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HomeMy WebLinkAboutCC - August 5, 20131685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Monday, August 5, 2013 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Introduction of Fredrick Patch, New Building Official Agenda Approval 1. Approval of Minutes (6/25/13 Workshop; 7/2/13 Regular; 7/16/13 Regular; 7/16/13 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Encroachment Agreement — 13797 Jay Street NW — Kingdom Partner Properties, LLC — Planning 4. Approve Low Quote — Building Demolition — 1929 Crosstown Boulevard NW - Planning 5. Receive Assessment Roll/Order Public Hearing/South Coon Creek Drive NW Reconstruction — Engineering 6. Approve Application for Exempt Permit /Andover Lions — Administration 7. Accept U.S. Fish and Wildlife Service (USFWS) Grant and Approve Partners for Fish and Wildlife Habitat Development Agreement /13 -28 —Engineering 8. Approve Dental Renewal and Employer Contribution —Administration 9. Award Bid/13- 30/Roof Replacements — Finance 10. Amend Fee Ordinance -Finance Discussion Items 11. Approve Rezoning from R -1, Single Family Rural to R -4, Single Family Urban— 35.78 acres located on the SE Corner of Prairie Road and Andover Boulevard NW — Mark Smith - Planning 12. Consider Preliminary Plat — 70 Urban Residential lots located on the SE comer of Prairie Road and Andover Blvd. NW - Catcher's Creek - Planning Staff Items 13. Administrator's Report — Administration Mayor /Council Input Closed Session — Public Works Union Negotiations Adjournment E s 0 ANL66 -A REGULAR ANDOVER CITY COUNCIL MEETING — AUGUST S, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, August 5, 2013, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila and Tony Howard Councilmember absent: Julie Trude Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works /City Engineer, David Berkowitz Others PLEDGE OFALLEG]ANCE RESIDENT FORUM No one wished to address the Council. INTRODUCTION OF FREDRICKPATCH, NEW BUILDING OFFIC/AL Mr. Dickinson introduced the City's new Building Official, Fredrick Patch Mr. Patch explained he has almost thirty years experience in the field. He stated he will bring solutions and looks forward to working with the Council and staff in Andover. Mr. Patch reviewed his work history with the Council. Mayor Gamache welcomed Mr. Patch to the City and indicated he missed Don Olson's retirement and wished him good luck in retirement. AGENDA APPROVAL There were no changes. Motion by Bukkila, Seconded by Howard, to approve the Agenda as presented above. Motion carried unanimously. M © Regular Andover City Council Meeting Minutes —August S, 2013 Page 2 APPROVAL OF MINUTES June 25, 2013, Workshop Meeting: Correct as amended. Mr. Dickinson stated Councilmember Trude reviewed the minutes and was fine with the corrections. Councilmember Bukkila noted there were some spelling errors on pages 13 and 14. Mr. Dickinson stated she could give the changes to him. Motion by Knight, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried unanimously. July 2, 2013, Regular Meeting: Correct as amended. Mr. Dickinson stated Councilmember Trude reviewed these minutes and was fine with the corrections. Motion by Howard, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried unanimously. July 16, 2013, Regular Meeting: Correct as amended. Mr. Dickinson noted on page 3, line 42 the spelling for disillusion should be changed to the correct spelling. This change also needs to be made on page 4. On page 7, line 30, he thought Councilmember Bukkila made the comment about the concern for enforcement rather than Councilmember Trude. Councilmember Bukkila indicated she was the one who made the comment. Motion by Bukkila, Seconded by Knight, to approve the minutes as indicated above. Motion carried unanimously. July 16, 2013, Closed Session Meeting: Correct as presented. There were no changes. Motion by Bukkila, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Encroachment Agreement —13797 Jay Street NW — Kingdom Partner Properties, LLC © Regular Andover City Council Meeting Minutes —August 5, 2013 Page 3 Item 4 Approve Low Quote — Building Demolition —1929 Crosstown Boulevard NW Item 5 Receive Assessment Roll /Order Public Hearing/South Coon Creek Drive NW Reconstruction (See Resolution R065 -13) Item 6 Approve Application for Exempt Permit/Andover Lions Item 7 Accept U.S. Fish and Wildlife Service (USFWS) Grant and Approve Partners for Fish and Wildlife Habitat Development Agreement/13 -28 Item 8 Approve Dental Renewal and Employer Contribution Item 9 Award Bid/13 -30 /Roof Replacements (See Resolution R066 -13) Item 10 Amend Fee Ordinance (See Ordinance 428) Motion by Bukkila, Seconded by Howard, approval of the Consent Agenda as read. Motion carried unanimously. APPROVE REZONING FROM R -1, SINGLE FAMILY RURAL TO R -4, SINGLE FAMILY URBAN — 35.78 ACRES LOCATED ON THE SE CORNER OF PRAIRIE ROAD AND ANDOVER BOULEVARD NW — MARK SMITH Mr. Carlberg explained the City Council is asked to review and approve the request to rezone the properties from R -1 Single Family Rural to R -4 Single Family Urban as requested by Mark Smith. Mr. Carlberg reviewed the information with the Council. Motion by Bukkila, Seconded by Knight, to approve the rezoning request subject to the conditions of the attached ordinance amendment. Motion carried unanimously. (See Ordinance 429) CONSIDER PRELIMINARY PLAT — 70 URBAN RESIDENTIAL LOTS LOCATED ON THE SE CORNER OF PRAIRIE ROAD AND ANDOVER BLVD NW — CATCHER'S CREEK Mr. Carlberg explained the City Council is asked to review and approve preliminary plat for Catcher's Creek as proposed by Mark Smith. Mr. Carlberg reviewed the staff report with the Council. Mr. Carlberg requested the City Council to add Condition 14 to the Resolution which read: "A ten foot trail easement shall be shown on the plat along the east lot line of Lot 1, Block 6, from 143rd Avenue to the hundred foot trail easement along Coon Creek." He noted the Council could also add a condition related to the issue of the temporary and permanent cul -de -sac with Hickory © Meadows Second, this could be an additional condition, Condition 15, that states: "That issue needs to be resolved when final plat comes back for approval." Councilmember Bukkila asked what the width of the street was along 144 `h Avenue. Mr. u MI © Regular Andover City Council Meeting Minutes —August S, 2013 Page 4 Carlberg indicated it is thirty -three feet curb to curb which will accommodate two lanes of traffic and parking. Councilmember Bukkila asked if this will have the shoulder lines like they have done on the west side of the City. Mr. Berkowitz indicated this would be a standard city street, thirty -three feet in width. Mayor Gamache asked where the parking lot will be for the park in this development. Mr. Carlberg indicated there will not be a parking lot; it will all be on- street parking. Councilmember Howard asked with this addition if there should be a parking lot installed. Mr. Berkowitz indicated there would not be a parking lot because it is considered a neighborhood park. Councilmember Bukkila stated traditionally trails are not done for a neighborhood park but because this is a longer thru- street she thought a trail should be included. She stated she has a concern because of the type of roadway this is. Mayor Gamache stated they have talked about sidewalks in the past. Councilmember Bukkila stated as far as a normal sub - division build, she would not have a problem without a sidewalk but © because this development is around a park, she thought there needed to be some type of safe travel to the park, especially with a busy road and two subdivisions emptying out onto this street, as it heightens the level of concern for her. Mayor Gamache asked Councilmember Bukkila if the consideration would be the sidewalk along 144`h Avenue on one side to Prairie Road. Councilmember Bukkila asked if there is anything on Prairie Road to go to. Mr. Berkowitz stated there is a trail system along the east side of Prairie Road that a trail could be connected to. Mr. Carlberg stated the question would be what about the Hickory Meadows subdivision that does not have a sidewalk; the Council would have to address that as well. Mayor Gamache agreed. Mr. Carlberg indicated there is no trail system along Andover Boulevard at this time and there is no other sidewalk in the area to get to the park so he would ask at what point does the Council decide where to have the sidewalks and where not to have them. Councilmember Howard noted there is a path along Prairie Road that stops at Andover Boulevard. Councilmember Knight stated the only thing to consider is that there are a lot of homes and a trail becomes more important under those circumstances. Mayor Gamache thought what they found in other developments was that people were not really fond of sidewalks, especially in front of their home. Mr. Dickinson stated another question is who will maintain the sidewalks. Mayor Gamache thought staff had done a good job of looking at this, noting most traffic will be on 144`h Avenue and the majority will stop before it hits the other development. He did not think u A Lial Regular Andover City Council Meeting Minutes —August S, 2013 Page 5 traffic would be heading into the Hickory Meadows development, most traffic will exit onto Prairie Road, and a few will exit onto Andover Boulevard. Mr. Smith reviewed some of the changes with the Council. Mayor Gamache asked if the County is satisfied with the plans. Mr. Berkowitz stated the County did comment that they wanted to see intersection improvements at Prairie Road and Andover Boulevard. The challenge with that is by requiring this developer to make these improvements, the City and County are putting all the costs of improvements on the one developer; however, the City as a whole creates the traffic within the area. He noted the County would like to see those improvements but that was just a comment. Councilmember Howard stated on Holly Street where there is substantial fill for the road down to the cul -de -sac, the developer is actually filling in another person's property. In his estimation, it looks like Mr. Smith will be filling it in. Mr. Smith stated they will either have permission from the property owner or he will build a retaining wall. Councilmember Howard asked where the flood plain area will be replaced. Mr. Smith stated © they have some other high areas they can use for mitigation of that fill. Councilmember Howard asked if there is going to be any consideration for sewer and water stubs to service that side of the road for future development. Mr. Smith stated the property owner does not want to have the stubs coming out of their property because they will have to fill in a large area to get the stubs onto their properties. They would be in favor of having a retaining wall without any stubs. Mr. John Stevens, 14464 Flintwood Street NW, stated their main concern is the safety of the residents. There are fifty plus children in the area and they all use the roadways to the park. He stated ninety -five percent of the traffic on the roads is people who live there and their concern is once the road opens up, seventy homes will be added with children heading to the park along with peddle and foot traffic going to the trail system, all being entwined with vehicle traffic so there will not be any safe passage from the park to Prairie Road, which will be a major problem for them. He asked for some way to provide a safety buffer. Mayor Gamache indicated the City will install park signs so traffic slows before the park and there is already a road curvature which will slow down the traffic. They will also make sure to have patrols and that the road remains safe. He stated long range plans show Andover Boulevard being widened by the County. He is not sure if the City will be requiring a sidewalk or not. Mr. Stevens thought the City should be proactive rather than reactive. QMr. Justin Higgins, 14454 Evergreen Street, agreed with what Mr. Stevens said. He stated if the two parks were master planned, the park would not be there. He also thought a neighborhood park would have been put on an avenue where there is no off - street parking or no sidewalk E r © Regular Andover City Council Meeting Minutes —August 5, 2013 Page 6 between the park and the street. There is no buffer. He stated if this was master planned, the park would be on a cul -de -sac where there would not be much traffic. Mayor Gamache thought the City may want to have the Park Commission review this park and see if they could move some of the facilities over to the other side and create a buffer onto the park land so it is not that close to the road. He thought they had adequate park land there now. He also thought some trees could be planted as a buffer. Mr. Berkowitz stated staff worked pretty close with the neighborhood in the area of the development of the park and some trees will be saved to provide a buffer. There is a substantial investment in that park and it is only a few years old so at this point, to move it there would be a lot work at a substantial cost. Mayor Gamache thought the Park Commission needed to look at how they can move some of the equipment away from the road in the park. Councilmember Bukkila stated she understood the developer has a bit of expense already into this project and to adjust lot lines and such to accommodate a trail with a divider to the roadway, it is too late to get it into the lots. She asked if there is anything they can do with road width to make this any better than it is. Mr. Berkowitz stated the developer is only responsible for a standard street width so anything above and beyond that is a City cost. It is a local street and the volume within this development is typical of a standard development. He stated the Council needs to decide if the City should spend more money on the road width. He stated once the road gets wider, drivers become more comfortable and the speed generally goes higher. Mr. Nathan Jones, Tolberg Homes, stated they have adjacent property with some serious soil issues and the financial viability of developing it so he wondered if they could swap some of the land at the end of Evergreen Street for the existing park lot in Hickory Meadows. He thought by doing this, everyone would be satisfied. Councilmember Bukkila wondered because if this is already dedicated can they up and move it. Mr. Dickinson indicated it cannot be swapped out, once it is platted, dedicated and recorded it must go back through the State, it would take quite a bit of time to move it. Mr. Jones stated they would be in favor of working on something with Mr. Smith in regard to the temporary cul -de -sac. He stated they would be in favor of making this a permanent cul -de -sac on both properties. Mayor Gamache recapped the traffic patterns in the area and thought most of the traffic through the development will be the residents who live there. He thought there would be increased traffic but he did not think it would increase significantly. He would like the Park Commission to review the park and move some of the equipment back once there is more space within the © new part of the park. Councilmember Bukkila stated the lot immediately to the left of the park should be noted by the developer because people will be cutting across this lot and she wanted to make sure that there ® Regular Andover City Council Meeting Minutes —August 5, 2013 Page 7 will not be anything that obstructs the view of the park on that corner. Mr. Carlberg thought it would be the homeowner who would make changes to his land. They can regulate the right -of- way area so there will not be blocked views. Mayor Gamache suggested moving the equipment back from the road and creating a buffer, such as wood rail fencing, to show the kids where to stop. Mr. Dickinson stated they could put a four - foot chain link fence along there with a gate entrance, which would make the park safer for kids to play in. Mr. Carlberg indicated Condition 15 should include wording indicating: "The temporary cul -de- sac at 143`d Avenue NW be examined to determine if a permanent cul -de -sac can be developed and expanded to the east and if so, the Preliminary Plat can be revised accordingly." Motion by Howard, Seconded by Knight, to approve the Preliminary Plat, 70 Urban Residential lots located on the southeast corner of Prairie Road and Andover Boulevard NW, Catcher's Creek, subject to the Conditions in the resolution including Conditions 14 and 15. Motion carried unanimously. (See Resolution R067 -13) ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders /community events. Mr. Berkowitz reviewed the Nightingale Road reconstruction project with the Council. Mr. Carlberg updated the Council on the noise issue with Target. MA YORICO UNCIL INPUT (3M Senior Golf Tournament) Mayor Gamache thanked the County and County Commissioners for their hospitality at the 3M golf tournament at the TPC. He thought it was a great event. (Storm Water Bills) Mayor Gamache stated August 6, 2013, is Night to Unite and one of the questions they will probably get is about the storm water bills. The residents have been getting them for ten years but questions have come up with the new billing service. Mr. Berkowitz reviewed the NPDES regulations that were imposed on the City and the reason for the fees. RECESS Mayor Gamache recessed the regular City Council meeting at 8:30 p.m. to a closed session of the © City Council to discuss Public Works Union Negotiations. The City Council reconvened at 8:42 p.m. ® Regular Andover City Council Meeting Minutes —August 5, 2013 Page 8 ADJOURNMENT Motion by Knight, Seconded by Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 8:42 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary x x Regular Andover City Council Meeting Minutes —August 5, 2013 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — A UGUST S, 2013 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 INTRODUCTION OF FREDRICK PATCH, NEW BUILDING OFFICIAL ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayment of Claims ........................................................................ ............................... 2 Approve Encroachment Agreement —13797 Jay Street NW — Kingdom Partner Properties, LLC...................................................................................................... ............................... 2 Approve Low Quote — Building Demolition —1929 Crosstown Boulevard NW ....................... 3 Receive Assessment Roll /Order Public Hearing/South Coon Creek Drive NW Reconstruction (See Resolution R065- 13) .................................................................... ............................... 3 Approve Application for Exempt Permit/Andover Lions ............................ ............................... 3 ® Accept U.S. Fish and Wildlife Service (USFWS) Grant and Approve Partners for Fish and Wildlife Habitat Development Agreement/ 13- 28 ................................ ............................... 3 Approve Dental Renewal and Employer Contribution ................................ ............................... 3 Award Bid /13 -30 /Roof Replacements (See Resolution R066 -13) .............. ............................... 3 Amend Fee Ordinance (See Ordinance 428) ............................................... ............................... 3 APPROVE REZONING FROM R -1, SINGLE FAMILY RURAL TO R -4, SINGLE FAMILY URBAN — 35.78 ACRES LOCATED ON THE SE CORNER OF PRAIRIE ROAD AND ANDOVER BOULEVARD NW — MARK SMITH (See Ordinance 429) . ............................... 3 CONSIDER PRELIMINARY PLAT — 70 URBAN RESIDENTIAL LOTS LOCATED ON THE SE CORNER OF PRAIRIE ROAD AND ANDOVER BLVD NW — CATCHER'S CREEK (See Resolution R067 -13) ........................................................................... ............................... 3 ADMINISTRATOR'S REPORT ..................................................................... ............................... 7 MAYOR /COUNCIL INPUT ........................................................................... ............................... 7 3MSenior Golf Tournament ........................................................................ ............................... 7 StormWater Bills ........................................................................................ ............................... 7 RECESS TO CLOSED SESSION ................................................................... ............................... 7 RECONVENE................................................................................................. ............................... 7 ADJOURNMENT............................................................................................ ............................... 8 C�1