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HomeMy WebLinkAboutOctober 3, 2013ANL15 Y O V F o 6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting October 3, 2013 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (9/5/13) 4. Discuss Tournament Application Form for Softball /Baseball (Fees), Cont. 5. Discuss Proposed Park Playground Improvements- Residents Survey /Langseth's Park 6. Discuss Proposed Park Playground Improvements- Residents Survey /Andover Lions Park 7. Discuss Rose Park Layout - Reconstruction /14 -13 8. © 9. Outstanding Items 10. Chair's Report 11. Adjournment �Al PARKAND RECREATION COMMISSIONMEETING OCTOBER 3, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on October 3, 2013 at 7:00 p.m., at Andover City Hall, 1685 Crowwtown Boulevard NW, Andover, MN. Commissioners Present: Chair Ted Butler, Commissioners Alisa Lewnau, Jim Lindahl, Andrew Melberg, Mark Miskowiec, Shane Stenzel and Shaun Van Vark Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others 0 RESIDENT FORUM No one appeared to address the Commission APPROVAL OFAGENDA The agenda was approved as presented. APPROVAL OF MINUTES There were no changes to the minutes. Motion by Commissioner Lewnau, seconded by Commissioner Miskowiec, to approve the minutes of the September 5, 2013 Park and Recreation Commission meeting as presented. Motion carried on a 6 -ayes, 0 -nays, 0- absent, 1- present (Van Vark) vote. DISCUSS TOURNAMENT APPLICATION FORM FOR SOFTBALL /BASEBALL (FEES), Cont. Assistant Public Works Director Haas reviewed the Park and Recreation Commission is requested to continue discussing the fees for the tournament application form for softballibaseball. This item was tabled from the last meeting on September 5, 2013. Based on the September 5, 2013 discussion, the Commission is interested in inserting language into the application form that would require the applicant be responsible for any Regular Andover Park & Recreation Commission Meeting Minutes — October 3, 2013 Page 2 © additional overrun costs due to the extra Public Works Maintenance personnel that is needed to keep up on the field maintenance for the tournament. Commissioner Stenzel discussed the City of Minneapolis fees with City staff earlier this week. City staff recommendation is not to modify the current application fees but it is recommended that an additional escrow fee be required to cover additional maintenance costs. Once the tournament is over, City Staff will perform a calculation to determine the actual costs, and any remaining unused escrow fees will be returned to the application. Commissioner Stenzel stated since there are only a few tournaments to consider the escrow method would be the best for the City. The escrow would be refundable if not used. Chair Butler reviewed the current fees charged for adult tournaments as $650 tournament fee for the park and $200 field usage fee per field. The tournament director would be given an hourly rate for additional man hours used. Commissioner Lindahl suggested depending on the number of games in a particular tournament options be given. Mr. Haas stated they would be asked how many maintenance personnel they wanted on hand. Chair Butler suggested a $300 escrow fee per field be required. Commissioner Stenzel stated $300 per field should be a good amount. Commissioner Van Vark asked if the tournament may want documentation of what accounted for in the additional maintenance costs. Chair Butler suggested this escrow be only charged to adult tournaments. Mr. Haas continued action on revising the tournament application form by the Park Commission will need to be determined no later than the October 17th Park Commission meeting so that the revisions can be presented and approved by the City Council at their first meeting of November. If the Council agrees with the recommendations, staff will include these fees into the proposed 2014 fee schedule that will be approved by the City Council in December. Tournament application requests for 2014 are due by December 3, 2013. Mr. Haas will prepare some recommended wording for the application form to be considered at the next meeting. DISCUSS PROPOSED PARK PLAYGROUND IMPROVEMENTS — RESIDENTS SURVEY — LANGSETH'S PARK Mr. Haas reviewed that the City Council has preliminary approved the 2014 Capital Improvement Plan which includes both Langseth Park and Andover Lions Park as possible park rebuilds. A total of $48,000 has been approved for both parks. A draft letter to be sent to the area residents and a map of the area within about a 1/8 mile radius © of the park was provided for Commission review. Included in the letter will be instructions for residents on how to access the City's website where they can complete Regular Andover Park & Recreation Commission Meeting Minutes — October 3, 2013 Page 3 © the City's park improvement survey. Mr. Haas requested the Commission review the draft letter, map and survey and provide any comments before the letter is mailed to residents. Commissioner Lindahl suggested the area of resident's include from Poppy St. to County Road 9 on 173`d Lane NW and the houses on 1741h Avenue NW. Mr. Haas will revise the area for the surveys that will be sent out. Commissioner Miskowiec asked how old the existing playground equipment is and Mr. Haas stated at least 15 years old. Commissioner Miskowiec asked if the spring ride equipment ever goes bad. Mr. Haas stated he will ask staff. DISCUSS PROPOSED PARK PLAYGROUND IMPROVEMENTS — RESIDENTS SURVEY /ANDOVER LIONS PARK Mr. Haas reviewed that the City Council has preliminary approved the 2014 Capital Improvement Plan which includes both Langseth Park and Andover Lions Park as possible park rebuilds. A total of $48,000 has been approved for both parks. At this point, the only improvements that will be made to Andover Lions Park will be replacing the fall zone with new wood chips. The Parks Maintenance Department will also be looking at adding a new small feature (for example a spring ride). The existing © playground structure is in pretty good shape for now so the structure will not be replaced at this time. Commissioner Lewnau suggested in the fixture irrigation be added to the ballfield. Chair Butler suggested the same. Commissioner Miskowiec suggested we wait until after the Bunker Lake Blvd reconstruction is completed. Mr. Haas will review with City staff to see if another park would be more suitable if Andover Lions Park is put on hold. No action regarding this item will be necessary. DISCUSS ROSE PARK LAYOUT — RECONSTRUCTION 114 -13 Mr. Haas reviewed a copy of the proposed layout that has been recommended by the Park Commission was provided for Commission review. The proposed layout the black solid lines are from the layout that was presented to the Park Commission in May 2013. To accommodate additional parking in the west parking lot, the lot was adjusted further east which increases the total number of parking stalls to 46 (the original layout had 42 parking stalls). In regard to a setback from the property lines to the ball field fencing, both fields can be set back at 30 feet. Staff would not recommend the setbacks be any larger than 30 feet as the playing portion of the fields would start overlapping. Mr. Haas noted if the parking lot is relocated further east, then it will be necessary to move the ball fields further east. Moving the fields further east should not be an impact to the free play © area that is identified on the layout. Baseball has not made a commitment as to when they would like construction to begin. Regular Andover Park & Recreation Commission Meeting Minutes — October 3, 2013 Page 4 Commissioner Miskowiec asked if 46 parking stalls were enough and Mr. Haas stated it should probably be closer to 30 parking stalls per field. Chair Butler stated currently there is a lot of on- street parking happening here and there has not been neighborhood complaints that he is aware of. Commissioner Lindahl asked if the parking lot would be paved and Mr. Haas stated it would be gravel for now. Commissioner Lindahl asked if there would be any ADA stall and Mr. Haas stated there would be one. Mr. Haas stated staff will be beginning to survey the park within the next couple months. The design of the park will be done over the winter months so input by the Park Commission at this meeting would be helpful. The Commission is requested to discuss the layout and recommend any revisions to the layout before design work begins. Chair Butler stated he likes the layout and he would like to see some evergreens on the north and west sides of the parking lot. He would also like to see the 20 planned parking stalls in the future be removed from the plan. Chair Butler noted there will be 8 foot sideline fences and no outfield fencing. The fields would be irrigated. Chair Butler suggested some shrub roses be planted by the Rose Park sign. © Commissioner Miskowiec asked about a security light. Mr. Haas stated there is a security light near the playground. Commissioner Van Vark asked for an update on the cell phone tower. Mr. Haas stated the area near the tower is being considered. Verizon will be coming before the Planning Commission possibly in November. Commissioner Stenzel asked if ag lime infields would be used. Mr. Haas asked about grass infield. Mr. Haas stated generally at that age 7 -8 year olds ag lime are used. Commissioner Stenzel suggested one field have grass infield. He questioned what would stop other groups from using the fields. He suggested speaking with the Andover Baseball Association about what they would like. Chair Butler stated he is not opposed to a grass infield and asked Mr. Haas what the additional cost would be. Mr. Haas stated he would research and talk to the baseball association. Mr. Haas stated there would need to be a stormwater pond, which will be worked into the plan. REVIEW OUTSTANDING ITEMS © Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Regular Andover Park & Recreation Commission Meeting Minutes — October 3, 2013 Page 5 x CHAIR'S REPORT Chair Butler suggested October 12 -13 for the adopt -a -park cleanup and he will send out an email to Commissioners. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau, seconded by Commissioner Miskowiec to adjourn the regular meeting at 7:40 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. E