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January 16, 2014
C I T Y O F N AL 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting January 16, 2013 6:00 P. M. Fox Meadows Park Redevelopment Committee 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (12/19/13) 4. Consider 2014 Tournament Applications for Softball /Baseball 5. Consider 2014 Tournament Applications for Soccer /Lacrosse 6. Hold Public Information Meeting /Langseth Park 7. Anoka County Sheriff's Department 4th Quarterly Report 8. Park Dedication Improvement Fund 4th Quarterly Report/Finance Department 9. Outstanding Items 10. 11. Chair's Report 12. Adjournment 7:15 P.M. or Shortly Thereafter Workshop Session A. Discuss Crooked Lake School Hockey Rink, Cont. B. Discuss Park Renumbering System, Cont. C. Discuss Way- Finding Signs Program for 2014 D. Discuss Protocol in Regards to the Role of the Park and Recreation Commission • Add on Item for Work Session as Item E - Review Draft Resident Survey I T Y O F [DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Cc: FROM: Park & Recreation Commission t�David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: DATE: Todd J. Haas, Asst. Public Works Director 4. Consider 2014 Softball/Baseball Tournament Applications January 16, 2014 INTRODUCTION This item is in regard to considering the attached softball/baseball tournament application forms for the upcoming 2014 softball/baseball season as requested by the Andover Athletic Association, Andover High School and Andover Baseball Association. DISCUSSION The earliest the associations can submit is December 15'' for the following summer. The City has received applications from the Andover Athletic Association, Andover High School and Andover Baseball Association for tournaments for the upcoming season. Listed below are the tournaments that have been requested. The ABA tournaments are shown in bold. - May 17- 18 /AAA/Girls Slow Pitch Mid - Season In House Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field #7 - May 24 /Section 7AAA High School Fastpitch Tournament /Fields 1 -4 at Sunshine Park (tentative date) - June 6- 8 /ABA/9U -12U In -House Midseason Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field #7, ASN Ball Fields (east field only), Hidden Creek North Park, Shadowbrook East Park (north and south fields) - June 20- 22 /ABA/Anders Flaa Mid - Season Tournament 14 -15U /ASN Ball Fields (west and middle fields only) - June 27- 29 /AAA/Girts Slow Pitch End of Season Tournament/ Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field #7 - July 11- 13 /ABA/8U, IOU & 12U End of Season of Tournament and Jamboree/Fields 1 -6 at Sunshine Park, ASN Ball Fields (east field only), Hidden Creek North Park - July 11- 13 /ABA/15AA Gopher State Tournament of Champions /ASN Ball Fields (west and middle fields only) - July 18 -20 /ABA/6 -7'sU , 9U and 1113 End of Season Tournament and Jamboree/ Fields 1 -6 at Sunshine Park - July 18- 20 /ABA/14AAA Gopher State Tournament of Champions /ASN Ball Fields (west and middle fields only) - July 23 /ABA/All-Star Night 9U, 10U, 11U, 12U/Fields 1 -6 at Sunshine Park - August 1- 3 /ABA/MYAS State Rec. Championship 14 -15U /ASN Ball Fields (west and middle fields only) - August 8- 10 /ABA/15AAA,15AA,14AAA, 14AA GSBL All -Star Weekend /ASN Ball Fields (west and middle fields only) Note: The Andover Family Fun Fest is scheduled for July 11 & 12. Copies of the tournament applications are available at City Hall if you would like to review of any of them. Feel free to contact Todd Haas directly and copies can be sent directly to you by e- mail. The tournament schedule is subject to Andover Baseball Association, Andover High School and Andover Athletic Association submitting the required damage deposit fee of $250 if one does not already exist. ACTION REQUIRED The Park & Recreation Commission is requested to consider approving the attached tournament application forms from the Andover Baseball Association, Andover High School and the Andover Athletic Association subject to the required damage deposit fee of $250 if one does not already exist. Respectfully submitted, O /W)4 - Todd J. Haas Cc: Pat Wilson, AAA (Item was sent by e-mail) Jason Saulsbury, ABA (Item was sent by e-mail) Brad Schotzko, ABA (Item was sent by e-mail) Randy Sederberg, Section 7AAA Rep (Item was sent by e-mail) Connie Huberty, Andover HS Head Coach (Item was sent by e-mail) NDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (753) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: <S* David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 5. Consider 2014 Soccer/Lacrosse Tournament Applications DATE: January 16, 2014 INTRODUCTION This item is in regard to considering the attached soccer /lacrosse application forms for the upcoming 2014 soccer /lacrosse tournament, multi -day and jamboree season as requested by the North Metro Soccer Association. DISCUSSION The earliest the associations can submit is December 15,' for the following summer. The City has received three applications from North Metro Soccer Association (NMSA) for the upcoming season. The City did not receive any applications from the Andover Area Lacrosse Association. Listed below are the applications received and the dates that have been requested for a tournament/multi -day event/jamboree. - April 19/NMSA/NMSA Scrimmages/Fields 2 -3 at Sunshine Park, Hawkridge Park (west, middle and east fields) - June 23- 27/NMSA/NMSA Coever Camp Soccer (9 am -1 pm)/Fields 3 -4 at Sunshine Park - July 7- 11/NMSA/NMSA Challenge Soccer Camp (9 am -1 pm)/Fields 3 -4 at Sunshine Park - August 5- 9/MSA/Tony Sanneh Foundation Camp/ Hawkridge Park (west, middle and east fields) Note: The Andover Family Fun Fest is scheduled for July 11 & 12. ACTION REQUIRED The Park and Recreation Commission is requested to consider approving the attached soccer /lacrosse application forms for the upcoming 2014 soccer /lacrosse tournament, multi -day and jamboree season as requested by the North Metro Soccer Association. Respectfully submitted, A Todd J. Haas Attachments: Four (4) tournament applications from North Metro Soccer Association Cc: Scott Skrypek, NMSA (Item was sent by e-mail) Brad Geiss, AALA (Item was sent by e -mail) 2,01q _<oGcer I- acrosse_ SGG.Pdu. rerN 2014 TOURNAMENT, MULTI -DAY EVENTS AND JAMBOREE APPLICATION FORM (SOCCER, LACROSSE & FOOTBALL) (Please print or type all information) NAME OF TOURNAMENT: TOURNAMENT ORGANIZATION: OoL`4 Mklm V TOURNAMENT SPONSOR: NnrM� Cxi 'f f TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1: Print Name: —5c-C-3 Address: _l r'90i yctirW ?"%f 9'r. . City, Date, Zip: ri+�a++ �uvvr , �A N S75'�4 4 Phone: (Primary) bll L— -n -4- 9 S3 S - TOURNAMENT DIRECTOR #2: Print Name: � _fir (o3t? 1'L Address: 1q City, Date, Zip: pn4gtAA __� 1ti O ,y53)4 Phone: (Primary) M_ A4X_ 0001 Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover !rt Dates of Tournament: 6r-t l PARK FEES AND USAGE: Fees are as follows: ❑ Adult - $275.00 tournament fee for the park(*), plus a $200.00 field usage fee per field ❑ Youth - $275.00 tournament fee for the park(*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This cost includes a City employee to maintain the facilities throughout the tournament (Up -keep of trash bins, restrooms and building, etc.) _Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) Qt A. $500 Profit Organizations B, $250 Non -Profit Organizations Ow. &XJL, aot3) Park usage as follows: (Check fields requested to be used) 1. City Hall Park Complex #1 3. Prairie Knoll Park ❑ Field No. 1 (south side of water tower) ❑ Southeast Field ❑ North Field ❑ Southwest Field 2. Sunshine Park Field No. 2 (next to 148th Avenue) 4. Hawkridge Park Field No. 3 (field southeast of ball diamonds) Dual use of fields D4 West Field No. 4 (field directly east of ball diamonds) Middle East Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. Z014 Soccer- La 'oSSC 5ct�edu 2014 TOURNAMENT, MULTI -DAY EVENTS AND JAMBOREE APPLICATION FORM (SOCCER, LACROSSE & FOOTBALL) (Please print or type all information) NAME OF TOURNAMENT: coe3j , TOURNAMENT ORGANIZATION: AiCtAL). kktAfts -gory r TOURNAMENT SPONSOR: Coeoc'' (;c�ccer TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 Print Name: _ �!, �o �i ,gJi_E,�OC{� Address: _ct_i i `f4 ,1+ Vt- .W' City, Date, Zip: 1 `r�4 \��X� -- Q Lk\3) S5 04 Phone: (Primary) Ln13`�`3a' C,35 TOURNAMENT DIRECTOR #2: Print Name: Sr![ � S&r+.� Address: 063' � �[ A)(ji f City, Date, Zip., ikrnL mt J` , NO 2bY Phone: (Primary) '763' La4a- 01N Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament Check here if organization is located in Andover �] ri� T Dates of Tournament: ?YLw.w' , M & PARK FEES AND USAGE: 27 Fees are as follows: ❑ Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field ❑ Youth - $275.00 tournament fee for the park(*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( *) This cost includes a City employee to maintain the facilities throughout the tournament (Up -keep of trash bins, restrooms and building, etc.) a Number of fields to be used Note: I day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) ❑ A_ $500 Profit Organizations B. $250 Non -Profit Organizations Z tdc�L�,i9Cfe e� �U[3� Park usage as follows: (Check fields requested to be used) 1. City Hall Park Complex #1 3. Prairie Knoll Park ❑ Field No. 1 (south side of water tower) ❑ Southeast Field ❑ North Field ❑ Southwest Field 2. Sunshine Park ❑ Field No. 2 (next to 148th Avenue) 4. Hawkridge Park Field No. 3 (field southeast of ball diamonds) Dual use of fields ❑ West Field No. 4 (field directly east of ball diamonds) ❑ Middle ❑ East Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. 1 Zo14 5.ve_ce/ r' 0.cros -se 5c vjZ__ 2014 TOURNAMENT, MULTI -DAY EVENTS AND JAMBOREE APPLICATION FORM (SOCCER, LACROSSE & FOOTBALL) (Please print or type all information) NAME OF TOURNAMENT: 56cceir TOURNAMENT ORGANIZATION: ;►IMjt- Awn C-jQ'CCeW' TOURNAMENTSPONSOR: % I U TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1: TOURNAMENT DIRECTOR #2: Print Name: to C7to � Print Name: Address: 1$C1n0'bI� T i`n'up VoN, Address: )43� City, Date, Zip: 1f`kU' 11530q City, Date, Zip: t�l? AU,O Phone: (Primary) (OG - �3 - � ` 6 ?> Phone: (Primary) b3_;g4)'n)t)j Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover 12q C� Dates of Tournament: - 3u'\�_ PARK FEES AND USAGE: Fees are as follows: ❑ Adult - $275.00 tournament fee for the park ( *), plus a $200.00 field usage fee per field ❑ Youth - $275.00 tournament fee for the park(*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth. Note: ( *) This cost includes a City employee to maintain the facilities throughout the tournament (Up -keep of trash bins, restrooms and building, etc.) _Number of fields to be Used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) ❑ A. $500 Profit Organizations B. $250 Non - Profit Organizations L pLv `AW) Park usage as follows: (Check fields requested to be used) 1. City Hall Park Complex #1 3. Prairie Knoll Park ❑ Field No. 1 (south side of water tower) ❑ Southeast Field ❑ North Field ❑ Southwest Field 2. Sunshine. Park Field No. 2 (next to 148th Avenue) 4. Hawkridge Park Field No. 3 (field southeast of ball diamonds) Dual use of fields ❑ West Field No. 4 (field directly east of ball diamonds) E] Middle ❑ East Note: If your organization schedules 2 fields and uses. additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. 1 —� CID 2014( 150CCer– r_.ac+rc)S.Vc 5�.f,4e.ci4�'4 2014 TOURNAMENT, MULTI -DAY EVENTS AND JAMBOREE APPLICATION FORM (SOCCER, LACROSSE & FOOTBALL) -_ (Please print or type all information) rT0,y - ,t L NAME OF TOURNAMENT: TOURNAMENT ORGANIZP TOURNAMENTSPON TWO TOURNAMENT DIRECTORS MUST BE LISTED. TOURNAMENT DIRECTOR #1 Print Name: - I.Q.Sbxi TQCA Address: 15-'T'09 & I ote -3 City, Date, Zip: +tA& ug.L 3 mo Phone: (Primary) �I a - 23c - &33 TOURNAMENT DIRECTOR #2: Print Name: SCOW Address: 140 C �d City, Date, Zip: Pt'+"�DLW.1 - m 4 Phone: (Primary) Note: The Tournament Director(s) or designee shall be on site at all times during the duration of the tournament. Check here if organization is located in Andover J. Dates of Tourn PARK FEES AND USAGE: Fees are as follows: ❑ Adult - $275.00 tournament fee for the park (•), plus a $200.00 field usage fee per field ❑ Youth - $275.00 tournament fee for the park(*), plus a $100.00 field usage fee per field for all youth organizations not affiliated with Andover youth Note: ( ") This cost includes a City employee to maintain the facilities throughout the tournament (Up -keep of trash bins, restrooms and building, etc.) Number of fields to be used Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Damage Deposit Fees (Check A or B) A. $500 Profit Organizations B. $250 Non -Profit Organizations Park usage as follows: (Check fields requested to be used) 1. City Hail Park Complex #1 3. Prairie Knoll Park ❑ Field No. 1 (south side of water tower) ❑ Southeast Field ❑ North Field ❑ Southwest Field 2. Sunshine Park ❑ Field No. 2 (next to 148th Avenue) 4. Hawkridge Park ❑ Field No. 3 (field southeast of ball diamonds) Dual use of fields West ❑ Field No. 4 (field directly east of ball diamonds) Middle East Note: If your organization schedules 2 fields and uses additional fields the organization will be charged double the field usage fee for each additional field plus an administration fee of 10% penalty. 1 .ANDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer �� From: Todd J. Haas, Assistant Public Works Director Subject: 6. Hold Public Information Meeting/Langseth Park Improvements Date: January 16, 2014 INTRODUCTION The Park and Recreation Commission is requested hold a public information meeting with the neighborhood regarding possible improvements to Langseth Park. DISCUSSION Attached is a copy of the letter that was sent to the owner /occupant and location map of the area where the park is located. Also attached are the results of the neighborhood survey that was presented to the Park Commission on December 19, 2013. ACTION REQUESTED The Park and Recreation Commission is requested to hold the public information meeting with the neighborhood regarding possible improvements to Langseth Park. Respectfully submitted, Todd J. Haas Attachment: Letter, Map of area, `/ and Responses from the. survey ? C I T Y CN Db 06 •A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV October 28, 2013 Owner /Occupant Andover, MN Re: Langseth Park/Public Information Meeting and Resident Survey Dear Owner /Occupant: The Andover Park and Recreation Commission has scheduled a public information meeting for Thursday, January 16, 2014 at 7:00 p.m. or shortly thereafter at Andover City Hall Council Chambers regarding the possible redevelopment or improvements to Langseth Park. The existing playground at the park is outdated and is in need of improvements. Park location map is on the back side of this letter. For the Park Commission to consider what improvements (including equipment replacement) could be made to the park, the City would like to receive input from the neighborhood. The way you can participate in this is by completing the on -line survey that is available on the City of Andover's Website at http://www.andovermn.gov /and click on City Departments. Once you get to this part of the website, click on Parks. Survey is on right side of the screen and click on Langseth Park. For the Park Commission to consider your comments, the survey must be completed by 4:30 p.m. on Monday, December 2, 2013. If you have questions about the survey or about the park in general or you do not have access to the internet, feel free to contact me at 763- 767 -5131 orjust stop by Andover City Hall. You can also contact me by e-mail at t. haas @andovermn.gov Sincerely, iiKlas Assistant Public Works Director /Parks Coordinator TJH:tjh C I T 1' O F NDOVE^ Langseth Park Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and R are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved s Printed 12/26/2013 Langseth Park Neighborhood Survey Results Staff has compiled the results of the survey down below for Langseth Park. A total of 8 surveys were received. 1. Currently the site contains a few trees. Would you prefer to see: (check only one) a. More trees preserved and less active spaces: _2_ (Surveys B and E) b, More of a balance between preserving trees and providing active spaces: 5 (Surveys A, C, D, G and H) c. Provide more active spaces and preserve less trees: 1 (Survey F) d. Other suggestions: 2. Would you like to see a park that provides: (check all that apply) a. Lots of active facilities and spaces for children: 5 (Surveys A, C, D, F and H) b. More quiet, landscaped areas and natural setting/open spaces: 1 (Survey E) c. Some open space for free play: 2 (Surveys F and H) d. Mixture of active spaces and passive landscape areas: 3 (Surveys D, G, and H) e. Other ideas: 0 3. Please list the number of children in your family in each age group: a. 2 to 5 years 8 b. 6 to 12 years 2 c. 12 to 18 years 2 4. What type of park facilities would you like to see provided in this park: (check all that apply) a. Playground equipment for children ages 2 to 5: 7 (Surveys A, B, C, D, E, G, and H) b. Playground equipment for children ages 5 to 12: 8 (Surveys A, B, C, D, E, F, G, and H). c. Half -court basketball court: 4 (Surveys A, D, F and H) d. Small park shelter for picnics or social gatherings: 4 (Surveys A, C, D and H ) • Other suggestions: See Question 6 down below. 5. Please prioritize the park facilities you have chosen above: A. Item 4a — selected 5 times as top priority (Playground equipment for children ages 2 to 5) Item 4b — selected 1 time as top priority (Playground equipment for children ages 5 to 12) Item 4c — selected 0 times as top priority (Half court basketball court) Item 4d — selected 1 time as top priority (Small park shelter for picnics or social gatherings) B. Item 4a — selected 0 times as second priority (Playground equipment for children ages 2 to 5) Item 4b — selected 5 times as second priority (Playground equipment for children ages 5 to 12) Item 4c — selected 2 times as second priority (Half court basketball court) Item 4d — selected 1 time as second priority (Small park shelter for picnics or social gatherings) C. Item 4a — selected 1 time as third priority (Playground equipment for children ages 2 to 5) Item 4b — selected 0 times as third priority (Playground equipment for children ages 5 to 12) Item 4c — selected 3 times as third priority (Half court basketball court) Item 4d — selected 1 time as third priority (Small park shelter for picnics or social gatherings) D. Item 4a — selected 0 times as fourth priority (Playground equipment for children ages 2 to 5) Item 4b — selected 2 times as fourth priority (Playground equipment for children ages 5 to 12) Item 4c — selected 0 times as fourth priority (Half court basketball court) Item 4d — selected 2 time as fourth priority (Small park shelter for picnics or social gatherings) 6. Other ideas and/or suggestions for the park: • (Survey A) -- Skating rink. • (Survey B) -- Playground equipment to be in center of the park. Small hockey rink in the winter. • (Survey C) — Another picnic table would be great to have and bench by the kids play area to watch them. • (Survey D) —Do something about the sand bees. • (Survey F) — Batting cage, volleyball court, and hockey rink. • (Survey G) — Open space with some shade trees to facilitate flexible creative use. If necessary would you be willing to serve on a Neighborhood Park Committee to develop a playground plan and/or other improvements, evaluate proposals received and make a recommendation to the Park and Recreation Commission? This may involve approximately 2 or 3 evening meetings. 5 Yes 3 No Name E -mail Phone DATE: January 8, 2014 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office SUBJECT: Andover Park Activity Quarterly Report October 2013 — December 2013 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 4"' quarter. Date: Time: Location: Case Number: 10.01 23:26 Prairie Knoll 13222260 A woman reported she lost her wallet at the park. She called back a short time later to report she had found it. 10.10 14:59 Sunshine 13229194 A caller reported a suspicious vehicle at the location and implied the occupants may be selling drugs. The deputy arrived and made contact with the occupants who were cleaning out the garbage in their car. They were advised about putting the trash in the trash cans and not in the parking lot; they complied. The deputy did not observe any suspicious behavior. 10.10 19:53 Prairie Knoll 13229481 A deputy was called to the park on three parking complaints. The deputy arrived and observed three vehicles parked illegally. He made contact with the owners. While at the location the deputy observed that the parking lot was full and there was nowhere else to park. The owners were advised but not tagged. 10.10 20:03 Prairie Knoll 13229489 A deputy responded to a medical at the park. Allina responded and took over care. 10.11 11:38 Sunshine 13230008 On routine patrol a deputy was driving through the parking lot at the location. A male came up to his vehicle to tell the deputy that he was just waiting for his friend and he wasn't doing anything wrong. The deputy got suspicious and ran the male's name. The deputy noticed the male had a warrant for his arrest so the man was arrested. 10.13 20:06 Sunshine 13232005 A deputy was dispatched to an audible burglar alarm. When he arrived there was a man in the lot carrying a box and a Lacrosse stick. The deputy asked him what he was doing and he stated he had keys for the building but no alarm code. The deputy contacted the alarm company and was able to enter the code to shut off the alarm. 10.20 23:06 North Woods East 13237376 A caller reported a suspicious vehicle in the park. The deputy arrived and found the vehicle in the lot and identified the driver. The driver was warned about being in the park after hours. When the deputy ran the driver's name through our system he noticed that the driver had been warned by St. Francis PD on 08.10.13 about violating curfew. Being the driver had previously been warned about violating curfew, and he was in current violation of curfew laws, the deputy issued him a citation. 10.22 20:19 Prairie Knoll 13233810 A caller reported people illegally parking at the park; the caller also advised vehicles were driving on his lawn but he declined to identify himself and make a damage to property report. The deputy arrived and observed multiple vehicles parked in the right - of -way. He located the owners and had them move their vehicles to the north and south lots. One vehicle was not moved and that owner was issued a citation. 11.02 09:36 Pine Hills 13247085 A caller reported a vehicle had driven onto the baseball field and caused some damage. The deputy responded and observed tire marks and "donut" marks throughout the area. The deputy checked the area but was unable to locate a suspect. 11.17 22:08 Meadowood North 13258321 A caller reported a suspicious vehicle parked in front of the park. The deputy located the vehicle and ran the license plate. It vehicle was parked legally and unoccupied. 11.18 23:45 Sunshine 13259142 On routine patrol a deputy observed a male squatting down near a curb at the location. He made contact with the male who appeared ill. An ambulance was called and transported the male to the hospital. 12.02 11:26 River Trails A caller reported a deer stand in the park. the city. 13268479 The deputy spoke to the caller and advised 12.09 12:06 Shady Knoll 13274316 Deputies responded to a female at the location having trouble breathing. Paramedics arrived and transported her to the hospital. 12.21 20:52 Round Lake Boat Landing 13282829 A caller reported two vehicles on the lake driving recklessly; the deputy arrived and made contact with drivers. Both drivers were lectured and told to leave. They complied. 12.28 20:52 Sunshine 13287333 A deputy responded to an audible burglary alarm. When he arrived he found an open door. The building was cleared and nothing suspicious was found. They secured the door and left. cc: Commander Halweg IDOV 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Assistant Finance Director a. SUBJECT: 2013 Fourth Quarter Financial Report — Unaudited DATE: January 16, 2014 INTRODUCTION Quarterly review of the Park Improvement Fund. Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of December 31, 2013 - Unaudited. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation Capital Projects Levy for Park Improvements Total Funds Available Projected Commitments 10 -23 Dog Park Hidden Creek North - Tower Rental Transfer of Tax Levy Annual Miscellaneous Projects 13 -35 Pine Hills Park CITY OF ANDOVER Park Improvement Fund Project Commitment Listing December 31, 2013 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: * This is an estimation and may need to be adjusted based on development activity. 119/2014 2013 Park Improv 4th Qtr.xls Actual $ 340,494.58 340,494.58 Reserved Amount 2,729.03 3,489.21 6,216.24 S 334,276.34 Collected 2013 To Date Estimate* 72,452.00 Estimate* 132, 628.48 Estimate - - Estimate 61,500-00 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: * This is an estimation and may need to be adjusted based on development activity. 119/2014 2013 Park Improv 4th Qtr.xls Actual $ 340,494.58 340,494.58 Reserved Amount 2,729.03 3,489.21 6,216.24 S 334,276.34 Carryforwards/ 2013 Budget Adjustments Actual 1,425.00 11,646.33 - 2,729.03 - 100,000.00 - 100,000.00 15,000.00 2,526.24 - 8,984.55 $ 115,000.00 $ 4,154.03 $ 123,157.12 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: * This is an estimation and may need to be adjusted based on development activity. 119/2014 2013 Park Improv 4th Qtr.xls Actual $ 340,494.58 340,494.58 Reserved Amount 2,729.03 3,489.21 6,216.24 S 334,276.34 CITY OF ANDOVER Park Improvement Fund Balance Sheet December 31, 2013 Assets: Current Assets Liabilities and Fund Balance: Liabilities Accounts Payable Deposits Payable �• Y - 'ap � 3 .. Fund Balance Fund Balance 12 -31 -12 194,925.86 Excess of Revenues Over (Under) Expenditures 145,568.72 1/9/2014 2013 Park Improv 4th Qtr.xls CITY OF ANDOVER Park Improvement Fund Revenues December 31, 2013 Revenues: Property Tax / Fiscal Disoarities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees 07 -43 lot split Millers Woods 3rd Add. 16663 Ward Lake Dr Walmart 15868 Norway St Millers Woods 4th Add. Subtotal 56910 - Interest Income 1st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58125 - Contributions /Donations Dog Park Hickory Meadows Subtotal Misc Revenue Subtotal 1/9/2014 2013 Park Improv 4th Qtr.xls Budget $ 32,380.14 28, 747.74 $ 61,500.00 61,127.88 2,650.00 37,100.00 2,732.00 132,628.48 2,650.00 27,320.00 $ 205,080.48 (228.77) 854.68 1,191.57 1,817.48 700.00 700.00 CITY OF ANDOVER Park Improvement Fund Expenditures December 31, 2013 Expenditures: 61020 - Supplies - Operating • Crow River Farm Equipment - Score Board Screens • Royal Concrete Pipe, Inc - Pine Hills Park Subtotal 61130 - R & M - Landscaping " MTI - Irrigation supplies - Pine Hills Park 62200 - Rentals • Trenchers Plus Rental - Pine Hills Park • North Suburban Rental - Pine Hills Park Subtotal 63200 - Inspections Pine Hills Park Subtotal 63005 - Professional Services • Twin City Powder Coating - Score Board Screen Powder Coating • Anoka County- permit refund Hakanson Anderson - Green Acres Park Survey Subtotal 63010 - Contractual Services ' Goldade Ditching Inc - Pine Hills Anoka County - Dog Park Subtotal Budget 15,000.00 $ 408.68 270.35 679.03 5,326.54 5,326.54 1,500.00 287.86 1,787.86 213.80 213.80 1,767.56 (400.00) 750.00 2,117.56 1,386.00 11,646.33 13,032.33 67101 -Operating Transfers Transfer to Cap Eq Reserve - $100k of park improvement tax levy 100,000.00 100,000.00 opal X n f u es- . - Miscellaneous Projects 1/9/2014 2013 Park Improv 4th Qtr.)ds 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineerl-P� FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 9. Review Outstanding Items DATE: January 16, 2014 Issues list as of 1/13/14 COMPLETED PROJECTS- ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Ouarterly Report — Item is on the agenda. • Update of Ouarterlv Sheriffs Department Report on Park Patrol & Vandalism —Item is on the agenda. • 40 Acre Sports Complex — The site is 95% complete including the irrigation system for the fields. There will be additional irrigation being installed next spring around the parking lots. The grass for the fields is coming in very nicely. Staff is working on expenses made to date. Naming of the park will go before the City Council on January 21, 2014. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • Cell Phone Companies Update (Rose and Fox Meadows Park) Rose Park The City Council has approved the Conditional Use Permit (CUP) for Verizon Wireless to the City Council. The City Administrator is currently working on a lease agreement. A portion of the funds received from lease agreement will be deposited into a fund that can only be utilized at Rose Park for improvements. Looks like 50% of the _annual lease fees collected will remain with the park. Fox Meadows Park Plans for the building and pole have been submitted by Verizon Wireless but the application and fees required have not been submitted. Verizon is currently considering other locations. If the application and fees are submitted, staff will schedule the request on a future agenda. 2014 Events in City Parks or Facilities — The Park and Recreation Commission will be determining what each of the Commissioners will be responsible for during 2014 once the new Commissioners are appointed. They are as follows: • Melberg — Commissioner Melberg's term expires at the end of 2013 and will not be reapplying again so he can spend more time with the family and attending to their various activities. • Van Vark — Will be determined once the new Commissioners are appointed. • Stenzel — Will be determined once the new Commissioners are appointed. • Organized Trail Bike Ride/Lindahl — Prepare article on Kelsey Round Lake Park -Due by March 21, 2014 for the May /June 2014 Newsletter. Note: This is subject to Commissioner Lindahl being reappointed again. His term expires at the end of 2013 but he has reapplied for another 3 years. • Butler — Commissioner Butler has been taking the lead on the Adopt a Park with the rest of the Park Commissioners. Cleanup is scheduled at Andover Lions Park for spring of 2014. • Lewnau — Will be determined once the new Commissioners are appointed. • Miskowiec — Will be determined once the new Commissioners are appointed. Note: Discussion regarding 2014 Events in City Parks or Facilities will be discussed most likely in February after City Council appoints new Commissioners for the 2 vacancies that are available. Update of Pedestrian Trails — At this point this is what has been going on with trails: • The City Council has preliminary approved the 5 year (2014 -2018) Capital Improvement Plan (CIP) for trails for the following locations: o A trail is identified in 2016 along the south side of Andover Blvd NW between Bluebird Street NW and Vale Street NW. • Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake is scheduled for 2015 -2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass is being evaluated near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The locations and dates of these meeting will be determined in late winter or early spring. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer DD3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: A. Discuss Crooked Lake School Hockey Rink, Cont. DATE: January 16, 2014 INTRODUCTION The Park and Recreation Commission is requested to continue discussion on the possibility of removing the Crooked Lake School Hockey Rink due to the challenges that have been raised by the Parks Maintenance Department. DISCUSSION It was a consensus of the Park Commission at the last meeting of December 19, 2013 to recommend a rink to be located at either City Hall Outdoor Hockey Rink Complex or at Hidden Creek North Park. Listed below are the two options that are being recommended: • City Hall Outdoor Hockey Rink Facility — The City has purchased the property west of the existing hockey rink. Relocating the rink from Crooked Lake School to City Hall Outdoor Hockey Facility (see attached Drawing A) will have some benefits including a campus of hockey rinks since the existing two hockey rinks are heavily used and by adding a third hockey rink will provide more opportunity for individuals that want to play. If a third rink was to be built, it would be recommended by staff to be flexible on scheduling the rink so the public has more access for open hockey. An additional hockey rink at this location would give the City the opportunity to construct a larger free skating rink since the existing free skating is relatively small. The estimated improvements costs are as follows: ❖ New hockey rink with lights (includes site grading) - $50,000 ❖ Add additional parking — $20,000 ❖ Misc items (fuel for grading and clearing of area for new hockey rink and free skate rink - $2500 ❖ Gravel /ag -lime for hockey /free skate rink base - $5000 ❖ Topsoil, seeding and erosion control - $2500 Total estimated costs are $80,000. • Hidden Creek North Park — As discussed at the last Commission meeting, this park is the other option the Commission was interested in exploring for a hockey rink facility with a free skating rink. Attached is drawing of the park (see attached Drawing D) showing a hockey rink and free skating rink. A couple concerns that were mentioned at the last meeting are the rink lights and noise that could be an issue with the neighborhood. Attached is a draft letter that would be sent to area residents about the idea of having a rink at this park and how they can participate by getting on the City's website and answer a few questions on the survey (see draft survey). Any changes or revisions to the draft survey suggested by the Commission can be made in relatively short timeframe so the survey can be place on the City website within a few days. The estimated improvement costs are as follows: ❖ New hockey rink with lights -- $45,000 ❖ Misc. items (fuel for grading and clearing of area for new hockey rink and free skate rink - $2500 ❖ Relocation of playground equipment -- $10,000 ❖ Gravel /ag -lime for hockey /free skate rink base - $5000 ❖ Topsoil, seeding and erosion control - $2500 ❖ Rental of warming house - $2500 per season Total estimated costs is $65,000 (does not include rental of warming house) The other item that was discussed at the last Commission meeting is how the relocation of the rink would be funded by the City. Public Works staff has discussed this with the Finance Department and it is recommendation the annual $50,000 that is transferred from the general fund to the park improvement fund (consists of park dedication funds received from new development and the annual $50,000 general funds) be utilized to fund the relocated rink. Note: The annual $50,000 for 2014 has already been allocated for the 40 Acre Sports Complex. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussion on the possibility of removing the Crooked Lake School Hockey Rink and relocating the rink either at City Hall Outdoor Hockey Complex or at Hidden Creek North Park. Respectfully submitted, //, V Todd J. Haas Cc: Sam Anderson, Principal at Crooked Lake Elementary School (copy sent by e -mail) Tom Redmann, Anoka Hennepin School District Sites /Grounds Supervisor (copy sent by e-mail) Mark Chevalier, AHYHA President (copy sent by e -mail) Attachments: E -mail from Tom Redmann,�Drawing A (City gall Outdoor.Hockey Facility) Drawing D (Hidden Creek North Park),'�Draft letter to residents, Draft survey ✓ Todd Haas From: Redmann, Tom <Tom.Redmann @anoka.kl2.mn.us> Sent: Wednesday, November 27, 2013 2:09 PM To: Todd Haas Cc: Anderson, Samuel Subject: Hockey and free skating rinks at Crooked Lake Elementary. Todd, This is a follow up to the email you sent last week regarding the City's hockey and skating rinks located at Crooked Lake Elementary. When we met last year at the school to discuss this with the Principal, we determined that the school really, does not use the rinks and would have no problem if the City chose to remove and relocate them to another City park. Since that meeting Crooked Lake Elementary has a new Principal, Sam Anderson. I talked with Sam after receiving your email and filled him in on the history of the rinks, the warming house, and our meeting last year. Since he has yet to experience a winter at Crooked Lake Elementary, he hasn't given it much thought nor has he had any parents or staff express a desire to keep the rinks. You and I have also discussed the option of altering the drainage to minimize the run off into the rink area, thus making the establishment and upkeep of good ice more successful. Currently the drainage from our asphalt along the east side of the school tends to go towards the free skating area. To change this would result in establishing a low area to intercept the run off. This would mean removal of a fair amount of asphalt, installation of a storm water catch basin, excavation to install a storm sewer line to the north east into the nature area ... the only area lower than the asphalt..., the removal of trees and vegetation, and perhaps a sediment pond. This would be at a tremendous cost, which the school district is in no position to take on, nor do I personally feel would be a good expenditure for the City. Bottom line is the school district has allowed these City ice rinks to exist for perhaps 30+ years at this location, offering skating to the community. The school does not depend on or require these to exist as part of any school curriculum. The school as begun using this east side of the school as a student drop off and pick up area. This seems to be working well and has made pickup safer and more efficient. Because of the increase vehicles using this area will likely increase the amount of salt and deicer that drip off of cars, it maybe even more difficult to keep a good sheet of ice on the rink. The decision is yours, but the removal and relocation of these rinks if totally fine with us and understandable. If you have any additional questions or wish to talk more about this please reply or call. Tom Thomas Redmann Anoka - Hennepin 15D #11 Supervisor of Sites & Grounds Phone 763 - 506 -1206 Fax 763 - 506 -1203 tom.redmcnn@anoka.k12.rnn.us n a n, :. L � ty HaH Outdoor Hockey Complex Disclaimer. Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and H are not intended to be used as such The maps and documents are created as part of the Geographic Information System (GIS) that compiles records, information, and data from various city, county, state and federal resources. v`` E Copyright © 2013 City of Andover, All Rights Reserved s Printed 11/15/2013 m * Y i I N t * t- 1� i F. y.. Z r:X�'°i�ed.£ ti #.T �; �� ._< f l • I} S e- r _ i 4f - • i {t..r i6 �v.ii Y Y1 I , L Y A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US January _, 2014 lGe Owner /Occupant Andover, MN Re: Hidden Creek North Park/Resident Survey Dear Owner /Occupant: The Andover Park and Recreation Commission is requesting input for the possibility of constructing a new outdoor hockey rink with lights, free skating rink and constructing a new warming house or leasing a warming house trailer for the skating season. Attached is a drawing of where the rinks would be recommended to be located. For the Park Commission to consider these improvements to the park, the City would like to receive input from the neighborhood. The way you can participate in this is by completing the on -line survey that is available on the City of Andover's Website at www.andovermn.gov and click on City Departments. Once you get to this part of the website, click on Parks. Survey is on right side of the screen and click on Hidden Creek North Park. For the Park Commission to consider your comments, the survey must be submitted by 4:30 p.m. on Friday, February 21, 2014. If you have questions about the survey or about the park in general or you do not have access to the internet, feel free to contact me at 763 - 767 -5131 or just stop by Andover City Hall. You can also contact me by e-mail at t. haasCcDa ndovermn.gov Sincerely, Todd J. Haas Assistant Public Works Director /Parks Coordinator TJH:tjh ��0 HIDDEN CREEK NORTH PARK Q/ NEIGHBORHOOD PARK SURVEY The Andover Park and Recreation Commission is considering the construction of a new outdoor hockey rink with a free skate area at Hidden Creek North Park. In order to determine if this improvement is suitable to the park, your help is needed. Please take a few minutes to complete the following survey. To complete the survey online, simply go the City of Andover's website at www.andovermn.gov and click on city departments and then click on parks. The survey is on the right side of the screen and click on Hidden Creek North Park. The Park and Recreation Commission will be discussing the results of the survey at their meeting scheduled for Thursday, March 6, 2014 at 7:00 p.m. or shortly thereafter at the Andover City Council Chambers if the area residents near the park would like to participate. 1. Currently the site contains a baseball field, soccer field and a playground area. Would you and/or family be interested in seeing an outdoor hockey rink constructed at the park? Yes If you selected Yes to this question, please answer Question #2. No If you selected No to this question, we would appreciate if you would tell us why. 2. If you said yes to Question #1, would you and/or your family have any issues with the rinks being lighted for nighttime use during hours when the park is open? Note: Just so you know, City parks are officially closed at 11:00 p.m. each night. Hockey rinks with warming houses are generally closed by 9:00 p.m. each night. On weekends, the hockey rinks with warming houses close earlier at 8:00 p.m. Yes or No 3. Do you and /or family use the playground equipment that is currently available at the park? Yes or No 4. Please list the number of children in your family in each age group: a. 2 to 5 years b. 6 to 12 years c. 12 to 18 years 5. Please indicate other suggestions for the park if you have any: We would appreciate the survey be submitted by 4: 30 p.m. on Friday, February 21, 2014. NDOV Hidden Creek North Park Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N IL are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City olAndover, All Rights Reserved S Printed 12/04/2013 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer WEI FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: B. Discuss Park Renumbering System DATE: January 16, 2014 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the park renumbering system on the City of Andover Parks and Trails Map. DISCUSSION Two different draft versions of the Parks and Trails Map for your review are included in the side pocket of the packet. As mentioned at the last meeting, the City Council questioned if the Parks and Trail Map should be updated to reflect the parks in alphabetical order. By having them listed in alphabetical order and place them in zones it would allow the residents to find the park on the list a little bit easier. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing the park renumbering system on the City of Andover Parks and Trails Map. Respectfully submitted, Todd J. Haas Attachments: Revised draft versions of Andover Parks and Trails Map (in side pocket of packet)' ANLb �6W I 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: C. Discuss Way Finding Signs Program for 2014 DATE: January 16, 2014 INTRODUCTION The Park and Recreation Commission is requested to discuss way finding signs for 2014. DISCUSSION Scheduled for 2014 is the installation of way finding signs along city corridor trails. Staff would like to update the Commission on the City Council's direction regarding the trail segments and sign locations being considered for 2014. The central corridor of the City from the Community Center south to the commercial district (Andover Station) and east to Bunker Hills Regional Park will be evaluated. Once a preliminary plan is prepared, this will go to the City Council for review before the final plan will be completed. Exercise stations along City trails or other locations are also included in the CIP for installation in 2014. For 2014 only one exercise station per City Council direction will be installed at Andover Lions Park sometime in 2014. BUDGET The CIP identifies $30,000 for the installation of way finding signs and exercise equipment along trial segments. It is identified that $10,000 would be funded from Park dedication Funds and the remaining $20,000 from Trails Funds. ACTION REQUIRED No action is required. Staff will be looking at the various locations over the next couple months as to where the way finding signs could be installed. Respectfully submitted, ��0�� Todd J. Haas Attachments: 2014 -2018 Way Finding Signs/Exercise Station CIP item, City Council Meeting minutes from November 26, 2013, Example of the City of Blaine's Way finding signs Capital Plan 2014 thru 2018 City of Andover, MN Justification signs and exercise equipment can make the experience on the City Park and Trail system more Expenditures 2014 2015 2016 2017 2018 Total Improvement 30,000 30,000 Total 30.000 30,000 Funding Sources 2014 2015 2016 2017 2018 Total Park Dedication Funds 10,000 10,000 Trail Funds 20,000 20,000 annual maintenance. Total 30,000 30,000 49 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meetin g �F Minutes — November 26, 2013 Page 2 Mr. Haas will bring this to the LRRWMO board indicating the City Council does not support a weighted vote. DISCUSS TRAIL STOP SIGNS & WAY FINDING SIGNS Mr. Berkowitz explained the City Council is requested to discuss trail stop signs, way finding signs and exercise stations. Mr. Berkowitz reviewed the staff report. Councilmember Trude stated a concern is sightlines for entry onto a major roadway. Mr. Berkowitz indicated along Bunker Lake Boulevard and Goldenrod Street they will leave the existing signs until the road is reconstructed. Mr. Berkowitz stated he heard the exercise stations are not being used. Councilmember Bukkila stated they are not being used on the trails but they are being used in the parks. Mr. Berkowitz stated they have $35,000 to use on the way finding signs and exercise stations and wondered if they should put the exercise station into a park and see how it is used. The Council thought this was a good idea. If they used $10,000 on one exercise station, the rest of the money could be used on way finding signs. The Council also thought staff should look into putting up mile markers on the trails along with the map of trails. Mr. Berkowitz wondered if the Council wanted to have the City Hall area in the mapping down to the Tom Anderson trail. He asked if they wanted to show the loop connections. The Council supported that idea. Councilmember Howard wondered if there could be a larger display at Sunshine Park showing all of the different loops. Mr. Berkowitz stated they could do that. Mr. Haas stated they can work backwards and see how many signs they can get for the budget they have. Mr. Berkowitz stated they are thinking of doing the higher density areas first and then tying in other areas over time when funds permit. He noted a lot of the trails are on county roads so they will need to get permission from the County to put signs up. Mr. Berkowitz stated they will bring a schematic back to the Council for review along with pricing. Councilmember Trude thought they could do some signage by CVS in order to indicate how people can get to the library from there. Mr. Haas thought they could do a sign indicating where Andover City Council Workshop Meeting Minutes — November 26, 2013 Page 3 1 the library is located with the distance instead of a map, which would save some money because 2 that type of sign can be made in- house. 3 4 Councilmember Knight wondered why they did not have many trails by Round Lake Boulevard 5 and 161st Avenue. Councilmember Trude noted that the trail fees have mostly come from the 6 dense areas of housing developed near City Hall in the past decade. Mr. Berkowitz indicated 7 that when reconstruction of major roads occur, the trails shown on the Comprehensive Plan are 8 constructed, such as the trail built this summer along Nightingale Street. Mr. Haas stated the 9 Council has always indicated to put trails in where there is density. Mr. Berkowitz indicated it is 10 in the Comprehensive Trail Plan. 11 12 DISCUSS PROPOSED OYERLA Y PROGRAM 13 14 Mr. Berkowitz stated the City Council is requested to discuss the proposed overlay program 15 process and review potential assessments for such improvements. 16 17 Mr. Berkowitz reviewed the information with the Council. The CIP identifies in 2015 an overlay 18 program for residential streets. Every 3 to 4 years overlays will replace the street reconstruction 19 for that year. This will prolong the city's street infrastructure. Potential assessment costs for 20 residential developments were presented that range from $600 to $1,800 depending on the type 21 of development (urban/rural). This cost range is based on 25% of the project cost. Other cities' 22 policies adjacent to Andover were discussed. The City of Blaine currently assesses a flat rate per 23 lot of $535.05 per residential lot. Anoka and Coon Rapids have not been doing overlays in the 24 past several years. 25 26 Mr. Berkowitz stated they want to continue the seal coating and crack filling for preventative 27 maintenance on the roads. They also have done a lot of pothole patches this past year so they are 28 hoping that helps the roads last longer. 29 30 Mr. Berkowitz stated that an overlay for Prairie Road is scheduled for 2014, which will 31 hopefully extend the road for another 15 to 20 years. If the overlay is not done, there is a 32 concern that the entire road will need to be reconstructed within the next 5 to 10 years. 33 34 Mr. Berkowitz asked the Council if the City should assess the residents along Prairie Road for 35 the overlay improvements. The Council discussed various assessment levels and what the 36 amounts might be for rural and urban lots. 37 38 Councilmember Bukkila stated if they are going to do something that will impact residents, she 39 would like to prepare those residents before it happens. She thought if this is done gradually 40 over the year, it will soften the impact. 41 42 The Council discussed ways to publicize the program and inform residents, the advantages it 43 offered residents, the costs, who would be affected with the planned projects for 2013, and 44 offering a multi -year payment plan. Councilmember Trude suggested adopting the program, and Trail Distance Map for The Lakes Parks and Open Space Areas ^� Hard Trail Hard Trail Loop ^� Soft Trail Loop o Distance Marker O Water Park 0 Open Space This map provided by the City of Blaine to guide people in the enjoyment of our trails when walking, running, rolling or biking. Trails and bail loops displayed consist of hard and soft surfaces Hard surface trails are blacktop or sidewalk. Soft surface bails are wood chips, soil or sand. Not all surrounding trails are shown. Trail and trail loop distances are approximate. MIIV1-1E91WAS ISI ©N v'.'...." SHIP IN CASE OF EMERGENCY ... CALLWI «. Prk—ntlRAaAa0w OePrkmnt N bwmpr .aak TsaaeeaIu W�E a xo eoo I= FM 93RD AVE G 92ND LN 92ND LN 92ND w 1 99 G G < G G G G 92ND AVE OOPS a < o • 92ND AVE O •� Cj 91ST w 918T LN G M � Y 91ST AVE j glS-T qVE G � `s ZWN °off U G � ell. s � 3 � _ s9Hw L RICE CREEK RKWT am Tre M• PIMA 88 H LN DUArrrRk CT B AVE g / ■ m�i�l -e o r i I -I -oop G G G � b � o w p 88TH CT 0 s N O 3 S5 AVE Trail Distance Map for Kane Meadows Open Space Area Hard Trail O water O Park M`^ A'S VISION Hard Trail Loop 0 Open Space SHIP IN CASE Gf EMERGENCY — CALL 911 •^ O Distance Marker °~k-n°R-"-"°R° 7/3Tee.ete4 N W E This map provided by the City of Blaine to guide people in the enjoyment of our trails when walking, running, rolling orbiking. Trails and trail loops displayed consist of hard and soft surfaces. Hard surface trails are black top or sidewalk. Soft surface �• a;,; a �r ^q 2w mo S ram trails are wood chips, soil or sand Not all surrounding trails are shown. bail and bail loop distances are approximate. FW ANLb 6V9 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: D. Discuss Protocol in Regards to the Role of the Park and Recreation Commission DATE: January 16, 2014 INTRODUCTION Chairman Butler has requested this to be on the agenda. DISCUSSION Attached is the protocol that has been adopted by the City Council for your review. A copy of this is also available in your information packet. ACTION REQUIRED No action is necessary. Respectfully submitted, Todd J. Haas Attachments: Protocol in regards to the role of the Park and Recreation Commission 2002 -03 Council Goal Setting — Council Policies PROVIDING FOR THE PLANNING, DESIGN, CONSTRUCTION AND FINANCING OF PEDESTRIAN TRAILS (Council Approved 11- 13 -02) The City Council supports the concept of a bi -modal transportation system providing for both vehicular and pedestrian travel. The planning, design, construction, and funding of City trails for pedestrian travel are a critical component of the City's bi -modal transportation system. As such, the City Council retains direct authority for all pedestrian trail improvements in the community. Multi-use pedestrian trails will be defined as "separate and distinct from recreational trails as they provide the walking public with alternate means of travel along County and City roadways." Accordingly, the purpose of pedestrian trails is to keep non - motorized pedestrian travel off of County and City roadways. Planning activities associated with pedestrian trail construction shall be under the direct authority of the City Council. The planning, design, and construction of trails shall be recommended by the City Engineering Department, with concurrence by the Public Works Division and incorporated within the City's Five Year Capital Improvement Plan, subject to approval by the City Council. Funding for multiuse pedestrian trails shall be underwritten through the City Trail Fund, Municipal State Aid and grants, with maintenance activities fimded by the annual Road and Bridge Levy. A funding formula designated for the maintenance, repair and reconstruction of pedestrian trails will continue to developed to ensure that long -term needs are adequately addressed. Connections between pedestrian and recreational trails shall be coordinated between the City Engineering Department and the Parks and Recreation Commission, with funding allocated according to trail segmentation apportionment between pedestrian and recreational use. Final approval will be subject to the City Council. ESTABLISHING A PROTOCOL FOR THE EXPENDITURE OF PUBLIC FUNDS BY THE PARK AND RECREATION ADVISORY COMMISSION (Council Approved 11- 13 -02) The Park and Recreation Advisory Commission is an advisory body to the City Council with the purpose of advising, formulating and recommending policies, measures and programming to enhance the quality of life related to the City's Park and Recreation System. The City Council respects and appreciates the role of the Park Commission as it pertains to developing and recommending a comprehensive plan for park and recreational trail improvements funded by Park Dedication Fees, Capital Park Project Levies and state and federal grants. The expenditure of public funds including but not limited to Park Dedication Fees, Grants and Capital Park Project levies is subject to final approval by the City Council. THE ROLE OF THE PARK AND RECREATION ADVISORY COMMISSION (Council Approved 11 -14 -02) The role of the Park and Recreation Advisory Commission is to advise, formulate and recommend policies and projects to the City Council on issues affecting the City's park and recreation system. All actions taken by the Park and Recreation Commission are subject to review and approval or denial by the City Council. Areas of oversight expressly delegated to the Parks and Recreation Commission by the City Council include: • Recommend Capital Park and Recreational Trail Projects subject to available funding sources • Recommend Policies affecting the use of the City's Park System • Advise the Council on matters affecting the City's park and recreation system • Shall allocate park fields in a fair and equitable manner, based on recommendations from users and city staff Implementation of policies affecting resident use of the City's park system as recommended by the Parks Commission and adopted by the City Council is a staff function subject to final review and oversight by the City Council. Maintenance, upkeep and repair of the City's park and recreation infrastructure is a staff function subject to the control of the Public Works Superintendent