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HomeMy WebLinkAboutJuly 8, 2013® ANDOVER� eam*nun� Cenfe� Andover YMCA Community Center Advisory Commission Meeting Monday, July 8, 2013 Andover City Hall Conference Room A 6:00 pm 1. Call to Order 2. Approve Minutes — June 10, 2013 3. YMCA Update © 4. ACC Staff Update 111D a. Fun Fest Council Booth Schedule b. Status Report 5. Budget 6. Other Business a. Hope 4 Youth Off -Site Tour 7. Adjournment 15200 Hanson Blvd. NW • Andover, MN 55304 Ph: 763 - 767 -5100 • Fx: 763 - 755 -2129 Website: www.andovermn.gov /acc • E -mail: accinfo @andovermn.gov ANDOVERS1 Q eam"11N# eeN er Andover YMCA Community Center Advisory Commission Meeting Minutes Monday, July 8, 2013 6:00 pm Andover City Hall In Attendance: Mike Knight, Tony Howard, Frank Kellogg, Erick Sutherland, Allison Boes, and Mark Chevalier (arrived at 6:30 pm) Absent: Robin Chambers and Ted Butler Call to Order 6:00 pm Approval of Minutes — June 10, 2013 - minutes approved as written. YMCA Update • Fall On -Line Registration is now available. • 41,000 visits( an increase of 3,000 visits from last yr) weather maybe playing apart in increase • 175 units above budget • Healthy living race raised $7,100 for Y Partners Campaign. 280 participants took place in event. • Summer programs are at 110% • Subway Lunches for summer power programs are going well. • Subway and YMCA have implemented a reading incentive program for kids to receive free 8" pizza. Staff Update • Reviewed facility status report • Reviewed marketing efforts being done with QCTV cable • Reviewed incentives that are available to customers when they've booked their event with us — (includes: in -house ads on REACH screens, handouts, city reader sign and newsletter if applicable). Added incentives to partner where applicable: YMCA (swim passes /fitness), Subway (food/beverage) and Parties that Bounce (Inflatables). • Mr. Kellogg suggested that we look at adding a budget for marketing. • Discussed coverage for Andover YMCA Community Center Community Booth during Fun Fest. Budget • Mr. Kellogg would like Erick to provide information on field house usage for 2012 as well as projection for 2013. • It was noted on the 2014 budget worksheet that the programming numbers looked off. Staff will check into it and bring findings to next meeting. Andover YMCA Community Center Advisory Commission Minutes July 8, 2013 X • The 2014 Proposed Budget was presented — commission passed unanimously. Erick will present the budget to council during the council workshop in September. Other Business • Commission proceeded to off -site tour /information at the Hope4Youth organization in Anoka, MN. Next meeting will be held on Monday, August 12th at the Andover YMCA Community Center in room B. Meeting adjourned at 9:00 pm Submitted by, Cindy Ramseier \= J Eft