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HomeMy WebLinkAboutCC - July 2, 2013C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, July 2, 2013 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (6/18/13 Regular; 6/18/13 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Declare Cost /Order Assessment Roll /13- 17/4038 - 153`d Lane NW /Storm Sewer Pipe Extension - Engineering 4. Award Quote /13 -7 & 13- 12/2013 Trail Maintenance and 2013 Parking Lot Maintenance - Engineering 5. Order Improvement /Order Quotes /13 -26 /Quinn Street Sidewalk Construction - Engineering 6. Approve Extension of Liquor License/Beef O'Brady's — Administration 7. Approve Change Order No.1/1147/170' Ave. NW/Heather Street NW /173`d Lane NW -Engineering 8. Approve Proposed Changes for the Andover Firefighter Relief Association By -Laws - Fire © Discussion Items 9. Presentation — Crooked Lake Area Association - - Administration 10. Discuss /Approve Assessment Abatement Resolution 2619 & 2623 138`h Ave. NW - Administration 11. Discuss /Approve Resolution Concerning Commencement of Renewal Proceedings Under the Federal Cable Act- Administration Staff Items 12. Schedule July EDA Workshop Meeting - Administration 13. Schedule August EDA Meeting —Administration 14. Administrator'sReport — Administration Mayor /Council Input Adjournment LAW] ! C I T Y 0 F A REGULAR ANDOVER CITY COUNCIL MEETING —JULY 2, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, July 2, 2013, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Julie Trude and Tony Howard Councilmember absent: Mike Knight Also present: City Administrator, Jim Dickinson City Attorney, Scott Baumgartner Others PLEDGE OFALLEG1ANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Staff submitted supplemental information for Item 6. Motion by Trude, Seconded by Howard, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES June 18, 2013, Regular Meeting: Correct as written. Motion by Trude, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. June 18, 2013, Closed Session Meeting: Correct as presented. Motion by Howard, Seconded by Trude, to approve the minutes as presented. Motion carried unanimously. © Regular Andover City Council Meeting Minutes — July 2, 2013 Page 2 CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Declare Cost/Order Assessment Roll /13- 17/4038 153' Lane NW /Storm Sewer Pipe Extension (See Resolution R055 -13) Item 4 Award Quote /13 -7 & 13- 12/2013 Trail Maintenance and 2013 Parking Lot Maintenance (See Resolution R056 -13) Item 5 Order Improvement/Order Quotes /13 -26 /Quinn Street Sidewalk Construction (See Resolution R057 -13) Item 6 Approve Extension of Liquor License/Beef O'Brady's Item 7 Approve Change Order No. 1/11 - 47/174` Avenue NW /Heather Street NW /173rd Lane NW (See Resolution R058 -13) Item 8 Approve Proposed Changes for the Andover Firefighter Relief Association By- Laws Motion by Trade, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. a PRESENTATION— CROOKED LAKE AREA ASSOCIATION Mr. Dan Anderson, Crooked Lake Area Association, made a presentation to the Council on the following: • The Crooked Lake Association is not just made up of residents that live on the lake, it includes residents that have interest in the lake. • The Association's Mission is to act as an advocate for the lake and to establish a strong sense of community among the residents in and around Crooked Lake. • The Association has 75 -80 paying members out of 115 residents living on the lake. • The Association became a 501(C)3 organization. • The Association publishes a newsletter. Mr. Anderson explained each year the DNR allows 15% of the lake to be treated for milfoil, so it takes several years to treat the entire lake. This year the Association applied for an exception to be able to treat 30 -40% of the lake this year. Several items factor in for approval from the DNR. The DNR did approve the exception and 35% of the lake was treated. The portion treated was the entire Andover portion. Treatment has already shown results. Mr. Anderson indicated the cost of the treatment went from $6,000 to $10,000 415,000. The Association has had success from lake residents who have contributed to the fund. The Association also received a $1,500 grant from the DNA to help with the cost. © Mr. Anderson thanked the Council for the City contribution toward the milfoil treatment. Councilmember Bukkila reminded Mr. Anderson the Council begins their budget process in the spring for the following year. © Regular Andover City Council Meeting Minutes — July 2, 2013 Page 3 Mayor Gamache stated Crooked Lake is an asset to the City. The Council thanked Mr. Anderson for the presentation. DISCUSS /APPROVE ASSESSMENT ABATEMENT RESOLUTION 2619 & 2623 138TH AVENUE NW Mr. Dickinson explained Gloria and William Fink had sold their property on a contract for deed in 2004. The new owners had requested to be hooked up to city water in late 2010 and the water main area and connection charges were assessed in 2012. Since then the property has yet to be hooked up. The new owners defaulted on the contract for deed and the property has been returned to the Finks. The Finks have no intention to hook -up to city water and have asked to process an abatement of the special assessments and for the City to refund the previous paid assessments (two years) less city expenses. It should be noted that the Finks have been making the payments related to these special assessments. Councilmember Trade asked for confirmation that there was no hook -up. Mr. Dickinson stated that is correct. © Councilmember Howard stated he did not have any problem with abating this as long as the City recovers their costs. Motion by Bukkila, Seconded by Howard, to approve Resolution R059 -13, approving the abatement of special assessments on parcel 33- 32 -24 -13 -0015 and a refund of previously paid assessments less city expenses. Motion carried unanimously. DISCUSS /APPROVE RESOLUTION CONCERNING COMMENCEMENT OF RENEWAL PROCEEDINGS UNDER THE FEDERAL CABLE ACT Mr. Dickinson stated Cable Television Franchisee Comcast of Minnesota, Inc. submitted notification of the franchise renewal process and its intent to renew the franchise with the Quad Cities Cable Communications Commission member cities, which includes Andover. Mr. Dickinson indicated QCTV staff and legal counsel created the resolution for the QCTV Board and each member city to approve. The QCTV Board did approve the resolution at its June 20, 2013 meeting. Councilmember Trade updated the Council on the recent work of the QCTV Board, including working on a strategic plan, adopting a new mission and vision statement that emphasizes the © telling of local stories, working with a consultant to evaluate staffing levels, developing its first Capital Improvement Plan to help plan for the purchase of high definition equipment now that the building has been paid off and aligning the budget with the organization's goals. In the future a survey of subscribers will be conducted. Councilmember Trade complimented the new © Regular Andover City Council Meeting Minutes —July 2, 2013 Page 4 Executive Director, Karen George for the excellent work she is doing. Councilmember Trade complimented Mr. Dickinson for his important contributions to the organization, such as proofing tonight's resolution and all of his work on getting the organization's finances updated and in order. Councilmember Trade noted QCTV contracts finance and human resource services from Andover. Mayor Gamache asked if any of the cities are considering leaving the organization. Mr. Dickinson responded the City of Anoka had already passed the resolution and the other cities would follow shortly. Councilmember Trade added the QCTV Board members are working well together and the Board's attorney had told them there is a benefit for four cities to negotiate together. Motion by Bukkila, Seconded by Howard, to approve Resolution R060 -13, "A Resolution Concerning Commencement of Renewal Proceedings Under the Federal Cable Act ". Motion carried unanimously. SCHEDULE JULY EDA WORKSHOP MEETING Mr. Dickinson requested the Council schedule an EDA Workshop Meeting to discuss topics as detailed in the staff report. The Council asked if this could be scheduled for another night. Mr. Dickinson indicated he would find a new night and bring it back for the Council to approve on July 16th. The Council thought the meeting could be held on July 23rd at 4:00 p.m. or 4:30 p.m. before the Council Workshop, if possible. SCHEDULE AUGUST EDA MEETING Mr. Dickinson requested the Council schedule an EDA Meeting to discuss topics as detailed in the staff report. Motion by Howard, Seconded by Bukkila, to schedule an EDA Meeting on August 5, 2013, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT Mr. Dickinson updated on the following: © Water Towers — There has been interest from wireless companies to locate antennas on our water towers. There has also been interest in placing cell towers at some parks. The park locations are being evaluated. © Regular Andover City Council Meeting Minutes — July 2, 2013 Page 5 Woodland Creek Golf Course — The parcel is being evaluated by the Board of Water and Soils Resources (BWSR) and the DNR for its potential to be entered into the Wetland Road Bank Easement Program. The program received over 20 applicants and the golf course made the "short" list and has had a field inspection. Staff has met with BWSR and they would like to integrate a nature trail system on the parcel that would separate the wetland project from the adjacent properties. This process could take 2 -3 years. The City would provide an informational meeting for properties along the golf course. Grey Oaks — Staff has been monitoring for compliance with the 55 and older requirement. Staff recently received an inventory census and as a whole Grey Oaks is in compliance with the City requirements. Utility Billing — Residents should have received a letter in the mail notifying them of the new billing company for city utilities. The new company is OPUS21. Councilmember Trude reminded the residents the bill will say City of Andover with a St. Paul mailing address. Stop -N -Shop (Crosstown Drive /Bunker Lake Boulevard) — Demolition of the building is complete. The underground fuel tanks have been removed. The tanks were in good condition. ® The site is in good shape for redevelopment. Bunker Lake Boulevard/74 Avenue Project — With the road being closed the project is making significant progress. New Plat — There is one plat located along Andover Boulevard, going through the platting process. New Construction Homes — Currently 70 new home permits have been issued. Mr. Dickinson reminded residents to lock their vehicles and keep valuables out of site. MAYOR/COUNCIL INPUT (2013 Andover Fun Fest) Mayor Gamache reminded everyone that the Andover Family Fun Fest starts on July 12'h and finishes with fireworks on July 13a`. (Andover Annual Golf Tournament) Mayor Gamache thanked everyone for joining in and participating in the Andover annual golf tournament. I'M] © Regular Andover City Council Meeting Minutes —July 2, 2013 Page 6 (Library on the Go) Councilmember Trude stated Library on the Go will be at the Andover Fun Fest along with close to a hundred crafters at the Community Center. ADJOURNMENT Motion by Howard, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 7:48 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary H © Regular Andover City Council Meeting Minutes — July 2, 2013 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JULY 212013 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayment of Claims ........................................................................ ............................... 2 Declare Cost/Order Assessment Roll /13- 17/4038 153rd Lane NW /Storm Sewer Pipe Extension (See Resolution R055- 13) .................................................................... ............................... 2 Award Quote /13 -7 & 13- 12/2013 Trail Maintenance and 2013 Parking Lot Maintenance (See ResolutionR056- 13) ............................................................................ ............................... 2 Order Improvement/Order Quotes /13 -26 /Quinn Street Sidewalk Construction (See Resolution R057 -13) .............................................................................................. ............................... 2 Approve Extension of Liquor License /Beef O' Brady' s ............................... ............................... 2 © Approve Change Order No. 1/11 - 47/174' Avenue NW/Heather Street NW /173rd Lane NW (See Resolution R058- 13) .................................................................... ............................... 2 Approve Proposed Changes for the Andover Firefighter Relief Association By -Laws ............. 2 PRESENTATION — CROOKED LAKE AREA ASSOCIATION .................. ............................... 2 DISCUSS /APPROVE ASSESSMENT ABATEMENT RESOLUTION 2619 & 2623 138TH AVENUE NW (See Resolution R059 -13) .................................................. ............................... 3 DISCUSS /APPROVE RESOLUTION CONCERNING COMMENCEMENT OF RENEWAL PROCEEDINGS UNDER THE FEDERAL CABLE ACT (See Resolution R060 -13) ............ 3 SCHEDULE JULY EDA WORKSHOP MEETING ...................................... ............................... 4 SCHEDULE AUGUST EDA MEETING ....................................................... ............................... 4 ADMINISTRATOR'S REPORT ..................................................................... ............................... 4 MAYOR/COUNCIL INPUT ........................................................................... ............................... 5 2013 Andover Family Fun Fest .................................................................... ............................... 5 Andover Annual Golf Tournament .............................................................. ............................... 5 Libraryon the Go ......................................................................................... ............................... 6 ADJOURNMENT............................................................................................ ............................... 6 H