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Home My WebLink AboutWK - November 26, 2013?CNT Y O F DUW 1685 CROSSTOWN BOULEVARD N.W. *AN DOVER, MINNESUTA 553U4 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV City Council Workshop Tuesday, November 26, 2013 Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. Discuss Amendments to Lower Rum River WMO Joint Powers Agreement 3. Discuss Trail Stop Signs & Way Finding Signs - Engineering 4. Discuss Proposed Overlay Program - Engineering 5. Review /Discuss Potential Community Survey Questions - Administration 6. 2014 Budget/Levy Discussion & Preview Budget Hearing Presentation -Administration 7. 2013 General Fund Budget Progress Report- Administration 8. October 2013 City Investments Review - Administration 9. Other Business Closed Session 10. Discuss City Administrator Performance 11. Adjournment :AC I T Y 0 F 4? NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Mayor & City Council CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of 1u-b@ Works /City Engineer From: Todd J. Haas, Assistant Public Works Subject: Discuss Amendments to Lower Rum River WMO Joint Powers Agreement - Engineering Date: November 26, 2013 INTRODUCTION The City Council is requested to discuss two items relating to the Lower Rum River Watershed Management Organization ( LRRWMO). DISCUSSION The 2 items to be discussed are as follows: • The first item is in regards to an amendment to the Joint Powers Agreement (JPA) for the establishment of the LRRWMO. The amendment is being proposed as there is very small portion in the northwest corner the City of Coon Rapids (where Walmart, Cub and a number of other businesses are located) that has been petitioned by the City of Coon Rapids to be relocated from the LRRWMO to the Coon Creek Watershed District (CCWD). This request has been approved by the Minnesota Board of Water and Soil Resources (BWSR) and the CCWD. But for this to happen, the LRRWMO Joint Powers Agreement needs to be amended. Attached is draft amendment for your review. • The second item is an update to proposed Joint Powers Agreement that expires by its own terms on January 1, 2015. The City of Ramsey has requested several other changes to the JPA, most notably a proposal to use weighted voting on capital improvement projects. The Council is requested to weigh in on this. Attached is a memorandum from Charlie LeFevere of Kennedy & Graven, Attorney for the LRRWMO, with his comments and recommendations. Since this JPA is a contract between the four member cities, it cannot be changed without consent of the City Councils of all four cities. ACTION REQUESTED The City Council is requested to discuss two items relating to the Lower Rum River Watershed Management Organization ( LRRWMO). Respectfully submitted, Todd J. Haas Attachments: Map AMENDMENT TO JOINT AND COOPERATIVE AGREEMENT FOR THE ESTABLISHMENT OF THE LOWER RUM RIVER WATERSHED MANAGEMENT ORGANIZATION TO PLAN, CONTROL AND PROVIDE FOR THE DEVELOPMENT OF THE LOWER RUM RIVER WATERSHED THIS AMENDMENT is made and entered into as of the date of execution by all of the cities of Andover, Anoka, Coon Rapids and Ramsey, Minnesota (hereinafter collectively referred to as the "Parties "). WITNESSETH: WHEREAS, the Parties have entered into a Joint Powers Agreement, effective September 5, 1995, entitled the JOINT AND COOPERATIVE AGREEMENT FOR THE ESTABLISHMENT OF THE LOWER RUM RIVER WATERSHED MANAGEMENT ORGANIZATION TO PLAN, CONTROL AND PROVIDE FOR THE DEVELOPMENT OF THE LOWER RUM RIVER WATERSHED (the "Joint Powers Agreement "); and WHEREAS, the Joint Powers Agreement established the Lower Rum River Watershed Management Commission (the "Commission"), a watershed management organization pursuant to and in accordance with the Metropolitan Surface Water Management Act, Minn. Stat.. Secs. 103B.201 to 103B.255, and Minn. Stat., Sec. 471.59; and WHEREAS, the City of Coon Rapids has petitioned the Minnesota Board of Water and Soil Resources (`BWSR ") to approve removing that part of the Lower Rum River Watershed Management Organization's area lying within the City of Coon Rapids from the Lower Rum River Watershed Management Organization and attaching it to the Coon Creek Watershed District; and WHEREAS, BWSR has approved the change in boundaries of the Lower Rum River Watershed Management Organization and the Coon Creek Watershed District; and WHEREAS, the City of Coon Rapids has requested that the Joint Powers Agreement be amended to remove Coon Rapids as a party; and WHEREAS, the parties agree that such amendment is fair, reasonable, and in the best interests of the public. NOW, THEREFORE, on the basis of the premises and mutual covenants and agreements hereinafter set forth, the Parties agree as follows: The Joint Powers Agreement is amended as follows: a) The words "Coon Rapids" are deleted from the first paragraph of the preface of the Joint Powers Agreement; 435066v1 LW105 -1 1 b) The words "three cities" is substituted for the words "four cities" in the first sentence of the third paragraph of the preface; c) The words "three cities" is substituted for the words "four cities" in the seventh paragraph of the preface; and d) The words "City of Coon Rapids" are deleted from the first paragraph of Article IV. 2. Coon Rapids will continue to be responsible for all charges and assessments made for fiscal year 2013 notwithstanding its withdrawal from the LRRWMO. 3. Except as modified herein, the Joint Powers Agreement shall remain in full force and effect. 4. This Agreement shall be effective upon ratification by the City Councils of all of the Parties and the execution of this Agreement by all Parties. Upon receipt of certified copies of resolutions approving the Amendment to this Agreement and executed copies of the Amendment by all of the Parties, the Secretary of the Commission shall supply to the City Clerk of each of the Parties a copy of the resolutions and of the signed agreement. 5. This Amendment may be executed in several counterparts, each of which, when assembled to include an original signature for each of the Parties, will constitute a complete and fully executed original. IN WITNESS WHEREOF, the undersigned, as duly authorized by action of their City Council, have caused this Agreement to be executed in accordance with the Authority of Minn. Stat., Sections 10313.201 to 10313.255 and 471.59. Dated: 435066v1 LW105 -1 2 CITY OF ANDOVER By: Its Mayor And by: Its City Clerk Dated: Dated: Dated: 435066v1 LW105 -1 3 �s •r611". 0mv_� By: Its Mayor And by: Its City Manager CITY OF COON RAPIDS By: Its Mayor And by: Its City Manager CITY OF RAMSEY Its Mayor And by: Its City Clerk Kennedy CHARTERED Date: November 11, 2013 Charles L. LeFevere 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337 -9215 telephone (612) 337 -9310 fax clefevere@kennedy-graven.com b=://www.kennedy-praven.com IU T W31 METERS 1 1 To: Lower Rum River Watershed Management Commission From: Charles LeFevere Re: Proposed Changes to Joint Powers Agreement INTRODUCTION The Lower Rum River Watershed Management Organization ( "LRRWMO ") has requested my comments on proposed changes to the LRRWMO's Joint Powers Agreement. There are two significant reasons to consider amendment to the Joint Powers Agreement ( "JPA ") at this time. One is the proposal that Coon Rapids withdraw from the LRRWMO and attach its territory within the LRRWMO watershed area to the Coon Creek Watershed District. The second is that the JPA expires, by its own terms, on January 1, 2015. In addition, the City of Ramsey has requested several other changes to the JPA, most notably a proposal to use weighted voting on capital improvement projects. The JPA is a contract between and among the four member cities, and it can only be amended with the consent of all four city councils. Therefore, although the comments of the Commission may be helpful to the city councils, the Commission does not have any authority to approve or disapprove changes to the JPA. 2. EFFECT OF FAILURE TO EXECUTE A NEW JPA The existing JPA will continue to be in effect until a new agreement is approved by all four of the member parties or the JPA is otherwise terminated in accordance with its terms. If the member city councils are unable to agree on any proposed amendment, Coon Rapids will have to continue to be a member of the LRRWMO until the JPA expires by its own terms on January 1, 2015 (unless the JPA is earlier terminated in accordance with its terms). Page 1 434997vl LW105 -1 If the JPA terminates on January 1, 2015, Anoka County will take over the responsibilities of the WMO and act as the WMO for the watershed or petition the Board of Soil and Water Resources CBWSR') for creation of a watershed district. In such a case, the County or a watershed district would take on all responsibilities of the WMO for surface water management within the watershed area. The County or a watershed district may do an excellent job with surface water management. However, two things should be taken into consideration by the member cities. The first is that the County or a watershed district could fund capital projects in any one of a number of ways within the watershed. However, these will all generally result in the taxpayers in the largest cities or the cities having the highest tax value paying the largest share of capital projects. The second is that, although the voting power of each of the members of the LRRWMO is limited, no city would have any vote in a decision by the County or a watershed district to undertake a project if it took over as the WMO. 3. USE OF MINNESOTA STATUTES, SECTION 10313.251 TO FUND CAPITAL PROJECTS The authority to fund capital projects under Minn. Stat. § 103B.251 has not been used by the LRRWMO. However, it is referred to in the SPA and in some of the changes proposed by the city of Ramsey. Therefore, it may be helpful to explain how this process works. Three of the SPA WMOs that I represent (Bassett Creek, Shingle Creek and West Mississippi) use the authority of Section 103B.251 to provide funds for capital projects. I do not know whether this authority has been used anywhere in Anoka County. All or any part of the costs of a capital project can be paid for under Section 103B.251 if: a) The project is identified in the WMO's capital improvement plan ( "CIP "); b) The CIP identifies Section 10313.251 as the means of funding the project; and C) The County Board approves (or does not disapprove) inclusion of the project in the CIP during the statutory review process of a watershed plan, or an amendment to the plan, under procedures set forth in state law. The procedure for collecting the funds is a simple one once the project is included in the CIP. It requires that the WMO give notice and hold a hearing on the proposed improvement and, following the hearing, make findings that the proposed improvement "will be conducive to public health and promote the general welfare and is in compliance with Sections 103B.205 to 103B.255 and the plan adopted pursuant to Section 103B.251 ". Once this is done, the WMO simply has to certify the cost of the improvement to the county before October lsl. In a nutshell, the WMO sends a bill to the county. The statute does not specify the source of funds that the county is to use for payment of these costs. In Hennepin County, the County has established taxing districts using the boundaries of each WMO that uses Section 103B.251 and levies ad valorem property taxes within that area. However, the County could use its general funds, or a county -wide levy, or any other source of funds available to pay the bill for the project. Page 2 434997v1 LW105 -1 If the county levies a tax within the area of the watershed, the taxpayers of the same area may have to pay the bill. However, if the county pays for the project, the cities will not have to raise funds through city ad valorem taxes or utility charges. 4. WEIGHTED VOTING A. Backeround. Most of the changes of substance proposed by Ramsey relate to the proposal to use weighted voting for capital projects. Under the proposal, the votes of members would be weighted in accordance with each member's annual contribution, and the vote, so weighted, would have to exceed 66% for a capital project. B. Legality of Weighted Voting. There is no general prohibition against weighted voting in joint powers organizations. However, it may not be legally authorized in this case. Minn. Stat. § 103B.211, subd. 1(c) imposes certain restrictions on how voting can be limited in the JPA of a joint powers WMO. It provides "decisions by • joint power board may not require more than a majority vote, except a decision on • capital improvement project, which may require no more than a two- thirds vote." It may be argued that the language proposed by Ramsey does not require more than a two- thirds vote since the weighted voting is only required to have 66% of the votes. However, it seems to me that is likely that this is not consistent with purpose of the law quoted above, which I assume to be that the legislature did not want to allow joint powers organizations to make it too difficult to undertake capital projects. Once Coon Rapids is out of the LRRWMO, there will only be three members left. If Ramsey and Andover or Ramsey and Anoka voted for a project, the project would be approved under both the existing JPA and the amendment proposed by Ramsey. However, if Anoka and Andover voted for a project, the representatives for two - thirds of the cities would have voted for it, and two- thirds of the board members would have voted for it, but this would not suffice under the weighted voting proposal. In this case, only unanimous consent would result in approval of a capital project. I doubt that the legislature intended that JPAs could be written, or amended, to avoid the two- thirds vote limitation and require unanimous approval of a capital project by the simple expedient of using weighted voting. Shortly after Ramsey proposed the amendment for weighted voting, I received a call from Jim Haertel of BWSR who expressed concern about whether weighted voting would be permissible. As of the date of this memo, I have not been advised whether BWSR has made a formal decision in this question. However, because the JPA amendment will have to be approved by BWSR, I would recommend that the question be posed to BWSR whether the weighted voting proposed by Ramsey would be a legally acceptable amendment to the JPA. C. Policy Considerations and Observations. If the weighted voting proposal is determined not to be lawful, consideration of that proposal would end there. Page 3 434997v1 LW105 -1 However, if it is determined that there is no legal reason why weighted voting cannot be instituted, whether to do so becomes a policy question. There is no single answer that is necessarily right or wrong and, if there is no legal prohibition against such weighted voting in this case, the only real question is whether any given proposal to change the voting requirements is one that can be accepted by the city councils of all of the member cities. As requested by the Commission, I offer the following comments and observations about weighted voting in general. 1) I have seen joint powers agreements for other kinds of joint powers organizations that provide for weighted voting in some form. The agreements that I have seen usually take the form of allowing one of the parties to a joint powers agreement to name additional members to the governing board rather than giving a single person more votes. While weighted voting is not unlawful, in my experience it is rather unusual. 2) In other joint powers organizations that I represent, the issue of weighting of voting has come up from time to time. However, I believe that the parties have generally decided not to pursue this option to avoid disputes and controversy, to avoid creating an impression that one of the parties to a joint enterprise is somehow more important than another, and simply to demonstrate intergovernmental comity. 3) In other joint powers WMOs the contributions by a single city may have a disparity that is quite great. For example, in the Mississippi WMO, the city of Minneapolis contributes, in the form of taxes, over 90% of revenues of the WMO yet has only one vote on a fire- member board. In West Mississippi, the city of Brooklyn Park contributes over 58% (one vote on a five- member board) and in Shingle Creek, the city of Brooklyn Park provides over 24% (one vote on a nine- member board). 4) One argument for weighted voting is that it is a way of addressing the concern of a city that it does not wish to have to pay for a project that it does not support. However, this concern is not unique to parties providing the greatest contribution. Although the amount may be smaller, any party to an organization such as this may find itself outvoted and required to support a project that it does not wish to pay for. 5) Another argument advanced in favor of weighted voting is that the city that will be required to pay the most should have more to say about projects that are constructed by the WMO. It is true that one 2fty may be required to pay more. At the same time it is also true that each similarly situated citizen within the various cities pay about the same. For example, if a given project will cost the average citizen in the watershed five dollars, a larger city will be required to contribute more and it will have more citizens affected. However, a smaller city could very well have the same concern about protecting the financial interests of its citizens and the financial impact on each of its citizens will be the same as the impact of a citizen in a larger city. Page 4 434997v1 LW105 -1 D. Alternatives. If a city in a joint powers WMO is concerned about loss of control or about being required to make contributions, or too large a contribution, for a project imposed on it by other members, these concerns could be addressed in a number of other ways. These include: 1) Changing the formula for calculating each party's percentage. 2) Expanding the dialogue between and among parties before a final decision is made. This could include a longer period of notice to cities, more public hearings, joint meetings of city councils, or other such means. 3) Impose a cap or limit on the amount of CIP project costs that the WMO can order in a given year. 4) Include in the JPA a policy statement that identifies specific concerns about fairness and establishes criteria that will be considered by the WMO before imposing an obligation to pay for capital costs or provide for periodic review of the benefits to each city compared to the costs incurred. For example, the SPA for the Mississippi WMO states: "Projects will be funded in the watershed district on the basis of potential merit to all the Members and according to the criteria established in the MWMO Watershed Management Plan. Annually a review shall take place showing how much each Member, has contributed to the watershed levy and how much each Member has benefited from projects undertaken in their jurisdiction...." 5) Impose a cap on the amount to be spent on a capital project and require that exceeding that cap is permitted only upon approval of exceeding the cap by resolution of two- thirds of the city councils of the member cities. This would create another forum that a city opposing a project could use to attempt to have the project defeated. 6) If specific kinds of capital projects are matters of concern, impose or specify different contributions, or contribution limits, for that kind of project. 5. NUSCELLANEOUS In addition to the comments above, I would recommend that the Commission consider the following: a) If the amendment agreed upon by the cities is as substantial as that suggested by Ramsey, I would recommend that it take the form of a new, single joint powers agreement document that incorporates the changes rather than a second amendment, which will require a reader to go back and forth between several documents to determine the terms of the agreement. b) Although Ramsey does not propose to extend the term of the JPA, I would recommend that such an extension be included with any other changes since it is now just over one year until the JPA expires. Page 5 434997v1 LW105 -1 C) The current JPA is a contract between the four member cities. It cannot be changed without the consent of the city councils of all four cities. Paragraph 7 of the proposed amendment provides that the changes described in paragraphs 1 -4 are to occur immediately upon the city of Coon Rapid's departure from the Commission and the others will be effective on the effective date of the amendment. However, no change can be made without the consent of all parties, including the change that takes Coon Rapids out of the organization. Therefore, it really cannot be a two -step process. That is not to say, however, that the amendment, or amendments, could not be made the subject of separate actions by the city councils. For example, if allowing Coon Rapids to leave the LRRWMO is non - controversial, and can be quickly accomplished, there is no reason why that change could not be made immediately while the cities are considering other, more complicated, changes to the agreement. If you have any follow -up questions about any of these comments, please feel free to give me a call. CLL:peb Page 6 434997v1 LW 105 -1 C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrat FROM: David D. Berkowitz, Director of Pu 'c orks /City Engineer SUBJECT: Discuss Trail Stop Signs & Way Finding Signs/Exercise Stations - Engineering DATE: November 26, 2013 INTRODUCTION The City Council is requested to discuss trail stop signs and way finding signs /exercise stations. DISCUSSION Staff has discussed trail stop signs with the City Council in the past and is looking for final direction. As we move into the winter months the stop sign placements along trial segments are going to be evaluated for removal or replacement. Currently the signs that are in place do not meet the minimum size requirement so they need to be removed or replaced. Scheduled for 2014 is the installation of wayfinding signs along city corridor trails. Staff would like to discuss with the City Council the segments of trial for such signs and the ultimate goal they would like to see when complete. Exercise stations along city trails or other locations are also included in the CIP for installation in 2014. BUDGETIMPACT The CIP identifies $30,000 for the installation of wayfinding signs and exercise equipment along trial segments. It is identified that $10,000 would be funded from Park dedication Funds and the remaining $20,000 form Trails Funds. The removal or replacement of trail stops signs would be funded through the Parks Maintenance Budget. ACTION The City Council is requested to discuss trail stop signs and way finding signs /exercise stations and direct staff on how to proceed with the planning and construction. Respectfully submitted, rte, (D.V -� David D. Berkowitz r Attach: 2014 -2018 WayFinding Signs /Exercise Station CIP item Capital Plan 2014 thru 2018 City of Andover, MN Justification I W ayFinding signs and exercise equipment can make the experience on the City Park and Trail system more enjoyable. Expenditures 2014 2015 2016 2017 2018 Total Improvement 30,000 30,000 Total 30,000 30,000 Funding Sources 2014 2015 2016 2017 2018 Total Park Dedication Funds 10,000 10,000 Trail Funds 20,000 20,000 Total 30,000 30,000 annual maintenance. 49 E ISON� � g O •57 mi. l3RTN AVE � 1UMAq> NAMO Cl0. � � • CIA 32 mi. 71 2 \\_ S _ VS • ,� �•� .87 mile ,R 1.38 mile o � � trail loop ; trail loop VIP *mmona No cr ` e h .56 mi. b M "'- / at k - QOp Parrk it it IIII, 111It1 QJ sr�� ,II, III1 rs uory� �n•5�4 Oy r �?o ,,' _ 2.37 m i-l�e "" t Lak .40 mile trail loop °�ryt ��y Park ., � ` trail loop 9.y cr 119TH If l��l 609 `� gyp( �w- �P *44 FLADERSCIR .35 mile �k trail-Foop trail loop 118TH AVE ` .20 mi. _ u+...uri / //r 116TH AVE a >H AVE W ��f 1.59 He trail loop 1� 1 Imo. r, Trail Distance Map for The Lakes Parks and Open Space Areas - Hard Trail (:::D Water Park vISI ©N Hard Trail Loop O Open Space SHIP IN CASE OF EMERGENCY ^%I Soft Trail Loop CA "a" Park MM RaCraRtlan OparM.nl N WlMparka.can o Distance Marker °_-_°°"°` w E This map provided by the City of Blaine to guide people in the enjoyment o /our hats when walking, running, lolling orbiting. S Trails and bail loops displayed consist of hard and soft surfaces Hard surface trails are black top or sidewalk. Soft surface .o loa .�.� = trails are wood chips, soil or sand. Not all surrounding trails are shown. Trail and trail loop distances are approximate. Fw 98TH LN 98TH AVE 97TH LN /� O 99TH AVE 98TH LN +O 2,Q O, ls�x 97TH LN Trail Distance Map for Cloverleaf Park Park MINNIXYINS Hard Trail ISION Distance Marker This map provided by the City of Blaine to guide people in the enjoyment of our trails when walking, running, rolling or biking. Trails and trail loops displayed consist of hard and soft surfaces. Hard surface trails are black top or sidewalk. Soft surface trails are wood chips, soil or sand. Not all surrounding trails are shown. Trail and trail loop distances are approximate. SHIP IN CASE OF EMERGENCY ... CALL St 1 '^ Park aM Racrwaon D.,a, m l elai�,Far".... N 763. 7656164 0 100 au aao F" 93RD PYE N 92ND LN 92ND IN 92ND LN 9 92ND AV p € 4 N 92ND AVE a U o W •E t V 91ST LN 91ST LN � 3 � • D333D 91St AVE 9lST AVE XYM rn ° 9DrH IN f ^� Park 4a V ae It �y 111 I1 3 89THW 1111111 �� 1�j1tr11 A�1 1111 11 N 1111 1111 i RICE CREEK RKVn _�,Ir 111 1 John Henry Graham Trail 111 Mwa°wa 111 Park SBm LN ;Ji 1111111 �'/NKIRKR i rt'rI Nr �� yy � 381H AVE T,7 $ m iI a r ,r, ,t r� ftN r i I -loop N p D ° W B=m R 0 p SM AVE Trail Distance Map fo-r Kane Meadows Open Space Area Hard Trail Water O Park °f1NNL" VISION 111'x= 111111 Hard Trail Loop O Open Space , „ ,, -;,� SHIP (BLAMN IN CASE OF EMERGENCY "' CALL 911 '^ Distance Marker Park and Raararhon Department hlalnelrka. com N 787-7855164 W E This map provided by the City of Blaine to guide people in the enjoyment of our hails when walking, running, rolling or bikng. ^� ~�;,t r �y S Trails and hail bops displayed consrst of hard and soft surfaces. Hard surface hails are black top or sidewalk. Soft surface hails are wood chips, soil or sand. Not all surrounding trails are shown. Trail and trail loop distances am approximate. D 2w ' FFear • F NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Publi W ks /City Engineer SUBJECT: Discuss Proposed Overlay Program - Engineering DATE: November 26, 2013 INTRODUCTION The City Council is requested to discuss the proposed overlay program process and review potential assessments for such improvements. DISCUSSION As the city's roadway infrastructure continues to age the process of reconstructing roads by reclaiming the bituminous and reconstructing the road is not able to keep up on the need. In 2014 two higher volume roadways (Prairie Road from Andover Boulevard to Crosstown Boulevard and Station Parkway) are scheduled to have a 1.5 inch overlay without reclaiming the existing bituminous other than along the concrete curb and gutter. The entire cross section of Station Parkway will be milled but not reclaimed. In 2015 the city is scheduled to begin the first overlay project for neighborhood residential streets. The following items will be reviewed and discussed at the meeting: • How roads are determined for overlay • Cost allocation for these types of projects • Potential assessment costs • Revisions to the city's assessment policy Attached is a break down for different types of developments and a potential cost allocation based on a percentage of the total project cost. By utilizing an overlay and a reclaim and reconstruction program the city will continue moving in the right direction for keeping up on the roadway infrastructure. ACTION The City Council is requested to review and discuss the proposed overlay program and direct staff on how to proceed with the bullet point items listed above. Respectfully submitted, CM,., 0- David D. Berkowitz Attach: Potential overlay assessment based on percentage OVERLAY ASSESSMENT ANALYSIS SUMMARY Based upon 1.5" bituminous overlay Standard Urban Section Development (Fox Woods) 0.25 acre lots +I- Concrete Curb and Gutter - Edge Mill Assess. % Assess./Lot 25% $600.00 50% $1,190.00 75% $1,780.00 100% $2,370.00 Standard Rural Section Development (Timber River Estates) 1 acre lots +/- Bit Curb - No Edge Mill Assess. % Assess./Lot 25% $860.00 50% $1,710.00 75% $2,570.00 100% $3,420.00 Standard Rural Section Development (Hawk Ridge) 2.5 acre lots +/- Ditch Section - No Edge Mill Assess. % Assess. / Lot 25% $1,470.00 50% $2,930.00 75% $4,390.00 100% $5,860.00 H:\ Engineering\ Miscellaneous \General\Assessment Policy \Overlay Assessment Options.xls e LNDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Review /Discuss Potential Community Survey Questions DATE: November 26, 2013 INTRODUCTION 0 An Andover City Council 2013 -2014 Goal is to "pursue a community survey to determine resident support for current city services and programs ". At the October City Council workshop Council direction was to start this process to assist the Council on gauging public opinion of current services and support for future capital projects. DISCUSSION The last Community Survey was done in 2006 by Decision Resources Incorporated. Decision Resources has recently changed their company name to The Morris Leatherman Company. Administration met with Peter Leatherman from the Morris Leatherman Group to discuss potential questions for a City of Andover Community Survey. It was suggested that the Council review the past questions and provide direction on what types of question the Council would like asked on the next survey. The goal is to have a draft questionnaire ready for Council review by the year's end, finalized in January of 2014, and the survey conducted in February 2014. ACTION REQUESTED The Council is requested to review the attached 2006 Survey and provide direction to staff on what type of questions the Council would like to see in the 2014 Survey. pitted, 0 DECISION RESOURCES, LTD. 3128 Dean Court Minneapolis, Minnesota 55414 ANDOVER RESIDENTIAL QUESTIONNAIRE FINAL MARCH 2006 Hello, I'm of Decision Resources, Ltd., a polling firm located in Minneapolis. We've been retained by the City of Andover to speak with a random sample of residents about issues facing the city. The survey is being taken because your city representatives and staff are interested in your opinions and suggestions. I want to assure you that all individual responses will be held strictly confidential; only summaries of the entire sample will be reported. (DO NOT PAUSE) 1. Approximately how many years have you lived in the City of Andover? LESS THAN TWO YEARS .... 5% TWO TO FIVE YEARS ...13% SIX TO TEN YEARS ...... 28% ELEVEN - TWENTY YRS ... 38% OVER TWENTY YEARS ..... 17% DON'T KNOW /REFUSED..... 0% 2. How would you rate the quality of EXCELLENT .............39% life in Andover -- excellent, GOOD ..................57% good, only fair, or poor? ONLY FAIR ..............4% POOR ...................0% DON'T KNOW /REFUSED..... 1% 3. What do you like most about living in Andover? UNSURE, 2 %; LOCATION, 10 %; QUIET, 9 %; OPEN SPACE /RURAL, 21 %; PEOPLE, 8 %; HOUSE, 9 %; SMALL TOWN FEEL, 6 %; SCHOOLS, 8 %; NEIGHBORHOOD, 14 %; PARKS, 3 %; SAFE, 3 %; SHOPPING, 6 %; SCATTERED, 2 %.. 4. What do you think is the most serious issue facing the City of Andover today? UNSURE, 9 %; NOTHING, 10 %; GROWTH, 31 %; SCHOOL FUNDING, 4 %; TRAFFIC, 13 %; CRIME, 5 %; HIGH TAXES, 14 %; STADIUM ISSUE, 2 %; NEED OWN POLICE AND FIRE, 3 %; NEED MORE PARK AND RECREATION FACILITIES, 2 %; NEED MORE RETAIL, 2 %; IMPROVE STREET REPAIR, 2%; SCATTERED, 4 %. (5) 5. How would you rate the sense community pride among Andover residents -- excellent, good, fair, or poor? f EXCELLENT .............19% GOOD ..................69% only ONLY FAIR ..............9% POOR ...................1% DON'T KNOW /REFUSED..... 2% Let's talk about community characteristics in Andover. For each of the following, please tell me if you feel the city has enough, too many, or too,little.... ENO MAN LIT DKR 6. Rental units? 58% 9% 9% 23% 7. Townhomes? 65% 19% 5% 11% 8. Starter homes for young families? 50% 5% 38% 8% 9. "Move Up" housing? 74% 5% 12% 10% 10. Higher cost housing? 76% 14% 3% 7% 11. Senior housing? 32% 2% 40% 26% 12. Parks and open spaces? 63% 10% 25% 3% 13. Trails and bikeways? 55% 9% 32% 5% 14. Service establishments, such as dry cleaners, barbershops, and copy shops? 73% 6% 20% 1% 15. Retail shopping opportunities? 69% 7% 24% 0% 16. Entertainment establishments? 62% 7% 30% 2% 17. Dining establishments? 52% 6% 41% 0% Turning to city services.... I would like to read you a list of a few city services. For each one, please tell me whether you would rate the quality of the service as excellent, good, only fair, or poor.... 18. Police protection? 19. Fire protection? 20. Storm drainage and flood control? 21. Park maintenance? 22. Trail maintenance? 23. Animal control? EXCL GOOD FAIR POOR DK /R 18% 60% 14% 4% 5% 24% 65% 2% 0% 10% 12% 77% 4% 2% 6% 14% 76% 4% 1% 6% 12% 74% 2% 0% 130 7% 73% 10% 3% 8% IF "ONLY FAIR" OR "POOR," ASK: (N =137) J 24. Why do you feel that way? STRAY ANIMALS, 29 %; NEED OWN POLICE AND FIRE, 18 %; POLICE AND FIRE SLOW RESPONSE TIME, 4 %; NEED MORE POLICE PATROLLING, 26 %; BETTER UPKEEP OF PARKS AND TRAILS, 6 %; FLOODING, 13 %; SCATTERED, 40. For the next three city services, please consider only their job on city- maintained streets and roads in neighborhoods. That means you should exclude state and county roads, such as Round Lake Boulevard, Hanson Boulevard, Crosstown Boulevard and Bunker Lake Boulevard, that are taken care of by other levels of government. Keeping that in mind, would you rate each of the following as excellent, good, only fair or poor..... 28. Would you favor or oppose an in- FAVOR .................19% crease in city property taxes to OPPOSE ................72% enhance current city services or DON'T KNOW /REFUSED.... 10% offer additional city services? IF "FAVOR," ASK: (N =74) 29. How much would you be willing EXCL GOOD FAIR POOR DK /R 25. City street repair and vices or offer additional $30.00.. ............150 city services? How about maintenance? 11% 630 21% 6% 0% 26. Snow plowing? 23% 65% 11% 2% 0% 27. Street lighting? 10% 64% 17% 8% 1% 28. Would you favor or oppose an in- FAVOR .................19% crease in city property taxes to OPPOSE ................72% enhance current city services or DON'T KNOW /REFUSED.... 10% offer additional city services? IF "FAVOR," ASK: (N =74) 29. How much would you be willing NOTHING ................1% to pay in additional property $10.00 ................140 taxes to enhance city ser- $20.00 ................18% vices or offer additional $30.00.. ............150 city services? How about $40.00 .................4% $_ per year? (CHOOSE A $50.00 ................15% RANDOM STARTING POINT; MOVE $60.00 ................30% UP OR DOWN DEPENDING ON RE- DON'T KNOW .............4% SPONSE) How about $ per REFUSED ................0% year? (REPEAT PROCESS) 30. What services would you like to see enhanced or of fered? UNSURE, 23 %; STREET REPAIR, 180; OWN POLICE AND FIRE DEPARTMENT, 19 %; STREET LIGHTS, 12 %; PARKS AND TRAILS, 18 %; SIDEWALKS, 5 %; SCATTERED, 5 %. 31. Compared to nearby cities, do you think that the property taxes in Andover are very high, somewhat high, about average, somewhat low, or very low? 32. Do you feel the quality of city services has been able to keep pace with growth in the city? IF "NO," ASK: (N =47) VERY HIGH .............10% SOMEWHAT HIGH......... 33% ABOUT AVERAGE ......... 49% SOMEWHAT LOW........... 3% VERY LOW ...............1% DON'T KNOW /REFUSED..... 5% YES ...................83% NO....................12% DON'T KNOW /REFUSED..... 5% 33. What services, in particular, have not been able to keep pace? UNSURE, 6 %; ROAD CAPACITY, 30 %; STREET REPAIR, 32%; POLICE AND FIRE SERVICE, 24 %; PARKS AND TRAILS, 6 %; SCATTERED, 2 %. 34. When you consider the city prop- erty taxes you pay and the quality of city services you receive, would you rate the general value of city services as excellent, good, only fair, or poor? EXCELLENT ..............8% GOOD ..................68% ONLY FAIR .............21% POOR ...................2% DON'T KNOW/REFUSED ..... 2% Currently, the City's neighborhood street reconstruction program only assesses those property owners who receive new concrete curb and gutter or have asphalt curb replaced with concrete curb and gutter. Typically, this amounts to about 20% of the total project cost. The asphalt street and storm sewer improvements, usually 80% of the project cost, are not assessed to the property owners but funded through general city -wide property tax revenue. 35. Would you favor or oppose changing the property owner's assessment for these projects to a defined percentage of the total project cost rather than just the cost of concrete and gutter? (WAIT FOR RESPONSE) Do you feel strongly that way? STRONGLY FAVOR......... 3% FAVOR .................11% OPPOSE ................47% STRONGLY OPPOSE....... 17% DON'T KNOW /REFUSED.... 22% IF "STRONGLY FAVOR" OR "FAVOR," ASK: (N =57) D 36. Which of the following per- centages would you be willing to pay? (READ LIST) Moving on.... LESS THAN 15 %.........30% 16% 15 % ...................21% SOMEWHAT SERIOUS...... 34% 20 % ...................16% NOT TOO SERIOUS....... 29% 25 % ....................9% NOT AT ALL SERIOUS .... 21% 30 % ....................0% DON'T KNOW /REFUSED..... 0% 35 % ....................0% VERY SAFE .............40% 40 % ....................4% REASONABLY SAFE....... 51% MORE THAN 40 %..........7% 8% DON'T KNOW /REFUSED.... 14% 37. What do you consider to be the greatest public safety con cern in Andover? UNSURE, 15 %; NOTHING, 16° TRAFFIC SPEEDING, 17%; PROPER TY THEFT, 6 %; BURGLARY, 5 %; VANDALISM, 5 %; TRAFFIC CON GESTION, 12 %; DRUGS, 8 %; LACK OF OWN POLICE AND FIRE DEPARTMENT, 3 %; SLOW RESPONSE TIME FROM POLICE AND FIRE, 4 %; PEDESTRIAN AND BICYCLE SAFETY, 3 NOT ENOUGH STREET LIGHTS, 3 %; SCATTERED, 4 %. 38. Do you have a second public safety concern in the city? UNSURE, 22 %; NOTHING, 55 %; TRAFFIC SPEEDING, 5 %; PROPERTY THEFT, 3 %; BURGLARY, 3 %; VANDALISM, 3 %; TRAFFIC CONGES TION, 2 %; DRUGS, 4 %; LACK OF OWN POLICE AND FIRE DEPART MENT, 2 %; SCATTERED, 3 %. 39. How would you rate the amount patrolling the Anoka County S iff's Department does in your neighborhood -- would you say do too much, about the right amount, or not enough? of T00 MUCH ...............1% Ter- ABOUT RIGHT AMOUNT.... 63% NOT ENOUGH ............ 35% they DON'T KNOW /REFUSED..... 2% 40. How serious a problem is traffic VERY SERIOUS .......... 16% speeding in your neighborhood -- SOMEWHAT SERIOUS...... 34% very serious, somewhat serious, NOT TOO SERIOUS....... 29% not too serious, or not at all NOT AT ALL SERIOUS .... 21% serious? DON'T KNOW /REFUSED..... 0% 41. How safe would you feel walking VERY SAFE .............40% alone in your neighborhood after REASONABLY SAFE....... 51% dark -- very safe, reasonably SOMEWHAT UNSAFE........ 8% safe, somewhat unsafe, or very VERY UNSAFE ............ 1% unsafe? DON'T KNOW /REFUSED..... 1% lJ Moving on.... 42. How would you rate your ability EXCELLENT .............24% to get where you need to go in SATISFACTORY .......... 68% Andover in a reasonable amount MARGINAL ...............7% of time -- excellent, satis- POOR ...................1% factory, marginal, or poor? DON'T KNOW /REFUSED..... 0% IF "MARGINAL" OR "POOR," ASK: (N =30) 43. Why do you feel that way? TRAFFIC CONGESTION, 83 %: TOO MANY STOPLIGHTS, 7 %; CITY IS SPREAD OUT, 7 %; SCATTERED, 3 %. If you work outside of the home, please answer the next questions about your own job; if you do not work outside of the home, please answer the next questions in terms of the job of your spouse or partner, if applicable. 44. What is your average commute time to your job location? IF WORKS OUTSIDE THE HOME, ASK: DON'T KNOW /REFUSED..... 2% 5 MINUTES OR LESS ...... 4% 6 TO 10 MINUTES ........ 9% 11 TO 15 MINUTES....... 8% 16 TO 20 MINUTES...... 12% 21 TO 30 MINUTES...... 13% OVER 30 MINUTES....... 35% NOT APPLICABLE ........ 17% 45. In what city is your job located? REFUSED, 1 %; ANDOVER, 7%; MINNEAPOLIS, 17%; SAINT PAUL, 4%; VARIES, 7%; FRIDLEY, 5%; ELK RIVER /ROGERS, 2%; COON.RAPIDS, 10%; ANOKA, 7%; BLAINE, 4 %; MAPLE GROVE /BROOKLYN PARK, 6%; SAINT LOUIS PARK /EDINA, 6%; RAMSEY, 3 %; ROSEVILLE, 2 %; SHOREVIEW /NEW BRIGHTON, 3 %; LINO LAKES, 2%; PLYMOUTH /MINNETONKA, 2%; BLOOM- INGTON /RICHFIELD, 2 %; ARDEN HILLS, 2 %; WHITE BEAR LAKE, 2%; EAGAN /ROSEMOUNT, 2 %; OAKDALE, 2%; HAM LAKE, 2%; REST OF METRO, 20. rN 46. How do you normally commute to work -- drive alone, ride in a van or car pool, take the bus from near home, use a park and ride lot, walk or something else? DRIVE ALONE ........... 91% VAN OR CAR POOL ........ 4% TAKE BUS ...............1% PARK AND RIDE LOT ...... 1% WALK /BIKE ..............1% SOMETHING ELSE......... 0% DON'T KNOW /REFUSED..... 1% IF "DRIVE ALONE," "VAN OR CAR POOL," OR "WALK /BIKE," ASK: (N =328) 47. If it were convenient, YES ...................30% would you be willing to NO ....................67% commute using public DON'T KNOW /REFUSED..... 2% transit? 48. What changes would make public transit more con venient for you? UNSURE, 10 %; NOTHING, 59 %; GO MORE PLACES, 6 %; MORE PICK -UP TIMES, 5 %; MORE PICK -UP SITES, 7 %; PARK AND RIDE IN ANDOVER, 2 %; LIGHT RAIL, 5 %; EXPRESS BUSES, 2 %; MORE TRANSIT OPTIONS, 3 %; SCATTERED, 1 %. 49. Should a vehicle overpass be con- STRONGLY YES.......... 11% structed over the railroad tracks YES ...................24% on Bunker Lake Boulevard? (WAIT NO ....................26% FOR RESPONSE) Do you feel strong- STRONGLY NO ........... 10% ly that way? DON'T KNOW /REFUSED.... 27% IF A RESPONSE IS GIVEN, ASK: (N =292) 50. Why do you feel that way? UNSURE, 1 %; SAFETY, 12 %; NOT BUSY ENOUGH, 10 %; WASTE OF MONEY, 5 %; REDUCE TRAFFIC BACK -UPS, 25 %; NOT NEEDED, 21 %; LONG WAIT FOR TRAINS, 12 %; HIGH COST OF AN OVERPASS, 10 %;- DON'T USE BUNKER LAKE BOULEVARD, 2 %; SCATTERED, 1 %. Moving on.... For each of the following, please tell me whether the City is too tough, about right, or not tough enough in enforcing city codes on these nuisances. D TOO NOT ABO DK/ TOU TOU RIG REF 51. Loose animals? 1% 22% 72% 6% 52. Junk cars on residential property? 0% 25% 71% 4% 53. Establishment and main- tenance of lawns on residential property? 1% 15% 80% 4% 54. Storage,of boats on residential property? 2% 10% 84% 4% 55. Storage of RVs on residential property? 1% 10% 85% 5% 56. Upkeep of boulevards and public right of ways? 0% 11% 85% 4% 57. Upkeep and maintenance of fences? 0% 11% 84% 5% 58. Upkeep and maintenance of storage buildings on residential properties? 1% 8% 85% 6% Turning to parks and recreation.... 59. Have you or members of your house- YES ...................45% hold used the Andover Community NO ....................54% Center during the past year? DON'T KNOW /REFUSED..... 1% IF "YES," ASK: (N =181) 60. Overall, how would you rate EXCELLENT .............48% the Community Center -- ex- GOOD ..................46% cellent, good, only fair, or ONLY FAIR ..............4% poor? POOR ...................2% DON'T KNOW/REFUSED ..... 0% IF "ONLY FAIR" OR "POOR," ASK: (N =11) 61. Why did you rate it as (only fair /poor)? REFUSED, 9 %; NOT ENOUGH OPEN GYM TIME, 18 %; NEED BIGGER FACILITY, 9 %; MORE FOR CHILDREN, 9 %; COSTS TOO MUCH, 46 %; MORE FOR SENIORS, 9 %. The City of Andover is considering a voter referendum to fund acquisition of open space in the community, to conserve these parcels of land from development. 62. Would you support or oppose the STRONGLY SUPPORT...... 33% purchase of open spaces for per- SUPPORT ...............49% manent preservation? (WAIT FOR OPPOSE .................8% RESPONSE) Do you feel strongly STRONGLY OPPOSE........ 3% that way? DON'T KNOW /REFUSED..... 8% 63. How much would you be willing to NOTHING ...............20% see your property taxes increase $10.00 ................14% in order to fund the acquisition $20.00 ................18% of open spaces? Would you be will- $30.00 .................7% ing to pay $ per year? $40.00 .................3% (CHOOSE RANDOM STARTING POINT; $50.00 ................11% MOVE UP OR DOWN DEPENDING ON $60.00 .................3% ANSWER) How about $ per year? $70.00 .................1% (REPEAT PROCESS) $80.00 .................0% $90.00 .................1% $100.00 ................9% DON'T KNOW /REFUSED.... 13% Moving on.... 64. What is your primary source of information about Andover City Government and its activities? UNSURE, 1 %; CITY NEWSLETTER, 69 %; WORD OF MOUTH, 5 %; WEBSITE, 5 %; MEETINGS, 2 %; CABLE TELEVISION, 14 %; LOCAL NEWSPAPERS, 4 %; STAR TRIBUNE, 2 %. 65. How would you prefer to receive information about City Government and its activities? CITY NEWSLETTER, 64 %; WORD OF MOUTH, 3 %; WEBSITE, 4 %; CABLE TELEVISION, 9 %; MAILINGS, 13 %; LOCAL NEWSPAPERS, 3 %; E -MAIL, 3 %; SCATTERED, 2 %. The City publishes a bi- monthly newsletter, called "Andover Today." 66. Do you receive this newsletter? (IF "YES," ASK:) How would you rate the format -- excellent, good, only fair or poor? IF "YES," ASK: (N =390) No.....................2% YES/EXCELLENT ......... 28% YES /GOOD ..............63% YES /ONLY FAIR.......... 6% YES /POOR ...............1% DON'T KNOW /REFUSED..... 1% Em 0 67. How much of the city news - ALL OF IT .............53% letter do you read -- all of MOST OF IT ............ 36% it, most of it, some of it, SOME OF IT ............ 11% or very little? VERY LITTLE ............ 1% DON'T KNOW /REFUSED..... 0% 68. Does your household receive cable YES ...................69% television? NO ....................31% DON'T KNOW /REFUSED..... 0% IF "YES," ASK: (N =277) 69. How often do you watch An- dover City Council Meetings or City Commission meetings, such as Planning and Park and Recreation, on channel 16 -- frequentl'y, occasionally, rarely or not at all? FREQUENTLY ............ 14% OCCASIONALLY .......... 32% RARELY ................33% NOT AT ALL ............ 21% DON'T KNOW /REFUSED..... 0% 70. Do you have access to the Internet YES /YES ...............38% at home or work? (WAIT FOR RE- YES /NO ................52% SPONSE) Have you accessed the NO ....................10% city website from either location? DON'T KNOW /REFUSED..... 0% IF "YES /YES," ASK: (N =152) 71. Did you find the information YES ...................85% you were looking for? No ....................14% DON'T KNOW /REFUSED..... 1% 72. What type of internet service DIAL- UP ...............19% do you use to view the web- DSL ...................34% site -- dial -up, DSL, BROADBAND CABLE....... 46% or Broadband Cable? DON'T KNOW /REFUSED..... 1% As you may know, some cities are starting to offer for - profit services, such as high -speed wireless Internet, to their resi- dents. The high -speed wireless Internet service is somewhat faster than dial -up, but somewhat slower than cable or DSL. Also, it is less expensive than cable or DSL, but more expensive than dial -up. 73. Would you support or oppose Andov- STRONGLY SUPPORT...... 11% er offering wireless high -speed SUPPORT ...............34% fered by the City of Andover? Internet access? (WAIT FOR RE- OPPOSE ................20% $35.00 .................4% RESPONSE) Do you feel strongly STRONGLY OPPOSE........ 9% way? DON'T KNOW/REFUSED ..... DON'T KNOW /REFUSED.... 26% IF "STRONGLY SUPPORT" OR "SUPPORT," ASK: (N =180) 74. How much would you be willing LESS THAN $20.00......290 to pay for wireless high- $20.00 ................22% ALWAYS ................70% speed Internet service of- $25.00 ................28% nearly always, part of fered by the City of Andover? $30.00 .................8% the time, Would you be willing to pay $35.00 .................4% 2% $ per month? (CHOOSE RAN- MORE THAN $35.00.......2% SELDOM .................4% DOM STARTING POINT; MOVE UP DON'T KNOW/REFUSED ..... 7% OR DOWN DEPENDING ON ANSWER) 1% How about $_ per month? (REPEAT PROCESS) 75. How would you rate the City's EXCELLENT ..............9% overall performance in communicat- GOOD ..................69% ing key local issues to residents ONLY FAIR .............20% in its publications, newspaper POOR ...................3% columns, and on cable television DON'T KNOW /REFUSED..... 0% -- excellent, good, only fair, or poor? Now just a few more questions for demographic purposes.... 76. How often would you say you vote ALWAYS ................70% -- always, nearly always, part of NEARLY ALWAYS ......... 24% the time, or seldom? PART OF THE TIME ....... 2% SELDOM .................4% DON'T KNOW /REFUSED..... 1% From time to time,, cities and school districts ask voters to approve referendum proposals... 77. Thinking about past city and school district referendum elec- tions, would you say you always vote, often vote, sometimes vote, rarely vote or never vote? ALWAYS VOTE ........... 64% OFTEN VOTE ............ 24% SOMETIMES VOTE......... 6% RARELY VOTE ............ 4% NEVER VOTE .............3% DON'T KNOW/REFUSED ..... 0% it of Could you please tell me how many people in each of the following age groups live in your household. Let's start with the oldest. Be sure to include yourself. 78. First, persons 65 or over? NONE ..................92% ONE ....................3% TWO OR MORE ............ 6% 79. Adults, 18 to 65? NONE ...................5% ONE....................6% TWO ...................75% THREE OR MORE......... 14% 80. School -aged or pre - school NONE ..................43% children? ONE ...................19% TWO ...................27% THREE OF MORE......... 11% 81. What is your age, please? 18- 24 .................. 4% 25- 34 .................12% 35- 44 .................35% 45- 54 .................26% 55- 64 .................17% 65 AND OVER ............ 7% 82. Do you own or rent your present RENT ...................3% residence? (IF "OWN," ASK:) Which OWN /UNDER $200,000.....3% of the following categories would OWN /$200,000- $250,000.16% contain the approximate value of OWN /$250,001- $300,000.29% your residential property -- under OWN /$300,001- $350,000.23% $200,000, $2001000- $250,000, OWN/$350,001- $400,000.13% $250,001- $300,000, $300,001- OWN /OVER $400,000.....12% $350,000, $350,001 - $400,000 or DON'T KNOW .............1% over $400,000? REFUSED ................1% 83. Gender (BY OBSERVATION) MALE ..................50% FEMALE ................50% 84. REGION OF CITY PCT 1 .................120 PCT PCT PCT PCT PCT PCT PCT PCT PCT 2 .................12% 3 ..................9� 4 ..................60 5 ..................B% 6 ..................9$ 7 .................15% 8 .................10% 9 ..................90 10 ................10% or 9 C I T Y 0 " / 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2014 Budget Development Discussion — General Fund Focus DATE: November 26, 2013 INTRODUCTION City Departments have submitted to Administration/Finance their proposed 2014 Annual Operating Budgets. Department Budgets are continually being reviewed by Administration/Finance for adherence to the Council's 2014 Budget Development guidelines. The Council did adopt at the September 3rd regular Council meeting a Preliminary 2014 General Fund. Budget that proposes a total property tax levy of $10,980,675: $7,572,641 (68.96 %) operational levy, $2,071,066 (18.86 %) debt service levy, and $1,336,968 (12.18 %) capital /watershed levy. The Council has the right to reduce or keep constant this levy until the final certification date of December 27, 2013. The proposed levy, if not reduced would have resulted in a 3.29 % increase in the gross tax levy. After further discussion, Council direction from subsequent 2013 workshops was to limit the increase in the gross tax levy to 2.00 %. General Fund Revenue and Expense budgets have been modified by Administration/Finance to achieve the Council's direction. Much of what will be covered at the workshop will be repeat information with updates to date; Administration is looking for oneoinv, City Council direction as the final preparation steps for Council the bold italics items at the meetint. Also..... Administration /Finance will review with the Council the attached at the meetine.' 1. Pay 2. City 2014 Valuation Estimates (p7� of Andover Property Tax Levy — 2009 to proposed 2014 (Pzs 8 — 9) 3. Proposed Resolution to Adopt the 2014 Budget and Tax Levy 6?gs 10 —12) 4. City ofAndover 2014 Budget Summary by Fund Types (pgs 13 — 22) 5. Proposed 2014 General Fund Revenue & Expense Summary 6pgs 23 — 26) 6 Graphs that will be used at the December 3rd 2014 Budget Hearing (pes 27 - At the time of this report, property tax statements have not yet been received by all of the residents or delivered to City Staff. Finance will provide property tax statement comparisons at the meetins. DISCUSSION The following are the 2014 Budget Development guidelines (with progress notes) that were adopted at the April 2nd City Council meeting: 1) A commitment to a Gross Levy and City Tax Capacity Rate to meet the needs of the organization yet positions the City for long -term competitiveness through the use of sustainable revenue sources and operational efficiencies. Note: Current Anoka County Assessor taxable market value Wires or the City of Andover are reflecting a 2.33% decrease in total taxable market value. 2) Continue with the current procurement and financial plan to appropriately expend the bond proceeds generated from the successful 2006 Open Space Referendum. Note: The Open Space Commission and Staff have been actively pursuing open space purchases. Closed sessions with the City Council were held, and a purchase agreement for an additional purchase was on the October P Council azenda for formal approval: a closing is scheduled for late 2013. 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 45% of planned 2014 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2013 adopted General Fund budget. Note: With property tax revenues making up 80% of the total General Fund revenues cash flow designations approaching 50% would be appropriate and are recommended by the City's auditor. 4) A commitment to limit the 2014 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. Note: With the direction to hold to a 2.00% increase in the gross tax levy, the proposed 2014 debt levy is proposed to be 19.10% of the gross tax levy. If an additional debt issuance is considered in 2014, the debt service impact to future levies would be structured appropriately. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost - effective replacement schedule is followed. Equipment will be replaced on the basis of a cost - benefit analysis rather than a year based replacement schedule. Note: The City Vehicle Purchasing Committee performed this analysis and those recommendations were intejerated into the 2014 -2018 Capital Improvement Plan (CIP) that was adopted at the October 15, 2013 City Council meeting 6) A team approach that encourages strategic planning to meet immediate and long -term operational, staffing, infrastructure and facility needs. Note: The City Council adopted the 2013 -2014 City Council Goals and Values on May 7, 2013, those goals and values are integrated into the 2014 proposed budget. Council periodically reviews progress reports on the adopted 2013 -2014 City Council Goals and Values. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Note: The City Council adopted the 2013 -2014 City Council Goals and Values on May 7, 2013; Management through these goals pays special attention to the adopted fiscal values, commercial & residential development or redevelopment, collaboration opportunities, service delivery and livability/image of the community. Staffing: Three new staff member requests were received from City Departments for the 2014 budget. Public Works has requested a new Maintenance Worker and the Fire Department is requesting two Fire Inspection Technicians. Do to the amount of new infrastructure added over the past few years, Administration is recommending the addition of the Maintenance Worker position or at minimum a significant increase in the temporary salary budget. Development and building activity is fairly robust at this time, it is anticipated that this activity will continue into next year. With various position vacancies, Administration & Human Resource continually monitor staffing availability to maintain adequate service levels to the public. Also, Administration is anticipating a few retirements in 2014; Administration is focusing on appropriate succession planning. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. Administration and Human Resources are in the process of reviewing position -based salaries in detail to assure our current compensation package is competitive with other government entities to ensure competitiveness; a $20,000 place holder is contained in the 2014 budget to address positions that are falling behind. (Recommendations for market adiustments will be brought forward at future 2014 workshop meetings.) As part of the budget process, pay steps for eligible employees were included in the proposed 2014 budget. A cost of living adiustment (COLA) of 2.0% is contained in the proposed 2014 budget and the Public Works Union negotiations are complete and integrated into the proposed 2014 budget. 2. Negotiations on the employee health plan renewal were extremely difficult this year. The renewals is showing based on the most current claims paid experience period that claims significantly exceeded the premiums being paid (by close to 45 %) which generally indicates that a renewal will include a rate increase to match the claims paid. Administration /Human Resources was able to secure a proposal on a limited network plan that is being offered to the employee group, limiting the 2014 budget impact to the City to a 24% increase rather than a 45% increase. The City will be offering the employees a limited network high deductible plan ($5,000 family, $2,500 single) with a health spending account (HSA), this was implemented in 2006. As part of the program, the City pays for 100% of a single health insurance premium, 76% for a family health insurance premium and contributes annually to the employees HSA. The City will also offer an open access plan high deductible plan ($5,000 family, $2,500 single) with a health spending account (HSA), to the employees. Employees interested in this plan will need to pay the additional cost of this plan over the City contribution to the limited network plan. 3. Administration and Human Resources will be offering a voluntary PTO conversion program to all employees with sick/vacation in 2014. Only PTO is offered to new non - bargaining employees and to the Public Works Union employees. Contractual Departments: 1. The City Attorney 2013 contract included a 1.5% increase over the 2012 rate. Discussion for the 2014 contract indicates, if City employees are granted a COLA, the legal service contract would be treated the same. 2. At the September 3, 2013 Council meeting, the City Council approved the 2014 City of Andover Law Enforcement Contract with the Anoka County Sheriff's Office. The 2014 budget for the contract is $2,818,132 and is offset by a Police State Aid of $122,720 and School Liaison revenue of $88,254 reflecting a net tax levy impact of $2,607,158. The 2014 Sheriff's contract provides for: a. 80 hours per day of patrol service b. 6 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. 2 Patrol Investigators e. 50% of the Crime Watch Program's coordinator position. It should be noted that the Sheriff's Department always provides the required number of deputies for all hours contracted by the City. If the Sheriff's Department has a vacancy or a deputy is injured etc.., they still provide the City with a deputy at straight time even though they may have to fill those hours with overtime which at times may cost the Sheriff's Department additional, but is not billable per the contract The 2014 Anoka County Sheriff contract maintains the status quo and reflects a 2.8% increase ($77,233) over the 2013 contract. The primary drivers of the increase are a union wage increase of 2010 a State directed employer PERA contribution increase and a health insurance increase. Council Memberships and Donations /Contributions: The following memberships /contributions are included in the proposed 2014 General Fund Budget: • North Metro Mayors Association $13,709 Same as 2013 • Metro Cities $ 9,232 1 %increase • Mediation Services $ 3,323 Same as 2013 • YMCA — Water Safety Program $ 7,500 Same as 2013 • Alexandra House $14,328 2.7% increase • Youth First (Program Funding) $12,000 Same as 2013 • NW Anoka Co. Community Consortium - JPA $10,000 Same as 2013 • Teen Center Funding (YMCA) $23,000 Same as 2013 • Lee Carlson Central Center for Family Resources $1,500 Same as 2013 The following donations /contributions are in the 2013 Charitable Gambling Fund Budget: • Alexandra House $31000 Same as 2013 • Senior High Parties $1,000 $200 less than 2013 Capital Projects and Debt Service Funds Capital Projects Levy: Capital Projects Levy — The proposed 2014 Capital Projects Levy Budget will specifically designate $1,336,968 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($210,000), Road and Bridge ($967,197), Pedestrian Trail Maintenance ($58,271) and Park Projects ($61,500). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is calculated according to Council Policy based on annual growth increases /decreases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget guidelines. • Road and Bridge An adiustment was made to the Road & Bridge funding formula this year, primarily to stop the continual decrease in the levy that has been happening over the past few years due to decreases in the Anoka County Assessor taxable market value Mures for the City ofAndover. Based on Council discussion, consensus is to stop the decline in road funding and use the forecasted 2014 Local Government Aid (LGA) of $74,655 to help fund Roads. For 2014, the proposed levy to Roads is $967,197, a 0.00% increase to 2013. The 2013 levy to pedestrian trail maintenance is $58,271 a 0.0% increase over 2013. • Park Improvements This levy is an annual appropriation to be used to underwrite park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a long -term supplemental source of capital funding for park projects that is separately identified in the City's Five -Year Capital Improvement Plan. The 2013 levy is $61,500, the same is currently proposed for 2014. • Equipment/Projects Under the Capital Projects Levy, a levy is proposed to be designated to capital improvement/equipment project expenditures identified through the CIP process. Through this designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. The 2013 levy is $210,000 the same is proposed for 2014. Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City. Staff alonz with Ehlers & Associates have completed that review and see no new refinancing opportunities at this time. The proposed 2014 Debt Service levy provides for the following: 2004 EDA Public Facility Bonds $ 181,803 • 2010A G.O. Open Space Referendum $ 187,283 • 2012A G.O. Equipment Certificate $ 140,000 2012B G.O. Capital. Imp. Refunding $ 561,015 • 2014 G.O. Equipment Certificates $ 260,000 • 2012C Taxable G.O. Abatement Bonds $ 740,965 Total $2,071,066 The levy numbers above reflect a late 2012 refinancing of the EDA Public Facility Bonds. It should be noted that the levy is offset significantly by the $635,000 YMCA annual rental payment. The total proposed 2014 Debt Service Levy is $109,592 (5.59%) more than the 2013 levy. ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. CITY OF ANDOVER Pay 2014 Valuation Estimates Pay 2011 Pay 2012 (2,027,557) Pay 2013 Taxable Tax Taxable Tax Taxable Tax Market Capacity Market Capacity Market Capacity Value Value Value Value Value Value Andover Valuation Totals $ 2,469,945,000 $ 26,174,350 $ 2,202,135,356 $ 23,477,711 $ 2,123,596,358 $ 22,569,018 Em Estimate Pay 2014 Taxable Tax Market Capacity Value Value $ 2,074,016,128 $ 22,008,251 Captured Tax Increment (2,027,557) (1,871,779) (336,580) (324,651) Fiscal Disparity Contribution (1,229,721) (1,091,258) (1,077,175) (1,035,102) Local Tax Rate Value 22,917,072 20,514,674 21,155,263 20,648,498 Fiscal Disparity Distribution 5,153,518 4,649,558 4,256,749 4,202,605 Total Adjusted Values $ 28,070,590 $ 25,164,232 $ 25,412,012 $ 24,851,103 - 10.35% 0.98% -2.21% Taxable Market Value Tax Capacity Value % Change % Change Pay 2011 $ 2,469,945,000 Pay 2011 $ 26,174,350 Pay 2012 $ 2,202,135,356 - 10.84% Pay 2012 $ 23,477,711 - 10.30% Pay 2013 $ 2,123,596,358 -3.57% Pay 2013 $ 22,569,018 -3.87% Pay 2014 $ 2,074,016,128 -2.33% Pay 2014 $ 22,008,251 -2.48% Taxable Market Values $2,500,000,000 — - - -- - $2,400,000,000 62,300,000,000 - 62,200,000,000 62,100,000,000 62,000,000,000 61,900,000,000 -- 61,800,000,000 Pay 2011 Pay 2012 Pay 2013 Pay 2014 Tax Capacity Values $27,000,000 --- - - -- _ - - - - - -- $26,000,000 - $25,000,000 $24,000,000 - - - $23,000,000 - — - $22,000,000 $21,000,000 - $20,000,000 - $19,000,000 Pay 2011 Pay 2012 Pay 2013 Pay 2014 Other Levies Capital Pmjacis Levy Capital EquipmenUProject 210.000 210,000 City of Andover, Minnesota 210,000 210,000 210,000 1.94% f - 0.00% Parka Projects 59,410 Property Tax Levy 61,500 61,500 61,500 61,500 0.57% $ - Certified Certified Certified Certified Certified Requested Chains. 967.197 967.197 8.92% 2009 2010 2011 2012 2013 2014 %of Total $ % 58,271 General Fund Levy E 8,844,236 $ 7,596494 $ 7,500,802 $ 7,332,857 S 7,332,857 E 7,435,891 68.57% $ 103,034 1.41% 40,000 40,000 40,000 0.37% E 0.00% Debt Service Funds Levy 1,507,319 1,359.239 1,426,385 1,390,891 1,336,968 1,336,968 1233% $ - 2004A G O. Capital Improvement Bonds 378.609 368.418 412,320 405,292 381,290 - 10.631,299 10,843,925 100% 2004 EDA Public Facility Revenue Bonds 980,914 934,203 960.858 1,092,684 452,082 181,803 1,791.496 11798,577 11718,153 20068 G.O. Equipment Certificate 171,066 Local Tax Rate Lwy S 9,2161]7 E 9,336,636 f 8,9]0,10] $ 8,839,803 f 8,832,722 2007A G.O. Equipment Certificate 221,340 208,000 - - - - E 87,]9] f 139,179 $ (182,558) 2008A G.O. Equipment Certificate 179,895 171.410 188,972 - - - $ 9,051,277 f 9 246,839 f 8,630,928 2009A G.O. Equipment Certificate 147,241 130,738 142,783 - - - Adjusted Tax Capacity Value" E 28,032,]81 f 25,26],121 2010AG .O. Open Space Referendum Bonds 162,900 87,797 139,179 182,558 184,973 187,283 2011A G.O. Equipment Certificate - - 85,000 102,017 101,745 - Tax Capacity Rate- 2012A G.O. Equipment Certificate - - - 125.000 125.000 140,000 Ghe099 2.411% %Ghana. 5.899% 20128 G.O. Cap Impmv Refunding Banda - - 38.407% 138.339 561,015 2012C Taxable G.O. Abatement Bonds - - - 578.045 740.965 41.170% 2014 G.O. Equipment Certificate Voter Approved Ref - MV 0.00551% 0.00327% 260• 0.00778% 0.00814% Total Debt Service 2,241,965 1,900,566 1,929,112 1,907,551 1,961,474 2,071,068 19.10% $ 109,592 5.59% Other Levies Capital Pmjacis Levy Capital EquipmenUProject 210.000 210,000 210,000 210,000 210,000 210,000 1.94% f - 0.00% Parka Projects 59,410 59,410 61,500 61,500 61,500 61,500 0.57% $ - 0.00% Road 8 Bridge 1,151136 1,003,056 1,064,959 1,022,817 967.197 967.197 8.92% f - 0.00% Pedestrian Trail Malntenence 51,773 51,]73 54.926 56,574 58,271 58,271 0.54% f - 0.00% Lovxar Rum River Watershed 35,000 35,000 35,000 40,000 40,000 40,000 0.37% E 0.00% Total Other 1,507,319 1,359.239 1,426,385 1,390,891 1,336,968 1,336,968 1233% $ - 000% Gross City Levy 10,593,520 10,856,299 10,656,299 10,631,299 10.631,299 10,843,925 100% f 212,626 2.00% Less Fiscal Disparities Distribution 1,379,363 1,521,663 1,886,192 1,791.496 11798,577 11718,153 Local Tax Rate Lwy S 9,2161]7 E 9,336,636 f 8,9]0,10] $ 8,839,803 f 8,832,722 f 9,125,772 Les. Levy Based on Market Val" f 162,900 E 87,]9] f 139,179 $ (182,558) f 186,973 f 187,283 Net Local Tax Rate Levy $ 9,051,277 f 9 246,839 f 8,630,928 E 8,65],265 E 8,647,169 f 8,938,489 Adjusted Tax Capacity Value" E 28,032,]81 f 25,26],121 22.917,072 20,514,674 21,155,263 20,648,498 -2.40% Tax Capacity Rate- 32288% 36.602% 38.534% 42.200% 40.878% 43.289% Ghe099 2.411% %Ghana. 5.899% Tex Capacity Rate W/O LRRWSD 32.180% 36.484% 38.407% 42.090% 40721% Tax Capacity Rate With LRRWSD 32.483% 36.814% 38.746% 42.539% 41.170% Voter Approved Ref - MV 0.00551% 0.00327% 0.00568% 0.00778% 0.00814% "Adjusted Value determined by adjusting for Fiscal Disparities and Tex Incremem estimates "' Blended rate due to the City ofAndover levying for Lower Rum River Wafrshe f District (1) Adjusted Tax Capacity Value Is subject to change. 1 111 8/2 01 3 ow City of Andover Gross Tax Levy $11,000,000 $10,900,000 $10,800,000 0;836 ,299 <' ^,4C 0- 8�T39Z5 -- $10,700,000 $10,600,000 $10,631,299 $10,631,299 $10,593,520 $10,500,000 $10,400,000 $10,300,000 $10,200,000 $10,100,000 - $10,000,000 2009 2010 2011 2012 2013 2014 0� CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO A RESOLUTION ADOPTING THE CITY OF ANDOVER 2014 BUDGET AND 2014 PROPERTY TAX LEVY TO BE CERTIFIED TO THE COUNTY AUDITOR. WHEREAS, the preparation and adoption of budgets is recognized as sound financial practice; and WHEREAS, the City of Andover receives significant financial support from its residents through the payment of property taxes; and WHEREAS, the City of Andover has the responsibility to appropriately and efficiently manage the public's funds; and WHEREAS, Minnesota State Law requires the City to certify to the County Auditor an adopted tax levy and budget prior to December 30, 2013; and WHEREAS, Minnesota State Law requires the City to certify to the State of Minnesota Department of Revenue an adopted tax levy by December 30, 2013 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby adopts the 2014 City of Andover Budget and the 2014 property tax levy totaling $10,843,925 as listed on Attachment A. BE IT FURTHER RESOLVED that the City Council of the City of Andover hereby establishes the 2014 City of Andover Budget by fund type as follows: REVENUES EXPENDITURES General Fund $ 9,569,142 General Fund $ 9,996,375 Special Revenue Funds 1,498,300 Special Revenue Funds 1,571,835 Debt Service Funds 2,895,189 Debt Service Funds 19,532,362 Capital Projects Funds 4,712,843 Capital Projects Funds 6,270,710 Enterprise Funds 4,912,517 Enterprise Funds 4,659,798 Internal Service Funds 1,073,553 Internal Service Funds 1,085,793 Total 1 $ 24,661,544 Total $ 43,116,873 Adopted by the City of Andover this 17th day of December 2013. ATTEST: Michelle Hartner — Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor CITY OF ANDOVER, MINNESOTA Attachment A Proposed 2014 Property Tax Levy 2014 Proposed Levy General Fund Levy $ 7,435,891 Debt Service Funds Levy 2004 EDA Public Facility Revenue Bonds 181,803 2010A G.O. Open Space Referendum Bonds 187,283 2012A G.O. Equipment Certificate 140,000 2012B G.O. Capital Improvement Refunding Bonds 561,015 2012C Taxable G.O. Abatement Bonds 740,965 2014 G.O. Equipment Certificate 260,000 Total Debt Service 2,071,066 Other Levies Capital Projects Levy Capital Equipment/Project 210,000 Parks Projects 61,500 Road & Bridge 967,197 Pedestrian Trail Maintenance 58,271 Lower Rum River Watershed 40,000 Total Other 1,336,968 Gross City Levy $ 10,843,925 En STATE OF MINNESOTA) COUNTY OF ANOKA CITY OF ANDOVER I, the undersigned, being the duly qualified and acting City Clerk of the City of Andover, Minnesota, do hereby certify that I have carefully compared the attached Resolution No. adopting the City of Andover 2014 Budget and 2014 Property Tax Levy with the original record thereof preserved in my office, and have found the same to be true and correct transcript of the whole thereof. IN TESTIMONY WHEREOF, I have hereunto subscribed my hand this 17th day of December 2013. Michelle Hartner — Deputy City Clerk General Fund Revenues: $9,569,142 Expenditures: $9,996,375 General Government Public Safety Public Works Fund Definitions CITY OF ANDOVER 2014 Budget Summary By Fund Type Governmental Funds Special Revenue Funds Revenues: $1,498,300 Expenditures: $1,571,835 -EDA - Drainage & Mapping LRRW MO - Forestry -ROW Mgmt / Utility - Construction Seal Coating - Community Center -CDBG - Charitable Gambling City of Andover - Budgeted Funds Total Revenues: $24,661,544 Total Expenditures: $43,116,873 Debt Service Funds Revenues: $2,895,189 Expenditures: $19;532,362 .O. Improvement Bonds .O. Refunding Bonds .O. State Aid Bonds .O. Equip Certificates .O. Capital Notes .O. FIR Bonds )A Revenue Bonds .O. Tax Increment Bonds Capital Projects Funds Revenues: $4,712,843 Expenditures: $6,270,710 ar Trunk m Sewer er Trunk J & Bridge & Transportation Equip Reserve Increment Dedication Projects ital Notes / Bond Projects Proprietary Funds Enterprise Funds Revenues: $4,912,517 Expenditures: $4,659,798 Sewer Fund Water Fund Stone Sewer Fund 5 Internal Service Funds Revenues: $1,073,553 Expenditures: $1,085,793 Equipment / Maint. Management General Fund - accounts for the revenues and expenditures necessary to carry out basic governmental activities of the City such as general government, public safety, public works, and other. Special Revenue Funds - accounts for revenue sources that finance particular functions and projects. Debt Service Funds - accounts for the accumulation of resources for, and the payment of general long -term debt. Capital Projects Funds - accounts for the acquisition or construction of major capital facilities financed mainly with governmental fund sources, general obligation debt, special assessments, and other. Enterprise Funds - accounts for activities that consist of rendering services or providing goods to the public for which a fee or charge is collected. Internal Service Funds - accounts for goods and services that are provided to other City departments, or to other governments, on a cost reimbursement basis. Fund Balance /Net Assets, January 1 Revenues & Other Sources General Special Revenue Debt Service Capital Projects Enterprise Internal Service Total Revenues & Other Sources: Total Available: Expenditures & Other Uses General Special Revenue Debt Service Capital Projects Enterprise Internal Service Total Expenditures & Other Uses: Fund Balance /Net Assets, December 31 CITY OF ANDOVER 2014 Budget Summary Revenues and Expenditures Fund Summary Actual Adopted Estimate Budget 2012 2013 2013 2014 $ 45,872,185 9,957,405 1,745,244 22,626,508 10,071,454 5,248,461 1,103,364 50,752,436 96,624,621 9,457,701 1,690,021 21,753,827 7,245,166 4,662,288 1,010,250 45,819,253 $ 50,805,368 $ 50,805,368 9,356,581 1,539,300 3,675,046 4,743,425 4,755,839 1,073,553 25,143,744 75,949,112 9,619,929 1,633,395 5,091,351 7,856,068 4,756,521 1,073,277 30,030,541 $ 45,918,571 $ 50,805,368 9,713,833 1,487,100 3,675,046 5,373,252 4,605,251 1,089,938 25,944,420 76,749,788 9,764,050 1,556,307 4,922,437 8,657,323 4,611,501 1,061,777 30,573,395 $ 46,176,393 $ 46,176,393 9,569,142 1,498,300 2,895,189 4,712,843 4,912,517 1,073,553 24,661,544 70,837,937 9,996,375 1,571,835 19,532,362 6,270,710 4,659,798 1,085,793 43,116,873 $ 27,721,064 1'1 CITY OF ANDOVER 2014 Budget Summary Revenues and Expenditures by Fund Type Expenditures Personal Services 4,275,019 Special Debt Capital 957,725 Internal 6,060,316 Supplies and Materials General Revenue Service Projects Enterprise Service Total Fund Balance /Net Assets, January 1 $ 6,337,624 $ 372,721 $ 17,772,027 $ 15,350,884 $ 5,705,964 $ 637,173 $ 46,176,393 Revenues 1,405,102 466,547 - 3,170,000 2,000,687 336,930 7,379,266 General Property Taxes 7,501,816 40,000 2,071,066 1,296,968 - - 10,909,850 Tax Increments - - - 182,857 - - 182,857 Special Assessments - - - 270,000 - - 270,000 Licenses and Permits 307,355 - - - - - 307,355 Intergovernmental 609,541 37,500 11,417 926,244 - - 1,584,702 Charges for Services 685,900 601,500 - - 4,784,280 1,072,053 7,143,733 Fines 100,750 - - - - - 100,750 Investment Income 75,000 7,200 59,685 120,000 57,000 1,500 320,385 User Charges - - - 144,204 - - 144,204 Meters - - - - 13,000 13,000 Permit Fees - - - 3,000 3,000 Penalties - - - - 17,500 - 17,500 Miscellaneous 91,850 812,100 - 2,000 17,000 - 922,950 Total Revenues: 9,372,212 1,498,300 2,142,168 2,942,273 4,891,780 1,073,553 21,920,286 Other Financing Sources Operating Transfers In 196,930 - 753,021 415,570 20,737 - 1,386,258 Bond Proceeds - - - 1,355,000 - - 1,355,000 Proceeds from Sale of Property - - - - Total Other Financing Sources: 196,930 - 753,021 1,770,570 20,737 - 2,741,258 Total Revenues and Other Sources: 9,569,142 1,498,300 2,895,189 4,712,843 4,912,517 1,073,553 24,661,544 Total Available: 15,906,766 1,871,021 20,667,216 20,063,727 10,618,481 1,710,726 70,837,937 Expenditures Personal Services 4,275,019 446,540 - - 957,725 381,032 6,060,316 Supplies and Materials 642,544 71,270 - - 275,650 367,831 1,357,295 Purchased Services 3,673,710 210,380 - 187,000 - - 4,071,090 Other Services and Charges 1,405,102 466,547 - 3,170,000 2,000,687 336,930 7,379,266 Capital Outlay - - - 2,511,550 - - 2,511,550 Debt Service - - 3,067,292 - 828,806 - 3,896,098 Total Operating Expenditures: 9,996,375 1,194,737 3,067,292 5,868,550 4,062,868 1,085,793 25,275,615 Other Uses Operating Transfers Out - 377,098 10,070 402,160 596,930 1,386,258 Redemption of Refunded Bonds - - 16,455,000 - - - 16,455,000 Total Other Uses: - 377,098 16,465,070 402,160 596,930 17,841,258 Total Expenditures and Other Uses: 9,996,375 1,571,835 19,532,362 6,270,710 4,659,798 1,085,793 43,116,873 Fund Balance /Net Assets, December 31 $ 5,910,391 $ 299,186 $ 1,134,854 $ 13,793,017 $ 5,958,683 $ 624,933 $ 27,721,064 5 CITY OF ANDOVER 2014 Budget Summary Revenues and Expenditures - All Funds is Actual Budget Estimate Budget 2012 2013 2013 2014 Fund Balance /Net Assets, January 1 $ 45,872,185 $ 50,805,368 $ 50,805,368 $ 46,176,393 Revenues General Property Taxes 10,638,117 10,697,224 10,697,224 10,909,850 Tax Increments 2,035,663 182,857 182,857 182,857 Special Assessments 792,460 702,500 917,485 270,000 Licenses and Permits 449,826 288,355 376,560 307,355 Intergovernmental 3,493,528 1,288,705 1,009,415 1,584,702 Charges for Services 7,853,954 6,994,000 7,063,566 7,143,733 Fines 97,571 100,750 95,750 100,750 Investment Income 1,428,324 - 981,909 1,018,769 320,385 User Charges 230,595 72,649 565,335 144,204 Meters 16,598 13,000 13,000 13,000 Permit Fees 3,850 3,000 3,000 3,000 Penalties 13,753 17,500 17,500 17,500 Miscellaneous 1,397,758 1,003,950 1,031,014 922,950 Total Revenues: 28,451,997 22,346,399 22,991,475 21,920,286 Other Financing Sources Operating Transfers In 2,680,650 1,527,345 1,902,120 1,386,258 Bond Proceeds 19,470,000 865.000 - 1,355,000 Bond Premium 133.164 - - - Proceeds from Sale of Property 16,625 405,000 1,050,825 - Total Other Financing Sources: 22,300,439 2,797,345 2,952,945 2,741,258 Total Revenues and Other Sources: 50,752,436 25,143,744 25,944,420 24,661,544 Total Available: 96,624,621 75,949,112 76,749,788 70,837,937 Expenditures Personal Services 5.475 530 5,812,359 5,800,432 6,060,316 Supplies and Materials 1,154,016 1,322,030 1,281,628 1,357,295 Purchased Services 3,720,007 4,253,760 4,181,448 4,071,090 Other Services and Charges 9,231 298 7,394,639 8,235,883 7,379,266 Capital Outlay 842,649 3,859,126 3,419,281 2,511,550 Debt Service 4,807,205 4,306,292 3,798,102 3,896,098 Total Operating Expenditures: 25,230,705 26,948,i96 26,776,774 25,275,615 Other Uses Operating Transfers Out 2,680,650 1,527,345 1,956.621 1,386,258 Redemption of Refunded Bonds 17,907,898 1.555.000 1.900.000 16,455,000 Total Other Uses: 20,588,548 3.082,345 3,856,621 17,841,258 Total Expenditures and Other Uses: 45,819,253 30,030,541 30.573,395 43,116,873 Fund Balance/Net Assets, December 31 $ 50,805,368 $ 45,918,571 $ 46,176,393 $ 27,721,064 is City of Andover 2014 Budget - General Fund Statement of Revenues, Expenditures and Changes in Fund Balance Fund Balance, January 1 .Actual Adopted;' Esbmte Adopted Description 2012 612,873 .2013 2014 Fund Balance, January 1 $ 5,888,137 $ 6,387,841 $ 6,387,841 $ 6,337,624 Revenues 626,175 612,873 Purchased Services 3,425,345 General Property Taxes 7,340,532 7,398,782 7,398,782 7,501,816 Licenses and Permits 449,826 288,355 376,560 307,355 Intergovernmental 653,720 596,564 606,564 609,541 Charges for Services 973,604 619,850 863,867 685,900 Fines 97,571 100,750 95,750 100,750 Investment Income 95,365 65,000 70,000 75,000 Miscellaneous Revenue 149,857 90,350 105,380 91,850 Total Revenues: 9,760,475 9,159,651 9,516,903 9,372,212 Other Sources Transfers In Total Revenues and Other Sources: Total Available: Expenditures 196,930 9,957,405 15,845,542 196,930 196,930 9,356,581 9,713,833 15, 744, 422 16,101, 674 Personal Services 3,667,659 4,008,175 4,001,248 Supplies and Materials 478,101 626,175 612,873 Purchased Services 3,425,345 3,592,277 3,574,877 Other Services and Charges 1,228,282 1,393,302 1,395,052 Capital Outlay 58,314 - 45,000 Total Expenditures: 8,857,701 9,619,929 9,629,050 Other Uses Transfers Out 600,000 - 135,000 Total Expenditures and Other Uses: 9,457,701 9,619,929 9,764,050 Fund Balance, December 31 $ 6,387,841 $ 6,124,493 $ 6,337,624 196,930 9,569,142 15,906,766 4,275,019 642,544 3,673,710 1,405,102 9,996,375 9,996,375 $ 5,910,391 01i City of Andover Special Revenue Funds 2014 Budget Summary - All Special Revenue Funds Statement of Revenues, Expenditures and Changes in Fund Balance Fund Balance, January 1 Revenues General Property Taxes Intergovernmental Charges for Services Investment Income Miscellaneous Total Revenues: Other Sources Proceeds from Sale of Property Total Revenues and Other Sources: Total Available: Expenditures Personal Services Supplies and Materials Purchased Services Other Services and Charges Capital Outlay Total Expenditures: Other Uses Transfers Out Total Expenditures and Other Uses: $ 386,705 39,705 900,716 3,913 800,910 1,745,244 1,745,244 2,131,949 532,711 107,121 195,870 435,369 47,352 1,318,423 371,598 1,690,021 $ 441,928 $ 441,928 $ 372,721 40,000 37,500 643,000 7,200 811,600 1,539,300 1,539,300 1,981,228 493,882 66,970 219,473 472,122 1,252,447 380,948 1,633,395 40,000 6,000 617,906 6,700 816,494 1,487,100 1,487,100 1,929,028 505,882 76,820 179,571 413,086 1,175,359 380,948 1,556,307 40,000 37,500 601,500 7,200 812,100 1,498,300 1,498,300 1,871,021 446,540 71,270 210,380 466,547 1,194,737 377,098 1,571,835 Fund Balance, December 31 $ 441,928 $ 347,833 $ 372,721 $ 299,186 lB "Actual, �Adopfed° _ Estimate Adopted Description 2012 2014 Fund Balance, January 1 Revenues General Property Taxes Intergovernmental Charges for Services Investment Income Miscellaneous Total Revenues: Other Sources Proceeds from Sale of Property Total Revenues and Other Sources: Total Available: Expenditures Personal Services Supplies and Materials Purchased Services Other Services and Charges Capital Outlay Total Expenditures: Other Uses Transfers Out Total Expenditures and Other Uses: $ 386,705 39,705 900,716 3,913 800,910 1,745,244 1,745,244 2,131,949 532,711 107,121 195,870 435,369 47,352 1,318,423 371,598 1,690,021 $ 441,928 $ 441,928 $ 372,721 40,000 37,500 643,000 7,200 811,600 1,539,300 1,539,300 1,981,228 493,882 66,970 219,473 472,122 1,252,447 380,948 1,633,395 40,000 6,000 617,906 6,700 816,494 1,487,100 1,487,100 1,929,028 505,882 76,820 179,571 413,086 1,175,359 380,948 1,556,307 40,000 37,500 601,500 7,200 812,100 1,498,300 1,498,300 1,871,021 446,540 71,270 210,380 466,547 1,194,737 377,098 1,571,835 Fund Balance, December 31 $ 441,928 $ 347,833 $ 372,721 $ 299,186 lB City of Andover Debt Service Funds 2014 Budget - All Debt Service Funds Statement of Revenues, Expenditures and Changes in Fund Balance Fund Balance, January 1 Revenues General Property Taxes Intergovernmental Investment Income Total Revenues: Other Sources Operating Transfers In Bond Proceeds Bond Premium Total Other Sources: Total Revenues and Other Sources: Total Available: Expenditures Debt Service Principal Interest Other Total Expenditures: Other Uses Operating Transfers Out Redemption of Refunded Bonds Total Other Uses: Total Expenditures and Other Uses $ 18,146,737 1,905,219 251,448 715,681 2,872,348 766,401 18,885,000 102,759 19,754,160 22,626,508 40,773,245 1,842,000 1,768,748 225,378 3,836,126 9,803 17,907,898 17,917,701 21,753,827 $ 19,019,418 1,961,474 240,765 716,209 2,918,448 756,598 756,598 3,675,046 22,694,464 1,714,000 1,747,991 14,135 3,476,126 60,225 1,555,000 1,615,225 5,091,351 Fund Balance, December 31 $ 19,019,418 $ 17,603,113 $ 19,019,418 $ 17,772,027 1,961,474 240,765 716,209 2,918,448 756,598 756,598 3,675,046 22,694,464 1,689,000 1,262,301 16,635 2,967,936 54,501 1,900,000 1,954,501 4,922,437 $ 17,772,027 2,071,066 11,417 59,685 2,142,168 753,021 753,021 2,895,189 20,667,216 2,140,000 915,187 12,105 3,067,292 10,070 16,455,000 16,465,070 19,532,362 $ 1,134,854 0) Actual Adtetl t Est mate '" Adopted. Description 2012 2013x4 2013 2014 Fund Balance, January 1 Revenues General Property Taxes Intergovernmental Investment Income Total Revenues: Other Sources Operating Transfers In Bond Proceeds Bond Premium Total Other Sources: Total Revenues and Other Sources: Total Available: Expenditures Debt Service Principal Interest Other Total Expenditures: Other Uses Operating Transfers Out Redemption of Refunded Bonds Total Other Uses: Total Expenditures and Other Uses $ 18,146,737 1,905,219 251,448 715,681 2,872,348 766,401 18,885,000 102,759 19,754,160 22,626,508 40,773,245 1,842,000 1,768,748 225,378 3,836,126 9,803 17,907,898 17,917,701 21,753,827 $ 19,019,418 1,961,474 240,765 716,209 2,918,448 756,598 756,598 3,675,046 22,694,464 1,714,000 1,747,991 14,135 3,476,126 60,225 1,555,000 1,615,225 5,091,351 Fund Balance, December 31 $ 19,019,418 $ 17,603,113 $ 19,019,418 $ 17,772,027 1,961,474 240,765 716,209 2,918,448 756,598 756,598 3,675,046 22,694,464 1,689,000 1,262,301 16,635 2,967,936 54,501 1,900,000 1,954,501 4,922,437 $ 17,772,027 2,071,066 11,417 59,685 2,142,168 753,021 753,021 2,895,189 20,667,216 2,140,000 915,187 12,105 3,067,292 10,070 16,455,000 16,465,070 19,532,362 $ 1,134,854 0) City of Andover Capital Projects Funds 2014 Budget Summary - All Capital Projects Funds Statement of Revenues, Expenditures and Changes in Fund Balance Fund Balance, January 1 Revenues General Property Taxes Tax Increments Special Assessments Intergovernmental Investment Income User Charges Miscellaneous Total Revenues: Other Sources Transfers In Bond Proceeds Bond Premium Proceeds from Sale of Capital Assets Total Other Sources: Total Revenues and Other Sources: Total Available: Expenditures Purchased Services Other Services and Charges Capital Outlay Total Expenditures: $ 15,808,667 1,352,661 2,035,663 792,460 2,588,360 376,480 230,595 353,020 7,729,239 1,710,185 585,000 30,405 16,625 2,342,215 10,071,454 25,880,121 98,792 5,311,554 732,501 6,142,847 $ 18,634,955 1,296,968 182,857 702,500 413,876 135,000 72,649 100,000 2,903,850 569,575 865,000 $ 18,634,955 $ 15,350,884 1,296,968 182,857 917,485 156,086 167,206 565,335 92,140 3,378,077 944,350 405,000 1,050,825 1,839,575 1,995,175 4,743,425 23,378,380 442,000 3,195,700 3,729,126 7,366,826 5,373,252 1,296,968 182,857 270,000 926,244 120,000 144,204 2,000 2,942,273 415,570 1,355,000 1,770,570 4,712,843 24,008,207 20,063,727 427,000 4,196,800 3,244,281 7,868,081 187,000 3,170,000 2,511,550 5,868,550 Other Uses Operating Transfers Out 1,102,319 489,242 789,242 402,160 Total Expenditures and Other Uses: 7,245,166 7,856,068 Fund Balance, December 31 $ 18,634,955 $ 15,522,312 8,657,323 $ 15,350,884 6,270,710 $ 13,793,017 E Actual Adopted_ f r Esmate„ �` Adopted Description 2612 2U13 2013, 2014 Fund Balance, January 1 Revenues General Property Taxes Tax Increments Special Assessments Intergovernmental Investment Income User Charges Miscellaneous Total Revenues: Other Sources Transfers In Bond Proceeds Bond Premium Proceeds from Sale of Capital Assets Total Other Sources: Total Revenues and Other Sources: Total Available: Expenditures Purchased Services Other Services and Charges Capital Outlay Total Expenditures: $ 15,808,667 1,352,661 2,035,663 792,460 2,588,360 376,480 230,595 353,020 7,729,239 1,710,185 585,000 30,405 16,625 2,342,215 10,071,454 25,880,121 98,792 5,311,554 732,501 6,142,847 $ 18,634,955 1,296,968 182,857 702,500 413,876 135,000 72,649 100,000 2,903,850 569,575 865,000 $ 18,634,955 $ 15,350,884 1,296,968 182,857 917,485 156,086 167,206 565,335 92,140 3,378,077 944,350 405,000 1,050,825 1,839,575 1,995,175 4,743,425 23,378,380 442,000 3,195,700 3,729,126 7,366,826 5,373,252 1,296,968 182,857 270,000 926,244 120,000 144,204 2,000 2,942,273 415,570 1,355,000 1,770,570 4,712,843 24,008,207 20,063,727 427,000 4,196,800 3,244,281 7,868,081 187,000 3,170,000 2,511,550 5,868,550 Other Uses Operating Transfers Out 1,102,319 489,242 789,242 402,160 Total Expenditures and Other Uses: 7,245,166 7,856,068 Fund Balance, December 31 $ 18,634,955 $ 15,522,312 8,657,323 $ 15,350,884 6,270,710 $ 13,793,017 E City of Andover Enterprise Funds 2014 Budget Summary - All Enterprise Funds Statement of Revenues, Expenditures and Changes in Fund Net Assets Unrestricted Net Assets, January 1 Revenues Charges for Services Interest Meters Permits Penalties Miscellaneous Total Revenues: Other Sources Transfers In Gain on the Sale of Capital Assets Total Other Sources: Total Revenues and Other Sources: Total Available: Expenditures Personal Services Supplies and Materials Other Services and Charges Capital Outlay Debt Service Total Expenditures: Other Uses Transfers Out Total Expenditures and Other Uses: Unrestricted Net Assets, December 31 $ 5,126,041 4,963,812 226,328 16,598 3,850 13,753 16,986 5,241,327 7,134 7,134 5,248,461 10,374,502 904,944 241,054 1,943,799 4,482 971,079 4,065,358 596,930 4,662,288 $ 5,712,214 $ 5,712,214 $ 5,712,214 $ 5,705,964 4,659,097 57,000 13,000 3,000 17,500 2,000 4,751,597 4,242 4,242 4,755,839 10,468,053 936,290 266,150 1,996,985 130,000 830,166 4,159,591 596,930 4,756,521 4,493,509 57,000 13,000 3,000 17,500 17,000 4,601,009 4,242 4,242 4,605,251 4,784,280 57,000 13,000 3,000 17,500 17,000 4,891,780 20,737 20,737 4,912,517 10,317,465 10,618,481 936,290 229,200 1,888,915 130,000 830,166 4,014,571 596,930 4,611,501 $ 5,711,532 $ 5,705,964 957,725 275,650 2,000,687 828,806 4,062,868 596,930 4,659,798 $ 5,958,683 01 Actual Addpted Estlnibte " i Adopted Description 2012 2l)13 f$13� -• >' 2014 ' Unrestricted Net Assets, January 1 Revenues Charges for Services Interest Meters Permits Penalties Miscellaneous Total Revenues: Other Sources Transfers In Gain on the Sale of Capital Assets Total Other Sources: Total Revenues and Other Sources: Total Available: Expenditures Personal Services Supplies and Materials Other Services and Charges Capital Outlay Debt Service Total Expenditures: Other Uses Transfers Out Total Expenditures and Other Uses: Unrestricted Net Assets, December 31 $ 5,126,041 4,963,812 226,328 16,598 3,850 13,753 16,986 5,241,327 7,134 7,134 5,248,461 10,374,502 904,944 241,054 1,943,799 4,482 971,079 4,065,358 596,930 4,662,288 $ 5,712,214 $ 5,712,214 $ 5,712,214 $ 5,705,964 4,659,097 57,000 13,000 3,000 17,500 2,000 4,751,597 4,242 4,242 4,755,839 10,468,053 936,290 266,150 1,996,985 130,000 830,166 4,159,591 596,930 4,756,521 4,493,509 57,000 13,000 3,000 17,500 17,000 4,601,009 4,242 4,242 4,605,251 4,784,280 57,000 13,000 3,000 17,500 17,000 4,891,780 20,737 20,737 4,912,517 10,317,465 10,618,481 936,290 229,200 1,888,915 130,000 830,166 4,014,571 596,930 4,611,501 $ 5,711,532 $ 5,705,964 957,725 275,650 2,000,687 828,806 4,062,868 596,930 4,659,798 $ 5,958,683 01 City of Andover Internal Service Funds 2014 Budget Summary - All Internal Service Funds Statement of Revenues, Expenditures and Changes in Unrestricted Net Assets Unrestricted Net Assets, January 1 Revenues Charges for Services Interest Income Miscellaneous Total Revenues: Other Sources Transfers In Total Revenues and Other Sources: Total Available: Expenditures and Other Uses Personal Services Supplies and Materials Other Services and Charges Total Expenditures: Other Uses Transfers Out Total Expenditures and Other Uses: Unrestricted Net Assets, December 31 $ 515,898 1,015,822 10,557 76,985 1,103,364 $ 609,012 $ 609,012 $ 637,173 1,072,053 1,500 1,073,553 1,103,364 1,073,553 1,619,262 1,682,565 370,216 327,740 312,294 1,010,250 1,010,250 $ 609,012 374,012 362,735 336,530 1,073,277 1,073,277 $ 609,288 1,088,284 1,654 1,089,938 1,089,938 1,698,950 357,012 362,735 342,030 1,061,777 1,061,777 $ 637,173 1,072,053 1,500 1,073,553 1,073,553 1,710,726 381,032 367,831 336,930 1,085,793 1,085,793 $ 624,933 Actual do0idx �stirr�ate Adopted Description 2012 X2013 . -,;_w 2013 �2014 Unrestricted Net Assets, January 1 Revenues Charges for Services Interest Income Miscellaneous Total Revenues: Other Sources Transfers In Total Revenues and Other Sources: Total Available: Expenditures and Other Uses Personal Services Supplies and Materials Other Services and Charges Total Expenditures: Other Uses Transfers Out Total Expenditures and Other Uses: Unrestricted Net Assets, December 31 $ 515,898 1,015,822 10,557 76,985 1,103,364 $ 609,012 $ 609,012 $ 637,173 1,072,053 1,500 1,073,553 1,103,364 1,073,553 1,619,262 1,682,565 370,216 327,740 312,294 1,010,250 1,010,250 $ 609,012 374,012 362,735 336,530 1,073,277 1,073,277 $ 609,288 1,088,284 1,654 1,089,938 1,089,938 1,698,950 357,012 362,735 342,030 1,061,777 1,061,777 $ 637,173 1,072,053 1,500 1,073,553 1,073,553 1,710,726 381,032 367,831 336,930 1,085,793 1,085,793 $ 624,933 CITY OF ANDOVER General Fund Revenue & Expense Summary 0 EXPENDITURES General Government Actual Actual Actual Actual Actual Budget * Estimate Requested * Budget Change ( *) Public Safety 3,785,804 2008 2009 2010 2011 2012 2013 2013 2014 $ % REVENUES 2,403,162 2,451,850 2,482,490 2,720,537 2,745,987 2,850,774 130,237 4.79% Other 17,999 19,540 Property Taxes $ 6,249,011 $ 6,588,601 $ 7,191,602 $ 7,115,936 $ 7,340,532 $ 7,398,782 $ 7,398,782 $ 7,501,816 103,034 1.39% License and Permits 525,340 291,904 329,901 387,206 449,826 288,355 376,560 307,355 19,000 6.59% Intergovernmental Revenues 709,252 595,001 570,096 566,706 653,720 596,564 606,564 609,541 12,977 2.18% Charges for Current Services 775,144 701,289 757,094 866,584 973,604 619,850 863,867 685,900 66,050 10.66% Fines and Forfeits 104,630 110,779 104,780 99,777 97,571 100,750 95,750 100,750 - 0.00% Interest Income 137,966 76,772 70,368 130,368 95,365 65,000 70,000 75,000 10,000 15.38% Miscellaneous Revenue 114,534 130,522 134,772 127,509 149,857 90,350 105,380 91,850 1,500 1.66% Transfers 191,194 196,930 196,930 196,930 196,930 196,930 196,930 196,930 - 0.00% TOTAL REVENUES - &8&7,071- _' 8,691,798 9,3' 5;,543! �- ,7;016 _ _ 9,957, EXPENDITURES General Government 2,319,305 2,161,367 2,224,872 2,271,094 2,223,773 2,531,431 2,478,002 2,672,379 140,948 5.57% Public Safety 3,785,804 4,005,405 3,920,071 3,960,221 4,088,076 4,279,011 4,319,061 4,383,894 104,883 2.45% Public Works 2,399,391 2,352,111 2,403,162 2,451,850 2,482,490 2,720,537 2,745,987 2,850,774 130,237 4.79% Other 17,999 19,540 24,953 30,631 663,372 88,950 221,000 89,328 378 0.42% TOTAL EXPENDITURES "8,522,499 8,538,423 8,573,058- - x;713796 .457" »9J6,375 ^ X44 UNDER (OVEER) BUDGET 28 153,375' $. 782,485 $: ' -' 777,2 0 '„ $" 9 .69 txr:• $ ="?"�2 rr. $' �27,233�T" -$ " 6 , 851" , 11/20/2013 CITY OF ANDOVER Revenue Comparison - General Fund City of Andover 2014 Revenue Comparison - General Fund Property Taxes I Licenses & Permits Intergovl Rev Charges for Svcs Fines & Forfeits Interest Income Misc. Rev Transfers $0.00 $1.00 $2.00 $3.00 $4.00 $5.00 $6.00 $7.00 $8.00 Millions ■ DBudget 2014 Estimats2013 wActual 2012 ■Actua12011 ■Actual X,0 a City of Andover 2014 Revenue by Source - General Fund Misc. Rev 1 Transfers "k Interest Income 2% 1 ^% ° Fines & Forfeits 1% Charges for Svcs 7% IntergoJl Rev 6% Licenses & Permits 3% Property Taxes 79% Actual Actual Actual Budget Estimate Budget 2010 2011 2012 2013 2013 2014 REVENUES Property Taxes $ 7.191,602 $ 7,115,936 $ 7,340,532 $ 7,398,782 $ 7,398,782 $ 7,501,816 License and Permits 329,901 387,206 449,826 288,355 376,560 307,355 intergovernmental Revenues 570,096 566,706 653,720 596,564 606,564 609,541 Charges for Services 757,094 866,584 973,604 619,850 863,867 685,900 Fines and Forfeits 104,780 99,777 97,571 100,750 95,750 100.750 Interest Income 70,368 130.368 95,365 65,000 70,000 75,000 Miscellaneous Revenue 134,772 127,509 149,857 90,350 105,380 91,850 Transfers 196,930 196.930 196,930 196,930 196,930 196,930 TOTAL REVENUES $ 9,355,543 $ 9,491,016 $ 9,957,405 $ 9,356,581 $ 9,713,833 $ 9.569.142 City of Andover 2014 Revenue Comparison - General Fund Property Taxes I Licenses & Permits Intergovl Rev Charges for Svcs Fines & Forfeits Interest Income Misc. Rev Transfers $0.00 $1.00 $2.00 $3.00 $4.00 $5.00 $6.00 $7.00 $8.00 Millions ■ DBudget 2014 Estimats2013 wActual 2012 ■Actua12011 ■Actual X,0 a City of Andover 2014 Revenue by Source - General Fund Misc. Rev 1 Transfers "k Interest Income 2% 1 ^% ° Fines & Forfeits 1% Charges for Svcs 7% IntergoJl Rev 6% Licenses & Permits 3% Property Taxes 79% CITY OF ANDOVER Expenditure Comparison - General Fund City of Andover 2014 Expenditure Comparison - General Fund General Govt I Public Safety Public Works - Other $0.00 $0.50 $1.00 $1.50 $2.00 $2.50 $3.00 $3.50 $4.00 $4.50 $5.00 Millions o Budget 2014 ■Estimate 2013 MActual 2012 aActual 2011 aActual 201 0 City of Andover 2014 Expenditures by Function - General Fund Other 1% General Go 27% Public Safety 44% blic Works 28% aD Actual Actual Actual Budget Esdmate Budget 2010 2011 2012 2013 2013 2014 EXPENDITURES General Government $ 2,224,872 26% $ 2,271,094 26% $ 2,223,773 24% $ 2,531,431 26% $ 2,478,002 25% $ 2,672,379 27% Public Safety 3,920.071 46% 3,960,221 45% 4,088,076 43% 4,279,011 44% 4,319,061 44% 4,383,894 44% Public Works 2,403,162 28% 2,451,850 28% 2,482,490 26% 2,720,537 28% 2,745,987 28% 2,850,774 29% Other 24,953 0% 30,631 0% 663,372 7% 88,950 1% 221,000 2% 89,326 1% TOTAL EXPENDITURES $ 8,573,058 $ 8,713,796 $ 9,457,711 $ 9,619,929 $ 9,764,050 $ 9,996,375 City of Andover 2014 Expenditure Comparison - General Fund General Govt I Public Safety Public Works - Other $0.00 $0.50 $1.00 $1.50 $2.00 $2.50 $3.00 $3.50 $4.00 $4.50 $5.00 Millions o Budget 2014 ■Estimate 2013 MActual 2012 aActual 2011 aActual 201 0 City of Andover 2014 Expenditures by Function - General Fund Other 1% General Go 27% Public Safety 44% blic Works 28% aD CITY OF ANDOVER General Fund - Expenditure Budget Summary Totals - By Department Budget Year 2014 C;��) CRAM1U TOTAL $ 11;522,499 S 8,538,423 S 8,573,058 S 8,713,796 S 9,457.711 S 9,619,929 S 9,764,050 �} 5 9,996,375 376.446 3.91% Actual Actual Actual Actual Actual Budget* Estimate Requested* Change(') 2008 2009 2010 2011 2012 2013 2013 2014 $ % GENERAL GOVERNMENT Mayor and Council $ 103,068 $ 105,318 S 100,711 $ 101,373 $ 83,622 $ 87,953 S 85,653 $ 86,840 (1,113) -1.27% Administration 127,769 128,533 131,217 135,523 140,048 143,995 141,895 176,265 32,270 22.41% Newsletter 19,667 22,405 17,094 22,897 22,336 25,500 25,000 26,000 500 1.96% Human Resources 59,008 54,623 54,970 31,855 12,485 42,770 42,770 39,229 (3,541) -8.28% Attorney 171,300 172,900 172,775 171,062 170,930 178,300 174,500 178,300 0 0.000% City Clerk 158,203 96,621 95,165 100,697 101,377 108,925 108,973 129,400 20,475 18.80% Elections 40,907 6,139 37,926 6,399 39,614 54,155 11,478 55,336 1,181 2.18% Finance 212,764 210,206 194,863 207,032 207,337 221,256 220,756 235,459 14,203 6.42% Assessing 119,090 120,113 144,760 143,693 143,338 150,000 146,000 150,000 0 0.00% Information Services 137,287 122,614 136,931 142,964 136,025 161,252 161,252 170,629 9,377 5.82% Planning & Zoning 359,140 323,682 327,567 324,303 318,523 360,970 362,170 401,360 40,390 11.19% Engineering 399,437 388,285 389,038 413,818 427,339 440,168 441,368 465,656 25,488 5.79% Facility Management 411,665 409,928 421,855 469,478 420,799 556,187 556,187 557,905 1,718 0.31% Total General Gov 2,319,305 2,161,367 2,224,872 2,271,094 2,223,773 2,531,431 2,4711,002 2,672,379 140,948 5.57 %' PUBLICSAFETY Police Protection 2,318,241 2,545,642 2,599246 2,615,407 2,693,896 2,740,899 2,740,899 2,818,132 77,233 2.82% Fire Protection 991,636 998,350 967,715 974,988 1,016,836 1,117,444 1,139,494 1,127,389 9,945 0.89% Protective Inspection 455,526 435,102 330,707 342,437 354,753 393,530 411,530 411,295 17,765 4.51% Civil Defense 13,306 14,935 15,451 16,301 14,088 17,188 17,188 17,128 (60) -0.35% Animal Control 7,095 11,376 6,952 11,088 8,503 9,950 9,950 9,950 0 0.00% Total Public Safety 3,795,804 4,005,405 3,920,071 3,960,221 4,088,076 4,279,011 4,319,061 4,383,894 104,883 2.45 0/61 PUBLIC WORKS Streets and Highways 613,896 567,092 518,990 594,294 570,630 584,611 582,561 604,078 19,467 3.33% Snow and ice Removal 457,587 462,849 537,947 434,603 420,175 511,834 500,334 517,949 6,115 1.19% Street Signs 170,358 159,213 166,244 175,833 170,200 198,693 192,693 197,274 (1,419) -0.71% Traffic Signals 15,056 26,090 25,830 26,569 27,457 36,000 36,000 35,000 (1,000) -2.78% Street Lighting 30,041 32,666 30,885 32317 33,439 36,400 36,400 36,400 0 0.00% Street Lights - Billed 158,172 180,641 186,320 189,144 195,197 210,000 210,000 210,000 0 0.00% Park & Recreation 867,651 838,033 827,911 889,180 912,750 1,014,366 1,014,366 1,118,926 104,560 10.31% Recycling 86,630 85,527 109,035 109,910 152,642 128,633 173,633 131,147 2,514 1.95% Total Public Works 2,399,391 2,352,111 2,403,162 2,451,850 2,482,490 2,720,537 2,745,981 2,850,774 130,237 4.79% OTHER 17,999 19,540 24,953 30,631 663,372 88,950 221,000 89,328 378 0.42% 17,999 19,540 24,953 30,631 _-- 663 ,372 88,950 221,000 89,328 _._. 378 0.42 %' CRAM1U TOTAL $ 11;522,499 S 8,538,423 S 8,573,058 S 8,713,796 S 9,457.711 S 9,619,929 S 9,764,050 �} 5 9,996,375 376.446 3.91% a� Hilltop Bethel Lexington Columbia Heights Centerville Circle Pines East Bethel St. Francis Spring Lake Park a Anoka z 3 0 Columbus U Fridley Lino Lakes Coon Rapids Ramsey Andover Blaine Linwood Oak Grove Ham Lake Nowthen MUNICIPALITIES WITHIN ANOKA COUNTY Proposed 2014 City Tax Rate Comparison 0.000 20.000 40.000 60.000 80.000 100.000 120.000 140.000 TAX RATE 121.411 I 79.826 79.207 7.973 72.47 60.581 60.115 59.486 7.387 49.994 49.432 47.800 46.965 45.941 45.096 43.791 36.302 3(.171 32.42 30.806 29.395 0.000 20.000 40.000 60.000 80.000 100.000 120.000 140.000 TAX RATE CITY OF ANDOVER 2014 Proposed Tax Rate Breakdown School District 23 1 AOI„ Other 3.56% County 37.38% City 35.92% PERCENTAGES ARE PROPORTIONAL TO REFLECT 100% RATHER THAN ACTUAL AMOUNT OF 121.911 %. Does not include voter approved referendum levy based on market value. 09 CITY OF ANDOVER 2014 General Fund Revenue Types Interest Income Intergovernmental Transfers Fines & Forfeits 6% 2% 1% Miscellaneous 1% r Charges for Services 1% 1 7% License & Permits 3% dew Property Taxes 79% ( (0) CITY OF ANDOVER 2014 General Fund Expenditures by Function Other General Government 0.9% 26.7% Public Works 28.5% u Public Safety 43.9% Engineerir 17.4% CITY OF ANDOVER General Fund - General Government Expenditures Council Administrntinn Newsletter Wiimnn Resources running & mooning Information Systems ° 15.0% 6.4% City Clerk 4.8% ections 2.1% ince 3% Fire Protection 25.7% CITY OF ANDOVER General Fund - Public Safety Expenditures ( ivil npfPn zp Animal Control Police Protection 64.3% IN Parks & F 39. CITY OF ANDOVER General Fund - Public Works Expenditures Recycling Streets & Highways 4.6% 21.2% 7.4% aireel ugnung 1.2% 1.3% inow & Ice 18.2% 6 D3 • F DOVE^ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2013 Budget Implementation General Fund Progress Report — October 2013 DATE: November 26, 2013 INTRODUCTION The City of Andover 2013 General Fund Budget contains total revenues of $9,356,581 and total expenditures of $9,640,429 (includes $20,500 of 2012 budget carry forwards), a decrease in fund balance is planned. Monthly reporting of the City Budget progress to the Governing body is a recommended financial practice and often viewed positively by rating agencies. DISCUSSION Attached is the General Fund Expenditure Budget Summary - Budget Year 2013 through October 2013. The attachment is provided to assist discussion in reviewing 2013 progress; other documents may be distributed at the meeting. The following represents Council directives and departmental expectations for 2013 (adopted April 2 "d): 1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled first, expansions of service and special requests are to be reviewed with City Administration before proceeding. 2. Departments are to be committed to search for the best possible prices when purchasing goods and services. 3. Departments are to be committed to continually searching out new efficiencies and to challenge the status quo of how the City provides services. 4. Departments are to be committed to searching out collaborative opportunities to facilitate efficient and cost - effective utilization of governmental assets and personnel. 5. Departments are to be committed to developing effective, consistent and ongoing communications with City residents, businesses and other stakeholders. ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. submitted, Ji CITY OF ANDOVER General Fund Budget Summary Totals Budget Year 2013 2012 2013 REVENUES Budget Oct YTD % Bud Fiaal Budget Oct YTD % Bud General Property Tax Licenses and Permits $ 7,398,782 250155 $ 3,809,259 51% 148% $ 7,340,532 925w $ 7,398,782 7RR 'jj5 $ 3,875,127 52% 4, 67-00448 ,162% (% j Intergovernmental 566,103 .3701994 451,269 80% 653,720 „ 596,564 493,280 83% Charges for Services 601,150 810,128 135% 973,605 619,850 914 ,Q71 14R% Fines 100,750 75,632 75% 97,572 100,750 77,841 77% Investment Income 65,000 55,867 86% 95,365 65,000 39,211 60% Miscellaneous 84,850 121,419 143% 149,857 90,350 133,946 148% Transfers In 196,930 196,930 100% 196,930 196,930 196,930 100% Total Revenues S 9,263,720 S 5,891,498 64% S 9957,142 $ 9356,581 $ 6,198,356 66% 19% 1012 Streets and Highways 571,125 483,467 2013 570,631 EXPENDITURES Budget Oct YTD Bud Final Budget Oct YTD %Bud GENERAL GOVERNMENT 213,522 174,445 82% 207,338 221,256 181,169 82% Mayor and Council $ 88,162 $ 74,696 85% S 83,622 S 87,953 $ 74,322 85% Administration 140,621 115,050 82% 140,047 143,995 124,886 87% Newsletter 25,500 17,250 68% 22,335 25,500 15,868 62% Human Resources 15,429 11,708 76% 12,485 42,770 12,993 30% Attorney 178,300 128,060 72% 170,930 178,300 129,883 73% City Clerk 103,937 87,195 84% 101,378 108,925 98,404 90% Elections 53,922 19,773 37% 39,613 54,155 _ _10,071 19% Finance 213,522 174,445 82% 207,338 221,256 181,169 82% Assessing 152,500 140,597 92% 143,338 150,000 141,783 95% Information Services 153,560 112,130 73% 136,025 161,252 109,240 68% Planning & Zoning 338,696 256,881 76% 318,524 360,970 290,556 80% Engineering 419,688 354,761 85% 428,960 440,168 374,036 85% Facility Management 564,639 336,711 60% 420,794 566,187 346,382 61% Total General Gov 2,448,476 1,829,257 75% 2,225389 2,541,431 1,909,593 75% PUBLIC SAFETY Police Protection 2,694,135 2,020,422 75% 2,693,896 2,740,899 2,055,674 75% Fire Protection 1,071,933 878,444 82% 1,017,095 1,127,444 961,289 85% Protective Inspection 363,834 293,556 81% 354,752 393,530 342,974 87% Civil Defense 16,755 12,828 77% 14,087 17,188 12,748 74% Animal Control 9,950 6,092 61% 8,503 9,950 3,665 37% Total Public Safety 4,156,607 3,211342 77% 4,088,333 4,289,011 3,376,350 79% PUBLIC WORKS Streets and Highways 571,125 483,467 85% 570,631 585,111 494,695 85% Snow and Ice Removal 488,172 339,635 70% 420,174 511,834 425,825 83% Street Signs 196,631 134,651 68% 170,200 198,693 130,213 66% Traffic Signals 36,000 18,209 51% 27,457 36,000 19,145 53% Street Lighting 36,400 25,207 69% 33,439 36,400 25,123 69% StreetLights - Billed 206,000 142,907 69% 195,196 210,000 140,649 67% Park & Recreation 932,599 753,289 81% 912,750 1,014,366 758,649 75% Recycling 126,210 82,638 65% 152,642 128,633 126,691 98% Total Public Works 2,593,137 1,980,003 76%. 2,482,489 2,721,037 2,120,990 78% OTHER 680,000 651,068 96% 663,371 223,950 201,953 90% Total Other 680,000 651,068 96% 663,371 223,950 201,953 90% Total Expenditures $ 9,878,220 $ 7,671,670 78% S 9,459,582 S 9,775,429 $ 7,608,886 78% NET INCREASE (DECREASE) S (614,500) S (1,780,172) $ 497,560 S (418,848) $ (1,410,530) 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: October 2013 Investment Report DATE: November 26, 2013 INTRODUCTION Summary reporting of the City Investment portfolio to the Governing body is a recommended financial practice and often viewed positively by rating agencies. Furthermore, the City of Andover Investment Policy recommends the Finance Director presents to the City Council at least quarterly the type of investments held by the City. DISCUSSION Attached is the Investment Maturities Summary for October 2013, the October 2013 Investment Detail Report, and the October 2013 Money Market Funds Report. These attachments are intended to assist with discussion when reviewing the October 2013 investments. ACTION REQUESTED The Council is requested to receive a presentation and provide feedback to staff. ed, Investment Maturities - October 2013 TTI Investment Maturities (in Years) Credit Fair Less Than More Than Investment Type Rating value 1 1 - 5 6-10 10 i Money market funds N/A $ 1,685,483 1,685,483 $ $ $ MN Municipal Money Market Fund (4M) N/A 4,993 4,993 - 2,586,991 1,036,925 Certificates of deposit FDIC 1,550,067 Local governments B /B1/B2 60,309 60,309 - A/Al /A2 1,014,737 755,076 112,199 147,462 AAl /AA2 /AA3 9,846,841 2,430,402 3,710,621 2,607,967 1,097,852 AAA 3,834,623 125,714 1,570,673 1,571,953 566,283 State governments A/A1 /A2 638,068 416,230 221,838_r - AA1 /AA2 /AA3 591,763 159,576 348,257 83,930 AAA 436,472 415,297 21,176 U.S. agencies AAA 4,168,548 2,173,146 886,902 1,108,500 FNMA REMIC N/A 23,591 23,591 _i U.S. agencies N/A 13,539 182 13,347 10 Total investments $ 24,905,958 $ 6,258,659 $ 10,333,426 $ 5,541,228 $ 2,772,645 Deposits L 2,083,596 Total cash and investments $ 26,989,554 October 2013 Investment Detail Description Cusip Number Credit Rating Type Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market` Value Date Acquired Coupon Date Maturity I Due Date Suntrust Bank Atlanta GA 86789VHM2 AA3 CD 99,000.00 99,000.00 99,000.00 4.000% 0.400% 98,440.65 247,965.28 quarterly annually 05/28/09 08/28/09 05/28/14 Beal Bank Plano TX 07370TXDO 2908 CD CD 248,000.00 340,231.37 248,000.00 248,000.00 12/28/12 none 12/26/13 03/19/14 1 Year CO - 1st MN Bank 340,231.37 340,231.37 0.30% 340,231.37 maturity 03/19/13 none Citizens State Bank 176688AM1 CD 100,000.00 100,000.00 100,000.00 3.250% 101,855.00 monthly 07/09109 08109/09 07/09/14 Currie State Bk 23130SCA9 CD 249,000.00 249,000.00 249,000.00 0.300% 248,432.28 maturity 10/03/13 none 10/03/14 Appleton MN 038051KP2 A local 135,000.00 135,000.00 135,000.00 1.000% 135,043.20 semi - annual 09/13/11 12/01/11 12/01/13 Etowah TN 297785EY9 A local 100,000.00 100,000.00 100,000.00 0.600% 100,004.00 semi- annual 04/12/13 12/01/13 06/01/14 Manitowoc Wis 563588YUO Al local 101,898.00 101,898.00 100,000.00 2.500% 100,518.00 semi - annual 12/28/12 none 02/01/14 Stratford Conn 86281IU20 108151V57 Al A2 local local 200,000.00 200,000.00 200,000.00 1.905% 202,378.00 semi- annual 06/29/11 08/01/11 08/01/14 Bridgeport Conn 222,688.40 222,688.40 215,000.00 3.074% 217,132.80 semi - annual 03/29/11 none 09/15/14 McLennan Cnty TX Jnr Clg Dist 582188JV1 AA local 30,576.00 30,576.00 30,000.00 2.000% 30,331.50 semi - annual 05/02/13 08/15/13 08/15/14 Canton Charter Twp Mich 138128EC3 AA local 115,965.30 115,965.30 110,000.00 3.625% 113,175.70 semi - annual 11/24/10 none 10/01/14 Sherwood Wis 824422CB3 AA- local 110,000.00 110,000.00 110,000.00 2.600% 110,926.20 semi - annual 03/11/10 06/01/10 06/01/14 Pell City AL 705880MK5 AA- local 100,000.00 100,000.00 100,000.00 0.950% 100,099.00 semi- annual 04/25/12 08/01/12 08/01/14 Marion MA 569781GSO AA+ local 152,581.50 152,581.50 150,000.00 3.000% 150,330.00 semi - annual 04/11/13 none 12/01/13 Maplewood Minn 565557NF8 AA+ local 165,580.80 165,580.80 165,000.00 2.450% 165,658.35 semi- annual 05/10/10 02/01/11 02/01/14 Palatine III 696089QD6 AA1 local 103,552.00 103,552.00 100,000.00 4.550% 100,316.00 semi - annual 01/10/13 none 12/01/13 Dallas TX Zero Coupon 235218K60 AA1 local 244,172.50 244,172.50 250,000.00 249,725.00 maturity 12/21/11 none 02/15/14 Essex Cnty NJ 296804,11.2 AA2 local 54,010.00 54,010.00 50,000.00 5.310% 50,184.00 semi - annual 02/07/12 none 12/01/13 Onamia MN ISD#480 682271DS7 AA2 AA2 local local 123,768.00 20,956.00 123,768.00 20,956.00 120,000.00 3.000% 120,745.20 semi - annual 09/27/12 08/01/13 02/01/14 Scott County Minn Hsg & Redev Auth 809567AL4 20,000.00 6.000% 20,168.00 semi- annual 09/26/11 none 02/01/14 Oakdale Minn 672088AR2 AA2 local 200,000.00 200,000.00 200,000.00 1.750% 200,204.00 semi - annual 03/17/11 03/15/12 03/15/14 Virginia Beach VA 92774GCV5 AA2 local 71,100.25 71,100.25 65.000.00 5.000% 66,498.90 semi - annual 05/27/11 none 05/01/14 Council Bluffs Iowa 222129X52 AA2 local 137,991.60 137,991.60 135,000.00 3.500% 137,700.00 semi - annual 08119/09 12/01/09 06101/14 Kirkwood Cmnty College Iowa 497595WL8 958522WP5 AA2 AA2 local local 103,718.00 102,756.00 103,718.00 100,000.00 2.500% 100,959.00 semi- annual 12/10/10 06/01/11 06/01/14 Western Lake Superior MN 102,756.00 100,000.00 2.000% 101,490.00 semi- annual 08/16/11 04/01/12 10/01/14 Orange County CA 68428LCW2 AA3 local 140,000.00 140,000.00 140,000.00 0.610% 140,000.00 semi- annual 02/12/13 08/01/13 11101/13 Rockford ILL 77316QFZ7 AA3 local 276,402.50 276,402.50 250,000.00 5.000% 251,170.00 semi - annual 08 /05/10 none 12/15/13 Moorhead MN 6161412K2 AA3 local 101,274.00 101,274.00 100,000.1.750% 100,194.00 semi- annual 12/20/12 none 02/01/14 Brownsville TX 116405FX4 AA3 local 61,015.20 61,015.20 2.000% 60,316.20 semi - annual 12/27/12 02115/13 02/15/14 New Richmond WI 648431QM9 AA3 local 61,113.60 61,113.60 1.750% 60,210.60 semi - annual 07/16/12 none 03/01/14 Bloomington MN 094780XR9 AAA local 130,451.25 130,451.25 :60,00:0.00] 3.000% 125,713.75 semi - annual 11/15/11 08/01/12 02/01/14 Vadnais Heights Minn 918738SQ9 B local 63,957.00 63,957.00 3.750% 60,309.00 semi - annual 1110510 none 02101/14 Oregon School Boards Assn Zero Cpn 686053CD9 AA2 state 138,663.60 138,663.60 159,576.00 maturity 02/12/09 none 06/30/14 Govt Nall Mtg Assn Pool #502983 36210UXL2 US 95,964.85 190.72 180.99 6.000 % 181.75 monthly 06/17/03 4,568,182.73 Capital One Bank Glen Allen VA 14041AXU8 A2 CD 43,910.10 43,910.10 40,000.00 4.750% 41,935.60 semi - annual 05/10/11 none 01/23/15 MB Financial Bank 55266CHV1 CD 102,249.00 102,249.00 100,000.00 2.350% 102,079.00 monthly 04/18/11 none 11/12114 Garrett State Bank 366526AJO CD 200,000.00 200,000.00 200,000.00 1.750% 202,926.00 monthly 05/20/11 06/20/11 07/20/15 Flushing Savings Bank 344030DK4 CD 250,023.39 250,023.39 249,000.00 1.750% 254,405.79 monthly 07/25/11 none 10/29/15 Portage County Bank 73565NAZ6 CD 249,000.00 249,000.00 249,000.00 1.650% 254,415.75 monthly 07/25/11 none 11/03/15 Sterling Savings Bank 859532AH6 CD 248,000.00 248,000.00 248,000.00 0.750% 247,461.84 semi - annual 07/31/13 01/31/14 01/29/16 1,036,924.58 CD 3,371,500.40 local 159,576.00 state 181.75 US Less Than 1 Year October 2013 Investment Detail Description Cusip Number Credit Rating Type Purchase Price Carrying Cost Carry Maturity Amount y Interest Rate Current Market : Value Date Acquired Coupon Date Maturity 1 Due Date Lake Forest Bank & Trust 509685ES8 CD 200,000.00 200,000.00 200,000.00 0.850% 199,304.00 semi - annual 08/14/13 02/14114 08115116 Luana Savings Bank 549103MY2 CD 248,000.00 248,000.00 248,000.00 0.750% 247,538.72 semi - annual 08/16/13 02/16/14 08/16/16 Junction City Kansas 481502F72 A2 local 101,558.00 101,558.00 100.000.00 5.500% 112,199.00 semi- annual 05/28/08 03/01/09 09/01/18 Chaska MN 161664DS3 AA local 66,128.40 66,128.40 65,000.00 2.000% 66,073.15 semi - annual 08/15/13 06/01/14 12/01/14 Chaska MN 161664DT1 AA local 71,663.20 71,663.20 70,000.00 2.000% 71,702.40 semi- annual 08/15113 06/01/14 12/01/15 Chaska MN 161664DU8 AA local 76,434.00 76,434.00 75,000.00 2.000% 76,756.50 semi- annual 08115/13 06/01/14 12/01/16 North Mankato MN Port Auth Corn 660760AG4 AA local 107,657.00 107,657.00 100,000.00 4.000% 105,366.00 semi - annual 09/20/13 none 02/01/17 Augusta ME 051411ND4 AA local 28,125.00 28,125.00 25,000.00 5.250% 26,905.75 semi - annual 03/07/12 none 10/01/17 Pell City AL 705880ML3 AA- local 100,000.00 100,000.00 100,000.00 1.200% 99,810.00 semi- annual 04/25/12 08/01/12 08/01/15 Philadelphia PA Auth Zero Coupon 71781LBJ7 AA- local 161,700.00 161,700.00 245,000.00 224,361.20 maturity 01112/10 none 04/15/17 Racine WI 7500216D4 AA- local 101,792.00 101,792.00 100,000.00 2.100% 99,292.00 semi- annual 01/24/12 06/01/12 06/01/18 Brooklyn Park Minn 114223V64 AA+ local 206,700.00 206,700.00 200,000.00 3.400% 203,610.00 semi- annual 02/10/11 none 02/01/15 Pipestone - Jasper MN ISD #2689 724114BH5 AA+ local 181,521.00 181,521.00 180,000.00 1.000% 180,15120 semi- annual 05/23/13 03/01/14 03/01/15 Red Wing Minn ISD #25 757130JR1 AA+ local 36,367.10 36,367.10 35,000.00 3.500% 36,089.55 semi - annual 01/11/11 none 03/01/15 Ramsey MN 751813QE9 AA+ local 176,289.75 176,289.75 175,000.00 1.000% 175,091.00 semi - annual 06/05/12 12/01/12 06/01/15 Palatine III _ 696089RY9 AA1 local 112,000.00 112,000.00 100,000.00 5.200% 104,495.00 semi- annual 11/07111 none 12/01/14 _ Minneapolis Minn 60374YP35 AA1 local 21,269.40 21,269.40 20,000.00 3.250% 21,205.40 semi- annual 08/02/11 none 03/01/16 Des Moines IA Area Cmnty Col 250097A85 AA1 local 137,668.95 137,668.95 135,000.00 1.375% 136,062.45 semi- annual 07/30/12 12/01/12 06/01/16 Osseo MNISD #279 688443,127 AA1 local 30,103.25 30,103.25 25,000.00 6.000% 27,782.75 semi - annual 12/22/11 none 02/01/17 Dane County WI 236091M92 local 106,487.00 106,487.00 100,000.00 2.450% 103,953.00 semi - annual 07/16/12 none 12/01/17 Austin Minn 052249542 _AA1_ AA2 local 164,175.00 164,175.00 165,000.00 5.100% 165,315.15 semi - annual 07/15/08 none 02/01/15 Duluth MN 264438ZA3 AA2 local 201,733.11 201,722.00 200,000.00 1.000% 200,820.00 semi- annual 11/27/12 08/01/13 02/01/15 Onamia MN ISD #480 682271DT5 AA2 local 104,979.00 104,979.00 100,000.00 3.000% 102,490.00 semi - annual 09/27/12 08/01/13 02/01/15 Waunakee WI 943181NZ6 AA2 local 110,000.00 110,000.00 110,000.00 1.500% 110,331.10 semi - annual 11/08/11 05/01/12 05/01/15 Waterloo IA 941647NW5 AA2 local 261,334.20 261,334.20 255,000.00 2.000% 259,870.50 semi- annual 06/27/13 12/01/13 06/01/15 Western Lake Superior MN 958522WQ3 AA2 local 101,790.00 101,790.00 100,000.00 2.000% 102,278.00 semi- annual 08/16/11 04/01/12 10/01/15 Plainfield III 726243LT3 AA2 local 79,373.25 79,373.25 75,000.00 3.000% 78,057.00 semi - annual 12/27/12 none 12/15/15 Duluth Minn ISD #709 264474CK1 AA2 local 74,939.20 74,939.20 70,000.00 4.000% 73,257.80 semi- annual 01/18/11 none 02/01/16 Duluth MN 264438ZB1 AA2 local 105,652.05 105,652.05 105,000.00 1.000% 105,053.55 semi - annual 12/05/12 08/01/13 02/01/16 Rowlett TX 77969861-17 AA2 local 101,905.55 101,905.55 95.000.00 3.000% 100,011.25 semi - annual 07/10/12 08/15/12 02/15/16 Hopkins Minn ISD #270 439881HCO AA2 local 95,278.40 95,278.40 80,000.00 5.250% 90,912.00 semi- annual 04/30/12 08/01/09 02/01/18 Scott County 809486EZ2 AA2 local 114,450.33 112,617.00 100,000.00 4.400% 108,035.00 semi - annual 10/31/12 12/01/12 06/01/18 Brownsville TX 116405FY2 AA3 local 102,683.00 102,683.00 100,000.00 102,156.00 semi - annual 12127112 02/15/13 02/15115 SouthEastern IA Cmnty College 841625MC7 AA3 local 149,060.00 149,060.00 145,000.00 147,048.85 semi - annual 07/26/12 none 06/01/15 East Bethel Minn 271074HRO AA3 local 100,941.00 100,941.00 100,000.00 102,900.00 semi- annual 12/15/10 08/01/11 02101/16 Oshkosh Wis Storm Wtr Util 68825RBD1 AA3 local 101,003.00 101,003.00 100,000.00 100,000.00 r2.000% 103,375.00 99,772.00 semi- annual semi - annual 10/05/10 10/17/12 05/01/11 08/01/13 05/01/18 02/01/15 Saint Louis Park MN 791740ZJ5 AAA local 100,000.00 100,000.00 Cook Cnty IL Cmnty CIg Dist #5 216129FD3 AAA local 196,228.20 196,228.20 190,000.00 194,624.60 semi - annual 01/08/13 06/01113 06/01/15 Palm Beach Cnty FLA 696497TP1 AAA local local 226,296.00 226,296.00 200,000.00 5.808% 2.000% 216,046.00 102,278.00 semi - annual semi- annual 03/14/11 10/01/12 none 04/01/13 06/01/15 10/01/15 Madison WI 55844RFY5 AAA 103,870.00 103,820.00 100,000.00 Maple Grove MN 56516PNY5 AAA local 230,520.40 230,520.40 220,000.00 2.000% 223,335.20 semi- annual 01/10/13 08/01/13 02/01/17 Tennessee Valley Auth 880591EA6 AAA local 93,153.11 93,153.11 85,000.00 5.500% 98,578.75 semi - annual 06/01/09 01/18/08 07/18/17 Washington County MN 937791KL4 AAA local 115,000.00 115,000.00 115,000.00 3.750% 119,863.35 semi - annual 07/01/10 01/01/11 01/01/18 1,550,066.70 CD October 2013 Investment Detail Description Cusip Number Credit Rating Type Purchase Price in Cost Carryg Maturit Amount y Interest Rate Current Market Value Date Acquired Coupon Date Maturity/ Due Date Saint Louis Park MN 791740WC3 AAA local 112,114.00 112,114.00 100,000.00 3.850% 107,322.00 semi - annual 12/22/11 none 02/01/18 Polk Cnty IA 731197TQ2 AAA local 184,089.60 184,089.60 180,000.00 4.200% 183,862.80 semi - annual 10/29/13 none 06/01/18 Brownsville TX 1SD Zero Coupon 116421E46 AAA local 229,640.00 229,640.00 250,000.00 224,990.00 maturity 06/26/13 none 08/15/18 Alabama St Univ Rev 010632MK0 A3 200,858.00 200,858 .00 200,000.00 3.400% 203,946.00 semi - annual 12/17/10 03/01/11 09/01/15 Illinois State 452152HR5 A3 4sta 217312.00 217,312.00 200,000.00 4.961% 212,284.00 semi- annual 07/16/12 09/01/11 03/01/16 Washington State 939758DL9 AA- 205,804.00 205,804.00 200,000.00 4.500% 200,426.00 semi - annual 01/24/12 04/01/12 10/01/18 Oregon School Boards Assn Zero Cpn 686053CE7 AA2 14,233.50 14,233.50 15,000.00 14,798.10 maturity 02/08/12 none 06130/15 Mississippi State 605581BV8 AA2 state 25,000.00 25,000.00 25,000.00 1.116% 24,979.25 semi - annual 09/12/13 none 12/01/16 Iowa State Spl Oblg 46257TCL1 AA2 state 104,348.00 104,348.00 100,000.00 3.335% 108,054.00 semi - annual 12/13/11 none 06/01/18 Texas State 882722,128 AAA state 80,158.50 80,158.50 75,000.00 3.000% 78,557.25 semi - annual 03/28/12 04/01/12 10/01/15 Tennessee State 880541QM2 AAA state 201,894.00 201,894.00 200.000.00 2.32 % 2205,478.00 semi- annual 10/26/11 02/01/12 08/01/17 Georgia State 373384ROI AAA state 26,742.50 26,742.50 25,000.00 2.970% 26,445.25 semi- annual 02/08/12 none 10/01/18 Texas State 882722,151 AAA state 103,089.00 103,089.00 100.000.00 2.894% 104,816.00 semi- annual 08/10/11 04/01/12 10/01/18 US Treasury Sec Stripped Int Pmt 912833KD1 AAA US 49,889.30 49,889.30 244,000.00 5.000% 243,607.16 maturity 09 /14194 11/15/14 Fed Farm Credit Bank 3133EA6K9 AAA US 200,000.00 200,000.00 200,000.00 0.410% 200,204.00 semi- annual 10/29/12 04/29/13 10/29/15 Fed Farm Credit Bank 3133EA6P8 AAA US 200,000.00 200,000.00 200,000.00 0.500% 200,008.00 semi- annual 11/05/12 05/05/13 11/05/15 Fed Natl Mtg Assn 3136FTXS3 AAA US 200,000.00 200,000.00 200,000.00 1.000 %° 200,216.00 semi - annual 12/30/11 06/30/12 12/30/15 Fed Home Ln Bank 313381MH5 AAA US 24,812.50 24,812.50 25,000.00 0.500% 25,005.75 semi- annual 07/10/13 07/07/13 01/07/16 Fed Natl Mtg Assn 3136FTB24 AAA US 100,000.00 100,000.00 100,000.00 1.000% 100,159.00 semi- annual 01/27/12 07/27/12 07/27/16 Fed Home Ln Mtg Corp Med Term Note 3134G4EF1 AAA US 200,000.00 200,000.00 200,000.00 1.000% 200,920.00 semi - annual 08/13/13 02/13/14 02/13/17 Fed Nat( Mtg Assn 3136GIAJB AAA US 200,000.00 200,000.00 200,000.00 0.700% 195,414.00 semi - annual 01/30/13 07/30/13 01130/18 Fed Farm Credit Bank 3133ECFA7 AAA US 100,000.00 100,000.00 100,000.00 1.080% 98,112.00 semi- annual 02/13/13 08/13/13 02/13/18 Fed Home Ln Bank 313382AV5 AAA US 200,000.00 200,000.00 200,000.00 0.500% 199,008.00 semi - annual 02/28113 08/28/13 02/28/18 Fed Home Ln Mtg Corp 3134G46D5 AAA US 198,000.00 198,000.00 200,000.00 1.200% 196,678.00 semi- annual 06/12/13 12/12/13 06112/18 Fed Home Ln Mtg Corp Mad Term Note 3134G3ZK9 AAA US 200,000.00 200,000.00 200,000.00 1.200% 197,312.00 semi - annual 07/30/12 01/30/13 07/30/18 Fed Farm Credit Bank 31331Y4S6 AAA US 114,000.00 114,000.00 100,000.00 5.050% 116,502.00 semi - annual 09/11/13 none 08/01/18 Fed Natl Mtg Assn Remic 31393EAL3 US 204,187.50 22,686.59 22,221.34 4.500% 23,590.84 monthly 07/30/03 none 08/25/18 Fed Home Ln Mtg Corp 31393VMQ1 US 153,656.25 12,905.53 12,598.42 4.500% 13,346.51 monthly 06/30/03 06/15/18 10,333,426.06 Barren Cnty KY 068437DM1 6824543R2 Al Al local 43,996.00 43,996.00 40,000.00 4.30006 41,177.20 semi- annual 02108/12 none 04101/19 Oneida County NY local 114,388.00 114,388.00 100,000.00 6.250 %° 106,285.00 semi - annual 08/16/10 none 04/15/19 Rice Cnty MN 762698GK8 AA local 45,466.80 45,466.80 40,000.00 4.400% 42,662.80 semi - annual 03/07/12 none 02/01/19 Minnetrista MN 604229KE3 AA+ local 15,000.00 15,000.00 15,000.00 2.450% 15,004.80 semi- annual 10/10/13 08/01/14 02/01/19 Ramsey MN 751813PB6 AA+ local 158,677.85 158,677.85 145,000.00 4.500%1 149,091.90 semi- annual 02/16/12 04/01/16 04/01/19 Stearns Co MN 857896MH4 AA+ local 276,875.00 276,875.00 250,000.00 4.500% 259,282.50 semi - annual 04/17/13 none 06/01/20 Minnetrista MN 604229KGB AA+ local 196,265.55 196,265.55 195,000.00 3.100% 195,039.00 semi- annual 10/10/13 08/01/14 02101/21 Greenway MIN ISD #31 39678LDF6 AA+ local 27,593.50 27,593.50 25,000.00 5.000% 26,897.25 semi - annual 07/09/13 none 03/15/21 Minnetrista MN 604229KJ2 AA+ local 50,000.00 50,000 -00 50,000.00 3.850% 50,014.00 semi - annual 10/10/13 08/01114 02101/23 King Cnty WA 49474E31.5 W local 224,634.00 224,634.00 200,000.00 3.980% 216,242.00 semi - annual 03/27/12 none 12/01/18 Minneapolis MN 60374YS73 AA1 local 111,898.00 111,898.00 100,000.00 3.250% 106,450.00 semi- annual 06/05/12 12/01/11 12/01/18 Minneapolis MN 60374YS81 AA1 local 278,632.50 278,632.50 250,000.00 3.500% 266,765.00 semi- annual 02/26/13 none 12/01/19 Minneapolis MN 60374YG68 AA1 local 110,419.00 110,419.00 100,000.00 4.700% 110,392.00 semi - annual 10/31/11 none 03/01/23 5,393,492.25 local 1,179,783.85 state 2,210,083.26 US 1- 5 Years October 2013 Investment Detail Description Cusip Number Credit Rating Type Purchase Price Carrying Cost Carry Maturity Amount' y Interest Rate Current Market Value Date Acquired Coupon Date Maturity/' Due Date Orange Beach ALA 68406PHF1 941647PAl AA2 AA2 local 241,689.60 241,689.60 240,000.00 4.400 % 246,417.60 semi - annual 08/05/10 02/01/11 02/01/19 Waterloo IA local 50,559.50 50,559.50 50,000.00 2.000% 49,295.50 semi - annual 06/27/13 12/01/13 06/01/19 Western Lake Superior MN 958522WU4 AA2 local 100,000.00 100,000.00 100,000.00 3.150% 102,196.00 semi- annual 08/16/11 04/01/12 10/01119 Portsmouth VA 73723RSL8 AA2 local 286,268.00 286,268.00 295,000.00 2.400% 289,834.55 semi - annual 07/17/13 02/01/14 02/01/20 Davenport Iowa 238388GS5 AA2 local 111,948.00 111,948.00 100,000.00 4.650% 106,193.00 semi - annual 09/13/11 none 06/01/20 Kane McHenry Cook & De Kalb Zero Cpn 484080MB9 AA3 local 157,328.00 157,328.00 200,000.00 166,824.00 maturity 07/16/12 none 12/01/18 Moorhead MN 6161412137 AA3 AA3 local local 108,820.00 109,541.00 108,820.00 109,541.00 37,433.20 100,000.00 100,000.00 3.800% 4.850% 101,937.00 107,428.00 semi - annual semi- annual 11/14/11 06/09/11 none none 02/01/20 12/01/20 WhitewaterWls 966204KA6 604195RA7 Minnetonka MN ISD #276 AAA local 37,433.20 35,000.00 3.100% 35,408.45 semi - annual 12/22/11 none 02/01/19 Cedar Rapids IA 150528RM1 AAA local 217,672.00 217,672.00 200,000.00 3.000% 207,614.00 semi - annual 06/11/13 12/01/13 06/01/19 Palm Beach CntyFLA 696497TR7 AAA local 256,504.60 256,504.60 220,000.00 5.898% 255,714.80 semi - annual semi - annual 07/06/11 08/04/10 none 08/01/11 06/01/19 08/01/19 Norwalk Conn 668844DS9 AAA local 122,464.80 122,464.80 120,000.00 360,000.00 4.050% 124,519.20 Greensboro NC 39546OV21 AAA local 366,832.80 366,832.80 3.263% 361,688.40 semi - annual 07/15/11 none 10101/19 Woodbury MN 97913PCQ7 AAA local 123,037.35 123,037.35 115,000.00 3.250% 115,189.75 semi- annual 12/22/11 none 02/01/20 Dallas TX Indpt Sch Dist 235308QK2 AAA local 116,900.00 116,900.00 100,000.00 4.450% 111,403.00 semi - annual 04/16/12 08/15/11 02/15/20 Tenn Valley Auth Zero Cpn 88059EHD9 AAA local 263,970.00 263,970.00 300,000.00 254,286.00 maturity 03/11/13 none 05/01/20 Tenn Val Auth Cpn Strip Zero Cpn 88059EMX9 AAA local 88,133.00 88,133.00 100,000.00 83,975.00 maturity 03/18/13 none 07/15/20 Minnetonka MNISD #276 604195PQ4 AAA local 23,491.73 23,016.40 20,000.00 6.200% 22,154.80 semi- annual 11/19/12 none 01/01121 Florida St Dept Environmental 3416OWUAO Al state 217,800.00 217,800.00 200,000.00 6.206% 221,838.00 semi- annual 08/30/10 07/01/10 07/01/22 Minnesota St Hsg Fin Agy Taxable 60415NE24 AA1 state 80,600.00 80,600.00 80,000.00 6.300% 83,929.60 semi- annual 07/27/06 01/01/07 07/01/23 Virginia State 928109XD4 AAA state 22,126.00 22,126.00 20,000.00 21,175.60 semi- annual 02/07/12 none 06/01121 Fed Natl Mtg Assn 3136GOY70 AAA US 199,300.00 199,300.00 200,000.00 194,248.00 semi - annual 10/30/12 01/30/13 01/30/19 Fed Farm Credit Bank 3133EC5NO AAA US 99,587.00 99.587.00 100,000.00 97,116.00 semi- annual 01/07/13 03/04/13 03/04/19 Fed Home Ln Mtg Corp Med Term Note 3134G3RY8 AAA US 204,229.17 203,750.00 200,000.00 L2.750% 199,658.00 semi- annual 10/29/12 09/13/12 03/13/19 Fed Natl Mtg Assn 3135GOKB8 AAA US 203,114.00 203,114.00 200,000.00 201,954.00 semi- annual 08/06/13 10/16/12 04/16/19 Fed Farm Credit Bank 3133ECQ64 AAA US 191,812.00 191,812.00 200,000.00 193,926.00 semi - annual 07/23/13 11/21/13 05/21/20 _ — 5,541,227.70 Mitchell SD Sch Dist #17-2 Itasca County Minn 606687EHO AA- local 116,702.00 116,702.00 100,000.00 111,897.00 semi- annual 12!20111 06115119 06115124 02/01/28 465452GP9 AA- local 105,024.00 105,024.00 100,000.00 103,513.00 semi- annual 07/12111 none Savage Minn 80465PAN4 AA+ local 198,018.00 198,018.00 200,000.00 209,888.00 semi- annual 06/17/10 02/01/11 02/01/24 Lake City Minn ISD #813 508084DW7 AA+ local 103,933.00 103,933.00 100,000.00 [2.625% 105,532.00 semi - annual 05/11/11 none 02/01/25 Milaca Minn ISD #912 598699NT9 AA+ local 106,941.00 106,941.00 100,000.00 108,674.00 semi - annual 07/22/11 none 02/01/27 Duluth MN 264438ZL9 AA2 local 29,767.20 29,767.20 30,000.00 27,156.90 semi - annual 12/05/12 08/01/13 02/01/25 Will County IL Cmnty Zero Coupon 969078QM9 AA2 local 159,000.00 159,000.00 500,000.00 221,830.00 maturity 08/25/09 none 11/01/27 Van Buren Mich Public Schools 920729HD5 AA2 local 102,750.00 102,750.00 100,000.00 6.430% 106,540.00 semi - annual 07/17/09 11/01/09 05/01/29 Hawkins Cnty TN 420218PL7 AA3 local 111,480.00 111,460.00 100,014.8000%/ol 102,821.00 semi- annual 03113/12 none 05101124 Shoreview MN 825214EH8 AAA local 197,205.75 197,205.75 175,0 185,410.75 semi- annual 01/25/12 none 02/01/24 Tennessee ValleyAuth Ser E 880591CJ9 AAA local 121,500.00 121,500.00 100,0 130,872.00 semi- annual 03/19/09 none 11/01/25 Ice Deposit - National Sports Center none local 250,000.00 250,000.00 250,0250,000.00 maturity 02/06/08 none 01/01/26 Fed Home Ln Bank 3133803H8 AAA US 200,000.00 200,000.00 200,0% 185,948.00 semi - annual 07/30/12 01/30/13 07/30/24 Fed Farm Credit Bank 31331VLC8 AAA US 106,030.45 106,030.45 100,0% 114,489.00 semi - annual 02/26/10 none 04/21/28 Fed Nat] Mtg Assn 31398AQY1 AAA US 218,100.00 218,100.00 200,000.00 5.380% 209,092.00 semi- annual 12/24/12 none 11/13/28 4,327,382.50 local 326,943.20 state 886,902.00 US i - 30 Years 1,664,134.65 local October 2013 Investment Detail Description Cusip Number Credit Rating Type Purchase Price Carrying Cost Carry Maturity Amount y Interest Rate. Current Market Value Date Acquired Coupon Date Maturity) Due Date Fed Natl Mtg Assn 31398ARA2 AAA US 248,750.00 248,750.00 250,000.00 5.270% 250,430.00 semi - annual 12/05/08 none 11/14/28 Fed Natl Mtg Assn 3136FTP94 AAA US 361,069.20 253,331.33 361,069.20 360,000.00 2.000% 348,541.20 semi- annual 12/13/12 none 02/27/32 Fed Natl Mtg Assn Pool #561214 31386EN79 US 9.66 9.60 6.000% 10.30 � monthly 06124/02 04/01/31 _ 2,772,645.15 23,215,481.64 1,108,510.50 US L0+ Years INVESTMENT SCHEDULE - Money Market Funds October 31, 2013 Description Current Market Value YTOlnterest Wells Fargo I lWells Fargo Government Money Market Fund $1,685,483.17 $308.08 4M 1,892.52 - _!_]4M 4M PLUS I 4M Plus 3,100.71 29.26 Grand Total Money Market Funds 1 $1,690,476.40 1 $337.34 Updated: 11119/2013 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administrator FROM: Dana Makinen, Human Resources Manager SUBJECT: Discuss City Administrator's Performance DATE: November 26, 2013 INTRODUCTION The City Council is requested to discuss the 2013 performance of City Administrator James Dickinson DISCUSSION All employees are required to have an annual review. The City Councilmember's were requested to evaluate Mr. Dickinson in the areas of Council relations, fiscal management, personnel, supervision, leadership, intergovernmental relations and community relations. Responses were then sent to the Human Resources Manager to complete. The complied version of the performance review is attached. A copy of this report has been provided to Mr. Dickinson. ACTION REQUESTED Council is requested to discuss Mr. Dickinson's 2013 performance. Respectfully submitted, '4, azovu� Dana Makinen