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HomeMy WebLinkAboutJuly 18, 2013C I T Y O F Q (ANDOVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting July 18, 2013 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (6/6/13) 4. Consider 2013 Tournament Application for Soccer 5. Consider 2013 Fall Football /Soccer Schedule 6. Consider 2013 Fall Football /Baseball /Softball Schedule 7. Review of Catchers Creek Preliminary Plat 8. Consider Request for Cell Tower by Verizon /Rose Park 9. Consider Dock at Round Lake Boat Landing 10. Update of the Joint Meeting with City Council /2014 -2018 Park Capital © Improvement Plan 11. Discuss Process for Naming of 40 Acre Sports Complex/12- 31/3535 -161St Avenue NW, Cont. 12. Outstanding Items 13. 14. Chair's Report 15. Adjournment LAB] 0 ANLb 6 —A PARK AND RECREATION COMMISSION MEETING —JULY 18, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on July 18, 2013, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Alisa Lewnau, Jim Lindahl, Andrew Melberg, Mark Miskowiec, Shane Stenzel, and Shaun Van Vark Commissioners Absent: None. Also Present: Assistant Public Works Director, Todd Haas RESIDENT FORUM 0 There were no comments at this time. ITEMS ADDED TO AGENDA Mr. Haas added the Andover Football Association Application and the Andover Baseball Association Application for a Tournament. Motion by Lewnau, seconded by Van Vark, to approve agenda as amended. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. APPROVAL OF MINUTES There were no changes. Motion by Lindahl, seconded by Miskowiec, to approve the June 6, 2013 Park Commission minutes as presented. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. CONSIDER 2013 TO URNAMENT APPLICATION FOR SOCCER Mr. Haas stated the Park and Recreation Commission were requested to approve the 2013 tournament application for soccer. Motion by Melberg, seconded by Miskowiec, to approve the 2013 tournament application for Soccer. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Regular Andover Park & Recreation Commission Meeting Minutes —July 18, 2013 Page 2 EAD ANDOVER FOOTBALL ASSOCIATIONAPPLICATION Mr. Haas stated they had received an application to use the soccer fields for the annual jamboree. He recommended approval of the application. Motion by Lindahl, seconded by Lewnau, to approve the Andover Football Association Application, as presented. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. CONSIDER 2013 FALL FOOTBALL /SOCCER SCHEDULE Mr. Haas stated the Park and Recreation Commission were requested to approve the 2013 fall football and soccer schedule. Motion by Lewnau, seconded by Miskowiec, to the 2013 fall football and soccer schedule, as presented. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. CONSIDER 2013 FALL FOOTBALL /BASEBALL /SOFTBALL SCHEDULE Mr. Haas stated the Park and Recreation Commission were requested to approve the football/baseball /softball schedule. He noted a couple of fields would be off limits for updates and maintenance. He recommended approval. Motion by Stenzel, seconded by Lewnau, to approve the 2013 Football /Baseball /Softball Schedule as amended. Motion carved on a 7 -ayes, 0 -nays, 0- absent vote. CONSIDER ANDOVER BASEBALL ASSOCZA TIONAPPLICA TION FOR TOURNAMENT Mr. Haas stated this application was for a one -day event. Mike Lott, Facilities Director for Andover Baseball, stated this would be an All -Star League tournament and this was an add -on to a previously approved tournament. Motion by Stenzel, seconded by Lindahl, to approve Andover Baseball Association Application for the All -Star League Tournament as presented. Motion carried on a 7- ayes, 0 -nays, 0- absent vote. REVIEW OF CATCHERS CREEK PRELIMINA R Y PLA T Mr. Haas reviewed the Catchers Creek Preliminary Plat. He stated this plat was approved by the Planning Commission. He indicated the developer was in attendance if there were any questions. 1401 Regular Andover Park do Recreation Commission Meeting Minutes —July 18, 2013 Page 3 © Chair Butler stated he had shared some concerns about traffic coming off Prairie Road and the park being close by the road. He wanted to make sure there was signage to slow traffic down in the neighborhood. Commissioner Miskowiec stated there appeared to be a large pond south of the existing pond. He asked who would own the pond. Mr. Haas responded this would be the responsibility of the City to maintain the pond as there will be a dedicated drainage and utility easement as part of the plat. Commissioner Miskowiec stated he understood they had discussed not having the pond as a part of the park, but now he was reconsidering this. Chair Butler asked if Planning and Zoning Commission had requested looking at a trail. Mr. Haas replied Planning and Zoning Commission had discussed a trail, but the issue was the pond. Mr. Haas stated there was a possibility for a trail in the future depending on future trails /sidewalks in the area that would be approved by the City Council. Commissioner Miskowiec believed if the pond was up to the park property, wouldn't everyone assume it was part of the park. Mr. Haas responded the pond would be located © on private property so the landowner would be responsible for maintaining it. He stated the City did not want to own any more property then what is needed. He stated they would be posting playground signs along the street once the development happened. Chair Butler stated he would like to see something more than those signs, as there was a fair amount of traffic coming off Prairie Road. John Stevens, 14464 Flintwood Street NW, Hickory Meadows, stated a lot of his issues had been addressed, but the major concern for the Hickory Meadows residence was the speed of traffic and the pedestrian and bicycle traffic in the area. He noted the park was extremely close to the road. He stated they would like a path/trail /sidewalk put in for a safe way of travel to get to the park and to avoid the main road. He stated the other concern was lighting at the current and new park. He indicated there were no lights there now. He indicated the main concern was the safety of the neighborhood children who had to cross a main road to get to the park due to the traffic on the road. Mr. Haas stated the subdivision would have lighting in the development with lights at the intersections or if there was 600 feet stretch of road, there would be a light put in, but if they wanted lights in the parks they would need to address that issue in the future with the Park Commission. Mr. Stevens stated there had not been a large concern with vandalism, but anyone who resides in the neighborhood used the park and most of the children were under the age of Regular Andover Park & Recreation Commission Meeting Minutes —July 18, 2013 Page 4 © eight. However, it would be nice to have lighting for when the new neighborhood came in. Chair Butler stated sometimes not having a park lit, could keep more people out than if it was lit. Mr. Stevens stated he understood that, but this park did not have any parking lot so people would need to park and the street and the neighbor's did keep an eye on the park. Commissioner Lindahl stated normally a park without a parking lot was not lit. Chair Butler recommended that there was some safe passage to the park, whether that was additional signage, trail, lighting, and sidewalk. Commissioner Lindahl recommended the residents go to the Council meeting when this project was brought to them for approval to voice their opinions and concerns. Motion by Lindahl, seconded by Lewnau, to park parcel identified on the plat along with the potential trail easement to the south and the park dedication fee. Further Discussion Friendly amendment by Commissioner Miskowiec to add a safe passage recommendation to the City Council. Commissioners Lindahl and Lewnau accepted the amendment. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. CONSIDER REQUEST FOR CELL TOWER BY VERIZON /ROSE PARK Mr. Haas recommended this item be placed at the end of the agenda. Motion by Lindahl, seconded by Melberg, to postpone this item to the end of the agenda. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. CONSIDER DOCK AT ROUND LAKE BOAT LANDING Mr. Haas explained that this item was in regard to placing a dock at the Round Lake boat landing. He stated this was a not a recreational lake, but rather a wildlife viewing lake. He noted a grant had been applied for a dock in the past, but this did not rank high on the DNR's list. He stated the City had been approached by an Eagle Scout to build a dock. He noted this would be an option to get a dock on the lake. Commissioner Lindahl stated the dock would need to be 150 feet long to make it useful. Mr. Haas noted to get to the deeper part of the lake the dock would need to be that long, but just for a viewing dock, a couple of dock sections would work. LAP-1 Regular Andover Park & Recreation Commission Meeting Minutes — July 18, 2013 Page 5 Commissioner Miskowiec asked if this would be a seasonal structure. Mr. Haas responded it would be a seasonal structure and the City would need to maintain the dock. Commissioner Miskowiec stated if there was an individual who would build it, he believed it would be a good thing to add. Commissioner Lindahl stated he was opposed to a dock being added. Commissioner Stenzel stated he had a concern that the lake was too shallow and he did not know how a dock would look. He indicated he would rather see a viewing tower instead of a dock. Commissioner Lindahl stated the dock would need to be ADA accessible, mowed around, and cared for. He noted the City staff was already busy with maintaining what the City currently had. Chair Butler stated he wanted more information on this proposed project. Mr. Haas stated they could talk to the Eagle Scout and put a plan together to come back to the Commission at a later time. © UPDATE OF THE JOINT MEETING WITH CITY COUNCIL / 2014 -2018 PARK CAPITAL IMPROVEMENT PLAN Mr. Haas stated the City Council would be reviewing the Park Capital Improvement Plan (CIP) next week. DISCUSS PROCESS FOR NAMING OF 40 ACRE SPORTS COMPLEX/ 12 -31 / 3535 -161sT AVENUE NW, CONT. Mr. Haas stated this would be put in the newsletter for people to give suggestions on a name for the sports complex. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. CONSIDER REQUEST FOR CELL TOWER BY VERIZON /ROSE PARK Mr. Haas explained that this item was in regard to a request by Verizon to locate a cell tower /antenna in Rose Park. He stated at some point there would be a public hearing at the Planning and Zoning Commission. © Commissioner Lindahl asked how this looked with the field design. Mr. Haas stated he did not believe this structure would affect the baseball fields. U Regular Andover Park & Recreation Commission Meeting Minutes — July 18, 2013 Page 6 Commissioner Miskowiec asked why they would not move the building to the far north instead. Commissioner Lindahl stated he was opposed to this being out in the open. Commissioner Miskowiec asked how this was different than the previous proposal. Chair Butler stated he would also like to see the structure to the north and inside the fence line if possible. Commissioner Miskowiec stated he would like to see what the tower/building would look like. He asked what kind of antenna this would be. Mr. Haas responded it would be similar to the antenna already there. Chair Butler stated the antenna was not the issue, but rather the building was the concern. Commissioner Lindahl agreed this should be located to the north also. Commissioner Stenzel asked what the City would get out of this deal. Mr. Haas responded the City would be lease money, which would be used specifically for this park. He indicated the lease agreement would be negotiated by the Council. Chair Butler stated he believed this should be tabled to a later meeting. Commissioner Miskowiec agreed they should table this item. Commissioner Melberg stated as this was proposed, they could not approve it as they had too many questions. Chair Butler stated he would like to table this item until a Verizon representative could present to answer their questions. Motion by Van Vark, seconded by Lewnau, to table to a future meeting. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. COMMISSIONER'S REPORT Commissioner Lindahl recommended if there was a City booth at Fun Fest, then it should be labeled as a City booth so people knew who they were. Chair Butler agreed and he asked for the future, they have the park amenities sheet to handout and a handout on how to adopt a park also. He believed having this type of © information would be helpful. Regular Andover Park & Recreation Commission Meeting Minutes — July 18, 2013 Page 7 © Chair Butler stated the Library on the Go opening took place recently at Fun Fest. He noted book lockers would be added to the Community Center, which would house library books. They were also installing a vending machine with the latest titles as well as an e- reader terminal at the Community Center so people could download e -books from the library. Chair Butler stated The Andover Baseball Association and the City got great compliments at a recent tournament a couple of weeks ago. ADJOURNMENT Motion by Lewnau, seconded by Miskowiec, to adjourn the meeting at 8:02 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Respectfully Submitted, Kathy Altman, Recording Secretary TimeSaver Off Site Secretarial, Inc. U H