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HomeMy WebLinkAboutWK - August 27, 2013ANL60VEA Y O F 1685 CROSSTOWN BOULLVARU N.W. • ANUUVLR, MINNLSUTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, August 27, 2013 Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. Discuss City Code 12 -12 Permitted, Conditional and Prohibited Use 3. 2014 -2018 CIP Development Discussion 4. 2014 Budget Development Discussion 5. Preview 2014 Preliminary Tax Levy © 6. 2013 General Fund Budget Progress Report 7. July 2013 City Investments Review 8. Other Business 9. Adjournment kN .v_: ANDOVER CITY COUNCIL WORKSHOP MEETING — A UGUST 27, 2013 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, August 27, 2013, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Others DISCUSS CITY CODE 12 -12 PERMITTED, CONDITIONAL AND PROHIBITED USE Mr. Carlberg stated the Council is requested to continue the discussion of City Code 12 -12, Permitted, Conditional and Prohibited Uses. Mr. Carlberg noted staff needs to clean up the definition of technical schools. He stated there have been some State Statute changes to daycare regulations. He reviewed the new State Statute with the Council, noting they can require a CUP to ensure the facility is kept up. Councilmember Bukkila stated she would not be too concerned about this because there are codes that have to be met. She indicated she would leave it to the County to regulate that. Mr. Carlberg stated the only place he could see this occurring is in an apartment complex where a daycare is installed for tenant use. He stated the City's language is old and needs to be updated Councilmember Bukkila asked if the daycare is in a separate area of a care facility, would that be considered commercial. Mr. Carlberg indicated it could occur in multi - family zoning with a CUP but he did not see this happening. Councilmember Howard asked if the facility needs to be licensed. Mr. Carlberg explained State Statute indicated the facility needed to be licensed and the City Code indicates that as well. Item 70 — Manufactured Homes and Modular Homes © Mr. Carlberg stated there are not any big changes to what they have in the Code. He noted they do not have any manufactured homes in the City currently. He stated these were permitted in the R -5 District and staff will add PUD under the R -5. © Andover City Council Workshop Meeting Minutes — August 27, 2013 Page 2 Item 71— Marinas No changes Item 72 —Medical and Dental Clinics No changes Item 73 —Medical Clinic Mr. Carlberg stated the wording used to state 24 hours and now it is proposed to change to continuous operation which will allow continuous medical clinics in the Shopping Center District, Limited Business, Neighborhood Business, General Business and Industrial. Item 74 — Mini Storage Mr. Carlberg stated changes will be made to have storage indoors, not outdoor storage. Councilmember Bukkila thought everyone would have been okay with it as an interim use in © places like the Hughes Industrial Park. Councilmember Bukkila asked if this was appropriate now to say it is okay to do this as an interim in Industrial for exterior storage. Mr. Carlberg stated if they did mini storage for exterior storage, they could make a new line item but he did not know if you could do that as an IUP. Councilmember Bukkila asked if you just put a "C" (Conditional Use) in there or do you offer up an "I" (Interim Use) when it becomes available. Mr. Carlberg stated if they want to do an "I" (Interim Use) Council could but commercial is not going to build a building using an "I" (Interim Use). Councilmember Bukkila stated her concern is she would like to make it more open for options. They could place a "C /P' (Conditional /Interim Use) in the District. Mr. Carlberg wondered how staff will determine if a business would be a "C" (Conditional Use) or and "I" (Interim Use). Councilmember Bukkila stated the standards need to be set. Mr. Carlberg thought it came more up to location than to what District it is allowed in. Councilmember Trade thought the easiest thing to do is to place a "C" (Conditional Use) in the General Business and Industrial. She thought if they want to set a time limit on a business, the only thing they could probably do is to put an "I" (Interim Use) on it. Councilmember Trade wondered if they should add a "C" (Conditional Use) in the GB District so there are regulations for fencing. She thought they should have regulations for this so they do © not end up with mini storages with barbed wire fencing; they would need to have nice looking fencing. Mayor Gamache thought this made sense. © Andover City Council Workshop Meeting Minutes — August 27, 2013 Page 3 Councilmember Bukkila thought the standards needed to be set at the staff level so decisions can be made without going forward to the Council. Mr. Carlberg thought it came down to the location of where the mini storage would be located. Mr. Carlberg stated staff will look at this further and review this with the City Attorney. Item 75 — Mortuaries and Funeral Homes Mr. Carlberg stated these are permitted in the General Business and Industrial Districts without a crematorium, there is a separate item for crematoriums. Councilmember Knight asked if that is becoming more of the standard. Mr. Carlberg stated they are but it is very controversial. He stated the only thing being changed is adding to the title "Without Crematoriums." Item 76 — Multiple Dwellings No changes. © Item 77 -Offices Mr. Carlberg stated the office section concerned him a little because it is being excluded in the residential districts; however, the Planning Commission stated it is permitted with a footnote of 12. He reviewed the footnote with the Council and indicated the footnote should be removed because home offices are permitted in residential districts. He suggested the Council change this to a P 12 footnote. Councilmember Trude did not think that would work. Mr. Carlberg stated that would allow office, professional studio, repair businesses. Councilmember Trude asked if they should label this "Office, excluding..." because she thought down the road the footnote will get lost in a photo copy or someone retyping it and eventually it will look as though it is permitted. Councilmember Bukkila asked if they should put it as leased office space or multi office building. Councilmember Howard wondered if they should put it as professional studio/home office. Councilmember Trude agreed. Mr. Carlberg explained why the Planning Commission wanted a footnote. Councilmember Knight stated they are getting to the point where because of the computer technology; people are able to work out of home office and make a good living. Mr. Carlberg stated the City does not have a code for home offices. QMayor Gamache asked if professional studios are allowed in a garage. Mr. Carlberg stated if someone wants to change a garage into a home office or studio and it is below the 440 requirement, they would have to build another garage structure. © Andover City Council Workshop Meeting Minutes —August 27, 2013 Page 4 Item 78 —Open, off street parking Removed. Item 79 — Outdoor Display only during operating hours Removed, shows up in Item 81. Item 80 — Outdoor Display, storage and sales Changed NB and SC to "C" (Conditional Use). Item 81— Outdoor Display, Storage and Sales - during operating hours only Changed NB, GB & I to "C" (Conditional Use). Item 82 — Outdoor Theaters © No changes. Item 83 —Pawnbrokers Changed SC and I to "C" (Conditional Use). Item 84 — Precious Metal Dealers Changed SC and I to "C" (Conditional Use). Item 85 — Principal Buildings Exceeding Height Maximum Subject to City Code No changes. Item 86 — Private Dog Kennel License This is being referred to the sections of the City Code that regulate kennels and dogs. Item 87— Private Garages Remove and replace with Item 48 (leave the word "garages" in Item 48). © Item 88 —Professional Studios No changes. © Andover City Council Workshop Meeting Minutes — August 27, 2013 Page 5 Item 89 — Public and Private Forests and Wildlife Reservations and Public Parks No changes. Councilmember Trade thought this one could be stricken. Mr. Dickinson stated this has something to do with refuges. Councilmember Trade wondered if they could reword this to say: wildlife reservations and public parks and remove the "public' and "private" from the title. Mayor Gamache thought if it has been in the Code since 1970, they should leave it in. Consensus of most of the Council was to eliminate this. Item 90 — Publicly Owned and Operated Property Except as herein amended Council Consensus was to eliminate this item. ® Item 91— Public Utility Uses for Local Service when Located with Public Right of Way No changes. Item 92 — Public Utility Structures and/or Uses No changes. Item 93 — Recreation Areas and Swimming Pools Remove, keep #113. Item 94 — Recreational Vehicles, Boat and Marine Equipment Sales and Service No changes to title, permitted use in Shopping Center District. Mr. Dickinson thought they might want to add service to this item. Councilmember Trade stated they would not want to allow this in the Shopping Center District and sales are permitted in that District. They would have to have a separate item for that. Councilmember Bukkila stated she did not want to have a separate permit process for sales and repair. If it is inside a building, she thought it would be fine. Councilmember Trade did not want repairs done inside and requested staff to review and bring back a recommendation. Q Andover City Council Workshop Meeting Minutes —August 27, 2013 Page 6 Item 95 —Relocated Dwelling Units Added "In compliance with City Code 9 -11." Item 96— Rental of Equipment Businesses Interim Use in NB and SC Districts. Councilmember Trude asked if they could add the words "Equipment Rental" to Rental Businesses. The Council discussed with staff what types of businesses this would include. Councilmember Trude thought this may be interpreted as equipment rental for personal home use. Mayor Gamache thought they had this to regulate rental trucks parked outside. Councilmember Trude thought it could be rental trucks or small rental equipment or items for home use or parties. Councilmember Bukkila thought this could go either "C" (Conditional Use) or "I" (Interim Use) © in the NB and SC Districts. She thought it should be permitted. She stated the only way she thought they should regulate this is if it goes out onto the sidewalk or back area of a lot. Councilmember Howard stated he did not mind the business, just did not want junk outside. The Council agreed to leave this and review later. Item 97 - Repair Services as Defined in City Code 12 -2 Added "as defined in City Code 12 -2" and added "P" (Permitted) in "NB" and "SC" Districts. Councilmember Trude asked staff to review Item 9 and reword to add small engine repairs or rename. Councilmember Bukkila stated she did not want a separate permit process for a business in the Commercial District. Councilmember Knight thought if the wording was changed to "hand held," it would cover all of the repair services. He also thought computers should be listed. Councilmember Trude thought maybe "Small Items" would be better. The Council and staff discussed possible repairs that businesses could make. Councilmember Trude asked for staff to review and think of possible things that could be © included. She also thought this item may need to be renamed. She indicated the titles should follow what people would look for in the yellow pages or online. ® Andover City Council Workshop Meeting Minutes —August 27, 2013 Page 7 Item 98 — Research Laboratories No changes. Item 99 - Resorts Conditional Use changed from Permitted in the GR District and added to Districts R -1, R -2, and R -3. Item 100 — Rest Momes and AWtwing f :acs Group Homes as Regulated by State Statute Title changes to Group Homes as regulated by State Statute because rest home and nursing homes are outdated terms. In Districts R -1 through R -4 and M -1 through M -2 changed "C" (Conditional Use) to "P" (Permitted Use) and remove it in "LB" District. Item 101— Restaurants /Cafe Change to "P" (Permitted Use) in Industrial District. © Item 102 — Retail Trade and Services Mr. Carlberg noted that a new definition is being proposed for this item. Mayor Gamache thought they should change the Limited Business District to "C" (Conditional Use) so they can base it on the parking. Councilmember Trude stated there could be a problem with this because it could be a wholesale consumer. She thought the wording should be changed to "end user." Mayor Gamache thought the consumer was defined as the end user. Item 103 — Sale and storage of new and used auto parts Removed, included in retail trade and service. Item 104 —School Bus Terminal No change. Item 105 — Schools exceeding height maximum up to 45 feet in height 0 Changed LB, NB, SC, GB and I Districts to "C" (Conditional Use). Andover City Council Workshop Meeting Minutes —August 27, 2013 Page 8 Councilmember Knight asked for clarification. Mr. Carlberg stated they made this so schools in the City cannot exceed 45 feet in height. Mr. Dickinson stated this was in reaction to the theater at Andover High School. Item 106 — Secondhand goods dealers as defined in Title 3, Chapter 4 of this code Changed GB and I Districts to "C" (Conditional Use). The Council discussed possible businesses that this item would include with staff. Councilmember Trude wondered if this was something they would want to have in the Commercial Districts because secondhand goods could be viewed as blight businesses. Mr. Carlberg stated pawn brokers used to be known for selling stolen goods but now everything needs to be documented. Item 107 — Single Family residential buildings (detached) Changed R -5, M -1 and M -2 Districts to "PUD." © Item 108 — Single-family residential buildings (attached) and townhouses Removed "PUD" from R -4 District. Item 109 — Sporting Goods and Boat Sales (Including service and rental) Removed this item from the list because boat sales is addressed in #94. Item 110 — Storage Buildings for Boats, Snowmobiles or similar vehicles. Removed this item from the list because it is from the original 1970 Ordinance. These are already a PUD and can be addressed through that review. Item III — Subordinate Classroom Structures (When located on a licensed Primary and/or secondary school property) Item 112 — Subordinate classroom structures (when located on a property where there is a church as the principal use) The Council felt Items 111 and 112 should be treated the same. Item 113 — Swimming Pools and recreation areas or structures 0 The Council wanted staff to keep this one and eliminate the other similar use on this list. Andover City Council Workshop Meeting Minutes —August 27, 2013 Page 9 Mr. Carlberg stated the Planning Commission changed this one to "PA" (Permitted Accessory Use) in R -1 through R -4 and SC, GB & I Districts. The Council wanted "PA" (Permitted Accessory Use) removed in all residential areas because they did not think they needed to tell the residents they were permitted to do these types of accessory structures. Item 114 - Theaters Changed the "SC" and "I" Districts to "P" (Permitted Use). Item 115 — Therapeutic massage establishment (as a home occupation offering on site massage services) as regulated by chapter 9 of this title and title 3, chapter 6 of this code. No change. Related to home based, not show up in commercial. Item 116 — Toxic Waste Storage No change. © Item 117— Transportation Terminals or motor freight terminals No change. Item 118 — Trash or garbage enclosures Removed from the table. Mr. Carlberg noted this item is from the original 1970 code for M -5 Manufactured Home Parks. Required for Businesses in City Code 12 -5 Screening and is not necessary on this table. Item 119 — Twenty-four (24) hour continuous operation of permitted uses Added X11 to NB, SB Districts (excluded except for footnote 11). Item 120 — Two-family home conversions (splits) in compliance with City Code 12 -8 -1 Attached homes not allowed in R Districts, exception. Item 121 — Uses Which May Be Detrimental To the Health, Safety, and Welfare of Persons Residing or Working in the Vicinity. © No change. Item 122 — Vehicle Sales (NEW) ® Andover City Council Workshop Meeting Minutes — August 27, 2013 Page 10 This item is in compliance with City Code 3 -8. Changed "P" (Permitted Use) to "C" (Conditional Use). Item 123 — Vehicle Sales (USED) In compliance with City Code 3 -8. Item 124 — Veterinary Clinics (No outside pens or animal storage) Combine with Item 125. Item 125 — Veterinary Clinics (no outside pens) Combine with Item 124. Item 126 — Vocational Trade, business, and technical schools Various undefined /similar school types in scattered districts. © Item 127— Warehouses No changes. Item 128 — Wholesale Businesses No changes. Item 129 — Wind Energy Conversion Systems (WECS) — as defined in and in compliance with Title 9, Chapter 13 of this code. WECs are prohibited on WOE Sites. No changes. The Council recessed at 8:05 p.m. The Council reconvened at 8:10 p.m. 2014 — 2018 CIP DEVELOPMENT DISCUSSION Mr. Dickinson explained Administration/Finance has been working with Department Heads to prepare a "draft" 2014 -2018 CIP. Various committees and commissions have contributed to the ® current "draft" 2014 -2018 CIP. ® Andover City Council Workshop Meeting Minutes — August 27, 2013 Page 11 Councilmember Trade asked how they sell their surplus equipment. Mr. Dickinson stated they will try to list it on a public sale, Ebay, and the City website. He noted the best place they have been successful is on Ebay. Mr. Dickinson stated the YMCA/Community Center expansion is slated for 2017 because of debt service levies in Andover. Councilmember Trade hoped it would not be one large tax increase for this. Mr. Dickinson stated the cost would be for expansion construction and could be between $200,000 to $400,000 per year until 2030. Councilmember Bukkila asked how the video surveillance system expansion will be funded. Mr. Dickinson stated this will be captured through the Community Center's operating budget because they would be expanding on what is already there, the facility management budget, or they could do it through an EDA budget. Mr. Dickinson reviewed future road improvements projects with the Council. Councilmember Trade asked if they are going to apply for grants for some of those projects. Mr. Dickinson stated they will be. Councilmember Trade stated she would like to have a trail or sidewalk on the south side of Bunker Lake Boulevard by the park. Councilmember Bukkila stated another location would be from Bunker Lake Boulevard along Crosstown Boulevard to the Fire Station. Mr. Dickinson stated he did not see the trail along Crosstown Boulevard from Bunker Lake Boulevard getting done soon without State Aid funds. Councilmember Bukkila stated if they had the trail connections, residents could get to the amenities but there are not some crucial trail connections so Andover is still a driving City. Mr. Dickinson stated the County has given Andover a $50,000 grant for the recycling building and fence project. He noted Ramsey has not taken their money from the County so the County is reallocating it to other cities that can use the funds, which is how the City is getting this project done. Councilmember Howard stated when the recycling project is done, he would like to see better screening. Mr. Dickinson agreed. Mr. Dickinson reviewed the Fire Station and Public Works Expansions with the Council. Councilmember Howard wondered if they will need to put any money into the Slyzuk building they are going to purchase. Mr. Dickinson stated there are not many improvements that are © needed to be done; the building is pretty well built structurally. Councilmember Bukkila asked, in regard to the turn out gear with the new Fire Academy and grant funding, is the turn out gear part of that process and are they providing new gear. Mr. © Andover City Council Workshop Meeting Minutes — August 27, 2013 Page 12 Dickinson stated the City is looking at the year 2016 when they buy mass quantities based on the age of a majority of the current turn out gear. They will also buy new equipment with new Fire Fighters coming on but if the equipment is still good, that equipment will not be replaced. Mr. Dickinson reviewed the IT Department equipment replacement and Park and Recreations equipment replacement items. Councilmember Trude wondered if there has been any discussion about the outdoor rink at Crooked Lake. Mr. Dickinson stated there has not but the Parks Commission will likely discuss again. Councilmember Trude thought that should be discussed, included to fix it up, and have some of the other items moved out further in the plan. Councilmember Bukkila stated her preference was for this to go into a CIP rather than scramble to get it done now. Councilmember Howard noted he would like to see how the Parks Department is going to do the way finding signs. The Council reviewed the master plan of the 40 Acre Park. The budget for Phase II will be approximately $3,000,000.00. QCouncilmember Trude thought that in the early years of a park with dirt lots, they should have gates to close off the park after hours so no one goes in there to cause trouble. She noted the residents in the area would like that also. Mayor Gamache stated there is still $200,000 for Fox Meadows Park and he wondered what will be going in there. He also wondered why we would do anything with this park because it is relatively close to the new 40 acre park. Mr. Dickinson stated there was discussion of a soccer field and irrigation of it. Mayor Gamache thought they should remove this item from the CIP because it keeps getting pushed out further in the CIP. Mr. Dickinson reviewed the Public Works Department equipment and replacement schedule with the Council. Mr. Dickinson stated the big cost in the water improvement plan of $900,000 is with the meter reader equipment and meters that will need to be replaced with a new remote read system. Mr. Dickinson reviewed the projected fund balance of the Road and Bridge Fund, Park Improvement Fund, Trail Fund, Capital Equipment Reserve Fund, and Water System Financial Projections. The Council discussed future neighborhood park use and demographics. Mr. Dickinson stated on the Water Fund in 2012, they did not increase usage rates. Since operations are struggling to fund itself, they are looking at an increase in the water rates for 2014. Councilmember Trude asked if it is hurting the Water Fund by cutting out area service Andover City Council Workshop Meeting Minutes —August 27, 2013 Page 13 charges for the businesses in Andover Station. Mr. Dickinson stated if the area charges are covered in the deal, TIF then covers the water fund, but some of the area charges were paid by previous owners. Councilmember Trade asked if it would help the fund if more people would hook up to the water. Mr. Dickinson stated it would help the fund. Councilmember Trade stated the City should try to make it easy and offer incentives for people to hook up to the system. She wondered why the City does not encourage more people to hook up. 2014 BUDGET DEVELOPMENT DISCUSSION Mr. Dickinson explained City Departments have submitted their proposed 2014 Annual Operating Budgets, which are currently being reviewed by Administration/Finance for adherence to the Council's 2014 Budget Development guidelines. Mr. Dickinson indicated he is estimating the City will continue to benefit from the Fiscal Disparity Program but that benefit will decline over time. This impacts the tax rates and does not do anything to the levy. He stated this will increase the City's tax rate. aMr. Dickinson reviewed the State imposed levy limits with the Council. Councilmember Trade asked what will balance the budget. Mr. Dickinson indicated there are a number of options to balance the budget, the proposed City budget is a deficit but it will be offset by available fund balance. He reviewed the budget with the Council. Mr. Dickinson recommended setting the levy at 3.29% and lower the percentage as they go along for the rest of the year, if possible. Councilmember Trade wondered when they can get a road going west through the Public Works property. Mr. Dickinson stated they will not be able to do that until they are the fee owners of the property because of liability issues. Councilmember Trade wondered if they could get another street light by the recycle entrance because it gets very dark. Mr. Dickinson thought they put a light in for the hockey facility and indicated he would look into that. PREVIEW 2014 PRELIMINARY TAX LEVY This item was reviewed during the previous item. 2013 GENERAL FUND BUDGET PROGRESS REPORT Mr. Dickinson stated the City of Andover 2013 General Fund Budget contains total revenues of $9,356,581 and total expenditures of $9,640,429 (includes $20,500 of 2012 budget carry Andover City Council Workshop Meeting Minutes —August 27, 2013 Page 14 forwards), a decrease in fund balance is planned. It was noted that monthly reporting of the City Budget progress to the governing body is a recommended financial practice and often viewed positively by rating agencies. Mr. Dickinson explained they are on target and everything is moving along. Engineering revenues are exceeding expectations and expenditures are right on target. Mr. Dickinson indicated an ASA National Tournament was held in Andover, received good compliments, and the people who participated want to nominate the City for an award. Mayor Gamache thought the park looked great for the event. JULY 2013 CITY INVESTMENTS REVIEW Mr. Dickinson explained summary reporting of the City Investment portfolio to the governing body is a recommended financial practice and often viewed positively by rating agencies. Furthermore, the City of Andover Investment Policy recommends the Finance Director present to the Council as least quarterly the type of investments held by the City. OTHER TOPICS There was nothing new. ADJOURNMENT Motion by Howard, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 9:57 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary �J