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Home My WebLink AboutACCAC - February 10, 201417J ANDOVER Cmfimunih+ �i�fer Andover YMCA Community Center Advisory Commission Meeting Monday, February 10, 2014 6:00 pm Tanners Station 13655 Martin St. NW Andover, MN 55304 1. Call to Order 2. Approve Minutes — November 18, 2013 3. YMCA Update 4. ACC Staff Update a. Status Report b. Budget 5. Other Business 6. Adjournment 15200 Hanson Blvd. NW •Andover, MN 55304 Ph: 763 -767 -5100 • Fx: 763 - 755 -2129 Website: www.andovermn.gov /acc • E -mail: accinfo @andovermn.gov Andover YMCA Community Center Advisory Commission Status Report February 1, 2014 Programming/Events /Revenue In Progress/Upcoming Current/UNcomine Field House/Misc. Activities • December 15 — MN Premier Volleyball Tournament • Jan 2 — 3 — MN Timberwolves Basketball Clinic • Jan 4 — 5 — MN Premier Volleyball Tournament • January 18 — Park Center Sr High Honors Dance • January 26 — Y Partners Zumbathon Fundraiser • February 8 -9 — MN Premier Volleyball Tournament • February 15 —16 — AAA Basketball Games • February 22 — 23 — AAA Basketball Games • February 28 — AAA Basketball Games • March 1— 2 - AAA Basketball Games • March 29 - MN Premier Volleyball Tournament C'urrent/Uncomine Ice Activities • December 5 — First Home Game Andover HS Boys Hockey Game • December 8 —Ice Skating with Santa/Macaroni Kids Shopping Expo • January 1— MN Hometown Hockey 3 v 3 Tournament • March 1— Y Partners Open Skate Fundraiser • March 22 — Spring Learn to Skate Session & Intro to Ice Program • March 23 — ACC 3 v 3 Mite Program • Current/Uncomine Misc Activities • December 7 & 8 - Carousel Craft Show • December 27 - YMCA New Hope Field Trip • December 31 - A Family Happy New Year Event — Inflatables, Gym activities and Skating $5 • January 24 — Constance Free Church Lock -In • January 20 MLK Bounce House Activity Day • February 17 — Presidents Day - Gym and Skate Event with Inflatables $5 • March 8 — Civil Air Patrol Volleyball Toumament/Lock -in • March 10 —16 Titan All Star Tournaments — Basketball and Hockey • March 22 —North Suburban Home Improvement Show • April 4 — Ladies Day Out Event MS Benefit • June 11 — Wilson Elementary Field Trip Miscellaneous — Workine on/oneoine • Multiple Quotes for Lock -Ins. • Developing Informational Videos — QCTV about Facility Tot -Time, Field Trips, etc. • ACC/YMCA Promo Coupons/Trial Passes • Developing "point of sale" opportunity for YMCA members — Y Partnership. • Membership Cards • Field Trip Expo — Exploring On -Line Library Options Fall/Winter Programming (September 2013 — April/May 2014) Ongoing • Inflatable Fridays - Once a month inflatable's, gym activities and ice skating $5. • Indoor Walking Club - Monday— Friday— 5:30 am — 9:30 am $1 /day • Pickle Ball — Tues — Thurs — 9:30 am — Noon $4 • After School Free Student Open Gym - Monday — Friday 2:50 — 4:50 pm :. Tot -Time Open Gym Mondays & Tuesdays, 10- Noon Admission $2 child/Free YMCA Children o Bounce House Days Once A Month Admission $3 child/Free YMCA Children o New Story Time once a month sponsored by the Anoka County Library. • After School Youth Center (YMCA), Monday - Thursday 3 - 5 pm Staffing provided by YMCA. RIVW 211114 CITY OF ANDOVER, MWNESOTA Andover Community Center / YMCA 2008 2009 2010 2011 2012 2013 2014 Actual Actual Actual Actual Actual Estimate Budget Revenues: Charges for services Ice Rental $ 314,951 $ 359,916 S 328,082 S 361,153 S 379,831 $ 365,389 $ 369,500 Fieldhouse Rental 116,296 129,279 130,100 161,531 171,434 181,781 150,500 Concessions 97,257 95,319 86,301 82,149 77,172 731 - Proshop 4,506 4,988 4,195 3,954 5,408 9,557 8,000 Vending 10,762 9,316 8,270 9,724 7,660 11,037 7,500 Advertising 10,211 11,281 14,853 10,885 17,426 18,862 13,000 Charges for services 553,983 610,099 571,801 629,396 658,931 587,357 548,500 Miscellaneous 235,561 186,803 149,486 150,590 138,741 159,907 149,400 Total revenues 789.544 796,902 721,287 779,986 797,672 747,264 697,900 Expenditures: Current: Salaries & benefits 309,764 358,771 360,744 376,803 393,412 393,354 357,220 Departmental 103,607 87,276 84,226 84,226 102,083 65,676 49,750 Operating 408,948 383,446 382,661 388,211 396,449 390,060 417,697 Professional services 63,956 73,952 54,732 141,858 112,081 89,202 82,500 Capital outlay 13,952 7.161 Current 900,227 903,445 882,363 991,098 1.011,186 938,292 907,167 Revenue over (under) expenditures (110,683) (106,543) (161,076) (211,112) (213,514) (191,028) (209,267) Other financing sources (uses) investment income (28,156) (11,595) (8,255) (7,228) (6,781) (5,556) - Rental / Lease Pymt 236,898 637,305 638,037 641,859 639,983 639,423 649,200 Transfers out (210.178) (353,892) (401,481) (369,034) (371,598) (371,598) (371,598) Total financing sources (uses) (1,436) 271,818 228,301 265,597 261,604 262,269 277,602 Net increase (decrease) in fund balance (112,119) 165,275 67,225 54,485 48,090 71,241 68,335 Fund balance (deficit) - January 1 (472.396) (584,515) (419,240) (352,015) (297,530) (249,440) (178,199) Fund balance (deficit)- December 3l $ (584,515) S 419,240 $ 352,015 $(97,530) $ 249,440 S (178,199) $ 109,864 • • 0 General Ledger Revenue vs Budget By Dept User 1- Brezinka Printed: 0211011414:22:07 Period L2 -12 Fiscal Year 2013 C 1 T Y O P ► I'ER Account Number Description Budget MTD YTD Est P -YTD 2130 Community Center 44100 Concessions Charges for Services 2130 - 44100.55540 Concessions 0.00 - 170.96 - 730.75 0.00 - 77,172.04 Charges for Services Miscellaneous Revenue 2130-44100 -58100 Refunds & Reimbursements 2130 - 44100 - 58105 Rent Miscellaneous Revenue 44100 Concessions GL - Revenue vs Budget By Dept (02110/2014 - 2:22 PM) 0.00 - 170.96 - 730.75 - 10,200.00 0.00 0.00 0.00 - 850.00 - 14,916.55 - 10,200.00 - 850.00 - 14,916.55 - 10,200.00 - 1,020.96 - 15,647.30 0.00 - 77.172.04 0,00 - 1,084.39 0.00 0.00 0.00 - 1,084.39 0.00 - 78,256.43 Page 1 General Ledger Expense vs Budget By Dept User: LBrezmb Printed: 02/10/1414:21:52 Period 12 -12 Fiscal Year 2013 Account Number Description Budget MTD YTD Est. P -YTD 2130 Community Center 44100 Concessions Salaries & Benefits 2130 -44100 -60110 Salaries - Regular 0.00 0.00 - 246.28 0.00 24,745.87 2130- 44100 -60210 FICA 0.00 0.00 71.91 0.00 1,532.06 2130 - 44100 -60220 Medicare 0.00 0.00 16.81 0.00 358.30 2130. 44100 -60310 Health Insurance 0.00 0.00 113.52 0.00 1,521.06 2130 - 44100.60330 Life Insurance 0.00 0.00 0.18 0.00 3.05 2130. 44100 -60340 Long -Term Disability 0.00 0.00 1.10 0.00 15.70 2130 - 44100. 60410 PERA 0.00 0.00 27.23 0.00 443.35 Salaries & Benefits 0.00 0.00 -15.53 0.00 28,619.39 Departmental 2130-44100 -61245 Items for Resale 0.00 182.96 60.96 0.00 41,23331 Departmental _ 0.00 182.96 60.96 0.0D 41,233.31 Operating 2130 - 44100 -62005 Electric 8,200.00 774.23 5,826.83 0.00 6,618.08 2130. 44100 -62D10 Water & Sewer Service 0.00 0.00 797.11 0.00 763.97 2130. 44100.62020 Refuse Collection 2,000.00 209.99 2,297.76 0.00 1,872.64 Operating 10,200.00 984.22 8,921.70 0.00 9,254.69 Professional Services 2130. 44100 -63010 Contractual Services 0.00 0.00 127.50 0.00 820.56 2130144100 -63100 R & M Labor - General 0.00 0.00 375.50 0.00 851.99 2130- 44100 -63105 R & M Labor - Building 0.00 0.00 419.03 0.00 2,546.03 Professional Services 0.00 0.00 922.03 0.00 4,218.58 44100 Concessions 10,200.00 1,167.18 9,889.16 0.00 83,325.97 GL - Expense vs Budget By Dept (02/1012014 - 2:21 PM) Page 1 the FM MOW UVM A SUMMARY OF 2013 FOR THE ANDOVER YMCA COMMUNITY CENTER The Andover YMCA Community Center impacted lives throughout the year developing youth, encouraging healthy living, and supporting social responsibility within our community. Our board and staff provided leadership for many life changing programs and activities. HEALTHY LIVING FITNESS ■ We encouraged and challenged individuals to make healthy living social and regular through group and water exercise classes on 6,832 occasions. • We have educated, guided, and motivated 500 individuals through YMCA personal training. Through participation, these individuals have learned proper exercise technique, increased sports performance and made great strides in improving their overall health and well- being. • Through youth orientations our fitness team has educated over 800 youth, ages 10 -17, on leading a healthy lifestyle that they can carry with them into adulthood. This has also given families the opportunity to make fitness a family activity. • In 2013, we welcomed and engaged 2,352 individuals through the Silver Sneakers membership. The majority of these individuals were also connected to YMCA programs and other adults through our Active Older Adult programming. • Kids Fitness classes provided a safe and fun outlet for youth to be engaged In physical activity. • YMCA Fitness Team Members completed 892 individual appointments with members - building relationships and connections to better support our members on their healthy living journey. AQUATICS • In 2013, the Andover YMCA Swim Academy program taught the lifelong skill of swimming to 31220 participants. Not only did participants.learn how to swim, but they also learned how to be safe in and around water. • Over 33 community members became certified in First Aid, CPR, Emergency Oxygen, AED and Lifeguarding at the Andover YMCA. YOUTH DEVELOPMENT YOUTH, TEEN & FAMILY ■ 393 youth participated in our Youth Center that continues to be offered after school for youth ages 10- 17yrs. This program develops leadership skills in teens and pre -teens and establishes a culture of service to the YMCA and to the local community. The program has been well- received and continues to grow every year! • Our Youth Dance Classes continue to grow at the Andover YMCA. In 2013, 192 youth participated — learning new moves, making new friends and having fun! ■ 78 youth in grades 6 -8 were welcomed into Summer Uproar, a program that promotes self- confidence, positive group spirit, and diversity. Our programs focused on building the future leaders of America and were able to impact students with unrivaled passion. ■ Through the YMCA Kids Stuff drop in child care program, we had the opportunity to nurture 55,435 children and help them learn, grow and thrive through free choice play, daily art, circle time, and large muscle play. ■ The YMCA Parents Night Out program provided families (210 children) In our community an opportunity to be healthy parents and take some time to themselves by providing a safe and reliable program for their children to participate in. CHILD CARE • During 2013, the YMCA Release Day program provided safe, high quality care to 82 participants. We are offering a place in the community for children to learn, grow, and thrive. • We developed 439 youth per day through our Summer Power and Summer Kindergarten programs — giving each individual the opportunity to explore new adventures, learn valuable social skills, and have a safe and positive summer. SOCIAL RESPONSIBILITY • We were determined to welcome members and participants into our Y Family by making our facilities and programs affordable to all by awarding over $201,354 in financial assistance for memberships. 12% of our membership participates in our Personal Pricing assistance program. • Our 18 member community board participated in activities to increase understanding of our community and individual perceptions about diversity. MEMBERSHIP AND BRANCH INFORMATION • Members and participants were welcomed to our YMCA on 503,354 occasions and were motivated and encouraged to continue their efforts towards achieving their personal wellness goals. • As of December 31St, the Andover YMCA is proud to serve 3,560 membership units (net unit growth of 283 units). To keep our members inspired we offered an array of member involvement activities such as, Lazyman Triathlon, Holiday Challenge, 2500 Calorie Burn. In total, 874 individuals participated in these challenges helping to motivate healthy activity, making connections with staff and other members. ■ Through the commitment and dedication of YMCA Staff, Board and volunteers, the Andover YMCA raised $89,795 to provide support to our neighbors and to enhance the lives of individuals and families in the Andover area. ■ From the first visit to our Y we welcome all to our YMCA family and build lasting relationships with each and every member who enters our doors. Once an individual joins the Y family we want to treat them like family and encourage and support them on their personal journey.