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HomeMy WebLinkAboutNovember 7, 2013C I T Y O F p (ALNDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting November 7, 2013 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (10/3/13) 4. Review TH Construction Sketch Plan 5. Discuss Tournament Application Form for Softball /Baseball (Fees), Cont. 6. Consider Naming of 40 Acre Sports Complex/3535 -161St Avenue NW 7. Update of Rose Park Layout - Reconstruction /14 -13 8. Recommend Donation /Eveland Fields Batting Cage 9. Anoka County Sheriff's Department 3`d Quarterly Report 10. Park Dedication Improvement Fund 3rd Quarterly Report/Finance © Department 11. Schedule Workshop Meeting 12. Outstanding Items 13. 14. Chair's Report 15. Adjournment x H S x PARKAND RECREATION COMMISSIONMEETING NOVEMBER 7, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on November 7, 2013 at 7:00 p.m., at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN. Commissioners Present: Chair Ted Butler, Commissioners Alisa Lewnau, Jim Lindahl, Andrew Melberg, Shane Stenzel and Shaun Van Vark Commissioners Absent: Commissioner Mark Miskowiec Also Present: Assistant Public Works Director, Todd Haas Others RESIDENT FORUM No one appeared to address the Commission APPROVAL OFAGENDA The agenda was approved as presented. APPROVAL OFMINUTES There were no changes to the minutes. Motion by Commissioner Lindahl, seconded by Commissioner Lewnau to approve the minutes of the October 3, 2013 Park and Recreation Commission meeting as presented. Motion carried on a 6 -ayes, 0 -nays, 1- absent ( Miskowiec), 0- present vote. REVIEW TH CONSTR UCTION SKETCH PLAN Assistant Public Works Director Haas reviewed the Park and Recreation Commission is requested to review and consider the park dedication requirements for the proposed TH Construction Sketch Plan located near the intersection of 141St Lane NW and Prairie Road NW. A copy of the sketch plan was provided for Commission review. The sketch Regular Andover Park & Recreation Commission Meeting Minutes — November 7, 2013 Page 2 © plan does not include a park for the development. The closest park to this development is identified on the map. Mr. Tony Hennan, TH Construction, stated they are constructing 17 lots and service the existing house with sewer and water for a total of 18 lots. Mr. Haas stated the Public Works Staff have reviewed the sketch plan and recommends that no additional parkland be dedicated in this general area. Staff is recommending a connection to the trail be constructed from the cul -de -sac to the trail located on Prairie Road NW. Staff recommends park dedication be cash in lieu of land. If any of the property in this general area is dedicated as park, the cash portion that is due for the remainder of the park dedication will be calculated based on the formula as per City Code 11- 3 -7(C). The more land required to be dedicated the lesser the park dedication fee portion will be. Motion by Commissioner Lindahl, seconded by Commissioner Melberg to accept cash in lieu of land for park dedication with a trail connection be constructed from the cul -de -sac to Prairie Road NW trail. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Miskowiec) vote. DISCUSS TOURNAMENT APPLICATION FORM FOR SOFTBALLIBASEBALL (FEES), CONT. Mr. Haas reviewed the Park and Recreation Commission is requested to recommend approval of the additional fees to the application form for adult softball/baseball tournaments. This item was tabled from the last meeting on September 5, 2013 to allow staff to revise the 2014 Tournament Application Form in regards to adult softball/baseball tournaments that would be requesting maintenance of fields by the City. The only changes to the application are the additional escrow, which are highlighted on the revised document. If the Commission is still in agreement to move forward with the revision, it will be necessary to make a recommendation to the City Council for their next meeting of November 19, 2013. The revised language reads "and a $300 escrow per field for additional maintenance. Note: Any remaining escrow will be returned to the applicant once the final City maintenance personnel costs have been determined. If it has been determined that the fees collected are not enough to cover the City maintenance personnel costs of the tournament, the applicant will be responsible to pay for these costs prior to the release of any damage deposits that may have been collected for the tournament." Chair Butler suggested the word "fee" after escrow be removed and the word "escrows" be changed to "escrow" and the last "fees" be changed to deposits. The word "these" should be changed to "the." 141D Regular Andover Park & Recreation Commission Meeting Minutes —November 7, 2013 Page 3 © Motion by Commissioner Lindahl, seconded by Commissioner Lewnau, to recommend approval of the revised tournament application and the additional fees for adult's fees for softballibaseball. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Miskowiec) vote. CONSIDER NAMING OF 40 ACRE SPORTS COMPLEX/ 3535 —161x` AVENUE NW Mr. Haas reviewed the Commission is requested to consider naming of the 40 Acre Sports Complex. The list of park or facility names that were submitted was provided to the Commission. The Commissioners were requested to select their top three names and bring those suggestions to the meeting. The Park and Recreation Commission is requested to recommend the top three park or facility names of the 40 Acre Sports complex to the City Council. Chair Butler suggested perhaps Bennett be used to name a field. Commissioner Stenzel stated he liked the Pine Hills North -South suggestion. Commissioner Van Vark stated the north -south reference may be difficult for people coming from out of town. Mr. Haas stated maps of all the city parks are available on the website. Commissioner Melberg suggested Adrenaline Acres would be a draw to the park. Q Chair Butler suggested the name be short. Commissioner Stenzel stated Legacy Pine Park would be fine also. Chair Butler suggested Pine Hills North, Oak Run Sports Complex, and Pine Ridge Sports Complex. Motion by Commissioner Stenzel, seconded by Commissioner Lewnau, to recommend to the City Council the top 3 park or facility names as Pine Hills North (Vt choice), Oak Run Sports Complex, and Pine Ridge Sports Complex. Motion carried on a 6 -ayes, 0- nays, 1- absent (Miskowiec) vote. DISCUSS ROSE PARK LAYOUNT — RECONSTRUCTION 114 -13 Mr. Haas reviewed the Park and Recreation Commission is requested to discuss Rose Park and determine if grass infields should be installed as part of the improvement to the ball fields. Based on suggestion at the last meeting, staff has had an opportunity to discuss the option of grass infields with Brad Schotzko, President of the Andover Baseball Association (ABA). Based on this discussion, ABA would like for the City to install grass infields for the age group (6 &7 year olds) that will be assigned to Rose Park. Ball players for 6 -7 year olds are hitting off the pitching machine. Regular Andover Park & Recreation Commission Meeting Minutes —November 7, 2013 Page 4 © Mr. Haas stated Mr. Schotzko has indicated that if the Commission is in agreement with grass infields, ABA is committed to train their coaches each year about cleanup of grass edges to remove any ag -lime that may have ended up in the grass and to take care of preparing the mounds at the end of each night they are used. If the Park Commission would like to have a grass infield, it will be necessary to make a motion to do so. Keep in mind that the grass infields will also need to be irrigated. Mr. Haas indicated the design of the park will be done over the winter months so input by the Park Commission at this meeting will be helpful in regards to the grass infield and irrigation that will be necessary if grass infields are approved by the Commission. Commissioner Van Vark asked what the additional cost for grass and irrigation would be and Mr. Haas stated a couple hundred for the grass and less than $1000 or so for the irrigation. Commissioner Stenzel suggested maintenance work with the coaches to help with maintenance issues. RECOMMEND ACCEPTING DONATION /ANDOVER HIGH SCHOOL FASTPITCH BOOSTER CLUB /EVELAND FIELDS BATTING CAGES © Mr. Haas reviewed this item is in regards to recommending approval of a resolution to the City Council accepting the donation made by Andover High School Fastpitch Booster Club to upgrade fencing and the installation of a batting cage at the south varsity field at Eveland Fields. Mr. Haas reviewed Connie Huberty, Andover High School Varsity Fastpitch Coach, contacted staff a few months ago about constructing a batting cage at Eveland field. In September, staff met again with Ms. Huberty and other school representatives to discuss further as to what improvement are needed to help improve their program and to discuss other fencing improvements that were necessary along with a batting cage. The final details of improvements that were decided on are as follows: The City of Andover will be responsible to grade the area for the batting cage. The Andover High School Fastpitch Boosters Club will provide all labor, material and costs for the batting cage and for replacing the first base line fencing (being replaced to help keep the softballs in place on over throws and protect vehicles from being hit by foul balls). There were a couple other improvements that are being done at the south varsity field, which includes a fence on the third base side of the field (north of the dugout) from the third base fence to the outer taller fence to keep vehicles from driving on the field. The other improvement that is being done to the field is removal of the ag -lime along the © outfield fence. The ag -lime is not necessary and is being replaced with topsoil and seed. These improvements are being funded by the City. Most of the work has been Regular Andover Park & Recreation Commission Meeting Minutes — November 7, 2013 Page 5 © completed. Andover High School has been interested in these improvements for a while and since the funding became available and will help their program get a good start in the spring of 2014, it was determined to start the project this fall since the weather was cooperating. Mr. Haas noted Eveland fields are under the ownership of the City of Andover. There is a Joint Powers Agreement between the City and the School District in regards to the use of the facility. The City maintains all three fields during the months of June thru August, and the School District maintains the three fields for the other 9 months (Sept thru May). The Park and Recreation Commission is requested to recommend approval of a resolution to the City Council accepting the donation made by Andover High School Fastpitch Booster Club to upgrade fencing and the installation of a batting cage at the south varsity field at Eveland Fields. Ms. Connie Huberty, Andover High School, appeared before the Commission. She stated the girls, the high school and the City have been working to make this happen. There has been some vandalism on the field. They want to make the donation of the batting cage and fencing to the City. The summer program uses the field as well as Little League and High School. Ms. Huberty stated the City has been very good to work with on this project. Motion by Commissioner Lindahl, seconded by Commissioner Lewnau, to recommend approval of a resolution to the City Council accepting the donation made by Andover High School Fastpitch Booster Club to upgrade fencing and the installation of a batting cage at the south varsity field at Eveland Fields. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Miskowiec) vote. ANOKA COUNTYSHERIFF'S DEPARTMENT 3RD QUARTERLYREPORT A list of reports generated by the Anoka County Sheriff's Office regarding City park activity for the 3'd quarter of 2013 was provided to the Commission. Mr. Haas reminded residents if anything out of the ordinary is noticed in parks to call 911 and the Sheriff's Department will be dispatched. PARKDEDICATIONIMPROVEMENT FUND 3RD QUARTERLY REPORT /FINANCE DEPARTMENT The Park and Recreation Commission were provided with copies of the Project Commitment Listing Report, Balance Sheet and Review and Expenditure Reports for the Park Improvement Fund as of September 30, 2013. S Regular Andover Park & Recreation Commission Meeting Minutes — November 7, 2013 Page 6 © SCHEDULE WORKSHOP MEETING The Park and Recreation Commission is requested to schedule a workshop meeting on Thursday, November 21, 2013 at 7:15 p.m. or shortly thereafter to discuss three items. The following items are recommended to be discussed at the workshop meeting: • Discuss Crooked Lake School Hockey Rink Replacement • Discuss the re- development of Fox Meadows Park • Consider irrigation of parks for 2014 REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Mr. Haas suggested park events for 2014 be added to the November 21, 2013 work session agenda. Chair Butler agreed. CHAIR'S REPORT ® Chair Butler stated Andover Station North ball fields are in good shape but the home plate was damaged from use of the fields. Mr. Haas stated he will mention it to the Parks Maintenance Department. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau, seconded by Commissioner Melberg, to adjourn the regular meeting at 7:40 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Miskowiec) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. \J