763) 4274595 ext. 459
Address: 3037 Bunker Lake Blvd NW, Andover, MN 55304 (Mag)
Email: imartens (Wlcamn.org Website: htto:l /Icamn.orci /athleticst
Cultivating Christian Leaders to Change the World
through Jesus Christ to the Glory of God.
On Fri, Mar 28, 2014 at 3:05 PM, Todd Haas <T.Haasna andovermn. ov> wrote:
Yes. I would encourage you to change your game (and practice) times from 3 pm to 5:30 pm.
Here is the problem with being later for games which was on the application. Andover Baseball Association is really
hurting for fields especially with Pine Hills Park ball field being closed until the end of May. So every baseball field
throughout the City after 5:30 pm for their program is really important. So please respond if you are ok with 3 pm to
5:30 pm for games and practices at Timber Trails Park which is what the Legacy Christian Academy 1V team had last year
for practice.
Todd
mile
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer_D)�6
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 5. Consider Tournament, Multi -Day and Jamboree Application for Hockey
DATE: April 3, 2014
INTRODUCTION
The Park and Recreation Commission is requested to consider the proposed tournament, multi -day,
and jamboree application form for hockey.
DISCUSSION
The Park Commission at the March 6, 2014 requested staff to prepare the application and provide
the recommended fees to cover costs that are associated with a tournament, multi -day and/or
jamboree. Attached is the proposed application similar to the softball - baseball and soccer - lacrosse
applications that are currently in place. As previously mentioned, the reason for this application
and fee is to be consistent with the other sporting activities that may or may not require Public
Works to maintain the facilities for tournaments, multiday events and/or for a jamboree. The past
practice with other sporting activities is that if an association is requesting maintenance during the
tournament, fees are required as part of the application. Note: Since the hockey jamborees started a
couple years ago, Public Works has provided maintenance during the jamborees at no cost to the
hockey association. At a minimum, associations or groups should be required to cover the cost of
staff time spent to maintain the facilities.
ACTION REQUIRED
The Park and Recreation Commission is requested to consider the proposed tournament, multi -day,
and jamboree application form for hockey.
Respectfully submitted,
Todd J. Haas
Cc: Mark Chevalier, AHYHA President
Attachment: Proposed application's
2014 -15 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM
(Hockey and /or Broomball)
(Please print or type all information)
NAME OF TOURNAMENT:
TOURNAMENT ORGANIZATION:
TOURNAMENT SPONSOR:
TWO TOURNAMENT DIRECTORS MUST BE LISTED.
TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2
(print name):
ADDRESS:
CITY, STATE, ZIP CODE:
PHONE:
(home) (work)
E -MAIL:
(print name):
ADDRESS:
CITY, STATE, ZIP CODE:
(mobile) PHONE: (home) (work)
E -MAIL:
(mobile)
Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament.
Check here if organization is located in Andover 0
DATES OF TOURNAMENT:
HOCKEY RINK FEES AND USAGE
Fees are as follows: (Check A or B)
0 A. No Rink Maintenance
0 Adult - $200.00 tournament fee for the rink or rinks ( *), plus a $100.00 rink usage fee per rink
0 Youth - $200.00 tournament fee for the park ( *), plus a $100.00 rink usage fee per rink
for all youth organizations not affiliated with Andover youth
Note: ( *) This tournament fee is used to secure the use of the rink(s) and to pay for a City employee to maintain
the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee
includes the use of shovels during the duration of the tournament. The Tournament Directors is
responsible for maintenance of rink(s).
Number of rinks to be used
Note: 1 day tournaments /jamborees will be charged 75% of the tournament and rink usage fee.
0 B. With Rink Maintenance
Adult - $400.00 tournament fee for the rink or rinks ( *), plus a $100.00 rink usage fee per rink and a $300 escrow
per rink for additional maintenance. Note: Any remaining escrow will be returned to the applicant once the final
City maintenance personnel costs have been determined. If it has been determined that the fees collected are not
enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay
for these costs prior to the release of any damage deposit that has been collected for the tournament.
Youth - $400.00 tournament fee for the rink or rinks ( *), plus a $100.00 rink usage fee per field and a $300 escrow
per rink for additional maintenance. Note: Any remaining escrow will be returned to the applicant once the final
City maintenance personnel costs have been determined. If it has been determined that the fees collected are not
enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay
for these costs prior to the release of any damage deposit that has been collected for the tournament.
Note: ( *) This tournament fee is used to secure the use of the rink(s) and to pay for a City employee to maintain
the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the
maintenance of rink(s). The usage fee includes the use of the shovels during the duration of the
tournament.
Number of rinks to be used
Note: 1 day tournaments will be charged 75% of the tournament and rink usage fee.
Damage Deposit Fees (Check A or B)
0 A. $500 Profit Organizations
0 B. $250 Non- Profit Organizations
Rink usage as follows: (Check fields requested to be used)
Hockey Rinks
0 City Hall Outdoor Rink Facility -East Rink
0 City Hall Outdoor Rink Facility -West Rink
0 Hawkridge Park Rink
0 Prairie Knoll Park Rink
0 Crooked Lake School Rink
Note: If your group or organization schedules 2 rinks and uses additional rinks, the group or organization will be charged double
the rink usage fee for each additional rink plus an administration fee of 10% penalty.
SPECIAL REQUEST SECTION Check the following boxes if applicable.
0 List any special instructions necessary for the Public Works Department so arrangements can be made prior to the
tournament/jamboree. (Example: Additional hockey nets, bleachers, snow removal)
The application will be considered by the Park & Recreation Commission at the next available meeting. The Park and Recreation
Commission meet on the first and third Thursday of each month.
A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due at the time of application is made to
the City. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The
$500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department
Supervisor.
' If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A.
The City Council has adopted the following policy:
"Fees for tournaments shall be paid at the time of application is made to the City. If the tournament/jamboree is cancelled, the
Tournament Fee, the Rink Usage Fee and /or the Non - Intoxicating Liquor License Fee will not be returned. In the event that
another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full
amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where
tournament fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least
14 days prior to the date of the tournament.
If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained
from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304.
• The City reserves the right to cancel or delay usage of the rinks due to weather, rink conditions, etc.
• Regulations, Violations and Penalties (City Code Title 8 Chapter 4) regarding use and occupancy of City parks are available on
the City of Andover's webpage at www.andovermn.gov
DATE
DATE
Approved by City Council: 5/6/14
NO ALCOHOL
TOURNAMENT DIRECTOR #1 (signature)
TOURNAMENT DIRECTOR #2 (signature)
ATTACHMENT A
NON - INTOXICATING LIQUOR LICENSE - Applications for Non - intoxicating Liquor License must be included with this
tournament application. The fee for a tournament Non - intoxicating Liquor License is $25.00. The application must be made out
by a specific person (such as the Tournament Organization) and this person must be a resident of the City of Andover and
affiliated with an Andover league team or local organization. The application for the Non - intoxicating Liquor License will be sent
to the City Council and you will be contacted by the City Clerk if the license has been approved.
DRAM SHOP INSURANCE - Minnesota Chapter 340 requires the municipalities verify Dram Shop coverage for the sale of non -
intoxicating malt beverages.
NDOVE^
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer3
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 6. Consider Joint Meeting with Open Space Commission
DATE: April 3, 2014
INTRODUCTION
The Park and Recreation Commission is requested to consider a joint meeting with the Open Space
Commission.
DISCUSSION
The Park Commission mentioned at a recent meeting that they would like to meet with the Open
Space Commission to coordinate better communication when it comes to selecting or planning
open space and park property in close proximity.
The Open Space Commission will be looking for other potential parcels to purchase yet this year
so meeting with them should happen as soon as possible. It is possible to meet on Thursday, April
17'' at 6 pm prior to the regular meeting which starts at 7 pm. The Park Commission could also
meet on May I" at 7 pm and not have the joint meeting televised. I will not be available on May l'
but Dave Carlberg, Community Development Director, Staff liaison to the Open Space
Commission would be available to attend the meeting.
ACTION REQUIRED
The Park and Recreation Commission is requested to consider a joint meeting with the Open Space
Commission and schedule the date and time.
Respectfully submitted,
Todd J. H
Cc: Dave Carlberg, Community Development Director
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works/City Engineer 103
FROM: Todd J. Haas, Asst. Public Works Director "� "
SUBJECT: 7. Review Outstanding Items
DATE: April 3, 2014
Issues list as of 4/1/14
COMPLETED PROJECTS —
ON -GOING PROJECTS -
• Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report is due
for the next meeting.
• Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly
report is due for the next meeting.
• 40 Acre Sports Complex — The site is 95% complete including the irrigation system for the fields.
There will be additional irrigation being installed next spring around the parking lots. The grass for
the fields is coming in very nicely. Staff is working on expenses made to date. The recommended
name of the sports complex facility will be approved by the City Council on April 1st. The City
Council will most likely be naming the sports complex facility Pine Hills North. The south field at the
sports complex will be Bennett Field. The northeast field will be Grow East Field and the northwest
field will be named Grow West Field. Pine Hills Park on the south side of 161st Avenue NW will be
renamed to Pine Hills South Park.
• Langseth Park — Staff has ordered the playground equipment. It will take 6 -8 weeks before the
equipment is delivered to the City.
• Andover Lions Park — The exercise equipment has been ordered. The equipment will be installed
sometime or early summer.
• Prairie Knoll Park — Bid opening is scheduled for early May. Construction of the parking lot will
start the week of July 7th.
• Oak Bluff Park — Public Works Parks Maintenance staff are gearing up to have the irrigation system
installed in early spring. We have notified North Metro Soccer Association that the field is closed
until May 27th and possibly later so that we can grow some grass on areas that were disturbed from
the installation of the irrigation system. There may also be some minor grading that will be done in
one corner of the field.
• Way Finding Signs — Now that the Park Commission and City Council has provided input regarding
the sign layout, staff will be meeting with a sign manufacture to discuss details and size of the sign.
Once a sign has been completed, a sample sign and size will be brought back to the City Council for
review.
ON -HOLD PROJECTS — None at the time.
OTHER ITEMS OF INTEREST —
• Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they
are planning on starting on the construction.
• Cell Phone Companies Update (Fox Meadows Park)
Fox Meadows Park
There is nothing new to report. Plans for the building and pole have been submitted by Verizon
Wireless but the application and fees required have not been submitted. Verizon is still considering
other locations. If the application and fees are submitted, staff will schedule the request on a future
agenda.
2014 Events in City Parks or Facilities — The Park and Recreation Commission will need to determine
what each of the Commissioners will be responsible for during 2014. Item is on the agenda.
Marinello — Will work staff on the ability to send out updates to residents regarding
municipal activities.
• Elstrom — has volunteered to work with Commissioner Miskowiec on a tree planting
project and will coordinate with Kameron Kytonen, Natural Resource Technician.
• Stenzel — Will coordinate a bike ride with Commissioners Lindahl & Lewnau. It will be
necessary to prepare an article for the September /October newsletter by Friday, July 18th.
• Lindahl — Will coordinate a bike ride with Commissioners Stenzel & Lewnau. It will be
necessary to prepare an article for the September /October newsletter by Friday, July 18th.
• Butler — Commissioner Butler will coordinate the Adopt a Park cleanup at Andover
Lions Park.
• Lewnau — Will coordinate a bike ride with Commissioners Stenzel & Lindahl. It will be
necessary to prepare an article for the September /October newsletter by Friday, July 18'h.
Miskowiec — has volunteered to work with Commissioner Elstrom on a tree planting
project and will coordinate with Kameron Kytonen, Natural Resource Technician.
Update of Pedestrian Trails — At this point this is what has been going on with trails:
• The City Council has approved the 5 year (2014 -2018) Capital Improvement Plan (CIP)
for trails for the following locations:
o A trail is identified in 2016 along the south side of Andover Blvd NW
between Bluebird Street NW and Vale Street NW.
• Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE
in Ham Lake is scheduled for 2015 -2016. As part of this project trail segments along the
north side of Bunker Lake Boulevard will either be left in place or portions
reconstructed. A pedestrian underpass is being evaluated near the Bunker Hills Activity
Center. Also the trail will continue on the north side to Jefferson Street. A new trail will
be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions
Park. Also a new trail segment will be constructed on the south side from the Anoka
County Highway Department, crossing the railroad tracks, tying into Bunker Hills
Regional Park.
• Staff has submitted an application for a trail along the WDE site that will connect the
Kensington Estates development to Andover Station North Ball Field Facility (see
attached map).
• Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility —
The location and date of the meeting should be discussed within the next month or two now that it is
spring.
If you have any questions or comments regarding any of the items mentioned above or any items
relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff
recommends the Commission continue reviewing the City Council meeting minutes that you receive
by e -mail as to discussions of various projects the City Council has been working on or is
considering.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
1685 CROSSTOWN BOULEVARD N,W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer b�3
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: A. Discuss 2015 -2019 Parks Capital Improvement Plan, Cont.
DATE: April 3, 2014
INTRODUCTION
The Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital
Improvement Plan (CIP).
DISCUSSION
Based on discussion from the last workshop meeting on March 20, 2014, the Commission had made
some general suggestions for improvements over the next 5 years. The suggestions were as following:
• Continue looking at redeveloping Fox Meadows Park but move the project up from 2017 to
2016.
• Including Kelsey Round Lake Park in the CIP (no date was established by the Park Commission).
• Expand Prairie Knoll Park Building to enlarge the warming house area.
• Constructing a Pickle Ball Court (possible location would Northwoods West Park)
Attached is a revised 2015 -1029 Park CIP Projected Fund Balance sheet. The only modification was
moving Fox Meadows Park from 2017 to 2016. The other improvements listed above are not included on
the balance sheet. Keep in mind there are a number of other improvements that Public Works Parks
Department (see attached) would like the Commission to consider.
As far as the cost to construct a Pickle Ball Court, it will very anywhere from $10,000 to $50,000
depending on the variables that can affect your costs. Attached is information about Pickle Ball Court
construction costs and extra - cost/option items for your review.
As mention in the past, there are a number of parks that do not have security lights. Also keep in mind the
Public Works Parks Department has expressed concern in the past that some of the parks need to be
updated with a paved surface parking lot throughout the parks system. If the Commission is interested in
knowing the planned improvements for all the parks, review Section F of the Information Packet (2010
Existing and Future Park Facilities Chart).
BUDGETIMPACT
Depending on what the Commission would like to recommend for projects, the Finance Department has
indicated to Public Works Department that the ending fund balance for each of the 5 years should have a
minimum positive balance of $50,000.00 or more.
0 0
ACTION REQUIRED
The Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital
Improvement Plan.
Respectfully submitted,
40w�/�'
Todd J. Haas
Attachments: 2015 -2019 Park Improvement Fun Revised Projected Fund Balance Sheet, Public Works
Parks Department recommended improvementslnformation about Pickle Ball Courts �
Projected Sources of Revenue
Park Dedication Fee - Residential Units
Park Dedication Fee - Residential ($2,732/unit)
Park Dedication Fee - Commercial
Donation / Contribution
Capital Projects Levy - Park Improvements
Total Revenues Available
Projected Commitments
Hidden Creek North Park - Tower Rental
Rose Park - Reconstruction
Prairie Knoll Park - Pave Parking Lots
WayFinding Signs/Exerdse Stations
Irrigation Project- Small
Fox Meadows - Reconstruction
City Campus Hockey Rinks - Pave rink
Annual Miscellaneous Projects
Total Commitments
Revenues Over (Under) Expenditures
CITY OF ANDOVER
Park Improvement Fund
Projected Fund Balance
2014
2015
2016
2017
2018
2019
TOTALS
20
20
20
10
10
10
$ 54,840
$ 54,640
$ 54,640
$ 27,320
$ 27,320
$ 27,320
$ 245,880
61,500
61,500
61,500
61,500
61,500
61,500
369,000
200,000
30,000
•
116,140
116,140
116,140
88,820
88,820
88,820
614,880
2,729
2.729
200,000
200,000
100,000
100,000
10,000
10,000
20,000
20,000
20,000
20,000
80,000
200,000
200,000
30,000
30,000
15,000
15,000
15,000 15,000
15,000 15,000
90,000
347,729
35,000
235,000 15,000
65,000 15,000
712,729
(231,589)
81,140
(118,860) 73,820
23,820 73,820
•
Fund Balance as of December 31, 2013 343,151
Fund Balance Brought Forward 111,562 192,702 73,842 147,662 171,482
Ending Fund Balance " $ 111,562 $ 192,702 $ 73,842 $ 147,662 $ 171,482 $ 245,302
**Target - $50,000 to create a contingency for any project overages.
Park Projects
Some of the areas that have been talked about through the years, or projects that have not been
done or finished.
Irrigate Wild Iris, Terrace, Hills of Bunker, Lions or Hidden Creek East
Add fencing to Terrace, Lions and Hills of Bunker ball fields
Add basketball or volleyball courts in various parks
Blacktop some of the parking lots or driveways
Dock or boat landing on Round Lake. Upgrade canoe landings on Rum River
Get some of the trail system to connect or join
Many ball fields could use safety netting
Build warming house /storage building at Hawkridge
Security lighting needed in many parks
Get a disc golf area /course rebuilt or added
More bigger, better shelters built. Continue with playground replacements
Prairie Knoll warming house /storage needs expanded
Creekri d ge and Tot Lot need something done -with them
Station North ball fields need dugouts finished
More skateboard equipment added to Sunshine site
Get more police presence in the park and trail system
Get rid of the swamps, lowland or landlocked "parks" we are stuck with
Look at starting the next phase of Kelsey Round Lake
I believe you can go to each and every park in the City and see things that could be done or
needed at the facility. Kevin
n
U
Court Construction Costs
Pickleball Court Construction Costs
0
A total playing area of 34x64 is recommended for each court. One -fourth of a standard
tennis court is 30x60 which is the minimum recommendation (3064 preferred). If a
compromise on the size must be made, the width is more important than the length.
The perimeter fencing is typically 10 feet high, the same as a tennis court. That works out
well most of the time. At that height, a ball might still occasionally go over the fence. On a
wider pad, you can get away with a lower fence.
Low fences between the courts are recommended. Without fences or some other barrier,
stray balls can interrupt play and be a potential safety hazard. A 4 -foot fence usually works
well. Padding on the top rail of a 4 -foot fence is recommended.
You are probably looking at a range of about $10K per court to $50K per court depending
on a lot of variables as described below. It can be done for much less with volunteer labor.
The techniques used for building pickleball courts are identical to the techniques used for
tennis courts. Your best bet is to get quotes from local tennis court contractors.
Some of the variables that can affect your costs are listed below. It helps a lot if you just "go
bare." In other words, trim it down to the bare essentials and eliminate some of the extra -
cost, optional items.
• One of the biggest local variables is site preparation, grading, and drainage. Certain
types of unstable soils require additional preparation. Almost every court installed in
our area has run into delays from the city and county because of drainage problems
or reviews. You can't make any changes to a site without dealing with drainage and
sometimes that gets expensive. The extent of local bureaucracy can be a big factor.
Do they require the expense of drainage studies?
• Type of surface... concrete or asphalt. In our area, post- tensioned concrete is the
preferred choice. Asphalt is less expensive, but can present higher maintenance
costs, more cracking, and low spots.
• Are there existing trees or other landscaping to deal with?
• Is there an existing sprinkler system that needs to be reworked?
• What type of landscaping, if any, is planned?
• Will there be perimeter fencing? How high? Will it include windscreen?
• Will there be court separation fencing?
• Are there access considerations during construction?
• What are the access consideration considerations for players and spectators? Will
there be walkways to and around the courts?
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• Will there be spectator seating and seating for waiting players?
• Will compromises be made on the size of the pad?
• Do you require lighting? We have found that evening play is almost as popular as play
during the day, especially during the hot months. Lighting can be expensive.
• Do you plan on shade for spectators and players?
• Are there architectural, zoning, or CC &R restrictions?
• Are there easements for water, electric, or gas lines? Are there setback
requirements?
• Will there be water for water fountains or hose bibs for cleaning the courts?
• Is electricity needed for lights or court- cleaning equipment? If plumbing and electrical
are not in the area, the cost of getting it there can exceed the basic cost of the court.
• Will proximity to local residences require walls or landscaping for sound attenuation or
visual separation?
One example of costs on the high end is the city of Surprise, AZ. They had projected a total
cost $640,000 for 12 courts including lighting and most of the stuff above. Cost was also
inflated when tennis player on the city council insisted on a sound wall between the courts
and the local tennis center. The entire project got scrapped when the economy turned sour
and the city experienced a budget crunch. It can be done for a whole lot less if you don't
have too much local bureaucracy and you keep the requirements to a minimum.
Construction costs can also vary with local wage rates and the extent to which the
contractors are hungry.
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• :
14(,
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer —oD ?5
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: B. Park Planning Discussion - Commissioner Stenzel
DATE: April 3, 2014
INTRODUCTION
Commissioner Stenzel is requesting the Park and Recreation Commission to discuss park
planning.
DISCUSSION
Commissioner Stenzel will be presenting this item.
ACTION REQUIRED
No action will be necessary as this item is for discussion purposes only.
Respectfully submitted,
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Todd J. Haas