HomeMy WebLinkAboutACCAC - November 18, 2013ANDOVER
CommffN t Center
Andover YMCA Community Center Advisory Commission Meeting
Monday, November 18, 2013
Andover City Hall
Meeting Room A
6:30 pm
1.. Call to Order
2. Approve Minutes— October 14, 2013
3. YMCA Update
4. ACC Staff Update
a. Status Report
5. Other Business
6. Adjournment
15200 Hanson Blvd. NW • Andover, MN 55304
Ph: 763- 767 -5100 • Fx: 763- 755 -2129
Website: www.andovermn.gov lace • E -mail: accinfo @andovermn.gov
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Andover YMCA Community Center
Advisory Commission Meeting Minutes
Monday, October 14, 2013
6:30 pm
Andover YMCA Community Center
Room B
60:-]
In Attendance: Mike Knight, Frank Kellogg, Erick Sutherland, Ted Butler, Allison Boes, Mark Chevalier
(left at 7:30 pm), Tony Howard (left at 7:50 pm), and Robin Chambers (left at 8 pm)
Call to Order 6:30 pm
Approval of Minutes — August 12, 2013 - minutes approved as written.
YMCA Update
Membership Sales
• Busy October, membership goals met for August & September
• Studio floors are done
• Window tinting in Aquatics and Kids Stuff
• 400 Youth were served by Y Summer Power Program
• Silver Sneakers (Senior Membership Program) will now be called Silver & Fit
• Partnered with Anoka Tech - Personal Training
• Health Partners — diabetes prevention program
• Harvest Fest — November 24
• Family Night Out November 28
• Cookies with Santa — December 14
• Winter program registration will open soon.
Allison then discussed the various youth programs the Y offers for kids ages 3 —14. Programs are
scheduled depending upon space and membership feedback. The Y programs are offered at a very
affordable cost with scholarships available. Ted Butler suggested the YMCA contact the City Parks.
Department, Todd Haas, with any future requests they may have for the use of soccer fields in 2014.
Allison indicated a local church has offered the use of their facility for their fall outdoor soccer season.
Staff Update
• Reviewed facility status report. Staff highlighted that Pickleball was now being offered Tues —
Thurs. A great response has been received. Mr. Butler asked that we share information as the
Parks Dept. has had discussion about installing outdoor Piekleball courts in city parks.
• Staff also shared a new video outlining the Andover YMCA Community Center. The video will
be displayed on the community center's website. The commission thought it may be a good idea
to produce short clips of specific programs and areas within the facility and send those clips to
targeted audiences. Cindy will check with QCTV to see if they are able to assist with these clips.
Commission wondered if sending otlt USB's with the video clip could generate more business.
The commission would also like to explore sharing the facility video with other local cable
stations. Staff will look into options and cost, etc.
Andover YMCA Community Center
Advisory Commission Minutes
October 14, 2013
• September Workshop Re -Cap — Went very well. Future city council presentations will occur in
February or March rather than fall... to capture entire calendar year. The commission requested
that a final copy of the PowerPoint presentation be sent to all commission members.
Other Business
Using the overhead projector, Erick shared the community center's website and highlighted the on -line
registration program.
Mr. Butler asked staff what activities they typically offer during school release days. If space allows, the
facility will offer, open skate, open youth hockey, and open basketball whenever possible. Mr. Butler felt
that it may be nice to come up with flyers outline all the activities available including swim options so it's
easier for families to plan the day's activities. Staff can also outline school release activities in future
editions of the Andover Today Newsletter. Staff does send out 4,000 flyers to Rum River, Andover,
Crooked Lake and Ramsey Elementary Schools 3 times a year outlining, Spring, Fall and Winter
Activities which include special events and programs but not specifically school release activities.
Hope 4 Youth — Mr. Kellogg wondered what the next step was to support Hope 4 Youth. He would like
the Andover City Council to support the cause and challenge other cities to support financially. Next step
would be to have Mr. Kellogg speak with the city administrator and Hope 4 Youth to set -up a date for a
future presentation to council. It was also mentioned now that City of Andover is doing their own utility
billing that it may be a possibility to have utility billing inserts made.
Next meeting, November 18, 2013 (changed from original November 11 date — Veteran's Day)
Meeting adjourned at 8:30 pro
Submitted by,
Cindy Ramseier
Andover YMCA Community Center
Advisory Commission
Status Report
November 1, 2013
Programming/Events/Revenue — In Progress/Upcoming
Current/Upcomine Field House/Misc. Activities
o October 16 — A — MEA Basketball Clinics T- wolves and 43 Hoops.
• October 19 —Indoor Soccer Program Starts —Expanded ages —Registration Numbers are looking really
good!
• October 24 — Harvest Fest 4 — 6 pm Free admission Sponsored by Lions and Andover YMCA
• October 26 — Miracle League Banquet
• November 3 & 10 — MN Premier Volleyball Tryouts
• December 15 — MN Premier Volleyball Tournament
• Jan 2 — 3 — MN Timberwolves Basketball Clinic
• Jan 4 — 5 — MN Premier Volleyball Tournament
Current/Uyeoming Ice Activities
• November 6 — Intro to Ice Program Begins (3 weeks)
• November 12 — First Home Game Andover HS Girls Hockey Game
• December 5 — First Home Game Andover HS Boys Hockey Game
• December 8 — Ice Skating with Santa/Macaroni Kids Shopping Expo
• January 1— MN Hometown Hockey 3 v 3 Tournament
Current/Upcoming Misc Activities
• November 1— Rum River Elementary School Field Trip
• November 2 — Try Hockey For Free Day - AHYHA
• November 8- Andover Elementary School Field Trips ( Walkathon Winners)
• December 7 & 8 - Carousel Craft Show
• December 27 - YMCA New Hope Field Trip
• December 31 - A Family Happy New Year Event — Inflatable's, Gym activities and Skating $5
• January 20 - MLK Bounce IIouse Activity Day
Miscellaneous — Working on /ongoing
• Multiple Quotes for Lock -Ins.
• Developing Informational Videos — QCTV about Facility Tot -Time, Field Trips, etc.
• Sr Activities & Programming Ideas — New Pickle Ball Program..... ongoing.
o North Suburban Home Improvement Show
• ACC /YMCA Promo Coupons/Trial Passes
• Developing "point of sale" opportunity for YMCA members — Y Partnership.
• Membership Cards/Programs Aiming for January 2014
• Field Trip Expo — Exploring On -Line Library Options
Fall/Winter Programming (September 2013 — April /May 2014) Ongoing
• Inflatable Fridays - Once a month inflatable's, gym activities and ice skating $5.
• Indoor Walking Club - Monday — Friday — 5:30 am — 9:30 am $1 /day
• Pickle Ball — Tues — Thurs — 9:30 am — Noon $4
• After School Free Student Open Gym - Monday — Friday 2 :50 — 4:50 pm
• Tot -Time Open Gym Mondays & Tuesdays, 10- Noon Admission $2 child/Free YMCA Children
• Bounce House Days Once A Month Admission $3 child/Free YMCA Children
• New Story Time once a month sponsored by the Anoka County Library.
• After School Youth Center (YMCA), Monday - Thursday 3 - 5 pm Staffing provided by YMCA.
Revised 1111/13