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HomeMy WebLinkAboutNovember 21, 2013CI T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting November 21, 2013 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (11/7/13) 4. Consider Application for Scheduled Use of Recreational Facilities/ AHYHA Youth Hockey Jamboree 5. Consider Application for Scheduled Use of Recreational Facilities/Beilly's 3 on 3 Hockey Tournament 6. Consider 2013-2014 Hockey Rink Schedule 7. Outstanding Items 8. © 9. Chair's Report 10. Adjournment 7:15 P.M. or Shortly Thereafter Workshop Session A. Discuss Crooked Lake School Hockey Rink B. Discuss Fox Meadows Park C. Consider Park Irrigation Projects for 2014 D. Consider 2014 Events in City Parks or Facilities u PARKAND RECREATION COMMISSION MEETING NOVEMBER 21, 2013 MINUTES The Regular Bi -Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on November 21, 2013 at 7:00 p.m., at Andover City Hall, 1685 Crosstown Boulevard NW, Andover, MN. Commissioners Present: Chair Ted Butler, Commissioners Alisa Lewnau, Jim Lindahl, Andrew Melberg, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Commissioner Shaun Van Vark Also Present: Assistant Public Works Director, Todd Haas Others RESIDENT FORUM No one appeared to address the Commission APPROVAL OFAGENDA The agenda was approved as presented. APPROVAL OF MINUTES There were no changes to the minutes. Motion by Commissioner Lewnau, seconded by Commissioner Melberg, to approve the minutes of the November 7, 2013 Park and Recreation Commission meeting as presented. Motion carried on a 5 -ayes, 0 -nays, 1 -absent (Van Vark), 1 -present (Miskowiec) vote. CONSIDER APPLICATION FOR SCHEDULED USES OF RECREATIONAL FACILITIESIAHYHA YOUTHHOCKEYJAMBOREE Assistant Public Works Director Haas reviewed the Park and Recreation Commission is requested to consider approving the Application for Scheduled Use of Recreational Facilities (City Complex Outdoor Hockey Rinks) as requested by the Andover Huskies Youth Hockey Association (AHYHA) for a Youth Hockey Jamboree from January 17- 19, 2014. The days being requested are as follows: Friday, January 17, 2014 from 5 p.m. to close at City Complex Outdoor Hockey Rinks (both east and west rinks). Saturday and Sunday, January 18-19, 2014, from 8 a.m. to 6 p.m. at City Complex Outdoor Hockey rinks (both east and west rinks) Mr. Chris Grandell, AHYHA, stated this will be their fourth year of holding this jamboree. Last year there were 525 players. A silent auction is also held with proceeds Regular Andover Park & Recreation Commission Meeting Minutes —November 21, 2013 Page 2 going to help military families afford to play hockey. Teams have expressed interest from many communities. Motion by Commissioner Lindahl, seconded by Commissioner Lewnau, to approve the Application for Scheduled Use of Recreational Facilities at the City Complex Outdoor Hockey Rinks for an AHYHA Youth Hockey Jamboree. Motion carried on a 6 -ayes, 0 - nays, 1 -absent (Van Vark). CONSIDER APPLICATION FOR SCHED ULED USE OF RECREATIONAL FACILITIES/BEILLY'S 3 ON HOCKEY TOURNAMENT Mr. Haas reviewed the Park and Recreation Commission is requested to consider approving an Application for Scheduled Use of Recreational Facilities (one rink at the City Complex Outdoor Hockey Rink Facility) as requested for a Beilly's 3 on 3 Adult Hockey Tournament on Saturday, January 25, 2014. The application was received from William Anderson. The group is requesting the use of one rink on January 25th. Since the applicant is flexible in the hours, Staff would recommend the hours be from 1 p.m. to 7 p.m., which will give time for teams to clear out of the warming houses and for the attendant to cleanup before the doors are locked at 8 p.m. Staff recommends the fee for the usage of one rink, for the adult tournament be $100 for the 6 hours. Mr. William Anderson and Mr. Mike Patterson, representing Beilly's 3 on 3 Hockey Tournament appeared before the Commission. They gave a brief summary of the history of the tournament and stated they follow the pond hockey rules. This will be the first tournament of what they hope to be an annual event. Motion by Commissioner Miskowiec, seconded by Commissioner Lewnau, to approve the Application for Scheduled Use of Recreational Facilities for a 3 on 3 Adult Hockey Tournament at the City Complex Outdoor Hockey Rink subject to payment of $100 for the use of one rink. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Van Vark) vote. CONSIDER 2013-2014 HOCKEY RINK SCHEDULE Mr. Haas reviewed the Commission is requested to review the 2013-2014 hockey rink schedule. Mr. Haas noted to date the City has only received an application from the Andover Huskies Youth Hockey Association (AHYHA). Anoka, Coon Rapids and St. Francis Youth Hockey Associations were notified that rinks were available for them to reserve. Coon Rapids is the only association that responded verbally that they will not need outdoor ice from Andover. Mr. Haas provided for the Commission the proposed schedule and the rinks that AHYHA plan on using for the 2013-2014 season. AHYHA will be responsible to provide supervision (either a coach or member of the association) on Mondays, Tuesdays, and Thursdays from 4 p.m. until 8:30 p.m. The City will be providing a warming house attendant on all the other days of the week. The City will be providing a warming house attendant at Hawkridge Park every day of the week. Chair Butler suggested it be communicated to the residents the Hawk Ridge rink will be open for recreational hockey. Mr. Haas stated it is in the newsletter. Regular Andover Park & Recreation Commission Meeting Minutes —November 21, 2013 Page 3 Commissioner Miskowiec asked if Hawk Ridge rink is used. Mr. Haas stated Hawk Ridge gets used often because it is available. Chair Butler stated Hawk Ridge hockey rink was rebuilt a few years ago due to resident's request. Ms. Jeannette DeWandeler, Outdoor Rink Coordinator for AHYHA, stated they will staff the rinks from 4-9 p.m. to allow for cleanup. She asked if it is possible to get combination locks for the doors as there were issues with keys last year. She stated Mike Antilla would like to be copied on any email correspondence regarding the use of the rinks. Mr. Haas requested she call and talk to him about the lock boxes. Motion by Commissioner Lewnau, seconded by Commissioner Miskowiec, to approve the 2013-2014 hockey rink schedule as presented. Motion carried on a 6 -ayes, 0 -nays, 1 - absent (Van Vark) vote. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On - Going Projects, Task Force Updates and Other Items of Interest. CHAIR'S REPORT Nothing to report. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau, seconded by Commissioner Lindahl, to adjourn the regular meeting at 7:17 p.m. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Van Vark) vote. The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on November 21, 2013 at 7:18 p.m. Commissioners Present: Chair Ted Butler, Vice Chair Jim Lindahl, Alisa Lewnau, Andrew Melberg, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Commissioner Shaun Van Vark Also Present: Assistant Public Works Director, Todd Haas DISCUSS CROOKED LAKE SCHOOL HOCKEY RINK Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussion on the possibility of removing the Crooked Lake School Hockey Rink due to the challenges that have been raised by the Parks Maintenance Department and finding a new location for a new hockey rink. The last time this was discussed was on June 6, 2013 and the motion was made to table the item until a suitable area is found or until a decision is made to reconstruct the rink at Crooked Lake School. Since the 2015-2019 CIP discussion is right around the corner and the interest from the City Council to resolve this issue with the rink. The Park Commission needs to be proactive and recommend if Regular Andover Park & Recreation Commission Meeting Minutes — November 21, 2013 Page 4 the rink should be reconstructed at its current location or relocate the rink to another park or facility. Mr. Haas stated Public Works Staff would like to see a recommendation made so plans can be made next summer to get an early start on any repairs that need to be made by Public Works if the rink is to stay. Otherwise, Public Works Staff is recommending the rink be relocated to another park or facility. Mr. Haas reviewed the parks or facilities that are being recommended: • City Hall Outdoor Hockey Rink Facility • Fox Meadows Park • Pine Hills Park (south side of 161" Avenue NW) Commissioner Lindahl stated the arking would need to be reviewed for the City Hall Outdoor Hockey Rink Facility (3' rink). A map showing a possible location for the third hockey rink was provided for Commission review. Mr. Haas stated the Pine Hills Park location would cost a bit more because currently there is a large hole that would need to be filled. Commissioner Miskowiec asked how much the earth work would cost. Mr. Haas stated the majority of the cost would be the storm sewer. Chair Butler stated this item was tabled until a suitable location could be found in close proximity to Crooked Lake School. Commissioner Stenzel suggested Hidden Creek North as a possible location. Mr. Haas stated it could be a smaller hockey rink at Hidden Creek North and would serve the neighborhood. Mr. Haas stated the noise and lights could be an issue for the neighborhood. Chair Butler stated there is a warming house at Crooked Lake School and there is not a warming house at Pine Hills Park or Fox Meadows Park. Commissioner Stenzel stated his second choice would be the City Hall location. Mr. Haas stated Crooked Lake School rink is currently the least used by residents when the association is not using it and most people drive to it rather than walking. Commissioner Lewnau asked if a third rink were added to City Hall location would the capacity of the warming house be sufficient. The AHYHA representatives stated it would be too small. Chair Butler suggested start times of games be staggered to alleviate this. Chair Butler stated it is difficult to justify spending more funds on parking or warming houses when Crooked Lake School rink could be used. Chris Grandell and Jeanette DeWandeler of AHYHA were asked for their opinions on Crooked Lake rink. Mr. Grandell stated he thinks it would make sense to fix Crooked Lake School. He stated if there was a way to improve the ice and the access from warming house to the rink then that might work. He stated the third City Hall rink would be a good option also. Regular Andover Park & Recreation Commission Meeting Minutes —November 21, 2013 Page 5 Commissioner Melberg asked why the association does not want to go further north as three miles is not a long distance to drive to an alternate rink. Mr. Grandell stated he does not know why they do not schedule at Hawk Ridge Park. Chair Butler stated Hawk Ridge is located in St. Francis School District. Mr. Haas reviewed the list of challenges that have been raised for the Crooked Lake Elementary School rink location. Commissioner Miskowiec stated he thinks a rink at Hidden Creek North Park would make sense. Commissioner Miskowiec requested a survey of the residents be done to find out if they would be in favor of a hockey rink at Hidden Creek North. Chair Butler requested a cost estimate be done of the three proposed locations. Commissioner Lewnau asked if a cost estimate could be done to reconstruct Crooked Lake. Mr. Haas stated the Public Works department would like it removed. Mr. Haas stated Hidden Creek North does have some potential. Commissioner Lindahl stated a warming house and lights would need to be added. Chair Butler requested a cost estimate for putting the hockey rink at Hidden Creek North and also the City Hall hockey rink. Mr. Haas stated he will provide that at the next Commission meeting. Commissioner Miskowiec suggested if expansion were done at City Hall why would not two more rinks be added for a total of 4 rinks. Commissioner Lindahl stated that would be a longer range plan. DISCUSS FOX MEADOWS PARK Mr. Haas reviewed the Park and Recreation Commission is requested to begin discussing park improvements that could be made at Fox Meadows Park. As per the 2014-2018 Capital Improvement Plan, Fox Meadows Park is scheduled for possible redevelopment in 2017. The redevelopment of the park could be moved up a year or two or back a year or two or more depending on the Park Commission's interest in redeveloping the park. The existing field is not getting a lot of use due to the condition of the turf that is mostly weeds and sand burrs. The future field(s) and adjacent turf and the playground areas could be irrigated. The question that needs to be asked is if it is feasible to construct a well with controls for the price of about $125,000 - $150,000 for one field plus a smaller and/or midsized field. Since this park has had concerns over the years with area residents, staff is recommending that a committee be formed consisting of two Park Commissioner's and a few residents who have expressed interest as part of the neighborhood survey that was conducted this past summer. City Staff would serve as a liaison to the Committee providing the information that is necessary to make a recommendation to the Park and Recreation Commission. The Park and Recreation Commission is requested to begin discussing park improvements that could be made at Fox Meadows Park and determine if a Committee should be formed to discuss the improvements that should be made. Regular Andover Park & Recreation Commission Meeting Minutes — November 21, 2013 Page 6 Commissioner Miskowiec asked how much the Tulip Street (40 Acre Sports Complex) project will cost. Mr. Haas stated that is not known yet. Right now park dedication funds are not being used for the Tulip Street project. Chair Butler stated it is a good idea to create a Task Force. Commissioner Stenzel, Miskowiec and Lewnau offered to participate in the Task Force. Meetings will be started in January prior to the January 16, 2014 Commission meeting. Mr. Haas stated 4-5 residents offered to participate on a Task Force. CONSIDER PARK IRRIGATION PROJECTS FOR 2014 Mr. Haas reviewed the Park and Recreation Commission is requested to consider the park irrigation projects for 2014. The Capital Improvement Plan for 2014 includes irrigation of 1 or more parks. The following is a list of the park irrigation projects that are recommended by Public Works staff. Oak Bluff Park — Municipal water is adjacent to the park so therefore a well would not need to be drilled although a water service will need to be installed. The soccer field and grass areas adjacent to the playground equipment/parking areas would be the areas that are recommended to be irrigated. Estimated cost will be between $16,000 - $18,000. Wild Iris Park — Municipal water is adjacent to the park so therefore a well would not need to be drilled although a water service connection and water line will need to be installed from Underclift Street NW to the park. The ball field and grass areas adjacent to the playground equipment/parking lot would be the areas that are recommended to be irrigated. Estimated cost will be between $17,000 - $20,000. Hills of Bunker Lake West Park — Municipal water is adjacent to the park so therefore a well would not need to be drilled although a water service connection and water line will need to be installed from 139th Lane NW to the park. The soccer field and grass areas adjacent to the playground equipment/parking lot would be the areas that are recommended to be irrigated. Estimated cost will be between $17,000 - $20,000. The estimated costs are for mainly material and equipment rental as the labor would be completed by Public Works maintenance staff. Public Works Staff would recommend Oak Bluff Park be considered for 2014. Commissioner Miskowiec asked if Council did not direct the Commission not to hook up the parks to the City water system. Mr. Haas stated on these smaller fields it is ok. Chair Butler stated the Park Maintenance Fund pays for the water. Commissioner Miskowiec asked what the cost of water is per year using City water. Mr. Haas stated he will research the cost. Mr. Haas stated the water is metered to 1 inch per week. Chair Butler suggested the priority is fine. Commissioner Lewnau stated she would like to see Hills of Bunker Lake West Park happen first. Commissioner Lindahl suggested Oak Bluff be done first. Regular Andover Park & Recreation Commission Meeting Minutes — November 21, 2013 Page 7 It was the consensus to agree with staff's recommendation on the priority order for park irrigation projects. DISCUSS 2014 EVENTS IN CITY PARKS OR FACILITIES Mr. Haas stated the Park and Recreation Commission is requested to discuss potential 2014 events in City parks or facilities and reviewed the following: Melberg — 2014? (Commission Term expires at the end of 2013) Van Vark — Skate Park Competition and Camp 2014? Stenzel — 2014? Lindahl — Organized Trail Bike Ride — Commissioner Lindahl will need to submit information by March 4, 2014 in time for the May -June newsletter (Commission Term expires at the end of 2013). Butler — 2014? Lewnau — 2014? Miskowiec — 2014? Commissioners were requested to think about ideas for projects and agreed this will be reviewed in 2014 after the City Council interviews and selects two individuals to fill the Park Commission vacancies that are available. ADJOURNMENT OFREGULAR MEETING Motion by Commissioner Lewnau, seconded by Commissioner Miskowiec, to adjourn the workshop meeting at 8:00 p.m. Motion carried on a 6 -ayes, 0 -nays, 1 -absent (Van Vark) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc.