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Home My WebLink AboutMarch 20, 2014/ / s �•v 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting March 20, 2014 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (3/6/14) 4. Consider 2014 Tournament Application /Andover Athletic Association 5. Consider 2014 Spring /Summer Softball /Baseball Schedule 6. Consider 2014 Spring /Summer Soccer /Lacrosse Schedule 7. Consider Layout of Way Finding Signs, Project 14 -16 8. Review Draft Parking Lot Plan /Prairie Knoll Park/14 -14 9. Outstanding Items 10. 11. Chair's Report 12.Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Consider 2014 Events in City Parks or Facilities B. Discuss 2015 -2019 Park Capital Improvement Plan C. Adjournment %x6bqj 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 4. Consider 2014 Tournament Application/Andover Athletic Association DATE: March 20, 2014 INTRODUCTION The Park and Recreation Commission is requested to consider the 2014 Tournament Application as requested by the Andover Athletic Association. DISCUSSION Attached for your review is the application that has been submitted by the Andover Athletic Association for ASA Girls Slow Pitch State Tournament at Sunshine Park on fields 1 -6 and City Hall Field #7 from July 25 -27, 2014. This request does not conflict with any of the youth tournaments as none are scheduled for that weekend. ACTION REQUIRED The Park and Recreation Commission is requested to consider the 2014 Tournament Application as requested by the Andover Athletic Association. Respectfully submitted, Todd J. Haas Cc: Pat Wilson, Andover Athletic Association (copy sent by e- mail) Jason Strasser, Andover Athletic Association (copy sent by e -mail) Attachments: Application 2014 S6a(00LQ - VCASd6ali SckeL.L 2014 TOURNAMENT, MULTI -DAY AND JAMBOREE APPLICATION FORM (SOFTBALL, BASEBALL & FAST PITCH) (Please print or type all information) NAME OF TOURNAMENT: ASA Girls Slow Pitch State Tournament TOURNAMENT ORGANIZATION: Andover Athletic Assn TOURNAMENT SPONSOR: Andover Athletic Assn /ASA of MN TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 TOURNAMENT DIRECTOR #2 (print name): Pat Wilson (print name): Jason Strasser ADDRESS: 991 140th Lane NW CITY, STATE, ZIP CODE: Andover, MN 55304 ADDRESS: 1191 142nd Ave NW CITY, STATE, ZIP CODE: Andover, MN 55304 PHONE: 763 - 862 -1267 763 - 516 -1197 PHONE: 763 -434 -1595 763 - 528 -8907 (home) (work) (mobile) (home) (work) (mobile) E -MAIL: andoverslowpitch(a- 1791.com E -MAIL: ihstrasacomcast.net Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover XX 0 XXX DATES OF TOURNAMENT: July 25 -July 27, 2014 PARK FEES AND USAGE Fees are as follows: (Check A or B) 0 A. No Field Maintenance 0 Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field XXX0 Youth - $275.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth — 1 iii e e e e i tournament e u cure a uso s an pay Tor a uty emp oyee to mam m the facilities throughout the tournament (upkeep of trash bins, restrooms and building). The usage fee includes the use of the chalker, chalk and batters box during the duration of the tournament. The Tournament Director is responsible for maintenance of field(s). _ Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. 0 B. With Field Maintenance 0 Adult - $650.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field and a $300 escrow per field for additional maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposit that has been collected for the tournament. 0 Youth - $650.00 tournament fee for the park ( *), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This tournament fee is used to secure the use of the field(s) and to pay for a City employee to maintain the facilities throughout the tournament (upkeep of trash bins, restrooms and building) including the maintenance of fields. The usage fee includes the use of the chalker, chalk and batters box during the duration of the tournament. Number of fields to be used R E C E ;I V F p Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. MAR 13 tom 0 A. $500 Profit Organizations 0 B. $250 Non - Profit Organizations Park usage as follows: (Check fields requested to be used) Softball Fields 0 xxSunshine Park - Diamond No. 1 0 xxSunshine Park - Diamond No. 2 0 xxSunshine Park- Diamond No. 3 0 xxSunshine Park - Diamond No. 4 0 xxSunshine Park - Diamond No. 5 0 xxSunshine Park - Diamond No. 6 0 xxCity Hall Park Complex #1- Diamond No. Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. OXXList any special instructions necessary for the Public Works Department so arrangements can be made prior to the tournament. (Example: Include the location /distance of pitching rubbers and/or base locations.) 50 FT PITCHING RUBBERS AND 60 FT BASES All requests for tournaments must be submitted by the 3rtl Friday of December. The application will be considered by the Park & Recreation Commission at the first Thursday meeting in January. Any tournament application after that will be on a space available basis and must be submitted at least eight weeks prior to the tournament date. A penalty of 50 percent of the field usage fee will be assessed for applications made less than eight weeks prior to the tournament date. All fees must be submitted with the application no later than eight weeks prior to the tournament date. For any late application, the late fees must also be submitted with the application, including the penalty fee. Late applications must be approved by the Park and Recreation Commission at least two weeks prior to the date of the tournament. The sequencing of scheduling will be considered with City Youth Associations having first priority. A $500.00 damage deposit fee (or $250.00 deposit fee for non - profit organizations) is due eight weeks before the tournament date. Any equipment damaged or lost or any damage to City property by renter will be deducted from deposit fee. The $500.00 (or the $250.00), less any money for damages, will be returned after inspection by the Public Works Parks Department * If the tournament organization is requesting a Non - Intoxicating Liquor License, it will be necessary to request Attachment A. The City Council has adopted the following policy: "Fees for tournaments shall be paid no later than eight weeks prior to the tournament date. If the tournament is cancelled, neither the Tournament Fee, the Field Usage Fee nor the Non - Intoxicating Liquor License Fee will be returned. In the event that another sponsor requests the use of the facilities after a tournament has been cancelled, the new sponsor must pay the full amount and the original sponsor will be refunded the total minus any administrative costs incurred by the City. Where tournament fees are not required and a tournament is cancelled, the association or group is to notify the City in writing at least 14 days prior to the date of the tournament. If further information is needed, please contact the Parks Coordinator at (763) 755 -5100. Application forms may be obtained from and returned to the City of Andover, Parks Coordinator, 1685 Crosstown Boulevard NW, Andover, MN 55304. • The City reserves the right to cancel or delay usage of the fields due to weather, field conditions, etc. • During the months of May & June, no more than three consecutive weekend tournaments in a row will be allowed. • Regulations, Violations and Penalties Regarding use and occupancy of city parks are available on the City of Andover's webpage at r:r:e a:: _1Q City Code Title 8 Chapter 4 NO METAL SPIKES NO PETS ARE ALLOWED AT SUNSHINE PARK OR CITY HALL PARK COMPLEX NO ALCOHOL DATE DATE Revised: 11/19113 toumapi.doc(12119/00) V- A TOURNAMENT DIRECTOR #1 (signature) TOURNAMENT DIRECTOR #2 (signature) 3 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider 2014 Spring /Summer Softball/Baseball Schedule DATE: March 20, 2014 INTRODUCTION This item is in regard to consider approval of the 2014 spring/summer softball/baseball schedule. DISCUSSION Attached for your review is the proposed 2014 softball/baseball schedule. The City has received two (2) applications for use of the fields for the upcoming season: Andover Athletic Association (AAA) and Andover Baseball Association (ABA). At this point, AAA has indicated that they would like maintain the same arrangement with the Andover Baseball Association (ABA) regarding the use of Sunshine Park Fields 5 and 6 on Tuesday's and Thursday's. This means ABA would only use these fields on Tuesday's and Thursday's when they have games scheduled. AAA has also requested to use Sunshine Park Fields 5 and 6 on Friday nights. Otherwise for the most part, the regular schedule of fields is the same as 2013. The City has received applications for use of the fields from the following youth groups: Note: Copies of the certification of participants, By -laws, the 501C3's, the certificate of insurance and the established grievance procedures for the AAA and ABA are available from City staff if you would like to review them. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2014 Softball/Baseball Schedule. Respectfully submitted, Todd J. Haas Attachments: Proposed 2014 Schedule, Applications from AAA and ABA Cc: Ernie Bedor, Andover Athletic Association (copy sent by e -mail) Pat Wilson, Andover Athletic Association (copy sent by e -mail) Brad Schotzko, Andover Baseball Association (copy sent by e -mail) % of 2013 Democratic Certificate " Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections State Insurance Procedures Andover Athletic 92% Yes Yes Yes Yes Assoc. AAA Andover Baseball 88% Yes Yes Yes Yes Assoc. (ABA) Note: Copies of the certification of participants, By -laws, the 501C3's, the certificate of insurance and the established grievance procedures for the AAA and ABA are available from City staff if you would like to review them. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2014 Softball/Baseball Schedule. Respectfully submitted, Todd J. Haas Attachments: Proposed 2014 Schedule, Applications from AAA and ABA Cc: Ernie Bedor, Andover Athletic Association (copy sent by e -mail) Pat Wilson, Andover Athletic Association (copy sent by e -mail) Brad Schotzko, Andover Baseball Association (copy sent by e -mail) Page 1 ANDOVER SPRING /SUMMER SOFTBALL /BASEBALL SCHEDULE 2014 ATTENTION - PLEASE KEEP ALL PETS OFF FIELDS dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN SUNSHINE #1 AAA AAA AAA AAA AAA 5PM -DARK SUNSHINE #2 AAA AAA AAA AAA AAA 5PM -DARK SUNSHINE #3 AAA AAA AAA AAA AAA 5PM -DARK SUNSHINE #4 AAA AAA AAA AAA AAA 5PM -DARK SUNSHINE #5 AAA AAA _ AAA AAA AAA ABA ABA ABA 5PM -DARK SUNSHINE #6 AAA AAA AAA AAA AAA ABA ABA ABA 5PM -DARK CITY HALL #7 ABA ABA ABA ABA ABA 5PM -DARK TERRACE PARK ABA ABA ABA ABA 5PM -DARK Page 1 - THU _ F I dawn-dusk I dawn -dusk SUS MON TUE WE SAT -'i - AND= STATION NORTH (WEST ABA I ABA + ABA ABA _ ABA ABA _ ABA ANDOVER STATION �RT�I (MIDDLE) ABA ABA ABA ABA ABA ABA ABA I AND= STATION I�ORTi (EAST) ABA ABA ABA ABA ABA ABA ABA — - - — NORTHWOODS ABA EAST ABA ABA ABA ABA 5PM -DARK PINE HILLS ABA ABA - No Practices - - ABA ABA ABA - Only and ABA ABA - thru End of Season - field F' _:f is Closed until May 27th /Games - -- after May 27th 5PM -DARK �- STROOTMAN ABA ABA ABA - ABA ABA ABA - ABA - -ter- - i - - -- - - 5PM -DARK -- -- LUNDS NORTH j ABA - ABA -ABA ABA - ABA 5PM -DARK HIDDEN CREEK i ABA ABA NORTH ABA ABA ABA ABA ABA I 5PM-DARK Page 2 Page 3 dawn -dusk i dawn -dusk SAT SUN - MON TUE WED THU FRI ROSE PARK ABA i IS OVER (SOUTH) ABA ABA ABA 5PM -DARK - CLOSED AFTER SPRINGISUMMER SEASON ROSE PARK ABA (NORTH) ABA ABA ABA CLOSED IS OVER - AFTER SPRING /SUMMER SEASON 5PM -DARK HILLS OF BUNKER' LAKE WEST j ABA ABA ABA ABA i 5PM -DAB — WILD ABA ABA ABA ABA ABA ABA ABA I 5 -N1 -DA - ANDOVER LIONS ABA PARK ABA ABA ABA ABA i 5PM -DARK TIMBER TRAILS ABA ABA ABA 1 ABA j ABA ABA ABA -DARK DOWBROOK ABA T (North field) I ABA ABA ABA ABA ABA ABA -DARK SHADOWBKUUK EAST (South field) ABA -- ABA ABA ABA ABA ABA ABA - - - -- 5 M_-DARK AAA South field #1 Available June 1- AAA AAA AAA AAA AAA - AAA August 31 Only Page 3 5PM -DARK dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN EVELAND FIELDS (Middle field 02) AAA AAA AAA AAA AM AAA AAA Available June 1- August 31 Only _ - 5PM -DARK EVELAND FIELDS (North field #3) AAA_ AAA AAA AAA AAA AAA AAA Available June 1- - August_31 Only _ 5PM -DARK * WEEKEND FIELD MAINTENANCE REQUIRED ""FRIDAY FIELD MAINTENANCE ONLY (NO SATURDAY OR SUNDAY MAINTENANCE) "" NEED SUNDAY MORNING MAINTENANCE ONLY FRIDAY FIELD MAINTENANCE & SATURDAY (NOON) FIELD MAINTENANCE ONLY AAA - Andover Athletic Assoc. (Regular Season Ends June 29, 2014) ABA - Andover Baseball Assoc. (Regular Season Ends August 17, 2014) NMSA -North Metro Soccer Association FHMC - Foundation Hill_Monteisori and Child care - - - -- May 16 /from 2 pm -10 pm /Andover High School Fastpitch /Fields 1-4-at Sunshine Park 1� May 17- 18 /AAA/Girls Slow Pitch Mid - season Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex #7 May 24 /Section 7AAA High School Fastpitch Tournament/Fields 1-4 at Sunshine Park June 6- 8 /ABA19U -12U In -House Midseason Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex #7, ASN Fields (east field only), Hidden Creek North Park, Shadowbrook East Park (north and south field) June 20- 22/ABA/14 & 15U Anders Flaa Mid SeasonTournament/ASN (west, middle and east fields) June 27- 29 /AAA/Girls Slow Pitch End of Season Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex #7 July 11- 13 /ABA/8U, 10U & 12U End of Season Tournament and Jamboree /Fields 1 -6 @ Sunshine Park, ASN (east field only), Hidden Creek North Page 4 July 11- 13 /ABA/15AA Gopher State Tournament of Champions /ASN (west and middle fields only) July 18- 20 /ABA/6 -7'sU Jamboree and 9U & 11U End of Season Tournament_ and Jamboree /Fields 1 -6 at Sunshine Park July 18- 20 /ABA/14AAA Gopher State Tournament of Champions /ASN (west and middle fields only) July 23 /Andover Baseball All -Star Night 9U, 10U, 11U, 12U /Fields 1 -6 @ Sunshine Park July 25- 27/AAA/ASA Girls Slow Pitch State Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex #7 August 1- 3 /ABA/MYAS State Rec Championships 14 & 15U /ASN Ballfield Facility (west and middle fields only) August 8- 10 /ABA/GSBL All -Star Weekend 15AAA, 15AA, 14AAA, 14AA/ASN (west and middle fields only) July 11 -12 /Andover Fun Fest APPROVED: DATE OF PREPARATION REVISED 3/20/2014 Date Park Coordinator 312012014 Kevin Starr, AAA, ABA, Biz Brouse, Front desk Page 5 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Athletic Assn Association President Ernie Bedor Print Name Phone (Home) 763 -427 -8856 Phone (Work) 773 - 780 -1299 Association President Phone (Mobile) 763 - 780 -2236 Signature (required) Date (E- ma il)bedor aaencvCa�comcast net Qrirlroee �e7 sn n_ _ _ City Andover S APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MA BASEBALL, LACROSSE. RCH FOR SOCCER, SOFTBALL, AND NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE —FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It's the olicv nf_xhe--Gl"f-A-nd meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first- come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 634 Slow /124 Fast: 758 Number of participants expected from Andover this year 571/120 691 Number of participants in program last year 494/93 587 Number of participants from Andover last year 450190 540 Age brackets for participation K -12th Grade U8 U10 U12 U14 U16 E Number of game fields /rinks needed per week this year Indicate season start and end dates TwAt Za, z.a J 0%an SIn Ke PIK" oun,L E.et el S Time slot desired (list 2 choices) 1. Saw.e c.-0. zot3 �'c�sa e� cl�dC { u c( 'KC t'ArSG 2. i -ec(d S egad 4 Qa ^t i ,j 0 List specific fields /rinks being requested (refer to attached listing) Number of practice fields /rinks needed per week this year. Time slot desired (list 2 choices) 2 List specific fields /rinks being requested (refer to attached listing) Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS DGnvinnn THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 Revised 4(20111 fielduse.doc 2 ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Baseball Association Association President Brad Schotzko Phone (Home) (763)413 -3537 Print Nam Phone (Work) (651)789 -7080 Phone (Mobile) (612)619 -9761 nln /nnA A /r -__:rl r,�I 1�nnn / \l1aIw 11 ^/1Aw Signature (required) Date Address 1550 142 "d Ave. NW City Andover State MN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 850+ Number of participants expected from Andover this year 765 RECEIVED Number of participants in program last year 871 Number of participants from Andover last year 767 MAR 1 n Age brackets for participation 4 — 19 years of age ejTz( „ N,De inn. 1 Number of game fields /rinks needed per week this year 19 Indicate season start and end dates SUNDAY — SATURDAY FROM WHEN THE FIELDS ARE RELEASED BY THE PARKS DEPARTMENT UNTIL 8/17/2014 ('`except SS #5 & #6 — T. TH. Sun Time slot desired (list 2 choices) 1. SUN, MONDAY, TUES, WED, THURS, FRI, & SAT 2. List specific fields /rinks being requested (refer to attached listing) 1. SEE ATTACHED LIST Number of practice fields /rinks needed per week this year Time slot desired (list 2 choices) 1. 2. List specific fields /rinks being requested (refer to attached listing) Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and/or association that applies for use of a recreational facility will be raq, irari_ to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 Revised 4120111 fielduse.doc 2 ABA Requested Field Usage for the 2014 Season Andover Lions Park Bunker Lake Boulevard & Sycamore Street, Andover, NIN 55304 Andover Station North—East Field 1823 139th Lane NW, Andover, MN 55304 1/ Andover Station North — Middle Field 1823 139th Lane NW, Andover, MN 55304 Andover Station North _ West Field 1823 139th Lane NW, Andover, MN 55304 ✓ City Hall #7 1685 Crosstown Boulevard NW, Andover, NIN 55304 Hidden Creek North 2620 Bunker Lake Boulevard NW, Andover, MN 55304 r' Hills Of Bunker Lake West 14002 Crane Street NW, Andover, MN 55304 j Lunds North 2640 166th Avenue NW, Andover, MN 55304 North Woods East 14035 Yukon Street NW, Andover, MN 55304 Pine Hius (From May 27th through August 17th, 2014 - For Games Only) 3537 161st Avenue NW, Andover, MN 55304 Rose Park 14057 Rose Street NW, Andover, MN 55304 Shadowbrook East— North Field 13789 Butternut Street NW, Andover, MN 55304 Shadewbreek East South Field 13789 Butternut Street NW, Andover, MN 55304 Strootman Park 4575 154th Avenue NW, Andover, MN 55304 Terrace Park 13535 Poppy Street NW, Andover, MN 55304 Timber Trails 17761 Aztec Street NW, Andover, MN 55304 Wild Iris 3719 Bunker Lake Boulevard NW, Andover, NIN 55304 /Sunshine Park Field #5* /1900 Crosstown Boulevard NW, Andover, MN 55304 ✓ Sunshine Park Field #6* 1900 Crosstown Boulevard NW, Andover, MN 55304 REE CEIVE® CITY OF ANDOVER *Looking to utilize Sunshine #5 & #6 every Tuesday, Thursday, and Sunday. This has been agreed upon by the Andover Athletic Association and the Andover Baseball Association. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Park & Recreation Commission CC: � David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider 2014 Spring/Summer Soccer/Lacrosse Schedule DATE: March 20, 2014 INTRODUCTION This item is in regard to consider approval of the 2014 spring/summer soccer /lacrosse schedule. DISCUSSION Attached for your review are the proposed fields that will be available for 2014 soccer /lacrosse season. The City has received applications for use of the fields from the following groups: Note: Copies of the By -Laws, 5010 Status, Certificate of Insurance and Grievance Procedures for NMSA and AALA are available from City staff if you would like to review them. NMSA and AALA did meet late last week to discuss and agree on a schedule. Attached is the e-mail that was sent to the City staff that an agreement was reached on the use of fields for upcoming 2014 spring - summer season. AALA has requested to use the green space behind the fence Hidden Creek North Park baseball field. Staff does not recommended that this be scheduled due to parking that could be a problem if both soccer and baseball are playing games at the same time or same night. Since none of the associations requested to use Fox Meadows Park, it is recommended that this park be scheduled for practice space and not Hidden Creek North Park green space. Note: Forest Meadows Park will no longer be scheduled for practices or games. The area has some issues with poor soils which has caused an uneven playing level surface over the past few years. of 2013 Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance fi-om Andover Elections (State) Insurance Procedures North Metro Soccer 50.5% Yes Yes Yes Yes Assoc. NMSA Andover Area 86% Yes Yes Yes Yes Lacrosse Assoc. AALA Note: Copies of the By -Laws, 5010 Status, Certificate of Insurance and Grievance Procedures for NMSA and AALA are available from City staff if you would like to review them. NMSA and AALA did meet late last week to discuss and agree on a schedule. Attached is the e-mail that was sent to the City staff that an agreement was reached on the use of fields for upcoming 2014 spring - summer season. AALA has requested to use the green space behind the fence Hidden Creek North Park baseball field. Staff does not recommended that this be scheduled due to parking that could be a problem if both soccer and baseball are playing games at the same time or same night. Since none of the associations requested to use Fox Meadows Park, it is recommended that this park be scheduled for practice space and not Hidden Creek North Park green space. Note: Forest Meadows Park will no longer be scheduled for practices or games. The area has some issues with poor soils which has caused an uneven playing level surface over the past few years. As indicated on the proposed schedule, Oak Bluff Park are off limits for use (games and practices until at least May 27`n and maybe longer) as staff will be installing a new irrigation system and we will need some time to grow some grass before the field can be used. There is also some minor grading at one corner of the field that needs to be taken care of ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2014 spring/summer soccer /lacrosse schedule. Respectfully submitted, ��" Y Todd J. Haas Attachments: Proposed 2014 Schedule, e-mail from Sean Beggin dated March 14`h, Applications from NMSA and AALA Cc: Sean Beggin, NMSA (copy sent by e -mail) Brad Geiss, AALA, (copy sent by e -mail) 4 ANDOVER SPRING /SUMMER 2014 SOCCERILACROSSE SCHEDULE ATTENTION - PLEASE KEEP ALL PETS OFF FIELDS dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN City Hall #1 5:00 to dark Next to S side of water tower NMSA NMSA NMSA NMSA NMSA NMSA NMSA (U -8 70 yds x 50 ds) Sunshine #2 Soccer Field (Lighted) 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA Next to 148th Ave NW Full size 225'x360` Sunshine #3 NMSA NMSA Soccer Field (Lighted) 5:00 - dark NMSA NMSA NMSA NMSA NMSA Field SE of complex (Full size 225'x360' Sunshine #4 (Lighted) Soccer Field NMSA NMSA NMSA 5:00 - dark NMSA NMSA NMSA NMSA Field directly E of complex -- — (U -10 80 ds x 50 ds) — Hawkridge - East Field 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA U -12 150'x300') Hawkridge - Middle Field NMSA 5:00 - dark U -12 size 150'x300' NMSA NMSA NMSA NMSA NMSA NMSA Hawkridge - West Field 5:00 -dark NMSA NMSA NMSA_ NMSA NMSA NMSA NMSA (Full size 229x360' Hidden Creek North 5:00 to dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA U -10 80 yds x 50 ds Fox Meadows 5:00 to dark Full size 225'x 360' Page 1 Page 2 FR dawn -dusk SAT dawn -dusk MON TUE WED THU SUN Oak Bluff 5:00 to dark NMSA NMSA NMSA NMSA until May 27th NMSA NMSA NMSA U -10 80 yds x 50 ds) Closed due to new irrigation installation Timber Trails NMSA 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA (U-10 80 yds x 50 ds) Timber Rivers 5:00 -dark - AALA — AALA AALA AALA AALA AALA _ AALA (Full size 225'x 360' Hidden Creek East NMSA ractice only 5:00 -dark NMSA NMSA NMSA ractice only NMSA NMSA NMSA U -6 50 yds x 30 ds practice only ractice only practice only ractice only ractice only Northwoods West 5:00 - dark AALA AALA AALA AALA AALA AALA AALA ractice only (U-6 60 yds x 40 ds practice only ractice only ractice only practice onl ractice onl Pleasant Oaks 5:00 - dark NMSA ractice onl NMSA NMSA NMSA ractice onl NMSA NMSA U 6 50 ds x 30 ds practiceonl ractice onl practice only ractice only Prairie Knoll 5:00 to dark _ AA_ LA AALA Southeast field (Lighted) (Full size 225'x 360' AALA AALA AALA AALA AALA Prairie Knoll 5:00 to dark AALA AALA AALA AALA 7T7A7AZ AALA AALA North field 6-10 80 yds x 50 ds Page 2 Prairie Knoll dawn -dusk dawn -dusk AALA 5:00 to dark AALA AALA Southwest field ( Lighted) (Full size 225'x 360') AALA AALA AALA AALA NMSA - North Metro Soccer Association (Regular Season Ends July 30, 2014) AALA - Andover Area Lacrosse Association (Regular Season Ends Jul 31, 2014) TOURNAMENTS OR EVENTS April 19 /North Metro Soccer Association /All day Scrimmages /Sunshine June 23- 27 /NMSA/Coever Soccer Camp /Sunshine Park (fields 3 & 4) July 7 -11 /NMSA Challenge Soccer Cam /Sunshine Park (fields 3 & 4) Andover Fun Fest/July 11 -12, 2014 Park (fields 2 & 3), Hawkrid a Park west, middle and east fields) APPROVED: 3/20/2014 _ REVISED 3/20/2014 Date Parks Coordinator cc: Kevin Starr, AALA, Biz Brouse, NMSA Front Desk Page 3 Todd Haas From: Beggin, Sean <Sean.Beggin @anoka.kl2.mn.us> Sent: Friday, March 14, 2014 10:36 AM To: Todd Haas; sean.beggin @gmail.com; 'bradgeiss @gmail.com' Cc: Twila Hauck' (twila.andoverfootball @yahoo.com); s4gopherfans @aol.com Subject: RE: Park commission Item and Agenda Hi Todd Brad, Twila, Scott and I met last night and worked things out. ✓ ✓ Lacrosse will have Prairie Knoll East, West and North; Northwoods and Timber Rivers. Soccer will have City Hall, Sunshine Middle (Game), Sunshine South (will only be used for practices this year due to repair needs), Sunshine North, Hawkridge, Hidden Creek North, Timber Trails, and Pleasant Oaks. Respectfully submitted, Sean Beggin - - - -- Original Message---- - From: Todd Haas Imailto:T.Haas(@andovermn.govl Sent: Thursday, March 13, 2014 2:37 PM To: sea n.beggin @gmail.com;'bradgeiss @gmail.com' Cc:'Twila Hauck' ( twila .andoverfootballC@yahoo.com); s4gopherfans@aol.com Subject: FW:Park commission Item and Agenda Attached is the item and agenda for your review. There are conflicts with fields that are being requested by NMSA and AALA. We would recommend that the associations meet over the weekend (or at least prior to the Park Commission meeting) to resolve the conflicts with fields. grea se-cont aztme Ifyc� have a-nyga�stia�s orf rt d�a mistake an the t�dule- Todd t L_� f i ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Association President WNV\ S A) Phone (Home) Print Name Phone (Work) Phone (Mobile) Association President (E-mail) n34c�r% Signature (required) Date Address P 0 %° City ce&v State M o Zip 5,011- 0&w APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. Lis kite icy I LA te City I k tel v e _ � ji to meet the recreational needs of its citizen& The gnal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year Sr.� r MiA - � Xe 1 Sad Lv Number of participants expected from Andover this year `t t_� Number of participants in program last Number of participants from Andover last yenf�_ ii `�� Age brackets for participation R&O r,L, 5`1 10 Water I `f wz?� RECEIVED MAR 12 2014 Number of game fields /rinks needed per week this year �c.0 e"z-t Indicate season start and end Time slot desired (list 2 choices) 1. � � - Das- .- List specific fields /rinks being requested (refer to attached listing) 1. Number of practice fields /rinks needed per week this year Time slot desired (list 2 choices) List specific fields /rinks being requested (refer to attached listing) 1. Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 �AM%*wy P bk Revised 8120109 a / Revised 4 120111 t k" JAMMu M. 2me fielduse.doc 2 Notes to North Metro field Application 2014 •l•_ Here is the North Metro Application for fields spring 2014. 1 am sending you the preliminary copy of theField request. Sean is going to stop into Andover city Hall and certify the application. Sean and myself have emailed back and forth with Twila a few times about field use. She requested that we give her Sunshine Middle and Prairie Knoll North because she didn't like the field conditions at Fox Meadow. I replied that due to a increase in numbers and one location Oak Bluff being off line. l was not able to give up those fields and was requesting the same locations as last summer. Scott Questions The numbers for 2014 are based on the numbers summited in the application. Note we have added a new age group Mini Metros (3 -4 year olds). We will continue to have a better then 50% ratio of Andover Residents. Copies of Democratic Procedures can be found on the North Metro Website www. northmetrosoccer.ore We are in good standing with the State of Minnesota and continue to have 501c status. Copy of Certificate of insurance is attached. Grievance procedures are available on our website www.northmetrosoccer.org no changes. We also use fields from other locations 4 fields St Francis School District— Rent 7 fields Anoka Hennipen District — Rent 1 field Private School- Rent 1 field City of Ham lake 16 fields City of Oak Grove. Thanks Scott Skrypek Field Director North Metro Soccer fielddirectorCd)northmetrosoccer .ore s4gopherfans@aol.com Cell 763-242-0101 MAR 12 2014 North Metro Soccer Field Requests /1 Watertower ✓ 2 Sunshine North /3 Sunshine Middle /4 Sunshine South i S Hawkridge East ' 6 Hawkridge Middle 7 Hawkridge West ✓/8 Hidden Creek North J 9 Oak Bluff — Off Line Spring 2014 ✓10 Prairie Knoll North Potential Practice locations Timber trails /Hidden Creek East /Northwoods /Pleasant oaks New Fields Under Construction Sports Complex North West /North East / South RE17FIVED MAR 12 2014 Zofy Soc.E.e�- l- CAr.1'ossG Sc1ti¢�.¢.. ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Area Lacrosse Association Association PresidentBrad Geiss Phone (Home) Print Name Phone (Work) Phone (Mobile) Association President—(E-mail) bradgeissagmail.com Signature (required) Date Z J 2I I Iq Address P.0.48062 City Coon Rapids State MN Zip 55448 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first - come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 250 -270 Number of participants expected from Andover this year 200 Number of participants in program last year 200 Number of participants from Andover last year 172 Age brackets for participation 2nd -8th tirades Boys and Girls ?E`EIVED MAR 13 2014 Number of game fields /rinks needed per week this year 3 game fields Indicate season start and end dates April Its t I until July 315 Time slot desired (list 2 choices) 1. 4pm until 9pm. 2. 5pm until 9pm List specific fields /rinks being requested (refer to attached listing) 1. Prairie Knoll East 2. Prairie Knoll West 3. Sunshine Middle FB /Soccer /Lacrosse field Number of practice fields /rinks needed per week this year 6 practice fields Time slot desired (list 2 choices) 1. 4pm until 9pm 2. 5pm until 9pm List specific fields /rinks being requested (refer to attached listing) 1. Prairie Knoll North 5ja,w does Aat recor"w%e,d -- *, 2. Green Space behind the Fence Hidden Creek North BB ✓3. NW West (By tennis court) ✓4. City Hall ,/ 6. One field at Hawk Ridge Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 Revised 4120111 fielduse.doc 2 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: rC's* David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Consider Layout of Way Finding Signs, Project 14 -16 DATE: March 20, 2014 INTRODUCTION The Park and Recreation Commission is requested to consider layout of the way finding signs. DISCUSSION At the last meeting on March 6, 2014 the Commission reviewed the proposed locations that were presented by staff. Two additional locations (Sunshine Park and Andover Lions Park) as recommended by the Commission are now included on the sign which is located in the side pocket of you packet. The way finding sign identifies the locations of where the signs will be installed and includes the distance between each of the locations so that users of the trail system get an idea how far they have traveled or to see how far is the next segment is. Note: There will be arrow on each sign that will state "You Are Here ". The area that staff has been directed to concentrate on is the central corridor of the City from the Community Center south to the commercial district (Andover Station) and east to Bunker Hills Regional Park. The size of the signs has yet to be determined but staff is looking at the signs to be 24" x 24" so that it is somewhat legible for users to see from a short distance. BUDGET The CIP identifies $30,000 for the installation of way finding signs and exercise equipment along trial segments. It is identified that $10,000 would be funded from Park dedication Funds and the remaining $20,000 from Trails Funds. ACTION REQUIRED The Park and Recreation Commission is requested to consider layout of the way finding signs. Respectfully submitted, Todd J. Haas Attachments: Example of way finding signs (side pocket of packet) • ..r. `.ate _ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: 04 David D. Berkowitz, Director of Public Works /City Engineer From: Todd J. Haas, Assistant Public Works Director Subject: 8. Review Draft Parking Lot Plan- Reconstruction/Prairie Knoll Park/14 -14 Date: March 20, 2013 INTRODUCTION The Park and Recreation Commission is requested to review the draft parking lot plan for Prairie Knoll Park. DISCUSSION A copy of the proposed layout of the parking lots is located in the side pocket of the packet. As you can see from the proposed layout for the south parking lot, the bollards that were installed in 2013 will be removed and replaced with raised concrete medians. New concrete curbing will be installed along the north side of the south parking to control the water runoff and eliminate the erosion issues that staff has had since the parking lot was constructed in the playground and grass /turf areas. There will be a storm sewer that will be constructed to drain the south parking lot to the existing pond that is located north of the existing hockey rink. The north parking will be included as alternate bid with the south parking lot. Concrete curb will be installed along the south side of this parking lot along with storm sewer to drain the water off. The south parking lot will be closed from July 7ch to August 15th but the north parking lot will be available for parking so the fields can be used for games /practices. The associations (football and soccer) have been notified on how they are to schedule the fields until the parking lots are completed. The Andover Football Association jamboree is tentatively scheduled for August 23`d Staff has identified in the specifications as to when the contractor needs to be completed with the construction. ACTION REQUESTED The Park and Recreation Commission is requested to review the draft parking lot plan for Prairie Knoll Park. Respectfully submitted, - AOYA.A-- Todd J. Haas Attachment: Layout of park (side pocket of packet) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: � David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director 1'1* SUBJECT: 9. Review Outstanding Items DATE: March 20, 2014 Issues list as of 3/18/14 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Resort —Next quarterly report is due in April. • Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly report is due April. • 40 Acre Sports Complex — The site is 95% complete including the irrigation system for the fields. There will be additional irrigation being installed next spring around the parking lots. The grass for the fields is coming in very nicely. Staff is working on expenses made to date. Naming of the park is still undecided and will be presented again to the City Council on March 25, 2014 for consideration. • Langseth Park — Staff will be meeting with neighborhood representatives to select the equipment prior to the meeting. • Prairie Knoll Park — Item is on the agenda. • Oak Bluff Park — Public Works Parks Maintenance staff are gearing up to have the irrigation system installed early this spring. We have notified North Metro Soccer Association (and lacrosse) that they may need to stay off the field for a short period possibly till the end of May or later. • Way Finding Signs — Item is on the agenda. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • Cell Phone Companies Update (Fox Meadows Park) Fox Meadows Park There is nothing new to report. Plans for the building and pole have been submitted by Verizon Wireless but the application and fees required have not been submitted. Verizon is still considering other locations. If the application and fees are submitted, staff will schedule the request on a future agenda. 2014 Events in City Parks or Facilities — The Park and Recreation Commission will need to determine what each of the Commissioners will be responsible for during 2014. Item is on the agenda. • Marinello —' • Elstrom — ? • Stenzel — ? • Lindahl — ? • Butler — ? • Lewnau — ? • Miskowiec — Update of Pedestrian Trails — At this point this is what has been going on with trails: • The City Council has approved the 5 year (2014 -2018) Capital Improvement Plan (CIP) for trails for the following locations: o A trail is identified in 2016 along the south side of Andover Blvd NW between Bluebird Street NW and Vale Street NW. • Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake is scheduled for 2015 -2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass is being evaluated near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility The location and date of the meeting should be discussed within the next month or two now that it is spring. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer "f FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: A. Discuss 2014 Events in City Parks or Facilities DATE: March 20, 2014 INTRODUCTION The Park and Recreation Commission is requested to discuss potential 2014 events in City parks or facilities. DISCUSSION The Commission members will need to determine what the activity responsibilities will be for 2014. Keep in mind that the Commission members can team up on an activity if they would like. • Marinello — ? • Elstrom — ? • Stenzel — ? • Lindahl — ? • Butler — ? • Lewnau — ? • Miskowiec — ? ACTION REQUIRED The Park and Recreation Commission to discuss potential 2014 events in City parks or facilities. Respectfully submitted, 0 Todd J. Haas CITY AMM6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: B. Discuss 2015 -2019 Parks Capital Improvement Plan DATE: March 20, 2014 INTRODUCTION The Park and Recreation Commission is requested to begin discussing the 2015 -2019 Parks Capital Improvement Plan (CIP). DISCUSSION It is that time of the year to begin discussing the 2015 -2019 Parks CIP. The target date for draft CIP is June 6th. Also attached is a projected fund balance sheet that was prepared recently by the Finance Department for your use. The Commission should pay attention to the status of 2014 end of the year balance. The Commission should discuss if there is a project that you may want to consider a project for 2015. Based on last year's CIP, no significant improvements are planned for 2015. The only larger improvement that has been identified is in 2017 for the redevelopment of Fox Meadows Park. Again there are a number of parks that do not have security lights. Also keep in mind the Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot throughout the parks system. Attached is a list of park improvements recommended by the Public Works Parks Department for the Commission to consider. If the Commission is interested in knowing the planned improvements for all the parks, review Section F of the Information Packet (20 10 Existing and Future Park Facilities Chart). BUDGET IMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to discuss the 2015 -2019 Parks Capital Improvement Plan. Respectfully sub Todd J. Haas Attachments: 2014 -2018 Parks CIP, 2015 -2019 Park Improvement Fund Projected Fund Balance Sheet, Public Works Parks Department recommended improvements Department A??i -oveJ Project# z,9,4, zot8 Packs Priority 2014 2015 2016 or - 2017 2018 Total Facility Management Total 147,000 58,000 140,000 877,000 4,150,000 5,371,000 Information Technology Microsoft DataCenter & CAL's License 15- 41420 -02 1 15,000 15,000 Capital Equipment Reserve 15,000 15,000 Microsoft Office Upgrade 15. 41420 -03 2 15,000 15,000 Capital Equipment Reserve 15,000 - 15,000 Information Technology Total 30,000 30,000 Park & Rec - Operations J Replace/Repair Play Structures - Various Parks 14- 45000 -01 1 48,000 50,000 50,000 50,000 50,000 248,000 Capital Projects Levy 48,000 50,000 50,000 50,000 50,000 248,000 Replace/Repair Major Park Projects - Various Parks 14- 45000 -02 1 25,000 25,000 25,000 25,000 25,000 125,000 Capital Projects Levy 25,000 24000 25,000 25,000 25,000 125,000 Park & Rec - Operations Total 73,000 75,000 75,000 75,000 75,000 373,000 Park & Rec - Projects Annual Miscellaneous Park Projects 14- 45001 -01 1 15,000 15,000 15,000 15,000 15,000 75,000 Park Dedication Funds 15,000 15,000 15,000 15,000 15,000 75,000 Rose Park- Renovation 14 -05001 -02 1 200,000 200,000 Park Dedication Funds 200,000 200,000 WayFinding Signs/Exercise Station 14- 45001 -03 1 30,000 30,000 Park Dedication Funds 10,000 14000 Trail Funds 20,000 20,000 Irrigation Projects - Small Parks 14 45001 -04 1 20,000 20,000 20,000 20,000 80,000 Park Dedication Funds 20,000 20,000 20,000 20,000 80,000 Prairie Knoll Park - Pave Parking Lots 14- 45001 -05 1 100,000 100,000 Park Dedication Funds 100,000 100,000 40 Acre Park Project - 35 35 16 1 at Ave 15- 45001 -01 1 500,000 500,000 500,000 500,000 2,000,000 Capital Equipment Reserve 500,000 500,000 504000 500,000 2,000,000 Fox Meadows Park - Renovation 17- 45001 -01 1 200,000 200,000 Park Dedication Funds 200,000 200,000 City Campus Rinks - Pave Hockey Rink 18- 45001 -01 1 30,000 30,000 Park Dedication Funds 30,000 30,000 Park & Rec - Projects Total 365,000 535,000 535,000 715,000 565,000 2,715,000 Sanitary Sewer Sanitary Sewer Extensions 16 48200 -01 1 500,000 105,000 605,000 Assessments 105,000 105,000 Sewer Trunk Fund 500,000 500,000 Yellow Pine Lift Station 17- 48200 -01 1 650,000 650,000 Sewer Trunk Fund - 650,000 650,000 Rural Reserve Trunk Sanitary Sewer 11- 48200 -02 1 2,250,000 1,250,000 3,500,000 Assessments 250,000 1,000,000 1,250,000 Sewer Revenue Bonds 2,000,000 250,000 2,250,000 Sanitary Sewer Total 500,000 3,005,000 1,250,000 4,755,000 18 Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee - Residential ($2,732 /unit) Park Dedication Fee - Commercial Donation I Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Hidden Creek North Park - Tower Rental Rose Park - Reconstruction Prairie Knoll Park - Pave Parking Lots WayFinding Signs /Exercise Stations Irrigation Project - Small Fox Meadows - Reconstruction City Campus Hockey Rinks - Pave rink Annual Miscellaneous Projects Total Commitments Revenues Over(Under)Expenditures DnA Zot s- Z014 Park Cif -- 2,729 CITY OF ANDOVER 2,729 200,000 Park Improvement Fund 200,000 100,000 Projected Fund Balance 100,000 2014 2015 2016 2017 2018 2019 TOTALS 20,000 20,000 20,000 20 20 20 10 10 10 200,000 $ 54,640 $ 54,640 $ 54,640 $ 27,320 $ 27,320 $ 27,320 $ 245,880 61,500 61,500 61,500 61,500 61,500 61,500 369,000 15,000 15,000 90,000 347,729 35,000 116,140 116,140 116,140 88,820 88,820 88,620 614,880 2,729 2,729 200,000 200,000 100,000 100,000 10,000 10,000 20,000 20,000 20,000 20,000 80,000 200,000 200,000 30,000 30,000 15,000 15,000 15,000 15,000 15,000 15,000 90,000 347,729 35,000 35,000 215,000 65,000 15,000 712,729 (231,589) 81,140 81,140 (126,180) 23,820 73,820 Fund Balance as of December 31, 2013 343,151 Fund Balance Brought Forward 111,562 192,702 273,842 147,662 171,482 Ending Fund Balance *" $ 111,562 $ 192,702 $ 273,842 $ 147,662 $ 171,482 $ 245,302 "Target - $50,000 to create a contingency for any project overages. Park Projects Some of the areas that have been talked about through the years, or projects that have not been done or finished. Irrigate Wild Iris, Terrace, Hills of Bunker, Lions or Hidden Creek East Add fencing to Terrace, Lions and Hills of Bunker ball fields Add basketball or volleyball courts in various parks Blacktop some of the parking tots or driveways Dock or boat landing on Round Lake. Upgrade canoe landings on Rum River Get some of the trail system to connect or join Many ball fields could use safety netting Build warming house /storage building at Hawkridge Security lighting needed in many parks Get a disc golf area /course rebuilt or added More bigger, better shelters built. Continue with playground replacements Prairie Knoll warming house /storage needs expanded Creekridge and Tot Lot need something done with them Station North ball fields need dugouts finished More skateboard equipment added to Sunshine site Get more police presence in the park and trail system Get rid of the swamps, lowland or landlocked "parks" we are stuck with Look at starting the next phase of Kelsey Round Lake I believe you can go to each and every park in the City and see things that could be done or needed at the facility. Kevin 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Add on Item. Winslow Woods Sketch Plan DATE: March 20, 2014 INTRODUCTION Russ and Carol Schmeichel have requested to be on the agenda to discuss Winslow Woods Sketch Plan and are requesting the Park and Recreation Commission to reconsider the park dedication requirements for the proposed development. DISCUSSION The Schmeichel's along with others from the Sophie's South development attended the Planning Commission meeting public hearing on March 11, 2014 to discuss the proposed development and the possibility that the City should reconsider additional park land adjacent to Sophies Park. Attached is the request from the Schmeichel' s along with a letter from three of the neighbors that live in Sophie's South neighborhood that was presented to the Planning and Zoning Commission as part of the public hearing for the sketch plan. Just as a reminder, the consensus of the Park and Recreation Commission at the February 27, 2014 meeting was to approve a 20 foot trail to connect the new development to the existing park with no additional park as part of the preliminary plat once that is submitted to the City. A copy of the sketch plan was included in your February 27, 2014 packet for your review. Staff has attached a copy of the Park Commission meeting minutes from the February 27h for your review. Public Works Staff has recommended that no additional park land be dedicated in addition to the Sophie's Park due to the existing wetlands that has been identified on the sketch plan. Staff did recommend a 20 foot wide park land access from Winslow Woods for access to Sophie's Park which has been supported by the Park Commission. ACTION REQUIRED The Park and Recreation Commission is requested to consider a request by the Schmeichel' s to be added to the agenda to reconsider the park dedication requirements for the proposed Winslow Woods Sketch Plan. Respectfully submitted, Todd Haas Cc: Larry Olson (copy sent be e-mail) Russ and Carl Schmeichel (copy sent be e-mail) Attachments: Request from the Schmeichel's, Letter presented to Planning Commission, Park Commission meeting minutes of February 27, 2014 March 13, 2014 To: Park Commission Re: Winslow Woods Proposed Development We were recently notified of the proposed Winslow Woods Development. Unfortunately we received notification on March 1, 2014, and after reading the Park Commission minutes of February 27th, realized that you had already reviewed the sketch plan and had decided to not add additional park land to the development. We would like you to take another look at the sketch plan and discuss the possibility of accepting lot 59 as park land. We are including the letter we sent to the Planning Commission outlining what we considered would be the benefits to the Sophie's South residential area, the new proposed development, and the city of Andover. If the land was dedicated as park land and a nature loop trail (not asphalt) was built on the land, there should be little or no expense to development of the land and minimal maintenance expense in the future. We would anticipate that Sophie's Park will more than double its current usage, with the addition of more than 80 additional lots and easy access from the residents west on Yellowpine. Many residents, in this neighborhood to the west, already use Sophie's Park, but currently need to use Crosstown as their access point. The new development will provide safe access by using the bike path that you have recommended into Sophie's Park, which we wholeheartedly support. We plan to attend your March 20th meeting and look forward to a discussion of this idea. We appreciate any consideration you give to this idea and the vision for additional park space connected to Sophie's Park that embraces nature in addition to developed park land. Sincerely Russ and Carol Schmeichel 1146152 nd LN NW Andover, MN 55304 RECEIV70 MAR 13 7014 March 4, 2014 To: Planning Commission Re: Sketch Plan for Winslow Woods Consider vacating lot 59 and keep land as open green space. Rationale: Because this is a large new development that does not have any land set aside for park land, vacating lot 59 (which is already 50% wetlands) would add green space to the development. Benefits to development and residents of Andover: • A nature loop trail could be created in the area (not asphalt) • Nature trail could be accessed from Xeon bike path and Sophie's Park • Having green space in the middle of developed lots would be unique • Would tie new development to Sophie's South development. • Trail could be used for walking, bird watching, relaxation • Would provide a peaceful spot in middle of large number of residential lots • Children loves path in trees for running and playing • Additional green space would enhance the beauty of the development "This suggestion only make sense if, in the development of Winslow Woods, the natural growth of trees, vegetation and terrain can be maintained on lot 59. Thank you for your consideration of this suggestion. Russ and Carol Schmeichel 1146 152nd LN NW James and Jean Travers 1134 152nd LN NW Dustin and Sarah Nienow 1122152 nd Ln NW RECEIVT7D MAR 13 2014 PARK AND RECREATION COMMISSION MEETING FEBRUARY 27, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on February 27, 2014 at 7:00 p.m., at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Alisa Lewnau, Jim Lindahl Also Present: Assistant Public Works Director, Todd Haas Representative for Winslow Woods Developer, Larry Olson RESIDENT FORUM No one appeared to address the Commission. APPROVAL OFAGENDA —T` e agenda was approve as presente . APPROVAL OF MINUTES There were no changes to the minutes. Motion by Commissioner Miskowiec, seconded by Commissioner Marinello, to approve the minutes of the January 16, 2014 Park and Recreation Commission meeting as presented. Motion carried on a 5 -ayes, 0 -nays, 2- absent ( Lewnau and Lindahl) 0- present vote. CONSIDER WINSL0W WOODS SKE TCH PLAN Assistant Public Works Director Haas reviewed the Park and Recreation Commission is requested to review and consider the park dedication requirements for the proposed Winslow Woods Sketch Plan, which is located south of Sophie's Park. Mr. Haas identified the location of Sophie's Park on a map. Regular Andover Park & Recreation Commission Meeting Minutes —February 27, 2014 Page 2 A copy of the sketch plan was provided for the Commissioners for their review. The sketch plan does include an area of park adjacent to Sophie's Park. Public Works Staff have reviewed the sketch plan and recommends that no additional parkland be dedicated in addition to the Sophie's Park due to the existing wetlands that has been identified on the sketch plan. Staff is recommending a 20 -foot wide trail easement or parkland access from Winslow Woods for access to Sophie's Park. If any of the property in this general area is dedicated as park, the cash portion that is due for the remainder of the park dedication will be calculated based on the formula per City Code l l -3 -7 (C). The more land required to be dedicated the lesser the park dedication fee portion will be. The Park and Recreation Commission is requested to review and consider the park dedication requirements for the proposed Winslow Woods Sketch Plan. Chair Butler asked if there would be a connection from Sophie's Park south into the new development. Mr. Haas indicated that there would be a 20 foot dedicated park property for the construction of a trail for the new neighborhood so there would easier access. No additional park land is being recommended to be dedicated. Chair Butler asked if there will be trail segment along Xeon Street NW from Sophie's South development. Mr. Haas indicated there will be, stating there is an existing trail in Sophie's South development and that will eventually be connected to Andover Boulevard. In addition, at some point there will be a trial that will be constructed along the south side of Crosstown Boulevard between Hanson Boulevard and Sophie's South development of the west end. Chair Butler said this plan does two things; it connects new developments and gives more Commissioner Miskowiec asked about dimensions of Sophie's Park. Mr. Haas said the park is approximately three to four residential lots wide and about an acre size. Commissioner Miskowiec said we are adding 100 more units and to the north are more units. He said there is not a lot of land masses for this many houses and it will be a heavily used park that will see much congestion. Mr. Haas said we cannot develop wetland, adding there is another undeveloped park as part of Moore Estates development. He said we could do others but that he would not recommend tying anything to Sophie's Park except for the 20 -foot trail. Mr. Haas said Sunshine Park is nearby as well as the school and City Hall with lots of easy access to those parks and facilities. Larry Olson, Winslow Woods, said the development will be 100 lots with Phase I indicated to start as soon as plat approval is received, which will hopefully be late summer or early fall depending on sales with complete build out within the next two summers. Mr. Olson said they have reviewed one lot being part of the park but said it is Regular Andover Park & Recreation Commission Meeting Minutes — February 27, 2014 Page 3 heavily wooded and contains wetland so it was decided it would not be the best option for a park. Commissioner Stenzel asked about the south half of the plan by 144th Avenue. Mr. Olson said the land is not for sale now but an easement was required by the City as a possibility for future utility extensions. Commissioner Stenzel inquired about Xeon Street to 150th Avenue to the east area. Mr. Olson said they are looking at this area for regional storm water retention ponding and storm water. Mr. Haas said the Planning Commission had indicated that property to the east is within the MUSA and can be served, adding that sewer will need to come across the railroad tracks. He said it was suggested that a trail connection occur with a possible tunnel to access the schools, City Hall, and YMCA at a location not yet determined but based on grading, ponding, and other components. He said this concept still needs to be reviewed by the Planning Commission and City Council before final recommendation can be made. Commissioner Stenzel, inquired about the easement. Mr. Haas said there is a gas line easement along with some sewer and water work and then a bikeway /walkway tunnel will be determined. Commissioner Stenzel asked about the cul -de -sac on 1501h Avenue. Mr. Haas said a temporary cul -de -sac will be needed on Xeon Street for snowplowing. Commission consensus was to approve the park dedication requirements for Winslow preliminary plat. Chair Butler said he was comfortable with the trail concept. He said this will result in a nice small park on the south side and thanked the applicant for his work. DISCUSS LANGSETHPARK BUDGET AND IMPROVEMENTS /13 -43 Assistant Public Works Director Haas reviewed the Commission is requested to discuss budget and improvements to Langseth Park. A listing of the proposed improvements that are being recommended by the Public Works Parks Department along with recommended allocation for parks ( Langseth and Andover Lions). If there are no questions from the Commission, staff will contact the neighborhood representatives to schedule a meeting to discuss the funds available and playground structures that may be considered for purchase. It was noted the Capital Improvement Plan (CIP) identifies $48,000 to be utilized for replacement/repairs of playground structures. S40o m fyNOWN 1