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HomeMy WebLinkAboutCC - January 7, 2014(ANDOVEI 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, January 7, 2014 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (11/26/13 Workshop; 12/17/13 Regular) Consent Items 2. Approve Payment of Claims — Administration /Finance 3. Accept Feasibility Report/Order Public Hearing/14 -2 & 14- 2A/2014 Street Reconstruction & 159th Avenue NW Culvert Replacement - Engineering 4. Accept Contribution for Dog Park/10 -23 /Jennifer Frisby — Engineering 5. Approve 2014 CDBG Application for Planning — Municipal Water Study — Planning 6. Accept Resignation/Andover Community Center Advisory Commission Member Robin Chambers — Community Center 7. Appoint Missey Hayko /Andover Community Center Advisory Commission — Community Center Organizational Items 8. Approve Official Depositories & Banks — Administration 9. Designate Official Newspaper— Administration 10. Appoint Acting Mayor— Administration 11. Appoint Standing Committees — Administration Staff Items 12. Schedule February EDA Meeting - Administration 13. Schedule January Workshop - Administration 14. Administrator'sReport — Administration Mayor /Council Input Adjournment C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: January 7, 2014 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: November 26, 2013 Workshop December 17, 2013 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, � 1 Michelle Hartner Deputy City Clerk Attach: Minutes d 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 ANDOVER CITY COUNCIL WORKSHOP MEETING —NOVEMBER 26, 2013 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, November 26, 2013, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Mike Knight, Sheri None City Administrator_ Public Works Direr Assistant Public Wj HR Manager, Dana DISCUSS AMENDMENTS TO AGREEMENT Mr. Haas explained River Watershed M Mr. Dickinson ;ity Engineer, and Tony Howard WMO JOINT POWERS relating to the Lower Rum Councilmember Trude thought Andover was just as concerned as Ramsey because Anoka wants to spend more_ than they do Mr. Haas stated he discussed this with Anoka and Anoka will be putting together�ome wordmgregarding reconstruction of the dam. He stated Mr. Dickinson wrote a memo feeling the reconstruction of the dam was already written into the agreement and he did not feel there was a conc_q Ramsey felt because they are forty -nine percent, they should have two votes. Councilmember Knight wondered what is happening with the Asian carp issue. Mr. Haas stated that is being addressed in the Capital Improvement Plan and will be discussed at another time. Councilmember Trude stated her concern is if the wording is not properly reflected in the plan, the entire City could end up paying for improvements instead of just the areas in the watershed district. Councilmember Trude thought they should have Mr. Dickinson keep negotiating and leave it as it is. The other Councilmembers agreed. Andover City Council Workshop Meeting Minutes —November 26, 2013 Page 2 1 Mr. Haas will bring this to the LRRWMO board indicating the City Council does not support a 2 weighted vote. 3 4 DISCUSS TRAIL STOP SIGNS & WAY FINDING SIGNS 5 6 Mr. Berkowitz explained the City Council is requested to discuss trail stop signs, way finding 7 signs and exercise stations. 8 9 Mr. Berkowitz reviewed the staff report. 10 11 Councilmember Trude stated a concern is sightlines for entry onto a major roadway. Mr. 12 Berkowitz indicated along Bunker Lake Boulevard and Goldenrod Street they will leave the 13 existing signs until the road is reconstructed. 14 15 Mr. Berkowitz stated he heard the exercise stations are not being used. Councilmember Bukkila 16 stated they are not being used on the trails but they are being used in the parks. 17 18 Mr. Berkowitz stated they have $35,000 to use on the way finding signs and exercise stations and 19 wondered if they should put the exercise station into a park and see how it is used. 20 21 The Council thought this was a good idea. If they used $10,000 on one exercise station, the rest 22 of the money could be used on way finding signs. The Council also thought staff should look 23 into putting up mile markers on the trails along with the map of trails. 24 25 Mr. Berkowitz wondered if the Council wanted to have the City Hall area in the mapping down 26 to the Tom Anderson trail. He asked if they wanted to show the loop connections. 27 28 The Council supported that idea. 29 30 Councilmember Howard wondered if there could be a larger display at Sunshine Park showing 31 all of the different loops. Mr. Berkowitz stated they could do that. 32 33 Mr. Haas stated they can work backwards and see how many signs they can get for the budget 34 they have. 35 36 Mr. Berkowitz stated they are thinking of doing the higher density areas first and then tying in 37 other areas over time when funds permit. He noted a lot of the trails are on county roads so they 38 will need to get permission from the County to put signs up. 39 40 Mr. Berkowitz stated they will bring a schematic back to the Council for review along with 41 pricing. 42 43 Councilmember Trude thought they could do some signage by CVS in order to indicate how 44 people can get to the library from there. Mr. Haas thought they could do a sign indicating where 1 Andover City Council Workshop Meeting Minutes —November 26, 2013 Page 3 1 the library is located with the distance instead of a map, which would save some money because 2 that type of sign can be made in- house. 3 4 Councilmember Knight wondered why they did not have many trails by Round Lake Boulevard 5 and 161" Avenue. Councilmember Trude noted that the trail fees have mostly come from the 6 dense areas of housing developed near City Hall in the past decade. Mr. Berkowitz indicated 7 that when reconstruction of major roads occur, the trails shown on the Comprehensive Plan are 8 constructed, such as the trail built this summer along Nightingale Street. Mr. Haas stated the 9 Council has always indicated to put trails in where there is density. Mr. Berkowitz indicated it is 10 in the Comprehensive Trail Plan. 11 12 DISCUSS PROPOSED 0 VERLA Y PROGRAM 13 14 Mr. Berkowitz stated the City Council is requested to discuss the proposed overlay program 15 process and review potential assessments for such improvements. 16 17 Mr. Berkowitz reviewed the information with the Council. The CIP identifies in 2015 an overlay 18 program for residential streets. Every 3 to 4 years overlays will replace the street reconstruction 19 for that year. This will prolong the city's street infrastructure. Potential assessment costs for 20 residential developments were presented that range from $600 to $1,800 depending on the type 21 of development (urban/rural). This cost range is based on 25% of the project cost. Other cities' 22 policies adjacent to Andover were discussed. The City of Blaine currently assesses a flat rate per 23 lot of $535.05 per residential lot. Anoka and Coon Rapids have not been doing overlays in the 24 past several years. 25 26 Mr. Berkowitz stated they want to continue the seal coating and crack filling for preventative 27 maintenance on the roads. They also have done a lot of pothole patches this past year so they are 28 hoping that helps the roads last longer. 29 30 Mr. Berkowitz stated that an overlay for Prairie Road is scheduled for 2014, which will 31 hopefully extend the road for another 15 to 20 years. If the overlay is not done, there is a 32 concern that the entire road will need to be reconstructed within the next 5 to 10 years. 33 34 Mr. Berkowitz asked the Council if the City should assess the residents along Prairie Road for 35 the overlay improvements. The Council discussed various assessment levels and what the 36 amounts might be for rural and urban lots. 37 38 Councilmember Bukkila stated if they are going to do something that will impact residents, she 39 would like to prepare those residents before it happens. She thought if this is done gradually 40 over the year, it will soften the impact. 41 42 The Council discussed ways to publicize the program and inform residents, the advantages it 43 offered residents, the costs, who would be affected with the planned projects for 2013, and 44 offering a multi -year payment plan. Councilmember Trude suggested adopting the program, and Andover City Council Workshop Meeting Minutes —November 26, 2013 Page 4 1 then begin holding neighborhood information meetings. 2 3 Mayor Gamache asked how they have budgeted the project. Mr. Dickinson indicated in 2014, it 4 is currently proposed that State Aid funding would be used for Prairie Road and Station 5 Parkway. 6 7 Councilmember Trude thought they did need to spread the assessment out over a number of 8 years for residents to pay it off. The other Councilmembers concurred. 9 10 Councilmember Trude thought they would only do an overlay if it is going to save the road for 11 ten years. Mr. Berkowitz stated it could save the road for over fifteen years. 12 13 Councilmember Bukkila stated she is fine with assessing the overlay but wanted to have at least 14 a six month notification period for residents. Councilmember Knight agreed. 15 16 Councilmember Trude suggested that since overlays cost so much less than reconstruction 17 projects that the Council consider a 30% rate to generate slightly more funds to support the 18 program into the future. Councilmember Bukkila is not in favor of this. Mayor Gamache stated 19 if an overlay prolongs the life of a road, he is fine with assessing 25% of the total cost. 20 21 The Council agreed not to assess the overlay projects for 2014 but begin assessing 25% of the 22 total fees for projects in 2015 with a six -month review period for residents. In the meantime the 23 City Council directed staff to educate and inform the public through newsletter articles and 24 revise the assessment policy in the middle to late 2014. 25 26 The Council recessed at 7:26 p.m. to take a short break and then hold a closed session to discuss 27 the City Administrator's Performance Review. 28 29 The Council reconvened at 8:08 p.m. to continue the Workshop Meeting. 30 31 REVIEW/DISCUSSPOTENTIAL COMMUNITYSUR VEY QUESTIONS 32 33 Mr. Dickinson explained an Andover City Council 2013 -2014 Goal is to "pursue a community 34 survey to determine resident support for current city services and programs." At the October 35 City Council Workshop, Council direction was given to start this process to assist the Council on 36 gauging public opinion of current services and support for future capital projects. 37 38 Mr. Dickinson reviewed the questions with the Council. 39 40 Mr. Dickinson asked if there were things from the previous survey the Council would like to see 41 or not see in the new survey. 42 43 Councilmember Trude did not think they were ready to ask the question about more open space 44 money because they still have open space money available to use. She stated on the park, they Andover City Council Workshop Meeting Minutes —November 26, 2013 Page 5 1 have money coming in and she did not know if they wanted to ask the question about bonding 2 for it. 3 4 Mayor Gamache thought the question should be broader, for all parks in the City rather than one 5 park in particular. 6 7 Councilmember Bukkila thought they needed to ask a couple of questions to find out if residents 8 would be willing to spend money on parks. 9 10 Councilmember Trude wondered if they should throw out a couple of referendum questions or 11 what kind of questions should they include. Councilmember Bukkila stated if they are going to 12 ask a question about the community center expansion they need to explain the reason why they 13 need to expand. She thought if the scope was narrowed down to specific items, it might help 14 people to answer the question. 15 16 Mayor Gamache thought they should ask the park questions and leave the community center out 17 of the survey. 18 19 Councilmember Trude thought they might want to do a short survey in a few years before the 20 community center expansion is proposed. 21 22 Councilmember Knight thought maybe a question to ask is if the City should be involved in 23 providing a place for teens to get together. 24 25 Mr. Dickinson stated on the last survey they asked about assessment of streets and found 26 residents opposed changing the assessment. Councilmember Bukkila thought this should be left 27 off the survey. 28 29 Mr. Dickinson stated they can remove any reference to wifi and internet access because it is no 30 longer a valid question. 31 32 Councilmember Trude thought they could add some community characteristics questions and 33 update some of the questions because some are dated. She wondered if they wanted to talk about 34 some of the community standards. Councilmember Bukkila did not think those questions were 35 needed. 36 37 Mr. Dickinson asked if the Council wanted the question regarding putting a bridge over the 38 railroad tracks on Bunker Lake Boulevard left in. The Council thought it would be interesting to 39 find out what the public thinks about that matter. 40 41 Mr. Dickinson recapped with the Council that code enforcement questions will be kept in the 42 survey and open space referendum questions will be swapped with park questions. He also noted 43 questions 64 -66 should be left in. 44 Andover City Council Workshop Meeting Minutes — November 26, 2013 Page 6 1 The Council discussed adding questions to the survey about how best to inform the public in a 2 timely manner, including questions about the newsletter and city website. The Council discussed 3 whether other methods of informing the public were advisable to consider such as short, one - 4 topic, online emails in place of newsletters, and their interest in adding another electronic 5 message sign. There was discussion about what community groups should be allowed to post 6 information on the City signs and it was determined that city sponsored non - profits and 7 government agencies should be allowed but for profit businesses should be left off. 8 9 2014 BUDGET /LEVY DISCUSSIONS & PREVIEW BUDGET HEARING PRESENTATION 10 11 Mr. Dickinson explained City departments have submitted their proposed 2014 Annual 12 Operating Budgets. Department budgets are continually being reviewed by 13 Administration/Finance for adherence to the Council's 2014 Budget Development Guidelines. 14 15 Mr. Dickinson reviewed the 2014 Budget with the Council. 16 17 Councilmember Trude wondered if the budget was balanced. Mr. Dickinson stated the deficit 18 was at $427,233, but technically balanced with the fund balance. 19 20 Councilmember Trude stated she would rather have the budget balanced and less in reserves. 21 Mr. Dickinson explained that the revenues are conservatively estimated and past years budget 22 management has yielded positive revenue and expense variances. Mr. Dickinson indicated that 23 he has provided the City's budgeting philosophy to the rating agencies and they have been 24 supportive because of the strong oversight on the budget throughout the year. 25 26 2013 GENERAL FUND BUDGETPROGRESS REPORT 27 28 Mr. Dickinson explained the City of Andover 2013 General Fund Budget contains total revenues 29 of $9,356,581 and total expenditures of $9,640,429 (includes $20,500 of 2012 budget carry 30 forwards), a decrease in fund balance is planned. Monthly reporting of the City budget progress 31 to the governing body is a recommended financial practice and often viewed positively by rating 32 agencies. 33 34 OCTOBER 2013 CITY INVESTMENTS RE VIEW 35 36 Mr. Dickinson presented the Council with the Investment report. 37 38 OTHER TOPICS 39 40 Councilmember Trude informed the Council that the QCTV organization was going to undergo a 41 reorganization in 2014 and she asked whether Councilmembers had any comments to share 42 about some of the broadcasts, such as whether they had opinions about the sports highlights 43 show and also the Council updates. Mayor Gamache stated he liked having a moderator for the 44 Council Update. The others concurred. There was a brief discussion about the broadcast of Andover City Council Workshop Meeting Minutes —November 26, 2013 Page 7 programs originating in Coon Rapids as some areas of Andover have students attending Coon Rapids High School but the broadcasting of their sports is covered by CTN, outside of QCTV's coverage. 5 Councilmember Trude noted that the potential extension of utilities to the area north of 161" 6 Avenue had involved discussions with landowners and a proposed master plan. Now that 7 utilities may be extended beyond the area they were originally planned for, she recommends the 8 Council discuss updating the master plan to ensure the road connections are going to be built to 9 relieve traffic on Wintergreen Street before developments are built north of Country Oaks West. 10 She has been contacted by residents who were specifically concerned about how the city will 11 ensure a road west to Hanson Boulevard will be built to accommodate the traffic the new 12 developments will generate. If the Council has a master plan in place, she thinks the resident's 13 fears will be reduced. She noted that because she was not at the meeting when this discussion 14 occurred, she wanted to understand the position of the other Councilmembers. The 15 Councilmembers discussed their understanding of the proposals for development north of 16 Country Oaks West and concurred that a road connection to the west, to Hanson Boulevard, 17 should occur as part of the developments being planned, to alleviate traffic on the current 18 Wintergreen Street north/south route. 19 20 Mr. Dickinson explained that staff has been urging the developers and landowners planning 21 development north of Country Oaks West to make adequate provision and plans to include an 22 east/west road connection with their developments as was shown by the developer when he 23 displayed these proposed road connections at the meeting when the Comprehensive Plan 24 amendment was discussed and approved by the Council. 25 26 ADJOURNMENT 27 28 Motion by Knight, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting 29 adjourned at 9:35 p.m. 30 31 Respectfully submitted, 32 33 Sue Osbeck, Recording Secretary 34 1 2 3 4 5 6 REGULAR ANDOVER CITY COUNCIL MEETING —DECEMBER 17, 2013 7 MINUTES 8 9 10 The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike 11 Gamache, December 17, 2013, 7:00 p.m., at the Andover _Cityj, -j ,1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Mike Knight, Shen113 ukkila, Julie Trude�and Tony Howard 15 Councilmember absent: None 16 Also present: City Administrator, Jim Dickinson -_ 17 Community Development Direst, Dave Carlber 18 Director_of Public WorkslCity Engineer, David Berkowitz 19 City Atto -Scott Baumgartner 20 Others 21 22 - 23 PLEDGE OF ALLEGIANCE _ - _ 24 25 RESIDENT FOR UM 26 - -_ 27 No one wig &W address the Council -= - 28 29 AGENDAAPPROVAL = 30 _ =- 31 Staff submitted the following s9pplemeata_1 information: 32 33 Item 9, revision to page _18, Remove Item 12; 34 35 Supplemental information for_Item 21; and Item 25 36 37 Staff submitted additional Item 29, reschedule February 4, 2014 City Council meeting. 38 39 Councilmember Trude stated she would like to have Item 13 (Accept Metro Big Rivers Phase 4 grant 40 for Martin's Meadows Improvements) pulled from consent and put on discussion. 41 42 Councilmember Howard stated he would like to have Item 9 (Adopt 2014 Fee Ordinance & Update 43 to City Code Title 9) pulled for discussion. 44 45 Motion by Trude, Seconded by Howard, to approve the Agenda as amended above. Motion carried 46 unanimously. Regular Andover City Council Meeting Minutes —December 17, 2013 Page 2 1 APPROVAL OF MINUTES 2 3 November 26, 2013, Workshop Meeting: Tabled. 4 5 Councilmember Trude stated she wanted to make sure there was better explanation for the road 6 reconstruction program that was discussed so she would like to send this back for staffto supplement 7 the minutes and she also would like to have Mr. Dickinson add comments under the budget 8 regarding a question she asked. 9 10 Motion by Trude, Seconded by Knight, to table the minutes until the next Council meeting. Motion 11 carried unanimously. 12 13 November 26, 2013, Closed Meeting: Correct as written. 14 15 Motion by Trude, Seconded by Bukkila, to approve the minutes as presented. Motion carried 16 unanimously. 17 18 December 3, 2013, Regular Meeting: Correct as written. 19 20 Motion by Howard, Seconded by Bukkila, to approve the minutes as presented. Motion carried 21 unanimously. 22 23 24 CONSENT ITEMS 25 26 Item 2 Approve Payment of Claims 27 Item 3 Approve 2014 Liquor Licenses 28 Item 4 Approve 2014 Massage Therapy License 29 Item 5 Approve 2014 Animal Control Contract 30 Item 6 Approve 2014 Tobacco Licenses 31 Item 7 Approve 2014 Private Kennel License 32 Item 8 Approve 2014 Contract/Timesaver Secretarial Service 33 Item 10 Approve Cost -of- Living Wage Adjustment for Non - Bargaining Employees (See 34 Resolution R116 -13) 35 Item 11 Approve Amended Personnel Policy 36 Item 14 Order Feasibility Report/12- 37A/Andover Blvd NW & Crosstown Blvd NW Turn 37 Lane Improvements (See Resolution R117 -13) 38 Item 15 Approve Change Order #1/12 -31 /Sports Complex /3535 —161St Ave 39 NW /Irrigation Well Pumping System (See Resolution R124 -13) 40 Item 16 Order Improvement /Order Plans & Specs /14 -10 /Station Parkway NW 41 Reconstruction (See Resolution R118 -13) 42 Item 17 Order Improvement/Order Plans & Specs /14 -1 l/Prairie Road NW Overlay (See 43 Resolution R119 -13) Regular Andover City Council Meeting Minutes —December 17, 2013 Page 3 1 Item 18 Accept Donation— Wal -Mart (See Resolution R120 -13) 2 Item 19 Approve Used Vehicle Sales Business License /Get In and Go Auto, LLC /16191 3 Round Lake Boulevard 4 Item 20 Declare Surplus Equipment 5 6 Motion by Knight, Seconded by Howard, approval of the Consent Agenda as read. Motion carried 7 unanimously. 8 9 ANOKA COUNTYSHERIFF'S OFFICE MONTHLYREPORT 10 11 Commander Kevin Halweg presented the November 2013 Anoka County Sheriff's Department 12 report to the City Council. 13 14 CONSIDER REQUEST OF LARRY EMMERICH TO BE ALLOCATED LOTIUNITS FOR 15 WHITE PINE WILDERNESS 16 17 Mr. Carlberg explained in 2006, the preliminary plat for White Pine Wilderness was approved with 18 60 lots /sewer units. Currently, homes have been constructed on 15 lots. In September 2010, the City 19 purchased 20 acres of open space from Mr. Emmerich; which was part of the White Pine Wilderness 20 preliminary plat that would have been 18 lots /sewer units. 21 22 Mr. Emmerich met with City staff to discuss the submittal of a revised plat for White Pine 23 Wilderness 2nd Addition; at which time he was informed that 27 sewer units were available for the 24 2nd Addition. Mr. Emmerich is proposing 35 lots /sewer units in the next phases of the development. 25 26 Mr. Carlberg reviewed the staff report with the Council. 27 28 Councilmember Trude stated when she saw the proposal she was confused at how Mr. Emmerich 29 could lose something he already had when he is already in the MUSA. Mr. Carlberg indicated when 30 he said lost, he meant the City acquired the parcel of land where 14 units sat or were allocated to. 31 32 Mayor Gamache did not think this required any additional Comprehensive Plan amendment because 33 it is the same area that was previously approved. Mr. Carlberg indicated that is correct. 34 35 Councilmember Bukkila asked how many lots were in the original plat in phase two. Mr. Carlberg 36 indicated there would have been 31 lots in the area remaining to be final platted. 37 38 City staff reviewed with the City Council the history of the plat approval. 39 40 Councilmember Bukkila did not think this made sense because once compensation is received she 41 did not think the City would need to give back the lot allocation. 42 43 Councilmember Trude stated this was not part of the negotiations. There was never any discussion Regular Andover City Council Meeting Minutes —December 17, 2013 Page 4 1 or deal with any land; it needed to be in writing. 2 3 Councilmember Howard stated there were always going to be residential lots on the property; he sold 4 the property, lost the rights to the lots in the open space. He re- evaluated the property and was able 5 to add four more lots than what was originally approved. Mr. Emmerich is looking to add four more 6 lots onto his property and is asking for Council consideration. Mr. Carlberg indicated that is correct. 7 8 Mr. Dickinson stated Mr. Emmerich is looking for Council consideration on adding four additional 9 lots to what he currently has available for property. 10 11 Councilmember Knight asked what the smallest sized lots would be. Mr. Carlberg stated the typical 12 standard is 80 feet by 130 feet, which is the smallest that can be done in an R -4 District. 13 14 Mayor Gamache asked where on the original plan the additional four lots would be located. Mr. 15 Carlberg stated the plat has been completely revised to include the lots. 16 17 Councilmember Bukkila asked what would be north of this property for buffering. Mr. Carlberg 18 hoped it would be open space that the City would be purchasing in January 2014. 19 20 The Council discussed connecting properties and future development. 21 22 Mr. Larry Emmerich, 1341 161" Avenue NW, was at the meeting to answer questions. 23 24 Councilmember Bukkila asked what the plans were for building. Mr. Emmerich stated he was 25 hoping to have the project built out in three to four years. He would start out with ten lots and then 26 phase in ten more lots in the following year. 27 28 Councilmember Trade asked what the reason was for redesign. Mr. Emmerich stated the main 29 reason for the redesign had to do with two factors: one was the sale of the open space he sold to the 30 City; and, the other was the proposed open space purchase to the north. He stated he had to 31 reconfigure access to the development along with removing a proposed park in the development 32 because he figured the lots would be large enough to allow people to have play equipment in their 33 own yards. 34 35 Councilmember Bukkila stated she is comfortable with this but wanted to stress that the City did not 36 owe this to Mr. Emmerich because of the open space purchase. She wanted to make sure this did not 37 exceed thirty -five units. 38 39 Motion by Trade, Seconded by Knight, to authorize the preliminary plat to come back for review 40 with up to 35 lots with sewer and water. If the open space purchase does not go through to the north, 41 the developer needs to reconfigure the plat to grant access to the northern properties. 42 43 Councilmember Trade stated she liked the redesign and that he sold property to the City for open Regular Andover City Council Meeting Minutes —December 17, 2013 Page 5 1 space and she did not want to see Mr. Emmerich penalized for doing so. 2 3 Friendly Amendment by Councilmember Howard to add that if the open space purchase does not 4 move forward, the plat will change to grant access to the northern properties. Councilmember Trude 5 agreed and did not have a problem with adding this to the motion. 6 7 Motion carried unanimously. 8 9 APPROVE CUP FOR IN -HOME THERAPEUTIC MASSAGE ESTABLISHMENT — 13 84 7 10 RAVENSTREET NW 11 12 Mr. Carlberg stated Kristine Maravelas, applicant, is seeking a conditional use permit for an in- 13 home therapeutic massage establishment. Therapeutic massage is permitted as a conditional use 14 in an R -4 Single Family -Urban zoned district as a Home Occupation. The 0.26 acre parcel is 15 located north of Bunker Lake Blvd. NW. The proposed massage area will be located in a room 16 in the basement and will require no physical changes to the interior or exterior. There will be no 17 outdoor space used. 18 19 Mr. Carlberg reviewed the staff report with the Council. 20 21 Motion by Knight, Seconded by Howard, to approve Resolution R121 -13, approving a 22 Conditional Use Permit for On -Site In -Home Therapeutic Massage Services on property located 23 at 13847 Raven Street NW. Motion carried unanimously. 24 25 APPROVE THERAPEUTIC MASSAGE ESTABLISHMENT LICENSE 113847 RAVEN 26 STREET NW 27 28 Mr. Carlberg stated Kristine Maravelas has applied for renewal of her license, paid the 29 appropriate fee and been approved by the Sheriff's Office. 30 31 Mr. Carlberg reviewed the staff report with the Council. Mr. Dickinson reviewed that this is a 32 renewal for Ms. Maravelas, she has operated at another establishment in the City. 33 34 Motion by Trude, Seconded by Knight, to approve the license for the period of January 1, 2014 35 through December 31, 2014. Motion carried unanimously. 36 37 APPROVE RESOLUTION 2014 PROPERTY TAX LEVYAND BUDGET 38 39 Mr. Dickinson stated each year the City Council is required by State law to adopt an annual 40 budget and submit a property tax levy certification to Anoka County Property Records and 41 Taxation Division. The deadline for this submission is December 30, 2013. 42 43 Mr. Dickinson reviewed the staff report with the Council. Regular Andover City Council Meeting Minutes —December 17, 2013 Page 6 1 Councilmember Trade stated a couple of residents would like a couple of items discussed. One 2 is if the value of their house went down, why didn't the property taxes go down. The second 3 question is if homes are being built in Andover, does that not help the tax burden of all the 4 taxpayers in Andover overall. 5 6 Mr. Dickinson stated new homes do help the tax burden overall. One thing to keep in mind is 7 they have a total market value decrease from 2013 to 2014 of about 2.5 percent. There were also 8 significant declines in market value for commercial businesses. Most residential properties also 9 dropped between 3 and 4 percent. If someone's value dropped but did not drop in the average of 10 the rest of the community, there is a possibility that their property taxes could go up. He stated 11 the levy is spread by a percent allocation based on individual taxable market values. 12 13 Mr. Dickinson stated as they continue to have residential and commercial development activity, 14 it will help the overall tax base and spread the tax levy out to new properties, hopefully reducing 15 the tax rate. 16 17 Councilmember Trade asked with the new homes being built, when will that benefit the tax base. 18 Mr. Dickinson stated this past year's new construction would benefit the tax base in 2015. He 19 noted there will also be significant new commercial construction. 20 21 Mr. Dickinson reviewed the valuation process with the Council. 22 23 Mr. Jim Junker, 13503 Crooked Lake Boulevard, wondered how many millions the City was in 24 debt and how is the City going to pay this debt off. Mr. Dickinson stated they have net debt that 25 would total approximately the mid -$40 million range. He noted the biggest debt is from the 26 Community Center which will ultimately be paid off in 2034 and a majority of the other debt will 27 be retired within 10 years. 28 29 Mr. Junker also wondered about the cost of police and why is that so high. He thought this was a 30 lot to pay for this service. Mr. Dickinson reviewed what all was included in the Sheriff's 31 Department contract; it is more than just the deputies salaries. 32 33 Mr. Junker thought the taxpayers were paying for everything and going broke. Mayor Gamache 34 stated the City has been trying to hold property taxes evenly over the years but this is not feasible 35 to do every time. He reviewed items that the City has done to keep the taxes down over the 36 years. He noted there are a lot of roads that need fixing and the City needs to fix these before it 37 ends up costing the residents even more. 38 39 Mr. Junker also felt the City was plowing when it was not needed. He thought the City needed to 40 be more conscious of the tax payer's money. 41 42 Gary Rolli, 2815 135th Circle, stated it seems like when the taxes go up, there is not enough 43 revenue coming in so taxes need to be raised to maintain what the City already has. He did not Regular Andover City Council Meeting Minutes — December 17, 2013 Page 7 1 think the debt was as high as when he first moved in and taxes are higher now with less debt 2 which does not make sense to him. Mr. Dickinson stated one thing about debt is what revenue 3 the City has that pays the debt down. He explained how debt is paid down by using assessments 4 and tax levy. 5 6 Councilmember Knight noted the City is one of leanest cities in the area based on the number of 7 employees the City has. 8 9 The Council thanked Mr. Junker and Mr. Rolli for taking the time to view their opinions. 10 11 Motion by Trude, Seconded by Howard, to approve Resolution R122 -13, indicating a total 2014 12 property tax levy of $10,843,925 to be submitted to the Anoka County Property Records and 13 Taxation Division by December 30, 2013 and establishes the 2014 City of Andover Budget. 14 Motion carried unanimously. 15 16 APPROVE RESOL UTION 2014 DEBT SERVICE CHARGES 17 18 Mr. Dickinson stated Anoka County Property Records and Taxation Division requires a City 19 Council resolution changing bonded indebtedness levies for 2014 that would have been certified 20 to Anoka County as part of prior years' bonds sales. 21 22 Mr. Dickinson reviewed the staff report with the Council. 23 24 Motion by Bukkila, Seconded by Knight, to approve Resolution R123 -13, updating certified 25 bonded indebtedness levies for 2014. Motion carried unanimously. 26 27 ACCEPT METRO BIG RIVERS PHASE 4 GRANT FOR MARTIN'S MEADOWS 28 IMPROVEMENTS 29 30 Mr. Berkowitz stated the City Council is requested to accept a grant agreement with the non- 31 profit organization, Great River Greening (GRG), as a part of a multi - partner, Metro Big Rivers 32 Phase 4 project under the Lessard -Sams Outdoor Heritage program. The grant will help fund 33 habitat improvement efforts at Martin's Meadows. GRG works with government agencies to 34 acquire grants and complete these types of projects. 35 36 Mr. Berkowitz reviewed the staff report with the Council. 37 38 Mayor Gamache asked what people will see as far as work going on. Mr. Berkowitz stated there 39 will be some equipment going onto the site and staff has secured access from an adjacent 40 property to the south. 41 42 Councilmember Trude thought this was an important grant the City received and she wanted to 43 compliment staff for pursuing the grant. Regular Andover City Council Meeting Minutes —December 17, 2013 Page 8 1 Motion by Trade, Seconded by Howard, to accept the grant under the Metro Big Rivers Phase 4 2 project. Motion carried unanimously. 3 4 ADOPT 2014 FEE ORDINANCE & UPDATE TO CITY CODE TITLE 9 5 6 Mr. Dickinson stated each year staff reviewed the fees that are charged for various permits, 7 licenses, service charges and other items and recommends changes to certain fees. 8 9 Councilmember Howard asked staff to clarify that non - profits will not be charged for use of 10 meeting rooms. Mr. Dickinson stated that is the case and he would add language to the schedule 11 identifying that is the case. 12 13 Councilmember Howard stated he would like to have the fee raised fifty cents or a dollar on new 14 building escrows for concrete related items. He was looking out for the new homeowner and 15 would like to change the fee schedule increasing it to $3.50 /sq. foot. 16 17 Motion by Howard, Seconded by Trade, to adopt the Fee Ordinance with the discussed revisions 18 for 2014 effective January 1, 2014 and the summary of the ordinance for publication; changes to 19 Title 9; in addition to, extending the Pilot Project through 2014 and the attached City of Andover 20 10th Judicial District Ordinance Violations. Motion carried unanimously. (See Ordinance 434) 21 22 SCHEDULE AD VISOR Y COMMISSION INTER VIE WS 23 24 Mr. Dickinson requested the Council schedule Advisory Commission Interviews for Tuesday, 25 January 14, 2014, at 6:00 p.m. 26 27 Motion by Trade, Seconded by Knight, to schedule Advisory Commission Interviews on 28 Tuesday, January 14, 2014, at 6:00 p.m. Motion carried unanimously. 29 30 RESCHEDULE FEBRUARY4, 2014 CITY COUNCIL MEETING 31 32 Mr. Dickinson requested the Council reschedule the February 4, 2014 City Council meeting for 33 Wednesday, February 5, 2014 at 7:00 p.m. The meeting date currently conflicts with the 2014 34 caucuses. 35 36 Motion by Trade, Seconded by Knight, to reschedule the February 4, 2014 City Council meeting 37 for Wednesday, February 5, 2014. Motion carried unanimously. 38 39 ADMINISTRATOR IS REPORT 40 41 City Staff updated the Council on the administration and city department activities, legislative 42 updates, updates on development/CIP projects, and meeting reminders /community events. 43 Regular Andover City Council Meeting Minutes —December 17, 2013 Page 9 1 Councilmember Trude thanked City staff for the great work snow plowing the roads. 2 Councilmember Knight concurred. 3 4 MAYORICOUNCIL INPUT 5 6 (Thanks) Mayor Gamache thanked the Governor and Representative Peggy Scott for coming out 7 to the Community Center Ice Arena and honoring Mr. Toronto for his award last week. 8 Councilmember Trude thought Mr. Toronto was a very humble person. 9 10 (North Metro Mayors Event) Councilmember Trude stated the North Metro Mayor's December 11 event had transportation speakers including the MnDot Commissioner talking about road funds. 12 13 (Holiday Wishes) Mayor Gamache wished everyone a Merry Christmas and happy and safe 14 holiday season. 15 16 ADJOURNMENT 17 18 Motion by Bukkila, Seconded by Howard, to adjourn. Motion carried unanimously. The meeting 19 adjourned at 8:50 p.m. 20 21 Respectfully submitted, 22 23 Sue Osbeck, Recording Secretary 24 Regular Andover City Council Meeting Minutes — December 17, 2013 Page 10 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES —DECEMBER 17, 2013 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayment of Claims ........................................................................ ............................... 2 Approve 2014 Liquor Licenses .................................................................... ............................... 2 Approve 2014 Massage Therapy License .................................................... ............................... 2 Approve 2014 Animal Control Contract ...................................................... ............................... 2 Approve 2014 Tobacco Licenses ................................................................. ............................... 2 Approve 2014 Private Kennel License ........................................................ ............................... 2 Approve 2014 Contract /Timesaver Secretarial Service ............................... ............................... 2 Approve Cost -of- Living Wage Adjustment for Non - Bargaining Employees (See Resolution R116 -13) .............................................................................................. ............................... 2 Approve Amended Personnel Policy ........................................................... ............................... 2 Order Feasibility Report/12- 37A/Andover Blvd NW & Crosstown Blvd NW Turn Lane Improvements (See Resolution R117- 13) ............................................ ............................... 2 Approve Change Order #1/12 -31 /Sports Complex/3535 —161St Ave NW /Irrigation Well Pumping System (See Resolution R124- 13) ........................................ ............................... 2 Order Improvement/Order Plans & Specs /14 -10 /Station Parkway NW Reconstruction (See ResolutionR118- 13) ............................................................................ ............................... 2 Order Improvement/Order Plans & Specs /14- 11/Prairie Road NW Overlay (See Resolution R119 -13) .............................................................................................. ............................... 2 Accept Donation— Wal -Mart (See Resolution R120- 13) ............................ ............................... 3 Approve Used Vehicle Sales Business License /Get In and Go Auto, LLC /16191 Round Lake Boulevard............................................................................................. ............................... 3 DeclareSurplus Equipment ......................................................................... ............................... 3 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 3 CONSIDER REQUEST OF LARRY EMMERICH TO BE ALLOCATED LOT/UNITS FOR WHITEPINE WILDERNESS .................................................................... ............................... 3 APPROVE CUP FOR IN -HOME THERAPEUTIC MASSAGE ESTABLISHMENT —13847 RAVEN STREET NW (See Resolution R121- 13) ..................................... ............................... 5 APPROVE THERAPEUTIC MASSAGE ESTABLISHMENT LICENSE /13847 RAVEN STREETNW ............................................................................................... ............................... 5 APPROVE RESOLUTION 2014 PROPERTY TAX LEVY AND BUDGET (See Resolution R122- 13) ...................................................................................................... ............................... 5 APPROVE RESOLUTION 2014 DEBT SERVICE CHARGES (See Resolution R123- 13) ........ 7 ACCEPT METRO BIG RIVERS PHASE 4 GRANT FOR MARTIN'S MEADOWS Regular Andover City Council Meeting Minutes — December 17, 2013 Page 11 IMPROVEMENTS...................................................................................... ............................... 7 ADOPT 2014 FEE ORDINANCE & UPDATE TO CITY CODE TITLE 9 (See Ordinance 434) 8 SCHEDULE ADVISORY COMMISSION INTERVIEWS ........................... ............................... 8 RESCHEDULE FEBRUARY 4, 2014 CITY COUNCIL MEETING ............. ............................... 8 ADMINISTRATOR'S REPORT ..................................................................... ............................... 8 MAYOR/COUNCIL INPUT ........................................................................... ............................... 9 Thanks........................................................................................................ ..............................9 NorthMetro Mayors Event .......................................................................... ............................... 9 HolidayWishes ............................................................................................ ............................... 9 ADJOURNMENT............................................................................................ ............................... 9 EEO 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator/ Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: January 7, 2014 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover DISCUSSION Claims totaling $1,064,797.81 on disbursement edit list #1 - 4 from 12/17/13 to 01/03/14 have been issued and released. Claims totaling $173,845.52 on disbursement edit lists #5 dated 01/07/14 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $1,238,643.33. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Attachments: Edit Lists Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 12/17/2013 - 12:15PM Batch: 00416.12.2013 Invoice No Description Aq. I Amount Payment Date Acct Number 9CN661YR Reference Vendor: RegAbstr Registered Abstracters Check Sequence: 1 ACH Enabled: False Slyznk House Parcel 231,131.98 12/17/2013 4160 - 49300 -65100 Check Total: 231,131.98 Vendor: RegAbstr Registered Abstracters Check Sequence: 2 ACH Enabled: False Slyznk West Parcel 273,384.60 12/17/2013 416049300 -65100 Check Total: 273,384.60 Total for Check Run: 504,516.58 Total of Number of Checks: 2 AP- Computer Check Proof List by Vendor (12/17/2013 - 12:15 PM) Page 1 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 12/31/2013 - 3:07PM Batch: 00418.12.2013 Invoice No Description Amount Payment Date Acct Number Reference Vendor: ABCMinis ABC Mini Storage Check Sequence: 1 ACH Enabled: False Escrow Refund CUP escrow refund 1.24 12/31/2013 7200 - 41400 -56910 Escrow Rcfimd CUP escrow refund 940.52 12/31/2013 7200- 00000 -24214 Check Total: 941.76 Vendor: AFLAC AFLAC Check Sequence: 2 ACH Enabled: False 013859 December 2013 Premium 445.88 12/31/2013 0101- 00000 -21209 Check Total: 445.88 Vendor: Aircon Aircon Electric Corporation Check Sequence: 3 ACH Enabled: False 10197 - 2013 -I wire irrigation generator at new park 210.11 12/31/2013 0101- 45000 -63100 10258- 2013 -1 ice rink ballasts 1,057.54 12/31/2013 2130- 44300 -63105 10260 - 2013 -1 hawkridge lights 522.33 12/31/2013 0101- 45000 -63100 10261 - 2013 -1 Crooked Lake Elcm Ice Rink lights 232.59 12/31/2013 0101- 45000 -63100 10270 - 2013 -1 hawkridge warming house trailer 197.59 12/31/2013 0101- 45000 -63100 Check Total: 2,220.16 Vendor: AncontTec Ancom Technical Center Check Sequence: 4 ACH Enabled: False 41886 antenna #205 40.78 12/31/2013 6100 - 48800 -61115 - - Check Total: 40.78 Vendor: AspenMil Aspen Mills Check Sequence: 5 ACH Enabled: False 143487 R. Bartholomew boots, uniform 272.44 12/31/2013 0101 -42200 -61305 Check Total: 272.44 Vendor: BeckcrAr Becker Arena Products, Inc Check Sequence: 6 ACH Enabled: False 00096856 EZ sharp Stone & diamond dresser 232.24 12/31/2013 2130 -44200 -61020 Check Total: 232.24 AP- Computer Check Proof List by Vendor (12/31/2013 - 3:07 PM) Page I Invoice No Description Amount Payment Date Acct Number Reference Vendor: Boyerl Boyer Truck Parts Check Sequence: 7 ACH Enabled: False 506351 clamp #201 11.75 12131/2013 6100 - 48800 -61115 807628 clamp #201 16.10 12/31/2013 6100 - 48800 -61115 Check Total: 27.85 Vendor: BryanRoc Bryan Rock Products, Inc. Check Sequence: 8 ACH Enabled: False 42845 red ball diamond agg 1,353.19 12/31/2013 0101- 45000 -61130 _ Check Total: 1,353.19 _ Vendor: Cintas Cintas Corp #470 Check Sequence: 9 ACH Enabled: False 470024055 scrap sale - towel 125.40 12/31/2013 0101- 42200 -61020 Check Total: 125.40 Vendor: StPaulCi City of St. Paul Check Sequence: 10 ACH Enabled: False 130052 1ton 68.09 12/31/2013 010143100 -61125 Check Total: 63.09 Vendor: Clareys Clarey's Safety Equipment Check Sequence: 11 ACH Enabled: False 153019 me grac II monitor, rechargeable 1,534.73 12/31/2013 0101 - 42200 -61020 Check Total: 1,534.73 Vendor: CollinsS Steve Collins Check Sequence: 12 ACH Enabled: False _ V LTS LTC training 12/18/13 13.33 12/31/2013 2130 - 44300 -63005 Check Total: 13.33 Vendor: CreatFor Creative Forms & Concepts, Check Sequence: 13 ACH Enabled: False 112563 1099 forms 70.72 12/31/2013 0101 - 41400 -61005 Check Total: 70.72 Vendor: CrowRive Crow River Farm Equipment Check Sequence: 14 ACH Enabled: False _ 164108 78" 1/4 x 4 hr bar 21.13 12/31/2013 0101- 45000 -61020 Check Total: 21.13 Vendor: DehnOil Dehn Oil Company Check Sequence: 15 ACH Enabled: False 28756 gas 11/25/13 1,253.07 12/31/2013 6100- 48800 -61045 25757 diesel 11 /25/13 2,948.00 12/31/2013 6100- 48800 -61050 ' 29413 gas 12 /05/13 1,026.75 12/31/2013 6100 -48800 -61045 - AP- Computer Check Proof List by Vendor (12/31/2013 - 3:07 P1) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 29414 diesel 12 /05/13 4,949.00 12/31/2013 6100- 48800 -61050 Check Total: 10,176.82 Vendor: DorstadL Lindsay Dorstad Check Sequence: 16 ACH Enabled: False LTS Dorstad LTS 12/4,11,18 90.00 12/31/2013 2130 - 44300 -63005 Check Total: 90.00 Vendor: Dusty Dusty's Body Shop, Inc. Check Sequence: 17 ACH Enabled: False 17216 Parks irrigation truck 3,077.31 12/31/2013 6200 - 48900 -63010 Check Total: 3,077.31 Vendor: FIRE F.I.R.E. Check Sequence: 18 ACH Enabled: False 467 12/11/13 Flashover Trailer 1,700.00 12/31/2013 0101 - 42200 -61315 Check Total: 1,700.00 Vendor: FacMotor Factory Motor Parts Company Check Sequence: 19 ACH Enabled: False 1- 4325746 battery #139 194.43 12/31/2013 6100 -48800 -61115 Check Total: 194.43 Vendor: Fastenal Fastenal Company Check Sequence: 20 ACH Enabled: False MNTC8104439 pwrflrgly 140.56 12/31/2013 0101 -43100 -61020 Check Total: 140.56 Vendor: FirstLab FirstLab Check Sequence: 21 ACH Enabled: False 00719199 breath alcohol test 35.00 12/31/2013 0101- 41230 -63005 Check Total: 35.00 Vendor: Frattalo Frattallone's Hardware Sto Check Sequence: 22 ACH Enabled: False 020088 rachet, wrench, knife 64.60 12/31/2013 0101- 43300 -61020 020094 clamps, batteries 80.83 12/31/2013 6100 -48800 -61020 020095 fasteners 10.69 12/31/2013 0101 - 41600 -61005 020108 hose discharge, adapter, thread tape, cement /prirr 32.54 12/31/2013 6100 -48800 -61115 020109 adapters, couplers 23.23 12/31/2013 610048800 -61115 020117 fasteners 3.95 12/31/2013 5100- 48100 -61005 02011S roof cement 12.06 12/31/2013 0101- 46000 -65200 020165 fasteners 16.89 12/31/2013 5100 -48100 -61135 020181 gloss pure white 10.67 12/31/2013 0101- 43100 -61020 020206 broom 18.16 12/31/2013 5100 -48100 -61135 AP- Computer Check Proof List by Vendor (12/31/2013 - 3:07 PM) - Page 3 Invoice No Description Amount Payment Date Acct Number Reference 020214 key 21.27 12/31/2013 2130 - 44300 -61020 Check Total: 294.89 Vendor: G&K G&K Services Check Sequence: 23 ACH Enabled: False 1182784224 Uniform Cleaning 24.06 12/31/2013 6100- 48800 -61020 1182784224 Uniform Cleaning 24.10 12/31/2013 5100 -48100 -61005 1182784224 Uniform Cleaning 72.24 12/31/2013 0101- 45000 -61020 1182784224 Uniform Cleaning 24.09 12/31/2013 0101 - 43300 -61020 1182784224 Uniform Cleaning 168.57 12/31/2013 0101- 43100 -61020 1182784224 Uniform Cleaning 48.14 12/31/2013 5200- 48200 -61005 1182806890 mat rental 36.94 12/31/2013 0101 -41930 -62200 1182806891 mat rental 92.40 12/31/2013 5100- 48100 -62200 1182874777 Uniform Cleaning 24.09 12/31/2013 0101- 43300 -61020 1182874777 Uniform Cleaning 168.57 12/31/2013 0101 - 43100 -61020 1182874777 Uniform Cleaning 24.06 12/31/2013 6100- 48800 -61020 1182874777 Uniform Cleaning 48.14 12/31/2013 5200 -48200 -61005 1182874777 Uniform Cleaning 72.24 12/31/2013 0101 - 45000 -61020 1182874777 Uniform Cleaning 24.10 12/31/2013 5100- 48100 -61005 1182874778 mat rental 59.60 12/31/2013 0101- 41930 -62200 1182874779 mat rental 36.94 12/31/2013 0101 -41910 -62200 1182886217 Unifonn Cleaning 24.09 12/31/2013 0101- 43300 -61020 _ 1182886217 Uniform Cleaning 72.24 12/31/2013 0101- 45000 -61020 1182886217 Uniform Cleaning 24.10 12/31/2013 5100 -48100 -61005 1182886217 Uniform Cleating 48.14 12/31/2013 5200- 48200 -61005 - 1182886217 Uniform Cleaning 24.06 12/31/2013 6100 -48800 -61020 1182886217 Uniform Cleaning 168.57 12/31/2013 0101- 43100 -61020 Check Total: 1,309.48 Vendor: GopherSt Gopher State One -Call Inc Check Sequence: 24 ACH Enabled: False 83767 Nov 2013 152.17 12/31/2013 5200- 48200 -63040 83,767 Nov 2013 152.18 12/31/2013 5100- 48100 -63040 Check Total: 304.35 Vendor: GovConn GovConnection, Inc. Check Sequence: 25 ACH Enabled: False 50896413 HP 2530 -24G -POE+ Switch 1,149.69 12/31/2013 0101 - 41420 -61225 Check Total: 1,149.69 Vendor: GreenTim Tim Green Check Sequence: 26 ACH Enabled: False 2013 Medical Flex Acct 1,085.00 12/31/2013 0101- 00000 -21211 AP- Computer Check Proof List by Vendor (12/31/2013 - 3:07 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 1,085.00 Vendor: HansonSt Stephanie Hanson Check Sequence: 27 ACH Enabled: False 2013 Day Care Flex Acct 288.48 12/31/2013 0101- 00000 -21211 Check Total: 288.48 Vendor: Hawkins2 Hawkins Inc Check Sequence: 28 ACH Enabled: False 3538518 chemicals 7,089.84 12/31/2013 5100-48100 -61040 Check Total: 7,089.84 Vendor: HDSuppW: HD Supply Waterworks, LTD. Check Sequence: 29 ACA Enabled: False B832182 2 cast iron flange kit 192.38 12/31/2013 510048100 -61150 Check Total: 192.38 Vendor: HydraPlu Hydraulics Plus & Consulting Check Sequence: 30 ACH Enabled: False 5004 - lift cylinder #196 116.33 12/31/2013 6100- 48800 -61115 Check Total: 116.33 Vendor: InstrRes Instrumental Research, Inc Check Sequence: 31 ACH Enabled: False 8311 nov 13 water test 180.00 12/31/2013 5100- 48100 -63005 Check Total: 180.00 Vendor: KnlmcsAs Ashley Kalmes Check Sequence: 32 ACH Enabled: False LTS - Kalmes 12/4,11,18 US 90.00 12/31/2013 2130 -44300 -63005 Check Total: 90.00 Vendor: KnutsMel Melissa Knutson Check Sequence: 33 ACH Enabled: False 2013 Day Care Flex Acct 1,085.00 12/31/2013 0101 - 00000 -21211 Check Total: 1,085.00 Vendor: KocsterA Al Koester Check Sequence: 34 ACH Enabled: False 2013 Medical Flex Acct 180.90 12/31/2013 0101- 00000 -21211 Check Total: 180.90 Vendor: Lawson Lawson Products, Inc. Check Sequence: 35 ACH Enabled: False 9302075794 raise supplies 720.59 12/31/2013 6100.48800 -61020 AP- Computer Check Proof List by Vendor (12/31/2013 - 3:07 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 9302086395 misctools 9302086395 misc supplies 12/31/2013 610048800 -61020 Check Total: Vendor: LepageSo Lepage & Sons 148339 Check Sequence: 36 Prairie Knoll Park 11/30/13 12/31/2013 0101- 45000 -62020 Check Total: Vendor: LOCATO Locators & Supplies, Inc. 0219155 Check Sequence: 37 safety glasses 12/31/2013 0101 - 43100 -61020 Check Total: Vendor: LubrTech Lubrication Technologies, Inc. 2296000 Check Sequence: 38 grease 12/31/2013 6100- 48800 -61020 Check Total: Vendor: MainMo Main Motors Chev - Cadillac 295421 12/31/2013 #4804 - gasket, cap, rotor, themostat 295507 #4810 - thermostat Check Total: Vendor: Marlinl3k Marlin Business Bank 12102010 12/31/2013 Dec13 123.79 Check Total: Vendor: Menards Menards 40560 0101 - 41500 -62200 3ton garage jack 41020 12/31/2013 spray paint 41035 4 - 50' all weather cord 0101 -41600 -62200 99.39 Check Total: Vendor: MetSalcs Metro Sales Incorporated 571734 Dec 13 571734 Dec 13 571734 Dcc 13 571734 Dec 13 571734 Dec 13 571734 Dec 13 AP- Computer Check Proof List by Vendor (12/31/2013 - 3:07 PM) 64.30 12/31/2013 6100 -48800 -61205 134.43 12/31/2013 610048800 -61020 919.32 6100 -48800 -61115 142.23 Check Sequence: 36 69.32 12/31/2013 0101- 45000 -62020 69.32 212.09 12/31/2013 0101- 41930 -62200 Check Sequence: 37 41.31 12/31/2013 0101 - 43100 -61020 41.31 Check Sequence: 41 112.21 Check Sequence: 38 296.19 12/31/2013 6100- 48800 -61020 296.19 12/31/2013 0101 - 43100 -61020 Check Sequence: 39 108.16 12/31/2013 6100 - 48800 -61115 34.07 12/31/2013 6100 -48800 -61115 142.23 Check Sequence: 40 212.09 12/31/2013 0101- 41930 -62200 212.09 Check Sequence: 41 112.21 12/31/2013 0101- 43100 -61205 31.87 12/31/2013 0101 - 43100 -61020 128.21 12/31/2013 0101 -43100 -61205 272.29 Check Sequence: 42 178.51 12/31/2013 2130 -44000 -62200 123.79 12/31/2013 0101 -42200 -62200 99.40 12/31/2013 0101 - 41500 -62200 99.40 12/31/2013 0101 -42300 -62200 99.39 12/31/2013 0101 -41600 -62200 99.39 12/31/2013 2210 - 41600 -62200 ACH Enabled: False ACIi Enabled: False ACH Enabled: False ACI1 Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Page 6 Invoice No Description Amount Payment Date Acct Number Reference 571734 Dec 13 194.39 12/31/2013 0101 -42300 -62200 Check Total: Vendor: Microsof Microsoft Corporation C10005GO06 Licenses for December 2013 Check Total: Vendor: Nextel 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 743073318 -145 Nextel Communications monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone monthly cell phone Check Total: Vendor: NorthMet North Metro Auto Glass 900134086 #564 - windshield 900134086 #564- windshield Check Total: Vendor: PartiBou Parties That Bounce, LLC 200 Oct - Nov Rentals Check Total: Vendor: Pitney3 Pitney Bowes 4139003 -DC13 Postage Meter Rental / Maintenance 894.27 Check Sequence: 43 280.00 12/31/2013 0101- 41420 -61320 280.00 82.23 54.19 21.69 79.23 119.96 103.93 400.08 21.69 158.12 82.22 212.62 97.59 65.08 21.69 206.04 101.58 147.31 21.69 1,996.94 45.00 120.00 165.00 250.00 250.00 34.09 ACH Enabled: False Check Sequence: 44 ACH Enabled: False 12/31/2013 0101- 41200 -62030 12/31/2013 010141100 -62030 12/31/2013 0101 - 41910 -62030 12/31/2013 0101- 41300 -62030 12/31/2013 2130 -44000 -62030 12/31/2013 0101 - 41500 -62030 12/31/2013 0101- 41600 -62030 12/31/2013 0101- 41400 -62030 12/31/2013 0101- 41920 -62030 12/31/2013 0101 - 41420 -62030 12/31/2013 0101 - 45000 -62030 12/31/2013 010142300 -62030 12/31/2013 5200- 48200 -62030 12/31/2013 0101- 43300 -62030 12/31/2013 0101 - 43100 -62030 12/31/2013 6100 -48800 -62030 12/31/2013 5100- 48100 -62030 12/31/2013 0101 - 41930 -62030 Check Sequence: 45 ACH Enabled: False 12/31/2013 6100- 48800 -63135 12/31/2013 6100- 48800 -61115 Check Sequence: 46 12/31/2013 2130 -44400 -63005 Check Sequence: 47 12/31/2013 0101 - 41500 -61405 ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (12/31/2013 - 3:07 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference 4139003 -DC13 Postage Meter Rental / Maintenance 34.08 12/31/2013 0101- 41600 -61405 4139003 -DC13 Postage Meter Rental / Maintenance 45.45 12/31/2013 0101 -42300 -61405 4139003 -DC13 Postage Meter Rental / Maintenance 15.15 12/31/2013 0101 -45000 -61405 4139003 -DC13 Postage Meter Rental / Maintenance 68.18 12/31/2013 5100- 48100 -61405 4139003 -DC13 Postage Meter Rental / Maintenance 30.30 12/31/2013 0101 - 41400 -61405 4139003 -DC13 Postage Meter Rental / Maintenance 34.09 12/31/2013 0101- 41200 -61405 4139003 -DC13 Postage Meter Rental/ Maintenance 15.15 12/31/2013 0101 - 46000 -61405 4139003 -DC13 Postage Meter Rental / Maintenance 11.36 12/31/2013 0101- 43100 -61405 4139003 -DC13 Postage Meter Rental / Maintenance 3.79 12/31/2013 0101 - 41300 -61405 4139003 -DC13 Postage Meter Rental / Maintenance 3.79 12/31/2013 0101 -41230 -61405 4139003 -DC13 Postage Meter Rental/ Maintenance 18.93 12131/2013 5300- 48300 -61405 4139003 -DC13 Postage Meter Rental / Maintenance 18.94 12/31/2013 2110- 46500 -61405 4139003 -DC13 Postage Meter Rental / Maintenance 3.79 12/31/2013 0101.41420 -61405 4139003 -DC13 Postage Meter Rental/ Maintenance 11.36 12/31/2013 0101 -42200 -61405 4139003 -DC13 Postage Meter Rental / Maintenance 30.30 12/31/2013 520048200 -61405 Check Total: 378.75 Vendor: Poshnast Postmaster Check Sequence: 48 ACH Enabled: False Recycling card Oct / Dec recycling card postage 2,996.50 12/31/2013 0101 -46000 -61405 Check Total: 2,996.50 Vendor: PrintScr Printers Service, Inc. Check Sequence: 49 ACH Enabled: False 268048 77" ice knife sharp 38.48 12/31/2013 2130 -44300 -61020 Check Total: 38.48 Vendor: SALVER Donald Salverda & Associates Check Sequence: 50 ACH Enabled: False P- 1302 -2C Books 2013 Leadership Growth Group 105.70 12/31/2013 0101- 41200 -61315 Check Total: 105.70 Vendor: SATELL Satellite Shelters, Inc. Check Sequence: 51 ACH Enabled: False RI295886 hawkridge park wanning trailer 1,115.44 12/31/2013 0101 -45000 -62200 Check Total: 1,115.44 Vendor: SCHARB Scharber & Sons Check Sequence: 52 ACH Enabled: False P33514 #09 -589 - 50" cuttin, skid shoe 403.39 12/31/2013 6100 -48800 -61115 P33822 #09 -589 - ign switch 92.98 12/31/2013 6100- 48800 -61115 Check Total: 496.37 AP- Computer Check Proof List by Vendor (12/31/2013 - 3:07 PM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Short Short,Elliott,Hendrickson, Inc Check Sequence: 53 ACH Enabled: False 276551 Nov 13 838.46 12/31/2013 7200 - 00000 -24203 276552 Nov 13 410.46 12/31/2013 7200 - 00000 -24214 Check Total: 1,248.92 Vendor: SlipsSha Slip's Sharpening Service Check Sequence: 54 ACH Enabled: False chipper set #509 - chipper set 32" 32.00 12/31/2013 6100- 48800- 61115. Check Total: 32.00 Vendor: SuburbLa Suburban Lawn Center Check Sequence: 55 ACH Enabled: False P143S] Gal Winter B &COil 54.47 12/31/2013 6100 -48800 -61020 Check Total: 54.47 Vendor: SutherEr Erick Sutherland Check Sequence: 56 ACH Enabled: False 2013 Day Care Flex Acct 682.40 12/31/2013 0101 - 00000 -21211 2013 Day Care Flex Acct 332.80 12/31/2013 0101- 00000 -21211 Check Total: 1,015.20 Vendor: Timesave Timesaver Check Sequence: 57 ACH Enabled: False M20207 Nov/ Dec 238.00 12/31/2013 0101 - 41500 -63005 M20207 Nov/ Dec 129.00 12/31/2013 0101 - 45000 -63005 M20207 Nov / Dec 481.65 12/31/2013 0101 -41100 -63005 Check Total: 848.65 Vendor: Towntaste Towmaster Check Sequence: 58 ACH Enabled: False 353808 #205 -valve ball 5.96 12/31/2013 6100- 48800 -61115 Check Total: 5.96 Vendor: TradSoil Tradewell Soil Testing Check Sequence: 59 ACH Enabled: False 13359 septic compliance test 275.00 12/31/2013 4650- 49300 -63005 Check Total: 275.00 Vendor: TCFlag Twin Cities Flag Source, Inc Check Sequence: 60 ACH Enabled: False 26208 Pennants and flag repairs 458.34 12/31/2013 0101 - 45000 -61105 Check Total: 458.84 Vendor: USEnergy U.S. Energy Services, Inc. Check Sequence: 61 ACH Enabled: False AP- Computer Check Proof List by Vendor (12/31/2013 - 3:07 PM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference 176661 Nov 13 1,798.48 12/31/2013 0101- 41930 -62015 176661 Nov 13 10,800.14 12/31/2013 2130 - 44000 -62015 Check Total: 12,598.62 Vendor: Verizon Verizon Wireless Check Sequence: 62 ACH Enabled: False 9716556681 verizon 139.09 12/31/2013 0101- 42200 -62030 9716556681 verizon 52.04 12/31/2013 5100- 48100 -62030 Check Total: 191.13 Vendor: WasMgmt2 Waste Management - Blaine Check Sequence: 63 ACH Enabled: False 6790457- 0500 -2 Nov 13 633.27 12/31/2013 0101- 46000 -63010 Check Total: 633.27 Vendor: WincekRa Rachel Wincek Check Sequence: 64 ACH Enabled: False LTS - Wincek 12 /4,11,18 - LTS 39.99 12/31/2013 2130 -44300 -63005 Check Total: 39.99 Vendor: Ziegler Ziegler, Inc. Check Sequence: 65 ACH Enabled: False E7259136 Dec 13 269.00 12/31/2013 5200- 48200 -62300 E8643907 Dec 13 553.72 12/31/2013 5100- 48100 -62300 K6992601 Water Tanker Rental 2,137.50 12/31/2013 0101- 45000 -62200 Check Total: 2,960.22 Total for Check Run: 67,180.63 Total of Number of Checks: 65 AP- Computer Check Proof List by Vendor (12/31/2013 - 3:07 PM) Page 10 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 12/31/2013 - 5:1 IPM Batch: 00401.01.2014 Invoice No Description Amount Payment Date Vendor: WellsHSA Wells Fargo HSA 2014 Employer HSA Contribution 2,600.00 01/02/2014 2014 Employer HSA Contribution 1,911.00 01/02/2014 2014 Employer HSA Contribution 325.00 01/02/2014 -2014 Employer HSA Contribution 5,165.00 01/02/2014 2014 Employer HSA Contribution 9,428.00 01/02/2014 2014 Employer HSA Contribution 8,484.00 01/02/2014 2014 Employer HSA Contribution 8,351.00 01/02/2014 2014 Employer HSA Contribution 88.00 01/02/2014 2014 Employer HSA Contribution 7,135.00 01/02/2014 2014 Employer HSA Contribution 326.00 01/02/2014 2014 Employer HSA Contribution 163.00 01/02/2014 2014 Employer HSA Contribution 1,616.00 01/02/2014 2014 Employer HSA Contribution 250.00 01/02/2014 2014 Employer HSA Contribution 1,139.00 01/02/2014 2014 Employer HSA Contribution 8,262.00 01/02/2014 2014 Employer HSA Contribution 7,833.00 01/02/2014 2014 Employer HSA Contribution 3,825.00 01/02/2014 2014 Employer HSA Contribution 10,232.00 01/02/2014 2014 Employer HSA Contribution 5,214.00 01/02/2014 2014 Employer HSA Contribution 5,752.00 01/02/2014 2014 Employer HSA Contribution 2,542.00 01/02/2014 2014 Employer HSA Contribution 18,982.00 01/02/2014 2014 Employer HSA Contribution 2,096.00 01/02/2014 2014 Employer HSA Contribution 1,710.00 01/02/2014 2014 Employer HSA Contribution 520.00 01/02/2014 2014 Employer HSA Contribution 195.00 01/02/2014 2014 Employer HSA Contribution 106.00 01/02/2014 Check Total: 114,250.00 AP- Computer Check Proof List by Vendor (12/31/2013 - 5:11 PM) CI T Y OF -3 NDOVER Acct Number Reference Check Sequence: 1 ACH Enabled: False 0101- 41200 -60310 0101 -41300 -60310 0101 -41310 -60310 0101 -41400 -60310 - 0101 -41500 -60310 0101.41600 -60310 2130 -44000 -60310 2220 - 41600 -60310 0101 - 42300 -60310 6200- 48900 -60310 0101 - 42400 -60310 0101- 41420 -60310 2250- 41600 -60310 211046500 -60310 5100- 48100 -60310 5200 -48200 -60310 0101- 42200 -60310 0101 - 43100 -60310 0101 - 43200 -60310 5300- 48300 -60310 0101.43300 -60310 0101- 45000 -60310 010146000 -60310 6100- 48800 -60310 0101 41975 -60310 0101 - 41985 -60310 OI01- 41230 -60310 Page I Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: 114,250.00 Total of Number of Checks: AP- Computer Check Proof List by Vendor (12/31/2013 - 5:11 PM) Page 2 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 01/03/2014 - 9:55AM Batch: 00402.01.2014 Invoice No Description Amount Payment Date Acct Number Vendor: Aildata Alldata Check Sequence: 1 FW241970 2014 All Makes Data Subscription 1,500.00 01/03/2014 6100- 48800 -62305 9 CITi` OF Ib6!'ER Reference ACH Enabled: False ACH Enabled: False ACT I Enabled: False ACH Enabled: False ACH Enabled: False Check Total: 100.00 AP- Computer Check Proof List by Vendor (01/03/2014 - 9:55 AM) Page 1 Check Total: 1,500.00 Vendor: CMTDiver CMT Diversified Janitorial Svc Check Sequence: 2 1784 Monthly Cleaning Service 1,248.75 01/03/2014 0101 -41930 -63010 1784 Monthly Cleaning Service 708.75 01/03/2014 0101 - 41920 -63010 1784 Monthly Cleaning Service 1,417.50 01/03/2014 0101 - 41910 -63010 Check Total: 3,375.00 Vendor: EmbedSys Embedded Systems, Inc. Check Sequence: 3 33340 .Tan - June 2014 Siren Maintenance 3,012.48 01/03/2014 0101- 42400 -62300 Check Total: 3,012.48 Vendor: FlmRkGe Flat Rock Geographies Check Sequence: 4 768 2014 Map Feeder Subscription 100.00 01/03/2014 0101- 43300 -62305 768 2014 Map Feeder Subscription 100.00 01/03/2014 0101 - 45000 -62305 768 2014 Map Feeder Subscription 200.00 01/03/2014 5100- 48100 -62305 768 2014 Map Feeder Subscription 200.00 01/03/2014 5200- 48200 -62305 768 2014 Map Feeder Subscription 200.00 01/03/2014 5300- 48300 -62305 768 2014 Map Feeder Subscription 1,000.00 01/03/2014 4140- 49300 -62305 768 2014 Map Feeder Subscription 1,000.00 01/03/2014 01.01- 43300 -62305 768 2014 Map Feeder Subscription 200.00 01/03/2014 0101 - 43100 -62305 Check Total: 3,000.00 Vendor: IPMAMN IPMA -HR Minnesota Check Sequence: 5 2014 Membership Dues & Workshop 100.00 01/03/2014 0101 - 41230 -61320 9 CITi` OF Ib6!'ER Reference ACH Enabled: False ACH Enabled: False ACT I Enabled: False ACH Enabled: False ACH Enabled: False Check Total: 100.00 AP- Computer Check Proof List by Vendor (01/03/2014 - 9:55 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: LMNCIT League of Minnesota Cities Check Sequence: 6 ACH Enabled: False 26477 2014 Workers Compensation 124,395.00 01/03/2014 620048900 -60520 26493 2014 Volunteer Accident Plan 1,450.00 01/03/2014 6200 -48900 -62100 Check Total: 125,845.00 Vendor: LegShiel Legal Shield Check Sequence: 7 ACH Enabled: False 0031833 January 2014 . Premium 142.50 01/03/2014 0101- 00000 -21219 Check Total: 142.50 Vendor: MNIAMA MN Ice Arena Manager's Assoc. Check Sequence: 8 ACH Enabled: False 2445 2014 Membership Dues 150.00 01/03/2014 2130 -44300 -61320 Check Total: 150.00 Vendor: MNREC MN Recreation & Park Assoc Check Sequence: 9 ACH Enabled: False - 2014 Membership Dues 293.00 01/03/2014 0101- 41600 -61320 Check Total: 293.00 Vendor: NCPERS NCPERS Group Life Ins: Mi Check Sequence: 10 ACH Enabled: False 3120114 January 2014 Premium 16.00 01/03/2014 7100 - 00000 -21218 3120114 January 2014 Premium 144.00 01/03/2014 0101- 00000 -21205 Check Total: 160.00 Vendor: NPELRA NPELRA Check Sequence: 11 ACH Enabled: False Pcitso28190 2014 Membership Dues 200.00 01/03/2014 0101- 41230 -61320 Check Total: 200.00 Vendor: Postmast Postmaster Check Sequence: 12 ACH Enabled: False Jan -April 2014 Postage for Newsletter 3,300.00 01/03/2014 0101 - 41210 -61405 Check Total: 3,300.00 Vendor: PrefOne Preferred One Check Sequence: 13 ACH Enabled: False 133602234 Jan - June 2014 Premium 5,222.64 01/03/2014 7100- 00000 -21218 133602234 Jan - June 2014 Premium 227,231.22 01/03/2014 0101- 00000 -21206 Check Total: 232,453.86 Vendor: SALVER Donald Salverda & Associates Check Sequence: 14 ACH Enabled: False 2014 Leadership Growth Group 600.00 01/03/2014 0101- 41200 -61315 AP- Computer Check Proof List by Vendor (01/03/2014 - 9:55 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 600.00 Vendor: SignStat Sign Station, Inc. Check Sequence: 15 ACH Enabled: False 10260 Signs for Misc. Parks 2,488.74 12/31/2013 0101- 45000 -63100 Check Total: 2,488.74 Vendor: Skinner Marlinc Skinner Check Sequence: 16 ACH Enabled: False December 2013 Animal Control -52.00 12/31/2013 0101- 00000 -20301 December 2013 Animal Control 1,543.00 12/31/2013 0101- 42500 -63010 Check Total: 1,491.00 Vendor: STRATE Strategic Insights, Inc. Check Sequence: 17 ACH Enabled: False 14Plan -it -002 2014 Plan -It License 168.75 01/03/2014 4140- 49300 -61220 14Plan -it -002 2014 Plan -It License 168.75 01/03/2014 5100- 48100 -61220 14P]an -it -002 2014 Plan -It License 168.75 01/03/2014 5200 -48200 -61220 14Plan -it -002 2014 Plan -It License 168.75 01/03/2014 0101- 41400 -61220 Check Total: 675.00 Vendor: WHSecuri WH Security Check Sequence: 18 ACII Enabled: False 150- 1681 -3487 Security System a Sunshine Park 23.46 12/31/2013 0101 - 41970 -63010 1.50 - 1682 -7288 Security System @ Andover Station No. 40.56 12/31/2013 0101 - 41980 -63010 Check Total: 64.02 Total for Check Run: 378,850.60 Total of Number of Checks: AP- Computer Check Proof List by Vendor (01/03/2014 - 9:55 AM) 18 Page 3 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 01/03/2014 - 10:44AM Batch: 00407.01.2014 Invoice No Description Vendor: Connex2 Connexus Energy ATC000049I Relocation of Recycling Center ATC0000492 Sports Complex - 3535 161 st Ave Check Total: Vendor: MetCounW Metro Council Wastewater 0001025 1.56 January 2014 Sewer Services Check Total: Vendor: NMMA North Metro Mayors Association 2000 -12218 2014 Membership Dues Check Total: Vendor: Springbr Springbrook Software Inc. INV26849 2014 Maintenance Contract INV26849 2014 Maintenance Contract Check Total: Total for Check Run: Total of Number of Checks: �X Amount Payment Date Acct Number k ITY OP, Reference Check Sequence: 1 ACH Enabled: False 7,748.13 12/31/2013 0101 - 46000 -65200 47,450.00 12/31/2013 4180- 49300 -65300 55,198.13 Check Sequence: 2 ACH Enabled: False 83,252.62 01/07/2014 5200- 48200 -63230 Check Sequence: 3 ACH Enabled: False 13,709.00 01/07/2014 0101- 41100 -61320 13,709.00 Check Sequence: 4 ACH Enabled: False 17,762.04 01/07/2014 010141400 -62305 3,923.73 01/07/2014 0101 - 41230 -62305 21,685.77 173,845.52 4 AP- Computer Check Proof List by Vendor (01/03/2014 - 10:44 AM) Page 1 V NT Y O F D OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administratorlicorks/City David D. Berkowitz, Director of P Engineerl-03 FROM: Jason J., Law, Assistant City Engineer SUBJECT: Accept Feasibility Report/Order Public Hearing/14 -02 & 14- 02A/2014 Street Reconstruction & 159th Ave NW Culvert Replacement - Engineering DATE: January 7, 2014 INTRODUCTION The City Council is requested to accept the feasibility report and order the public hearing for Projects 14 -02, 2014 Street Reconstruction & 14 -02A, 159th Avenue NW Culvert Replacement. DISCUSSION Identified in the City's 2014 -2018 Capital Improvement Plan is reconstruction of Makah Street NW from 159th Avenue NW to Roanoke Street NW, and 159th Avenue NW from Makah Street NW to 7th Avenue NW. The project will include reclaiming the existing bituminous surface, replacing bituminous curb with concrete curb and gutter, minor storm sewer improvements, and paving a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. A deep 36" culvert under 159th Avenue NW will also be replaced with this project. An informational meeting was held with the residents in this neighborhood on December 17th, 2013. Staff discussed the project, received comments, and provided residents with preliminary information, including estimated costs. Attached are the sign -in and comment sheets from the meeting. BUDGETIMPACT The project would be funded from the City's Road & Bridge Fund, with 25% of the total project costs associated with the Makah Street NW improvements assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. All roadway costs for 1591h Avenue NW would be funded through the City's Road & Bridge Fund as there are no private properties fronting along this segment. The costs associated with the 36" culvert replacement under 159t11 Avenue NW would be funded through the City's Stormwater Utility Fund. ACTION REQUIRED The City Council is requested to accept the feasibility report and order the public hearing for Projects 14 -02, 2014 Street Reconstruction & 14 -02A, 159th Avenue NW Culvert Replacement. Hly ' s_ubmitted, sonJ. w Attachments: Resolution, Location Map, Feasibility Report, Neighborhood Meeting Signn- -in & comment sheets CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. XXX -XX MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING FEASIBILITY REPORT AND CALLING PUBLIC HEARING ON IMPROVEMENT FOR 2014 STREET RECONSTRUCTION & 1591h AVENUE NW CULVERT REPLACMENT PROJECT NOS. 14 -02 & 14 -02A. WHEREAS, pursuant to Resolution No. 109 -13 , adopted the 3rd day of December , 2013 a Feasibility Report has been prepared by the City Engineer for the improvements: and WHEREAS, such report was received by the City Council on the 7th day of January , 2014; and WHEREAS, such reports declared the proposed assessments to be feasible for an estimated total project cost of $ 864,810.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Feasibility Reports for Project Nos. 14 -02 & 14 -02A for the improvements. 2. The Council will consider the improvements in accordance with the reports and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 864,810.00 3. A public hearing shall be held on such proposed improvement on the 5th day of February , 2014 in the Council Chambers of the City Hall at 7:00 PM and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 7th day of January , 2014 , with Councilmembers in favor of the resolution, and Councilmembers none voting voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk �l�ov�ix Capital Improvement Plan Project Name: ANNUAL STREET RECONSTRUCTION MAKAH STREET & 159TH AVENUE L E G E N D Project Location Lots /Parcels I� Park Water Right of Way City Limits 1 0 350 700 1.050 Feet January 2014 Feasibility Report 2014 Street Reconstruction: 159th Avenue NW & Makah Street NW and 159th Avenue NW Culvert Replacement City Project Nos. 14 -02 & 14 -02a Prepared by: Engineering Department City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 January 7, 2014 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 2014 Street Reconstruction —159th Avenue NW & Makah Street NW City Projects 14 -02 & 14 -02A Feasibility Report Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed costs and estimated assessments for the 2014 Street Reconstruction Project for 159`" Avenue NW from 7th Avenue NW to Makah Street NW and Makah Street NW from 159th Avenue NW to 7th Avenue NW. The streets in this area have been identified by City staff as needing repair, and they are included in the City's 2014 -2018 Capital Improvement Plan for reconstruction in 2014. A neighborhood informational meeting was held on December 17, 2013 to discuss the project, answer questions, and receive comments from the residents impacted by this project. The proposed improvements will include reclaiming the existing roadway, paving a new bituminous surface, storm drainage improvements /repairs, and constructing concrete curb and gutter in conformance with the City's Concrete Curb and Gutter Policy on segments with existing bituminous curb. A 36" culvert under 159`h Avenue NW will also be replaced with this project (City Project 14 -02A). The total estimated cost of the proposed improvements is $864,810.00. This estimated cost includes construction costs, contingencies, and indirect costs. The project would be funded through special assessments, the City's Road and Bridge Fund, and the City's Stormwater Utility Fund. All project costs for 159th Avenue NW will be funded by the City as there are no properties directly fronting this roadway with the exception of the City owned property. Twenty -five percent (25 %) of the total project costs along Makah Street NW would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $149,390.00. The estimated assessment rate for properties fronting along Makah Street NW is $6,500.00 / unit. The remaining seventy -five percent (75 %) of the total project costs for Makah Street NW, plus projects costs for 159`h Avenue NW, would be funded through the City's Road and Bridge Fund and Stormwater Utility Fund. The City costs are estimated at $715,420.00. We recommend that the City Council review this report and, if acceptable, proceed with project implementation as proposed. Sincerely, City of Andover Engineering Department h David D. Berkowitz, P.E. Director of Public Works /City Engineer FEASIBILITY REPORT 2014 STREET RECONSTRUCTION PROJECT 159th AVENUE NW & MAKAH STREET NW (CITY PROJECT NO. 14 -02) 159" AVENUE NW CULVERT REPLACMENT (CITY PROJECT 14 -02A) CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. David D. Berkowitz, P.E. License No. 26757 /2- Ito /13 Date 2014 STREET RECONSTRUCTION PROJECT 159" AVENUE NW & MAKAH STREET NW (CITY PROJECT NO. 14 -02) 159" AVENUE NW CULVERT REPLACMENT (CITY PROJECT 14 -02A) TABLE OF CONTENTS Overview Page No 1.0 INTRODUCTION 1 2.0 EXISTING CONTIDIONS 1 3.0 PROPOSED IMPROVEMENTS 2 4.0 RIGHT -OF -WAY / EASEMENT 4 5.0 PERMITS 4 6.0 ESTIMATED PROJECT COSTS 4 7.0 FUNDING/ ASSESSMENTS 4 8.0 PROPOSED PROJECT SCHEDULE 5 9.0 CONCLUSIONS & RECOMMENDATIONS 6 APPENDIX Exhibit 1: Project Location Map Exhibit 2; Stormwater Runoff Schematic Layout Exhibit 3: City Standard Detail 517C, Typical Rural Residential Street Section with Curb — Reconstruction Projects Exhibit 4: Preliminary Cost Estimate Exhibit 5: Preliminary Assessment Worksheet Exhibit 6: Proposed List of Assessed Properties 2014 STREET RECONSTRUCTION PROJECT 159" AVENUE NW & MAKAH STREET NW (CITY PROJECT NO. 14 -02) 159" AVENUE NW CULVERT REPLACMENT (CITY PROJECT 14 -02A) 1.0 INTRODUCTION The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole patching, etc.). Long term, this reconstruction prolongs the structural stability of the roadways, providing for a longer serviceable life. City staff evaluates each segment of roadway within the City every two yearsto help determine which roadways and developments are in the most need of rehabilitation. A pavement management program utilizing these inspections records is maintained by the Engineering department. This program provides an analytical tool which, along with additional site inspections, review of maintenance records, and input from Public Works staff, allows us to determine the best schedule for the reconstruction to maximize the program benefits and reduce the amount of annual maintenance needed by our Public Works crews. Makah Street NW from 7th Avenue NW to 159th Avenue NW and 159th Avenue NW from Makah Street NW to 7th Avenue NW are identified in the City's 2014 -2018 Capital Improvement Plan (CIP) for reconstruction in the summer of 2014. This area is adjacent to the reconstruction that was completed in 2013. A 36" CMP culvert under 159th Avenue NW is planned to be replaced with a 36" RCP culvert with this project. The existing culvert has failed and is essentially plugged. A Project Location Map is attached in the Appendix as Exhibit 1. The reconstruction of the streets and any associated work will be funded through special assessments to the benefiting properties, the Road and Bridge Fund in accordance with the City's Roadway Reconstruction Assessment Policy, and Storm Water Utility funds (36" culvert replacement). 2.0 EXISTING CONDITIONS. 159th Avenue NW between 7th Avenue NW and Makah Street NW was originally paved in 1973. Bituminous curb and gutter, flumes, and storm sewer was constructed along this section of roadway to handle storm water runoff. 1591h Avenue NW is 24' wide from back of curb to back of curb. 159`h Avenue NW was paved with 2" of bituminous over 3" of class 5 aggregate base. Makah Street NW north of 159`h Avenue NW was originally paved in 1979. Bituminous curb and gutter and storm sewer was constructed along this section of roadway to handle storm water runoff. Makah Street NW averages approximately 31.5' wide from back of curb to back of curb. No records exist for the construction of Makah Street NW but the assumption is the pavement section is similar to 159`h Avenue NW. Storm sewers, culverts, and ditches handle the stormwater runoff in this area. The stormwater runoff from Makah Street NW flows into two low points in the roadway with catch basins and storm sewer. These low areas ultimately discharge east into the existing wetland complex located east of Makah Street NW. The stormwater runoff from 159`h Avenue NW flows into a set of catch basins that is located at a low point in the roadway between Kiowa Street NW and Makah Street NW. This low area drains into the existing wetland that is both north and south of 159`h Avenue NW. There is an existing 36" CMP culvert under 159`h Avenue NW at this low point that will be replaced with this project. This culvert has rotted away and has been essentially plugged for many years. The stormwater from both Makah Street NW and 159`h Avenue NW flows south through a wetland / ditch complex and is ultimately tributary to the Rum River. A schematic diagram for the stormwater discharge for this project area is attached in the Appendix as Exhibit 2. This project is located within the Lower Rum River Watershed Management Organization (LRRWMO) jurisdiction. 3.0 PROPOSED IMPROVEMENTS The proposed improvements for this project will consist of reclaiming the existing bituminous and utilizing it as aggregate base, constructing concrete curb and gutter, repairing /replacing deteriorated storm sewers and culverts, replacing the existing 36" culvert under 159`h Avenue NW, and paving a 3" of new bituminous over the reclaimed aggregate base, meeting the current design standards for the City of Andover residential streets. Roadway Improvements Per current City policy, in developments with existing bituminous curb or in rural areas without curb or ditches, concrete curb and gutter would be constructed. The concrete curb and gutter is more durable than bituminous curb, it supports the pavement edge, facilitates drainage of the roadway, reduces the amount of maintenance required by Public Works, and reduces future reconstruction costs by minimizing the construction limits by providing a fixed edge to the roadway. Makah Street NW will be constructed with surmountable concrete curb and gutter. This will result in a total width of 28.66' from back of curb to back of curb (24' wide bituminous). This will result in a narrowing of the total roadway width by approximately 1.5' on each side of the roadway. The proposed width matches that of other recently reconstructed rural roadways. The reduced width will result in a reduction in impervious surface for the project, which reduces the stormwater runoff from Makah Street NW and promotes more infiltration into the ground, a benefit to the surrounding area and wetlands. 1591" Avenue NW will be constructed with B618 concrete curb and gutter. Surmountable curb is not necessary on this section as there are no properties fronting along this roadway, and the B618 curb and gutter is slightly narrower than the surmountable curb and gutter. This proposed section will result in a total width of 28.34' from back of curb to back of curb (24'wide bituminous). This typical section matches 159`" Avenue NW west of this project, which was reconstructed in 2013. This will result in widening of the roadway approximately 2' on either side of the road compared to existing conditions. The increase in impervious area for 159`h Avenue NW is more than offset by the reduction in impervious area for Makah Street NW. The roadway will be wider at 7`h Avenue NW to accommodate turn lanes at the intersection. Please refer to Exhibit 3 in the Appendix for the current standard City detail for Rural Residential Street Sections with concrete curb & gutter for reconstruction projects. Storm Drainage Improvements Storm sewer repairs /improvements will be included as a part of this project. The current stormwater system includes culverts, flumes, ditches, catch basin structures, and storm sewer pipe. The two existing storm sewer systems in Makah Street NW are made of block structures and CMP pipe which has deteriorated and will be replaced with precast concrete structures and pipe. Drainage patterns will perpetuate existing conditions. These storm sewer systems discharge east and flow through an existing DNR wetland complex which heads up and flows under 159`h Avenue NW, then ultimately south into the Rum River. The existing storm sewer system at the low point in 159`h Avenue NW is also made of block structures and CMP pipe which has deteriorated and will be replaced with precast concrete structures and pipe. An existing 18" CMP which carries storm water discharge on the south side of 159" Avenue NW from the west will be abandoned and partially removed and replaced with a 21" RCP storm sewer system. A portion of this storm sewer system was constructed in 2013 with the reconstruction of 159`" Avenue NW west of Makah Street NW. This proposed system will tie into the storm sewer at the low point in 159`h Avenue NW, discharging into the ditch system south of 1591h Avenue NW, perpetuating existing conditions. The existing 36" CMP culvert under 159`h Avenue NW is failing and will be replaced with this project. This culvert is the outlet for DNR Wetland 2-313 6W located north of 159`" Avenue NW. The City is working with the DNR to determine the correct invert elevation to control the high water levels in the wetland. Sump baskets will be included in all proposed catch basins to provide sedimentation cleaning of the stormwater, which will improve the quality of the runoff. The City has committed to making this improvement in all new storm sewer systems as a BMP (Best Management Practice) to comply with the NPDES permit requirements overseen by the Minnesota Pollution Control Agency. Wetland Impacts The ditch both north and south of 159`" Avenue NW is considered a wetland. Due to the widening of 159th Avenue NW in this vicinity, and the need to construct safe backslopes down from the roadway (3:1 slopes proposed, currently about 2:1 slopes), it will be necessary to widen the base of the fill for the roadway and fill in a portion of these existing wetlands. The proposed 36" RCP culvert will be extended to the base of the proposed slope, therefore the proposed culvert will be longer than the existing culvert. The City will work with the LRRWMO and the DNR to determine what steps need to be taken for the wetland impacts. This is an item that will be worked through during the design phase of the project. 4.0 RIGHT -OF WAY / EASEMENT All work will take place within the existing right of way and drainage and utility easements. 5.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. Permits will be required from the Minnesota Pollution Control Agency ( NPDES Stormwater Permit), Lower Rum River Watershed Management Organization, the Anoka County Highway Department, the Minnesota Department of Natural Resources, and the U.S. Army Corps of Engineers. 6.0 ESTIMATED PROJECT COSTS The total estimated project cost is $864,810.00. This estimated cost includes construction costs, contingencies (10 %), and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 4. 7.0 FUNDING /ASSESSMENTS As there are no properties fronting along 159th Avenue NW within the project limits, all costs associated with 159th Avenue NW will be paid for by the City. The roadway costs will be funded through the City's Road and Bridge Fund. All costs associated with replacement of the 36" culvert under 159th Avenue NW will be paid for through the City's Stormwater Utility Fund. 0 The Makah Street NW improvements are proposed to be funded through a combination of special assessments and City funds. In accordance with the City's Roadway Reconstruction Policy, twenty -five percent (25 %) of the total project costs for Makah Street NW would be assessed to the benefiting properties or specifically those properties fronting along or addressed along Makah Street NW. The remaining seventy -five percent (75 %) of the costs associated with Makah Street NW reconstruction will be paid for through the City's Road and Bridge Fund. The Andover Assessment manual lists four methods of assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to assess each property for their individual benefit, consistent with other recent reconstruction projects. To calculate the rate per unit, twenty -five percent (25 %) of the total project costs associated with Makah Street NW would be divided by the number of occupied or potentially buildable parcels along Makah Street NW. The total estimated assessment amount is $149,390.00. There are a total of 23 units that are proposed to be assessed with this project (22 existing lots plus one potential lot split located at 16191 Makah Street NW). The estimated assessment rate is $6,500.00 / unit. The remaining seventy -five percent (75 %) of the total project costs associated with Makah Street NW are proposed to be funded through the City's Road and Bridge Fund. All costs associated with reconstruction of 159th Avenue NW are proposed to be funded through the City's Road and Bridge Fund. Costs associated with replacement of the 36" culvert under 159th Avenue NW will be funded through the City's Stormwater Utility Fund. Total Estimated Fundine Sources Special Assessments $149,390.00 Road and Bridge Fund $652,950.00 Stormwater Utility Fund $ 62,470.00 Project Totals $864,810.00 A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 5 and 6. 8.0 PROPOSED PROJECT SCHEDULE For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. If the project is initiated by the City Council, the project schedule would be as follows: City Council orders feasibility report 12/3/13 City Council receives feasibility report / Orders Public Hearing 1/7/14 Hold Public Hearing / Authorize plans and specs 2/5/14 City Council approves plans and specifications and authorizes 3/4/14 Advertisement for Bids Advertise in the Anoka Union and Quest CDN 3/7/14 - 3/21/14 Receive bids 3/28/14 City Council awards contract 4/15/14 Contractor begins construction on Makah Street NW 5/5/14 Interim Completion Date — Base Course and Restoration on Makah Street NW 6/13/14 Completed Road Closure on 1590i Avenue NW (School is out 6/11/14) 6/12/14 Project Substantially Complete 8/1/14 Project Final Completion 8/22/14 9.0 CONCLUSIONS & RECOMMENDATIONS 9.1 Conclusions As a result of this study, we conclude that: 1. The streets in this area are in need of repair and are identified for reconstruction in the City's 2014 — 2018 Capital Improvement Plan. 2. The streets need to be brought up to the current standard pavement section with concrete curb and gutter where there is existing bituminous curb. 3. There are existing drainage issues that should be improved with this project, most notably replacement of a 36" culvert under 159`h Avenue NW. 4. The total estimated cost for the proposed improvements is $864,810.00. These estimated costs include construction costs, contingencies and indirect costs. 5. The estimated assessment for properties fronting along Makah Street NW is $6,500.00 per unit. 6. The project is necessary, cost - effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 9.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. 0 APPENDIX Exhibit 1: Project Location Map Exhibit 2: Stormwater Runoff Schematic Layout Exhibit 3: City Standard Detail 517D, Typical Rural Residential Street Section with Curb — Reconstruction Projects Exhibit 4: Preliminary Cost Estimate Exhibit 5: Preliminary Assessment Worksheet Exhibit 6: Proposed List of Assessed Properties Exhibit Project Location Map i' 1 '1' 1 U I' _ NDOVE 2014 Street Reconstruction .651. Inhu 165r11 AVE 165TH AVE O+ 165rH AVE 155THAVE N E Ls367 4755 4723 4681 4613 42m 4479 16310 L6423 51 164TH LN F"300 1404 164THAVE 1810 4618 ;; 4758 4716 a7oo 4316 °37° 4828 y 16356 143" 1 16386 16381 Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or sury eys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved s Printed 11/18/2013 EXHIBIT 1 Inhu Ls367 4755 4723 4681 4613 16310 443 1810 16241 L6233 161N0 LN 161NO LN � V 4756 4726 Lcmo ecw 4664 4614 434 11100 < , 4331 16105 16191 4223 a Y 4755 47M 16140 4681 443 4513 i 15181 161ST LN 1615rLy I615TLN 161ST LN 4336 4756 4726 16110 16121 444 46L4 1110 430° 4221 4204 F 7 p 3 15107 4755 47n 16100 ti 4681 443 4613 8 1 1087 1604 160THLN 160THLN 160FHLN 160TNLN 1060 671 1037 LW36 1W37 1W30 1037 IW70 1038 Qp �{ 1033 1056 IWld 1015 1014 1015 LW14 1594 1o" J� 414 i 1019 ti IW02 tx6G � 1594 � 3 1x59 N Lxse o 15959 1x44 1 loll p $ Ism O� O 4815 Lx44 1x35 1x34 15933 Q 9� lust 15823 {Q 0 O *03 473E low 4 1x31 u17 1x22 4657 403 46L3 City owned parcel ,P� VAL LEY OR 1x30 59THAVE IS9THAVE 159THAVE 159THAVE 159 IWOL 1830 4530 15868 464 1341 154w 1541 15825 Q� 1x21 p v y ISB4 u43o 4746 i k Lsem 11 �+ 15854 a 8 15431 �. nh T O 13810 P y1Q 15821 = JP N 15821 15810 ,4 A 1x01 L58M 15815 15790 010 a IseW �Q 474 a lswl Bssao a4u Owl Sr n I547y4 L5774 �TEPH 15741 ISM D LW �W 15731 15830 Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or sury eys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved s Printed 11/18/2013 EXHIBIT 1 Exhibit 2: Stormwater Runoff Schematic Map C I T 1 0 I NDOVr Drainage Schematic Map r \ ° r^ .9• Project Limits n 9 ,Ant i b Qea� l - a6 to�� •��'i�� \\ \ 1 6 9 �\ s 8 _ � ♦ 1 Y 1 ARM J �eo� ca a�138 4]]6 1I00 ' 1l d.�l ry °+ J°'i-' aa� • !'i /" �j�'c , - e3c. i :< .:o it ♦ai f =0� SI� \[ I 16356 •°° ate 010 c ♦ O 16381 _y OWNA. II� d ®�J) `I 9)6 �a11py � _ i' �c0 `G�q r a •`6 a1a .i�v3s.��an NO Ida alEl11�59 a •• } �P % �a•x\ c O ,/r` // C,�c xoo %� 4. ���wa�i9' oO a. LD � 1c13s p433 � ` mvy s ❑ C _;; 13 F e° Y son l � r '6 4; •WI-: INLow Point x331 47r26 161e1 �z�3 1605 J18� 41125 b4-ts%2lap! wff ♦ / 5 /�• � 6lt�0 WN � •� �r1u � ld♦ cr '� t!° i9 . ct3 +. d o 3 9l � v r • l ctw - 0. x ; 431 lGORd] 'o ��11 \, • a° "[n J .I lGtll SaWd 66 'd y� a >r 'l3oa a:1°N Y .f r. ��Sil♦ vC�C Y✓c -e!6`l G*'t. _ • `� a. ryy y��1j(`• �>�{� ''+' •r f'P .. a.e 16t07. \�.U33� 6] 1 Ii "�1 a6Y1�9)6663 a615.j 1 l �.. Diu 1 j a ,'. i `�. ,.} f a': laws idl. S� T "�160rnlN.ns�`1 •f UV / ""�_Olri il_ -�� •.:,.. i !.. �` 1�� e° - ; 6Y>a l�w +SP \� , 6 lavo °�I fQ ` )^ .I• i 30•.f pp e • 1 )] �'�i�iitM rM.:� ik'�►R7vM�Y,�{�,}�M Y 16o i� dT 1w5s� .$�', e: lwia _ fi _9 a ' ' ,e )i, If0 S Id ° ^160I5'r9'l d r1(�,�?••611 a 6030 6 Y1 6'.,i`. Y Ba 'yrxllal lay e° `WWWa� \. c • /, / IawSL ^ta 1tr` y: _'G`,��%j�) `Z6 - 1 •' e 6 �d G ¢ � 1 .µ ��r �1�a`�ti CI�tf959 59°-{ I / {, .. S• ,. � 'Q.. 5 t � �a l�ti � �iAlli'8ri %��t 'i �• Y� ''� �,�1� x �r/� a � ..).. - 4iif '. 159 GO � � � • yo ° �d 4 S- a'' o xd6 1- i - n o c `rt P en a u91 �16� �� a a1 vaayffi�ZS� ^ ») LOIN Point li I'�i d r 6 CU1V2rt R Glmoo u t 3 G>♦6�. J �d �i d ) e 6 ���iii77 NQ) 4N3`k~d I ! 6 s v 6 a ° =r aau m •�\ :� 1:a 3o lr� n a]39> 't 139TH' V'� 139TH�AVE •io A r.J�yyi.2. '� '�� n 89) P. 16001 II tso a a0 ♦ e° ,`I 08° SV '�I.t :g ��:,� Std l4 a( 15814 1, °d e✓ ' 15825;, �A °S°° m6a�IW21 Y i Ditch to ��� Rum River �, + \• 1 3l 20 ,1l - .rrn•1 -�F me a \.. JIM °�1A °: °. r. 9♦GI3 � _l I t )90r. •.: �' '8�6 6621 � llr ,• 1 Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) IN E that compiles records, information, and data from various city, county, state and federal resources. Copyright 02013 City of Andover, All Rights Reserved _> = Drainage Path s Printed 12 112/2013 EXHIBIT 2 Exhibit 3: City Standard Detail 517D, Typical Rural Residential Street Section with Curb —Reconstruction Projects 2/15/13 x H H w w z J 60' w z J I- F- w VARIES VARIES 13.33' - 15.5' VARIES 13.33' - 15.5' VARIES w a 0 a 0 Of a >4f VARIES 3% 3 %—► VARIES 1' (MIN) It 4" TOPSOIL qk. (SALVAGED OR BORROW)) 1.5" (MIN. THICKNESS) SPEC. 2360 sPWEe240C WEAR COURSE SURMOUNTABLE CONC. TACK CURB AND GUTTER 1.5" (MIN. THICKNESS) SPEC. 2360 SPWEB240C BASE COURSE 5" (MIN. THICKNESS) RECLAIMED CLASS 7 BITUMINOUS AND AGGREGATE BASE APPROVED SUBGRADE NOTES: NOTE: 1. PRIOR TO EXCAVATION, CONTRACTOR SHALL STRIP ALL EXISTING B618 CONC. CURB & GUTTER TOPSOIL FROM CONSTRUCTION LIMITS. TOPSOIL SHALL BE SALVAGED, TO BE USED AT ALL RADII AND REPLACED IN DISTURBED, NON -PAVED AREAS. 2. ALL DISTURBED AREAS BEHIND CONCRETE CURB AND GUTTER SHALL BE BACKFILLED WITH 4" MINIMUM SALVAGED OR BORROW TOPSOIL AND TURF RE- ESTABLISHED. TYPICAL RURAL RESIDENTIAL STREET SECTION WITH CURB - RECONSTRUCTION PROJECTS STANDARD DRAWING NO. 517D Exhibit 4: Preliminary Cost Estimate 2014 Street Reconstruction - Stenquist Addition and 159th Avenue NW & 159th Avenue NW Culvert Replacement (City Projects 14 -02 & 14 -02A) STREETS - MAKAH STRFFT NW rr P 4d_r 2l ITEM' NOS 3 DESG'RIP,,T.I,I)N x � . �%K , OPEN 4 r _ _ a =ESr x -UNIT' s QUAt� � NITgr 3 R CE AMOUIV 1 Mobilization LS 1 $22,000.00 $22,000.00 2 Sawcut & Remove Concrete Driveway SF 3,720 $2.50 $9,300.00 3 Sawcut & Remove Bituminous Driveway SY 340 $3.50 $1,190.00 4 Tree Trimming Hour 5 $125.00 $625.00 5 Salva e & Reinstall Mailbox Each 28 $110.00 $3,080.00 6 Sawing Bit Pavement Full Depth) LF 100 $3.00 $300.00 7 Exploratory Digging Each 2 $150.00 $300.00 8 Common Excavation L CY 970 $8.50 $8,245.00 9 Sub grade Correction Excavation L CY 330 $9.00 $2,970.00 10 Salvage & Stockpile Reclaimed Aggregate LV) CY 650 $8.50 $5,525.00 11 Place Reclaimed Aggregate LV) CY 330 $8.50 $2,805.00 12 Granular Borrow (LV) CY 360 $12.00 $4,320.00 13 To soil Borrow (LV) CY 1,500 $17.50 $26,250.00 14 Water MGAL 200 $30.00 $6,000.00 15 Sub grade Preparation RDST 40 $200.00 $8,000.00 16 Aggre ate Base Class 5 TN 30 $16.00 $480.00 17 Mill Bituminous Surface 1.5" SY 20 $30.00 $600.00 18 Bituminous Pavement Reclamation P SY 15,270 $1.00 $15,270.00 19 Bituminous Material for Tack Coat Gal 560 $3.00 $1,680.00 20 Type SP 9.5 Wearing Course Mix 2,6 - Driveways TN 60 $125.00 $7,500.00 21 Type SP 12.5 aring Course Mix 2,C TN 2,200 $70.00 $154,000.00 22 Concrete Curb & Gutter Design Surmountable LF 8,000 $9.25 $74,000.00 23 6" Concrete Driveway Pavement SF 4,230 $5.00 $21,150.00 24 Traffic Control LS 1 $1,750.00 $1,750.00 25 Silt Fence, Type Heavy Duty LF 500 $2.80 $1,400.00 26 Filter Log Type Straw Bioroll LF 300 $4.00 $1,200.00 27 Temporary Rock Construction Entrance EA 2 $500.00 $1,000.00 28 Irrigation System Modifications LS 1 $12,500.00 $12,500.00 29 Erosion Control Blanket Cat. IS SY 500 $1.50 $750.00 30 H dromulch Type 5 with Seed AC 1.5 $5,000.00 $7,500.00 177, . .�- -�. _5 z. Estimated Construction Cost $401,690.00 10% Contingency! $40,170.00 Total Estimated Street Reconstruction 441,860.00 .CTORM SFWFR . MAKA14 STRFFT NW rr P 4d-n91 Z^F . h ,NOS iM\ SfYi 4 4'S hi': -i`J Y �"S. `i 3f✓e '4"l *` `� 2 Ti�'"'�.^n DESC IRPTION r =�3a xUNIT'QUAN_,x .ay,- 4 s EST F� h 1UNIT F PRICE ;'AMOUNT m` y 101 Remove Storm Sewer Pipe / Culvert LF 130 $6.00 $780.00 102 Remove Drainage Structure Each 4 $300.00 $1,200.00 103 Storm Drain Inlet Protection Each 4 $100.00 $400.00 104 Catch Basin Each 8 $2,000.00 $16,000.00 105 12" Storm Sewer LF 32 $25.00 $800.00 106 18" Storm Sewer LF 130 $35.00 $4,550.00 107 18" FES Each 4 $950.00 $3,800.00 108 Clean and Televise Storm Sewer LF 162 $2.50 $405.00 109 3/4" Crushed Rock CY 20 $45.00 $900.00 110 Rip Rap Class III CY 30 $85.00 $2,550.00 Estimated Storm Sewer Cost $31,390.00 10% Contingency $3,140.00 Total Estimated Storm Sewer Cost 34,530.00 Preliminary Cost Estimate Exhibit 4 STREETS - 159TH AVENUE NW (C.P. 14-021 3TEW, ` 901, I WN'Ti MY 5 RW on-mimr-Sw N� NA N QESJCRIF� 119K�M-W-V 5. E 9 - I - I , .1 .... IT-P 201 Mobilization LS 1 $8,000.00 $8,000.00 202 Clearing & Grubbing AC 0.5 $10,000.00 $5,000.00 203 Tree Trimming Hour 10 $125.00 $1,250.00 204 Sawing Bit Pavement (Full Depth) LF 130 $3.00 $390.00 .205 Common Excavation (ILV) CY 440 $8.50 $3,740.00 206 Sub grade Correction Excavation (LV) CY 130 $9.00 $1,170.00 207 Salvage Reclaimed Aggregate (LV) CY 400 $8.50 $3,400.00 208 Place Reclaimed Aggregate (LV) CY 510 $8.50 $4,335.00 209 Granular Borrow (LV) CY 520 $12.00 $6,240.00 210 Topsoil Borrow (LV) CY 230 $17.50 $4,025.00 211 Water MGAL 50 $30.00 $1,500.00 212 Sub grade Preparation RDST 7 $200.00 $1,400.00 213 Aggregate Base Class 5 TN 200 $15.00 $3,000.00 214 Mill Bituminous Surface (1.5") SY 20 $30.00 $600.00 215 Bituminous Pavement Reclamation (P) SY 2,020 $1.00 $2,020.00 216 Bituminous Material for Tack Coat Gal 110 $3.00 $330.00 217 Type SP 9.5 Wearin g Course Mix (2,8 ) - Driveways TN 6 $125.00 $750.00 218 Type SP 12.5 Wearing Course Mix (2,C) TN 430 $70.00 $30,100.00. 219 Concrete Curb & Gutter Design 8618 LF 1,450 $9.50 $13,775.00 220 Traffic Control LS 1 $4,000.00 $4,000.00 221 Silt Fence, Type Heavy Duty LF 600 $2.80- $1,680.00 222 Filter Log Type Straw Bioroll LF 150 $4.00 $600.00 223 Temporary Rock Construction Entrance EA 4 $500.00 $2,000.00 224 Irrigation System Modifications LS 1 $500.00 $500.00 225 Erosion Control Blanket Cat. 3S with Seed SY 3,400 $1.50 $5,100.00 226 Hydromulch Type 5 with Seed AC 1.2 $5,000.00 $6,000.00 227 Pavement Markings LS 1 $1,000.00 $1,000.00 W?�ktt� gamma Mm%ko wzkng Estimated Construction Cost $111,910.00 10% Contingent $11,200.00 Oetand- $7,500.0 Total Estimated Street Reconstruction $130,610.00 STORM .RFWFR- 1.1;-QTH AVENUE NW(C-P- 14-021 5 ITEMS 5 RW on-mimr-Sw N� NA N QESJCRIF� 119K�M-W-V 5. E 9 - I - I , .1 .... IT-P AMOUNT 301 Remove Storm Sewer Pipe / Culvert LF 165 $6.00 $990.001 302 Remove Drainage Structure Each 2 $400.00 $800.00 303 Storm Sewer Inlet Protection Each 10 $100.00 $1,000.00 304 Connect to Existing Storm Sewer Each 1 $500.00 $500.00 305 Catch Basin Each 6 $2,000.00 $12,000.00 306 60" Dia. Manhole Each 1 $5,000.00 $5,000.00 307 12" Storm Sewer LF 45 $25.00 $1,125.00 308 15" Storm Sewer LF 30 $30.00 $900.00 309 21" Storm Sewer LF 110 $40.00 $4,400.001 310 24" Storm Sewer LF 40 $45.00 $1,800.00 311 Clean and Televise Storm Sewer LF 21�2 5 $562.50 312 Crushed Rock CY 5 $z,0,0 $600.00 -5i ,N-51 Pl� Estimated Storm Sewer Cost 6!4$29,680.00 10% Contingency $2,970.00 Total Estimated Storm Sewer Cost 32 , Preliminary Cost Estimate Exhibit 4 V rill VFRT REPLACEMENT - 159th AVENUE NW (C.P. 14 -02A) NNTEM NO RMW c � C x,,x, D SGRIPTION: ai /x *, 15.:..z r UNIT :- : =-QUAN x EST z a UN PRICE... SeKk; t': ?AMOUNT 401 Remove Storm Sewer Pipe / Culvert LF 80 $9.00 $720.00 402 Ditch Cleaning LF 300 $25.00 $7,500.00 403 Tree /Brush Clearing along Ditch LS 1 $1,500.00 $1,500.00 404 36" RCP Culvert LF 120 $165.00 $19,800.00 405 36" RCP FES Each 2 $2,300.00 $4,600.00 406 Clean and Televise Culvert LF 120 $2.50 $300.00 407 Bypass Pumping LS 1 $3,000.00 $3,000.00 408 1 1/2" Crushed Rock CY 90 $40.00 $3,600.00 409 Rip Rap Class III CY 50 $85.00 $4,250.00 Estimated Storm Sewer Cost $45,270.00 10% Contingency $4,530.00 Total Estimated Storm Sewer Cost 49,800.00 SUMMARY OF PROJECT COSTS Streets (C.P.14 -02) Estimated Construction Cost $572,470.00 Storm Sewer (C.P. 14-02) Estimated Construction Cost $67,180.00 Culvert Replacement (C.P. 14 -02A) Estimated Construction Cost $49,800.00 CONSTRUCTION COST ESTIMATE $689,450.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Cost Estimate Exhibit 4 Exhibit 5: Preliminary Assessment Worksheet PRELIMINARY ANDOVER ASSESSMENT WORKSHEET Project Name: 2014 Street Reconstruction Project NoS.: 14 -02 & 14.02A 159th Ave. NW & Makah St NW / 159th Ave. NW Culvert Replacement Feasibility Report Date: Amount: $ 689,450.00 Contract Award Date: Amount: $ Actual Construction Cost Amount: $ Estimated Expenses Engineering (Includes Design, Surveying, Inspection, etc.): $ 106,900.00 Consulting Costs $ 10,000.00 Aerial Mapping (1% of street) $ 5,720.00 Drainage Plan (0.3% of streettstorm) $ 2,070.00 Administration (3 %) $ 20,680.00 Assessing (1 %) $ 6,890.00 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ - Advertising $ 750.00 Permit and Review Fees $ 2,000.00 Street Signs (Materials and Labor) $ 2,000.00 Material Testing $ 4,500.00 Construction Interest $ 5,000.00 City Costs $ 8,850.00 Total Estimated Expenses $ 175,360.00 Expenses Multiplier 25.43477% Total Estimated Project Cost Amount: $ 864,810.00 Estimated Street & Storm Sewer Construction Costs $ 476,390.00 Estimated Indirect Costs $ 121,170.00 Estimated Total Project Costs (Makah Street) $ 597,560.00 Estimated Assessable Costs (25 %) $ 149,390.00 Estimated City Costs (75 %) $ 448,170.00 Road & Bridge Fund Feasibility Assessment Rate Per Unit (Makah Street Only) $ 149,390.00 / 23 Units= $ 6,500.00 ated 159th Ave Street & Storm Sewer Costs ated Indirect Costs Estimated Non - Assessable Costs Estimated 36" Culvert Replacement Costs Estimated Indirect Costs Total Estimated Non - Assessable Costs $ 163,260.00 $ 41,520.00 $ 204,780.00 Road & Bridge Fund $ 49,800.00 $ 12,670.00 $ 62,470.00 Stormwater Utility Fund Estimated Assessable Costs $ 149,390.00 Estimated City Costs (Road & Bridge Fund) $ 652,950.00 Estimated City Costs ( Stormwater Utility and Road & Bridge) $ 62,470.00 Total Estimated Project Costs $ 864,810.00 Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Assessment Worksheet Exhibit 5 Exhibit 6: Proposed List of Assessed Properties 159th Avenue NW & Makah St NW Preliminary Assessment Roll 2014 Street Reconstruction Project (City Project 14 -02) - City of Andover PID# Owner Owner Address City State Zip Code Property Address Units Potential Units Estimated Assessment Actual Assessment 183224210002 RINGLER BARBARA J & JOHN A 16339 MAKAH ST NW ANDOVER MN 55304 16339 MAKAH ST NW 1 $ 6,500.00 183224210003 BLANK TODD M & AMY L 16389 MAKAH ST NW ANDOVER MN 55304 16389 MAKAH ST NW I $ 6,500.00 183224210004 GOTHIER KELLY D & PAMELA J 16451 MAKAH ST NW ANDOVER MN 55304 16451 MAKAH ST NW I $ 6,500.00 183224210007 HANCOCK KARLA F 16356 MAKAH ST NW ANDOVER MN 55304 16356 MAKAH ST NW 1 $ 6,500.00 183224210008 VAGLE GWENDOLYN 16300 MAKAH ST NW ANDOVER MN 55304 16300 MAKAH ST NW I $ 6,500.00 183224210012 ONNEN RONALD W & RUTH ANN E 16464 MAKAH ST NW ANDOVER MN 55304 16464 MAKAH ST NW 1 $ 6,500.00 183224210014 REITAN DAVID W & KATHLEEN M 16412 MAKAH ST NW ANDOVER MN 55304 16412 MAKAH ST NW I $ 6,500.00 183224240004 MILLAR SANDRA L 16287 MAKAH ST NW ANDOVER MN 55304 16287 MAKAH ST NW 1 $ 6,500.00 183224240005 MANTHE MICHAEL A & SARA 1 16250 MAKAH ST NW ANDOVER MN 55304 16250 MAKAH ST NW I $ 6,500.00 183224240009 DEAL JAMES PO BOX 159 ANOKA MN 55303 16191 MAKAH ST NW 1 1 $ 13,000.00 183224240010 FRANZEN GREGORY C & JENIFER L 16241 MAKAH ST NW ANDOVER MN 55304 16241 MAKAH ST NW 1 $ 6,500.00 183224240013 KUKERJOHN 7533 SUNWOOD DR STE 220 RAMSEY MN 55303 16200 MAKAH ST NW 1 $ 6,500.00 183224240015 COTTEN GARY E JR & DEANN R 16150 MAKAH ST NW ANDOVER MN 55304 16150 MAKAH ST NW 1 $ 6,500.00 183224310007 IMONROE MARK W & PATRICIA L 15961 MAKAH ST NW ANDOVER MN 55304 15961 MAKAH ST NW 1 $ 6,500.00 183224310004 FUDGE WILLIAM L & 1 A TRUSTEE 16005 MAKAH ST NW ANDOVER MN 55304 16005 MAKAH ST NW I $ 6,500.00 183224310010 DEAL JEFFREY P & DAWN M 16087 MAKAH ST NW ANDOVER MN 55304 16087 MAKAH ST NW I $ 6,500.00 183224310013 NELSON ROBERT A 16055 MAKAH ST NW ANDOVER MN 55304 16055 MAKAH ST NW 1 $ 6,500.00 183224310015 EISCHEL DEE 15952 MAKAH ST NW ANDOVER MN 55304 15952 MAKAH ST NW I $ 6,500.00 183224310016 ANDERSON TRUSTEE DENNIS & MARYANN 44525 E LITTLE MCDONALD DR PERHAM MN 56573 15984 MAKAH ST NW 1 $ 6,500.00 183224310019 RICHIED DIANE 16070 MAKAH ST NW ANDOVER MN 55304 16070 MAKAH ST NW 1 $ 6,500.00 183224310020 MOORE IDA 16030 MAKAH ST NW ANDOVER MN 55304 16030 MAKAH ST NW 1 $ 6,500.00 183224310021 SPENCER CARL A & GLORIA 1 12180 MAGNOLIA STREET NW COON RAPIDS MN 55433 16090 MAKAH ST NW 1 $ 6,500.00 TOTAL 22 1 $149,500.00 Note: Total Assessments do not exactly match the cost estimate due to rounding. PROPOSED LIST OF ASSESSED PROPERTIES EXHIBIT 6 Name Nl �l�l O,L4 d e- / O6b LBL'ry-a_ C;ar Project 14 -02 Informational Meeting Tuesday, December 17, 2013 5:30 p.m. — 6:30 p.m. Address � U %3 8 � Y MP44 S 16a�1 ►sg �� �'1zka�, S� rvI') Phone Q -00Z 90id� 763 - yap -3Y6y Eta. -'`l5 45,Aq '113- X121- gqS�' E -Mail \a3 6a or 1 h-'kePan,CAsf:nof. SC. h u4lty -VA Place Gad qmw it - Poh! PaLric)a yyoY)ro &a- rn 5Yl.COr '703 -475,5-0/31' cg5penC C" ✓�400."O COMMENT SHEET 2014 Street Reconstruction — Makah Street NW & 159th Ave NW Informational Meeting Tuesday, December 17, 2013 5:30 p.m. — 6:30 p.m. Name: j ODO Lk%pK Address: j bs '' mo'�k 5�- Phone: �-6_ 32 ���1� E -Mail: -C�a#'tc e- Seh IAC". CuV\ Check the following boxes if you have an underground sprinkler system or electric fence. Existing Underground Sprinkler System Existing Underground Electric Fence Comments: Sepolcbo^ mpg" is X 6' anon. cow3, .lV,shs (Li" c;�Ak3 Cam; uf- %N Aj1cCtzV\ P"Vl HAEngineering \City Projects \Open City Projects \14 -02 2014 Street Reconstruction \Word Documents \CorrespondanceUnfo Meeting Comment Sheet.doc KC I T Y 0 F NbD 60 t riT COMMENT SHEET 2014 Street Reconstruction — Makah Street NW & 159th Ave NW Informational Meeting Tuesday, December 17, 2013 5:30 p.m. — 6:30 p.m. Name: 4 "�6 Y , Address: 14 0-_-O Phone: 2 G 21 E -Mail: Check the following boxes if you have an underground sprinkler system or electric fence. Existing Underground Sprinkler System ❑ Existing Underground Electric Fence Comments: HAEngineering \City Projects \Open City Projects \14 -02 2014 Street Reconstruction \Word Documents \Correspondance \Info Meeting Commere Sheet.doc /01)OW AS COMMENT SHEET 2014 Street Reconstruction — Makah Street NW & 159th Ave NW Informational Meeting RECEIVED Tuesday, December 17, 2013 5:30 p.m. — 6:30 p.m. DEC 2 1 2013 Name: Address: Phone: ANDOVER Check the following boxes if you have an underground sprinkler system or electric fenceI4�m Existing Underground Sprinkler System ❑ Existing Underground Electric Fence Comments: H: \Engineering \City Projects \Open City Projects \14 -02 2014 Street Reconstruction \Word Documents \Correspondance \Info Meeting Commert Sheet.doe r 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator / Finance E Todd J. Haas, Assistant Public Works Director Accept Contribution for Dog Park / Jennifer Frisby / 10 -23 January 7, 2014 D INTRODUCTION This item is in regards to approving a resolution accepting a contribution made by Jennifer Frisby to be used toward construction expenses to the dog park, Project 10 -23 DISCUSSION Jennifer Frisby is making a donation on behalf of others that have contributed a total amount of $700 to be used toward construction expenses at the dog park. ACTION REQUIRED The City Council is requested to approve the resolution accepting the contribution. Respectfully submitted, Todd J. Haas Cc: Karen Blaska, Anoka County Parks (copy sent by e -mail) Jennifer Frisby (copy sent by e -mail) Attachments: Resolution'/ CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS DOG PARK, Project 10 -23. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the contribution from Jennifer Frisby to be used toward construction expense of the dog park. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used toward construction expense of the dog park. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 7th day of January , 2014, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk DOVE^ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • W VV,,CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrato David Carlberg, Community Devi opm t Director FROM: Stephanie L. Hanson, City Planne PL�' SUBJECT: Approve 2014 CDBG Application - Planning DATE: January 7, 2014 INTRODUCTION On December 3, 2013, the Andover City Council discussed potential projects for the 2014 CDBG funding year. One project that was suggested was a municipal water main feasibility planning study in urban residential areas that are served by individual wells rather than municipal water. Attached is a map of the urban areas served by private wells. DISCUSSION There are many urban residential areas that are served by municipal sewer but rely on private wells for water. These areas may benefit from municipal water services; however at this time, these projects are cost prohibitive. Since this type of planning study is an eligible project, staff recommends a grant application be submitted to research the possibility of constructing water mains in urban areas that are served by municipal sewer but have individual wells. It is recommended the application request be for the amount of $50,000. ACTION REQUESTED The Council is asked to consider the attached resolution. The application must be submitted to Anoka County by January 16, 2014 to be considered for 2014 CDBG funds. Attachments Resolution XX Authorizing Application for 2014 CDBG Location Map of Potential Study Areas Respectfully s bmitt , Stephanie L. Hanson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA A RESOLUTION AUTHORIZING AN APPLICATION FOR 2014 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO BE USED TO CONDUCT PROJECTS WITHIN THE CITY OF ANDOVER FOR THE BETTERMENT OF ANDOVER RESIDENTS WHEREAS, the City Council recognizes the need to use Community Development Block Grant funds for the betterment of Andover residents; and WHEREAS, the County of Anoka makes said funds available to the City through the United States Department of Housing and Urban Development, following guidelines established for the use of Community Development Block Grant funds; and WHEREAS, the City will be eligible to receive funds distributed by Anoka County to conduct projects for the residents of the City for the 2014 fiscal year; and NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby approves the 2014 Community Development Block Grant Projects and Budget as follows: 2014 Authorized CDBG Application with Requested Amount 2014 Project Proposal Feasibility study for constructing water mains in urban areas $50,000 not served by municipal water TOTAL $50,000 Adopted by the City Council of the City of Andover on this 7th day of January, 2014. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Michael R. Gamache, Mayor Potential Locations for Municipal Water Study l l , .. I SND6N4i a. 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Information, and data from various city, county, state and federal resources. w?r�i{S \ Copyright 02013 City ofAndover, All Rights Reserved Pdntad t2H 62013 �I NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administr FROM: Erick Sutherland — Recreations SUBJECT: Accept Resignation/Andover Community Center Advisory Commission Member Robin Chambers DATE: January 7, 2014 INTRODUCTION The City Council is requested to accept the resignation of Robin Chambers, Andover Community Center Advisory Commission. Robin Chambers gave her resignation from the Andover Community Center Advisory Commission on Dec. 18, 2013. Her term is set to expire Dec. 31, 2014 ACTION REQUIRED The Andover City Council is requested to accept the resignation of Robin Chambers, Andover Community Center Advisory Commission member. Respectfully submitted, Erick Sutherland C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Erick Sutherland — Recreational Facility Manager SUBJECT: Appoint Missey Hayko — Andover Community Center Advisory Commission DATE: January 7, 2014 INTRODUCTION The City Council is requested to appoint Missey Hayko to the Andover Community Center Advisory Commission. DISCUSSION During interviews in January, 2012 the City Council designated Missey Hayko as "Alternate — At Large" for the Andover Community Center Advisory Commission. With the resignation of Robin Chambers from the Andover Community Center Advisory Commission, Staff recommends appointing Missey Hayko to fulfil the remaining (one) year left on Mrs. Chambers term. ACTION REQUIRED The Andover City Council is requested to appoint Missey Hayko to the Andover Community Center Advisory Commission. Respectfully submitted, Erick Sutherland Attachment: Jan. 10, 2012 Council Meeting Minutes O Andover City Council Interviews for Commission Openings Minutes — January 10, 2012 Page 11 DISCUSSION OF CANDIDATES The Council discussed the candidates for Commission appointments and made the following decisions: PARK AND RECREATION COMMISSION APPOINTMENTS Motion by Councilmember Trade, Seconded by Councilmember Bukkila to appoint Shaun Van Vark, Alisa Lewnau, Lucas Peterson (1' Alternate) and Charles Krueger Wd Alternate) to the Park and Recreation Commission. Motion carried unanimously. YMCA/COMMUNITY CENTER COMMISSION APPOINTMENTS Motion by Mayor Gamache, Seconded by Councilmember Howard to appoint Councilmember Mike Knight, Frank Kellogg (At Large), Robin Chambers (At Large), Michelle Haykjo (Alternate At Large) to the YMCA/Community Center Commission. Motion carried unanimously. OPEN SPACE AND ADVISORY COMMISSION APPOINTMENTS Motion by Councilmember Howard, Seconded by Councilmember Bukkila to appoint Aaron Jarson, Jim Olson, and Valerie Holthus (Alternate) to the Open Space Advisory Commission. Motion carried unanimously. PLANNING AND ZONING COMMISSION APPOINTMENTS Motion by Councilmember Trade, Seconded by Councilmember Bukkilato appoint Steve Peterson, Kyle Nemeth, and Michael Steel (Alternate) to the Planning and Zoning Commission. Motion carried unanimously. ADJOURNMENT Motion by Councilmember Knight, Seconded by Councilmember Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 9:45 p.m. Respectfully submitted, Linda Dahlquist, Recording Secretary TimeSaver Off Site Secretarial, Inc. LC I T Y 0 F N60VE^ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve Official Depositories & Banks DATE: January 7, 2014 INTRODUCTION Each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. DISCUSSION The depositories listed on the attached resolution, are the organizations the City currently conducts business with, and staff is recommending. BUDGET IMPACT None. ACTION REQUIRED The Andover City Council is requested to approve the attached resolution that designates depositories for City funds and designates the City Administrator of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. tfully submitted, Dickinson ent - Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION DESIGNATING DEPOSITORIES OF CITY FUNDS AND SUPPLEMENTAL DEPOSITORIES OF CITY FUNDS FOR INVESTMENT PURPOSES ONLY. WHEREAS, Minnesota Statutes sets forth the procedures for the deposit of public funds which include requiring the Andover City Council to annually designate the official depositories for City funds and manage the collateral pledged to such funds; and WHEREAS, other financial institutions are, from time to time, able to pay the City of Andover interest rates on deposits that are greater than can be obtained from the official depositories. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that the City's official depositories for 2014 are the Andover office of Wells Fargo Bank Minnesota, N.A. and the Andover office of US Bank. BE IT FURTHER RESOLVED that Wells Fargo Investment Services Inc. and Wells Fargo Institutional Trust; US. Bank Institutional Trust; the Minnesota Municipal Money Market Fund; Village Bank; Klein Bank; Northland Securities; Comerica Securities Inc.; Morgan Stanley /Smith Barney.; RBC Dain Rauscher Inc.; UBS Financial Services Inc.; and Raymond James be designated as additional depositories for 2013 for investment and cash management purposes only. BE IT STILL FURTHER RESOLVED that the City Administrator of the City of Andover is hereby designated as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Adopted by the Andover City Council on the 71h day of January 2014. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk • a 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Designate Official Newspaper DATE: January 7, 2014 INTRODUCTION Each year the City Council must designate the official newspaper of the city where publication of official notices is made. DISCUSSION The Anoka County Union has submitted their proposal to serve as the city's legal newspaper for 2014. The legal publication rate will be $10.75 per column inch (no rate change from 2013). Electronically submitted legals will be $10.25 per column inch (no rate change from 2013). ACTION REQUIRED The City Council is requested to designate the Anoka County Union as the official newspaper for 2014. Respectfully submitted, � It �WhviLh-1 Michelle Hartner Deputy City Clerk Attach: Anoka County Union Proposal ABC Newspaper and WAE9 ? wsPAPERS Shopper ANOM C Anoka County Shopper AmoCa O .•9urlSccL�aPaclm•CaaxReemsHuun —..., Division of ECM Publishers, Inc 4101 Coon Rapids Blvd., Coon Rapids, MN 55433 P. O. Box 99, Anoka, MN 55303 December 5, 2013 Michelle Hartner Deputy City Clerk City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 Dear Michelle: It is with great pleasure that we ask to serve as the official newspaper for the City of Andover in 2014. As we continue to implement new changes in the newspaper to improve readership, we feel it's important to provide readers with the city's public notices in addition to news stories, features and photographs of local events we cover each week. We would like to publish your public notices in the Anoka County Union. The legal publication rate for the Anoka County Union as of January 1, 2014, will be $10.75 per column inch. The rate for electronically submitted legal publications will be $10.25 per column inch. You may want to note that this rate remains unchanged from prior years. As a newspaper published in the County of Anoka, we meet the requirements to qualify as an official legal newspaper. We have appreciated your business over the past years and hope that we can be of service to you in 2014 as a credible, locally- owned, weekly community news source. If you have any questions, please feel free to call me at (763) 712 -3532 or email me at jill.donahue@ecm- inc.com. Thank you for your consideration. Sincerely, Jill Donahue Business Manager Anoka County Union Blaine /Spring Lake Park Life Coon Rapids Herald Anoka County Shopper Phone (763) 421 -4444 Commercial Printing FAX (763) 421 -4315 C I T Y 0 F ^ 6NI)OVE 1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council C CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Appoint Acting Mayor DATE: January 7, 2014 INTRODUCTION Each year the Mayor appoints an Acting Mayor. DISCUSSION The Mayor is required to appoint an Acting Mayor in the event he is unable to attend a Council meeting. ACTION REQUIRED The City Council is requested to appoint an Acting Mayor for 2014 based upon the Mayor's recommendation. Respectfully submitted, Michelle Hartner Deputy City Clerk ANDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council %�Z CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Appoint Standing Committees DATE: January 7, 2014 INTRODUCTION Each year Standing Committees are appointed based upon the recommendation of the Mayor. DISCUSSION The following were appointed in 2013: Public Works Committee: Councilmember Knight (Chair) & Councilmember Trude Newsletter Committee: Councilmember Howard (Chair) & Councilmember Bukkila ACTION REQUIRED The City Council is requested to appoint members for the Public Works and Newsletter Committees for 2014 based upon the Mayor's recommendations. Respectfully submitted, Michelle Hartner Deputy City Clerk 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: , Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule February EDA meeting DATE: January 7, 2013 INTRODUCTION D The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the February 5, 2014 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Parkside at Andover Station Updates 3. Parkside at Andover Station Land Sale Updates 4. Redevelopment Discussion/Updates 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the February 5, 2014 City Council meeting. mitted, k C I T Y 0 F 1, e�a V'76 .r.L ♦J. _ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule January Council Workshop DATE: January 7, 2014 INTRODUCTION The Council is requested to schedule a Council Workshop for the month of January for a number of miscellaneous business items. DISCUSSION Potential agenda items for a general January workshop have been identified as follows: 1. Review Woodland Creek Golf Course Proposal 2. Discuss /Review Community Survey 3. 2014 Budget/Levy Development Discussion 4. Discuss/Review City Code Amendments - 12 -2 -2 Definitions; 12 -12 Permitted, Conditional, Interim and Prohibited Uses; 12 -14 Administration and Enforcement 5. 2013 General Fund Budget Progress Report 6. November & December 2013 City Investments Review 7. Other Topics Other items may be added upon Council request or operational need. ACTION REQUIRED Schedule a Council workshop a suggested date is January 28t" at 6:00 pm or another date and time acceptable to the Council. fitted, AT Y 0 F (9) NDOVEk* AL 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report January 7, 2014 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development /CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. fitted,