Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
CC - April 1, 2014
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 - 8923• WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, April 1, 2014 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval LApproval of Minutes (3/18/14 Regular) Consent Items 2. Approve Payment of Claims — Administration /Finance 3. Approve Plans & Specs /Order Ad for Bids /12- 37A/Andover Blvd. NW & Crosstown Blvd. NW Turn Lane Improvements — Engineering 4. Approve Resolution/LRRWMO JPA - Engineering S. Approve Appointment Fire Chief — Administration 6. Change Fee Schedule — Building 7. Approve Naming 40 Acre Sports Complex & Field Names /3535 - 161st Avenue NW/12 -31 — Engineering 8. Approve Service & Licensing Agreement - CivicPlus— Administration Discussion Items 9. Call for Sale of Bonds — Ehlers & Asssociates - Administration 10. Sketch Plan Review Continued — Winslow Woods — Paul Emmerich Construction — Planning Staff Items 11. Schedule Economic Development Authority Commissioner Interviews - Administration 12. Administrator's Report —Administration Mayor /Council Input Adjournment W T Y 0 F DOVER'01t� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: April 1, 2014 INTRODUCTION The following minutes were provided by Timesaver, reviewed by Administration and submitted for City Council approval: March 18, 2014 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, WY4 -r-✓ Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING — MARCH 18, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, March 18, 2014, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude and Tony Howard Councilmember absent: None _ Steven Sachs, 13905 Northwood—Drive—NW, stated he was before the meeting to request a zoning variance on his lot which would allow him to raise five chickens. He stated he has a half acre with a well. He noted he is willing tp pay for atpermit or get a letter from his neighbors stating they are in favor of the variance. Mayor Gamache stated the process to actually ask for a variance begins with staff. Mr. Sachs stated he talked to staff and they told him to come before the Council. Mr. Carlberg stated this might be more of a request to amend City Code than a variance request to allow chickens. Mr. Sachs noted other cities in Minnesota that allow chickens and thought the City discussed this several years ago Councilmember Trude stated they did with the Agricultural and Farm Zoning and felt these were the areas chickens should be allowed. Mr. Carlberg reviewed with the Council previous discussions that he was aware of Councilmember Bukkila stated she has had this issue brought to her in the past and in terms of changes, they do start at the Council level but usually she would ask groups of people how they feel about the idea of having chickens in their neighborhood and repeatedly there is an absolute no from those she talks to. She stated because of that, she does not have interest in supporting this or moving ahead with this. Councilmember Trude stated they already have so many complaints regarding dogs and cats and the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —March 18, 2014 Page 2 City does not want to add to the problem by allowing chickens. Mr. Sachs asked if this could be decided on an individual basis rather than by an ordinance change. Mayor Gamache stated right now the ordinance they have in place is based on where in the City you are located and the type of utilities that resident has. Councilmember Howard stated he would be willing to talk about this item at a worksession meeting. Mr. Dickinson stated this could be brought to a future worksession if the Council would like to discuss this further. Councilmember Bukkila stated she would not be in favor of chickens in an R -4 District which is where Mr. Sachs is located. She thought the proper place to discuss this would be a council workshop. The Council directed staff to place this discussion on a future workshop meeting agenda. AGENDA APPROVAL Staff added supplemental information to the Sheriff's Report. Motion by Bukkila, Seconded by Howard, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES February 25, 2014, Workshop Meeting: Correct as written. Motion by Knight, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. March 4, 2014, Regular Meeting: Correct as written. Motion by Howard, Seconded by Trade, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Award Bid/l4- 3/2014 Crack Sealing (See Resolution R016 -14) Item 4 Award Bid/14- 4/2014 Seal Coating (See Resolution R017 -14) Item 5 Approve Plans & specs /Order Advertisement for Bids /14 -2 & 14- 2A/2014 Street Reconstruction & 159`x' Avenue NW Culvert Replacement (See Resolution R018- 14) Item 6 Approve Resolution/14- 6/2014 Local Trails Connection Grant Application/Andover Station North Trail Connection (See Resolution R019 -14) Item 7 Approve Final Plat — Bent Creek Shores (See Resolution R020 -14) Regular Andover City Council Meeting Minutes —March 18, 2014 Page 3 1 Motion by Bukkila, Seconded by Howard, approval of the Consent Agenda as read. Motion carried 2 unanimously. 3 4 ANOKACOUNTYSHERIFF 'S OFFICE MONTHLYREPORT 5 6 Commander Kevin Halweg presented the February Andover Monthly Sheriff's Report to the City 7 Council. 8 9 SKETCH PLAN RE VIE W- WINSL0WWOODS— PAULEMMERICH CONS TRUCTION 10 11 Mr. Carlberg explained the City Council is asked to review a residential sketch plan for a single 12 family urban residential development including all of the outlined properties on the drawing in the 13 packet as proposed by Paul Emmerich Construction. 14 15 Mr. Carlberg reviewed the staff report with the Council. 16 17 Councilmember Bukkila asked if the property all the way to the south is the same property owner. 18 Mr. Carlberg indicated the developer before the Council has a purchase agreement to purchase what 19 is depicted in black lines around the property on the map. The ghost plat areas are being retained by 20 the property owner at this point. 21 22 Councilmember Bukkila wondered what planning was done to extend Xeon Street down farther 23 through the ghost plat. Mr. Carlberg reviewed the street plan with the Council. 24 25 Councilmember Knight thought a Wintergreen Street connection would look funny. Mr. Carlberg 26 stated it is up to the Council to direct the developer as to what connections they would like to see 27 with the roads. 28 29 City Staff reviewed the Wintergreen Street connection with the Council. 30 31 Mayor Gamache noted the majority of the traffic will need to be directed down Xeon Street. He 32 stated one of the three issues brought up is the road connection of Wintergreen Street. 33 Councilmember Trude indicated she did not want Wintergreen Street connected because it will 34 become a shortcut. Mayor Gamache indicated he would prefer they have some connection, but it did 35 not need to be directly connected there could be a jog in the road to slow traffic down. 36 Councilmember Bukkila stated she would prefer Wintergreen Street to go through on a more direct 37 angle and to provide another access to get north. 38 39 Councilmember Bukkila stated the ultimate routes for this neighborhood are not going to be made or 40 broken on the little connection of Wintergreen Street. Mr. Carlberg stated there is currently a sign on 41 the cul -de -sac indicating it is temporary. Councilmember Bukkila stated the people to the right of 42 the cul -de -sac are going to use Xeon Street to go out and the people to the west of the cul -de -sac are 43 going to use Yellow Pine Street. If they are meeting resistance, they may go down that street but she 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — March 18, 2014 Page 4 did not think they were going to get a flood of residents doing that because the majority of the traffic does not head north in the City, the natural pull is to head in the direction of their destination which is generally going to be south. Councilmember Trude felt that once the County received the Federal Grant for reconstruction of Hanson Boulevard, there will be medians and the County will eliminate left hand turns onto Hanson Boulevard. Mayor Gamache thought some would be eliminated but there will still be some available such as 148`" Lane. He stated on the drawing they do not have Xeon Street going down to 150t1 Lane. Mr. Carlberg stated staff's comments regarding that, were to try to make that Xeon Street connection to 150'x' Lane. However, the developer is only purchasing what is within the black lines. Mayor Gamache suggested the developer go back to the owner to try to purchase the land just past 150'x' Lane in order to construct the road. Mayor Gamache stated the stretch where they have double frontage lots, he would prefer the sketch with three cul -de -sacs instead. He would like to not put any driveway access onto Xeon Street, and to keep that open. Councilmember Trude agreed. Mr. Carlberg stated the three cul -de -sac sketch is one of the original sketches submitted by the developer and staff's effort generally is to eliminate cul -de -sacs or try to avoid them. Councilmember Trude stated on the east side of the plan are two sets of railroad tracks and one set becomes a parking lot for Burlington Northern trains so any home on the end of the cul -de -sac will be up against the tracks, but the cul -de -sac lots seem to be a little deeper and give more buffer. On the other plan, there was the potential for an entire wall of fences in back yards so people are going to live in a narrow area with either the railroad tracks behind them or the busy street behind them with a wall offences so driving in the neighborhood would not look attractive. She stated they need to look at what kind of neighborhoods they are building. Councilmember Bukkila thought that was a good point. The development needs a buffer from the railroad tracks. She stated they have no buffer at all along the railroad tracks and she is looking at deeper lot depth by the railroad tracks. Councilmember Knight stated in the next ten years the train traffic is going to increase steadily especially if they start bringing oil in from the north, so he agreed there needed to be a buffer. Mr. Carlberg stated there will be a trail on Xeon Street on the west side and eventually there will be a connection onto the tracks to the south. Mr. Haas wondered if the rest of the Council is interested in a trail going west, and then under the railroad tracks. Councilmember Trude indicated she would be interested. Mr. Haas stated they will need to work with the developer on where the best place for a crossing would be based on the soil conditions. Councilmember Trude stated the issue with a Wintergreen Street connection is that it brings very little value to the project and she thought it decreased the quality of the neighborhood. She would like staff to look at getting a right turn lane on Crosstown Boulevard for Yellow Pine Street as a part of this because most of the cars will be turning there to come into the development. She thought the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —March 18, 2014 Page 5 neighborhood would be split up by extending Wintergreen Street. She thought the neighborhood was nice with a street that curves and access to the park with the trail. She stated any time a street is put in between a row of homes, it separates those people as far as sense of community. She stated by extending the street they will lose a couple of nice lots and she wondered if the benefit of adding the pavement and slicing up the neighborhood was worth it when they do have more connections now than they did in the past. She stated this is connecting into Winslow Hills so it is very well connected into the community and they are providing more egress for Sophie's South than they have in the past. She thought the connection would devalue the neighborhood and the lots it would cut through would be devalued. She did not think the connection would add much. Mayor Gamache reviewed the possible Wintergreen Street connection. He did not think that a road would be that much of a disturbance. Councilmember Trude disagreed and indicated it would split the community up in that development. She stated they already have the railroad tracks and a busy street and the only choice lots in the development are on Street A. Councilmember Knight wondered about going straight west with Wintergreen Street. Mr. Carlberg indicated they would not be able to connect Wintergreen Street to Crosstown Boulevard. Councilmember Bukkila stated in order to have a reasonable access to the park for the kids, if someone is anywhere west of this neighborhood they will not go to this park. If they keep the cut in the street everyone to the west would have to go down to Bluebird Street to the park to the south.. The only other route would be to get onto 150'h Lane and go east to the park. When talking about value there is a huge value if there is a safe mobile passage on the residential streets for families to get to the nearest park. If they have to go the other way to get to the other park you are devaluing everyone to the west. There was further discussion regarding the park with staff and the Council. Councilmember Howard stated he is okay with connecting Wintergreen Street because it is another avenue for public safety and he did not think it hurt the plan and it was always intended to go through. Councilmember Knight stated he could live with Wintergreen Street going through. City Staff reviewed with the City Council street configurations and connections. Councilmember Bukkila stated her concern is not to have blind angles or speed on the curve where there is park access. Mr. Carlberg stated it is important to review this and determine if a connection between the developments is something they want to see. There is currently only one connection point between Sophie's South and this development, which is Xeon Street. Otherwise everyone in Sophie's South has to go north to Crosstown Boulevard by Xeon Street so there is no connectivity between the neighborhoods. Councilmember Bukkila indicated her preference is for the connection but she would like to see how 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —March 18, 2014 Page 6 it lays out. Mr. Dickinson stated that will be a requirement before the developer comes back for a preliminary plat. Councilmember Trude stated she would like to see more energy put into making sure the land is connected then a street, because in the long run the land will be more valuable to the community. Mayor Gamache asked if everyone would prefer the three cul -de -sacs over the road shown on the proposed sketch. Councilmember Howard wondered if the water utility will be okay for the three cul -de -sacs. Mr. Dickinson stated that would be a question for the developer's engineer and he thought the water utility should be looped in that area. Councilmember Bukkila stated the cul -de -sacs are not her first choice but she would concede if they are going to get deeper lots with more buffering along the railroad tracks. Mr. Carlberg stated the minimum depth is 130 feet and he thought the lots shown are around 140 -150 feet deep. Mr. Larry Olson, representing the developer, stated they are looking at the three cul -de -sacs along the tracks to minimize the number of lots that back up directly to the tracks. He stated they are also looking at additional buffering along the tracks. Councilmember Howard wondered if the lots in the cul -de -sacs are standard depth lots. Mr. Olson indicated they are deeper. Councilmember Trude asked what Mr. Olson and his design team have seen as issues. Mr. Olson thought the Council had hit on most of the issues. His team has concluded on the Wintergreen Street connection that it is more street to maintain and chops up the area because of the odd angles. It isolates the lots to the west if Wintergreen Street connects. He explained what type of lots people like to live on and if the cul -de -sacs were to be removed it would take away those lots. Another thing is that by making the Wintergreen Street connection, it will mean another street the kids will need to cross to get to the park. Mayor Gamache asked if the developer is fine with the trail along Street A that runs to the park. Mr. Olson stated they are fine with it. Mayor Gamache asked if there were no driveway accesses to Xeon Street would the developer push out the boundaries for those lots. Mr. Olson stated if the Park Commission wanted it for park, it would be fine with them but it really does not make sense because it is all wetland. If the lots are extended through, people would need to go out to Xeon Street to get to their back yard and some people would not be able to get to their back yard because they would have to cross someone else's yard. In Sophie's South there are already ten driveways with access to Xeon Street, he would prefer a buildable lot with access to Xeon Street. Councilmember Bukkila stated she would not have any interest in buying the wetland area because it would not be any use to them. The Council reviewed with the developer the areas within the development that are considered wetlands. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Regular Andover City Council Meeting Minutes — March 18, 2014 Page 7 Mayor Gamache stated the Council would like to see the next plan to show access to Wintergreen, Street one plan with access and one without. Mayor Gamache wondered if there was unanimous agreement to not have driveway access onto Xeon Street. Councilmember Trude thought it depended on what the Park Commission thought because they are going to look at this again. Councilmember Howard stated he is okay with one lot on there but wondered if it would be possible to look at acquiring some more or putting a trail through there. Mayor Gamache stated the reason he thought there should not be any more driveway accesses onto Xeon Street is that eventually Xeon Street will go all the way to Andover Boulevard and with the layout of Hanson Boulevard in the future, Xeon Street will probably get more busier. Mayor Gamache stated another item the Council would like to see-happen is Xeon Street going all the way to 150'h Lane. It would benefit the development because 150`b Lane will not end and wait until the next development comes in. Councilmember Knight stated they want the three cul -de -sacs sketch. Councilmember Trude stated this will enable fewer double frontage lots and fewer lots against a fence. Mr. Carlberg asked if the applicant is willing to do a revised sketch and bring it back for further discussion. Mayor Gamache thought that might be the main issue on the plan. Mr. Carlberg thought the applicant was leaning towards revising the sketch and bringing it back for further review. Mr. Carlberg reviewed what has happened with the sketch plan after it went to the Planning Commission. Mr. Jim Traver, 1134 152 °d Lane, stated he is close to the park in Sophie's South and one of the original signers of the proposal for additional park land presented to the Planning and Zoning Commission. Their concern is with the park and the community. He stated the park already gets a lot of use and is a nice park with 3 -4 lots unsold in Sophie's South. The park is going to get even more use with 102 lots being developed to the south. He stated they looked at the plans and thought if lot 59 was eliminated, it could be used as an extension of the park in some way. They could also make their own natural trails. He thought if the cul -de -sac on Street E could be shortened with park land at the end, it would allow access to Xeon Street and the City could have their tunnel underneath the railroad tracks. Mr. Traver stated being in Sophie's South, he would prefer Wintergreen Street not be extended because it will not benefit either development. He thought it would cut up the neighborhoods. Mayor Gamache indicated the next step will be the Park Commission's consideration of this plan and then it will come back to the Council for further review. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 Regular Andover City Council Meeting Minutes — March 18, 2014 Page 8 SCHEDULE APRIL EDA Mr. Dickinson requested the Council schedule an April EDA Meeting to discuss topics as detailed in the staff report. Motion by Trade, Seconded by Bukkila, to schedule an April EDA Meeting on April 15, 2014, at 6:00 p.m. Motion carried unanimously. SCHEDULE APRIL COUNCIL WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. Motion by Trade, Seconded by Howard, to schedule a Workshop Meeting on April 22, 2014, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development /CIP projects, and meeting reminders /community events. MAYORICOUNCIL INPUT (Home Show) Mayor Gamache stated he will be at the Home Show at the Community Center this weekend. (Mayor's Prayer Breakfast) Mayor Gamache stated Friday, March 21, 2014 at 7:00 a.m. is the Mayor's Prayer Breakfast for Youth First. Mr. Dickinson stated the breakfast sales are going well and they are only one table short of their goal for the year. Youth First uses this event as a fundraiser. (Tree Order) Councilmember Trade stated on the front page of the newsletter is the order form for the trees. This is a very economical way to order them. (Utility Billing Online) Mayor Gamache asked if Opus21, the company that took over the City billing for Connexus, has any plans for online payments in the future. Mr. Dickinson stated the City can work with Opus21 on this but it has not yet been put on the website because of online credit card security. Councilmember Trade thought the current process is cumbersome and that it could be seamlessly done if they partnered with a large bank. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Regular Andover City Council Meeting Minutes — March 18, 2014 Page 9 (Andover Girls Hockey Team) Mayor Gamache stated the Andover Girls Hockey Team went to State this year and became consolation champs. He congratulated the girls and everyone involved with the Andover Girls Hockey Team. ADJOURNMENT Motion by Howard, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:57 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes — March 18, 2014 Page 10 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MARCH 18, 2014 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDA APPROVAL ................................................................................... ............................... 2 APPROVAL OF MINUTES ............................................................................ ............................... 2 CONSENTITEMS ................................................................:......................... ............................... 2 Approve Payment of Claims ........................................................................ ............................... 2 Award Bid/14- 3/2014 Crack Sealing (See Resolution R0.16 -14) ................ ............................... 2 Award Bid/14- 4/2014 Seal Coating (See Resolution R017 -14) .................. ............................... 2 Approve Plans & specs /Order Advertisement for Bids /14 -2 & 14- 2A/2014 Street Reconstruction & 159`" Avenue NW Culvert Replacement (See Resolution R018- 14)..... 2 Approve Resolution/14- 6/2014 Local Trails Connection Grant Application/Andover Station North Trail Connection (See Resolution R019 -14) ............................. ............................... 2 Approve Final Plat — Bent Creek Shores (See Resolution R020 -14) .......... ............................... 2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 3 SKETCH PLAN REVIEW - WINSLOW WOODS — PAUL EMMERICH CONSTRUCTION .... 3 SCHEDULE APRIL EDA ............................................................................... ............................... 8 SCHEDULE APRIL COUNCIL WORKSHOP MEETING ........................... ............................... 8 ADMINISTRATOR'S REPORT ..................................................................... ............................... 8 MAYOR/COUNCIL INPUT ........................................................................... ............................... 8 HomeShow .................................................................................................. ............................... 8 Mayor's Prayer Breakfast ............................................................................. ............................... 8 TreeOrder .................................................................................................... ............................... 8 UtilityBilling Online ................................................................................... ............................... 8 Andover Girls Hockey Team ....................................................................... ............................... 9 ADJOURNMENT............................................................................................ ............................... 9 ANLb 6 W 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: April 1, 2014 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $218,790.26 on disbursement edit list #1 -from 03/19/14 to 03/28/14 have been issued and released. Claims totaling $70,891.40 on disbursement edit lists #5 dated 04/01/14 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and proj ects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $289,681.66. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachments: Edit Lists Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 03/19/2014 - 8:32AM Batch: 00416.03.2014 Invoice No Description Amount Payment Date Acct Number Vendor: MNIAAI MN Chapter iAAI Registration for Conference 520.00 Check Total: 520.00 Total for Check Run: 520.00 Total of Number of Checks: 1 Check Sequence: 1 03/19/2014 0101 -42200 -61315 crr'e of Reference ACH Enabled: False AP- Computer Check Proof List by Vendor (03/19/2014 - 8:32 AM) Page 1 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 03/20/2014- 2:10PM Batch: 00417.03.2014 Invoice No Description Amount Payment Date Acct Number Reference d.� Vendor: Aircon Aircon Electric Corporation Check Sequence: 1 ACH Enabled: False 10229- 2014 -1 Work Done on Parking Lot Light 943.17 03/20/2014 2130- 44000 -63105 10310 - 2014 -1 Sunshine Fix Timers & Dimmers 1,529.53 03/20/2014 0101 - 41970 -63105 10341 - 2014 -1 Replace Battery in Emergency Light @ CH 98.32 03/20/2014 0101 - 41910 -63105 Check Total: 2,571.02 Vendor: AncomCon Ancona Communications, Inc. Check Sequence: 2 ACH Enabled: False 43475 50 Ft Remote Cable 163.00 03/20/2014 0101 - 42200 -61020 Check Total: 163.00 Vendor: AndColli Andover Collision Center, Check Sequence: 3 ACI I Enabled: False 5534 Labor to Repair Unit #06 844.80 03/20/2014 6100- 48800 -63135 5534 Parts to Repair Unit 1106 1,197.00 03/20/2014 6100- 48800 -61115 Check Total: 2,041.80 Vendor: AndFire Andover Firefighters Check Sequence: 4 ACH Enabled: False 19796A2020300213 State Pass Thin Money 6,192.59 03/20/2014 0101 - 42200 -53490 Check Total: 6,192.59 Vendor: AnkCity City of Anoka Check Sequence: 5 ACH Enabled: False 201403112840 Traffic Signal @ County Road 7 & 116 22.63 03/20/2014 010143400 -62005 Check Total: 22.63 Vendor: AnkCOOI Anoka Co Treasurer Check Sequence: 6 ACH Enabled: False 130856 Signal Round Lake & 160th - 142.90 03/20/2014 0101- 43400 -63100 130856 Signal Andover & Crosstown 367.78 03/20/2014 0101- 43400 -63100 130856 Signal Bunker & Quinn 608.60 03/20/2014 0101- 00000 -11310 Check Total: 1,119.28 AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AspenMil Aspen Mills Check Sequence: 7 ACH Enabled: False 147091 Uniform for J. Green 66.50 03/20/2014 0101 -42200 -61305 Check Total: 66.50 Vendor: AssuSecu Assured Security Inc. Check Sequence: 8 ACH Enabled: False 68440 Repair Door@ Senior Center 119.00 03/20/2014 0101 - 41910 -63105 Check Total: 119.00 Vendor: Boyerl Boyer Truck Parts Check Sequence: 9 ACH Enabled: False 795363X1 Panel for Unit #205 285.82 03/20/2014 6100 -48800 -61115 826511 Parts for Unit #161 605.17 03/20/2014 6100- 48800 -61115 Check Total: 890.99 Vendor: Centerpt CenterPoint Energy Check Sequence: 10 ACH Enabled: False 5825952 Equipment Building 264.64 03/20/2014 0101 - 41950 -62015 5825952 5840270 Water Treatment Plant 2,624.20 03/20/2014 5100 -48100 -62015 5840270 5840341 Prairie Knoll Park 112.55 03/20/2014 0101- 41990 -62015 ' 5840341 5841153 Fire Station #1 994.62 03/20/2014 0101 - 41920 -62015 5841153 5841451 Fire Station #2 1,079.74 03/20/2014 0101 - 41920 -62015 5841451 5852601 Fire Station #3 1,409.70 03/20/2014 0101- 41920 -62015 5852601 5864630 Pumphouse #4 159.89 03/20/2014 5100- 48100 -62015 5864630 5883191 Sunshine Park 360.18 03/20/2014 0101- 41970 -62015 5883191 5893307 well #1 129.13 , 03/20/2014 5100 -48100 -62015 5893307 5907226 Pumphouse #6 113.70 03/20/2014 5100- 48100 -62015 5907226 5927939 Pumphouse 97 111.06 03/20/2014 5100- 48100 -62015 5927939 5945463 Well #3 90.42 03/20/2014 5100- 48100 -62015 5945463 5950580 City Hall /Senior Center 1,259.66 03/20/2014 0101- 41910 -62015 5950580 6122874 Lift Station #4 1 1.72 03/20/2014 5200- 48200 -62015 6122874 7575198 ASN Ballfields 331.27 03/20/2014 0101 - 41980 -62015 7575198 7725077 Lift Station #1 12.39 03/20/2014 5200- 48200 -62015 7725077 8743371 Warming House 138.82 03/20/2014 0101- 45000 -62015 8743371 Check Total: 9,203.69 Vendor: ColumHei City of Columbia Heights - Check Sequence: I1 ACH Enabled: False 2914 Ist Qtr GIS 804.50 03/20/2014 5300- 48300 -63005 2014 1st Qtr GIS 1,607.00 03/20/2014 520048200 -63005 2014 1st Qtr GIS 803.00 03/20/2014 4140- 49300 -63005 2014 1st Qtr GIS 803.00 03/20/2014 2210 - 41600 -63005 2014 1st Qtr GIS 803.00 03/20/2014 2220 - 41600 -63005 2014 1st Qtr GIS 1,607.00 03/20/2014 2250- 41600 -63005 AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 2014 1 st Qtr GIS 1,607.00 03/20/2014 5100- 48100 -63005 Check Total: Vendor: Clareys Clarey's Safety Equipment 154266 Calibration of Gas Monitor Check Total: Vendor: ClassC Class C Components Inc. 138107 -01 Windex Check Total: Vendor: Comcast5 Comcast 877210501019640 Sunshine Park 877210501019640 Sunshine Park Check Total: Vendor: Comcast4 Comcast 900524839 Public Works - PRI T1 Loop (18 900524839 Water Treatment Plant - PRI Tl 900524839 Community Center - PRI TI Loop 900524839 Fire Station #1 - PRI TI Loop 900524839 City Hall - PRI TI Loop (57 %) Check Total: Vendor: Comcast5 Comcast 877210501019640 Sunshine Park 877210501019640 Sunshine Park 8,034.50 Check Sequence: 12 100.00 03/20/2014 0101 - 42200 -61020 100.00 Check Sequence: 13 72.23 03/20/2014 2130- 44300 -61020 72.23 Check Sequence: 14 41.13 Check Total: Vendor: CorvalCo Corval Constructors, Inc 806738 Repair Draft Motor at City Hall 807003 Repairs in Men's Bathroom 807103 Repair Breakers for Exhaust Fans 8,034.50 Check Sequence: 12 100.00 03/20/2014 0101 - 42200 -61020 100.00 Check Sequence: 13 72.23 03/20/2014 2130- 44300 -61020 72.23 Check Sequence: 14 41.13 03/20/2014 0101- 41930 -62030 15.99 03/20/2014 5100- 48100 -62030 18.28 03/20/2014 2130 -44000 -62030 22.85 03/20/2014 0101- 41920 -62030 130.24 03/20/2014 OI01 -41910 -62030 228.49 Check Sequence: 15 46.82 03/20/2014 0101 - 41975 -62030 46.82 03/20/2014 0101 -41970 -62030 93.64 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False 763- 755 -9189 763- 755 -9189 ACH Enabled: False Check Total: Check Sequence: 16 1,076.85 03/20/2014 0101 - 41910 -63105 844.00 03/20/2014 2130 - 44000 -63105 430.14 03/20/2014 2130 - 44300 -63105 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False 763- 755 -9189 763- 755 -9189 ACH Enabled: False AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 3 Check Total: 2,350.99 Vendor: Cottcns Cottens', Inc Check Sequence: 17 ACH Enabled: False 12499 Brass Fittings 5.76 03/20/2014 6100- 48800 -61020 12890 Oil Dry 146.80 03/20/2014 0101 - 42200 -61020 14575 Batteries for Unit #161 254.28 03/20/2014 6100- 48800 -61115 15047 Lamp - 43.54 03/20/2014 6100- 48800 -61115 15119 Core Deposit -45.00 03/20/2014 6100 -48800 -61115 15300 130V75W Silicone Coat 23.88 03/20/2014 6100 -48800 -61020 15350 Hydraulic Hose 1,101.00 03/20/2014 6100 - 48800 -61115 AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 15909 Parts for Unit #11 -207 43.74 1,699.14 03/20/2014 6100- 48800 -61115 15910 Parts for Unit #11-207 36.24 Vendor: 03/20/2014 6100- 48800 -61115 16244 Plug 3.54 Check Sequence: 18 03/20/2014 6100- 48800 -61020 16664 Fittings & Adapters 43.72 113.85 03/20/2014 6100 -48800 -61020 16664 Hose Fittings & Adapters 45.72 123222 03/20/2014 6100- 48800 -61115 16685 Returned Adapters -4.65 0101- 41420 -62200 03/20/2014 6100- 48800 -61115 16784 Air Brake Hose - 26.25 235.85 03/20/2014 610048800 -61115 16788 Hose Fittings 23.76 Vendor: 03/20/2014 6100- 48800 -61020 16858 Hydraulic Hose 1,375.00 Check Sequence: 19 03/20/2014 6100 - 48800 -61115 16861 Hydraulic Hose 49.50 5,061.00 03/20/2014 6100 -48800 -61115 16914 Cable Tires for Unit #I1 -207 39.20 22559 03/20/2014 6100 - 48800 -61115 16931 Hydraulic Hose for Unit #11-207 55.00 6100- 48800 -61045 03/20/2014 6100 - 48800 -61115 16941 Brass Fittings 15.52 6,525.00 03/20/2014 6100- 48800 -61020 16945 Adapters 6.26 22820 03/20/2014 610048800 -61020 16971 Hydraulic Hose 137.50 6100- 48800 -61045 03/20/2014 610048800 -61115 17189 Returned Hydraulic & Brake Hose - 277.00 4;143.90 03/20/2014 6100 -48800 -61115 17416 Harness 62.08 03/20/2014 6100- 48800 -61115 17743 Returned Hydraulic Hose - 1,512.50 03/20/2014 6100 - 48800 -61115 AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 4 Check Total: - 1,699.14 Vendor: Crabtree Crabtree Companies, Inc. Check Sequence: 18 ACH Enabled: False 123222 Color Copies 113.85 03/20/2014 0101- 41420 -61020 123222 Sharp Copier Lease 122.00 03/20/2014 0101- 41420 -62200 Check Total: 235.85 Vendor: DelmOil Dehn Oil Company Check Sequence: 19 ACH Enabled: False 22558 Diesel Fuel 5,061.00 03/20/2014 6100- 48800 -61050 22559 Unleaded Fuel 1,293.55 03/20/2014 6100- 48800 -61045 22745 Diesel Fuel 6,525.00 03/20/2014 6100 -48800 -61050 22820 Unleaded Fuel 1,501.25 03/20/2014 6100- 48800 -61045 22821 Diesel Fuel 4;143.90 03/20/2014 6100- 48800 -61050 Check Total: 18,524.70 Vendor: ECM ECM Publishers, Inc. Check Sequence: 20 ACH Enabled: False 82047 Mar -Apr 2014 Andover Today Newsletter 1,809.00 03/20/2014 0101- 41210 -63030 Check Total: 1,809.00 . Vendor: EganSery Egan Service Check Sequence: 21 ACH Enabled: False JC10096124 February 2014 Maintenance 715.00 03/20/2014 0101- 43400 -62300 AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 715.00 Vendor: EliteSan Elite Sanitation Check Sequence: 22 ACH Enabled: False - 21655 Portable Toilet Rental 290.88 03/20/2014 0101- 45000 -62200 Check Total: 290.88 Vendor: EnvEquip Environmental Equipment Check Sequence: 23 ACH Enabled: False 10907 Parts for Unit #172 796.33 03/20/2014 6100- 48800 -61115 Check Total: 796.33 Vendor: FIRE F.I.R.E. Check Sequence: 24 ACH Enabled: False 588 Search & Rescue Training 700.00 03/20/2014 010142200 -61315 599 Wildland Urban Interface Training 700.00 03/20/2014 0101 - 42200 -61315 Check Total: 1,400.00 Vendor: Fastenal Fastenal Company Check Sequence: 25 ACH Enabled: False MNTC8106607 Tools 980.85 03/20/2014 0101 - 41930 -61205 MNTC8106923 Tools _ 277.30 03/20/2014 0101- 41930 -61205 MNTC8106927 Tools 61.60 03/20/2014 .0101 - 43100 -61205 Check Total: 1,319.75 Vendor: FlclPrid FlcelPride Truck & Trailer Parts Check Sequence: 26 ACH Enabled: False 59716966 Labor to Repair Unit #4900 200.00 03/20/2014 6100 -48800 -63135 59716966 Parts to Repair Unit #4800 - 402.00 03/20/2014 6100 - 48800 -61115 Check Total: 602.00 Vendor: Frattalo Frattallone's Hardware Sto Check Sequence: 27 ACH Enabled: False 20593 Ball Valve 8.99 03/20/2014 0101 - 42200 -61020 20625 Fasteners & Tide 18.58 03/20/2014 0101 - 42200 -61020 20631 PVC Elbow 2.78 03/20/2014 5100- 48100 -61135 20650 PVC Elbow 2.99 03/20/2014 5100- 48100 -61135 20673 Fasteners - 12.49 03/20/2014 6100 -48800 -61020 20679 Misc. Supplies 7.29 03/20/2014 6100 -48800 -61020 20680 'Returned Parts for Credit -12.29 03/20/2014 6100- 48800 -61020 20685 Batteries & Mop Stick 23.37 03/20/2014 0101- 42200 -61020 20701 Parts for Unit #386 13.99 03/20/2014 6100- 48800 -61115 Check Total: 78.19 AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) - Page 5 Invoice No Description Amount -Payment Date Acct Number Reference Vendor: FreedFen Freedom Fence Inc. Billable Locates 96309 Check Sequence: 28 ACH Enabled: False 14005 Repair on Fence cr Sunshine Park 2,740.00 03/20/2014 4180- 49300 -63010 35.82 Check Total: 2,740.00 35.83 03/20/2014 Vendor: G &K G &K Services Inc 03/20/2014 5200- 48200 -63040 Check Sequence: 29 - ACH Enabled: False 1182200557 Uniform Cleaning 22.41 03/20/2014 6100- 48800 -61020 1182200557 Uniform Cleaning 157.06 03/20/2014 0101 -43100 -61020 1182200557 Uniform Cleaning 22.45 03/20/2014 0101 - 43300 -61020 1182200557 Uniform Cleaning 67.30 03/20/2014 010145000 -61020 1182200557 Uniform Cleaning 22.45 03/20/2014 5100- 48100 -61005 1182200557 Uniform Cleaning 44.86 03/20/2014 5200- 48200 -61005 1182211882 Uniform Cleaning 22.41 03/20/2014 6100- 48800 -61020 1182211882 Uniform Cleaning 44.86 03/20/2014 5200- 48200 -61005 1182211882 Uniform Cleaning 157.06 03/20/2014 0101 -43100 -61020 1182211882 Uniform Cleaning 22.45, 03/20/2014 0101 - 43300 -61020 1182211882 Uniform Cleaning 67.30 03/20/2014 0101- 45000 -61020 1182211882 Uniform Cleaning 22.45 03/20/2014 5100- 48100 -61005 1182211883 Floor Mat Rental 55.77 03/20/2014. OI01 -41930 -62200 1.182211884 Floor Mat Rental 34.56 03/20/2014 0101- 41910 -62200 - Check Total: Vendor: GaryCarl Gary Carlson Equipment 1- 17841 -0 Parts for Unit 014 Check Total: Vendor: GopherSt Gopher State One -Call Inc 94172 Billable Locates 94172 Billable Locates 96309 Billable Locates 96309 Billable Locates Check Total: Vendor: GFOA Gov't Finance Officers Ass 2752590 Registration for Conference Check Total: Vendor: GovConn GovConnection, Inc. 51159795 Toner for Printer 763.39 Check Sequence: 30 ACH Enabled: False 142.58 03/20/2014 6100- 48800 -61115 142.58 Check Sequence: 31 ACH Enabled: False 35.82 03/20/2014 5100 -48100 -63040 35.83 03/20/2014 5200- 48200 -63040 24.65 03/20/2014 5200- 48200 -63040 24.65 03/20/2014 5100- 48100 -63040 120.95 Check Sequence: 32 ACH Enabled: False 139.50 03/20/2014 0101 - 41400 -61315 139.50 Check Sequence: 33 ACH Enabled: False 293.97 03/20/2014 2130 - 44000 -61005 AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 7 Check Total: 293.97 Vendor: Hawkins2 Hawkins Inc Check Sequence: 34 ACH Enabled: False 3566922 Chemicals for Water Treatment Plant 5,040.31 03/20/2014 5100- 48100 -61040 Check Total: 5,040.31 Vendor: HotsyEqu Hotsy Equipment of MN Check Sequence: 35 ACH Enabled: False 45215 Misc. Supplies 976.46 03/20/2014 6100- 48800 -61020 Check Total: 976.46 Vendor: IAAI International Association of Check Sequence: 36 ACH Enabled: False 55784 2014 Membership Dues 75.00 03/20/2014 0101 - 42200 -61320 Check Total: 75.00 Vendor: KellerJJ JJ Keller & Associates, Inc. Check Sequence: 37 ACH Enabled: False 9100013886 DDVIR NCR Book 618.52 03/20/2014 6100 -48800 -61020 Check Total: 618.52 Vendor: Lawson Lawson Products, Inc. Check Sequence: 38 ACH Enabled: False 9302244617 Misc. Supplies 391.36 03/20/2014 6100- 48800 -61020 Check Total: 391.36 Vendor: Lehmanns Lehmann's Check Sequence: 39 ACH Enabled: False 179931 Parts for Unit #143 22.31 03/20/2014 6100- 48800 -61115 Check Total: 22.31 Vendor: LittleFa Little Falls Machine, Inc. Check Sequence: 40 ACH Enabled: False 00053328 Parts for Unit #200 610.14 03/20/2014 610048800 -61115 Check Total: 610.14 Vendor: LubrTech Lubrication Technologies, Inc. Check Sequence: 41 ACH Enabled: False 2337544 Mobil DTE 10 Excel 273.88 03/20/2014 6100 - 48800 -61115 Check Total: 273.88 Vendor: MacQueen MacQueen Equipment Inc. Check Sequence: 42 ACH Enabled: False 2142135 Parts for Unit #169 935.88 03/20/2014 610048800 -61115 AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 8 Check Total: 935.88 Vendor: MainMo Main Motors Chev - Cadillac Check Sequence: 43 ACH Enabled: False 297790 Parts for Unit #371 58.47 03/20/2014 6100- 48800 -61115 297850 Parts for Unit #16 78.04 03/20/2014 6100 -48800 -61115 Check Total: 136.51 Vendor: MarlinBk Marlin Business Bank Check Sequence: 44 ACH Enabled: False 12292838 Savin Copier Lease 198.45 03/20/2014 0101- 41930 -62200 Check Total: 198.45 Vendor: Menards Menards Check Sequence: 45 ACH Enabled: False 40373 Tools 132.22 03/20/2014 0101 -43100 -61205 48190 Cedar 18.97 03/20/2014 0101- 43100 -61020 48261 Plug in CO /Gas Alarm 33.57 03/20/2014 0101 - 41930 -61120 48623 Mortar Mix 3.75 03/20/2014 0101 - 41970 -61120 49245 Misc. Supplies 161.54 03/20/2014 2130- 44300 -61020 49411 Misc. Supplies 30.11 03/20/2014 2130 -44300 -61020 49907 Misc. Supplies 27.61 03/20/2014 6100- 48800 -61020 Check Total: 407.77 Vendor: METCOC Metro N Chamber of Commerce Check Sequence: 46 ACH Enabled: False 14977 Membership Dues 554.00 03/20/2014 2110 - 46500 -61320 Check Total: 554.00 Vendor: MetSales Metro Sales Incorporated Check Sequence: 47 ACH Enabled: False 591829 Ricoh Copier Lease 181.88 03/20/2014 0101- 42300 -62200 591829 Ricoh Copier Lease 167.03 03/20/2014 2130 -44000 -62200 591829 Ricoh Copier Lease 115.83 03/20/2014 0101 -42200 -62200 591829 Ricoh Copier Lease 93.00 03/20/2014 0101 - 41500 -62200 591829 Ricoh Copier Lease 93.00 03/20/2014 OI01- 42300 -62200 591829 Ricoh Copier Lease 93.00 03/20/2014 0101 -41600 -62200 591829 Ricoh Copier Lease 93.00 03/20/2014 2210 - 41600 -62200 Check Total 836.74 Vendor: MNDOH Minnesota Department of Health Check Sequence: 48 ACH Enabled: False 9768 Water Supply System Operator Renewal 23.00 03/20/2014 5100 -48100 -61320 AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference Check Total: Vendor: NoSafety Northern Safety Technology 35697 Parts for Unit #514 - Check Total: Vendor: MNFire3 MN State Fire Chiefs Assoc - 2014 Membership Dues 3253- 440586 Check Total: Vendor: MTIDist MTI Distributing Inc 944604 -00 Parts for Units #11582, #567, #583 501.00 Check Total: Vendor: MunEmerg Municipal Emergency Services, Inc 00481268 SNV 20" Bullet Chain 00499347_SNV Structural Zipper /Speed Lace Boots Check Total: Vendor: NoAmSalt North American Salt Company 71131988 Bulk Salt Purchase 71132915 Bulk Salt Purchase 71134679 Bulk Salt Purchase 71135392 Bulk Salt Purchase 71136361 Bulk Salt Purchase 71137236 Bulk Salt Purchase Check Total: Vendor: NoSafety Northern Safety Technology 35697 Parts for Unit #514 - Check Total: Vendor: OReiAuto O'Reilly Auto Parts 1921- 159512 Parts for Unit #452 & #09 -589 3253- 440586 Parts for Unit #80 3253- 441155 Misc. Supplies 3253- 441511 Parts for Unit 916 501.00 Check Total: Vendor: OffDepot Office Depot 695105264001 CH Office Depot Supplies 695105264001 CH Office Depot Supplies 23.00 Check Sequence: 49 ACH Enabled: False 501.00 03/20/2014 0101- 42200 -61320 501.00 Check Sequence: 50 ACH Enabled: False 2,208.17 03/20/2014 6200- 48900 -63010 2,208.17 Check Sequence: 51 ACH Enabled: False 269.85 03/20/2014 0101- 42200 -61020 364.45 03/20/2014 0101- 42200 -61020 634.30 Check Sequence: 52 ACH Enabled: False 7,491.04 03/20/2014 0101- 43200 -61125 5,800.82 03/20/2014 0101- 43200 -61125 3,805.86 03/20/2014 0101- 43200 -61125 3,762.04 03/20/2014 0101- 43200 -61125 1,911.36 03/20/2014 0101- 43200 -61125 1,919.45 03/20/2014 0101- 43200 -61125 24,690.57 Check Sequence: 53 ACH Enabled: False 169.38 03/20/2014 6200- 48900 -61105 169.38 Check Sequence: 54 ACH Enabled: False 25.48 03/20/2014 6100 - 48800 - 61115- - 14.36 03/20/2014 6100 - 48800 -61115 63.96 03/20/2014 0101- 42200 -61020 109.88 03/20/2014 6100- 48800 -61115 213.68 Check Sequence: 55 ACH Enabled: False 9.85 03/20/2014 0101 - 41400 -61005 4.92 03/20/2014 0101 - 41300 -61005 AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference 695105264001 CH Office Depot Supplies 14.77 03/20/2014 0101 - 41200 -61005 695105264001 CH Office Depot Supplies 19.69 03/20/2014 0101- 41500 -61005 695105264001 CH Office Depot Supplies 14.77 03/20/2014 0101 - 41600 -61005 695105264001 CH Office Depot Supplies 24.62 03/20/2014 0101 - 42300 -61005 695105264001 CH Office Depot Supplies 9.84 03/20/2014 0101 - 41230 -61005 696197020001 PW Office Depot Supplies 16.08 03/20/2014 5200- 48200 -61005 696197020001 PW Office Depot Supplies 8.37 03/20/2014 5100- 48100 -61005 696197020001 PW Office Depot Supplies 3.35 03/20/2014 010143200 -61005 696197020001 PW Office Depot Supplies 11.72 03/20/2014 0101 -45000 -61005 696197020001 PW Office Depot Supplies 2.34 03/20/2014 0101 -46000 -61005 696197020001 PW Office Depot Supplies 5.02 03/20/2014 0101 -43100 -61005 Vendor: PionSecu Pioneer SecureShred 22103 Paper Shredding Service Check Sequence: 57 100.00 03/20/2014 0101- 46000 -63010 Check Total: 145.34 Vendor: OPUS21 OPUS 21 Check Sequence: 56 140250 February 2014 Utility Billing 1,826.23 03/20/2014 5200- 48200 -63010 140250 February 2014 Utility Billing 2,188.20 03/20/2014 5100- 48100 -63010 140250 February 2014 Utility Billing 2,567.83 03/20/2014 5300 -48300 -63010 140250 February 2014 Utility Billing 1,757.86 03/20/2014 0101- 43600 -63010 4139003 -MR14. Check Total: 8,340.12 03/20/2014 0101 - 42300 -61405 Vendor: PionSecu Pioneer SecureShred 22103 Paper Shredding Service Check Sequence: 57 100.00 03/20/2014 0101- 46000 -63010 ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) - Page 10 Check Total: 100.00 Vendor: Pitney3 Pitney Bowes Check Sequence: 58 4139003•MR14 Postage Meter Rental / Maintenance 34.09 03/20/2014 0101 - 41200 -61405 4139003 -MR14 Postage Meter Rental / Maintenance 30.30 03/20/2014 0101- 41400 -61405 4139003 -MR14 Postage Meter Rental / Maintenance 34.09 03/20/2014 0101 - 41500 -61405 4139003 -MR14 Postage Meter Rental / Maintenance 34.08 03/20/2014 0101 -41600 -61405 4139003 -MR14. Postage Meter Rental / Maintenance 45.45 03/20/2014 0101 - 42300 -61405 4139003 -MR14 Postage Meter Rental / Maintenance 15.15 03/20/2014 0101- 45000 -61405 4139003 -MR14 Postage Meter Rental / Maintenance 68.18 03/20/2014 5100- 48100 -61405 4139003 -MR14 Postage Meter Rental / Maintenance 30.30 03/20/2014 5200- 48200 -61405 4139003 -MR14 Postage Meter Rental / Maintenance 15.15 03/20/2014 0101- 46000 -61405 4139003 -MR14 Postage Meter Rental / Maintenance 11.36 03/20/2014 0101 - 43100 -61405 4139003 -MR14 Postage Meter Rental / Maintenance 3.79 03/20/2014 0101- 41300 -61405 4139003 -MR14 Postage Meter Rental / Maintenance 3.79 03/20/2014 0101 - 41230 -61405 4139003 -MR14 Postage Meter Rental / Maintenance 18.93 03/20/2014 5300 -48300 -61405 4139003 -MR14 Postage Meter Rental / Maintenance 18.94 03/20/2014 2110 -46500 -61405 4139003 -MR14 Postage Meter Rental / Maintenance - 3.79 03/20/2014 0101 - 41420 -61405 ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) - Page 10 Invoice No Description Amount Payment Date Acct Number Reference 4139003 -MR14 - Postage Meter Rental / Maintenance 11.36 03/20/2014 0101- 42200 -61405 - Check Total: 378.75 Vendor: Pomps Pomp's Tire Service Inc Check Sequence: 59 ACH Enabled: False 150030732 - Outside Cap Nut for Unit #4884 9.00 03/20/2014 6100 - 48800 -61115 Check Total: 9.00 Vendor: PremWate Premium Waters, Inc. Check Sequence: 60 ACH Enabled: False 600003 -02 -14 Water Cooler Rental 71.85 03/20/2014 0101 - 41930 -62200 618221 -02 -14 Water Cooler Rental 45.00 03/20/2014 0101 -41910 -62200 Check Total: 116.85 Vendor: RDOEquip RDO Equipment Check Sequence: 61 ACH Enabled: False P12512 Filters 64.48 03/20/2014 610048800 -61115 P99198 Parts for Unit #509 507.44 03/20/2014 6100 -48800 -61115 Check Total: 571.92 Vendor: SCHARB Scharber & Sons Check Sequence: 62 ACH Enabled: False P38396 Parts for Unit #13-115 421.92 03/20/2014 6100 - 48800 -61115 Check Total: 421.92 Vendor: SIFmVet St. Francis Veterinary Clinic Check Sequence: 63 ACH Enabled: False 146568 Misc. Dog Charges 66.66 03/20/2014 0101 - 42500 -63005 Check Total: 66.66 Vendor: SuburbLa Suburban Lawn Center Check Sequence: 64 ACH Enabled: False H02831 Misc. Supplies 944.78 03/20/2014 620048900 -61105 P16184 Misc. Parts for Units # 141 & #140 105.06 03/20/2014 6100- 48800 -61115 Check Total: 1,049.84 Vendor: TahoSpl Taho Sportswear, Inc. Check Sequence: 65 ACH Enabled: False 14TF0301 Hockey Jerseys 1,578.70 03/20/2014 2130 -44300 -61055 Check Total: 1,578.70 Vendor: Timesave Timesaver Check Sequence: 66 ACH Enabled: False M20381 City Council Meeting 359.50 03/20/2014 0101- 41100 -63005 _ M20381 Park & Recreation Meeting 387.70 03/20/2014 0101- 45000 -63005 AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 11 Invoice No Description Amount Payment Date Acct Number Reference M20409 Open Space Meeting 196.00 03/20/2014 010141500 -63005 Check Total: 943.20 Vendor: Towmaste Towmaster Check Sequence: 67 ACH Enabled: False 356417 Parts for Unit #204 35.58 03/20/2014 6100 -48800 -61115 Check Total: 35.58 Vendor: USEnergy U.S. Energy Services, Inc. Check Sequence: 68 ACH Enabled: False 5852862 Community Center 18,821.11 03/20/2014 2130 - 44000 -62015 5950574 Public Works 5,338.70 03/20/2014 0101- 41930 -62015 Check Total: 24,159.81 Vendor: UnigPavi Unique Paving Materials Co Check Sequence: 69 ACH Enabled: False 232802 Cold Patch Mix 150.00 03/20/2014 0101 - 43100 -61125 Check Total: 150.00 Vendor: USABlue USA Blue Book Check Sequence: 70 AC1I Enabled: False 269327 Blue -White Replacement Tubes 180.64 03/20/2014 5100- 48100 -61135 Check Total: 180.64 Vendor: WasMgntl2 Waste Management - Blaine Check Sequence: 71 ACH Enabled: False 6841185- 0500 -8 PW Garbage Disposal 204.74 03/20/2014 0101- 41930 -62020 6841185- 0500 -8 PW Garbage Disposal 269.09 03/20/2014 0101 - 45000 -62020 6841185- 0500 -8 PW Garbage Disposal 111.15 03/20/2014 0101 - 46000 -62020 6841265- 0500 -8 Feb 2014 Plastic & Alum Recycling 315.63 03/20/2014 0101- 46000 -63010 Check Total: 900.61 Vendor: YMCAAnc YMCA of Metro Mpls - Andover Check Sequence: 72 ACH Enabled: False 00021590 Civil Air Patrol Field Trip Pool Rental 500.00 03/20/2014 2130 - 00000 -24201 Check Total: 500.00 Vendor: ZayoBand Zayo Bandwidth Check Sequence: 73 ACH Enabled: False Escrow Zayo -1717 Crosstown Blvd NW 478.83 03/20/2014 7200 - 00000 -24207 Escrow Zayo -13921 Crosstown Blvd NW 1,246.52 03/20/2014 7200- 00000 -24207 Interest Zayo - 1717 Crosstown Blvd. NW 0.30 03/20/2014 7200 - 41400 - 56910 Interest Zayo - 13921 Crosstown Blvd NW 1.43 03/20/2014 7200 - 41400 -56910 AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 12 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 1,727.08 Vendor: Ziegler Ziegler, Inc. Check Sequence: 74 E8643910 Maintenance Contract 553.72 03/20/2014 5100- 48100 -62300 E9861303 Service Contract for Litt Station #1 & #4 742.95 03/20/2014 5200- 48200 -62300 E8888403 Maintenance Contract 62.03 03/20/2014 5100 -48100 -62300 Check Total: 1,358.70 Total for Check Run: 147,193.73 Total of Number of Checks: 74 ACH Enabled: False AP- Computer Check Proof List by Vendor (03/20/2014 - 2:10 PM) Page 13 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 03/28/2014 - 10:01AM Batch: 00424.03.2014 ?CNTY�O� F 66 Y LR P� Invoice No Description Amount Payment Date Acct Number Reference Vendor: Aircon Aircon Electric Corporation Check Sequence: I ACH Enabled: False 10294 - 2014 -1 Bulbs & Ballasts a> Fire Station #3 321.84 03/28/2014 0101- 41920 -63105 10324- 2014 -2 Change Troffer Fixture a Sunshine 250.17 03/28/2014 0101 - 41970 -63105 , 10339- 2014 -1 Repair Command Truck Receptacle 226.96 03/28/2014 0101- 42200 -63100 10340- 2014 -1 Truck Receptacle @ Fire Station #3 162.30 03/28/2014 0101- 42200 -63100 Check Total: 961.27 Vendor: APA American Planning Association Check Sequence: 2 ACH Enabled: False 140090 -1422 2014 Membership Dues 310.00 03/28/2014 0101- 41500 -61320 Check Total: 310.00 Vendor: AndFunFe Andover Fun Fest Check Sequence: 3 ACII Enabled: False Fun Fest Booth for City Council 65.00 03/28/2014 0101- 41100 -61005 Check Total 65.00 Vendor: And Subs Andover Subs LLC Check Sequence: 4 ACH Enabled: False Reimburse for Phone Line 135.60 03/28/2014 2130- 44100 -62030 Check Total: 135.60 Vendor: Beisswen Beisswenger's Check Sequence: 5 ACH Enabled: False 419378 Parts for Unit #114 97.09 03/28/2014 6100- 48800 -61115 - Check Total: 97.09 Vendor: Bolton Bolton & Menk, Inc. Check Sequence: 6 ACH Enabled: False 0164830 Andover /Crosstown Turn Lane hnpr 3,779.50 03/28/2014 4140- 49300 -63005 Check Total: 3,779.50 Vendor: CenLink CenmryLink Check Sequence: 7. ACH Enabled: False AP- Computer Check Proof List by Vendor (03/28/2014 - 10:01 AM) - Page 1 Invoice No Description Amount Payment Date Acct Number Reference 612 Z22 -0561 Water Treatment Plant - -22.26 03/28/2014 5100- 48100 -62030 763- 862 -8874 612 Z22 -0561 Community Center 237.45 03/28/2014 2130 - 44000 -62030 763 - 755 -2129 612 Z22 -0561 Sunshine Park Concessions 105.80 03/28/2014 0101 - 41975 -62030 763 - 755 -9189 612 Z22 -0561 Sunshine Park' Concessions - 105.80 03/28/2014 0101- 41970 -62030 763- 755 -9189 612 Z22 -0561 Subway (Comm Ctr) 204.37 03/28/2014 2130 -44100 -62030 763- 755 -5100 612 Z22 -0561 Public Works -41.94 03/28/2014 0101- 41930 -62030 763 - 755 -8118 612 Z22 -0561 Public Works -41.94 03/28/2014 5100- 48100 -62030 763 - 755 -8118 612 Z22 -0561 City Hall -911& DID & PRI T1 Loop (57 %) - 181.29 03/28/2014 0101 -41910 -62030 763- 767 -5100 612 Z22 -0561 PW -'911 & DID & PRI T1 Loop(IS %) -57.25 03/28/2014 0101 - 41930 -62030 763- 767 -5100 612 Z22 -0561 Comm Ctr -911 & DID & PRI T1 Loop (8%) -25.44 03/28/2014 2130 -44000 - 62030 763 -767 -5100 612 Z22 -0561 FS #I - 911 & DID & PRI T1 Loop (10 %) -31.81 03/28/2014 0101- 41920 -62030 763- 767 -5100 Check Total: 251.49 Vendor: CMTDiver CMT Diversified Janitorial Svc Check Sequence: 8 ACH Enabled: False 1885 Monthly Cleaning Service 1,417.50 03/28/2014 0101 - 41910- 63010 1.885 Monthly Cleaning Service 1,248.75 03/28/2014 0101 - 41930 -63010 1885 Monthly Cleaning Service 708.75 03/28/2014 0101 - 41920 -63010 Check Total: 3,375.00 Vendor: Colonial Colonial Life & Accident Check Sequence: 9 ACI I Enabled: False 7156706 - 0401404 April 2014 Premium - E7156706 269.05 03/28/2014 0101- 00000 -21210 Check Total: 269.05 Vendor: CoonRapi City of Coon Rapids Check Sequence: 10 ACII Enabled: False 10766 Traffic Signal 133rd Ave & Hanson Blvd 6.61 03/28/2014 0101 - 43400 -62005 10766 Traffic Signal 133rd Ave & Coon Creek 20.55 03/28/2014 0101- 43400 -62005 Check Total: 27.16 Vendor: DeltaDen Delta Dental of Minnesota Check Sequence: 11 ACH Enabled: False 5457889 April 2014- Premium 3,579.25 03/28/2014 0101- 00000 -21208 5457889 April 2014 Premium 263.60 03/28/2014 7100- 00000 -21218 Check Total: 3,842.85 Vendor: EganSery Egan Service Check Sequence: 12 ACH Enabled: False JC10096372 Signal @ Andover Blvd & Crosstown 727.97 03/28/2014 0101 - 43400 -63010 Check Total: Vendor: EmRespSo Emergency Response Solutions 727.97 Check Sequence: 13 ACH Enabled: False AP- Computer Check Proof List by Vendor (03/28/2014 - 10:01 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 1750 Transmitter Assy, Nightfighter, MMR, 4500 1,082.19 03/28/2014 0101- 42200 -61020 Check Total: 1,082.19 Vendor: G &K - G &K Services Inc Check Sequence: 14 1182109065 Uniform Cleaning 45.63 03/28/2014 5200- 48200 -61005 1182109065 Uniform Cleaning 22.84 03/28/2014 5100- 48100 -61005 1182109065 Uniform Cleaning 22.80 03/28/2014 6100- 48800 -61020 1182109065 Uniform Cleaning 68.47 03/28/2014 0101 - 45000 -61020 1182109065 Uniform Cleaning 22.83 03/28/2014 0101- 43300 -61020 1182109065 Uniform Cleaning 159.77 03/28/2014 0101 - 43100 -61020 1182223345 Uniform Cleaning 72.15 03/28/2014 5200- 48200 -61005 1182223345 Uniform Cleaning 36.10' 03/28/2014 5100 - 48100 -61005 1182223345 Uniform Cleaning 36.10 03/28/2014 0101-43300 -61020 1182223345 Unifonn Cleaning 252.58 03/28/2014 0101 -43100 -61020 1182223345 Uniform Cleaning 108.24 03/28/2014 0101- 45000 -61020 1182223345 Uniform Cleaning 36.04 03/28/2014 6100- 48800 -61020 Check Total: 883.55 Vendor: GovConn GovConnection, Inc. Check Sequence: 15 51149830 Toner for Printer 1,153.36 03/28/2014 0101- 41600 -61005 Check Total: 1,153.36 Vendor: l lagl'orsT Ted Ilagfors Inc. Check Sequence: 16 201405 2014 Electrical Inspections 685.13 03/28/2014 0101- 42300 -63005 Check Total: 685.13 Vendor: Hakanson Hakanson Anderson Assoc., Check Sequence: 17 32766 Andover /Crosstn Turn Lane Impr 1,750.00 03/28/2014 4140- 49300 -63005 32771 2014 Street Recon -Makah St 1,450.00 03/28/2014 4140 -49300 -63005 Check Total: 3,200.00 Vendor: I-iydromet Hydromethods, LLC Check Sequence: 18 201403507 3rd Gen Surface Water Mgmt 1,739.00 03/28/2014 5300- 48300 -63010 Check Total: 1,739.00 Vendor: KnutsMel Melissa Knutson Check Sequence: 19 2014 Day Care Flex Acct 1,260.00 03/28/2014 0101 - 00000 -21211 AP- Computer Check Proof List by Vendor (03/28/2014 - 10:01 AM) ACH Enabled: False ACII Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Page 3 Invoice No Description Amount Payment Date Acct Number Reference _ Check Total: 1,260.00 Vendor: LOCATO Locators & Supplies, Inc. Check Sequence: 20 ACH Enabled: False 0221075 -IN Misc. Sign Supplies 921.29 03/28/2014 0101- 43300 -61030 Check Total: 921.29 Vendor: Mcnards - Mcnards Check Sequence: 21 ACH Enabled: False 49219 Mortar 19.42 03/28/2014 0101 - 41970 -61120 49323 Tools 45.49 03/28/2014 0101 - 43100 -61205 49405 Power Grout 19.99 03/28/2014 0101 - 41970 -61120 49815 Misc. Supplies 5.74 03/28/2014 0101 - 41970 -61120 49893 Misc. Supplies 20.61 03/28/2014 0101 - 41930 -61120 50319 Misc. Supplies 4.29 03/28/2014 0101 - 41970 -61120 50574 Misc. Supplies 31.72 03/28/2014 010143100 -61020 Check Total: 147.26 Vendor: MetSales Metro Sales Incorporated Check Sequence: 22 ACH Enabled: False 584680 2014 Copier Maintenance Contract 39.95 03/28/2014 5100- 48100 -62300 584680 2014 Copier Maintenance Contract 1,157.00 03/28/2014 2130 - 44000 -62300 584680 2014 Copier Maintenance Contract 244.00 03/28/2014 0101- 42200 -62300 584680 2014 Copier Maintenance Contract 589.00 03/28/2014 0101 - 42300 -62300 Check Total: 2,029.95 Vendor: MctArea Metropolitan Area Manageme Check Sequence: 23 ACH Enabled: False 1357 2014 Membership Dues 45.00 03/28/2014 0101- 41200 -61320 Check Total: 45.00 Vendor: Microsof Microsoft Corporation - Check Sequence: 24 ACH Enabled: False C10006A6MQ March 2014 Licenses 280.00 03/28/2014 0101 - 41420 -61320 Check Total: 280.00 Vendor: NCPERS NCPERS Group Life Ins: Mi Check Sequence: 25 ACH Enabled: False 3120414 April 2014 Premium 16.00 03/28/2014 7100- 00000 -21218 3120414 April 2014 Premium - - 144.00 03/28/2014 0101- 00000 -21205 Check Total: 160.00 - Vendor: Nextel Nextel Communications Check Sequence: 26 ACH Enabled: False 743073318 -148 Monthly Cell Phone Service 275.38 03/28/2014 0101- 41200 -62030 AP- Computer Check Proof List by Vendor (03/28/2014 - 10:01 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 743073318 -148 Monthly Cell Phone Service 93.74 03/28/2014 0101- 42300 -62030 743073318 -148 Monthly Cell Phone Service - 52.90 03/28/2014 0101- 41100 -62030 743073318 -148 Monthly Cell Phone Service 20.40 03/28/2014 010141910 -62030 743073318 -148 Monthly Cell Phone Service 76.47 03/28/2014 0101 - 41300 -62030 743073318 -148 Monthly Cell Phone Service 114.28 03/28/2014 2130 - 44000 -62030 743073318 -148 Monthly Cell Phone Service 99.88 03/28/2014 0101 - 41500 -62030 743073318 -148 Monthly Cell Phone Service 384.83 03/28/2014 0101 - 41600 -62030 7430733 1 8 -148 Monthly Cell Phone Service 20.40 03/28/2014 0101- 41400 -62030 743073318 -148 Monthly Cell Phone Service 152.78 03/28/2014 0101- 41920 -62030 743073318 -148 Monthly Cell Phone Service 79,46 03/28/2014 0101 - 41420 -62030 743073318 -148 Monthly Cell Phone Service 211.96 03/28/2014 0101 - 45000 -62030 743073318 -148 Monthly Cell Phone Service 20.40 03/28/2014 0101 - 41930 -62030 743073318 -148 Monthly Cell Phone Service 61.21 03/28/2014 5200 -48200 -62030 743073318 -148 Monthly Cell Phone Service 20.40 03/28/2014 0101- 43300 -62030 743073318 -148 Monthly Cell Phone Service 195.72 03/28/2014 0101- 43100 -62030 743073318 -148 Monthly Cell Phone Service - 98.71 03/28/2014 6100 -48800 -62030 743073318 -148 Monthly Cell Phone Service 180.68 03/28/2014 5100.48100 -62030 Check Total: 2,159.60 Vendor: NoAmSalt North American Salt Company Check Sequence: 27 ACII Enabled: False 71138697 Bulk Salt Purchase 4,289.15 03/28/2014 0101 - 43200.61125 71139489 Bulk Salt Purchase 4,227.01 03/28/2014 0101 - 43200 -61125 Check Total: 8,516.16 Vcndor: Poslmast Postmaster Check Sequence: 28 ACH Enabled: False May -Aug 2014 Postage for Newsletter 3,300.00 03/28/2014 0101 -41210 -61405 Check Total: 3,300.00 Vendor: PrintSer Printers Service, Inc. Check Sequence: 29 ACH Enabled: False 269230 Ice Knife Sharpening 54.00 03/28/2014 2130- 44300 -61020 Check Total: 54.00 Vendor: Reliasta Reliastar Life Insurance Co. Check Sequence: 30 ACH Enabled: False I IA3606125 March 2014 Premium - 56.40 03/28/2014 0101 - 42200 -60330 1IA3606125 March 2014 Premium 1,523.05 03/28/2014 0101 - 00000 -21205 11A3606125 March 2014 Premium 3.60 03128/2014 7100- 00000 -21218 11 A3 76913 8 April 2014 Premium 1,523.05 03/28/2014 0101- 00000 -21205 IIA3769138 April 2014 Premium 3.60 03/28/2014 7100 - 00000 -21218 1IA3769138 April 2014 Premium 56.40 03/28/2014 0101- 42200 -60330 AP- Computer Check Proof List by Vendor (03/28/2014 - 10:01 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 3,166.10 Vendor: RoyalTi Royal Tire Inc - Check Sequence: 31 ACH Enabled: False 82657 Tires for Unit #4810 467.96 03/28/2014 6100- 48800 -61115 Check Total 46296 Vendor: Short Short,Elliott,Hcndrickson, Inc Check Sequence: 32 ACH Enabled: False 278752 Woodland Creek Wetland Bank 152.18 03/28/2014 0101 - 49100 -63005 279510 Sprint wenna Relocate -Twr #2 474.38 03/28/2014 7200- 00000 -24203 Check Total: 626.56 Vendor: Skinner Marline Skinner Check Sequence: 33 ACH Enabled: False March 2014 March 2014 Animal Control 150:00 03/28/2014 0101 - 42500 -63010 Check Total: 150.00 Vendor: StarTri2 Star Tribune Check Sequence: 34 ACH Enabled: False 10962115 Monthly lPad Subscription 14.96 03/28/2014 0101- 41200 -61325 Check Total: 14.96 Vendor: SupSolut Supply Solutions LLC Check Sequence: 35 ACII Enabled: False 1827 Acrylic Mirror & Brackets _ 315.19 03/28/2014 0101- 41970 -61120 Check Total: 315.19 Vendor: TCGarage Twin City Garage Door Co. Check Sequence: 36 ACH Enabled: False 410744 Garage Door Repair @ Fire Station #1 556.50 03/28/2014 0101 - 41920 -63105 Check Total: 556.50 Vendor: UnigPavi Unique Paving Materials Co Check Sequence: 37 ACII Enabled: False 233606 Cold Patch Mix 192.50 03/28/2014 0101 - 43100 -61125 Check Total: 192.50 Vendor: Verizon Verizon Wireless Check Sequence: 38 ACII Enabled: False 9721692414 2014 Monthly Access Fee 35.01 03/23/2014 0101 - 42200 -62030 9721692414 2014 Monthly Access Fee 26.02 03/28/2014 0101- 42200 -62030 9721692414 2014 Monthly Access Fee 26.02 03/28/2014 5100- 48100 -62030 9721692414 2014 Monthly Access Fee 26.02 03/28/2014 5100- 48100 -62030 9721692414 2014 Monthly Access Fee 26.02 03/28/2014 0101 - 42200 -62030 AP- Computer Check Proof List by Vendor (03/28/2014 - 10:01 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference 9721692414. 2014 Monthly Access Fee 26.02 03/28/2014 0101- 42200 -62030 9721692414 2014 Monthly Access Fee - 26.02 03/28/2014 0101 - 42200 -62030 AP- Computer Check Proof List by Vendor (03/28/2014 - 10:01 AM) Page 7 Check Total: 191.13 Vendor: WellsFar Wells Fargo Bank Check Sequence: 39 ACH Enabled: False Postage 22.48 03/28/2014 0101 - 42200 -61405 Membership Dues 120.00 03/28/2014 0101 - 41400 -61320 Anoka Co. Mgrs Meeting 12.45 03/28/2014 0101 - 41200 -61310 Fuel for Unit #371 10.00 03/28/2014 6100 - 48800 -61045 Misc. Supplies 35.67 03/28/2014 6100- 48800 -61020 Floor Cable Protector 910.73 03/28/2014 2130 - 44300 -61020 Floor Cable Protector 910.73 03/28/2014 2130- 44400 -61020 Parking for Conference 8.60 03/28/2014 5100 -48100 -61410 Misc. Supplies 15.98 03/28/2014 0101 - 43100 -61005 Credit for Return Supplies - 120.00 03/28/2014 0101 - 43100 -61005 Registration for Conference 640.00 03/28/2014 0101- 42200 -61315 Misc. Supplies 414.20 03/28/2014 0101- 42200 -61020 Vending Machine - 21.94 03/28/2014 7100- 00000 -24208 Meals for Council Meeting 50.74 03/28/2014 0101 - 41100 -61310 Job Posting Ad 95.00 03/28/2014 0101 - 41230 -63025 Misc. Supplies 102.87 03/28/2014 0101- 41230 -61005 Registration for Conference 195.00 03/28/2014 0101 - 41600 -61315 Pop Machine 18.17 03/28/2014 7100- 00000 -24208 Subscription 35.00 03/28/2014 0101- 43200 -61325 Computer Upgrades 115.84 03/28/2014 0101 - 41420 -61225 Ship Savin Copier Back to Vendor 564.99 03/28/2014 0101- 41930 -62200 Hind Rail @ Community Center 124.78 03/28/2014 2130 - 44300 -61120 Repair for Water Damage@ Sunshine 209.45 03/28/2014 0101- 41970 -61120 Check Total: 4,514.62 Vendor: WenckAss Wenck Associates, Inc. Check Sequence: 40 ACH Enabled: False 11400866 Ditch 6 & 71 Study 3,280.40 03/28/2014 5300- 48300 -63005 Check Total: 3,280.40 Vendor: WSB WSB & Associates, Inc. Check Sequence: 41 ACH Enabled: False 14 Sports Complex - 3535 161 st Ave 985.64 03/28/2014 4180- 49300 -63005 Check Total: 985.64 AP- Computer Check Proof List by Vendor (03/28/2014 - 10:01 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: 55,920.03 Total of Number of Checks: 41 AP- Computer Check Proof List by Vendor (03/28/2014 - 10:01 AM) Page 8 Accounts Payable Computer Check Register User: BrendaF Printed: .03/21/2014 - 10:24AM Batch: 00421.03.2014 Bank Account: Check Check Vendor No 36211 Hawkinsl E AP- Computer Check Register (03/21/2014 - 10:24 AM) Vendor Name Hawkins . Baumgartner, P.A Check 36211 Total: Report Total: V A ND OVER Date Invoice No Amount 3/21/2014 February 14,679.14 February 273.46 February 193.90 15,156.50 15,15650 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 03/28/2014 - 10:36AM Batch: 00401.04.2014 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AndFire Andover Firefighters Check Sequence: I ACH Enabled: False 2014 Andover Firefighters Relief Assoc 55,000.00 04/01/2014 0101- 42200 -60540 Check Total: 55,000.00 Vendor: CorvalCo Corval Constructors, Inc Check Sequence: 2 ACH Enabled: False 807039 Repairs on Furnace @ FS #1 178.25 04/01/2014 0101- 41920 -63105 807100 Repair Water Pump Motor @ FSO 369.25 04/01/2014 0101 - 41920 -63105 807158 Frozen Pipes @ Sunshine 15,343.90 04/01/2014 6200- 48900 -63105 Check Total: Total for Check Run: Total of Number of Checks: 15,891.40 70,891.40 2 AP- Computer Check Proof List by Vendor (03/28/2014 - 10:36 AM) Page 1 CC: Jim Dickinson, City AdministratoTos/City ►3 David Berkowitz, Director of Pub Engineerbb FROM: Jason Law, Assistant City Engineer SUBJECT: Approve Plans & Specs /Order Advertisement for Bids /12- 37A/Andover Blvd. NW & Crosstown Blvd. NW Turn Lane Improvements - Engineering DATE: April 1, 2014 INTRODUCTION The City Council is requested to approve final plans and specifications and order the advertisement for bids for Project 12 -37A, Andover Boulevard NW & Crosstown Boulevard NW Turn Lane Improvements. DISCUSSION In March of 2013 a traffic analysis was conducted to look at near term and long term solutions to improve traffic flow around Andover High School and the surrounding area during peak traffic flows. Several near term scenarios were identified in the report. The results of the study identified that the extension of the southbound right turn lane on Crosstown Boulevard along with a free flowing right turn / auxiliary lane on Andover Boulevard to the Andover High School entrance (see attached Figure 313) would provide the most benefit for the cost. The scenarios were discussed with the Anoka County Highway Department and Anoka Hennepin School District #I I and agreed to by all parties. The public hearing was held before the City Council on March 4, 2014. BUDGETIMPACT The project would be funded through special assessments (to AHSD #11), the City's Road and Bridge Fund (in turn reimbursed through Municipal State Aid Funds), and through Anoka County participation. The cost allocation as identified in the feasibility report is estimated below. Actual cost participation will be based upon the project bids and actual project costs. City of Andover: $249,310.00 Anoka County: $184,420.00 Anoka Hennepin School District #11: $135,780.00 ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement for bids for Project 12 -37A, Andover Boulevard NW & Crosstown Boulevard NW Turn Lane Improvements. X4;v d, Jason J. Law, P.E. Attachments: Resolution Project Location Map cc: Doug Fisher, Anoka County Engineer Chuck Holden, Anoka - Hennepin Schools Keith Paulson, Anoka - Hennepin Schools, Transportation Director CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 12 -37A, ANDOVER BOULEVARD NW & CROSSTOWN BOULEVARD NW TURN LANE IMPROVEMENTS. WHEREAS, pursuant to Resolution No. 015 -14 , adopted by the City Council on the 4' day of March , 2014, the City Engineer has prepared final plans and specifications for Project No. 12 -37A . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 1ST day of April 2014. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 9:00 a.m., Friday, May 2, 2014 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 1St day of April , 2014, with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER voting Michael R. Gamache - Mayor 1 3 �! *ACTS TO SIGNAL POLE gl impv!�a.SCHOOL SIGN 0 14' volt/— K% COLOR TABLE PROPOSED ROADWAY RAISED MEDIANS, CURBS .y' SHOULDER 0 y GRASS MEDIAN OF BIKE PATH CONCRETE PED RAMP S T4r •✓& If , - ,. ,�i' .S, SCALE IN FIEF: FIEF: -T7 FIGURE 3B FREE RIGHT AND FULL AUXILIARY LANE AT CROSSTOWN BLVD & ANDOVER BLVD ANDOVER AREA TRAFFIC STUDY 05sti pat-color.plTcTg t>mi.tt>l 3/20/2013 10:10:13 AM H:\ANDV\N15106158\CAD\Prelim\cJgn\AlI Layouts.dgr 0 1 -r 1 3 �! *ACTS TO SIGNAL POLE gl impv!�a.SCHOOL SIGN 0 14' volt/— K% COLOR TABLE PROPOSED ROADWAY RAISED MEDIANS, CURBS .y' SHOULDER 0 y GRASS MEDIAN OF BIKE PATH CONCRETE PED RAMP S T4r •✓& If , - ,. ,�i' .S, SCALE IN FIEF: FIEF: -T7 FIGURE 3B FREE RIGHT AND FULL AUXILIARY LANE AT CROSSTOWN BLVD & ANDOVER BLVD ANDOVER AREA TRAFFIC STUDY 05sti pat-color.plTcTg t>mi.tt>l 3/20/2013 10:10:13 AM H:\ANDV\N15106158\CAD\Prelim\cJgn\AlI Layouts.dgr 0 1 t--LND0VE^ 9 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Public Works ' e or /City Engineer FROM: Todd J. Haas, LRRWMO Member SUBJECT: Approve Resolution/LRRWMO JPA - Engineeirng DATE: April 1, 2014 INTRODUCTION The City Council is requested to approve the resolution approving an amendment to the Joint Powers Agreement with the Lower Rum River Watershed Management Organization. DISCUSSION The Joint Powers Agreement that removes the City of Coon Rapids from within the boundaries of the LRRWMO has already been approved by all four cities. As part of the JPA, a resolution must be approved along with the JPA which was previously approved by the City Council. Attached is the resolution. ACTION REQUIRED The City Council is requested to approve the resolution approving an amendment to the Joint Powers Agreement with the Lower Rum River Watershed Management Organization. Respectfully submitted, Todd J. Haas Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. -14 A RESOLUTION APPROVING AN AMENDMENT TO THE JOINT POWERS AGREEMENT WITH THE LOWER RUM RIVER WATERSHED MANAGEMENT ORGANIZATION. WHEREAS, the City of Coon Rapids has a very small geographical area located within the boundaries of the Lower Rum River Watershed Management Organization ( LRRWMO) boundaries; and WHEREAS, the City of Coon Rapids has requested to be removed from the LRRWMO; and WHEREAS, to remove the City of Coon rapids from the LRRWMO, requires all member cities of the LRRWMO to approve an amendment to the LRRWMO Joint Powers Agreement (JPA). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota: 1. An amendment to Lower Rum River Watershed Management Organization ( LRRWMO) Joint Powers Agreement to remove the City of Coon Rapids from the LRRWMO is hereby approved. 2. The Mayor and City Clerk are hereby authorized to execute said amendment to LRRWMO Joint Powers Agreement. 2014. Adopted by the City Council of the City of Andover this 1St day of April , ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVE R.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Makinen, Human Resources Manage SUBJECT: Approve Appointment — Fire Chief DATE: April 1, 2014 Due to the expected retirement of Dan Winkel, Fire Chief, the Fire Department has the position of Fire Chief available. The Human Resources Department has completed the interview and selection process to fill this position. The initial interview team consisted of the City Administrator, the Human Resources Manager and Chief Charlie Thompson from Anoka - Champlin Fire Department. Candidates were then interviewed by the Fire Marshall and Assistant Fire Chief along with a tour of Fire Station #1. There were 20 applications submitted and 7 applicants were interviewed. Subsequent interviews were held with the City Administrator. The interview team recommends hiring Jerry Streich. Jerry is currently the Fire Chief at the Centennial Fire District, serving the Cities of Lino Lakes, Centennial, and Circle Pines. Mr. Streich has over twenty six years of experience and education in the field of public safety. The proposed starting date for this position would be May 5, 2014. BUDGETIMPACT Mr. Streich has been offered $97,891 annually, which is the 2014 Step Level 3 salary, and then would be eligible for any general increases and annual Step Increases after successful completion of his 6 -month probationary period. ACTION REQUESTED The Council is requested to appoint Jerry Streich as the new Fire Chief in the Fire Department. Respectfully submitted, Dana Makinen 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance D FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Amend Fee Ordinance DATE: April 1, 2014 INTRODUCTION The Building Official is recommending the following changes to the fee ordinance, providing clarification to several fee categories modified as of January 1, 2014: Plumbing Permit Gas Piping Permit - Not Associated With $75.00 minimum or $12.00 per gas A Fixture opening, whichever is eater Plumbing Permit Water Heater or Water Softener. New or Replacement $45.00 Plumbing Permit Landscape Irrigation System Backflow Preventer Installation $45.00 - Sanitary Sewer Hoak up PeEm'* Fee: $75.00 Service Connection / Ins ection Fee (Stme SuEeharge Add $5.00) Water Service Connection / Inspection Fee $75.00 (State aura,.,. Add $5 `"`° ° ' nm Water Permit Fees: The Finance Department is recommending these fee schedule modifications. BUDGET IMPACT The clarifications will not result in expenditures or revenues but will codify and clarify fees to be charged for services provided by the Building Inspection Department. ACTION REQUESTED The Andover City Council is requested to approve the changes to the fee ordinance. Respectfully submitted, Lee Brezinka Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORD. NO. AN ORDINACE AMENDING THE CITY CODE TITLE 1 -7 -3 ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLCTED BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: City code 1 -7 -3 is hereby amended as follows: Building Inspections and Permitting: Plumbing Permit Gas Piping Permit - Not Associated With $75.00 minimum or $12.00 per gas A Fixture opening, whichever is greater Plumbing Permit Water Heater or Water Softener, New or Replacement $45.00 Plumbing Permit Landscape Irrigation System Backflow Preventer Installation $45.00 Sanitary Sewer Heek up Permit Feei Service Connection / Inspection Fee $75.00 (State SwFeharg Add $5.90) Water Service Connection / Inspection Fee $75.00 (State cwcharg Add $5.00) Water Permit Fees: Adopted by the City Council of the City of Andover on this Attest: Michelle Hartner- Deputy City Clerk CITY OF ANDOVER Michael R. Gamache -Mayor C I T Y O F (2) N 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV To: Mayor & City Council CC: Jim Dickinson, City Administrat David D. Berkowitz, Director of From: Todd J. Haas, Assistant Public or PublrDirecr ngineer � Works Subject: Appro ve Naming 40 Acre Sports Complex & Field Names /3535 —1615 Avenue NW/12 -31, Cont. - Engineering Date: April 1, 2014 INTRODUCTION The City Council is requested to approve the naming of the 40 Acre Sports Complex and fields located at 3535 -1615 Avenue NW. DISCUSSION The name of the 40 Acre Sports Complex was recently discussed at a City Council workshop meeting on March 25, 2014. Based on the discussion from that meeting, the City Council is requested to approve the following: • The 40 Acre Sports complex is recommended to be named Pine Hills North. • The south field at the 40 Acre Sports Complex is recommended to be named Bennett Field. • The east field at the 40 Acre Sports Complex is recommended to be named Grow East Field. • The west field at the 40 Acre Sports Complex is recommended to be named Grow West Field. • Pine Hills Park located on the south side of 1615 Avenue NW will be renamed to Pine Hills South Park. ACTION REQUESTED The City Council is requested to consider the naming of the 40 Acre Sports Complex and fields located at 3535 -161st Avenue NW. Respectfully submitted, Todd J. Haas Cc: Ted Butler, Park and Recreation Commission Chair 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI:ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Approve Service & Licensing Agreement - CivicPlus April 1, 2014 V INTRODUCTION At the March 25th City Council workshop the City Council received a presentation from Administration on the need of upgrading the City's website. Direction from the Council at the workshop was to proceed with upgrading the City website. DISCUSSION For the past few years Council and Staff have discussed enhancing the City website. Our current website provider, while they have provided a decent low cost solution for a number of years, they have not kept up with what is being desired and needed by web users of today. The City Information Services Coordinator and I have viewed numerous websites and have interviewed website developers that are currently working with a number of Twin Cities metro area municipalities to assist in upgrading or developing their websites, on company stood out. We were very impressed by what CivicPlus had to offer, the quality of their developed websites and the ease of maintaining their developed websites. Administration recommends the City Council approve the attached Service & Licensing Agreement with CivicPlus for the creation of a unique website for the City of Andover. The City Attorney has provided comments on the agreement and those comments are contained in the agreement. BUDGET IMPACT Total cost for project development and deployment would be $30,791. Annual services will be approximately $5,000 annually. This project will be funded by the Capital Reserve Fund and the IT Budget. ACTION REQUESTED The Council is requested to approve the attached Service & Licensing Agreement with CivicPlus. Minnesota Clients Anoka County Apple Valley Arden Hills Blue Earth County Brooklyn Center Brooklyn Bridge Alliance for Youth Subsite Burnsville Chanhassen Chaska Chisago County Clay County Columbia Heights Top Valu Liquors Dept. Header Package Crow Wing County East Bethel East Grand Forks Elk River Freeborn County Goodhue County International Falls Inver Grove Heights Litchfield Northfield Northfield Economic Development Dept. Header Package Northfield Housing and Redevelopment Dept. Header Package Northfield Intranet Dept. Header Package Northfield Library Dept. Header Package Northfield Public Safety Center Dept. Header Package Otter Tail County Rosemount South St. Paul St. Paul St. Cloud St. Cloud Regional Airport Subsite St. Cloud River's Edge Subsite St. Cloud Sustainability Subsite St. Joseph Stevens County Website underdevelopment www.citvofapplevallev.org www.citvofarden hil Is.org www.blueearthcountymn.gov www.citvofbrooklyncenter.org Website under development www.bumsville.org www.ci.chanhassen.mn.us Website under development Website under development Website underdevelopment www.ei.columbia-heights.mn.us www.ci. columbia - heights.mn.us /index.aspx ?N ID =106 www.crowwing.us www.ci.east-bethei.mn.us www.egf.mn www.elkrivermn.gov Website underdevelopment Website underdevelopment www.ci.internafional-falls.mn.us www.ci.inver-grove-heights.mn.us Website under development www.ci.northfield.mn.us www.ci .northfield.mn.us /Index.aspx ?NI D =159 http : / /mn- northfield.civicplus.com /I ndex.asox? N I D =201 Not accessible to the public www.ci.northfield.mn.us /library www. ci.northfield.mn.us /index.aspx ?NI D =263 Website under development www.ci.rosemount.mn.us us www.southstpaul.org www.stpaul.gov www.ci.stcloud.mn.us www.steloudairport.com www. stclouddversedgecohventioncenter .com www.ci.stcloud.mn.us/index.aspx?NID=1 1 5 www.citvofstioseph.com www.co.stevens.mn.us Victoria www.ci.victoria.mn.us Waseca County www.co.waseca.mn.us Washington County www.co.washinoton.mn.us Watonwan County www.co.watonwan.mn.us St. James subsite www.ci.stiames.mn.us Wright County Website underdevelopment 4 Cli Ad PService & License Agreement for Andover, MN Project Development Organization City of Andover URL http: / /www.andovermn.gov/ Street Address 1685 Crosstown Boulevard NW Address 2 City Andover State MN Postal 55304 Code CivicPlus provides telephone support for all trained clients from 7am —7pm Central Time, Monday- Friday (excluding holidays). Emergency Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for ensuring CivicPlus has current updates. Emergency Contact & Mobile Phone XX Emergency Contact & Mobile Phone XX Emergency Contact & Mobile Phone XX Billing Contact XX E -Mail XX Phone XX Ext. XX Fax XX Billing Address XX Address 2 XX City Andover ST MN Postal 55304 Code Tax ID # XX Sales Tax XX Exempt # Billing Terms XX Account Bryan Hahlbeck Rep Info Required on Invoice (PO or Job #) Xx Contract contact Jim Dickinson Email j.dickinson @andovermn.gov Phone 763- 767 -5110 Ext. XX Fax XX Project Contact Scott Allen Email s.allen @andovermn.gov Phone 763 - 767 -5140 Ext. Xx Fax Xx Terms & Conditions ent Deliverable 1. Icon Enterprises, Inc., d /b /a CivicPlus ( "CivicPlus ") will create a unique website for the City of Andover ( "Client') that includes all functionality as defined in Exhibit A — CivicPlus Project Deliverables, attached hereto. 2. After 48 consecutive months under these terms.and associated pricing, Client becomes fully eligible for a CP Basic Redesign at no additional cost. See Exhibit B for complete details. ditional Services 3. Client may contract with CivicPlus for additional Consulting, Website Design, Setup, Programming, site modification, Training services (Project Development Services), additional Graphic Design that exceed those defined in Exhibit A. CivicPlus will invoice Client for the additional services immediately prior to project Go-Live. Services that involve billable time beyond the contracted amount will be documented and invoiced. Written approval by the Client is necessary before billable time is incurred. Page 1 of 4 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicP[us.com Toll Free 888 - 228 -2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785- 587 -8951 CPService & License Agreement for Andover, MN 4. Client may contract with CivicPlus for additional Annual Services that exceed those defined in Exhibit A. CivicPlus will invoice Client for Annual Services immediately prior to project Go-Live. Modules that incur additional usage fees may be purchased and activated at any time. Billing & Payment Terms 5. One -third of the total First Year Fee will be billed upon completion of Phase 1: Consulting; one -third of the total First Year Fee will be billed upon completion of Phase 3: Website Reveal Presentation. The remainder of the total First Year Fee and any additional Project Development services will be invoiced after Phase 4: Customized Website Training has been completed. 6. The Client shall sign a project completion and acceptance form prior to project go -live. The date may be extended if material system or operational failures are encountered. Immediately after completing training the final bill for the project development services will be billable and payable. All Parties agree that the website will not go -live until the project is accepted in writing by the Client. 7. Total First Year invoices are due by the first of the following month, but no later than 30 days from invoice date. Project Development will be discontinued if payment is not made within 30 days after the invoice due date. 8. Invoicing for Year 2 Annual Services begins one (1) year from contract signing. 9. Annual Services invoices may be prorated in order to correlate with the Client's budget year, and are invoiced prior to the year of service. 10. After project go -live, if the Client's account exceeds 60 days past due, Support will be discontinued until the Client's account is made current. If the Client's account exceeds 90 days past due, Annual Services will be discontinued until the Client's account is made current. Client will be given 30 days notice prior to discontinuation of services for non - payment. 11. The Client will be invoiced electronically through email. Upon request CivicPlus will mail invoices and the Client will be charged a $5.00 convenience fee. 12. Unless otherwise limited by law, a finance charge of 2.9 percent ( %) per month or $5.00, whichever is greater, will be added to past due accounts. Payments received will be applied first to finance charges, then to the oldest outstanding invoice(s). 13. Provided the Client's account is current, at any time the Client may request an electronic copy of the website graphic designs, the page content, all module content, all importable /exportable data, and all archived information ( "Customer Content'). Client agrees to pay $250 per completed request. Provided the Client's account is current, upon termination of services Client may request a complimentary electronic copy of website Customer Content. Agreement Renewal 14. This contract shall remain in effect for a period of one year (12 months) from signing. In the event that neither party gives 60 days' notice prior to the end of the initial or any subsequent term, this Agreement will automatically renew for an additional contract term. After 48 consecutive months under the terms of this contract and associated pricing, Client will be fully eligible for a CP Basic Redesign at no additional cost. 15. Either party may terminate the agreement at the end of the contract term by providing the other party with 60 days written notice prior to the contract renewal date. 16. In the event of early termination of this Agreement by the Client, Client forfeits eligibility for the CP Basic Redesign and all funds applied to such eligibility and full payment of the remainder of the contract is due within 15 days of termination. 17. Each year this Agreement is in effect, a technology investment and benefit fee of 5 percent ( %) of the total Annual Services costs will be applied. Support 18. CivicPlus will provide unlimited telephone support Monday- Friday, 7:00 am — 7:00 pm (Central Time) excluding holidays, for all trained Client staff. Emergency Support is provided on a 24/7/365 basis for emergency contacts named by the Client. Client is responsible for providing CivicPlus with contact updates. 19. Support includes providing technical support of the GCMS® software, application support (pages and modules), and technical maintenance of Client's website. Following initial setup, additional page design, graphic design, user training, site modification, and custom programming may be contracted separately for an additional fee. 20. During the period of this agreement and subsequent annual renewals, CivicPlus warrants that it will, without additional charge to the Client, take action to correct any problems or defects discovered in the GCMS® software and reported to CivicPlus by the Client, such warranty to include ongoing maintenance upgrades and technical error correction. Page 2 of 4 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888- 228 -2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785- 587 -8951 C;) Service & License Agreement for Andover, MN 21. CivicPlus provides online website statistics software at no extra charge. If Client desires to use other website statistic software, CivicPlus will provide the necessary log file access at no charge to the client. Marketing 22. Client will work with the CivicPlus Marketing Department to make a reasonable attempt to gather information and meet deadlines associated with website award contest entries throughout the term of this agreement, and to create a case study related to their website. 23. Client permits CivicPlus to include an example of the Client's home page and a link to the Client's website on the CivicPlus corporate website. 24. Client will make a reasonable attempt to work with the CivicPlus Marketing Department to create a news item to be released in conjunction with their project Go -Live date. Client will provide CivicPlus with contact information for local and regional media outlets. CivicPlus may use the press release in any marketing materials as desired throughout the term of this Agreement. 25. Client allows CivicPlus to display a "Government Websites by CivicPlus" insignia, and web link at the bottom of their web pages. Client understands that the pricing and any related discount structure provided under this agreement assumes such perpetual permission. Intellectual Property, Ownership & Content Responsibility 26. Upon full and complete payment of submitted invoices for the Project Development and launch of the website, Client will own the Customer Content. 27. Upon completion of the development of the site, Client will assume full responsibility for website content maintenance and content administration. Client, not CivicPlus, shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use of all Customer Content. 28. Client shall not (i) license, sublicense, sell, resell, transfer, assign, distribute or otherwise commercially exploit or make available to any third party the GCMS@ software in any way; (ii) modify or make derivative works based upon the GCMS@ software; (iii) create Internet "links" to the GCMS@ software or "frame" or "mirror" any GCMS@ administrative access on any other server or wireless or Internet -based device; or (iv) reverse engineer or access the GCMS@ software in order to (a) build a competitive product or service, (b) build a product using similar ideas, features, functions or graphics of the GCMS@ software, or (c) copy any ideas, features, functions or graphics of the GCMS@ software. 29. The CivicPlus name, the CivicPlus logo, and the product and module names associated with the GCMS@ software are trademarks of CivicPlus, and no right or license is granted to use them. Indemnification 30. Client shall defend, indemnify and hold harmless CivicPlus, its partners, employees, and agents from and against any and all lawsuits, claims, demands, penalties, losses, fines, liabilities, damages, and expenses including attorney's fees of any kind, without limitation, in connection with the operations of and installation of software contemplated by this Agreement, or otherwise arising out of or in any way connected with the CivicPlus provision of service and performance under this Agreement. This section shall not apply to the extent that any loss or damage is caused by the negligence or willful misconduct on the part of CivicPlus. If Client and CivicPlus are both negligent, damages shall be apportioned in accordance with the percentage of negligence of each party. This paragraph is not intended to benefit entities not a party to this contract. Liabilities 31. CivicPlus will not be liable for any act, omission of act, negligence or defect in the quality of service of any underlying carrier or other service provider whose facilities or services are used in furnishing any portion of the service received by the Client. CivicPlus will not be liable for any failure of performance that is caused by or the result of any act or omission by Client or any entity other than CivicPlus that furnishes services, facilities or equipment used in connection with CivicPlus services or facilities. 32. Except as expressly provided in this Agreement, CivicPlus makes no expressed or implied representations or warranties, including any warranties regarding merchantability or fitness for a particular cause. Force Majeure 33. No party shall have any liability to the other hereunder by reason of any delay or failure to perform any obligation or covenant if the delay or failure to perform is occasioned by force majeure, meaning any act of God, storm, fire, casualty, unanticipated work stoppage, strike, lockout, labor dispute, civic disturbance, riot, war, national emergency, act of Government, act of public enemy, or other cause of similar or dissimilar nature beyond its control. CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Page 3of4 Toll Free 888- 228 -2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785- 587 -8951 C;) Service & License Agreement for Andover, MN Taxes 34. It is CivicPlus' policy to pass through sales tax in those jurisdictions where such tax is required. If the Client is tax - exempt, the Client must provide CivicPlus proof of their tax - exempt status, within fifteen (15) days of contract signing, and this agreement will not be taxed. If the Client's state taxation laws change, the Client will begin to be charged sales tax in accordance with their jurisdiction's tax requirements and CivicPlus has the right to collect payment from the Client for past due taxes. Acceptance We, the undersigned, agreeing to the conditions specified in this document, understand and authorize the provision of services outlined in this Agreement, contingent on City Council approval on April 1st, 2014. Client CivicPlus Date Date Sign and e-mail or Fax this Copy And – Mail Two (2) Signed Originals Attn: Contract Manager CivicPlus Contract Manager Email: SalesCoordinators @CivicPlus.com 317 Houston St., Suite E Fax: 785 - 587 -8951 Manhattan, KS 66502 We will e-mail or fax a counter - signed copy of the contract back to you so we can begin your project. Upon receipt of two signed originals, we will counter -sign and return one copy for your files. -- Remainder of this page left intentionally blank— Page 4 of 4 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888 - 228 -2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785 - 587 -8951 CP Service & License Agreement for Andover, MN Exhibit A - CivicPlus Project Deliverables All Quotes are in US Dollars and Valid April 30, 2014. Project Development and Deployment Initial GCMS® upgrades, maintenance, support and hosting — no additional cost $30,791 Annual Services (Continuing GCMS® Upgrades, Maintenance, Support and Hosting) $5,006 Billed 12 months from contract signing; subject to annual 5% increase year 3 and beyond -- Remainder of this page left intentionally blank -- Exhibit A 1 of 3 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888 - 228 -2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785 - 587 -8951 CService & License Agreement for Andover, MN Project Development Exhibit A 2 of 3 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.Civ!cPlus.com Toll Free 888 - 228 -2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785 - 587 -8951 Kick -Off Meeting Deliverable: Project Timeline, training jump start and worksheets Included Phase 1: Consulting Deliverable: Needs assessment, best practices and worksheets Included Phase 2: Website Preview Presentation Deliverable: Website layout and mood board will be presented for your Included approval Phase 3: Website Reveal Presentation Deliverable: Completed website design and navigation structure will be Included presented. You will be able to propose changes at this time. Phase 4: 24 Hours Customized Interactive Webinar Training for up to 6 employees Quote includes free use of up to 6 webcams and headsets Deliverable: Train System Administrator(s) on GCMS(& Administration, permissions, setting up groups and users, module administration. Basic User Included training on pages, module entries, applying modules to pages. Applied use and usability consulting to result in effective communication through your website. Phase 5: Go Live Deliverable: Content migrated from the current primary site to new site based on best practice recommendations. Custom website. Registration of site with all major search engines. Included Note: Content from sites other than the primary site can be migrated to the new primary site for an additional fee. Additional Functionality Google Translation Tool Included Mobile Website Detection or Responsive Design Included 5 additional CRT users for a total of 10 users Included Total Project Development and Deployment Fee Initial GCMS(& upgrades, maintenance, support and hosting included — no additional cost $30,791 Server Storage not to exceed 25 GB Exhibit A 2 of 3 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.Civ!cPlus.com Toll Free 888 - 228 -2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785 - 587 -8951 CService & License Agreement for Andover, MN Project Development Includes the Following: Support Maintenance of CivicPlus Hosting Modules Application &Modules Functionality • Agenda Center Shared Web /SQL Server Action Items Queue • Alerts Center & Emergency Alert Notification . Audit Trail / History Log • Archive Center Improvements Automated PDF Converter • Bid Postings Redundant Cooling Automatic Content Archiving • Blog Integration New & Upgraded Services Content Library • Business /Resource Directory Usage License Dynamic Breadcrumbs • Calendar Antivirus Protection Dynamic Sitemap • Carbon Calculator Phone Consulting Expiring Items Library • Citizen Request TrackerTm (5 users) Generic Mobile App (iOS & Android) • Community Connection Graphic Link Administration • Community Voice TM Links Redirect and Broken Links Finder • Document Center Menu Management • ePayment Center Mouse -over Menu Structure • Facilities & Reservations with Activities MuniMobileTM • Frequently Asked Questions Online Editor for Editing and Page Creation (WYSIWYG) • Forms Center Online Web Statistics (Only With CivicPlus Hosting) • Healthy City Printer Friendly /Email Page • Intranet Rotating Content • Job Postings RSS • My Dashboard . Search Engine Registration • News Flash . Site Layout Options • Notify Me® with CivicSend Email & 500 SMS Text . Site Search & Entry Log Subscription . Slideshow • Online Job Application with 1 Generic Application . Social Media Integration (Facebook & Twitter) • Opinion Poll . User & Group Administration Rights • Photo Gallery . Web Page Upload Utility • Postcard . Website Administrative Log • Quick Links • Real Estate Locator • Spotlight Staff Directory Annual Services Include the Following: Support Maintenance of CivicPlus Hosting Application &Modules 7 a.m. — 7 p.m. (CST) Monday — Friday Install Service Patches for OS Shared Web /SQL Server (excluding holidays) Upgrades DNS Consulting & Maintenance 24/7 Emergency Support Fixes Monitor Bandwidth - Router Traffic Dedicated Support Personnel Improvements Redundant ISP 2 -hour Response During Normal Hours Integration Redundant Cooling Usability Improvements Testing Diesel Powered Generator Integration New & Upgraded Services Development Daily Tape Backup Proactive Support for Updates & Fixes Usage License Intrusion Detection & Prevention Online Training Manuals Antivirus Protection Monthly Newsletters Upgrade Hardware Phone Consulting CivicPlus Connection Exhibit A 3 of 3 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888 - 228 -2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785 - 587 -8951 CService & License Agreement for Andover, MN Exhibit B — Redesign Details • New design • Redevelop banner • Redevelop navigation method (may choose top drop -down or other options) • Design setup - wireframe • Redevelop graphic elements ofwebsite (Newsflash, FACls, Calendar, etc.) • Project Management • Testing • Review • Content Migration — Includes retouching of all existing published pages to ensure proper formatting, menu structure, and application of new site styles. Note: Content will not be rewritten, reformatted or pages broken up (shortened or re- sectioned) • Site styles and page layouts will be touched so all pages match the new design and migrate cleanly • Spelling and broken links will be checked and reported if unable to correct Exhibit B 1 of 1 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicP]us.com Toll Free 888- 228 -2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785- 587 -8951 • 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator / Finance Lee Brezinka, Assistant Finance Director Call for the Sale of Bonds — Ehlers and Associates April 1, 2014 INTRODUCTION As part of the 2014 -2018 Capital Improvement Plan (CIP) the City contemplated the issuance of bonds for various public improvements and equipment purchases. This agenda item initiates that process. Also during any bond issuance process, it is a good time to review past debt issuances for potential long term debt service savings. There are currently no refunding opportunities at this time. DISCUSSION Ehlers and Associates, the City's fiscal advisor, will be present at the meeting to discuss pre -sale reports for the sale of equipment certificates. BUDGET IMPACT The equipment bonds are contemplated as part of the 2014 -2018 CIP, and the 2014 budget provides for the equipment purchases. ACTION REQUESTED The City Council will be asked to approve the resolution for the sale of equipment certificates. Respectfully submitted, 14,0�e_ � 1! Lee Brezinka U Attachments: Pre -Sale Report and Resolution EHLERS LEADERS IN PUBLIC FINANCE April 1, 2014 Pre -Sale Report for City of Andover, Minnesota $1,555,000 General Obligation Equipment Certificates, Series 2014A Prepared by: Todd Hagen Senior Financial Advisor And Mark Ruff Senior Financial Advisor an t ° 1- 800 -552 -1171 1 www.ehlers- inc.com Executive Summary of Proposed Debt Proposed Issue: $1,555,000 General Obligation Equipment Certificates, Series 2014A Purpose: The proposed issue includes financing for the acquisition of a new fire truck and various other capital equipment for the City. Debt service will be paid from ad valorem property taxes. Authority: The Certificates are being issued pursuant to Minnesota Statutes, Chapters: • 412 • 475 The maximum that an entity can issue Certificates for at any one time without publication of a resolution allowing for a reverse referendum is limited to .25% of market value. The Certificates do not exceed the taxable market value limit. The Certificates will count against the City's legal debt limit of 3% of market value. The Certificates do not exceed the net debt limit. The Certificates will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Term /Call Feature: The Certificates are being issued for a 6 year term. Principal on the Certificates will be due on February 1 in the years 2015 through 2020. Interest is payable every six months beginning February 1, 2015. The Certificates are being offered without option of prior redemption. Bank Qualification: Because the City is issuing less than $10,000,000 in the calendar year, the City will be able to designate the Certificates as "bank qualified" obligations. Bank qualified status broadens the market for the Certificates, which can result in lower interest rates. Rating: The City's most recent bond issues were rated AA+ by Standard & Poor's. The City will request a new rating for the Certificates. Method of Sale /Placement: In order to obtain the lowest interest cost to the City, we will solicit competitive bids for purchase of the Certificates from local banks in your area and regional underwriters. We have included an allowance for discount bidding equal to 1.2% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Certificates are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your Presale Report April 1, 2014 City of Andover, Minnesota Page 1 Presale Report City of Andover, Minnesota April 1, 2014 Page 2 borrowing amount. Premium Bids: The current generational low in interest rates has caused concerns amongst investors as to the impacts to the value of existing bonds in the case interest rates generally increase in the future. When interest rates rise, the value of existing bonds generally falls. In order to mitigate the decline in value of existing bonds, many investors are demanding "premium" pricing structures. A premium is achieved when the coupon for any maturity. exceeds the yield, resulting in a price greater than the face value. The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000. For this issue of ,Certificates we have been directed to use the premium increase the net proceeds for the project. The adjustments may slightly change the true interest cost of the original bid, either up or down. You have the choice to limit the amount of premium in the bid specifications. This may result in fewer bids, but it may also eliminate large adjustments on the day of sale and other uncertainties. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and find that there are no refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occurrence of certain "material events" to the Municipal Securities Rulemaking Board (the "MSRB "), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing Certificates, and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: Because the Certificates are tax- exempt securities /tax credit securities, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage /yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Nonarbitrage Certificate prepared by your Bond Attorney and provided at closing. We recommend that you regularly monitor compliance with these rules and/or retain the services of a qualified firm to assist you. We also recommend that you establish written procedures regarding compliance with IRS rules. Presale Report City of Andover, Minnesota April 1, 2014 Page 2 Summary: The decisions to be made by the Council are as follows: • Accept or modify the finance assumptions described in this report. • Adopt the resolution attached to this report. Presale Report April 1, 2014 City of Andover, Minnesota Page 3 Proposed Debt Issuance Schedule Pre -Sale Review by City Council: April 1, 2014 Distribute Official Statement: April 24, 2014 Conference with Rating Agency: Week of April 28, 2014 City Council Meeting to Award Sale of the Certificates: May 6, 2014 Estimated Closing Date: June 1, 2014 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Bond Buyer Index Resolution Authorizing Ehlers to Proceed with Bond Sale Ehlers Contacts Financial Advisors: Disclosure Coordinator: Bond Sale Coordinator: Financial Analyst: Todd Hagen Mark Ruff Wendy Lundberg Alicia Baldwin Alicia Gage (651) 697 -8508 (651) 697 -8505 (651) 697 -8540 (651) 697 -8523 (651) 697 -8551 The Official Statement for this financing will be mailed to the City Council at their home address or e- mailed for review prior to the sale date. mlnk Presale Report April 1, 2014 City of Andover, Minnesota Page 4 City of Andover, MN $1,555,000 General Obligation Equipment Certificates, Series 2014 Assumes Current Market BQ "AA+" Rates plus 25bps $1.5M project costs Sources & Uses Dated 06101/20141 Delivered 06101/2014 Sources Of Funds Par Amount of Bonds $1,555,000.00 Total Sources $1,555,000.00 Uses Of Funds Total Underwriter's Discount L2 --------- 18,660.00 Costs of Issuance 35,000.00 Deposit o Pnoqmdt_ Construction Nad 1,500,000.00 Rounding Amount 1,340.00 Total Uses $1,555,000.00 Series 2014A Equip CensO I SINGLE PURPOSE 1 312412014 1 8:45 AM awblls� qp EHLERS LEADERS IN PUBLIC FINANCE City of Andover, MN $1,555,000 General Obligation Equipment Certificates, Series 2014 Assumes Current Market BQ "AA +^ Rates plus 25bps $1.5M project costs Debt Service Schedule Total $1,555,000.00 - $58,021.67 $1,613,021.67 $1,693,672.75 - Significant Dates 6/01/2014 2/01/2015 Statistics Bond Year Dollars $5,021.67 Average Life _.- -.. —._ 3.229 Years Avera eCou oQ n ------ -- ...._...---- --- -- --- - -., -- 1.1554266% Net Interest Cost (NIC) — — —_ _ 1.527016_3% True Interest Cost (TIC 1.5361097% Bond Yield for Arbitrage Purposes — —_ _ 1.1522854% All Inclusive Cost (AIC) 9 17A;1I 10/ IRS Form 8038 Net Interest Cost _ — _ -- —_ 1.1554266%_ Wei bted Avers a Maturlt -- = - -� - - -y — .— ...- ---- -.._...- --- ---- -��- -- 3.229 Years Series 2014A Equip Cens# I SINGLE PURPOSE I 324/2014 8:45 AM 40 EHLERS LEADERS IN PUBLIC FINANCE 105% Date Principal Coupon Interest Total P +l Overlevy Fiscal Total 06/01/2014 - - - - - - 02/01/2015 235,000.00 0.500% 9,891.67 244,891.67 257,136.25 257,136.25 08/01/2015 - - 6,831.25 6,831.25 7,172.81 - 02/01/2016 260,000.00 0.550% 6,831.25 266,831.25 280,172.81 287,345.63 _08/01/2016 _- - 6,116.25 6,116.25 6,422.06 - 02/01/2017 260,000.00 0.750% 6,116.25 266,116.25 279,422.06 285,844.13 08/01/2017 - - 5,141.25 5,141.25 5,398.31 - 02/01/2018 265,000.00 1.000% 5,141.25 270,141.25 283,648.31 289,046.63 08/01/2018 - - 3,816.25 3,816.25 4,007.06 - -- 02/01/2019 __ -- 265,000.00 1.250%_ —. 3,816_25 268,816.25 _._. 282,257.06 286,264.13 08/0112019 - - - 2,160.00 2,160.00 2,268.00 - 02/01/2020 270,000.00 1.600% 2,160.00 272,160.00 285,768.00 288,036.00 Total $1,555,000.00 - $58,021.67 $1,613,021.67 $1,693,672.75 - Significant Dates 6/01/2014 2/01/2015 Statistics Bond Year Dollars $5,021.67 Average Life _.- -.. —._ 3.229 Years Avera eCou oQ n ------ -- ...._...---- --- -- --- - -., -- 1.1554266% Net Interest Cost (NIC) — — —_ _ 1.527016_3% True Interest Cost (TIC 1.5361097% Bond Yield for Arbitrage Purposes — —_ _ 1.1522854% All Inclusive Cost (AIC) 9 17A;1I 10/ IRS Form 8038 Net Interest Cost _ — _ -- —_ 1.1554266%_ Wei bted Avers a Maturlt -- = - -� - - -y — .— ...- ---- -.._...- --- ---- -��- -- 3.229 Years Series 2014A Equip Cens# I SINGLE PURPOSE I 324/2014 8:45 AM 40 EHLERS LEADERS IN PUBLIC FINANCE 1 30 YEAR TREND IN MUNICIPAL BOND INDICES Weekly Rates March, 1984 - March, 2014 The Bond Buyer "20 Bond Inde )e' (BBI) shows average yields on a group of municipal bonds that mature in 20 years and have an average rating equivalent to Moody s Aa2 and S &P's AA. Source: The Bond Buyer EHLERS LEADERS IN PUBLIC FINANCE EHLERS LEADERS IN PUBLIC FINANCE Distribution List City of Andover, Minnesota $1,555,000 General Obligation Equipment Certificates, Series 2014A ISSUER U.S. Bank National Association EP- MN -WS3C 60 Livingston Ave St. Paul, Minnesota 55107 -2292 ® WIN 1 - 800 -552 -1171 1 www.ehlers- inacom FINANCIAL ADVISOR City of Andover, Minnesota 1685 Crosstown Blvd NW Ehlers & Associates, Inc. Andover, Minnesota 55304 -2612 3060 Centre Pointe Drive (763) 755 -5100 (general phone) Roseville, Minnesota 55113 -1122 (651) 697 -8500 (general phone) Lee Brezinka Assistant Finance Director Todd Hagen Phone: (763) 767 -5115 Financial Advisor l.brezinka @andovermn.gov Phone: (651) 697 -8508 thagen @ehlers - inacom Jim Dickinson City Administrator Mark Ruff Phone: (763) 767 -5110 Senior Financial Advisor j.dickinson @andovermn.gov Phone: (651) 697 -8505 mruff @ehlers - inacom BOND COUNSEL Stacie Kvilvang Financial Advisor Briggs and Morgan, Professional Association Phone: (651) 697 -8506 332 Minnesota Street Kvilvang @ehlers - inc.com 2200 First National Bank Bldg St. Paul, Minnesota 55101 Alicia Gage (651) 808 -6600 (general phone) Senior Financial Analyst Phone: (651) 697 -8551 Mary Ippel agage @ehlers - inacom Attorney Phone: (651) 808 -6620 Wendy Lundberg mippel @briggs.com Disclosure Coordinator Phone: (651) 697 -8540 wlundberg @ehlers - inc.com PAYING AGENT U.S. Bank National Association EP- MN -WS3C 60 Livingston Ave St. Paul, Minnesota 55107 -2292 ® WIN 1 - 800 -552 -1171 1 www.ehlers- inacom Council Member Resolution No. introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $1,555,000 General Obligation Equipment Certificates, Series 2014A A. WHEREAS, the City Council of the City of Andover, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $1,555,000 General Obligation Equipment Certificates, Series 2014A (the "Certificates "), to finance the acquisition of various capital equipment for the City; and B. WHEREAS, the City has retained Ehlers & Associates, Inc.,, in Roseville, Minnesota ( "Ehlers "), as its independent financial advisor for the Certificates and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Minnesota, as follows: 1. Authorization: Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Certificates. 2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on May 6, 2014, for the purpose of considering proposals for and awarding the sale of the Certificates. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement.for the Certificates and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Wm- ers voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 1" day of April, 2014. City Clerk • C I T Y . NDOVEA 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council Members CC: James Dickinson, City Admini FROM: David L. Carlberg, Community Develnt Director SUBJECT: Sketch Plan Review Continued - Winslow Woods — Paul Emmerich Construction - Planning DATE: April 1, 2014 INTRODUCTION The City Council on March 18, 2014 reviewed the sketch plan of Winslow Woods submitted by Paul Emmerich Construction. The sketch plan is a 52 -acre, 99 — lot urban residential development located south of Sophie's South and east of Winslow Hill's developments. DISCUSSION The Council directed the applicant to revise the sketch plan to show a street connection from Sophie's South via Wintergreen Street NW. Attached is a revised sketch plan showing the Wintergreen Street connection. Staff on March 26th received the attached petition from residents in the Sophie's South neighborhood objecting to the connection of Wintergreen Street. The second item the City Council needs to discuss is the recommendation from the Park and Recreation Commission regarding the park dedication requirements. Residents in Sophie's South approached the Park Commission at their last meeting of March 20, 2014 requesting the Commission reconsider the park dedication requirements that had been previously discussed at their meeting of February 27, 2014. The Commission's recommendation from the February 27th meeting was to dedicate a 20 foot wide strip of land that would be for a trail to connect the Winslow Woods with Sophie's Park. The remaining park dedication would be cash in lieu of land. At the March 20th meeting, the Commission's recommendation was revised to recommend accepting an outlot (Lot 58 as shown on the attached revised sketch plan) and the remainder would be cash in lieu of land. By taking this as an outlot, this would provide more flexibility for the City to place the outlot up for sale in the future in case there are issues that arise from residents such as individuals trespassing onto the neighbor's property. If it is determined to accept and identify the parcel as park on the plat instead of an outlot, the land would be dedicated to the public as park forever. By accepting the outlot or as dedicated park, the park dedication fee would be reduced by approximately $50,000- $60,000. It should be noted that the park dedication study that was done in 2011, based on the National Recreation and Park Association Guidelines, the City currently has an acreage surplus of mini parks (see Table 2 from the study). ACTION REQUESTED The City Council is asked to advise the applicant on adjustments needed to the proposed project based on discussions had at tonight's meeting. Attachments Revised Sketch Plan (11x17 in packet) Resident Petition against Connecting Wintergreen Street NW Draft March 20, 2014 Park Commission meeting minutes Table 2 from the 2011 Park Dedication Study Respectfully submitted, �i 0& . C4"C�� David L. Carlberg Cc: Paul Emmerich Construction, 1875 Station Parkway NW, Andover, MN 55304 Ted Butler, Park and Recreation Commission Chair 2 / '- .-_i l / J v� < w i f \ \v \\ 1 III 3 HIM ` o SKETCH PLAN B Carlson W 3aoa� a PAUL EMMERICH z „$g CONSTRUCTION )McCain -�i, n p •3 ovS 1875 Station Parkway NW \ a „a„ .`^ ENVIRONMENTAL •ENGINEERING •SURVEYING �. Andover, MN 55304 WINSLOW WOODS s3 s? r 248 Apollo Dr, Suite 100, Lino Lakes, MN 55014 £ „as Andover, Minnesota Phone: 763-489-7900 Fax: 763 - 489 -7959 CUL DE SAC AT WINTERGREEN STREET AND 152ND LANE STATEMENT: Even though this cul de sac is currently marked to indicate it could go through in the future does not mean that it should. Most citizens of Sophie's South question the need for the proposed street extension. We wonder as a practical matter if there is any benefit to our community and the new community being planned. Please consider our thoughts: 1. Since Wintergreen St. is now only 1'/: blocks from Xeon St. the connection would potentially only ease access for a very few Sophie's South residents. 2. However, it may very well promote 'cut- through' traffic on 152nd lane and on Street A on through Street D towards Xeon St. 3. This traffic would therefore be relatively quick traffic that would pose a safety concern for those pedestrians walking or biking on these street to and from Sophie's park. 4. The new intersection that would be created at Street Ain Winslow Woods could also cause safety issues for adults and children from southern neighborhoods who will be proceeding on Street A to and from this park on the new path from this street. S. Since congestion at the intersection of Yellowpine and Crosstown will be increased with the Winslow woods development then the proposed connection will only make it worse. 6. Fire truck access through Yellowpine and then through the proposed connection most certainly would be more awkward and more difficult to navigate than from Xeon the designated collector street. 7. Actually, since Fire Station #3 on 159`h and Crosstown is the nearest to these two developments it will be entering from the east and going into the wider Xeon St. anyway. 8. This connection would remove a significant number of trees that otherwise would not be removed from Winslow Woods. 9. Finally, this street connection is simply not needed and would only detract from the community value and property value the existing cul de sac adds now. Thank you for taking the time to consider our concerns in the process of developing a safe and beautiful future for our city of Andover. �s Sophie's South 9-7 p2ope�-h'es a P aoPerhe occte�re� of 63 p2oper1 es coNf Oecl J s9 s i pvcc( �e�i -i4'oN q v 11Io hle�t� %()k N�er�2eeN St a,5 a C&e -I Je Sccc N SOPHIE'S SOUTH PETITION We the residence of Sophie's South by signing this petition are letting our City representatives know that we do not wish to have Wintergreen Street NW connected into the proposed development Winslow Woods. We thank You for taking us into your considerations. NAME ��,,iwa W `A-d-4 5 1`l-= -W / - cv (ZE ADDRESS /,N /vf,) 1 S GI U z �(ec v� ► S 3 $ `) U 1539q L4 W24 1S U h -D 4- 55(l xeo "i S-f N W Qvlojer M1U M 1 6`7 1 Sz e j LYC SOPHIE'S SOUTH PETITION We the residence of Sophie's South by signing this petition are letting our City representatives know that we do not wish to have Wintergreen Street NW connected into the proposed development Winslow Woods. We thank you for taking us into your considerations. NAME ADDRESS 7 is ygl w�,- sr Iv w f 17 SOPHIE'S SOUTH PETITION We the residence of Sophie's South by signing this petition are letting our City representatives know that we do not wish to have Wintergreen Street NW connected into the Proposed development Winslow Woods. We thank You for taking us into your considerations. NAME 'ho.rvi- Ail kq —(o, T-ITC! ,-T 01), ADDRESS 12-)9 162nct Lf\ mi 0,;LF /V 529/ 1,,j1,41eA21-e6,, S4 AIW Vil t e SOPHIE'S SOUTH PETITION We the residence of Sophie's South by signing this petition are letting our City representatives know that we do not wish to have Wintergreen Street NW connected into the proposed development Winslow Woods. We thank you for taking us into your considerations. NAME ADDRESS C13�- 152nd Lceh,� LIU 105-7 , 5 c &1-1u- -L( -1 ��' l a nP zo y � 2tA,4� I a 1 L�->nrr0 _I l lid L8 1C�5 (9 i�zhc� Lome �(1Li 15�fs5 )<Call 6} . ��,/ Regular Andover Park & Recreation Commission Meeting Minutes —March 20, 2014 DRAFT Page 3 Commissioner Stenzel confirmed that the enrollment numbers for soccer and lacrosse appear to be increased from the previous year. He explained that he is noting this information for use in other planning discussions. Chair for information regardin mount of practice and game time on the lighted fields for soc Ila separately. He requested the information be provided to staff prior to th me the Park Co mmission. Motion by el, seconded by Lewnau, to approve the 2014 Sf—riTrpSunalp Soc acrosse schedule, as presented. Motion carried on a 7 -ayes, 0 -nays, vote. WINSL0W WOODS SKETCH PLAN Chair Butler noted this item was added to the agenda because of a request from residents Russ and Carol Schmeichel. Carol Schmeichel, 1146 -152nd Lane NW, stated that they became aware that Winslow Woods was going to be developed after the Park Commission had heard that application. She stated that the Sophie's South neighborhood is very fortunate to have Sophie's Park and believed that the proposed bike trail coming out of the new development into Sophie's Park is a great idea. She stated that there are already residents of the neighborhood and adjacent neighborhood using this park and anticipated that the use would double after the new development and easier access is provided. She questioned if additional space could be added to Sophie's Park in order to expand the park. She referenced lot 58 and stated that perhaps a looped nature trail could be created which could create two access points to Sophie's Park. She stated that perhaps a sandbox and some benches could be installed in the additional green space to provide additional play area for the children. She noted that the Sophie's South neighborhood has approximately 100 children and believed the new development would have a similar number of children. She stated that she is not against people using the park and actually, like to encourage people to use the park, she just wanted to see a little more park space provided. Chair Butler stated that he drove out to the area today and noted that it is a nice wooded area. He stated that he does have some concerns with using lot 58 for this purpose. He stated that there is a very narrow connection between lot 58 and Sophie's Park and expressed concern that the neighboring property owners may not fully know that they would be getting themselves into in terms of the public wandering into their yards. He believed that it was great that people are using the park and commended the Schmeichels for their contributions to the park. He explained that it is not realistic to add a park to every 80 -lot development that comes into the City. Mrs. Schmeichel stated that she did speak with the three property owners that would border that area regarding the loss of privacy that would occur. She stated that perhaps if Regular Andover Park & Recreation Commission Meeting DRAFT- Minutes —March 20, 2014 Page 4 the trail is placed back into the woods a bit there would not be a large number of people wandering into their yard. She stated that they built next to parkland knowing that would be a possibility. She explained that lot 58 is very natural already and therefore would not require a lot of maintenance after the trail is created. She believed that this would be a nice amenity for the neighboring developments to provide some green space area for playing near the existing park. Commissioner Lindahl agreed that it would be nice to save some of the trees when developments move forward. He stated that his concern with adding trails would be that some of the trails would have to be ADA compliant, which would have additional cost. He stated that it may not be a bad idea if the space were kept more as green space. Commissioner Miskowiec stated that it was his interpretation that lot 58 was heavily populated with wetlands and noted that it would be very costly to create trails on or near wetlands. Chair Butler confirmed that the Park Commission had considered taking additional land when Sophie's Park was originally created but declined because of the location of the wetlands. Mr. Haas confirmed the location of a seasonal wetland. Mrs. Schmeichel stated that in all of the years that she has lived in her home there has only been water there once but agreed that water may increase with the new development. She thanked the Commission for their time tonight. Tony Salzar, 1080152 "d Lane NW, agreed with the comments made by Carol Schmeichel noting that they also chose to purchase their home because of the location of the park. He understood that the City cannot ask for a park within every development but displayed a sketch of the neighborhood identifying at least 82 kids that live within the existing development of 87 lots. He believed that a similar number of children would be living within the new development and suggested expanding Sophie's Park either through lot 58 or lot 51. He stated that at any given night during the spring and through the fall, there are at least 15 kids using the park. Sara Nienow, 1122 152 "d Lane NW, stated that she is also in agreement with the comments made by Carol Schmeichel and Tony Salzar. She believed that it would be beneficial to have extra green space near the park to allow for additional space for the kids to play. She stated that while it is great to see the high use of the park, it would be nice to have more room to contain those that would like to play and keep activity out of the street. She stated that they love Sophie's Park noting that it is beautiful and has great equipment, which draws residents from other neighborhoods as well. Jim Traver, 1134 152 "d Street NW, stated that he also agrees with the comments made tonight by his neighbors. He stated that it would be great to expand the park to incorporate the use of not only the children that already play there but the additional Regular Andover Park & Recreation Commission Meeting DV AEF Minutes — March 20, 2014 Page 5 children that will come from the new development. He questioned if other lots for park use were considered at the previous Park Commission meeting. Chair Butler stated that the Commission did not discuss specific lots and instead believed that it would be a better choice to provide a park when the adjacent property to the north develops. Mr. Traver identified lots within the Winslow Woods development that could be used for green space, park or trail connections. Chair Butler noted that area is the area staff recommended for an easement. Mr. Traver referenced the connection shown to Wintergreen Street. Chair Butler noted that the Commission would not have input regarding street connections. Mr. Haas stated that the City Council did ask the developer to investigate the connection to Wintergreen Street. He noted that following the recommendation of the Park Commission tonight, the City Council will make their decisions regarding the street connection to Wintergreen and the issue of the park. He noted that the Commission would also have the option to create an outlot on that area, explaining that if an issue arises the lot could be sold. He noted that if the land were dedicated as park it would need to remain as park. Chair Butler questioned if the Open Space Advisory Commission (OSAC) would have interest in this. Mr. Haas noted that this lot would be smaller than what that Commission considers. He advised that the Chair of the OSAC is present tonight. Commissioner Lindahl stated that if the lot were obtained similar to what the Schmeichels are proposing, perhaps the northern most loop would be created of asphalt and a few loops could be mowed. He stated that it would not be a large burden for the Parks Department because of the location of the existing park. Mr. Haas stated that if the land is accepted there would be an impact to the park dedication. Chair Butler explained that a developer pays a park dedication fee per unit, which is used to fund the park fund, and noted that when land is accepted the park dedication fee is lowered by that value. He noted that the cost to obtain this lot would be equal to approximately $50,000 in park dedication fees. He confirmed that the Commission is asked to take action on this item tonight in order to provide input prior to the next City Council meeting. He stated that the Commission originally recommended accepting cash in lieu of land for this development. Commissioner Lindabl stated that there are another 98 lots being created which will increase the use of Sophie's Park. He stated that the area could be left as green space Regular Andover Park & Recreation Commission Meeting Minutes —March 20, 2014 Page 6 with trails for the near future and there would be an ability to add additional play equipment in the future if needed. Chair Butler stated that adding the additional green space would add additional room for the children to play but noted that there would still only be the same amount of play equipment, should the children want to use the equipment. He was unsure that this would solve the problem of high use. Commissioner Stenzel agreed with the comments made by Chair Butler in that this would not be the best fit. He stated that perhaps if the lot was right behind Sophie's Park that would be a better fit. Commissioner Lewnau stated that her concern would be with the standing water that could accumulate with children playing. Commissioner Marinello referenced the ability to create an outlot which would create the opportunity to try this idea out and it does not work the lot could be sold. Commissioner Miskowiec stated that his would be a great addition to any neighborhood but stated that typically the Commission accepts parkland for active use, such as ball fields. Commissioner Lindahl agreed with the comments of Commissioner Marinello and noted that the land could be sold in the future if necessary. Commissioner Stenzel stated that he would not be in favor of this idea because of the maintenance that would be required. Motion by Stenzel, seconded by Lewnau, to recommend the City Council accept cash in lieu of land for park dedication for Winslow Woods. Motion failed on a 3 -ayes, 4 -nays (Butler, Lindahl, Marinello, and Miskowiec) 0- absent vote. Chair Butler stated that the decision would then be whether to take land through park dedication or an outlot. He believed that if the Commission desired the land they should purchase it as park. Motion by Miskowiec, seconded by Marinello, to recommend the City Council accept an outlot created from lot 58, not to include the wetland, in exchange for a portion of the park dedication for Winslow Woods. Further Discussion Mr. Haas noted that this is a draft plan and the final plat will come back before the Commission. Regular Andover Park & Recreation Commission Meeting Minutes — March 20, 2014 Page 7 Commissioner Stenzel stated that he would be against this because of the alignment. He referenced the southern portion of the development, lots one through 12, to create a park on the other side of the developments which could be service the neighboring property should that develop in the future. He stated that he would prefer to have an actual park with play equipment at the south end of the development in order to alleviate the increased use anticipated for Sophie's Park. Chair Butler stated that he would be in favor of expanding the existing park as creating a new park on the southern side of the development would require additional maintenance. Motion carried on a 4 -ayes, 3 -nays (Elstrom, Lewnau, and Stenzel), 0- absent vote. Chair Butler thanked the residents who attended to speak on this issue tonight and described the process that would be followed through the City Council and back before the Park Commission and City Council in the final reviews. He noted that the City Council will review this issue on April 1s` CONSIDER LAYOUT OF WAY FINDING SIGNS, PROJECT 14 -16 Mr. aas explained that this item is in regard to consideration of layout of the Way Find' n igns. He stated that the Commission previously agreed on the locations of the sign and st will bring this before the City Council the following Tue day night and the signs will be c ted and installed during the spring or summer. Commissioner Stenze sked for information regarding t aesthetic of the sign. Mr. Haas noted that the sign ost likely would be 4" x24" and would be installed on a post. He stated that each sign w have an arr identifying the location of the sign on the map. He identified a location ere ki s could be desired for the future, noting that there would be an increased cost. He d for the input of the Commission regarding the routes and mileage identified on t s' ns. Commissioner Elstrom identifie a loop near odland Estates and stated that it may be helpful to include the mileage or that area. Mr. Haas stated that ther have been issues with parkin and the bike route use is not as high as anticipated, so e City is removing the bike route om that area. He confirmed that he will remove at portion from the sign. He identified ternate areas that could include mileage offset that removal. He confirmed consensu ith the colors proposed. REVIEW RAFT PARKING LOT PLAN /PRAIRIE KNOLL PARK 4 -14 Mr.. as explained that this item is in regard to review of the draft parking lot Ian for Pr rie Knoll Park. He reported that the City Council directed staff to recommend the TABLE 2 PARK TYPE NRPA EXISTING PARK EXISTING SURPLUS/ RECOMMENDED ACREAGE PARK DEFICIT ** ACRES * ** GROSS ACRES ACREAGE NET AS BUILDABLE* DETERMINED BY STAFF Mini 14.50 35 29 +14.50 Neighborhood 114 196 144.70 +30.70 Community Park 247 136.10 136.10 - 110.90 Community 85 146.60 146.60 +61.6 Pla fields TOTAL 1 460.50 513.70 456.40 -4.10 * These figures represent adjusted acres subtracting out unbuildable park acreages from Table 1. ** Surplus /Deficit represents Comprehensive Plan acreage recommendations minus existing park acreage net buildable. * ** Based on ultimate population build out of 38,027 (does not include the Rural Reserve Area) City staff indicated that although the existing parkland consists of a multitude of smaller mini and neighborhood parks, the City may not continue acquisition of similar land in the future due to the high cost of maintenance associated with the dispersed locations of these parks within the community. The system is adequate to provide for lands within the projected MUSA boundary. The bulk of the lands outside of the ultimate MUSA are planned to develop with 2.5 acre residential lots. The acreage lots provide land area for private recreation purposes that is larger than that typically dedicated for mini parks (1 acres or less). As such, the City may choose to add additional property to some of the mini park areas or look to acquire neighborhood parks in the future. Table 2 and Exhibit A (Park Service Area Map) illustrates that as the City grows within the 2030 MUSA, the current neighborhood parks system provide sufficient acreage and distribution to accomplish the Comprehensive Plan recommendations. Additional community parks or community playfields must yet be acquired and developed. ANDOVER PARK ACREAGE COMPARISON WITH NATIONAL STANDARDS The existing park system was further analyzed in terms of the service area per 1,000 population guidelines established by the National Recreation and Park Association (NRPA). The 2010 U.S. Census population figure of 30,598 was used to evaluate the park system acreage. The following Table 3 indicates there are sufficient mini parks, neighborhood parks and community playfield areas. The city is short of community parks. It should be noted that even though Table 3 is deficient in community parks, Bunker Hills Park located in the southeast corner does make up for some of the HINGINEERING /PARKS /2011 PARKSTUDY.doc 7 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community Develop t Director SUBJECT: Schedule EDA Commissioner Interviews DATE: April 1, 2014 INTRODUCTION Ild The Council is requested to select a night to conduct interviews of the residents who have submitted applications for the Economic Development Authority (EDA). Five (5) applications have been received for the two resident member positions. The term of office for the EDA is six (6) years. ACTION REQUESTED Staff requests the Council select a night to interview applicants for the Economic Development Authority (EDA) openings. Respectfully submitted, 44 David L. Carlberg / 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report April 1, 2014 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development /CIP Projects 3. Legislative Topics/Update 4. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. ectfully submitted, i Dickinson 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for April 1, 2014 City Council Workshop DATE: April 1, 2014 The City Council is requested to receive the following supplemental information. Discussion Items\ Item #10 Sketch Plan Review Continued —Winslow Woods —Paul Emmerich Construction (Supplemental) — Planning - Additional Data Received submitted, 4 V T sl i� ssb W.l:-I 00U.- .I:--U ulaswuM'unW El i ,j ld 91 sxoss uu'wnou�•opi �uss'+o on�avere SDODM MDlSN1M uw +�.anv � � 3 �j j� \a _ �socss Aema;+ey uq+ry5 UI!D //` a NozunnisNaD HDItl3NN3 fltld UOS� D "� R1 Nnd HOL S °----a 11 N � 11` pia" f s [ tMW^li �J4 �1 � I -Old yalgs 10�pWd BAIT eI A'�WOF1`+IM M /MwR���11l� /M l VlM 9M �11iMIW M! LYO'J IT fZ 71 YC YYi' s H P /I. 35 + M Wd I -oul xasvloH M07suz yl uvld Y-07nS fi cvuzW'L?a.cd 1 0 I h q/pe/et ✓< G . Concept Plan of: SOPHIES SOUTH for. Harstad Hills, Inc 2195 Silver Lake Road New Brighton, MN 55112 and: Merit Development CO., Inc 21471 Ulysses ST. N.E. East Bethel. MN 55011 L AL OfWyVFrMff 1N,1 part of Ito NWt Wf 0 P• Nrsoxx(t eqV of l6ot�bon 3]. I If ]L .orp 17 m.f ��0ob Wrta""w of of m��lytdn�•^y. that boot em.`I� be Moon: Fr,m No 6nNwl arnr •1 box SwlFOnl Oust" of ". NmNwt N - Mwn North m It 000l IF. of WI FpuMAt Wvl1 al tM Nntlm1 Ousir p EIMOa of . feol� —`b, MF to W .. of E1• xx1bo hlFli"aY Mann Nrq 53 EgrwopEMnoklgm tM M1 ail MMyel p11k rmf a ylmp W ,1]M1 M to Mo aMtl ,to,t M b. bb I V fn1. MmMn' hot "0l� 0ob Ze. M M""' wurbfY b r r� "qn =1 "" a.N" of 'W. 000b s-O rgM1[- n'M "t"IM ] Ml b IM pFt of bpM�Fy n4 1Nn 1- 3. I1MY wal !M North. M l" 0 Lreto n 3; 1—. M"I F � 9aNw1 ieemtY eoM 1E y ]3. 11npa 1!). MUL ME.1 ISMk .0e3 MlYbf K ]NpF FN4r .. Mw by YW 101' MIE eB W' . IW ovolat . Or M n..00 mr6 oboyof coax, 6n by Nypwp FoMVFoo. ynt Fo. 3 boot .. FIM TTW4bY by m] of M da- NORTH asMm� acs Prepared By. E. C. RUD & SONS, INC. Land Surveyors 9180 LEXINGTON AVENUE NE. CIRCLE PINES, MN. 55014-3625 70. 76 }7ee -5556 Fax 705 - 766 -5007 \ J►LJ —I— <` \'< ox N It f f 20 \nnp2.bnp s¢ as -- .72 -e4 r by L• Ill • / I I ` -1 �ILJ \� \ J/ J- -all I o ILJ ` �1r il r rr`n?� Ir-I J F ______L_iii I u` \�Yl _ I_ I -rf T-TT5' =�Tr� I I I I I I I I k-- -4II---4 N Q"y: 4 RCCOMMINOeo pI/K I;Y pwv- coelpM Wfyn r_ ' �60YM/yeeC6O 4�f futT.re parK area. Ly QimNnr3510n , 4- 70 0 -5 3 z 0 PARSAND RECREATION COMMISSIONMEE737VG— FEBRUARY 17, 2005 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chairman Jim Lindahl on February 17, 2005, 7:06 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota - Commissioners Present: Meg Dudgeon, Dave Blackstad, Chairman Jim Lindahl, Ernest Bedor, and Wendy Albee. Commissioners Absent: Dan Masloski and Devon Walton Also Present: Parks Coordinator, Todd Haas An amendment was made to the agenda to include item 4a, Parimde at Andover Station/Park Dedication Requirements. Wendy Albee took the oath of office for Park and Recreation Commissioner for the City of Andover. RESIDENTS FORUM There were no comments at this time. APPROVAL OFMINWITIS Commissioner Blackstad made a correction that page three, paragraph seven of the January 20, 2005 minutes be amended to correctly spell his last name; Blackstad. Motion by Commissioner Blackstad, seconded by Commissioner Bedor, to approve the January 20, 2005 Park Commission minutes as amended. Motion carried on a 5 -ayes, 0- nays, 2- absent (Masloski and Walton) vote. SOPR E'SSOUTSSSBTCSPLrIN Mr. Haas explained that this item is in regard to reviewing and determining the park dedication requirements for the proposed Sophie's South sketch plan, either cash, land, or a combination of both. Chairperson Lmdahl gav8 a description of the location as in the distance fiom city hall and the major roadways. Regular Andover Park & Recreation Commission Meeting Minutes— February 17, 2005 Page 2 Commissioner Bedor said that it was important that the park be useful and convenient for pedestrian traffic. Mr. Haas explained that the darkened areas of the map indicate wetlands that have not yet been approved by the watershed district. Commissioner Dudgeon asked if the developer has an idea for where the park would be located. Mr. Haas answered that the developer does not have a park planned and is waiting for direction from the Commission as to whether or not a park is desired Mr. Haas answered questions by Commissioners Bedor and Blackstad that the Sophids South development has 89 houses planned and the developments going in to the south will have 200 -300 new lots. Commissioner Blackstad said that he liked the location on Xeon Stt d NW due to its convenience to the planned developments to the south. Commissioner Bedor asked how large the park should be. Mr. Haas said that 2 or 3 lots would be sufficient and that the park would be similar in size to the park in the County Oaks West development. Thee was discussion of what would be included in the park. A half basketball court, playground equipment and a mall shelter were offered as possibilities. Chairperson Lindahl asked about the topography of the site. Mr. Haas said that it was wooded with some open spots. Chairperson Lindahl said that it was important to consider all of the future developments and where the parks will be located in relation to the site in question. He said that Oak Bluff Park could service the southeast area, and asked if the time frame for further development was known. W. Haas said that the time flame is not known at this time. Commissioner Bedor said that if he were purchasing a home in this development, he would want a centrally located neighborhood park. Commissioner Blackstad suggested that Lots 21, 22, and 23 on Xeon Street NW be considered. Mr. Haas reminded the Commission that Xeon Street NW would be a collector street going all the way to Andover Boulevard. Regular Andover Park & Recreation Commission Meeting Minutes — February 17, 2005 Page 3 Chair Lindahl suggested that perhaps Lots 1, 2, and 3 could be considered. Commissioner Bedor asked if the park could be placed closer to the center of the development. Commissioner Dudgeon asked if there were any concerns about the park site being adjacent to the railroad. Mr. Haas answered that the Park Commission generally stays away from the railroad due safety concerns, and suggested placing a park fiuther into the development to the south in order to service a larger area. Commissioner Bedor said that if the park will serve a larger community then it should probably be a larger perk so therefore additional lots should be considered. Mr. Haas said that the Commission could also consider the proximity of parks to local schools. He also said that a trail system will be installed on the south side of Crosstown Boulevard to Hanson Boulevard, and access to the park from the had system would be beneficial. Chairperson Lmdahl said that either the Commission could wait until the southern parcel (Holasek property) is developed to decide on a park location or it can set aside a single lot within the Sophie's South Development as a park, but this can cause issues in regard to maintenance of smaller parks. Commissioner Blackstad said that the Commission should set aside two or three lots, or not create the park at all. Commissioner Albee asked if a few lots were taken prior to development, could the park be made larger at a later date. She said that as a mother of young children that she would not walk all the way from this development to City Hall in order to enjoy the park. Chairperson Lindahl said that perhaps Lots 9 and 10 new the south and of this development could be taken and then two more adjacent lots could be taken fiom the next development to the south (Holasek property). Commissioner Blackstad said that the same plan could be used at cots 5 and 6. Chairperson Lindahl said that the location of Lots 5 and 6 is near an older demographic housing area, and asked what the pricing and target market of the development would be. Mr. Haas is not aware of the price of the homes will be and perhaps more information will come forth when the developer meets with the Planning Commission in the new future. Regular Andover Park & Recreation Commission Meeting Minutes — February 17, 2005 Page 4 Commissioner Blackstad offered that Lots 8, 9, and 10 on the south end of this development could be taken and when the development comes in to the south (Holasek property) then the adjacent two lots could be added with a trail to access both streets, and the balance of the agreement will be taken in cash. He asked if City staff would talk to the developer about doing something similar to what was being done in the Country Oaks West development where the developer would be putting in the park improvements right away. Mr. Haas said that he will contact the developer, and reiterated that the map is only a sketch so there may be changes made Commissioner Bedor asked if there was another full basketball court in the City other than the one at Sunshine Park. He commented that the full courts get a lot of use, therefore more full courts are needed. Mr. Haas answered that there was at least one more besides Sunshine Park and as soon as the park for this development has been approved then the layout will be presented to the Park Commission. Commissioner Blackstad made a recommendation that Lots 8, 9, and 10 be dedicated as a park and the balance be taken in cash. The Commission came to a consensus to support the recommendation by Commissioner Blackstad. PARSSMEATANDOVER STATION IPARSAEDICATIONREQUIREMENTS Mr. Haas explained that this item is in regard to reviewing and determining the park dedication requirements for the proposed Parkside at Andover Station Motion by Commissioner Blacksted, seconded by Commissioner Bedor to approve cash in lieu of land Commissioner Bedor asked if the ball fields could be used during the day. Chairperson Lindahl said that the ball fields at Sunshine Park could not be used during tournaments, but otherwise there are no restrictions. Mr. Haas explained that the fields are a part of a public park and cannot be closed off- Motion carried on a 5 -ayes, 0 -nays, 2- absent (Masloski and Walton) vote. 8050 -en� sUbw„4A ) March 28, 2014 Dear Council Members, � c, c � �., Gv�u�•.ci � tv",.slow �DWL-,\ i RECEIVED MAR 2 8 2014 CITY OF ANDOVER I live at 1080152nd LN NW in the Sophie South neighborhood. My family and I moved to Andover in July of 2012. One of the things that drew us to build in the neighborhood was Sophie's Park. My kids love playing at the park and many of us parents get together at the park while our children are playing. The neighborhood has used the park for Fourth of July celebrations and National Night out get togethers. On any given night during the spring, summer, and fall there are 10 to 15 kids playing at the park. I am sure by now you are all well aware that several occupants in our neighborhood feel very passionate about Sophie's Park. Recently, many of us were made aware that the property south of the Sophie's South neighborhood will be developed. Many of us are concerned that with the development of Winslow Woods, Sophie's park will be an inadequate space for all the children between Sophie's South and Winslow Woods. There are 87 lots in the Sophie South neighborhood and a proposed 99 lots in the Winslow Woods development. There are at least 82 kids between the ages of 1 month to 15 years old in the Sophie's South neighborhood. One can only assume that once Winslow Woods is developed, there will be just as many kids running around as there are in Sophie's South. I am writing you to express my thoughts and concerns over the decision made by the Andover Parks Commission on March 20, 2014. At that meeting, they voted to leave lot 58 of the Winslow Woods development as an out lot which would conned to Sophie's Park by a 30 foot wide space. I disagree with much of what the commission discussed and decided, but because "our time" to talk had ended, my voice was silenced. Prior to the Parks Commission discussing their options, I addressed the Commission and suggested that lot 51, which is the lot just south of Sophie's Park and east of the proposed trail, be dedicated as additional park land to increase the size of Sophie's Park. It was explained to me by the commission that they had already considered the lots south of the existing Sophie's Park but that the lots contained a wetland which seems to separate the lots from the existing park. The draft presented by the developer does show that some of the land is delineated as a wetland and I'm not quite sure the Park Commission completely understands what wetlands are. When most people hear the word wetland, they think of a wet, marshy area with cattails. There are actually six different types of wetlands. The wetland area contained in the lots south of Sophie's Park contains no standing water. It has taller grass in the summer and has young aspen trees growing in it. The area is delineated as a wetland due to the soil type. I don't believe the Parks Commission knew this when making their decision about the lots south of Sophie's Park. The Parks Commission decision to keep lot 58 as an out lot will ultimately be the decision of the City Council. 1 think that leaving lot 58 as an out lot will not give the children in our neighborhood or our future neighbors to the south any more area to play in. The kids in our neighborhood and kids in the future Winslow Woods need open spaces to play and be kids while being supervised. A wooded out lot, while offering a place for kids to possibly view wildlife, will not give the neighborhoods the usable space they will need. An out lot also offers a space for kids to be mischievous. I have worked as a park police officer for 5 years and have been a MN Conservation Officer for the past 7 years. I have seen, and know very well, the mischievous activities that some kids do when they have the cover of trees and the lack of supervision. While I'm not saying this type of activity will for sure occur, I think that an open space for kids to play football, tag, catch, etc. better serves the neighborhoods. I strongly urge the Council to re- evaluate the decision made by the Parks Commission and to make a more educated decision while looking at the lots south of the existing Sophie's Park. I have included a map of draft of Winslow Woods showing the location of lot 51, a map of the Sophies's South neighborhood showing the number of children per house and a couple of photos of the "Wetland" that deterred the Parks Commission from making any of the lots south of Sophie's Park, dedicated park land. Thank you for your consideration in this manner. 10801521Ln NW- Andover, MN 55304 Home phone - 763- 432 -0833 Attachments: 1. Winslow Woods Draft map showing location of lot 51. 2. Sophie's South Map showing houses with known children and number pf children per house. 3. Disc containing photos of the "wetland" contained in lot 51 or Winslow Woods. C I T S O F NDOVE Sophies South Lun LULL 13 M: lsi6t N Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIs) W E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved I s Printed 03/20/2014 1339 15513 311 1353 1IlL 15533 15533 v 13]] 1341 11139 1531] 1303 12 131] I3 99 155A LN ills 1936 "5TH 1SSTH LN ' 13S1a 15519 101, 15333 LSS13 1SL1 F .1041 E x3u 1304 Logo Lsslc y L1.1 1130 PJ Legg N 15511 2 LSL3 S� lac 1 522 r9 S'9l y 15519 15022 U ~ AVE LIM 00 4. IS M 155THAW 155TH 1 .. . -.- t 15311 _ lilt lssll LS14 Iwl lw3 1301 lip uw 1122 ~ 40 two 13505 lla). 11H PV �-_�..... 15502.... .. LOO LS4e3 .. Sea{IL ISMS _ _ W Lull w ... O55 luti P two n LSin y, < _ 1w] G ,. Lull Lull LU72 _. -. .._.. 1wa .._ LLLUO 0 lull t Lsaa 1u70 ENS 1Y85 1395 r 'A Im" W E ins 1Sa54 LUSH 342 'ANA I54c3 .. lms 1293 LOSS lull LN54 ��1 nis .. + two a hiss S�PD 1- 1x0 lux 1 Lan 1211 lu5l Lu39 04 LUIS LIPS '. qU 3Lull 1545 X75 1300 n fi" Iwo illE' /� ;PO inl .� 1221 O x J1 v LS sA iw3 lOn 2t lzsa E lm 1320 O PJ , lull tun lull .• .. i.t 1x17 S5P xa2 lull lOa i3m d' Iwo 43 1220 AP - 1s31e LIM GFi53 L5400 Iws I.. �J Lull me *Fpy 1'. lsmc 1x11 LS� 1� 34%11 15M °L t IIUI AA JA r1 1005 l3ai ^ ! ISMS 1516 0[ �1f22M Ell ISMS { lssn - 15341 •. ls2tx 1s3u 1SM6 •••... 1261 Ism 15111 isno 15M3 ism LS375 long 1s3n a' 3 J 0 35341 � L53]6^ 1liO f 1s35] Pby 15298 ,055(0 llal: ilt] lisl lla) � - _15226 - ( I 1%347'.. lies Lin Lin 1^0.3 -1 MI 1M, 1047 EP 2lsas S. t1- 1 3 a. O- V O]- .. Ed PE lsnx 1221 152ND IN 152ND LN �5 10460%". p�10L 152ft Ina 1314 1101 11sa 114 1134 + lsai� � �- � ' '�"4�i7b"'"�' - 1122 � 1a1z soro loo lost . 104a 1 ._ 1 Lun LULL 13 M: lsi6t N Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIs) W E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved I s Printed 03/20/2014 March 28, 2014 Area delineated as wetland ;may r I _lI 1 It 1A NN, �� `- // �• �° '/- \5 \( Ill�ljl III ✓�/ G� -- / I r% /i'/ � \1 \i�'�� ��i�)�' ��` � °, � \�"�\ GI _�- ,� <� r o \" i': ��1 -T�I �T`,f �4 " I� ^) \j L"� / 16 I F / / Irk (— 1 I i r� r J ORTIIE6 "dC e Y R :�i +4 4 = € SKETCH PLAN B (ei Car son w `zl; I'? 9' ;n PAUL EMMERICH 999i CONSTRUCTION McCain `* �` A °S Gsg` 187$ station Parkway NW ENNRONMENTAL - ENGINEERING - SURVEYING Andover, MN 55304. WINSLOW WOODS 248 Apollo Dr, Suite 100, Lino Lakes, MN $$014 A \ r :7 r�? Ia � r e" v "r Andover, Minnesota Phone: 763 - 489 -7900 Fax: 763 -489 -7959 i