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CC - November 5, 2013
Imp" 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV Regular City Council Meeting — Tuesday, November 5, 2013 Call to Order — 8:01 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (10/15/13 Regular; 10/15/13 Closed; 10/22/13 Workshop) Consent Items 2. Approve Payment of Claims — Administration /Finance 3. Approve LMCIT Liability Coverage — Administration /Finance 4. Approve JPA with Anoka County /12- 30/Hanson Blvd. NW & 161" Ave. NW/Traffic Signal - Engineering 5. Approve Resolution Authorizing Speed Limit /165,` Avenue NW - Engineering 6. Approve Application for Exempt Permit /Andover Girls High School Booster Club — Administration 7. Approve Used Vehicle Sales Business License /JCM Wholesale LLC /3138 -162 "d Lane NW — Administration 8. Request to Sign Purchase Agreement for New 100 Foot Aerial Platform Truck - Fire Discussion Items 9. Public Hearing: Vacation of Easement — Outlot A, Parkside at Andover Station — Planning 10. Public Hearing: Vacation of Easement — 4038 153`d Lane NW — Planning 11. Public Hearing for 2013 Delinquent Service Charges Administration /Finance 12. Public Hearing/Adopt Assessment Roll /12- 28/Nightingale St. NW Reconstruction — Engineering 13. Public Hearing/Adopt Assessment Roll/11- 47/174d' Ave., Heather St. & 173`d Ln. - Engineering Staff Items 14. Schedule December EDA Meeting - Administration 15. Administrator's Report —Administration Mayor /Council Input Adjournment ANDOVEA 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approval of Minutes DATE: November 5, 2013 INTRODUCTION The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: October 15, 2013 Regular October 15, 2013 Closed October 22, 2013 Workshop DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, �'I y 1 Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING —OCTOBER 15, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover City Gamache, October 15, 2013, 7:00 p.m., at the Andover Andover, Minnesota. Councilmembers present: Mike Knight, Councilmember absent: Julie Trude Also present: City Adminis Public Works PLEDGE OFALLEGMA RESIDENT FORUM AGENDA APPROVAL Mayor Gamache stated add City A Others and is called to order by Mayor Mike 1685 Crosstown Boulevard NW, ,er, David , Dave Ca NW, Andover ;:presented a petition to the Council mals on Round Lake. He stated the State's trapping Ht is unsafe. He asked the City Council consider enacting boat landing requiring trappers to check traps at regular a similar ordinance. information had been received from the Sheriff's Department. City Administrator Dickinson stated a closed session is requested to discuss Public Works Union Negotiations. Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to approve the Agenda as amended above. Motion carried 4 -Ayes, 1- Absent ( Trude). APPROVAL OF MINUTES September 24, 2013, Workshop Meeting: Correct as written. Regular Andover City Council Meeting Minutes — October 15, 2013 Page 2 1 Motion by Councilmember Howard, Seconded by Councilmember Bukkila, to approve the minutes. 2 Motion carried 4 -Ayes, 1- Absent (Trade). 3 4 October 1, 2013, Regular Meeting: Correct as written. 5 6 Motion by Councilmember Howard, Seconded by Councilmember Knight, to approve the minutes. 7 Motion carried 3 -Ayes, 1- Present ( Bukkila), 1- Absent ( Trude). 8 9 October 1, 2013, Closed Session Meeting: Correct as written. 10 11 Motion by Councilmember Howard, Seconded by Councilmember Knight, to approve the minutes as 12 presented. Motion carried 3 -Ayes, 1- Present ( Bukkila), 1- Absent (Trade). 13 14 CONSENT ITEMS 15 16 Item 2 Approve Payment of Claims 17 Item 3 Accept Petition / Accept Feasibility Report/Waive Public Hearing / Order and 18 Approve Assessment Roll / 13- 37/2151 & 2153 —140d` Lane NW / WM (See 19 Resolution R092 -13) 20 Item 4 Approve Ditch 6 & Ditch 71 Study 21 Item 5 Approve Encroachment Agreement —1851 Bunker Lake Boulevard NW — Wal- 22 Mart 23 Item 6 Approve Used Vehicle Sales Business License / Ryan's Auto Sales LLC / 3138 — 24 162nd Lane NW 25 Item 7 Approve Land Purchase Offer / PID #22- 32 -24 -42 -0001 26 Item 8 Approve Donation for 2014 Senior Class All Night Parties 27 28 Motion by Councilmember Bukkila, Seconded by Councilmember Howard, approval ofthe Consent 29 Agenda as read. Motion carried 4 -Ayes, 1- Absent ( Trude). 30 31 ANOKA COUNTYSHERIFF 'SDEPARTMENTMONTHLYREPORT 32 33 Lieutenant Paul Lenzmeier presented the September 2013 Anoka County Sheriff's Department 34 monthly report to the Council. 35 36 PUBLIC HEARING: 2014 -2018 CAPITAL IMPROVEMENT PLAN 37 38 City Administrator Dickinson stated the Council is requested to hold a public hearing and 39 consider approving a resolution adopting the 2014 -2018 Capital Improvement Plan. He reviewed 40 the proposed 2014 -2018 Capital Improvement Plan with the Council. 41 42 Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to open the public 43 hearing at 7:15 p.m. Motion carried 4 -Ayes, 1- Absent (Trade). 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — October 15, 2013 Page 3 Motion by Councilmember Howard, Seconded by Councilmember Bukkila, to close the public hearing at 7:16 p.m. Motion carried 4 -Ayes, 1- Absent ( Trude). Mayor Gamache stated the CIP would be available online once it has been approved by the City Council. He clarified the CIP includes a list of the proposed annual street reconstruction projects. City Engineer Berkowitz explained the City plans a larger street overlay every 3 -years rather than a reconstruction project. This project scope will be determined at that time. The overlay project is listed separately from the reconstruction projects in the CIP. Councilmember Bukkila explained the CIP is a 5 -year plan and the projects may change as priorities change and financing is available. Motion by Councilmember Bukkila, Seconded by Councilmember Howard, to approve Resolution R093 - 13, adopting the City of Andover 2014 -2018 Capital Improvement Plan. Motion carried 4- Ayes, 1- Absent (Trade). CONSIDER COMPREHENSIVE PLAN AMENDMENT MUSA EXPANSION, LAND USE CHANGE AND DENSITY RANGE CHANGE Community Development Director Carlberg stated the Council is asked to consider amendments to the City of Andover Comprehensive Plan to include 83 -acres into the Metropolitan Urban Service (MUSA) Area, to change 83 -acres of land from RR (Rural Residential Density) to URL (Urban Residential Low Density), to change 6.39 -acres of land from GC (General Commercial) to URM (Urban Residential Medium Density), and to change the density range for URL (Urban Residential Low Density) and URM (Urban Residential Medium Density). Community Development Director Carlberg reviewed the staff report with the Council. Councilmember Bukkila asked what the City's overall goal is with increasing the density ranges. Community Development Director Carlberg explained the Met Council requires each city to meet a density goal between 3 and 5 units per acre. The proposed changes are not significant but will meet the Met Council requirements. Councilmember Bukkila suggested setting the URL at 1.75 to 3.6 units per acre and URM at 3.6 to 6 units per acre. Mayor Gamache opened the floor for comments from the landowners and developer and for public comment at 7:38 p.m. Mr. Scott Wold, SW Land LLC, stated the proposal would be to develop the 83 -acres into 155 Regular Andover City Council Meeting Minutes — October 15, 2013 Page 4 1 total units. The concerns presented at the Planning Commission meeting are currently being 2 reviewed and addressed by the developer. If the project were allowed to move forward the 3 developer would continue to work on resolving the concerns of the residents including road 4 safety and access. One of the concerns brought forward was emergency access. There is an 5 emergency access that can go out to Ward Lake Drive. This access is already in place. The 6 concerns that Wintergreen Street goes a long way to the north without emergency vehicle access 7 would be addressed as the project continues forward. The people in the north portion of the 8 Country Oaks West development would have access that would potentially make their streets 9 safer. 10 11 Mayor Gamache asked who owned the property with the current access over the railroad tracks. 12 13 Mr. Wold stated there is currently a 16 -18 foot wide privately owned road that could provide 14 emergency access to the proposed development. 15 16 Councilmember Knight asked if this would be a minimum maintenance road. 17 18 Mr. Wold stated if the road is going to be used as an emergency access then it would need to be 19 maintained. 20 21 Mayor Gamache asked if the City would have problems getting access from BNSF since they had 22 already granted access to the Ganter Family. 23 24 City Engineer Berkowitz stated the City would have to go through the BNSF review process even 25 if the road is only used as an emergency access. 26 27 Mayor Gamache asked if the road would have to be blocked so it would be maintained as an 28 emergency access point only. 29 30 Mr. Wold stated once there was a road constructed through the development then this access 31 point would not be needed but until then the access would need to be blocked. There is a break 32 away gate in the Country Oaks West development that provides emergency vehicle access. 33 34 Councilmember Knight asked where the road to Hanson Boulevard would be constructed. 35 36 Mr. Wold stated the project is in the preliminary stages at this time. The road shown is a 37 possibility. He has talked to Mr. Selmer regarding this access but has not been able to secure an 38 easement. He still needed to discuss this possibility with the Kuiken brothers as well. The 39 access is shown because it is a possibility that is being explored. 40 41 Councilmember Bukkila asked what the City's position is regarding the temporary access. 42 43 City Administrator Dickinson stated before this road could be used as an emergency access the Regular Andover City Council Meeting Minutes — October 15, 2013 Page 5 1 City would need to discuss this with BNSF. At this time this is a proposal or option being 2 explored by the developer. 3 4 Community Development Director Carlberg stated a petition from the residents is included in the 5 staff report. 6 7 Mr. Ganter, 17130 Ward Lake Drive, Andover, stated he understands the concerns of the 8 residents in the Country Oaks West development. He explained his family has lived in and paid 9 taxes in Andover for close to 80 years. He explained through out the years there have been 10 changes including the addition of a gas pipeline in 1987, Ward Lake Drive was tarred, and 11 Deerwood Estates in 1990. He explained emergency vehicles used all available accesses during 12 the Burlington Northern fire in 1999. They did not ask permission because it was an emergency. 13 In 2001, District 11 wanted to take one of the 40 -acre parcels. This did not happen but it was 14 something that had been proposed. Country Oaks West was developed in 2005. He explained 15 he may not necessarily like changes but it is inevitable and needed to happen. Without change 16 nothing can go forward. He stated he had concerns about traffic. He stated he has come forward 17 because there is potential to be included in the MUSA and he would like to be a part of this. 18 19 Mayor Gamache asked if the total units being proposed was 155 units because that is what the 20 sewer study showed could be added. 21 22 Mr. Wold stated there would be a total of 155 homes. The proposal is for 67 in the first parcel 23 and less than 90 on the second 40 -acre parcel. The Putnam parcel has been drawn up but 24 everything else is ghost platted at this time. He clarified that he did not own the second 40 -acre 25 parcel at this time. 26 27 Mayor Gamache stated one of the concerns that have been brought up is water pressure. He 28 stated as the City continues to grow the system would need to be looped in this area. He asked if 29 this would increase the water pressure in the Country Oaks West area. 30 31 City Engineer Berkowitz stated looping the system would increase the water pressure in Country 32 Oaks West. The system would not need to be looped with existing development. As this area of 33 the City continues to grow then the system would need to be looped. As sewer availability was 34 being reviewed it was determined there was 1,149- gallons per minute. The minimum required 35 for fire protection is 1,000 - gallons per minute. With the proposed development the flow would 36 change to 956- gallons per minute. If the loop were added the flow would increase to 1,566- 37 gallons per minute. 38 39 Councilmember Bukkila asked how many units are in the Country Oaks West development. 40 41 Community Development Director Carlberg stated there are 105 -units within that development. 42 43 Mayor Gamache asked if the City had a plan to tie the water into the system. He also asked if Regular Andover City Council Meeting Minutes — October 15, 2013 Page 6 1 sewer would go down the street. 2 3 City Engineer Berkowitz stated the sewer goes up Wintergreen Street and branches off 4 throughout the development. Water and sewer can both go through wetlands. The area needs to 5 be restored to its original condition when complete. 6 7 Mayor Gamache stated another concern that had been brought up was a conflict of interest with 8 Mr. Wold. He explained that Mr. Wold is the developer and has purchased property from Mr. 9 Putnam. Mr. Wold has the right to ask for a Comprehensive Plan Amendment. This is part of 10 the process. He stated another concern brought up had been the length of Wintergreen Street 11 and it had only one access point. He stated there are other areas in the City that had similar roads 12 including the Green Acres development, Millers Woods, and Woodland Estates 6t' Edition. 13 These types of roads occur due to the surrounding area such as wetlands, soil conditions, or 14 borders to other communities. He also explained residents were concerned that the proposed 15 development would not be compatible with the surrounding area. He stated the Millers Woods 16 development is similar to the proposed project because it has urban lots next to rural lots. This 17 project included buffers between the areas and this could also be done in the proposed project. 18 Whenever there is new development it is unlikely to be compatible with the surrounding area 19 mainly because you are developing into rural properties. He explained the compatibility problem 20 the Planning Commission had sited, as a reason not to approve is not reasonable because 21 anywhere that was developed in the City would have been done with open space around it. He 22 stated the City has purchased open space in the middle of this development area as well. There 23 are other residents in this area that may wish to develop their property in the future and this will 24 also impact the neighboring areas. Andover is a developing community and changes are to be 25 expected. He explained the Planning Commission had recommended denial but the final 26 decision will be up to the City Council. The Planning Commission in Andover is an advisory 27 commission. The City Council would not need approval from the Planning Commission to 28 approve these changes. 29 30 City Attorney Baumgartner explained the Met Council handbook and this does not over turn the 31 City's ordinances or statutes. He explained Statue 462.355 references amending Comprehensive 32 Plans. The League of Minnesota Cities reference materials say the City Council ultimately 33 decides on the acceptance, rejection or revision of the Comprehensive Plan and is not bound by 34 the Planning Commission. The Planning Commission is an advisory commission. 35 36 Community Development Director Carlberg clarified the Comprehensive Plan revision submittal 37 form from the Met Council asks if the revision had been acted on by the Planning Commission 38 and the date of approval from the governing body. 39 40 Mayor Gamache clarified other MUSA Comp Plans have been recently added including Millers 41 Woods and Country Oaks West. 42 43 Councilmember Bukkila stated the overall density of the City as a whole needs to meet Met Regular Andover City Council Meeting Minutes — October 15, 2013 Page 7 Council goals. In order for the City to accomplish this and compensate for rural areas then something else needs to have a higher density. The City has been able to reach these goals primarily through the senior housing complexes. If the City did not have these then there would be a need for larger apartment complexes. She asked City Engineer Berkowitz to explain how the number of users impacts how the City's utilities are funded. 7 City Engineer Berkowitz explained an Enterprise Fund is used to fund the City's water /sewer 8 system and the users of the system fund this. The more users there are the less each person needs 9 to pay in order to maintain the system. In this particular situation the system is adequate for the 10 additional units. He explained the City had pushed out some Capital Improvement projects such 11 as a new water treatment facility and new water tower into the future as additional development 12 occurs. As development occurs the City looks at the infrastructure to determine what 13 improvements need to be made to accommodate the development. 14 15 Commissioner Howard stated the City's urban lot availability is low. The City has been working 16 on bringing jobs to the community through commercial development and people who work at 17 these jobs will need places to live. 18 19 Councilmember Bukkila stated the City had also discussed potentially creating subsidies to bring 20 people onto the City's sewer and water system. The development would meet the City's build 21 out requirements and bring people onto the system. 22 23 Councilmember Knight asked if the entire area could be staged differently to provide adequate 24 access to these portions of the City. 25 26 Community Development Director Carlberg stated the City's Comprehensive Plan includes a 27 MUSA plan and a staged development plan. The staged development plan has 5 -year increments 28 for when areas will be developed. Within the Comprehensive Plan the City can include the entire 29 83 -acres but then set some staging dates for the development of this area. Things can change that 30 areas do not develop as projected or other areas develop earlier than expected. The City cannot 31 necessarily tell a developer that they cannot develop until a different area is developed first. The 32 dates can be changed based upon the land owners plans for development. During the staging of 33 these 80 -acres something may occur that may further address the access question. 34 35 Councilmember Howard agreed that staging would provide the City more time to get a second 36 access to the property. 37 38 Community Development Director Carlberg suggested placing the Putnam parcel in the 2010- 39 2015 time frame and the Ganter parcel in the 2015 -2020 time frame. This would be a good 40 compromise for the City. 41 42 Mayor Gamache opened the floor for public comments at 8:26 p.m. 43 Regular Andover City Council Meeting Minutes — October 15, 2013 Page 8 1 Mr. Jim Olson, 16658 Wren Court, Andover, stated he represents the people that live in the rural 2 area that are against the addition of urban lots in this area. This type of development is 3 incompatible. He asked the Council to deny the request and not move forward with the proposal. 4 5 Mr. Peter Steiger, 16473 Wintergreen Street NW, Andover, stated the overriding issues with this 6 proposed development are the safety of the children in the Country Oaks West development and 7 the additional traffic on Hanson Boulevard. He asked if there was any expansion planned for 8 Hanson Boulevard. 9 10 Mayor Gamache stated Hanson Boulevard is a County Road and expansion of this road is one of 11 their long term plans but there is no date set for this expansion at this time. There will be a light 12 added at Hanson Boulevard and 16151 Avenue in 2014. Safety issues are always a concern in any 13 development and the Sheriff's Department will take the necessary steps to ensure safety. 14 15 Councilmember Bukkila stated there are other areas in the City that have higher density and 16 children. Safety is always a concern and it can be achieved. 17 18 Ms. Lisa Ripken, 16410 Wintergreen Street, Andover, stated she is not opposed to development. 19 She purchased her lot with the understanding rural lots would be to the north and does not want 20 urban lots in that area. Expanding the MUSA does not appear to be expanding the urban core as 21 defined by Met Council. The City's core urban development appears to be south of Constance 22 Boulevard. The City continues to make exceptions on what type of development can be done 23 and there is no barrier between urban and rural development. She asked where the City plans on 24 drawing the line. She expressed compatibility problems with having an urban development next 25 to a rural development. She stated all the roads being discussed are contingent and only 26 possibilities. She wants the City to have smart and sustainable development. 27 28 Mayor Gamache stated prior to 2003 there was no development north of 161 s` Avenue. The 29 expansion beyond 161" Avenue was done to accommodate the changing needs of the City. 30 There was sewer and water available and landowners came to the City wanting to develop their 31 property. With the economy there are changes and the City is asked to look at expanding the 32 development area by landowners. The staging plan will work towards obtaining another access 33 to this area but there is a chance another access does not develop. 34 35 Ms. Ripken asked why the City does not keep the urban development closer to the transportation - 36 orientated areas. 37 38 Mayor Gamache explained there are several areas of the City that would make a higher density 39 development unfeasible. 40 41 Ms. Ripken asked if the City planned to continue developing higher density housing in this area. 42 She also clarified the Council was telling residents that they needed to take care of their kids to 43 keep them safe on the roads and the Sheriff's Department would find the time to help with this Regular Andover City Council Meeting Minutes — October 15, 2013 Page 9 1 and because the utilities are there residents should be ok with it. She would like the City to have 2 smart, sustainable development that follows the comprehensive plan and maintaining the rural 3 character of Andover. 4 5 Mayor Gamache stated he did not know how the City would develop in the future but at this time 6 there is enough sewer to accommodate this development. 7 8 Councilmember Bukkila stated the overall center of the City contains peat and low grounds. 9 This is where another water main and the central activity of the community would go eventually 10 but feasibly cannot be done at this time. There are other areas in the City that may develop but in 11 this situation there are sewer units available. 12 13 Ms. Judy Orland, 16526 Sycamore Street, Andover, stated the only people that would be 14 unhappy with the Council not approving this request is the developer. The residents would be 15 happy and this should be the Councils concern. 16 17 Mayor Gamache stated there are not hundreds of people pushing for this development but those 18 people who find new homes in Andover will be happy. There are also some residents who have 19 contacted the City in support of this project. There are several people in the community that may 20 not be aware of the proposed project. The City encounters concerns and problems with each 21 development from surrounding developments and these will be worked out through the 22 development process. 23 24 Ms. Orland stated there are unsold lots and homes in Country Oaks West that should be sold 25 prior to a new development being added. 26 27 Community Development Director Carlberg stated Country Oaks West has one lot available and 28 the City has less than 40 urban lots available. This area would be of interest to builders. 29 30 Ms. Orland stated the overarching principle in the Comprehensive Plan is to maintain the rural 31 character of the community. She asked how the proposed urban development was in line with 32 this principle. 33 34 Mayor Gamache stated the City has expanded the MUSA three times in 10 -years and this has 35 taken away some of the rural character. When landowners want to develop their property and the 36 availability of sewer is there they have the right to ask the City Council to change the 37 Comprehensive Plan. The City Council needs to determine if this is a good place for this type of 38 development or not. 39 40 Councilmember Bukkila clarified the proposed development is not high density. 41 42 Ms. Orland asked if the overarching goal of the City was to develop as much as possible until it 43 cannot develop any further. Regular Andover City Council Meeting Minutes — October 15, 2013 Page 10 1 Councilmember Bukkila explained the Met Council recommends what the overall density of the 2 City should be. The Met Council puts pressure on the City to meet this goal. Andover does not 3 have transportation or a large commercial area. Because of this Andover is dependant on 4 housing. In order to meet the density goal the City needs to balance the needs of the City with 5 the residents desire to maintain the rural feel of the community. 6 7 Ms. Orland asked if staging a parcel to a later year for development would be binding or if this 8 would change. 9 10 Community Development Director Carlberg stated if a parcel wanted to change its proposed 11 development time frame they would have a process to follow. 12 13 Ms. Erica Ripken, 16424 Wintergreen Street NW, stated she had gone door to door in her 14 neighborhood and several of the residents had not received notification about the proposed 15 changes and project. She asked why more people were not notified. 16 17 Community Development Director Carlberg stated the City followed its guidelines on 18 notification. The required distances for notification are determined by the City Code. There was 19 also notification published in the paper 10 days before the hearing. He stated the City also 20 notified surrounding communities and the school district about the proposed Comprehensive 21 Plan amendment and they did not express any concerns or issues. 22 23 Ms. Ripken stated there are 137 homes for sale in Andover that people could purchase. This is 24 being rushed and there is not a lot of thought on this. She would like to see more impact studies 25 done such as how these additional homes will impact the schools. 26 27 Councilmember Bukkila explained the schools would adjust their boundaries based on the 28 number of students they have. The school does an extensive population and demographic 29 studies. Open enrollment is also based on availability. If there were more residents then the 30 number of students who can open enroll would decrease. 31 32 Mr. James Selmer, 17000 Ward Lake Road, Andover, stated several developers have approached 33 him and he would not be opposed to a road going through his property. He stated with the 34 density problem the City should consider extending the sewer line along the new road along 35 Hanson Boulevard and have less houses bunched together. He stated eventually all this land will 36 be developed and this is the future and the way things go. 37 38 City Administrator Dickinson stated each development would need to go through the City's 39 platting process, maybe a Planned Unit Development process and the number of units may 40 change based on several variables that will be looked at during the review process. 41 42 Mr. Jeff Sims, 16526 Sycamore Street, Andover, asked why the Council was rushing to make a 43 decision tonight. He suggested the Council defer the topic until the full Council could be Regular Andover City Council Meeting Minutes — October 15, 2013 Page 11 1 available. The Planning Commission voted to deny the amendment but the Council is talking 2 about over turning this decision. He asked what the Planning Commission's role is in the City. 3 4 Mayor Gamache stated this was a possibility. The amendment would require a 4/5 vote. The 5 developer and property owners are looking for direction from the Council before they can 6 proceed. He explained the Planning Commission is an advisory commission and makes 7 recommendations to the City Council. The City Council is an elected board and makes the final 8 decisions for the City. The Council is not over turning the Planning Commission but rather 9 discussing not following their recommendation for this particular amendment. The Planning 10 Commission, Park Commission, and Open Space Commission are advisory commissions and 11 they look at and evaluate projects and make recommendations to the Council. The City Council 12 needs to decide if they will follow these recommendations or make a different decision based on 13 the information presented and what is in the best interest of the City. 14 15 Mayor Gamache closed the opportunity for residents to come forward at 9:17 p.m. 16 17 Motion by Councilmember Bukkila, Seconded by Councilmember Howard, to approve 18 Resolution R094 -13, Amending the Comprehensive Land Use Plan of the City of Andover to 19 change 6.39 acres of land from GC- General Commercial to URM -Urban Residential Medium 20 Density for properties legally described on Exhibit A; change the density range in the 21 Comprehensive Plan for URL -Urban Residential Low Density and URM -Urban Residential 22 Medium Density as amended to URL -1.75 to 3.6 units per acre and URM -3.6 -6 units per acre 23 and to reflect this change in all exhibits; include eighty -three acres into the Metropolitan Urban 24 Service Area north of 161St Avenue NW and Evergreen Street NW (PIN's 11- 32 -24 -43 -0001, 11- 25 32 -24 -41 -0002, and 11- 32- 24 -42- 0001); change the land use of eighty -three acres from RR -Rural 26 Residential Density to URL -Urban Residential Low Density located north of 161 St Avenue NW 27 and Evergreen Street NW (PIN's 11- 32 -24 -43 -0001, 11- 32 -24 -41 -0002, and 11- 32- 24 -42- 0001); 28 change the staging for the northern forty acres to 2015 -2020 and the southern forty acres to 2010- 29 2015. 30 31 Mayor Gamache stated Councilmember Trade had sent in a document that has been provided to 32 all of the councilmembers and Mayor Gamache requested this document be included in the 33 minutes, in its entirety. 34 35 Councilmember Trade's comments: "Andover's elected officials have been able to get the Met 36 Council to back off on pushing higher overall densities for our City by emphasizing that good 37 regional planning involves more than a simple focus on sewer lines. Good planning must look at 38 all the infrastructure a community requires to handle population growth. Andover relies on a 39 system of County roads to get its commuter population to and from jobs each day and does not 40 have mass transit. Andover's topography with many wetlands, floodplains lakes and streams 41 also limits its ability to develop in an efficient grid pattern as older cities have developed. 42 Protecting these vital resources helps charge the ground water that supplies the aquifers that serve 43 a major part of the metro area. Public safety considerations, along with protection of these vital Regular Andover City Council Meeting Minutes — October 15, 2013 Page 12 1 water resources, limit developer's abilities to meet even minimum Met Council density 2 requirements where sewer and water mains may be feasible, but not justifiable when engaging in 3 comprehensive planning. More than a decade ago, the evaluation of areas that could be 4 extended, as determined by the Met Council, (which has statutory review authority over our 5 City's long term Comprehensive Plan), identified two regions for additional sewer development. 6 The property owners in these areas worked with the City staff and the City Council to plan the 7 limited areas that would be developed in an urban style. If there is to be any changes in those 8 plans, it is clear now that this same process should be used — one that involves more than one 9 new property owner and one that creates a master plan that looks at all aspects of a successful 10 community plan. At this point it is premature for the City to request any changes to the City's 11 Comprehensive Plan without participation of more property owners to determine whether the 12 current master plan should be revised to create more compact and congruous neighborhoods of 13 urban design, such as an east/west development area aligning in close proximity to 161St Avenue 14 with access to Hanson Boulevard, rather than a ladder style approach as proposed. There are 15 property owners adjacent to the County road intersections that support sewered development and 16 are allocated sewer units. The current proposal lacks essential street connections to the County 17 roads to provide for the traffic loads and safety of those who live in the area. There is no 18 expectation this design flaw will be remedied. In our desire to allow more families to enjoy 19 living here, we shouldn't shortchange these new residents by ignoring our role as community 20 planners and failing to take the time to plan safe, well - designed neighborhoods." 21 22 The motion was called to a vote. Motion carried 4 -Ayes, 1- Absent (Trude). 23 24 RECESS 25 26 Mayor Gamache recessed the regular City Council meeting at 9:25 p.m. 27 28 RECONVENE 29 30 The City Council reconvened at 9:32 p.m. 31 32 APPROVE REZONING R-1, SINGLE FAMILYRURAL TO R -4, SINGLE FAMILY URBAN - 33 15873 LINNET STREET NW — SCOTT ALLEN 34 35 Community Development Director Carlberg reviewed the staff report with the Council. He 36 clarified the acreage would need to be updated and update the adoption date in Item 3. 37 38 Councilmember Bukkila asked if the easement for a potential road would remain. 39 40 Community Development Director Carlberg clarified there is nothing proposed at this time to 41 remove the permanent easement for the extension of Linnet Street. 42 43 Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to adopt Ordinance No Regular Andover City Council Meeting Minutes — October 15, 2013 Page 13 1 430 amending City Code Title 12 -3 -4, Zoning District Map of the City of Andover and allow staff to 2 update the acreage in Item 1 and the adoption date in Item 3. Motion carried 4 -Ayes, 1- Absent 3 (Trade). 4 5 APPROVE LOT SPLIT —15873 LINNET STREET NW — SCOTT ALLEN 6 7 Community Development Director Carlberg reviewed the staff report with the Council. 8 9 Motion by Councilmember Knight, Seconded by Councilmember Howard, to approve Resolution 10 R095 -13, approving a lot split request to subdivide into two parcels in the R -4 Single Family Urban I 1 District for the property located at 15873 Linnet Street NW, PIN 15- 32 -24 -43 -0115. Motion carried 12 4 -Ayes, 1- Absent (Trade). 13 14 APPROVE CITY CODE AMENDMENT — 12 -91 HOME OCCUPATIONS AND 13 -1 -3, 15 FREQUENCY OF LOT SPLITS 16 17 Community Development Director Carlberg reviewed the staff report with the Council. 18 19 Motion by Councilmember Bukkila, Seconded by Councilmember Howard, to adopt Ordinance No. 20 431 amending the City Code to allow home occupations to be conducted by a non - property owner 21 and to allow exceptions to the 3 -year waiting period for lot splits. Motion carried 4 -Ayes, 1- Absent 22 ( Trude). 23 24 DISCUSS CATCHER'S CREEK PLAT AS REQUESTED BY MARK SMITH 25 26 City Engineer Berkowitz stated Mr. Smith has requested to proceed with site grading for the 27 development known as Catcher's Creek prior to completing the conditions approved in 28 Resolution R067 -13. Staff recommends allowing Mr. Smith to proceed with clearing at this time 29 with various stipulations for erosion control and the holding of a pre - construction meeting. Coon 30 Creek Watershed supports moving forward with clearing and grubbing at this time. 31 32 Motion by Councilmember Bukkila, Seconded by Councilmember Knight, to approve the request 33 of Mark Smith to proceed with clearing and grubbing only for the development known as 34 Catcher's Creek prior to completing the conditions approved in Resolution R067 -13. Erosion 35 control must be in place and a pre - construction meeting must be held before the clearing and 36 grabbing. Motion carried 4 -Ayes, 1- Absent ( Trude). 37 38 SCHEDULE NOVEMBER COUNCIL WORKSHOP 39 40 Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed 41 in the staff report. 42 43 The Council discussed the draft agenda and available dates. Regular Andover City Council Meeting Minutes — October 15, 2013 Page 14 1 Motion by Councilmember Bukkila, Seconded by Councilmember Howard, to schedule a 2 Workshop Meeting on November 26, 2013, at 6:00 p.m. Motion carried 4 -Ayes, 1- Absent 3 (Trade). 4 5 SCHEDULE NOVEMBER EDA MEETING 6 7 Mr. Dickinson requested the Council schedule an EDA Meeting to discuss topics as detailed in 8 the staff report. 9 10 The Council discussed the draft agenda and available dates. 11 12 Motion by Councilmember Knight, Seconded by Councilmember Bukkila, to schedule an EDA 13 Meeting on November 19, 2013, at 6:00 p.m. Motion carried 4 -Ayes, 1- Absent ( Trude). 14 15 ADMINISTRATOR'S REPORT 16 17 City Staff updated the Council on the administration and city department activities, updates on 18 development/CIP projects, and meeting reminders /community events. 19 20 City Administrator Dickinson reminded residents to be vigilant in locking their homes and 21 vehicles. 22 23 Councilmember Howard suggested residents also scramble the keyless entry access to their 24 garages after each use. 25 26 MAYORICOUNCIL INPUT 27 28 (County Highway 10 Reconstruction) Councilmember Bukkila requested staff contact the 29 County regarding the project on Highway 10 and request better notification of ramp closures. 30 There are only a couple of exits to Andover and if residents are not aware what exits are closed 31 then they will not be able to take access the City adequately. 32 33 (Trail Material) Mayor Gamache requested staff look into a potential trail material of rubber 34 circles with rock overlay. 35 36 RECESS 37 38 Mayor Gamache recessed the regular City Council meeting at 10:03 p.m. to a closed session of 39 the City Council to discuss Public Works Union Negotiations. 40 41 RECONVENE 42 43 The City Council reconvened at 10:20 p.m 1 2 3 4 5 6 7 8 9 Regular Andover City Council Meeting Minutes — October 15, 2013 Page 15 ADJOURNMENT Motion by Councilmember Howard, Seconded by Councilmember Knight, to adjourn. Motion carried 4 -Ayes, 1- Absent (Trade). The meeting adjourned at 10:21 p.m. Respectfully submitted, Tina Borg, Recording Secretary Regular Andover City Council Meeting Minutes — October 15, 2013 Page 16 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — OCTOBER 15, 2013 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ........................................................................... ............................... AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS ..................................................... ............................... . Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Accept Petition /Accept Feasibility Report/Waive Public Hearing/Order & Approve Assessment Roll /13- 37/2151 &2153 - 140`x' Lane NW/WM (See Resolution R092 -13) ....... ....................................................................................................... ............................... 2 Item 4 Approve Ditch 6 & Ditch 71 Study ............................................... ............................... 2 Item 5 Approve Encroachment Agreement —1851 Bunker Lake Boulevard NW — Wal -Mart2 Item 6 Approve Used Vehicle Sales Business License / Ryan's Auto Sales LLC / 3138 — 162nd Lane NW .... ............................... . Item 7 Approve Land Purchase Offer / PID #22- 32 -24 -42 -0001 ............. ............................... 2 Item 8 Approve Donation for 2014 Senior Class All Night Parties .......... ............................... 2 ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT .... ............................... 2 PUBLIC HEARING: 2014 -2018 CAPITAL IMPROVEMENT PLAN (See Resolution R093 -13) ..................................................................................................................... ............................... 2 CONSIDER COMPREHENSIVE PLAN AMENDMENT MUSA EXPANSION, LAND USE CHANGE AND DENSITY RANGE CHANGE (See Resolution R094- 13 ) ............................. 3 RECESS......................................................................................................... ............................... 12 RECONVENE ........... ............................... . .. . APPROVE REZONING R -1, SINGLE FAMILY RURAL TO R -4, SINGLE FAMILY URBAN 2 — 15873 LINNET STREET NW — SCOTT ALLEN (See Ordinance 430 ) .............................. 12 APPROVE LOT SPLIT —15873 LINNET STREET NW — SCOTT ALLEN (See Resolution R095- 13) ...................................... ............................... . APPROVE CITY CODE AMENDMENT —12 -9, HOME OCCUPATIONS AND 13 -1 -35 FREQUENCY OF LOT SPLITS (See Ordinance 43 1) ............................. ............................... 13 DISCUSS CATCHER'S CREEK PLAT AS REQUESTED BY MARK SMITH ....................... 13 SCHEDULE NOVEMBER COUNCIL WORKSHOP ................................. ............................... 13 SCHEDULE NOVEMBER EDA MEETING ............................................... ............................... 14 ADMINISTRATOR'S REPORT ................................................................... ............................... 14 MAYOR/COUNCIL INPUT ......................................................................... ............................... 14 (County Highway 10 Reconstruction) ........................................................ ............................... 14 (Trail Material) ......................................................................................... ............................... 14 RECESS......................................................................................................... ............................... 14 RECONVENE............................................................................................... ............................... 14 ADJOURNMENT.......................................................................................... ............................... 15 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 ANDOVER CITY COUNCIL WORKSHOP MEETING — OCTOBER 22, 2013 MINUTES The Workshop Meeting of the Andover City Council was c Gamache, October 22, 2013, 6:00 p.m., at the Andover City F NW, Andover, Minnesota. 45 ' Councilmembers present: Mike Knight, Sheri _Bukkila, Julie Councilmember absent: None Also present: City Administrator Jim Dickinson Fire Chief, Dan Winkel - Building Official, Fred Patch,___ =` DISCUSS /APPROVE ASSOCLITE to order by Mayor Mike 1685 Crosstown Boulevard and Tony Howard Mr. Dickinson stated these will not be a hire approved tonight. He reviewed the interview process with the Couneil,and indicated they are going to step back a bit and not hire right now. Mr. Dickinson stated he would like to bring the individual in on a part time basis, give them credit for school- and test them out to seef this person will work for the Associate Planner job and theff If next snnne UPDATE ON COUNTY CAD/RECORDS MANAGEMENT SYSTEM Chief Winkel explained the Anoka County Joint Law Enforcement Council, in partnership with the Anoka County Fire Protection Council, continues to work on the Public Safety Data System (PSDS) to update the records and information systems serving all law enforcement and fire agencies in Anoka Count, ryas we11 as the Anoka County Jail and Central Communications. Chief Winkel reviewed the project with the Council. Chief Winkel stated they had 6,800 requirements for the system in the RFP which means they want the system to be able to perform 6,800 different things. Chief Winkel noted there will be ongoing software maintenance costs for the Sheriffs Department and Fire Department but they knew about that from the beginning. Chief Winkel reviewed the draft pricing with the Council. Andover City Council Workshop Meeting Minutes — October 22, 2013 Page 2 1 Councilmember Knight asked if this will require additional staffing. Chief Winkel indicated it 2 might. They will be looking at this further for the County. 3 4 Councilmember Bukkila asked if the day -to -day operational services were going to be at the 5 County level so there is 24 -hour service or will it be divided between the cities. Chief Winkel 6 hoped there will be service techs to maintain and fix problems and thought it would be at the 7 County level. Councilmember Bukkila stated she would think they would keep this at a more 8 global level rather than at City levels. 9 10 Chief Winkel noted the County Jail is going to do updates only to their system because it was 11 determined that their system is adequate. He also noted that Andover's numbers are comparable 12 to Ramsey's numbers for costs. 13 14 Councilmember Trude wondered how the formula was broken out per City. Chief Winkel stated 15 a lot was based on population. Mr. Dickinson stated part of it is based on population and tax 16 capacity. 17 18 Councilmember Trude wondered if the County gets a chunk of this. Chief Winkel stated the 19 County will have an ongoing budget around $100,000. 20 21 The Council thanked Chief Winkel for his time and the update. 22 23 24 DISCUSS OPTIONS FOR DEFECTIVE AND HAZARDOUS BUILDING MAINTENANCE 25 AND ABATEMENT 26 27 Mr. Patch explained the purposes of this discussion are to: Recognize the post- recession 28 improvement and revitalization of many previously foreclosed and vacant residences; and, give 29 consideration and direction to further reducing neighborhood blight caused by vacant, neglected, 30 or hazardous buildings. 31 32 Mr. Patch explained as the City recovers from the recession, we have been pleased to observe 33 that many previously foreclosed, vacant and poorly maintained residential properties have come 34 back into the market, reoccupied and are being remodeled, renovated and revitalized by home 35 buyers, entrepreneurs and investors. However, there are scattered residential and commercial 36 properties that have yet to recover and be properly maintained. Some seem to be completely 37 abandoned, while others are occupied by residents who apparently have yet to find the economic 38 relief necessary for property and building maintenance. Though fewer, the neglected properties 39 and buildings remain a long - lasting blight and nuisance to their neighborhoods. 40 41 Mr. Patch explained that in the coming months, they are proposing a strategy to more actively 42 encourage the owners of blighting residential and commercial properties to maintain their 43 buildings in compliance with local and state laws. The approach would initially be friendly and 44 encouraging, but may gradually lead to stronger enforcement following the procedures Andover City Council Workshop Meeting Minutes — October 22, 2013 Page 3 1 prescribed by the Housing Maintenance Ordinance, Minnesota State Building Code, and State 2 Statutes, Chapter 463, 463. 15 though 463.261, regulating Hazardous Buildings. 3 4 Mr. Patch showed a presentation of some hazardous and blighted homes in Andover. 5 6 Councilmember Knight wondered if they could turn the old Quick Stop site into a commercial 7 site for other businesses. Mr. Patch thought it could be, noting it was recently purchased by 8 someone through a Sheriff's sale so they do not know what the new owner has planned for the 9 site. 10 11 Mr. Patch reviewed the process he will undertake in solving the problem areas in the City with 12 the Council. He noted the entire process will take approximately eight months. 13 14 Councilmember Trade stated the City did not have a fund for this type of thing and she 15 wondered if the County did. Mr. Dickinson stated there are grants they can apply for and they 16 also do have some housing rehab funds available from previous CDBG funding. 17 18 Mr. Patch stated as they go through the list he will make notes and update the Council on the 19 progress. 20 21 Councilmember Trade thought it was too bad that the City stopped this program six years ago 22 because now it seems like there are a lot of problems out there. 23 24 Mayor Gamache asked if Mr. Patch is going to rank these sites from worst to best. Mr. Patch 25 noted they will do this. He stated initial costs are within normal budgeted programs then as 26 enforcement ramps up costs can be recovered as investigation fees per MN State Building Code 27 and assessed as prescribed by MN Statutes Chapter 463 regulating Hazardous Buildings. 28 29 The Council felt urban before rural areas for cleanup is preferred. 30 31 Mayor Gamache thought this is a good start solving the problem and he supported going forward 32 with this process. The Council agreed. 33 34 Councilmember Trade thought the City was becoming lax in rental unit enforcement and she 35 wondered if the City could ramp up inspections and pursuing fix ups. She indicated she would 36 support the City to become heavy handed in multi -unit inspections and clean ups. Mr. Patch 37 indicated he was not prepared to discuss the multi -unit properties at this time, but would address 38 this in the future. 39 40 DISCUSS POTENTML COMMUNITY SURVEY TO DETERMINE RESIDENT SUPPORT 41 FOR CITYSERVICES /PROGRAMS 42 43 Mr. Dickinson explained an Andover City Council 2013 -2014 Goal is to "Pursue a community 44 survey to determine resident support for current city services and programs." At the September Andover City Council Workshop Meeting Minutes — October 22, 2013 Page 4 1 City Council workshop, there was discussion about starting this process to assist the Council on 2 gauging public opinion of current services and support for future capital projects. 3 4 Mr. Dickinson stated the surveys are scientific and considered very accurate. 5 6 The following items were discussed for possible survey questions: 7 8 1. Survey for a park referendum to generate enough income to complete park facilities. 9 2. Surveys for a Community Center expansion, trail expansion and connections. 10 3. Survey for how the City is doing as a whole and what do the residents want. 11 12 Mr. Dickinson stated survey costs are in the range of $15,000 to $20,000 which is comparable to 13 what the cost for the 2006 survey was. He wondered if the Council is interested in doing a City 14 survey. 15 16 Councilmember Bukkila stated if there would be a phone survey she would prefer this to be done 17 in the winter when people would be home rather than the summer. Mr. Dickinson stated this 18 would be something to ask Mr. Leatherman at the Morris Leatherman Company. 19 20 Mayor Gamache wondered if it would be something they would bring to the City Commissions 21 to see if they would be interested in asking questions for something they would like. 22 23 The Council agreed this is something to move forward with. 24 25 2013 -2014 COUNCIL GOALS UPDATE 26 27 Mr. Dickinson explained on May 7, 2013 the City Council adopted the City of Andover 2012- 28 2013 Goals and Values. The values and goals are summarized into the following categories: 29 30 1. Fiscal 31 2. Commercial/Residential Development/Redevelopment 32 3. Collaboration 33 4. Service Delivery 34 5. Livability /Image 35 36 Mr. Dickinson thought the City should explore new revenue streams; he thought they were 37 falling short on this item, two revenue streams explored are: 38 39 • Cell phone towers on water towers and in parks (putting them in parks is controversial) 40 • Franchise fees 41 42 Councilmember Trude stated a franchise fee is shown on utility bills as a City tax and felt this 43 was controversial and it may be better to raise taxes. Mr. Dickinson stated franchise fees are 44 probably the easiest way to raise revenue. Andover City Council Workshop Meeting Minutes —October 22, 2013 Page 5 1 Mr. Dickinson questioned for areas with fire hydrants without resident hookups to the utility, 2 should the Council consider charging a fee. Councilmember Trude thought this was an issue of 3 fairness because the people that are hooked up to utilities are paying for areas that are not hooked 4 up for safety. Councilmember Bukkila wondered if there was a way to determine fees per 5 household. Mr. Dickinson stated they could. It is a matter of looking at the map of where there 6 are stubs. 7 8 Mr. Dickinson stated he will review how much revenue this could produce. 9 10 • Commercial Development and Redevelopment Goals 11 12 Councilmember Trude thought a goal should be written up for cleaning up residential blighted 13 homes, since the City is going to move forward with it. 14 15 Councilmember Knight wondered if they could get better cooperation with businesses for 16 community events. Mr. Dickinson stated the City can ask but the businesses do not seem to see 17 any value in the EDA sponsored concerts. Councilmember Trude thought we needed to go to the 18 tenants in the Andover Station area directly, rather than to the Association. 19 20 Mayor Gamache stated he met with the Manager of Wal -Mart and they are interested in 21 participating in community events. 22 23 • Collaboration Goals 24 25 Mr. Dickinson indicated Item 5, work with waste /garbage haulers to determine if a more efficient 26 garbage collection process for the community can be achieved and Item 6, develop a system that 27 will effectively coordinate volunteer efforts whether it is in response to local emergencies and 28 disasters, or just for the delivery of basic services, have not been addressed yet. 29 30 The Council discussed possible ways to work with garbage haulers to coordinate pick up days 31 because the garbage haulers work with other cities to coordinate routes. 32 33 Councilmember Trude wondered if they should focus on the recycling and try to coordinate that. 34 35 The Council discussed the boulevard along Hanson Boulevard. Councilmember Bukkila thought 36 this might be something they include in their survey as a question. Councilmember Trude would 37 like to see something done with this to make it look better, maybe require matching fencing or 38 improvements. 39 40 Councilmember Bukkila would like to see Item 6 to move forward. 41 42 Councilmember Knight stated Frank Kellogg is trying to get Hope for Kids in Andover and 43 collaborate with other cities. Councilmember Bukkila thought this was more of a County social 44 service and felt the City was already involved in a number of social service programs for kids. Andover City Council Workshop Meeting Minutes — October 22, 2013 Page 6 1 2014 BUDGET/LEVYDEVELOPMENT DISCUSSION 2 3 Mr. Dickinson explained City Departments have submitted to Administration/Finance their 4 proposed 2014 Annual Operating Budget. Department budgets are continually being reviewed 5 by Administration/Finance for adherence to the Council's 2014 Budget Development guidelines. 6 7 The Council did adopt at the September 3, 2013 regular Council meeting a Preliminary 2014 8 General Fund Budget that proposes a total property tax levy of $10,980,675: $7,572,641 9 (68.96 %) operational levy, $2,071,066 (18.86 %) debt service levy, and $1,336,968 (12.18 %) 10 capital /watershed levy. The Council has the right to reduce or keep constant this levy until the 11 final certification date of December 27, 2013. The proposed levy, if not reduced would result in 12 a 3.29% increase in the gross levy. 13 14 Council direction from the September 2013 workshop was to limit the increase in the gross tax 15 levy to 2.00 %. Revenue and expense estimates have been updated by Administration/Finance to 16 achieve the Council's direction. 17 18 Councilmember Bukkila noted she did not like the proposed 2.0% gross tax levy. Mr. Dickinson 19 stated in order to maintain the current staffing and programs they currently have he would 20 hesitate much lower than 2 %. 21 22 Mr. Dickinson reviewed the 2014 Budget with the Council. 23 24 Mr. Dickinson stated the health plan renewal rates are bad and they are looking at marketing and 25 restructuring their plan. He noted they could still offer the open access plan but it will cost more 26 than a limited network plan. Councilmember Trude did not want the City to change insurance 27 plans every year because it is hard on the employees. Councilmember Bukkila stated everyone is 28 going through some sort of constant change regarding insurance. Fluctuation in insurance plans 29 and H.S.A.'s are becoming the norm. 30 31 Councilmember Trude asked to have Dana, the HR Manager look at this. 32 33 Mr. Dickinson stated the Union will be voting soon on the contract. 34 35 Mr. Dickinson reviewed Mayor and Council salaries of other cities with the Council. 36 37 Mayor Gamache suggested increasing the salary to $100 per month for EDA meetings. The 38 Council supported this. 39 40 Councilmember Bukkila stated the only way she could justify increasing the salary of the EDA is 41 if it brings them out into the public more. She also asked Mr. Dickinson to review the previous 42 Council minutes to see if a modification was made for EDA salaries in 2012 but not followed 43 through on. 44 Andover City Council Workshop Meeting Minutes — October 22, 2013 Page 7 1 2013 BUDGET IMPLEMENTATION GENERAL FUND PROGRESS REPORT 2 3 Mr. Dickinson explained the City of Andover 2013 General Fund Budget contains total revenues 4 of $9,356,581 and total expenditures of $9,640,429 (includes $20,500 of 2012 budget carry 5 forwards), a decrease in fund balance is planned. Monthly reporting of the City Budget progress 6 to the governing body is a recommended financial practice and often viewed positively by rating 7 agencies. 8 9 Mr. Dickinson stated this is right on target and he did not think this needed to be discussed in 10 much detailing this evening. 11 12 SEPTEMBER 2013 CITYINVESTMENTS REVIEW 13 14 This item was briefly reviewed by the Council. 15 16 OTHER BUSINESS 17 18 Councilmember Knight asked if they could discuss the goals of the expansion of the Community 19 Center because he is continually getting asked about this. 20 21 Councilmember Trude stated she did not want to see a big jump in taxes unless it is supported by 22 the community. She asked what the items are on the list that the Community Center would want. 23 She noted she did not want to see a big tax jump. Mayor Gamache stated this is in the CIP for 24 starting the process in 2015 and construction in 2017. 25 26 Councilmember Howard stated this boils down to what the YMCA is willing to do with their 27 capital campaign and big fundraiser. Mr. Dickinson stated the YMCA is currently prioritizing 28 their projects. They want to have cash in hand and do not want to borrow money this time 29 around. 30 31 Councilmember Knight wondered if there will be a problem with two big projects, the 32 community center expansion and the large community park. Mr. Dickinson stated if growth 33 continues they could do portions of the large community park every year. 34 35 ADJOURNMENT 36 37 Motion by Howard, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting 38 adjourned at 9:10 p.m. 39 40 Respectfully submitted, 41 42 Sue Osbeck, Recording Secretary 43 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: November 5, 2013 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $214,703.75 on disbursement edit list #1- 4 from 10/16/13 — 11/01/13 have been issued and released. Claims totaling $981,696.44 on disbursement edit lists #5 dated 11/05/13 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $1,196,400.19. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, i � ?54�5 �- Lee Brezinka Attachments: Edit Lists Accounts Payable Computer Check Proof List by Vendor 4 ]�,F User: BrendaF Printed: 10/17/2013- 8:47AM Batch: 00414.10.2013 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Connexl Connexus Energy Check Sequence: I ACH Enabled: False Shady Knoll Park 13.35 10/16/2013 0101- 45000 -62005 386026- 267140 Shadowbrook East Park 42.43 10/16/2013 0101 - 45000 -62005 386026 - 267140 City Hall Park Lighting 27.69 10/16/2013 0101 - 45000 -62005 386026- 268970 1600 Crosstown Blvd- Signal 27.80 10/16/2013 0101- 43400 -62005 386026 - 269010 2139 Bunker Lake- Signal 44.26 10/16/2013 0101 - 00000 -11310 386026- 269011 Terrace Park Lights 8.76 10/16/2013 0101 - 45000 -62005 386026 - 270409 Eveland Field Lights 8.76 10/16/2013 0101 - 45000 -62005 386026- 270410 Wild Iris Park Lights 8.76 10/16/2013 0101 - 45000 -62005 386026- 270411 Strootman Park Lights 8.76 10/16/2013 0101- 45000 -62005 386026 - 270412 Water Treatment Plant 15,266.29 10/16/2013 5100- 48100 -62005 386026- 271472 Sunshine Park - Electric 177.86 10/16/2013 0101- 45000 -62005 386026- 273153 Puntphouse #8 1,382.94 10/16/2013 5100 -48100 -62005 386026 - 273808 14002 Crane St. NW 8.76 10/16/2013 0101- 45000 -62005 386026- 294591 Lift Station #7 56.05 10/16/2013 5200- 48200 -62005 386026 - 275284 Prairie Knoll Park 1,052.70 10/16/2013 0101 - 45000 -62005 386026 - 275569 Lift Station #6 45.52 10/16/2013 5200- 48200 -62005 386026- 276742 TImber Trail Park Security Lights 10.51 10/16/2013 0101 - 45000 -62005 386026- 277955 Fire Station #3 612.16 10/16/2013 0101 - 41920 -62005 386026- 279236 Community Center 19,330.94 10/16/2013 2130 - 44000 -62005 386026- 281212 Lift Station #8 75.76 10/16/2013 5200- 48200 -62005 386026 - 281840 13914 Prairie Road- Signal 31.45 10/16/2013 0101 - 43400 -62005 386026- 282927 Andover Blvd & Hanson- Signal 44.93 10/16/2013 0101 - 43400 -62005 386026 - 284894 Pine Hills Park 13.35 10/16/2013 0101 - 45000 -62005 386026- 256788 Hidden Creek North Park 38.90 10/16/2013 0101 - 45000 -62005 386026- 261455 15700 7th Ave - Signal 40.21 10/16/2013 0101 - 43400 -62005 386026 - 275108 Fire Station #1 765.11 10/16/2013 0101- 41920 -62005 386026 -68989 Lift Station #5 36.95 10/16/2013 5200- 48200 -62005 386026 - 273019 Community Center Concession Stand 597.86 10/16/2013 2130- 44100 -62005 386026- 281212 Red Oaks West Park 13.35 10/16/2013 0101 - 45000 -62005 386026- 246005 Lift Station #2 82.07 10/16/2013 5200- 48200 -62005 386026- 250066 Lift Station #3 83.67 10/16/2013 5200- 48200 -62005 386026- 250421 Northwood East Park 8.76 10/16/2013 0101- 45000 -62005 386026 - 250587 AP- Computer Check Proof List by Vendor (10/17/2013 - 8:47 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Bunker Lake & Heather St- Signal 45.19 10/16/2013 0101- 43400 -62005 386026 - 251490 Bunker Lake & Rose St- Signal 44.79 10/16/2013 0101- 43400 -62005 386026 - 251491 Bunker Lake & Jay St- Signal 49.76 10/16/2013 0101- 43400 -62005 386026- 251653 Signal 15390 Hanson Blvd 40.10 10/16/2013 0101 - 43400 -62005 386026- 287969 1157 Andover Blvd- Well #9 6,576.12 10/16/2013 5100- 48100 -62005 386026- 286880 Signal 15698 Rd Lk Blvd 33.54 10/16/2013 0101- 43400 -62005 386026- 290712 Lift Station #9 28.06 10/16/2013 5200- 48200 -62005 386026 - 287602 Country Oaks Park 5.34 10/16/2013 0101- 45000 -62005 386026- 289790 Round Lake & 136th- Signal 17.75 10/16/2013 0101- 00000 -13201 386026- 201283 Round Lake & 135th - Signal 16.83 10/16/2013 0101 - 43400 -62005 386026 - 201284 Round Lake & 135th- Signal 16.84 10/16/2013 0101- 00000 -13201 386026- 201284 County Road 9 & 116- Signal 36.24 10/16/2013 0101- 43400 -62005 386026 - 201749 County Road 9 & 116- Signal 12.08 10/16/2013 0101- 00000 -13201 386026- 201749 13711 Crosstown Blvd NW 57.73 10/16/2013 2110 - 46500 -62005 386026 - 303295 Sports Complex - 3535 161st Ave NW 437.27 10/16/2013 0101 - 45000 -62005 386026- 304108 13297 Round Lk Blvd NW 14.34 10/16/2013 4501- 49300 -62005 386026 -68914 Bunker Lake & Crosstown- Signal 50.66 10/16/2013 0101- 43400 -62005 386026- 251654 Lift Station #4 180.30 10/16/2013 5200- 48200 -62005 386026- 251905 Lights on Signals 201.81 10/16/2013 0101 - 43500 -62005 386026- 254291 Pumphouse #7 850.22 10/16/2013 5100- 48100 -62005 386026 - 255064 13551 Jay Street - Lights 324.55 10/16/2013 2110- 00000 -11310 386026- 255962 Martin & Commercial- Ligthts 268.76 10/16/2013 2110- 00000 -11310 386026- 255963 3200 S Coon Creek Dr -Ctrl Valy 14.20 10/16/2013 4501- 49300 -62005 386026- 303789 Siren 114 - 158th & Dakota St. NW 5.34 10/16/2013 0101 - 42400 -62005 386026- 300408 14awkridge Park- Service 112 313.62 10/16/2013 0101 - 45000 -62005 386026 - 301889 Chesterton Commons Park 8.76 10/16/2013 0101- 45000 -62005 386026- 301899 Country Oaks West Park 8.76 10/16/2013 0101 - 45000 -62005 386026- 301901 Sports Complex -3535 161st Ave -33.00 10/16/2013 4180- 49300 -65300 386026 - 300647 CH Campus Outdoor Hockey Rinks 40.91 10/16/2013 0101- 45000 -62005 386026 - 302015 Andover Station North Balllld 1,392.92 10116/2013 0101- 45000 -62005 386026 - 292034 Andover St Ballfield Lights 29.38 10/16/2013 0101- 45000 -62005 386026- 292904 Andover St N Ballfield Lights 44.08 10/16/2013 0101- 43500 -62005 386026 - 292904 Public Works 1,886.40 10/16/2013 0101- 41930 -62005 386026- 159276 Langseth Park 13.35 10/16/2013 0101 - 45000 -62005 386026- 174273 Hidden Creek North Park 26.71 10/16/2013 0101 - 45000 -62005 386026- 174280 Pox Meadows Park 13.35 10/16/2013 0101 - 45000 -62005 386026- 175264 Nordeens Park 8.76 10/16/2013 0101 - 45000 -62005 386026 - 175703 Wayside Horn - 1000 Crosstown Blvd. 24.29 10/16/2013 0101 - 43400 -62005 386026 - 299229 Control Valve Vault 32.37 10/16/2013 5100- 48100 -62005 386026 - 201816 Signal- Crosstown & Andover Blvd. 45.32 10/16/2013 0101 - 43400 -62005 386026- 266238 Andover Station II- Lights 179.55 10/16/2013 2110 - 00000 -11310 386026- 295855 1019 Andover Blvd- Wayside Horn 20.34 10/16/2013 0101- 43400 -62005 386026- 297583 Crooked Lake Boat Shelter 19.30 10/16/2013 0101 - 45000 -62005 386026- 298796 AP- Computer Check Proof List by Vendor (10/17/2013 - 8:47 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Signal -13976 Hanson Blvd. NW 38.12 10/16/2013 0101- 43400 -62005 - 386026 - 298781 Oak Bluff Park 8.76 10/16/2013 0101 - 45000 -62005 386026 - 299378 Street Lights -1721 Bunker Lake Blvd 70.28 10/16/2013 2110- 00000 -11310 386026- 299532 Street Light - 13980Hanson Blvd 49.87 10/16/2013 2110 - 00000 -11310 386026- 299533 ASN Street Lights 234.30 10/16/2013 2110- 00000 -11310 386026- 299989 Siren #5 -2748 161stAve NW 5.34 10/16/2013 0101 - 42400 -62005 386026- 300397 Sunshine Park 2,532.62 10/16/2013 0101 - 45000 -62005 386026- 230685 City Hall- Light 2,092.52 10/16/2013 0101- 41910 -62005 386026 - 231135 Round Lake & 138th- Signal 37.99 10/16/2013 0101 - 43400 -62005 386026 - 201751 Pumphouse 91 50.29 10/16/2013 5100- 48100 -62005 386026- 201767 Round Lake & 140th - Signal 39.81 10/16/2013 0101 - 43400 -62005 386026- 201777 North Woods West Park 54.58 10/16/2013 0101 - 45000 -62005 386026 - 201868 Hanson & 138th Lane 10.15 10/16/2013 5300- 48300 -62005 386026- 202678 Banker & Hanson- Signal 56.30 10/16/2013 0101 - 43400 -62005 386026 - 203068 Pumphouse #3 51.67 10/16/2013 5100- 48100 -62005 386026- 203069 Prairie Knoll Park 36.81 10/16/2013 0101 - 45000 -62005 386026- 175813 Pumphouse 44 1,817.65 10/16/2013 5100- 48100 -62005 386026- 231280 City Hall Garage 18.00 10/16/2013 0101 - 41960 -62005 386026- 231281 Tower #2 55.88 10/16/2013 5100- 48100 -62005 386026- 231282 Pumphouse 115 2,122.28 10/16/2013 5100- 48100 -62005 386026 - 237118 Hidden Creek East Park 13.35 90/16/2013 0101 - 45000 -62005 386026- 238967 Pleasant Oaks Park 13.35 10/16/2013 0101 - 45000 -62005 386026 - 238968 Pumphouse #6 2,214.58 10/16/2013 5100- 48100 -62005 386026- 245409 Kclscy /Round Lake Park 13.35 10/16/2013 0101- 45000 -62005 386026- 246004 Round Lake & 161st- Signal 42.18 10/16/2013 0101- 43400 -62005 386026 - 230276 1lawkridge Park 42.95 10/16/2013 0101- 45000 -62005 386026- 230286 Creekview Crossing Park 13.35 10/16/2013 0101 - 45000 -62005 386026- 175877 Street Lights 714.87 10/16/2013 0101 - 43500 -62005 386026 - 176059 Street Lights 1,829.83 10/16/2013 0101 - 43500 -62005 386026- 176061 Street Lights 15,136.74 10/16/2013 0101 - 43600 -62005 386026- 176201 Tower #1 18.26 10/16/2013 5100- 48100 -62005 386026 - 178452 Fire Station #2 501.48 10/16/2013 0101- 41920 -62005 386026 - 178835 Lift Station #1 93.79 10/16/2013 5200- 48200 -62005 386026- 178836 13404 Narcissus St- Light 13.35 10/16/2013 0101 - 45000 -62005 386026- 201125 Pumphouse #2 89.86 10/16/2013 5100- 48100 -62005 386026- 201125 Round Lake & 136th- Signal 17.75 10/16/2013 0101 - 43400 -62005 386026- 201283 14298 Round Lake- Signal 33.41 10/16/2013 0101 - 43400 -62005 386026 - 279219 Siren #12 - Bunker & Marigold St. NW 5.34 10/16/2013 0101- 42400 -62005 386026- 300398 Siren #10 -145th & Vintage St. NW 5.34 10/16/2013 0101- 42400 -62005 386026- 300399 Siren #11 -138th Lane & Drake St. NW 5.34 10/16/2013 0101 - 42400 -62005 386026- 300400 Siren #6- 16050 Constance Blvd. NW 5.34 10/16/2013 0101 - 42400 -62005 386026- 300401 Siren #8- 1685 Crosstown Blvd. NW 5.34 10/16/2013 0101- 42400 -62005 386026 - 300402 Siren #2 -174th & Round Lake Blvd. NW 5.34 10/16/2013 0101 - 42400 -62005 386026- 300403 AP- Computer Check Proof List by Vendor (10/17/2013 - 8:47 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Siren #9 -139th & Crosstown Blvd. NW 5.34 10/16/2013 0101- 42400 -62005 386026 - 300404 Siren #7 - Andover Blvd. & Prairie Road 5.34 10/16/2013 0101- 42400 -62005 386026 - 300405 Siren #1 - 176th & Ward Lake Drive NW 5.34 10/16/2013 0101- 42400 -62005 386026- 300406 Siren #3 - 16860 Roanoke St. NW 5.34 10/16/2013 0101 - 42400 -62005 386026 - 300407 Check Total 83,608.73 Total for Check Run: 83,608.73 Total of Number of Checks: AP- Computer Check Proof List by Vendor (10/17/2013 - 8:47 AM) - Page 4 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 10/18/2013 - 8:47AM Batch: 00416.10.2013 Invoice No Description Amount Payment Date Acct Number cir� o r Reference Vendor: AlertAll Alert -All Corp. Check Sequence: 1 ACH Enabled: False W4590 Stick -On Badge /Pencils /Fire Hats 990.00 10/18/2013 0101- 42200 -61020 Check Total: 990.00 Vendor: AlliedWa Allied Waste Services 4899 Check Sequence: 2 ACH Enabled: False 0899- 002350199 October 2013 Recycling Service 574.16 10/18/2013 0101- 46000 -63010 Check Total: 574.16 Vendor: AncomCon Ancom Communications, Inc. Check Sequence: 3 ACH Enabled: False 40602 XTS Vehicular ChargerlMPRES 678.00 10/18/2013 6100- 48800 -61115 Check Total: 678.00 Vendor: AndSrPty Andover Senior Party Assoc Check Sequence: 4 ACH Enabled: False Andover High School Senior Party 936.00 10/18/2013 2320- 41400 -61310 Check Total: 936.00 Vendor: AnkCity City of Anoka Check Sequence: 5 ACH Enabled: False 201310102622 Traffic Signal at County Road 7 & 116 29.41 10/18/2013 0101 - 43400 -62005 Check Total: 29.41 Vendor: AnkCo06 Anoka Cc Elections Check Sequence: 6 ACH Enabled: False 2013 -1 Annual Fee Joint PowersAggreentent 4,447.85 10/1812013 0101 - 41310 -63010 Check Total: 4,447.85 Vendor: BauermeD Daryl Bauermeister Check Sequence: 7 ACH Enabled: False 799193 Service Call for Snack Machine 100.00 10/18/2013 7100- 00000 -24208 Check Total: 100.00 AP- Computer Check Proof List by Vendor (10/18/2013 - 8:47 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Boyerl Boyer Truck Parts Check Sequence: 8 ACH Enabled: False 185763 Parts to Repair Unit #205 147.08 10/18/2013 6100- 48800 -61115 185763 Labor to Repair Unit 4205 554.60 10/18/2013 6100 - 48800 -63135 Check Total: 701.68 Vendor: Bro -Tex Bro -Tex, Inc. Check Sequence: 9 ACH Enabled: False 440234 Carpet Recycling 250.00 10/18/2013 0101- 46000 -63010 Check Total: 250.00 Vendor: CDW CDW Government, Inc. Check Sequence: 10 ACH Enabled: False GF36606 Upgrade for Portable Scanner 245.80 10/18/2013 0101- 41420 -61225 Check Total: 245.80 Vendor: Centerpt CenterPoint Energy Check Sequence: 11 ACH Enabled: False 5825952 Equipment Building 19.24 10/18/2013 0101 - 41950 -62015 5825952 5540270 Water Treatment Plant 692.36 10/18/2013 5100- 48100 -62015 5340270 5840341 Prairie Knoll Park 12.82 10/18/2013 0101- 41990 -62015 5840341 5841153 Fire Station #1 51.57 10/18/2013 0101 - 41920 -62015 5841153 5841451 Fire Station #2 53.43 10/18/2013 0101 - 41920 -62015 5841451 5852601 Fire Station #3 62.75 10/18/2013 0101 - 41920 -62015 5852601 5864630 Pumphouse #4 12.82 10/18/2013 5100- 48100 -62015 5864630 5333191 Sunshine Park 19.24 10/18/2013 0101 - 41970 -62015 5383191 5893307 Well #1 12.82 10/18/2013 5100- 48100 -62015 5893307 5907226 Pumphouse #6 13.48 10/18/2013 5100- 48100 -62015 5907226 5927939 Pumphouse #7 12.82 10/18/2013 5100- 48100 -62015 5927939 5945463 Well #3 12.82 10/18/2013 5100- 48100 -62015 5945463 5950580 City Hall /Senior Center 49.06 10/18/2013 0101- 41910 -62015 5950580 6122874 Lift Station #4 14.78 10/18/2013 5200- 48200 -62015 6122874 7575198 ASN Ballfields 19.24 10/18/2013 010141980 -62015 7575198 7725077 Lift Station #1 15.45 10/18/2013 5200- 48200 -62015 7725077 8743371 Wamting House 12.82 10/18/2013 0101- 45000 -62015 8743371 Check Total: 1,087.52 Vendor: CotmnAspl Commercial Asphalt Co. Check Sequence: 12 ACH Enabled: False AN629 Dum Drive (42A) 5.8%/4.6%K, B 149.89 10/18/2013 0101 - 43100 -61125 Check Total: 149.89 Vendor: DchnOil Dchn Oil Company Check Sequence: 13 ACH Enabled: False 22285 Unleaded Fuel 1,358.18 10/18/2013 6100 - 48800 -61045 AP- Computer Check Proof List by Vendor (10/18/2013 - 8:47 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 22286 Diesel Fuel 4,065.25 10/18/2013 6100- 48800 -61050 22390 Unleaded Fuel 1,403.68 10/18/2013 6100- 48800 -61045 22391 Diesel Fuel 2,169.00 10/18/2013 6100 -48800 -61050 Check Total: 8,996.11 Vendor: ECM ECM Publishers, Inc. Check Sequence: 14 ACH Enabled: False 31821 Sept -Oct 2013 Andover Today Newsletter 1,809.00 10/18/2013 0101 - 41210 -63030 33699 CIP Hearing 20.50 10/18/2013 4120 - 49300 -63025 33699 CIP Hearing 20.50 10/18/2013 4140 - 49300 -63025 33699 CIP Hearing 20.50 10/18/2013 4110 - 49300 -63025 Check Total: 1,870.50 Vendor: FacMotor Factory Motor Parts Company Check Sequence: 15 ACH Enabled: False 1- 4282245 Seafoam 148.51 10/18/2013 6100 -48800 -61115 Check Total: 148.51 Vendor: FlatRkGe Flat Rock Geographies Check Sequence: 16 ACTH Enabled: False 736 GeoMoose Update 150.00 10/18/2013 0101 - 41420 -63005 Check Total: 150.00 Vendor: FletPrid FlectPride Truck & Trailer Parts Check Sequence: 17 ACH Enabled: False 56765402 Parts for Unit #203 -14.00 10/18/2013 6100- 00000 -20301 56765402 Pans for Unit #203 215.08 10/18/2013 6100- 48800 -61115 Check Total: 201.08 Vendor: G &K G &K Services Check Sequence: 18 ACH Enabled: False 1182750408 Uniform Cleaning 159.77 10/18/2013 0101 - 43100 -61020 1182750408 Uniform Cleaning 22.83 10/18/2013 0101- 43300 -61020 1182750408 Uniform Cleaning 68.47 10/18/2013 0101- 45000 -61020 1182750408 Uniform Cleaning 22.84 10/18/2013 5100- 48100 -61005 1182750408 Uniform Cleaning 45.63 10/18/2013 5200- 48200 -61005 1182750408 Uniform Cleaning 22.80 10/18/2013 6100- 48800 -61020 Check Total: 342.34 Vendor: Greatlan Greatland Corporation Check Sequence: 19 ACH Enabled: False 4246719 RI w -2's & Envelopes 151.81 10/18/2013 01.01- 41400 -61005 Check Total: 151.81 AP- Computer Clieck Proof List by Vendor (10/18/2013 - 8:47 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Vendor: HagforsT Ted Hagfors Inc. Check Sequence: 20 ACH Enabled: False 201316 2013 Electrical Inspections 1,549.12 10/18/2013 0101- 42300 -63005 Check Total: Vendor: Hakanson Hakanson Anderson Assoc., 32080 Woodland Creek Property Exhibit Research Check Total: Vendor: HansonSt Stephanie Hanson 2013 Day Care Flex Acct Vendor: HLBTautg 150410794 150410794 150410794 150410794 150410794 150410794 Check Total: HLB Tautges Redpath, Ltd. Progress Billing on 2013 Audit Progress Billing on 2013 Audit Progress Billing on 2013 Audit Progress Billing on 2013 Audit Progress Billing on 2013 Audit Progress Billing on 2013 Audit Check Total: Vendor: IlydraPlu Ilydraulics Plus & Consulting 3695 labor to Repair Pump 3792 Labor to Repair Motor 3792 Parts to Repair Motor Check Total: Vendor: InstrRes Instrumental Research, Inc 8161 Miller's Woods 4th Addition 8161 Sept 2013 Total Coliform Testing 1,549.12 Check Sequence: 21 ACH Enabled: False 219.00 10/18/2013 4140- 49300 -63005 219.00 Check Sequence: 22 ACH Enabled: False 500.00 10/18/2013 0101- 00000 -21211 500.00 225.00 Vendor: InterBat Interstate All Battery Center Check Sequence: 23 ACH Enabled: False 193.00 10/18/2013 5200- 48200 -63005 58.00 10/18/2013 5300- 48300 -63005 59.00 10/18/2013 2110 - 46500 -63005 26.00 10/18/2013 2220 - 41600 -63005 691.00 10/18/2013 0101- 41400 -63005 193.00 10/18/2013 5100- 48100 -63005 1,220.00 Check Sequence: 24 ACH Enabled: False 56.78 10/18/2013 6100- 48800 -63135 105.00 10/18/2013 6100 -48800 -63135 363.41 10/18/2013 6100 -48800 -61115 525.19 Check Sequence: 25 ACH Enabled: False 27.00 10/18/2013 7200 - 00000 -24203 198.00 10/18/2013 5100- 48100 -63005 Check Total: 225.00 Vendor: InterBat Interstate All Battery Center Check Sequence: 26 ACH Enabled: False 1901202000117 6V Batteries 212.68 10/18/2013 5100- 48100 -61005 Check Total: 212.68 Vendor: KnutsMel Melissa Knutson Check Sequence: 27 ACH Enabled: False 2013 Day Care Flex Acct 840.00 10/18/2013 0101- 00000 -21211 AP- Computer Check Proof List by Vendor (10/18/2013 - 8:47 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (10/18/2013 - 8:47 AM) Page 5 Check Total: 840.00 Vendor: LubrTech Lubrication Technologies, Inc. Check Sequence: 28 ACH Enabled: False 2266938 Chevron Delo ELC 50/50 616.11 10/18/2013 6100- 48800 -61115 Check Total: 616.11 Vendor: NoCounFo North Country Ford Check Sequence: 29 ACH Enabled: False 240943 Parts for Unit #502 110.68 10/18/2013 6100- 48800 -61115 241091 Parts for Unit #66 7.35 10/18/2013 6100- 48800 -61115 Check Total: 118.03 Vendor: NoStTowi North Star Towing, Inc. Check Sequence: 30 ACH Enabled: False 31556 Tow Unit #205 213.75 10/18/2013 6100- 48800 -61115 Check Total: 213.75 Vendor: OffDcpot Office Depot Check Sequence: 31 ACH Enabled: False 677560888001 CC Office Depot Supplies 11.34 10/18/2013 2130- 44000 -61005 677560888001 CC Office Depot Supplies 11.34 10/18/2013 2130- 44300 -61005 677560951001 CC Office Depot Supplies 29.31 10/18/2013 2130 - 44300 -61005 677560951001 CC Office Depot Supplies 29.32 10/18/2013 2130 - 44000 -61005 6779844911001 CII Office Depot Supplies 4.29 10/18/2013 0101- 41200 -61005 6779844911001 CI Office Depot Supplies 5.73 10/18/2013 0101- 41500 -61005 6779844911001 CI -1 Office Depot Supplies 4.29 10/18/2013 0101 - 41600 -61005 6779844911001 CH Office Depot Supplies 7.16 10/18/2013 0101- 42300 -61005 6779844911001 CH Office Depot Supplies 2.86 10/18/2013 0101 - 41230 -61005 6779844911001 CH Office Depot Supplies 1.43 10/18/2013 0101 - 41300 -61005 6779844911001 CH Office Depot Supplies 2.86 10/18/2013 0101 - 41400 -61005 Check Total: 109.93 Vendor: PionSecu Pioneer SecureShred Check Sequence: 32 ACH Enabled: False 21020 Fall Recycling Day Shred Event 455.00 10/18/2013 0101- 46000 -63010 Check Total: 455.00 Vendor: R &R R &R Specialties of Wisconsin Check Sequence: 33 ACH Enabled: False 0053009 -IN Parts for Unit #452 238.33 10/18/2013 6100- 48800 -61115 Check Total: 238.33 Vendor: Rhomarin RHOMAR Industries, Inc Check Sequence: 34 ACH Enabled: False AP- Computer Check Proof List by Vendor (10/18/2013 - 8:47 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 76897 Misc. Supplies 347.64 10/18/2013 6100 - 48800 -61020 76897 Misc. Supplies -22.00 10/18/2013 6100- 00000 -20301 Vendor: WasMgmt2 Check Total: 325.64 September 2013 Recycling Center Vendor: RoofSpec Roof Spec Inc. 6734557- 0500 -8 Check Sequence: 35 ACH Enabled: False 72909 Roofs - Fire #1 &2, City Hall 4,500.00 10/18/2013 4180 - 49300 -63005 Check Total: Vendor: SuburbLa Suburban Lawn Center P12015 Parts for Unit #93 Check Total: Vendor: YouthFir Youth First 2013 2nd Half Payment Check Total: Total for Check Run: Total of Number of Checks: 4,500.00 260.88 260.88 1,093.00 1,093.00 283.69 204.74 111.15 269.09 331.46 1,200.13 6,000.00 6,000.00 42,472.45 39 Check Sequence: 36 10/18/2013 6100- 48800 -61115 Check Sequence: 37 10/18/2013 0101 - 00000 -21211 Check Sequence: 38 10/18/2013 0101- 46000 -63010 10/18/2013 0101- 41930 -62020 10/18/2013 0101- 46000 -62020 10/18/2013 0101- 45000 -62020 10/18/2013 0101 - 46000 -63010 Check Sequence: 39 10/18/2013 0101- 49100 -63900 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (10/18/2013 - 8:47 AM) Page 6 Check Total: Vendor: SutherEr Erick Sutherland 2013 Day Care Flex Acct Check Total: Vendor: WasMgmt2 Waste Management - Blaine 6729409- 0500 -9 September 2013 Recycling Center 6734557- 0500 -8 PW Garbage Disposal 6734557- 0500 -8 PW Garbage Disposal 6734557- 0500 -8 PW Garbage Disposal 6734650- 0500 -1 September 2013 Plastic & Alum Recycling Check Total: Vendor: YouthFir Youth First 2013 2nd Half Payment Check Total: Total for Check Run: Total of Number of Checks: 4,500.00 260.88 260.88 1,093.00 1,093.00 283.69 204.74 111.15 269.09 331.46 1,200.13 6,000.00 6,000.00 42,472.45 39 Check Sequence: 36 10/18/2013 6100- 48800 -61115 Check Sequence: 37 10/18/2013 0101 - 00000 -21211 Check Sequence: 38 10/18/2013 0101- 46000 -63010 10/18/2013 0101- 41930 -62020 10/18/2013 0101- 46000 -62020 10/18/2013 0101- 45000 -62020 10/18/2013 0101 - 46000 -63010 Check Sequence: 39 10/18/2013 0101- 49100 -63900 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (10/18/2013 - 8:47 AM) Page 6 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 10/25/2013 - 3:37PM Batch: 00421.10.2013 4 7,- ) Invoice No Description Amount Payment Date Acct Number Reference Vendor: Aircon Aircon Electric Corporation Check Sequence: 1 ACH Enabled: False 10203- 2013 -1 Fix Horn n Prairie Knoll Park 128.55 10/25/2013 0101 - 45000 -63100 Check Total: 128.55 Vendor: AIICover All Covered Check Sequence: 2 ACH Enabled: False 580305 Software Maintenance Contracts 2,465.99 10/25/2013 0101 - 41420 -62305 Check Total: 2,465.99 Vendor: Allinal Allina Hospitals & Clinics Check Sequence: 3 ACH Enabled: False I110017493 Oct - Dec 2013 Medical Directorship 532.41 10/25/2013 0101- 42200 -61320 Check Total: 532.41 Vendor: AmExpres American Express Check Sequence: 4 ACH Enabled: False 8 -12007 Misc. Supplies 68.97 10/25/2013 2130- 44300 -61020 Check Total: 68.97 Vendor: AnkCo03 Anoka Co Check Sequence: 5 ACH Enabled: False Local Officials Meeting - Cedar Creek 10.00 10/25/2013 0101 - 41200 -61310 Local Officials Meeting - Cedar Creek 10.00 10/25/2013 0101 - 41100 -61310 Check Total: 20.00 Vendor: BlakeDri Blake Drilling Company, In Check Sequence: 6 16832 1844 157th Ave Driveway Water Service Repair 2,939.00 10/25/2013 5100.48100 -63100 ACH Enabled: False Check Total: 2,939.00 Vendor: Bolton Bolton & Menk, Inc. Check Sequence: 7 ACH Enabled: False 0160588 Sports Complex - 3535 161 st Ave 400.00 10/25/2013 4180- 49300 -63005 AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 2 Check Total: 400.00 Vendor: CorvalCo Corval Constructors, Inc Check Sequence: 8 ACH Enabled: False 804474 Repair Boilers at Community Center 2,709.79 10/25/2013 2130 - 44000 -61120 Check Total: 2,709.79 Vendor: Cottens Cottens', Inc Check Sequence: 9 ACH Enabled: False 975959 Parts for Unit #314 21.35 10/25/2013 6100- 48800 -61115 976486 Hose Fittings for Unit #11 -582 15.55 10/25/2013 6100 -48800 -61115 978504 Napakool 64.38 10/25/2013 6100- 48800 -61115 978762 Garage Door Opener Belt 12.81 10/25/2013 6100 - 48800 -61020 979915 Misc. Supplies 11.73 10/25/2013 6100 - 48800 -61020 980279 Oil Filters 45.79 10/25/2013 6100- 48800 -61115 980401 Adapters 13.63 10/25/2013 6100- 48800 -61020 980401 Hose Fittings 121.24 10/25/2013 6100- 48800 -61115 Check Total: 306.48 Vendor: CrowRive Crow River Farm Equipment Check Sequence: 10 ACH Enabled: False 162713 Misc. Supplies 27.52 10/25/2013 0101 - 43300 -61020 Check Total: 27.52 Vendor: DCClnc DCC Inc. Check Sequence: 11 ACH Enabled: False Labor for Work Done @ 1844 157th Lane NW 3,400.00 10/25/2013 5100- 48100 -63100 Check Total: 3,400.00 Vendor: DehnOil Dehn Oil Company Check Sequence: 12 ACH Enabled: False 22392 Diesel Fuel for Generator 218.03 10/25/2013 2130 -44000 -61050 Check Total: 218.03 Vendor: DeltaDen Delta Dental of Minnesota Check Sequence: 13 ACH Enabled: False 5280116 November 2013 Premium 3,796.70 10/25/2013 0101- 00000 -21208 5280116 November 2013 Premium 263.60 10125/2013 7100- 00000 -21218 Check Total: 4,060.30 Vendor: DiamMow Diamond Mowers, Inc. Check Sequence: 14 ACH Enabled: False 0081435 -IN Misc. Supplies 722.35 10/25/2013 6100- 48800 -61115 AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 722.35 Vendor: DorstadL Lindsay Dorstad Check Sequence: 15 ACH Enabled: False Learn to Skate Instructor 90.00 10/25/2013 2130 -44300 -63005 Check Total: 90.00 Vendor: Ehlers Ehlers Check Sequence: 16 ACH Enabled: False 346949 Measurement Speclties TIF #1 -6 550.00 10/25/2013 7200 - 00000 -24203 Check Total: 550.00 Vendor: EmerAppa Emergency Apparatus Maint Check Sequence: 17 ACH Enabled: False 70150 Parts to Repair Unit #4885 839.47 10/25/2013 6100- 48800 -61115 Check Total: 839.47 Vendor: FIRE F.I.R.E. Check Sequence: 18 ACH Enabled: False 398 Pump Scenarios Training 700.00 10/25/2013 0101- 42200 -61315 Check Total: 700.00 Vendor: FireSUSA Fire Safety USA, Inc. - Check Sequence: 19 ACII Enabled: False 63563 Repair Compressor @ Fire Station #3 841.15 10/25/2013 0101- 42200 -63100 Check Total: 841.15 Vendor: Frattalo Frattallone's Hardware Sto Check Sequence: 20 ACH Enabled: False 19757 Shovel 22.41 10/25/2013 0101 - 41600 -61205 19766 AAA Batteries 48.00 10/25/2013 0101- 42200 -61020 19769 Misc. Supplies 23.27 10/25/2013 6100 - 48800 -61020 19790 Cable Clamps & Clevis Slip Hooks 21.76 10/25/2013 6100 -48800 -61115 19812 Fuse 4.05 10/25/2013 0101 -42200 -61020 19815 Misc. Water Supplies 8.41 10/25/2013 5100 -48100 -61135 19816 Sledge Hammer 14.20 10/25/2013 0101 -41600 -61205 19824 Parts for Unit #99 37.13 10/25/2013 6100- 48800 -61115 19873 Quick Set Epoxy 6.94 10/25/2013 5100- 48100 -61135 19878 Glue 4.58 10/25/2013 0101- 41930 -61105 Check Total: 190.75 Vendor: G &K G &K Services Check Sequence: 21 ACH Enabled: False 1182761729 Uniform Cleaning 48.14 10/25/2013 5200- 48200 -61005 1182761729 Uniform Cleaning 24.06 10/25/2013 6100 - 48800 -61020 AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 1182761729 Uniform Cleaning 24.10 911.34 10/25/2013 5100- 48100 -61005 1182761729 Uniform Cleaning 72.24 GovConnection, Inc. 10/25/2013 010145000 -61020 1182761729 Uniform Cleaning 24.09 10/25/2013 0101- 43300 -61020 1182761729 Uniform Cleaning 168.57 50661840 10/25/2013 0101 - 43100 -61020 1182761730 Floor Mat Rental 59.60 10/25/2013 0101- 41930 -62200 1182761731 Floor Mat Rental 36.94 0101- 41420 -61225 10/25/2013 0101 - 41910 -62200 1182761732 Floor Mat Rental 92.40 10/25/2013 10/25/2013 5100- 48100 -62200 1182773015 Uniform Cleaning 24.10 354.99 10/25/2013 5100- 48100 -61005 1182773015 Uniform Cleaning 24.06 Ted Ilagfors Inc. 10/25/2013 6100 -48800 -61020 1182773015 Uniform Cleaning 48.14 10/25/2013 5200- 48200 -61005 1182773015 Uniform Cleaning 72.24 10/25/2013 0101 - 45000 -61020 1182773015 Uniform Cleaning 24.09 10/25/2013 0101- 43300 -61020 1182773015 Uniform Cleaning 168.57 Check Sequence: 24 10/25/2013 0101 - 43100 -61020 AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 4 Check Total: 911.34 Vendor: GovConn GovConnection, Inc. Check Sequence: 22 ACH Enabled: False 50611703 Basic Rack for Server Room 234.84 10/25/2013 0101 - 41420 -61225 50661840 Returned Wrong Item - 199.62 10/25/2013 0101 - 41420 -61225 50696715 Universal Rack Mounts 65.94 10/25/2013 0101- 41420 -61225 50714720 Computer Equipment 253.83 10/25/2013 0101- 41420 -61225 Check Total: 354.99 Vendor: llagforsT Ted Ilagfors Inc. Check Sequence: 23 ACH Enabled: False 201317 2013 Electrical Inspections 1,427.78 10/25/2013 0101 - 42300 -63005 Check Total: 1,427.78 Vendor: Hawkins2 Hawkins Inc Check Sequence: 24 ACH Enabled: False 3521379 Chemicals for Water Treatment Plant 5,681.79 10/25/2013 5100- 48100 -61040 Check Total: 5,681.79 Vendor: HoffmanB Hoffman Bros. Sod, Inc. Check Sequence: 25 ACH Enabled: False 001548 Fertilizer 27.25 10/25/2013 0101- 45000 -61130 001554 Sod 785.53 10/25/2013 0101- 45000 -61130 001603 Sod 20.20 10/25/2013 0101 - 45000 -61130 Check Total: 832,98 Vendor: Hydromet Hydromethods, LLC Check Sequence: 26 ACH Enabled: False 201310506 3rd Gen Surface Water Mgmt 1,702.00 10/25/2013 5300- 48300 -63010 AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 1,702.00 Vendor: IsantiRe Isanti Ready -Mix, Inc. Check Sequence: 27 ACH Enabled: False 76271 Cement for Pine Hills Park 1,239.75 10/2512013 4180- 49300 -63010 76276 Cement for Pine Hills Park 1,115.78 10/25/2013 4180 - 49300 -63010 Check Total: 2,355.53 Vendor: KraabeBr Brian Kraabel Check Sequence: 28 ACH Enabled: False 2013 Medical Flex Acct 1,000.00 10/25/2013 0101- 00000 -21211 Check Total: 1,000.00 Vendor: LeagueMN League of Minnesota Cities Check Sequence: 29 ACH Enabled: False 192295 2013 NPDES 1,240.00 10/25/2013 5300- 48300 -61320 192697 2013 Regional Meetings - St. Paul 40.00 10/25/2013 0101 - 41200 -61310 192697 2013 Regional Meetings - St. Paul 40.00 10/25/2013 0101-41100 -61310 Check Total: 1,320.00 Vendor: LeeCarls Lee Carlson Center Check Sequence: 30 ACTT Enabled: False 2013 Contribution for Services 1,500.00 10/25/2013 0101- 49100 -63905 Check Total: 1,500.00 Vendor: LepagcSo Lepage & Sons Check Sequence: 31 ACH Enabled: False 0000142550 Trash Removal @ Prairie Knoll Park 109.48 10/25/2013 0101 - 45000 -62020 Check Total: 109.48 Vendor: MacfaAng Angela Macfarlane Check Sequence: 32 ACH Enabled: False Refund for Barricades 50.00 10/25/2013 0101 - 00000 -24201 Check Total: 50.00 Vendor: MarlinBk Marlin Business Bank Check Sequence: 33 ACH Enabled: False 11976605 Savin Copier Lease 212.09 10/25/2013 0101- 41930 -62200 Check Total: 212.09 Vendor: Menards Menards Check Sequence: 34 ACH Enabled: False 35189 Parts for Payment Drop Box 49.76 10/25/2013 5200- 48200 -61005 35297 Parts for Payment Drop Box 9.81 10/25/2013 5200- 48200 -61005 AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 59.57 Vendor: Mickman Mickman Brothers Inc. Check Sequence: 35 ACH Enabled: False L13P6 City Hall Landscape Renovation 325.00 10/25/2013 0101- 41600 -63005 SERV0011380 2013 Andover Stn Maint 580.00 10/25/2013 2110 - 46500 -63010 Check Total: 905.00 Vendor: MYERS Myers Tire Supply Company Check Sequence: 36 ACH Enabled: False 31514418 Misc. Supplies 15.08 10/25/2013 6100- 48800 -61020 Check Total: 15.08 Vendor: Nextel Nextel Communications Check Sequence: 37 ACH Enabled: False 743073318-143 Monthly Cell Phone Service 21.84 10/25/2013 0101 - 41200 -62030 743073318 -143 Monthly Cell Phone Service 34.99 10/25/2013 0101 - 42300 -62030 743073318 -143 Monthly Cell Phone Service 34.89 10/25/2013 0101 - 41100 -62030 743073318 -143 Monthly Cell Phone Service 0.83 10/25/2013 0101 - 41910 -62030 743073318 -143 Monthly Cell Phone Service 18.84 10/25/2013 0101- 41300 -62030 743073318 -143 Monthly Cell Phone Service 17.84 10/25/2013 2130 -44000 -62030 743073318 -143 Monthly Cell Phone Service 22.67 10/25/2013 0101 - 41500 -62030 743073318 -143 Monthly Cell Phone Service 152.15 10/25/2013 0101- 41600 -62030 743073318 -143 Monthly Cell Phone Service 0.83 10/25/2013 0101- 41400 -62030 743073318 -143 Monthly Cell Phone Service 56.00 10/25/2013 0101 - 41920 -62030 743073318-143 Monthly Cell Phone Service 21.84 10/25/2013 0101- 41420 -62030 743073318 -143 Monthly Cell Phone Service 45.72 10/25/2013 0101 - 45000 -62030 743073318 -143 Monthly Cell Phone Service 0.83 10/25/2013 0101- 41930 -62030 743073318 -143 Monthly Cell Phone Service 2.49 10/25/2013 520048200 -62030 743073318 -143 Monthly Cell Phone Service 0.83 10/25/2013 0101 - 43300 -62030 743073318 -143 Monthly Cell Phone Service 39.15 10/25/2013 0101- 43100 -62030 743073318 -143 Monthly Cell Phone Service 39.00 10/25/2013 6100- 48800 -62030 743073318 -143 Monthly Cell Phone Service 24.33 10/25/2013 5100- 48100 -62030 Check Total: 535.07 Vendor: NoSanSup Northern Sanitary Supply Check Sequence: 38 ACH Enabled: False 164393 Liners 254.58 10/25/2013 0101 - 45000 -61025 Check Total: 254.58 Vendor: NoTechno Northern Technologies, Inc Check Sequence: 39 ACH Enabled: False 10280 2013 Street Reconstruction 2,331.50 10/25/2013 4140 -49300 -63005 10438 Nightingale St Reconstruction 567.25 10/25/2013 4140 - 49300 -63005 AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference 10439 Sport Complex - 3535 161st Ave 1,261.25 10/25/2013 4180- 49300 -63005 Check Total: 4,160.00 Vendor: OffDepot Office Depot 673679010001 PW Office Depot Supplies Check Sequence: 40 ACH Enabled: False 673679010001 PW Office Depot Supplies 62.11 10/25/2013 5200- 48200 -61005 673679010001 PW Office Depot Supplies 32.34 10/25/2013 5100- 48100 -61005 673679010001 PW Office Depot Supplies 9.06 10/25/2013 010146000 -61005 673679010001 PW Office Depot Supplies 45.28 10/25/2013 0101- 45000 -61005 673679010001 PW Office Depot Supplies 12.93 10/25/2013 0101- 43200 -61005 673679011001 PW Office Depot Supplies 19.40 10/25/2013 0101- 43100 -61005 673679011001 PW Office Depot Supplies 18.18 10/25/2013 0101- 43100 -61005 673679011001 PW Office Depot Supplies 42.44 10/25/2013 010145000 -61005 673679011001 PW Office Depot Supplies 12.12 10/25/2013 0101- 43200 -61005 673679011001 PW Office Depot Supplies 58.21 10/25/2013 5200- 48200 -61005 673679011001 PW Office Depot Supplies 30.32 10/25/2013 5100- 48100 -61005 673709873001 Calendar 8.49 10/25/2013 0101 - 46000 -61005 673710508001 Calendar 43.57 10/25/2013 0101 -41600 -61005 673710508001 Calendar 15.44 10/25/2013 0101- 41300 -61005 673738403001 Office Supplies 15.43 10/25/2013 0101 - 41400 -61005 674059571001 Calendar 59.01 10/25/2013 010142300 -61005 676491044001 Calendar 19.97 10/25/2013 0101- 41500 -61005 676491044001 Calendar 3.63 10/25/2013 0101- 41230 -61005 676491044001 Calendar 3.62 10/25/2013 0101 - 41500 -61005 676491044001 Calendar 3.62 10/25/2013 0101- 41300 -61005 676497558001 Calendar 21.78 10/25/2013 0101- 41400 -61005 676497603001 Calendar 68.06 10/25/2013 0101 - 41500 -61005 13.62 10/25/2013 0101- 41400 -61005 Check Total: 618.63 Vendor: Plunkett Plunkett's Pest Control, Inc. 3877177 Pest Control Check Sequence: 41 4 ACH Enabled: False 3880072 Pest Control 71.67 10/25/2013 2130 -44000 -63010 3880073 Pest Control 0.90 10/25/2013 0101- 41980 -63010 122.27 10/25/2013 0101- 41970 -63010 Check Total: 194.84 Vendor: PremWate Premium Waters, Inc. 618221 -09 -13 Water Cooler Rental Check Sequence: 42 q ACH Enabled: False 48.09 10/25/2013 0101 - 41910 -62200 Check Total 48.09 Vendor: PrintScr Printers Service, Inc. Check Sequence: 43 q ACH Enabled: False AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference 267299 Ice Knife Sharpening 38.40 10/25/2013 2130 - 44300 -61020 Check Total: 38.40 Vendor: RegAbstr Registered Abstracters Check Sequence: 44 ACH Enabled: False T12 -11025 Kuiken PA Work- Open Space 280.00 10/25/2013 4160- 49300 -63005 Check Total: 280.00 Vendor: Remackel Remackel Welding & Mfg. Check Sequence: 45 ACH Enabled: False 3369 D Ring for New Trailer, Unit #13554 128.10 10/25/2013 6100- 48800 -61115 Check Total: 128.10 Vendor: RICCAR Riccar Check Sequence: 46 ACH Enabled: False 2013 -01887 Refund for Mechanical Permit 75.00 10/25/2013 0101- 42300 -52190 Check Total: 75.00 - Vendor: RoyalTi Royal Tire Inc Check Sequence: 47 ACH Enabled: False M120010205 Tires for Units #200 & #202 4,600.27 10/25/2013 6100 -48800 -61115 M120010273 _ Casing Credit - 180.00 10/25/2013 6100- 48800 -61115 Check Total: 4,420.27 Vendor: Simplex SimplexGrinnell LP Check Sequence: 48 ACH Enabled: False 76506930 Alarm System Contract 488.03 10/25/2013 2130 - 44000 -63010 Check Total: 488.03 Vendor: SmithBr Smith Brothers Decorating Check Sequence: 49 ACH Enabled: False 20165 Traffic Paint 510.23 10/25/2013 0101- 43100 -61020 20188 Traffic Paint 467.17 10/25/2013 0101- 43100 -61020 20229 Paint 58.52 10/25/2013 5100- 48100 -61120 20246 Traffic Paint 406.08 10/25/2013 OI01- 43100 -61020 20257 Traffic Paint 609.12 10/25/2013 0101- 43100 -61020 20275 Traffic Paint 492.65 10/25/2013 0101 - 43100 -61020 Check Total: 2,543.77 Vendor: Straugh Straughan Hardware, Inc. Check Sequence: 50 ACH Enabled: False 226861 Key Pad Lock 287.63 10/25/2013 2130 - 44400 -61020 Check Total: 287.63 AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference Vendor: TalbLawn Talberg Lawn & Landscape, Inc 1,488.16 Vendor: Timesave Timesaver Check Sequence: 51 ACH Enabled: False 126126 2013 Lawn Service @ City Hall 237.64 10/25/2013 0101 - 41910 -63010 126127 2013 Lawn Service @ Community Ctr 486.11 10/25/2013 2130 - 44000 -63010 126128 2013 Lawn Service @ Fire Station #1 334.32 10/25/2013 0101 - 41920 -63010 1261.29 2013 Lawn Service @ Fire Station #2 233.02 10/25/2013 0101- 41920 -63010 126130 2013 Lawn Service @ Fire Station #3 197.07 10/25/2013 0101 - 41920 -63010 AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 9 Check Total: 1,488.16 Vendor: Timesave Timesaver Check Sequence: 52 ACH Enabled: False M20083 City Council Meeting 160.95 10/25/2013 0101- 41100 -63005 M20083 Park & Recreation Meeting 129.00 10/25/2013 0101 - 45000 -63005 M20083 Planning & Open Space Meeting 385.80 10/25/2013 0101- 41500 -63005 Check Total: 675.75 Vendor: USEnergy U.S. Energy Services, Inc. 5852862 Community Center Check Sequence: 53 ACH Enabled: False 5,427.10 10/25/2013 2130 -44000 -62015 5950574 Public Works 122.49 10/25/2013 0101- 41930 -62015 Check Total: 5,549.59 Vendor: Verizon Verizon Wireless Check Sequence: 54 ACH Enabled: False 9713148880 Monthly Access Fee 35.01 10/25/2013 0101- 42200 -62030 9713148880 Monthly Access Fee 12.81 10/25/2013 0101- 42200 -62030 9713148880 Monthly Access Fee 12.81 10/25/2013 5100- 48100 -62030 9713148880 Monthly Access Fee 12.81 10/25/2013 5100 -48100 -62030 9713148880 Monthly Access Fee 12.81 10/25/2013 0101- 42200 -62030 9713148880 Monthly Access Fee 12.82 10/25/2013 0101- 42200 -62030 9713148880 Monthly Access Fee 12.82 10/25/2013 0101- 42200 -62030 Check Total: 111.89 Vendor: WSB WSB & Associates, Inc. Check Sequence: 55 ACH Enabled: False 10 Sports Complex -3535 161stAve 1,781.00 10/25/2013 4180 - 49300 -63005 Check Total: 1,781.00 Vendor: Ziegler Ziegler, Inc. Check Sequence: 56 ACH Enabled: False E6234660 Maintenance Contract for Lift Station #1 199.00 10/25/2013 5200- 48200 -62300 E7259134 Maintenance Contract for Lift Station #4 269.00 10/25/2013 5200 -48200 -62300 E8643905 Maintenance Contract 553.72 10/25/2013 5100- 48100 -62300 AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 1,021.72 Total for Check Run: 64,348.91 Total of Number of Checks: 56 AP- Computer Check Proof List by Vendor (10/25/2013 - 3:37 PM) Page 10 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 10/31/2013 - 3:53PM Batch: 00401.11.2013 4�� G I T Y O P 1�I�4VER Invoice No Description Amount Payment Date Acct Number _. Reference Vendor: AbbeyCar Abbey Carpet and Flooring - HOM Furniture Check Sequence: I q ACH Enabled: False 87 -596 EG -H Black 40 89.78 11/01/2013 2130- 44000 -61020 Check Total: 89.78 Vendor: AFLAC AFLAC 137583 & 701212 Sept. & Oct 2013 Premium Check Sequence: 2 ACH Enabled: False 891.76 11/01/2013 0101- 00000 -21209 Check Total: 891.76 Vendor: AncomTec Ancom Technical Center 41082 Repair Radios for Units #205 & #503 Check Sequence: 3 ACH Enabled: False 41082 127.50 11/01/2013 6100- 48800 -63135 Repair Radios for Units #205 & #503 14.50 11/01/2013 6100- 48800 -61115 41100 Install New Radio for Unit #13115 82.78 11/01/2013 6100 - 48800 -61115 41100 Install New Radio for Unit It 13115 207.50 11/01/2013 6100- 48800 -63135 Check Total: 432.28 Vendor: AspenMil Aspen Mills 140721 Uniform for Kirby Kropp Check Sequence: 4 ACH Enabled: False 82.45 11/01/2013 0101 - 42200 -61305 Check Total: 82.45 Vendor: BjorkCon Bjorklund Companies LLC 17126 Wash Sand Check Sequence: 5 ACH Enabled: False 258.58 11/01/2013 0101 - 43100 -63300 Check Total: 258.58 Vendor: Bunked -k Bunker Lake Village HOA 00020601 Refund Key Deposit Check Sequence: 6 ACH Enabled: False 100.00 11/01/2013 0101 - 00000 -24201 Check Total: 100.00 Vendor: CapstHom Capstone Homes Check Sequence: 7 ACH Enabled: False AP- Cotuputer Check Proof List by Vendor (10/31/2013 - 3:53 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 1949- Escrow 1949 140th Ave NW 5,250.00 11/01/2013 7200- 00000 -24204 1949 -Insp Fee 1949 140th Ave NW -50.00 11/01/2013 0101- 41600 -54180 AP- Computer Check Proof List by Vendor (10/31/2013 - 3:53 PM) Page 2 Check Total: 5,200.00 Vendor: StPaulCi City of St. Paul 129336 Asphalt Mix Check Sequence: 8 ACH Enabled: False I,862.54 11/01/2013 0101- 43100 -61125 Check Total: 1,862.54 Vendor: ClassC Class C Components Inc. 128973 Garbage Bags & Paper Towels Check Sequence: 9 q ACH Enabled: False 345.01 11/01/2013 2130 - 44000 -61020 Check Total: 345.01 Vendor: Colonial Colonial Life & Accident 7156706, - 1101463 November 2013 Premium - E7156706 Check Sequence: 10 ACH Enabled: False 269.05 11/01/2013 0101 - 00000 -21210 Check Total: 269.05 Vendor: CommAspl Commercial Asphalt Co. AN629 Dum Drive (42A) 5.8 %/4.6 %, B Check Sequence: 11 ACII Enabled: False 451.44 11/01/2013 0101 - 43100 -61125 Check Total: 451.44 Vendor: CoonRapi City of Coon Rapids 10561 Trallice Signal 133rd Ave & Hanson Blvd Check Sequence: 12 q ACH Enabled: False 10561 Trallice Signal 133rd Ave & Coon Creek Blvd 36.32 11/01/2013 0101- 43400 -62005 10573 2013 3rd Qtr Water Charges 36.69 11/01/2013 0101- 43400 -62005 10573 2013 3rd Qtr Sewer Charges 135.80 11/01/2013 5100- 48100 -55110 7,018.58 11/01/2013 5200- 48200 -55210 Check Total: 7,227.39 Vendor: Crabtree Crabtree Companies, Inc. 119951 Repair Scanner Check Sequence: 13 q ACH Enabled: False 119964 Sharp Copier Lease 101.72 11/01/2013 0101 - 41420 -63005 119964 Black, White & Color Copies 130.39 11/01/2013 0101 - 41420 -62200 120131 Savin Copier Lease 98.40 11/01/2013 0101- 41420 - 61020 100.46 11/01/2013 0101 - 41930 -62200 Check Total: 430.97 Vendor: Dalco Dalco 2663009 Toilet Tissue, Floor Squeege & ]land Soap Check Sequence: 14 ACH Enabled: False 231.60 11/01/2013 2130- 44000 -61020 AP- Computer Check Proof List by Vendor (10/31/2013 - 3:53 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 231.60 Vendor: Delm011 Dehn Oil Company 28295 Unleaded Fuel Check Sequence: 15 ACH Enabled: False 28296 Diesel Fuel 1,827.00 11/01/2013 6100- 48800 -61045 2,509.50 11/01/2013 6100- 48800 -61050 Check Total: 4,336.50 Vendor: ECM ECM Publishers, Inc. 35724 Recycle Dates Postcards Check Sequence: 16 ACH Enabled: False 36732 Anoka Chamber Resource Guide 909.51 11/01/2013 0101- 46000 -63010 38348 2013 Delinquent Utilities Notice 601.30 11/01/2013 2110 - 46500 -63025 38343 2013 Delinquent Utilities Notice 41.00 11/01/2013 5300- 48300 -63025 38348 2013 Delinquent Utilities Notice 41.00 11/01/2013 5200- 48200 -63025 38351 Ordinance No. 430 41.00 11/01/2013 5100 - 48100 -63025 38352 Ordinance No. 431 71.75 11/01/2013 0101- 41500 -63025 33353 13 -06 Vacation Easement 246.00 11/01/2013 0101 - 41500 -63025 38354 13 -07 Vacation Easement 41.00 11/01/2013 0101 - 41500 -63025 71.75 11/01/2013 0101 - 41500 -63025 Check Total: 2,064.31 Total for Check Run: 24,273.66 Total of Number of Checks: 16 AP- Computer Check Proof List by Vendor (10/31/2013 - 3:53 PM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Description Anoka Co Sheriff -Anoka elrr og D6 Printed: 10/31/2013 - 4:09PM 4K 20 ] 3 4th Qtr Law Enforcement Contract 2013 4th Qtr Law Enforcement Contract Batch: 00405.11.2013 Check Sequence: 1 ACH Enabled: False 11/05/2013 0101- 42100 -53370 11/05/2013 0101- 42100 -63010 Invoice No Vendor: AnkCo15 Description Anoka Co Sheriff -Anoka Amount Payment Date Acct Number Reference 231649 231649 20 ] 3 4th Qtr Law Enforcement Contract 2013 4th Qtr Law Enforcement Contract - 124,800.00 685,224.75 Check Sequence: 1 ACH Enabled: False 11/05/2013 0101- 42100 -53370 11/05/2013 0101- 42100 -63010 Check Total: 560,424.75 ACH Enabled: False Vendor: DiamMow Diamond Mowers, Inc. 0081293-IN Mower & Saw Blades for Tractor Check Sequence: 2 ACH Enabled: False 49,180.67 11/05/2013 4211- 49300 -65600 Check Total: 49,180.67 Vendor: JDCoAgTu John Deere & Company 113192796 New Tractor, Unit Check ACH Enabled: Palle 64,159.52 11/05/2013 4211- 49300 -65600 9300 -6 600 Check Total: 64,159.52 Vendor: MattBull Matt Bullock Contracting Co. Final Pa ment Y Sports Complex - 3535161st Ave Check Sequence: 4 ACH Enabled: False 119,957.00 11/05/2013 4180- 49300 -63010 Check Total: 119,957.00 Vendor: MCPhilBr McPhillips Bros. Roofing Co. Payment #2 Y Roofs -Fire #1 & #2 &City Hall Check Sequence: 5 ACH Enabled: False 103,641.12 11/05/2013 4180 - 49300 -63010 Check Total: 103,641.12 Vendor: OmannBro Omann Brothers Paving, Inc. Payment #5 Y 2013 Street Reconstruction Check Sequence: 6 ACH Enabled: False 69,858.85 11/05/2013 4140 - 49300 -63010 Check Total: 69,858.85 Vendor: PearsonB Pearson Brothers, Inc. Final Payment Y 2013 Seal Coating Check Sequence: 7 ACH Enabled: False 14,474.53 11/05/2013 4140 - 49300 -63010 AP- Computer Check Proof List by Vendor (10/31/2013 - 4:09 PM) Page 1 it............ ..:.:::.:.:. Invoice No Description Amount Payment Date Acct Number Reference Check Total: 14,474.53 Total for Check Run: 981,696.44 Total of Number of Checks: 7 AP- Computer Check Proof List by Vendor 00/31/2013 - 4:09 PM) Page 2 r C I T Y 'CNIDO�VE N%000"r � n3 •`� r.`. "�.�. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve LMCIT Liability Coverage DATE: November 5, 2013 INTRODUCTION The League of Minnesota Cities Insurance Trust (LMCIT) requests that participating cities annually decide whether or not to waive the statutory tort liability limits established by Minnesota Statutes 466.04. DISCUSSION Attached is the "LMCIT Liability Coverage — Waiver Form" provided by the LMCIT, which provides a description of the options available to the City of Andover. Currently the City of Andover DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. Finance is recommending continuing with past practice. BUDGET IMPACT No budget impact if the City does not waive limits. ACTION REQUESTED The Andover City Council is requested to not waive the monetary limits on tort liability established by Minnesota Statutes 466.04. SECTION I: LIABILITY COVERAGE WAIVER FORM Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. The decision to waive or not to waive the statutory limits has the following effects: If the city does not waive the statutory tort limits, an individual claimant would be able to recover no more than $500,000. on any claim to which the statutory tort limits apply. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. These statutory tort limits would apply regardless of whether or not the city purchases the optional excess liability coverage. If the city waives the statutory tort limits and does not purchase excess liability coverage, a single claimant could potentially recover up to $1,500,000. on a single occurrence. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to $1,500,000., regardless of the number of claimants. If the city waives the statutory tort limits and purchases excess liability coverage, a single claimant could potentially recover an amount up to the limit of the coverage purchased. The total which all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would also be limited to the amount of coverage purchased, regardless of the number of claimants. Claims to which the statutory municipal tort limits do not apply are not affected by this decision. This decision must be made by the city council. Cities purchasing coverage must complete and return this form to LMCIT before the effective date of the coverage. For further information, contact LMCIT. You may also wish to discuss these issues with your city attorney. accepts liability coverage limits of $ Minnesota Cities Insurance Trust (LMCIT). from the League of Check one: ❑ The city DOES NOT WAIVE the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. ❑ The city WAIVES the monetary limits on tort liability established by Minnesota Statutes 466.04, to the extent of the limits of the liability coverage obtained from LMCIT. Date of city council meeting Signature Position Return this comp leted form to LMCIT, 145 University Ave. W., St. Paul, MN. 55103 -2044 O 1' li. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Pu rks /City Engineer SUBJECT: Approve JPA with Anoka County /12 -30 /Hanson Blvd. NW & 161St Ave. NW /Traffic Signal - Engineering DATE: November 5, 2013 INTRODUCTION The City Council is requested to approve the Joint Powers Agreement (JPA) for Project 12 -30, Hanson Boulevard NW & 161St Avenue NW Traffic Signal construction. DISCUSSION Final plans are near completion for the 2014 intersection and traffic signal improvements at Hanson Boulevard and 161St Avenue. A mill and overlay south of 161St Ave. on Hanson Boulevard will also be part of the project. This is outside of the intersection and traffic signal improvements in which the city does not share in this cost. The total estimated project cost is $2,146,569.18 in which the city's share after federal funds are deducted is $66,477.90. Staff has reviewed the JPA and has determined that the cost split for the project is consistent with past county projects and meets the counties cost share agreement, therefore recommending approval. BUDGETIMPACT The city's portion of the project will be funded by city Municipal State Aid funds. ACTION REQUIRED The City Council is requested to approve the Joint Powers Agreement for Hanson Boulevard NW & 161St Avenue NW, Traffic Signal construction, Project 12 -30. Respectfully submitted, ... a r �J� David D. Berkowitz Attach: Joint Powers Agreement Anoka County Contract No. 2013 -0590 JOINT POWERS AGREEMENT FOR THE INTERSECTION IMPROVEMENT PROJECT AT THE INTERSECTION OF COUNTY STATE AID HIGHWAY 78 (HANSON BLVD. NW) AND COUNTY STATE AID HIGHWAY 20 (CONSTANCE BLVD. NW /161sT AVE NW) IN THE CITY OF ANDOVER, MN (SP 002 - 678 -020, CP 11 -25) THIS AGREEMENT is made and entered into this _ day of , 2013 by and between the County of Anoka, a political subdivision of the State of Minnesota, 2100 Third Avenue, Anoka, Minnesota 55303, hereinafter referred to as "County ", and the City of Andover, 1685 Crosstown Blvd NW, Andover, MN 55304, hereinafter referred to as "City ". WITNESSETH WHEREAS, the parties to this agreement agree it is in the best interest of the traveling public to improve the intersection of County State Aid Highway (CSAH) 78 (Hanson Blvd. NW) and County State Aid Highway (CSAH) 20 (Constance Blvd. /161St Ave NW) and, WHEREAS, said parties mutually agree that the intersection of CSAH 78 (Hanson Blvd NW) and CSAH 20 (Constance Blvd/l61 st Ave NW) is in need of improvement; and, WHEREAS, the County has prepared preliminary design plans for the intersection improvement of CSAH 78 (Hanson Blvd NW) and CSAH 20 (Constance Blvd. /161St Ave. NW) in accordance with Anoka County and the Minnesota Department of Transportation standards to a staff approved layout condition; and, WHEREAS, Anoka County has jurisdiction over CSAH 78 and CSAH 20 and, WHEREAS, the parties agree that it is in their best interest that the cost of said project be shared; and, WHEREAS, Minn. Stat. § 471.59 authorizes political subdivisions of the state to enter into joint powers agreements for the joint exercise of powers common to each. NOW, THEREFORE, IT IS MUTUALLY STIPULATED AND AGREED: pallye The parties have joined together for the purpose of adding right and left turn lanes and a signal system as described in the preliminary design plans. The County project number for the reconstruction is SP 002 - 678 -020 the City project number is CP 11 -25. Said engineering plans are filed in the office of the Anoka County Highway Department and incorporated herein by reference. The parties to this Joint Powers Agreement (JPA) agree in principle that construction of County State Aid Project No. 002 - 678 -020 at the intersection of CSAH 78 (Hanson Blvd NW) and CSAH 20 (Constance Blvd NW /161St Ave NW) is in the best interest of the traveling public and that the Preliminary Layout as shown in Exhibit "A" defines the preliminary design of the Project. It is agreed that the Exhibit "A" Layout dated September 19, 2013 has been reviewed and accepted by the parties and is suitable for preparation of final construction documents. Any significant changes made hereafter to the design as presented in the Exhibit "A" Layout will require approval by the parties as an amendment to this JPA. These same changes will require a change in the cost share to include any additional design engineering costs that may occur. II. METHOD The County shall cause the construction of Anoka County Project SP 002 - 678 -020, City project number CP 11 -25, in conformance with proposed engineering plans and specifications. IMPROVEMENTS It is agreed by the parties that in 2014 left turn lanes and a traffic signal will be constructed at the intersection of CSAH 78 (Hanson Blvd NW) and CSAH 20 (Constance Blvd. NW /1615 Ave NW to the extent shown in "Exhibit A ". Improvements include but are not limited to: roadway widening, traffic signal construction, right and left turn lanes, pavement reclamation and mill & overlay. The costs of these improvements have been estimated for this agreement and will be finalized after bids have been received. These costs will be shared by the County and the City. RIGHT OF WAY: The parties agree that the County will acquire all necessary right -of -way and easements for the Project. Acquisition of any additional right -of -way and/or easements needed for improvements to the City street intersections beyond what is defined in the Exhibit "A" Layout will be the responsibility of the City. It is agreed by the parties that all necessary right of way and easements will be in legal possession of the County prior to acceptance of bids for the project. Any City owned property or easements required for the construction will be conveyed to the County at no cost. TRAFFIC SIGNALS: The parties agree that a new traffic control signal will be constructed with this project. The parties agree that the cost of constructing the signal shall be standard County cost share, with 100% of the EVP costs and 50% of the traffic signal costs to the City, and 50% of the traffic signal costs to the County. Following construction, the ongoing traffic signal maintenance will be consistent with Anoka County warranted traffic signal maintenance practices, with the County 100 % responsible for all ongoing traffic signal maintenance, the City reimbursing the County 100% for all ongoing EVP maintenance, the City 100% responsible for all luminaire maintenance, and 100% responsible for the ongoing supply of electrical power for the traffic signal system. DRAINAGE: The City shall pay for a percentage of the cost of the storm sewer system, including the detention basins and their outlet structures. The City portion of the cost is based on contributing flow through the storm sewer system to the detention basin determined by the product of contributing area and runoff coefficient. 0) TRAFFIC CONTROL: The parties understand and agree that CSAH 78(Hanson Blvd NW) and the west leg of CSAH 20 (161St Ave.) will be open to thru traffic during construction and that the east leg of CSAH 20 (Constance Blvd. NW /161St Ave.) will be closed to traffic during construction. The east leg of CSAH 20 (Constance Blvd NW /161St Ave.) will be detoured onto Crosstown Blvd. NW. The parties agree and understand the cost share for traffic control for the city shall be a prorated share based on the City project cost divided by the total project cost. DRIVEWAYS: The parties agree that all driveways affected by the Project will be reconstructed in kind at 100% project cost with the cost of any upgrades requested by the City, including concrete aprons, to be the sole responsibility of the City. LANDSCAPING /STREETSCAPING: The parties agree that if the City wishes to include landscaping or streetscape features in the project, they shall be designed in accordance with Anoka County Highway Department Landscape / Streetscape Guidelines. The City shall supply the signed plan sheets and specifications for the proposed landscape / streetscape. The total cost of the design as well as the construction cost above standard median cost will be at the expense of the requesting City. All construction documents must be submitted to the County by December 2, 2013. Maintenance of any landscaping/streetscaping will be the sole responsibility of the City. UTILITIES: The parties agree that the Exhibit "A" Layout does not include specific proposed utility locations. The City will be responsible for the design of any sanitary sewer and water main improvements and/or relocations due to road reconstruction, which will be incorporated into the project bid documents. The cost of the design of these features shall be the responsibility of the City. The cost of construction of these features shall be the responsibility of the City. In areas where relocations are solely due to road reconstruction federal funds shall be applied. The City's design of the sanitary sewer and water main utilities are to include signed plans, specifications, and estimated quantities and cost. All construction documents must be submitted to the County by December 2, 2013. PERMITS: The parties agree that the County will secure all necessary permits for this Project. The City agrees to coordinate with the County in securing the permits required by the Coon Creek Watershed District, Lower Rum River Watershed Management Organization, city permits, as well as any other permits that may be required. The County also requests that the City inform the County of any ordinances or city regulations that affect construction at the time of the signing of this JPA. (e.g. setbacks, tree clearing ordinances, or any other city ordinances.) III. COSTS The contract costs of the work, or if the work is not contracted, the cost of all labor, materials, normal engineering costs and equipment rental required to complete the work, shall constitute the actual "construction costs" and shall be so referred to herein. "Estimated costs" are good faith projections of the costs, which will be incurred for this project. Actual costs will vary and those will be the costs for which the relevant parties will be responsible. The estimated construction cost of the total project is $1,417,388.26(Federally eligible portion). Federal funds available for the Project are capped at $842,400.00. The federal funds shall be split based on the ratio of eligible cost incurred by each party to the total eligible project cost. Eligible costs are the costs of items that can participate in federal funding as shown on Exhibit B. The total estimated construction cost to the City is $136,879.46 (prior to application of federal funds available). After federal funding percentage is applied, the cost to the City for their share of the construction items of the Project is $55,527.54 ($136,879.49, minus $81,351.92), the. federal funds available to the City). The City participation in construction engineering will be at a rate of eight percent (8 %) of their designated construction share of $136,879.46. The estimated cost to the City for construction engineering is $10,950.36. In summary, the total City share of this project is $66,477.90 (includes construction and construction engineering costs). The total cost to the City after federal funds have been applied including construction engineering is * $66,477.90 (see summary below), *($136,879.46 — $81,351.92 + $10,950.36 = $66,477.90, note: construction engineering costs are not federall�eli eligible) Upon award of the contract, the City shall pay to the County, upon written demand by the County, ninety five percent (95 %) of its portion of the cost of the project estimated at $63,154.03. Prior to billing, this estimate will be updated by the County to reflect the actual bid prices as awarded. An updated cost estimate shall be provided to the City at the time of billing. The City's share of the cost of the project shall include only construction and construction engineering expense and does not include engineering design and administrative expenses incurred by the County. Upon final completion of the project, the City's share of the construction cost will be based upon actual construction costs. If necessary, adjustments to the initial ninety five percent (95 %) charged to the city will be made in the form of credit or additional charges to the City's share. Also, the remaining five percent (5 %) of the City's portion of the construction costs shall be paid. N. TERM This Agreement shall continue until terminated as provided hereinafter. V. DISBURSEMENT OF FUNDS All funds disbursed by the County or City pursuant to this Agreement shall be disbursed by each entity pursuant to the method provided by law. VI. CONTRACTS AND PURCHASES All contracts let and purchases made pursuant to this Agreement shall be made by the County in conformance to the State laws. VII. STRICT ACCOUNTABILITY A strict accounting shall be made of all funds and report of all receipts shall be made upon request by either party. Prior to City payment to the County, Anoka County shall provide the City a copy of all cost participation documents submitted to MnDOT State Aid to assist the City in their application for MSA funding. VIII. TERMINATION This Agreement may be terminated by either party at any time, with or without cause, upon not less than thirty (30) days written notice delivered by mail or in person to the other party. If notice is delivered by mail, it shall be deemed to be received two days after mailing. Such termination shall not be effective with respect to any solicitation of bids or any purchases of services or goods which occurred prior to such notice of termination. The City shall pay its pro rata share of costs which the County incurred prior to such notice of termination. IX. SIGNALIZATION POWER The City shall at their sole expense, install and cause the installation of an adequate electrical power source to the service cabinet for the previously mentioned CSAH 78 traffic control signal system including any necessary extension of power lines. The City shall be the lead agency in this matter. Upon completion of said traffic control signal installations, the ongoing cost of the electrical power to the signals shall be the sole cost and expense of the City. X. MAINTENANCE A. Maintenance of the completed storm sewer (except catch basins and catch basin leads) and, detention basins (including ponds and their outlet structures and grit chambers /collectors) shall be the sole obligation of the City. B. Maintenance of all sidewalks, including snow plowing, shall be the sole responsibility of the City. C. Maintenance of the bituminous trails located shall be the responsibility of the City. The City shall be responsible for general routine maintenance, such as, sweeping, clearing, plowing, trash removal and other incidental items and shall be responsible for long -term maintenance, such as bituminous overlays, crack sealing and replacement. D. Maintenance of crosswalk pavement markings on City streets shall be the responsibility of the City. The County will be responsible for all crosswalk pavement markings for the crossings at all County streets. E. Maintenance of streetlights and cost of electrical power to the streetlights shall be the sole obligation of the City. F. Maintenance of the completed traffic control signals and signal equipment at the intersection of CSAH 78 (Hanson Blvd NW) and CSAH 20 (Constance Blvd NW /161" Ave) shall be the sole obligation of the County. G. The County shall maintain the said traffic signal controllers, traffic signals and pedestrian indications, loop detectors and associated wiring of the said traffic control signals at the sole 5 obligation of the County. H. Painting of the traffic signal shall be the sole obligation of the County. Any variation of painting color standards will be billed to the City. I. Timing of the traffic signal shall be determined by the County. J. Only the County shall have access to the controller cabinet. K. The traffic control signal shall be the property of the County. L. The City shall be responsible for maintenance of the luminaries, luminaire relamping, and luminaire painting. M. All maintenance of the EVP Systems shall be completed by the County. The City shall be billed by the County on a quarterly basis for all incurred costs. N. EVP Emitter Units may be installed on and used only by Emergency Vehicles responding to an emergency as defined in Minnesota Statutes §169.01, Subdivision 5, and §169.03. The City shall provide a list to the County Engineer, or the County's duly appointed representative, of all such vehicles with emitter units on an annual basis. O. Malfunctions of the EVP System shall be immediately reported to the County. P. All timing of said EVP System shall be determined by the County. Q. In the event said EVP System or components are, in the opinion of the County, being misused, or the conditions set forth are violated, and such misuse or violation continues after receipt by the City, written notice thereof from the County, the County shall remove the EVP System. Upon removal of the EVP System pursuant to this paragraph, the field wiring, cabinet wiring, detector receiver, infrared detector heads and indicator lamps and all other components shall become the property of the County. XI. NOTICE For purposes of delivery of any notices herein, the notice shall be effective if delivered to the County Administrator of Anoka County, 2100 Third Avenue, Anoka, Minnesota 55303, on behalf of the County, and to the City Manager of City of Andover, 1685 Crosstown Blvd NW, Andover, MN 55304, on behalf of the City. XII. INDEMNIFICATION The City and County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of the respective officers, agents, or employees relating to activities conducted by either party under this Agreement. n, XIII. ENTIRE AGREEMENT REQUIREMENT OF WRITING It is understood and agreed that the entire agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and all negotiations between the parties relating to the subject matter thereof, as well as any previous agreement presently in effect between the parties to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Agreement shall be valid only when they have been reduced to writing and duly signed by the parties. IN WITNESS WHEREOF, the parties to this Agreement have hereunto set their hands on the dates written below. COUNTY OF ANOKA LOW Rhonda Sivarajah, Chair Board of Commissioners ATTEST Jerry Soma County Administrator RECOMMENDED FOR APPROVAL Douglas W. Fischer, P.E. County Engineer Dated: APPROVED AS TO FORM Dan Klint Assistant County Attorney CITY OF ANDOVER By: Mike Gamache Mayor Dated: By: Jim Dickinson City Administrator Dated: By: Dave Berkowitz Director of Public Works /City Engineer Dated: By: Scott Baumgartner City Attorney Dated: VA EXHIBIT r`C" COST - SHARING AGREEMENT FOR PROJECTS CONSTRUCTED IN ANOKA COUNTY USING COUNTY STATE AID FUNDS OR LOCAL TAX LEVY DOLLARS ITEMS COUNTY SHARE CITY SHARE Concrete Curb & Gutter 50% 50% Concrete Curb & Gutter for Median Construction 100% 0% Concrete Median 100% 0 *' Concrete Sidewalk 0% 100% Concrete Sidewalk Replacement 100% 0% Bikeways 0% 100% Bikeway Replacement 100 %, 0% Unless existing trail not placed at edge of R/W Construction or Adjustment of Local Utilities 0% 100% Grading, Base and Bituminous 100% 0% Storm Sewer based on state aid letter *2 based on state aid letter *2 Driveway Upgrades 100 %, in -kind 100 %, of up- grades Traffic Signals, new & replacements (communities larger than 5,000) % the cost of it's the cost of its legs of w/ State Aid approved SJR legs of the intersection the intersection plus the cost of the County legs of the intersection Traffic Signals, new & replacements (communities less than 5,000) 100% 0% w/ State Aid approved SJR Traffic Signal, w/o State Aid approved SJR 0% 100% EVP 0% 100% Engineering Services *3 *3 Right -of -Way 100%, 0% Street Lights 0% 100% Noise Walls 100% 5 0 %5 *1 The County pays for 100% of Standard Median Design such as plain concrete. If a local unit of government requests decorative median such as brick, stamped concrete, or landscaping, the local unit will pay the additional cost above the cost of standard median. *2 In the event no State Aid is being used, or in the event the state aid letter does not determine cost split percentages, drainage cost shares will be computed by the proportion of contributing flow outside the County right of way to the total contributing flow. *3 Engineering shall be paid by the Lead Agency except that any participating agency will pay construction engineering in the amount of 8% of the construction costs paid by that agency. *4 In the event that the Township or City requests purchase of right -of -way in excess of those right -of -ways required by County construction, the Township or City participates to the extent an agreement can be reached in these properties. For instance, a Township or City may request a sidewalk be constructed alongside a County roadway which would require additional right -of -way, in which case the Township or City may pay for that portion of the right -of -way. Acquisition of right -of -way for new alignments shall be the responsibility of the Township or City in which the alignment is located. This provision may be waived by agreement with the County Board if the roadway replaces an existing alignment and the local unit of government takes jurisdiction of that existing alignment. In addition, any costs, including right -of -way costs, incurred by the County because a Township or City did not acquire sufficient right -of -way during the platting process or redevelopment process as requested by the County shall be paid by the Township or City. *5 If previously notified, the City shall be responsible for future noise wall maintenance. Notification includes any letter to the agency indicating that noise will potentially be an issue in the future, likely received during the Plat Review Process. The County shall pay 100% of Standard Noise Wall Cost. If a local agency requests decorative noise walls, then the requesting agency will pay the additional cost above the cost of standard noise wall. Furthermore, should an agency request a noise wall to be built where not required by the applicable federal or state standard, the entire cost of the wall shall be borne by the requesting agency. 8 CONSTRUCTION COST ESTIMATE - SEPTEMBER 19, 2013 TAB ITEM NO. ITEM DESCRIPTION UNIT TOTAL PROJECT QUANTITIES ESTIMATED UNIT COST TOTAL PARTICIPATING FEDERAL FUNDS NON - PARTICIPATING LOCALFUNDS ANOKA COUNTY 002 - 6894120 ROADWAY QUANTITIES ESTIMATED ANOKA COUNTY TOTAL CITY OF ANDOVER 000- 000 -000 ROADWAY QUANTITIES ESTIMATED CITY OF ANDOVER TOTAL ANOKA COUNTY 002 622 -032 ROADWAY QUANTITIES ESTIMATED ANOKA COUNTY TOTAL $1987564.05 2021.501 MOBLIZAT N LUMP UM 7 99,378.20 $ 99,378.20 0.64 $ 64,025.44 0.07 6,844 0.29 8,508. 9 A 2101.502 CLEARING TREE 9 $ 120.00 $ 1,080.00 9 $ 1,080.00 $159005.12 $148054.77 $102440.70 A 2101.507 GRUBBING TREE 9 $ 30.00 $ 270.00 9 $ 270.00 C 2104.505 REMOVE BITUMINOUS PAVEMENT SQYD 143 $ 3.50 $ 500.50 73 $ 255.50 70 $ 245.00 B, C 2104.513 SAWING BIT PAVEMENT FULL DEPTH LIN FT 434 $ 5.00 $ 2,170.00 151 $ 755.00 PROJECT TOTAL 283 1,415.00 $761.048.08. $621,901.431 $615.789.851 $147 829.82 $81,351121 $66.47T901 0.00 2104.523 SALVAGE SIGN TYPE C EACH 39 $ 30.00 $ 1,170.00 18.33 $ 549.90 20.67 $ 620.10 2104.523 SALAVAGE SIGN TYPE D EACH 7 $ 50.00 $ 50.00 1.00 $ 50.00 EW1 2105.501 COMMON EXCAVATION CUYD 7,488 $ 8.00 $ 59,904.00 7,488 $ 59,904.00 EWi 2105.505 MUCK EXCAVATION CUYD 15,381 $ 10.00 $ 153,810.00 15,381 $ 153,810.00 EWi 2105.521 GRANULARBORROW LV _ CUYD 20,871 $ 10.00 $ 208,710.00 20,871 $ 208,710.00 EW1 2105.522 SELECT GRANULAR BORROW LV CUYD 679 $ 12.00 $ 8,148.00 679 $ 8,148.00 2130.501 WATER M GALLONS 56 $ 30.00 $ 1,680.00 30 $ 890.40 26 $ 789.60 B , C 2232.501 MILL BITUMINOUS SURFACE 2.0" SO YD 165 $ 15.00 $ 2,475.00 55 $ 825.00 110 $ 1,650.00 B 2331.604 BITUMINOUS PAVEMENT RECLAMATION SO YD 45,337 $ 2.00 $ 90,674.00 15,962 $ 31,924.00 29,375 $ 58,750.00 C E Z357 .502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 3,346 $ 2.50 $ 8,365.00 1,860 $ 4,650.00 1,486 $ 3,715.00 C E 2360.501 TYPE SP 12.5 WEARING COURSE MIX 3,C TON 5,787 $ 70.00 $ 405,090.00 2,980 $ 208,600.00 2,807 $ 196,490.00 E 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX 3,8 TON 7,558 $ 70.00 $ 529,060.00 4,245 $ 297,150.00 3,313 231,910.00 D 2531.618 TRUNCATED DOMES SO FT 128 $ 40.00 $ 5,120.00 96 $ 3,840.00 32 1,280.00 D 2531.618 PEDESTRIAN CURB RAMP SO FT 1,226 $ 6.00 $ 7,356.00 640 $ 3,840.00 586 $ 3,516.00 E 2535.501 BITUMINOUS CURB LIN FT 275 $ 20.00 $ 5,500.00 275 $ 5,500.00 2563.601 TRAFFIC CONTROL LUMPSUM 1 $ 30,000.00 $ 30,000.00 0.48 $ 14,364.51 0.05 1,535.49 0.47 $ 14,100.00 2564.531 SIGN PANELS TYPE C SO FT 253 $ 50.00 $ 12,650.00 134 $ 6,704.50 119 $ 5,945.50 2565.511 TRAFFIC CONTROL SIGNAL SYSTEM EACH 1 $ 250,000.00 $ 250,000.00 0.5 $ 125,000.00 0.5 125,000.00 2565.601 EMERGENCY VEHICLE PREEMPTION SYSTEM EACH 1 1 $ 7,000.00 $ 7,000.00 0.5 $ 3500.00 045 3,500.00 F 2573.502 SILT FENCE, TYPE MACHINE SLICED LIN FT 3,148 $ 2.00 $ 6,296.00 3,148 $ 6,296.00 F 2573.530 STORM DRAIN INLET PROTECTION - EACH 17 $ 150.00 $ 2,550.00 7 $ 1,050.00 10 $ 1,5 F 2575.501 SEEDING ACRE 3.3 $ 130.00 $ 431.60 2.4 $ 308.10 1.0 1 F 2575.502 SEED MIXTURE 310 POUND 88 $ 2.50 220.25 88 $ 220.25 F 2575.502 SEED MIXTURE 350 POUND 184 $ 2.50 $ 460.00 106 $ 265.00 78 $ 195.00 F 25754511 MULCH MATERIAL TYPE 3 TON 3.3 $ 200.00 $ 664480 1.4 $ 284.00 1.9 $ 380.80 F 25754519 DISK ANCHORING ACRE 1.7 $ 100.00 $ 16580 0.7 $ 71400 0.9 $ 94480 F 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SO YD 6065 $ 2A0 $ 12,130.00 5,940 $ 11,880.00 125 $ 250.00 F 25754532 FERTILIZER TYPES POUND 488 $ 1.00 $ 487.80 348 $ 348.20 140 $ 139.70 F 2575.571 RAPID STABILIZATION METHODS MGAL 20 $ 250.00 $ 4,975.00 14 $ 3,550400 6 $ 1,425.00 2581.602 PAVEMENT MESSAGE LTARROW PREFORMED THERMOPLASTIC EACH 10 $ 700.00 $ 7,000.00 10 $ 7,000.00 2581.602 PAVEMENT MESSAGE RT ARROW) PREFORMED THERMOPLASTIC EACH 14 $ 700.00 $ 9,800.00 10 $ 7,000.00 4 $ 2,800.00 2582.500 ZEBRA CROSS WALK- WHITE PREFORMED THERMOPLASTIC SO FT 864 $ 15.00 $ 12,960.00 864 $ 12,960.00 2582.502 4" SOLID LINE WHITE -EPDXY LIN FT 21,084 $ 1.00 $ 21,084.00 12,366 $ 12,366.00 8,718 $ 8,718.00 2582.502 4" BROKEN LINE WHITE -EPDXY LIN FT 600 $ 0.50 $ 300.00 0 $ 600 $ 300.00 2582.502 14 " SOLID LINE DOUBLE YELLOW -EPDXY LIN FT 6,659 $ 2.00 $ 13,318.00 4,002 $ 8,004.00 2,657 $ 5,314.00 4 4 PR JE TTOTAL FED ELIGIBLE $ 1,417,388.26 FED CAP $ 842,400.00 PERCENT ELIGIBLE 59% ANOKA COUNTY CITY OF ANDOVER FEDERAL I LOCAL I FEDERAL I LOCAL 767 048.08 1,089,636.511 3 81,351.921 55 527.54 PROJECT TOTALS ANOKA COUNTY TOTALS ANOKA COUNTY FEDERAL FUNDS ANOKA COUNTY STATE AID FUNDS ANOKA COUNTY LOCALFUNDS CITY OF ANDOVER TOTALS CITY OF ANDOVER FEDERAL FUNDS CITY OF ANDOVER STATE AID FUNDS CITY OF ANDOVER LOCALFUNDS ROADWAY $1987564.05 $1850684.59 $761048.08 $519460.72 $570175.79 $136879.46 $81351.92 $55527.54 $0.00 CONSTRUCTION TOTAL $1987564.05 $1850684.59 $761048.08 $519460.72 $570175.79 $136879.46 $81351.92 $55527.54 $0.00 8% CONSTRUCTION ENGINEERING $159005.12 $148054.77 $102440.70 $45614.06 $10950.36 $10950.36 $0.00 DESIGN ENGINEERING $0.00 $0.00 $0.00 RIGHTOFWAY $0.00 $0.00 UTILITY RELOCATION $0.00 $0.00 PROJECT TOTAL $2.146.569.18. $1 998 739.36 $761.048.08. $621,901.431 $615.789.851 $147 829.82 $81,351121 $66.47T901 0.00 LAYOUT APPROVAL P,,—r, s6 .111" Bale TUNE =1 P.. and BY ANONA COUNTY NIONWAY Ra.la.eC BY R1.M.AC BY A,Pror1< D, PRELIMINARY LAYOUT NO.J_SECTNIN NO. _)_COPY Y LENGTH 7660' TCOMRNFT N1 ME zwR xamz. . 1m Arab. u wA.x. YW 1� o LAYOUT HISTORY 1/4/2012 1. INITIAL PROJECT LAYOUT COMPLETE APRIL 2012. LAYOUT FEATURES THE ADDITION OE 500' DEDICATED LEFT TURN LANES AT ALL APPROACHES. PLUS 300' RIGHT TURN ONES AT ALL APPROACHES. WIDENING OF THE EXISTING PAVEMENT WILL BE NECESSARY AT ALL LEGS OF THE INTERSECTION. 8/21/12 2, PROJECT SCOPE t0 INCLUDE A RECLAIM / OVERLAY FROM THE 2005 RECONSTRUCTION PROJECT THAT ENDED JUST SOUTH OF EAGLE STREET, AND A RECLAIM / GVERIAY 10 THE BEGINNING OF THE 2012 RECLAIM / OVERLAY PROJECT. WESTERN UNITS WILL EXTEND TO THE END OF THE 2011 RECUIM / OVERLAY TERMINUS. EASTERN UNITS WILL EXTEND TO THE BEGINNING M THE 2012 RECLAIM / OVERLAY, A RIGHT TURN LANE WILL RE ADDED ON WESTBOUND CSNI 20 AT CRANE STREET. A BYPASS LANE AND ARIGHT TURN "ME WILL BE ADDED TO CSAH 78 AT 159TH LANE. RIGHT TURN UNES WILL BE ADDED FOR EAGLE STREET AND 156TH LANE. THE OVERLAY SEGMENTS WILL BE FUNDED FROM THE ANONA COUNTY 2013 OVERLAY BUDGET. THE TRAFFIC SIGNAL, ALL WIDENING ASSOCIATED WITH THE IMERSECTION 4NE CONFIGURATIONS. AND RECLAIM / OVERLAY ASSOCIATED WFIN THE TRAFFIC SIGNAL LANE CONFIGURATIONS WILL BE FUNDED FROM THE 2014\ NSIP PROhCT NUMBER S.AP. 002- 678 -020. 6/24/13 1, REDUCED BITUMINOUS SMOLDER WIDTH FROM 12' TO 8- IN ALL AREAS. 2. INCREASED AGGREGATE SHOULDER WIDTH FROM V TO EXISTING SHOULDER P.I. EXISTING CSAH 20 / CSAH 78 FIT It RIA? I? GET THRU T RU THE AR PROPOSED CSAH 20 / CSAH 78 j VAR RIME R/w VNt PROPOSED CSAH 20 / CSAH 78 AT INTERSECTION —y "Ut A RIW V� 8'llb_HU,_ SO_ 12b-tib —� BNIDI 5 %� I SRO% A A.1, PROJECT LOCATION iS COUNTY TRAFFICCW A. -FY MIGIIST 11 Mtt t • a� 95X- tw L ,t 313 A + F4L r� tl 9§ - -.. I _ 1 J Y, - rwyfQ A� ;— 4C �+ ' pl40 1 p Le A. R DRAKE T Em] wo 1ptl r T" .��W •� - -. CRANE ST • E'. i _.... x'. —_4 A . • • A EXHIBIT 'A• SEPTEMDER l9 M13 OrvwoNau uaws*wcU _ vFwraTnLV +Ulaattl. O6ttwM artlNAVwnR[ 9 C T Y (350 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Mayor & City Council CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of P 1c Works /City Engineer— From: Todd J. Haas, Assistant Public Works Director Subject: Approve Resolution Authorizing Speed Limit/165th Avenue NW - Engineering Date: November 5, 2013 INTRODUCTION The City Council is requested to approve the resolution authorizing a 40 MPH speed limit along 165th Avenue NW between Argon Street NW and County State Aid Highway 7 (Roanoke Street NW). DISCUSSION The City Council requested the speed study in April 2013 for this section along 165th Avenue NW. Attached is a copy of the authorization from the Minnesota Department of Transportation for your review allowing the speed limit to be reduced from statutory speed limit of 55 MPH to 40 MPH. The speed limit signs will be installed within the next few days after approval by the City Council. ACTION REQUESTED The City Council is requested to approve the resolution authorizing a 40 MPH speed limit along 165th Avenue NW between Argon Street NW and County State Aid Highway 7 (Roanoke Street NW). Respectfully / submitted, Todd J. Haas Attachments: Resolution, Location Map & MnDOT Speed Limit Authorization MOTION by Councilmember CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. -13 to adopt the following: A RESOLUTION APPROVING A 40 MPH SPEED LIMIT ALONG 165TH AVENUE NW BETWEEN ARGON STREET NW AND COUNTY STATE AID HIGHWAY 7 (ROANOKE STREET NW). WHEREAS, the 40 MPH speed limit signs are contingent upon curves and hazards being signed with the appropriate advance curve or warning signs, including appropriate speed advisory plates. The roadway described shall be reviewed for traffic control devices impacted by the authorized speed limits before posting the signs. Warning signs and speed limit signs shall be in accordance with the Minnesota Manual on Uniform Traffic Control Devices; and WHEREAS, MnDOT has given authorization to lower the speed limit to 40 MPH; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover to hereby approve the 40 MPH speed limit be posted along 165th Avenue NW between Argon Street NW and County State Aid Highway 7 (Roanoke Street NW). MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 5th day of November, 2013, with Councilmember's voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk r N'D' VE 165th Avenue NW 16826 16811 16806 16757 1052 2 103) f 16732 e 5261 16710. L6717� N 167THAVE 1660 (4� 697± 16636 rr� 5131 5131 1683 1{ ��. j { 16646 16699 166T_H LN 16627 p jjj-Y 61 16625 16632' 16631 16626~ 16629 ,(L ---------- .... ...�.._. 16612 > 16609 L605 16610 16606 1066 3 1855 'a1VEa,. 16569 1058 j 1050 " 16548 1035 1019 L030 1031 1020 1026 1012 1815 1812 L6508 165THAVE 165THAVE LN53 j 16652 LoAl V _.. .0 J5 16644 Ilii' 1 16141 `16634 16635 1080 O G 16621 16614 N 16415 J �P�� 16400 ~ 1 1-1 '30 16361 50 163 r 16356 / _ L6311 16342 16339 _ _263RD LN 16340 y F+ � •.. Y� 5330` 5210 1 5152 i 5110 __. 166)4 lam 16111 Wd5 5113 L6860 Llo M PK N Y O 2 16660 p C 1818 ma9 I 4933 I d877 1 4929 69)0 1635) 0.)58 0.)26 4918 6866 I d828 1 i 103) 4755 1 4725 [ 6995 1r 4869 .162~6 LN —.. , 4756 ( 6726 Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIS) w E that compiles records, information, and data from various city, county, state and federal resources. Copyright © 2013 City of Andover, All Rights Reserved s Printed 10/22/2013 Mn/DOT 24213 (I2 -78) m�NNESO,gryO 'P STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Page lof 1 Page(s) LOCAL STREET OR HIGHWAY SPEED LIMIT AlJTHORTZ.ATION Road Authority City of Andover (in Anoka County) Date Se tember 5, 2013 Road Name or No. 165` Avenue Termini of Zone: From Argon Street To County State Aid Highway 7 (Roanoke Street) Date of Request April 26, 2013 As authorized in Minnesota Statutes, Section 169.14, it is hereby ordered that the following speed limits are approved and shall be put into effect on the described roadway or sections thereof. 40 miles per hour between the intersection with Argon Street and the intersection with County State Aid Highway 7 (Roanoke Street) NOTE: The speed limits, described in this authorization, are authorized contingent upon curves and hazards being signed with the appropriate advance curve or warning signs, including appropriate speed advisory plates. The roadway described shall be reviewed for traffic control devices impacted by the authorized speed limits before posting the signs. Warning signs and speed limit signs shall be in accordance with the Minnesota Manual on Uniform Traffic Control Devices. Mn/DOT Authorized Signature for Road Authority use only Date traffic control devices changed implementing this authorization Month - Day -Year I Signature TE4.doc l'itle 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor.and City Council CC: Jim Dickinson, City Administra o FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Consider Approval Application for Exempt Permit /Andover Girls High School Booster Club DATE: November 5, 2013 INTRODUCTION Andover Girls High School Booster Club has submitted an application for a raffle at an event they are hosting on January 11, 2014 at the Andover Community Center, 15200 Hanson Boulevard NW. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Application MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 1/13 Page 1 of 2 An exempt permit may be issued to a nonprofit organization that: Application fee (nonrefundable) - conducts lawful gambling on five or fewer days, and - awards less than $50,000 in prizes during a calendar year If application is postmarked or received 30 days or If total prize value for the year will be $1,500 or less, contact the licensing I more before the event $50; otherwise $100. specialist assigned to your county. ORGANIZATION INFORMATION Or anizat"on name Previous ambl'ng permit number n over Gir /s �� sc�oa� �oaSfer C��� X-9303 / Minnesota tax ID number, if any Federal employer ID number (FEIN), if any 7 3 aa(oli8a. Type of nonprofit organization. Check one. Fraternal Religious Veterans -1 Other nonprofit organization Mailing address / ' City 5 ate Zip code County /' 16,R 70 !N i �7 %��/ r2e A 1S' /1%I.4% A n G�0 ✓.2 ( M N SSrq O '� A s1 d K Nam of chief executive office EO] Daytime phone number E Jnail aodrese NONPROFIT STATUS Attach a copy of ONE of the following for proof of nonprofit status. Nonprofit Articles of Incorporation OR a current Certificate of Good Standing. Don't have a copy? This certificate must be obtained each year from: Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103 Phone: 651- 296 -2803 IRS income tax exemption [501(c)] letter in your organization's name. Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS at 877 - 829 -5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization [charter] If your organization falls under a parent organization, attach copies of both of the following: a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and b. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted. For raffles, list thj site where the drawing will take place. '4n do V2 v ra I')') M It /1 i7L Address [do not use PO/ box] City or town 'p Zip code County / S oZ O V G P) Jo tv V d A c% v'e ✓ S�Jr� a �� v �Gc. Date[s] of activity. For raffles, indicate the date of the drawing. / — oi, / �z Check each type of gambling activity that your organization will conduct. Bingo* Raffle Paddlewheels* Pull -tabs* Tipboards* *Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.gcb.state.mn.us and click on Distributors under the WHO'S WHO? LIST OF LICENSEES, or call 651- 639 -4000. -t LG220 Application for Exempt Permit 1/13 Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township The application is acknowledged with no waiting period. The application is acknowledged with no waiting period. _The application is acknowledged with a 30 day waiting _The application is acknowledged with a 30 day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after 30 [60 days for a 1st class city]. days. The application is denied. The application is denied. Print city name Print county name Signature of city personnel Signature of county personnel Title Date Title Date TOWNSHIP. If required by the county. On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. Local it of government must sign: I [A township has no statutory authority to approve or deny an application, Minnesota Statutes 349.166.] per Print township name Signature of township officer Title Date CHIEF EXECUTIVE OFFICER'S SIGNATURE The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date,. Chief executive i rt h 7 -e Date 140 "` �4( -1 iofficer's /signature /G- / ' / e[ / h �� 0- Print name e� REQUIREMENTS Complete a separate application for: Financial report and recordkeeping required • all gambling conducted on two or more consecutive days, or A financial report form and instructions will be sent with your • all gambling conducted on one day. permit, or use the online fill -in form available at Only one application is required if one or more raffle drawings www.gcb.state.mn.us. are conducted on the same day Within 30 days of the event date, complete and return Send application with: the financial report form to the Gambling Control Board. _ a copy of your proof of nonprofit status, and Questions? _ application fee (non refundable). Make check payable to Call the Licensing Section of the Gambling Control Board "State of Minnesota." at 651- 639 -4000. To: Gambling Control Board This form will be made available in alternative format (i.e. large print, Braille) 1711 West County Road B, Suite 300 South upon request. Roseville, MN 55113 Data privacy notice: The information requested on this All other information provided will be pri- General; Commissioners of Administration, form (and any attachments) will be used by the Gambling vate data about your organization until the Minnesota Management & Budget, and Control Board (Board) to determine your organization's Board issues the permit. When the Board Revenue; Legislative Auditor, national and qualifications to be involved in lawful gambling activities in issues the permit, all information provided international gambling regulatory agencies; Minnesota. Your organization has the right to refuse to will become public. If the Board does not anyone pursuant to court order; other indi- supply the information; however, if your organization issue a permit, all information provided viduals and agencies specifically authorized refuses to supply this information, the Board may not be remains private, with the exception of your by state or federal law to have access to able to determine your organization's qualifications and, organization's name and address which will the information; individuals and agencies as a consequence, may refuse to issue a permit. If your remain public. Private data about your for which law or legal order authorizes a organization supplies the information requested, the Board organization are available to: Board mem- new use or sharing of information after this will be able to process the application. Your organization's bers, Board staff whose work requires notice was given; and anyone with your name and address will be public information when received access to the information; Minnesota's written consent. by the Board. Department of Public Safety; Attorney i C I T -� AD 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve Used Vehicle Sales Business License /JCM Wholesale LLC /3138 -162nd Lane NW DATE: November 5, 2013 INTRODUCTION Maurice Johnson, owner of JCM Wholesale LLC has applied for a Used Vehicle Sales Business License. DISCUSSION (D The applicant will be a tenant at the subject property and will operate a used vehicle sales business using the facilities previously approved for Xcel Properties. The applicant is a state licensed used vehicle sales dealer. The appropriate application fee has been paid. A Condition Use Permit was approved at 3138 -162nd Lane NW on July 19, 2011. (See attached resolution R055 -11) There are three other tenants at this property. Per the Planning and Engineering Departments, all property issues have been satisfied. ACTION REQUIRED The City Council is requested to approve the above license for the period November 6, 2013 through December 31, 2013. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: License application Approved Resolution 1012312013 06:46 0:4 P.0011006 1585 CROSSTOWN 9.0 )JLEVAA0 4N FAX 06Z)766- 2013 U'.Sed Vehicle 12egnireil Documents: Veb]4o Sales License Fee: 51 W 1ANA • 04 Copy of State Dealdfs license person' Apply*g FQr UC46nge' First Namehp,�,, f Middle, Home Address Home. Phone Date of Birtl ivors.Lioe Property Owner In rnl:alog,; First Naive Middle N, Rome Address Home Phoneme Business If there are vaultiple propelt, OWnf'rs Blasiness: Information: Business Naroe C m.. (IjL0.64 1�ushiess Address Y )kNDOVM. KINNFSOTk 55304 - (763) 755.5100 23; . WW.W,ANOO-VF-kMN.GOV. Jes Business Ucense Application. LaslNme 1'0400n 12 Z'9 4'✓4D Fax' Last Name : #11"R I iie '743 - 3 46 - 3 '416 Fax. eh complete 11ifqrWa.fion for each ownfr, 5- Kimmt&Business ID mj" 6 w 211s State of NfmiiesataDealeisEp License No.. KY Z. I (We) a�ee, to operate busiIiess, in . accprdanc� wltb the laws- of Minnesota iend.1he ordinaares, of the City of ,Andover: The foregoing *sta efiienls are true and correct to the'beA of my knowkdge 1012312013 06:47 TAlq P.0021006 and belief and I understand bat providing i for denial of my license. In addition, I unc Information in this: appl'icatio'n is classified. request. Licenses. expire on Deceinber 31" of .eae1 -. to renew license unless or action. udder.; annual licensing fee shall be. cause for revc I understand that a background ..check will Signature 60 Da+ date I incomplete or inacazate irsfoiination.rnay be cause nd the followii-g: public data And will be provided to the public -upon Payment of.arawal.licensing fee shall be sufficient City Code is taken by the City. Lack of payment of ion of license.. conducted as a part of the application process. 1a -2z -13� Date 1:20 Day date N Q�c SZ. o < � MINA Alcohol and Gambling Enforcement Bureau of Criminal Apprehension Driver and Vehicle Services Emergency Communication Networks Homeland Security and Emergency Management Minnesota State Patrol Office of Communications Office of Justice Programs Office of Pipeline Safety Office of Traffic Safety State Fire Marshall Driver and Vehicle Services 445 Minnesota Street, St. Paul, Minnesota 55101 Phone: 651 /296 -6911 TTY: 651/282 -6555 Website: dps.mn.gov August 26, 2013 Temporary Period: 5/9/2013 to 8/9/2013 JCM WHOLESALE LLC 7714 BROOKLN BOULEVARD STE 20OF BROOKLYN PARK, MN 55443 NOTICE: LICENSE CERTIFICATEATTACHED BELOW Dear Dealer: AREA 3 DLR37882 Your application for a Minnesota Motor Vehicle Dealer License has been approved as the information provided has been accepted and your facility has been reported as being in compliance with current standards. Your dealer ntunber is DLR37882. Please refer to this number with all inquiries and in all correspondence regarding your dealership. If plates have been purchased month sticker(s) is /are enclosed for vour dealer plates. You must place there stickers over the existing month sticker on each dealer plate in your possession. New year validation stickers will be sent in a separate mailing which you should place over the existing validation stickers. The plate number is listed on the validation sticker. If you have any questions or concerns please contact this office below. Sincerely. Linda Maples Dealer Licensing and Inspections 651-2196-2977 Dvs.dealerquestion @state.mn.us ......................... Detach of Dotted Line ............................ DEALER LICENSE CERTIFICATE Dealer #:DLR37882 Type: WHOLESALER Expires: 4/30/2014 Owners/ MAURICE JOHNSON Officers JCM WHOLESALE LLC 7714 BROOKLN BOULEVARD STE 200F BROOKLYN PARK, MN 55443 Makes: Bond Co: LIBERTY MUTUAL INS CO Liability Co: PRO CENTURY INS not valid wiUmur state seat Bond number: 680003191 Tenn: CONTIN Policy number: PIC124855 EQUAL OPPORTUNITY EMPLOYER 10/2312013 06:47 MINNESOTA EPARTMENT qT DRIVER AND VEHICLE S445 Minnesota S int Paul, MN $511 Phone: (0�1) 290 -2977 Fax Vveb: dvs.dps.mn,g v Email: DVS.De: Certification of Compliance with Minnesota' This certification must accompany an a Minnesota Statutes, section 176.18; renewal of a license or permit to opi certifies that they are in compliance Failure to provide the following infor application. Providing false informat PUBLIC SAFETY 297 -1450 TA OFFICE U$E ONLY DEALER NUMBER:. DATE RECEIVED: INITIALS: Compensation Law P.0031006 Acation for a Mii inesota Motor Vehicle Dealer's License requires every state and local licensing agency to withhold the issuance or ate a business or engage in an activity in Minnesota until the applicant rith the worke ' compensation coverage requirements outlined in section 176. ration or reporting false information will result in the denial of your license n may result inj a $2,000 penalty. Insurance Information Name of Insurance Company (not Anent) Policy Number: Dates of Coverage: Exemption 18M not required to have workers' comp nsation C-�' I have no employees E I am self- insured (attach permit to se .f insure) T7, I have no employees who are covered by the to liability qov6rage because (please check one): I certify that the information provided labove is not a spouse, parent, or child), valid workers' 1 Dealership Name: t36 M ao(lr-S Street _� 11`� S7 116 Z ti � �V� it1 w U City AVIVcf' Print name of signer: Iviv, of PS2420- 04(10/12) compensation law (these include: spouse, parents, children) and complete. I understand that if I have employees (who are ition policy will be kept in effect at all times as required by law, State Mn Zip $ — v 4 Phone: 6 lZ^ Zi 3 DATE: 1012312013 06:48 MINNESOTA DEPARTMENT O PUBLIC SAFETY DRIVER AND VEHICLES RVICES 445 Minnesota Str et' Sault Paul, MN 55101 5186 Phone: (651) 296 -2977 Fax: (f 51� 297 -1480 Web: dvs.dps- mn.gov Email: DVS.Deale uestion @state.mn_us ne:......�..�� \r.hinlo nnslor 1 ironc'n — P nmmp_T ial Location Che This checklist describes (check one): 9 Primary Location (Attach Dealer Name: street 7 i 3 `L I b?- i I City Nrrdoute- Commercial Building Requirement: New, Used, Salvage Poc permanent, enclosed building that is on a permanent foundatiot local sanitation codes, is adapted to commercial use, and confc 168.27 subdivision 1)_ i Commercial Office Space Requirement: Lessors, Wholesale space occupying all or part of a commercial building. (Minnesol Instructions • Check the type of dealers license that applies Answer T (True) or F (False) to each statement that a Dealership owner or officer must sign on reverse side Check the license type that applies to you:: ❑ New Co F rlicniav I 5 0:9 OFFICE USE ONLY DEALER NUMBER: DATE RECEIVED: INITIALS: P.0041006 it Location checklist for each location) Dealer Number:��,�_ (5taterno Zip S TT" 44 /County AnAA _ and Auctioneer Dealers must have a Commercial Building, which means a and is connected to local sewer and water facilities or otherwise complies with ns to local government zoning requirements. (Minnesota Statutes, section i and Brokers must have at least a Commercial Office Space, which means a Statutes, section 168.27 subdivision 1). to the license type you checked. ❑ Salvage Pool Q Additional Location ❑ DSB respond to statements 2, 7 & 8 only 1. IIt The dealer keeps all books and records necess ' Ito conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. 2• The dealer owns the above location or leases tr bcation (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease - fotm PS2407. 3 The dealership has a separate and identifiable en france that leads to the outdoors (See definition of commercial building above). May include a strip mail or commercial must be closed and lockable (Commercial office arage building. Other entrances that lead from other areas of the building space within a commercial building does not meet the statutory license requirement). 4. The public cannot access the dealership by ent ring through any other business or residence that is located in the same t� g building as the dealership. 5. The dealership Iota #ion is enclosed with floor to ceiiling walls, a door that can be shut and locked to close off the entire entrance, and is designated for exclusive use 01 the dealership_ 6• j' The dealership location has an address that is e�arate from any other address in the building. T. The dealership has a display iare- , either indoo or outdoors, large enough to display at least 5 vehicles. This display area _— is designated for the exclusive use of the deale ship and is distinguished from any other business' inventory. 8. The dealership has a sign outside of the corm rcial building, in a public area that identfies the dealership. The sign must be in letters that contras in color with the sign background. If the sign is on a commercial building o a display area, it must be readily legible during daylight hours from the f nearest road or street. If the dealers display (area is not adjacei it to the dealers commercial building, the sign at the display area must also indicate where the commercial building i a located. 9• '1-- The dealership's normal business hours are co spicuousiy posted and readily viewable by the public. 10. - r Personnel or automatic telephone answering s n}ce is available during normal business hours. 11. r The above location meets all local zoning require ments as indicated on the Zoning Verification Form (PS2421). 12. (New Vehicle Dealers Only) The dealership I as., a facility for the repair and service of motor vehicles and the storage of parts, not more than ten miles distance from thp principal place of business. P82410 -15 (02112) I - over - 1012312013 06:48 fAX) P.0051006 Check the license type that applies to you: i0 Wholesale TIF The dealer keeps all books and reor of the books and records at any add The dealer owns the above location Verification of Property Lease Foi The dealership location is enclosed and is designated for exclusive use Personnel or automatic telephone an The above location meets all local zo (Broker only) The dealership has a in a location readily viewable by the I (Lessor only) The dealership's non ❑ Auctioneer The dealer keeps all books and of the books and records at any ❑ Lessor ❑ Broker s necessary to cc nduct business at the main dealership location. The dealer maintains copies mal locations the may have. leases the location (minimum one-year lease required). Please attach proof of ownership or (PS2407). The dealer owns the above location or leases the I= th floor to ceding ells, a door that can be shut and locked to close off the entire entrance the dealership. veering service is ovailable during normal business hours. ing requirements h indicated on the Zoning Verification -form P$2421. ;ion_ clearly =dent= ' a the broker by name and listing the business hours. The sign is posted business hous, are conspicuously posted and readily viewable by the public. necessary to o nduct business at the main dealership location. The dealer maintains copies al locations thE V may have. The dealer owns the above location q.i r leases the locat n (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease - foFm PS2407. The dealership has a separate and entrances to the dealership. Other E and close the entire entrance. Shan The public Cannot access the deale the dealership. The dealership location is enclosed and is designated for exclusive use The dealership location has an ad( The dealership's normal business Personnel or automatic telephone The above location meets all local ❑ Limited Used Vehicle License rntifiable entran that leads to the outdoors or to a public area. The dealer may maintain othe rances that lead rom a commercial or residential space in the same building must be lockable office space, suc h as a reception area or secretary, does not qualify as a public area. iip by entering though any other business or residence that is located in the same building as floor to ceiling walls, a door that can be shut and locked to close off the entire entrance e dealership. that is separat from any other address in the building. are conspicuo isly posted and readily viewable by the public. eying service iss available during normal business hours. is reouiremerds as indicated on the Zoning Verification Form (PS2421). This place of business meets all constitutes.mate>iai misrepgt X _ {Signature Irds outlihod above. I understand that any incorrect statement and as alresult, the dealer license is subject to withdrawal. DATE: to-ZZ -I z The dealer keeps all books and records necessary to nduc t business at the main dealership location. The dealer maintains copies of the books and records at any ad i i €ional locations tf ey may have. The dealer owns the above location or leases the I= tion (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership's normal business t=ours are conspicu )usly posted and readily viewable by the public. Personnel or automatic telephone answering -se iceJ available during normal business hours. This place of business meets all constitutes.mate>iai misrepgt X _ {Signature Irds outlihod above. I understand that any incorrect statement and as alresult, the dealer license is subject to withdrawal. DATE: to-ZZ -I z MINNESOTA DEPARTMENT OF PUBLIC SAFETY OFFICE USE ONLY , DRIVER AND VEHICLE SERVICES 445 Minnesota Street DEALER NUMBER: Saint Paul, MN 55101 -5186 DATE RECEIVED: Phone: (651) 296 -2977 Fax: (651) 297 -1480 INITIALS: Web: dvs.dps.mn.gov Email: DVS.DealerQuestion @state.mn.us Verification of Property Lease According to Minnesota Statue 168.27, Subd.10 - Place of Business, all licensees under this section (New, Used, Lessor, Wholesaler, Auction, Used Limited, DSB) shall have an established place of business, which shall include owned or minimum lease term of one year by the licensee. Note: if Owned - Proof of Property Ownership Is required. Example: Property Tax Statement. NAME OF DEALERSHIP: TGN1 WHo° cSA er L(, State of Minnesota /� County of: t 1101 �01 being first duly swom, Aepose and say ( r of Property) _ that I am the owner of the property located at LglLe dw (Street Address) (City) (State and Zip Code) and certify that I have leased the above property to SGtH tN 1�O L GS�� b� r_c L (Name of the Lessee/Dealer owner) from 11- 1-Zn(3 to f1�3v Z'ti� (Effective Date) (Termination Dale) E$7 ET,MA7ROSSM NotarMiny Comm Jan 3 PS2407 -07 (02112) DATE: >/O ; s ✓ �3 Signed and sworn before me by This da of i�20 x 1/ I ; ro V (Not ,ry /1Public) I< My commission expires U d l r 20 t J CrTY OF ANDOVER © COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R055 -11 A RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR USED VEHICLE SALES ON PROPERTY LOCATED AT 3138162T1D LANE NW LEGALLY DESCRIBED AS THE EAST 150 FEET OF THE WEST 400 FEET OF THE SOUTH 433 FEET OF THE NORTH 2184.99 FEET OF THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 16 TOWNSHIP 32 RANGE 24, ANOKA COUNTY MINNESOTA, EXCEPT ROAD, SUBJECT TO EASEMENTS OF RECORD. WHEREAS, the applicant has requested approval of a conditional use permit for used vehicle sales on the subject property, and; WHEREAS, tho Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning Commission recommends to the City Council approval of the conditional use permit request, and; © NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and approves used vehicle sales on the subject property subject to the following: 1. The applicant shall be required to obtain approval of avehicle sales business license from the City Council. 2. Vehicle display parking, customer parking and employee parking shall be provided to meet the requirements of the City Code. The parking area striping shall be painted to clearly define the parking stalls. 3. There shall be a maximum five vehicles for sale at the property at any one time, 4. The hours of operation shall be limited to Monday through Saturday between the hours of 6:00 am and 9:00 pm. Adopted by the City Council of the City ofAndover on this 19th day of July, 2011. CITY OF ANDOVER ATTEST: Michael Mayor ty Mi helle liartner, Deputy City Clerk TO � .�,►, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MN. US Mayor and Counciln CC: Jim Dickinson, City FROM: Dan Winkel, Fire Ch___ _ SUBJECT: Request to Sign Purchase Agreement for new 100 Foot Aerial Platform Truck DATE: November 5, 2013 INTRODUCTION As part of the City of Andover Capital Equipment replacement program, the fire department staff has completed their work in regards to the finalization of plans and specifications for a 100 foot aerial platform truck to be built on a Pierce manufacturing Velocity chassis. The proposed 100 foot aerial platform truck is a replacement for an existing ladder truck that is now 22 years old. The planned truck replacement has been part of the Capital replacement program for the past fifteen years. DISCUSSION Staff has worked very diligently for a number of years with the anticipation of replacing the existing ladder truck. Due to the anticipated high cost of the truck staff has made sure to include the replacement into the schedule at the correct time so that the purchase would have the least amount of impact on the entire C.I.P. program. Many vehicles and other equipment in the C.I.P. plan has been purchased early or in some cases moved back a year or two in order for the ladder truck replacement. The ladder truck replacement is included in the 2013 and 2014 C.I.P. and is to be funded over the two year period. Staff has also applied and been approved to become a part of the Houston - Galveston Area Council, (H -GAC) which is a regional planning commission and political subdivision of the State of Texas. The H -GAC is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods and services. Pierce Manufacturing is also a member of the H -GAC and will sign agreements with the H -GAC to manufacture the new ladder platform truck according to the specifications as approved by the City of Andover, Pierce Manufacturing and the H -GAC. Staff has enclosed the documents that best describe how the H -GAC functions for the Mayor and City Council review. By using the H -GAC and purchasing the new truck through their process the City does not have to solicit bids for the truck as with past equipment purchases because the H -GAC has already taken care of that process as outlined in Texas Government Code. By using the H -GAC purchasing consortium versus going out for bids, Andover will save over $30,000 on the ladder truck. One of our neighboring cities recently purchased a 100 foot aerial truck with almost the same specifications and realized a savings of $32,000 for their truck by using the H -GAC. Three of our neighboring fire departments have recently purchased fire trucks using the H -GAC process and have all saved a substantial amount of money by doing so. Coon Rapids, Anoka/Champlin and SBM fire departments have all used this process during the past two years. BUDGET IMPACT The new ladder truck replacement is part of 2013 -2014 City of Andover C.I.P. and it is anticipated that the funding for the truck will come from an Equipment Bond as approved by the Mayor and City Council. The proposed truck will be constructed by Pierce Manufacturing located in Appleton, Wisconsin. The fire department has had a number of other vehicles built in Appleton and has very little issues or concerns about their vehicles. The cost of the new 100 foot aerial platform truck is $1,050,000.00. Staff is also requesting that an additional $50,000 be approved for the purchase of miscellaneous loose equipment that will be mounted in and or stored on the new truck in order to meet all of the current National Fire Protection Association Standards for ladder apparatus vehicles used for structural fire suppression. The 2013 -2014 C.I.P. program has $1.2 million in the budget for this truck. The City can also save an additional $10,000 if the chassis for the truck is purchased 90 days prior to the delivery of the completed truck. The City has done this before on a number of fire trucks purchased and would do this again with Council approval. In addition, Andover can save $6,900 if the City purchases the ladder portion of the truck 60 days prior to the completion of the truck. Staff is also recommending that this be done with City Council approval. The third option for additional savings would be to pre - purchase the entire truck prior to construction. Pierce Manufacturing would pay in the area of 5% interest to the City while the truck is being constructed, if the City decides and has calculated this as a feasible option. Staff will have to work with Pierce Manufacturing to see if this is a viable option and would in fact save more money. RECOMMENDATION Staff is recommending that the Mayor and City Council authorize the City of Andover to enter into a contract with Pierce Manufacturing to purchase a new 100 foot aerial platform truck at the cost of $1,050.000.00 to be delivered to Andover sometime in August or September of 2014. Pierce Manufacturing will complete the specifications in the appropriate format and send to the H -GAC for their approval to complete the build of the truck. There is a one -time fee of approximately $2,000 that the City would send to the H -GAC in order to have them complete their review of the truck specifications and approve the construction. Staff is also requesting the Mayor and City Council to approve the request to purchase up to $50,000 of miscellaneous loose equipment for the new aerial platform truck. Respectfully � Hsubmitted, Dan Winkel, Fire Chief HGACBuy Page 1 of 1 > aN¢s�xA.Rr xuarxA&rxs smirrTrDu LOGIN GENERAL PURPOSE INFRASTRUCTURE COMMUNICATIONS GROUNDS PUBLIC EMERGENCY CONSULTING EMERGENCY &EMERGENCY EQUIPMENT& EQUIPMENT& FACILITIES& WORKS EQUIPMENT& LEASING & STAFFING PREPAREDNESS & 'i VEHICLES '.. SERVICES SERVICES PARKS EQUIPMENT EQUIPMENT SUPPLIES '.. SERVICES ', DISASTER RECOVERY %tern ihbPsReaptttl& DimnerfF.metgency letter GYeamnce Contracts... afAteM -DIAL i al Lernto6ad acmve rlwtr3eremdowakad Yfl[fI aboat Staaa Debtis ' tosm__ Rtaw•.alCaatrads... As a unit oflocal government, HGACBuy strives to make the governmental procurement process more efficient by establishing competitively priced contracts for goods and services, and prodding the customer service necessary to help its members achieve their procurement goals. ' €fif 4 VY All contracts available to prgfrs€ionali3.. participating members of Innovation.. HGACBuy have been awarded by Lrsdersbip. virtue of a public competitive s Achievement of Yca m � procurement process compliant with state statutes. All units of local in procurement gomr unent, including non - profits providing governmental services, are eligible to become _ ,... participating members of HGACBuy. Click on About Us to learn more about what HGACBuy can do for your jurisdiction, or click on Contact Us above or call us at 1-Soo- 926 -0234. Click the link below and scroll to the bottom of the page to download the TLC [Membership] form to become a participating member of HGACBuy: Participants TLC Form ' *Special Note-- If you are eeperiencing an area wide disaster, we can accept a Disaster/ Emergency Letter oflnwntCDLOI) signed by your CEO to cover a 18o day period. Click on the link below for more information. Disaster/ Fmemencv Letter of Intent(DLOD Copyright m20t3 H -GAG All Rights Reserved. http: / /www.hgaebuy.com/ 10/31/2013 Interlocal Contract Form (ILC) :: HGACBuy Page 1 of 1 TRF S&tA#r TfJR£)rA51'!tG F9Yd6rTAM LOGIN i. GENERAL PURPOSE INFRASTRUCTURE COMMUNICATIONS GROUNDS PUBLIC EMERGENCY CONSULTING EMERGENCY - &EMERGENCY EQUIPMENT& : EQUIPMENT& : FACILITIES& WORKS EQUIPMENT& LEASING &STAFFING !. PREPAREDNESS& VEHICLES SERVICES SERVICES PARKS EQUIPMENT EQUIPMENT SUPPLIES SERVICES DISASTER RECOVERY COOPERATIVE ENERGY PURCHASING You are here. Home> Information Ahoo The Program> Inlerlmal Contract Form (ILC) INFORMATION ABOUT THE PROGRAM INTERLOCAL CONTRACT FORM (ILC) JOINING HGACBUY BY EXECUTING AN INTERLOCAL CONTRACF (ILC) In order to participate in HGACBuy, you must: r. Bea state agency, county, municipality, special district, or other political subdivision of a state, ora qualifying non -profit corporation (providing one or more governmental function or service); and 2. Possess legal authority to enter into the Contract. End User warrants that both requirements are fulfilled by execution of an III Steps For Completion And Processing: Step v Fill in all required information, including the date your governing body authorized and print five copies of the appropriate HGACBuy ILC Form. Step 2: Secure signature by an individual with authority to contractually bind your entity. Step 3: Send both documents with original signatures to HGACBuy at the address indicated on the ILC Form. Step q: HGACBuy will execute both copies of the contract and return one to you. Special Requirements For Non -Profit Corporations: Qualifying non -profit corporations providing one or more government services (e.g. Volunteer Fire Departments, Emergency Medical Services) must also submit the following items together xith the ILC documents: t. Copy of 501(c)(3) Form 2. Copy of Charter and By -Laws highlighting section(s) demonstrating that your organization performs a governmental service. 3. A letter describing the governmental service(s) that your organization performs. (This requirement does not apply to Volunteer Fire Departments or organizations providing Emergency hIediml Services). Fax copies of Interloczl Contracts will be accepted and processed subject to the same requirements as original documents. - ininter2ocal Contract Form!8d (MembershipFarnfor GouernmentEnd Users) c7ickhsreto dawnlaadthelEC fmmfotam HGACBuy:.. `Note: ILC form can be filled and printed online. Copyright ©2013 H -GAC All Rights Reserved Interloaal Contract Fonnf!! arembership Formfor Non -Profit End Uwrs) Chc&Seie to download the MC farm to loin f iGACBuy_. FREQUENTLY ASKED QUESTIONS http:// www. hgacbuy. com/ program /interlocal /default.aspx 10/31/2013 �GAC&� FOR COOPERATIVE PURCHASING No.: THE SMART PORCNASIN6 SOLUTION H Permanent Number assigned by H -GAC THIS INTERLOCAL CONTRACT ( "Contract "), made and entered into pursuant to the Texas Interlocal Cooperation Act, Chapter 791, Texas Government Code (the "Act "), by and between the Houston - Galveston Area Council, hereinafter referred to as "H- GAC," having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027, and * ' a local government, a state agency, or a non - profit corporation created and operated to provide one or more governmental functions and services, hereinafter referred to as "End User," having its principal place of business at * WITNESSETH WHEREAS, H -GAC is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391, Texas Local Government Code; and WHEREAS, pursuant to the Act, H -GAC is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods and services; and WHEREAS, in reliance on such authority, H -GAC has instituted a cooperative purchasing program under which it contracts with eligible entities under the Act; and WHEREAS, End User has represented that it is an eligible entity under the Act, that its governing body has authorized this Contract on * (Date), and that it desires to contract with H -GAC on the terms set forth below; NOW, THEREFORE, H -GAC and the End User do hereby agree as follows: ARTICLE 1: LEGAL AUTHORITY The End User represents and warrants to H -GAC that (1) it is eligible to contract with H -GAC under the Act because it is one of the following: a local government, as defined in the Act (a county, a municipality, a special district, or other political subdivision of the State of Texas or any other state), or a combination of two or more of those entities, a state agency (an agency of the State of Texas as defined in Section 771.002 of the Texas Government Code, or a similar agency of another state), or a non - profit corporation created and operated to provide one or more governmental functions and services, and (2) it possesses adequate legal authorityto enter into this Contract. ARTICLE 2: APPLICABLE LAWS H -GAC and the End User agree to conduct all activities under this Contract in accordance with all applicable rules, regulations, and ordinances and laws in effect or promulgated during the term of this Contract. ARTICLE 3: WHOLE AGREEMENT This Contract and any attachments, as provided herein, constitute the complete contract between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein. ARTICLE 4: PERFORMANCE PERIOD The period of this Contract shall be for the balance of the fiscal year of the End User, which began * and ends * . This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year, provided that such renewal shall not have the effect of extending the period in which the End User may make any payment due an H- GAC contractor beyond the fiscal year in which such obligation was incurred under this Contract. ARTICLE 5: SCOPE OF SERVICES The End User appoints H -GAC its true and lawful purchasing agent for the purchase of certain products and services through the H- GAC Cooperative Purchasing Program. End User will access the Program through HGACBuy com and by submission of any duly executed purchase order, in the form prescribed by H -GAC to a contractor having a valid contract with H -GAC. All purchases hereunder shall be in accordance with specifications and contract terms and pricing established by H -GAC. Ownership (title) to products purchased through H -GAC shall transfer directly from the contractor to the End User. (over) ARTICLE 6: PAYMENTS H -GAC will confirm each order and issue notice to contractor to proceed. Upon delivery of goods or services purchased, and presentation of a properly documented invoice, the End User shall promptly, and in any case within thirty (30) days, pay H -GAC's contractor the full amount ofthe invoice. All payments for goods or services will be made from current revenues available to the paying party. In no event shall H -GAC have any financial liability to the End User for any goods or services End User procures from an H- GAC contractor. ARTICLE 7: CHANGES AND AMENDMENTS This Contract may be amended only by a written amendment executed by both parties, except that any alterations, additions, or deletions to the terms of this Contract which are required by changes in Federal and State law or regulations are automatically incorporated into this Contract without written amendment hereto and shall become effective on the date designated by such law or regulation. H -GAC reserves the right to make changes in the scope of products and services offered through the H -GAC Cooperative Purchasing Program to be performed hereunder. ARTICLE 8: TERMINATION PROCEDURES H -GAC or the End User may cancel this Contract at any time upon thirty (30) days written notice by certified mail to the other party to this Contract. The obligations of the End User, including its obligation to pay H -GAC's contractor for all costs incurred under this Contract prior to such notice shall survive such cancellation, as well as any other obligation incurred under this Contract, until performed or discharged by the End User. ARTICLE 9: SEVERABILITY All parties agree that should any provision of this Contract be determined to be invalid or unenforceable, such determination shall not affect any other term of this Contract, which shall continue in full force and effect. ARTICLE 10: FORCE MAJEURE To the extent that either party to this Contract shall be wholly or partially prevented from the performance within the term specified of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts ofwar, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed; provided, however, force majeure shall not excuse an obligation solely to pay funds. Determination of force majeure shall rest solely with H -GAC. ARTICLE 11: VENUE Disputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State of purchase. THIS INSTRUMENT HAS BEEN EXECUTED IN TWO ORIGINALS BY THE PARTIES HERETO AS FOLLOWS: * Houston - Galveston Area Council Name of End User (local government, agency, or nonprofit corporation) 3555 Timmons Lane, Suite 120, Houston, TX 77027 Mailing Address * City State ZIP Code Aires *By. Date: Signature of chief elected or appointed official * Typed Name & Title of Signatory Date Executive Director Manager *Denotes required fields rev. 03/11 *Request for Information To expedite service, please complete the following blanks relevant to your agency's administrative /elective personnel and return the completed for to H -GAC, Cooperative Purchasing Program, P.O. Box 22777. Houston, TX 77227 -2777. Name of End User Agency: County Name: (Municipality/County/District/etc.) Mailing Address: (Street Address /P. O. Box) (City) (State) (ZIP Code) Main Telephone Number: FAX Number: Physical Address: (Street Address, if different from mailing address) (City) (State) (ZIP Code) Web Site Address: Official Contact: Title: (Point of Contact for HGACBuy Intertocat Contract) Ph No.: Mailing Address: Fx No. (Street Address /P.O. Box) E -Mail Address: (City) (State) (ZIP Code) Authorized Official: (Mayor /City Manager /Executive Director etc.) Mailing Address: (City) Official Contact: Mailing Address: (City') Official Contact: Mailing Address: (Street Address /O.O. Box) (State) (Purchasing Agent /Auditor etc.) (Street Address/O.0. Box) (State) (ZIP Code) (ZIP Code) (Public Works Director /Police Chief etc) (Street Address /O.O. Box) (City) (State) (ZIP Code) Official Contact: (EMS Director /Fire Chief etc) Mailing Address: (Street Address /O.O. Box) Title: Ph No.: Fx No. E -Mail Address: Title: Ph No.: - Fx No.: - E -Mail Address: Title: Ph No.: Fx No.: E -Mail Address: Title: Ph No.: Fx No. E -Mail Address: (City) (State) (ZIP Code) * denotes required fields • plrY''V ^� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVE R.MN.US TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City David L. Carlberg, Community Developkt Director (61 Public Hearing/Vacation of Easement/Outlot A, Parkside at Andover Station - Planning November 5, 2013 INTRODUCTION Cherrywood of Andover, LLC is seeking to vacate drainage and utility easements over, under, and across Outlot A, Parkside at Andover Station as depicted on the attached map. DISCUSSION During the closing on the sale of the property between the Andover Economic Development Authority and Cherrywood of Andover, LLC it was discovered in the title work that the above stated easements exist according to Anoka County records. Drainage and utility easements were rededicated with the Parkside at Andover Station 41h Addition for the development and construction of the 20 unit senior housing project known as Cherrywood of Andover. These easements are not necessary and need to be vacated. ACTION REQUESTED The Council is asked to hold a public hearing and approve the proposed vacation of easement as presented. Attachments Resolution Map Respectfully submitted, �r David L. Carlberg il'PC ;a!'?liAT PARKS /DE A T ANDO VER STA T/ONg�K?�#T-ft*4-. Pry Ow 9i rK5<WS .h 1:fS: tZSSNW 9A1 x nW E n OnrWM:.V1N\ /). < Y°.Y r'.M[M k Nbt MPf M ..w Y Mt ,Mb .• .ralw t nnp .. tV yNry9 AA_. ...° , aR.NN Y M C 4, `: •M w4 S.. r LLwvNrrt u -.A' IY 6 gad 1. NMAS': 3)4n(M N 1, m,.°d'a r. W /<tYy< r.: .'btM .Mr< Cp l .F ..w NS MI iypenn wwi� LLC.. twr♦r. L•'Ne Lbw) 4a'MA ti a.Yn N M bYN.$ tiYUY pm.r[. pYUYt Y Ma f 9aM N N'nrlt Wm .Mn <) N MYq W. 9. 6•A y YVipgN :ItiW Mt •., AI, MVM, YWe rvMa NMtp4 [......:':.twt d M Mn ^MMM•M' AT, t Nw. ae r :irm'Y'PNi .M :1! f. Yf..I M .rY ]11.t) w: r M SVwMtM Ysw Y Sw Ywww,t O.bw al rrAw H. twyq ii Nmy 1t. N4. Cpn[ /. Yrnmt'a P.�AwYA m< O T` oK `miM M .YV �AT'ypOKt S)IPON w• Y tMf 9Mm n< <qv:n :o hf 614 Vi Puri Nt Asti dnA, Yd .LL't) rlt.aatY n •M� M.wl ntl vNb Eewra. a...'Manl uN•da rY twwf Mw Ytm'b W 4. iyYO % Ilt N' e!Ik•...N. /p. r . xV Np .. /Mm e.raal ni< lvyn•A hyYYn NC. 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SMMl: w . ,q.w[ T..[,M N['< MN (f)tS�Y by w M R �30 VIYf 11 aP{tmy M .rY:n [Y'.n.n:[ YN 1,yrSn. vlkea'al •.Y Cxt.JainY sI lr�wrLpn N Ut CYnI( Ngt.t/ fi9une- wNi�e'awA 4) M dlr V L,a w>o.ri >0 AaY .alr 1'> MONO aWwl . u•a'...e w[rNU IIw G . A.r d ._�V�L— rowS:A_ RLK Inm1p to m x C) 4 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO ROxx -13 A RESOLUTION GRANTING THE VACATION OF EASEMENTS ON OUTLOT A. PARKSIDE AT ANDOVER STATION LEGALLY DESCRIBED AS FOLLOWS: Those drainage and utility easements over, under, and across Outlot A, Parkside at Andover Station, filed as Document No. 488300.002 on July 14, 2006. WHEREAS, Cherrywood of Andover, LLC has requested to vacate the previously described drainage and utility easements; and WHEREAS, a public hearing was held and there was no opposition to the request; and WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easements. Adopted by the City Council of the City of Andover on this 5th day of November, 2013 CITY OF ANDOVER ATTEST Michael R. Gamache, Mayor Michelle Hartner, Deputy City Clerk ko a 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: Mayor and Council Jim Dickinson, City Administn David L. Carlberg, Community Stephanie L. Hanson, City Planner Director SUBJECT: Public HearingNacation of Easement/4038 —153`a Lane NW Planning DATE: November 5, 2013 1. J INTRODUCTION Mr. Robin Smith is seeking to vacate part of the drainage and utility easements over, under, and across Lot 5, Block 2, Indian Meadows Fifth Addition along the southern property line as depicted on the attached survey. DISCUSSION Mr. Smith would like to vacate five (5) feet of the ten (10) foot drainage and utility easement along the southern property line for the placement of an accessory structure. The attached survey shows the location of the vacation request. The survey shows that the majority of Mr. Smith's property is either in a drainage and utility easement or a power line easement (United Power Association Easement) leaving limited space for the placement of an accessory structure on the property. The Public Works Department has reviewed the request and has determined that no public utilities will be impacted. Also the Assistant City Engineer has determined that there are no utilities, drainage, or ponding in the easement; therefore there are no issues in granting the request. ACTION REQUESTED The Council is asked to hold a public hearing and approve the proposed vacation of easement as presented. Attachments Resolution Property Survey Respectfully submitted, i Stephanie L. Hanson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO ROxx -13 A RESOLUTION GRANTING THE VACATION OF EASEMENT ON LOT 5, BLOCK 2, INDIAN MEADOWS FIFTH ADDITION ACCORDING TO SAID PLAT ON FILE AND OF RECORD IN THE OFFICE ON THE COUNTY RECORDER, ANOKA COUNTY, MINNESOTA, LEGALLY DESCRIBED AS FOLLOWS: A strip of land 5.00 feet in width, the Northwesterly line of which is described as follows: Commencing at the most Southerly corner of said Lot 5, thence North 71 degrees 39 minutes 42 seconds East, assumed bearing along the Southeasterly line of said Lot 5, a distance of 177.43 feet to a point to be hereinafter referred to as "Point A "; thence continue North 71 degrees 39 minutes 42 seconds East, a distance of 438.19 feet to a corner of said Lot 5; thence Northwesterly, at right angles to said Southeasterly line of Lot 5, a distance of 10.00 feet to the point of beginning of the line to be hereinafter described; thence Southwesterly, parallel with said Southeasterly line of Lot 5, to the intersection with a line drawn at right angles to said Southeasterly line of Lot 5 from said above described reference "Point A" and said line there terminating. WHEREAS, Mr. Robin Smith has requested to vacate the previously described drainage and utility easement shown on Exhibit A; and WHEREAS, a public hearing was held and there was no opposition to the request; and WHEREAS, the City Council finds the request would not have a detrimental effect upon the health, safety, moral, and general welfare of the City of Andover; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby grants the vacation of the drainage and utility easement. Adopted by the City Council of the City of Andover on this 5th day of November, 2013 ATTEST Michelle Hartner, Deputy City Clerk CITY OF ANDOVER Michael R. Gamache, Mayor I it Ci�- United Power Association Easement ..—per Doc. No. 544440 1 Easement Vacation Exhibit Drainage & Utility Easement per plot of INDIAN MEADOWS FIFTH ADDITION \ 9 / --- - - - - -- \ �� \ / / / / Saataeos\ertY \ \ \ / / _ ° ---- - -� - -- — — — — — — — C� 1 - -yam— ------------ - - -- -. \ / — / — — crape\ 5 g 0 F\FSN p06� 0 90. T .x10.00 of - \\ It 438 ' �. Drainage I& Utility Easement per lab Z Drainage & Utility 1 \ i of INDIAtf1 MEADOWS FIFTH ADDITION I Easement per plat \ I of INDIAN MEADOWS FIFTH ADDITION 90. /' 01j� 4ti E i of l'k 00D \T N7 \asleAY tlPbO'N`' F \F 153RD AVE. NW �l n3 5 °0 \HD\PH ME i "POINT A" j 1` PROPOSED EASEMENT VACATION DESCRIPTION - I Most Southerly corner Thal part of the drainage and easement over Lot 5, Block 2, INDIAN MEADOWS FIFTH ADDITION, — Lot 5, Block 2, described to said plat on file annd d of of record In the office of the County Recorder, Anoka County, Minnesota, IN I I INDIAN MEADOWS FIFTH described as follows: ADDITION A strip of land 5.00 feet in width, the Northwesterly line of which is described as follows Commencing at the most Southerly corner of said Lot 5, thence North 71 degrees 39 minutes 42 seconds East, assumed bearing along the Southeasterly line of said Lot 5, a distance of 177.43 feet to a point to be hereinafter referred to as "Point A "; thence continue North 71 degrees 39 minutes 42 seconds East, a distance of 438.19 feet to a comer of said Lot 5; thence Northwesterly, of right angles to said Southeasterly line of Lot 5, a distance of 10.00 feel to the point of beginning of the line to be hereinafter described; thence Southwesterly, parallel with said Southeasterly line of Lot 5, to the intersection with a line drown at right angles to sold Southeasterly line of Lot 5 from said above described reference "Point A" and said line there terminating. Scale 1" = 100, Denotes Proposed Vacated Easement ' Easement Vac ation Exhibit S1ol" 1not Hakanson far m.,wo u t Anderson Rob and Lauri Smith t .1,.1, 011,w...,. Y 0 F OVE. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVER. MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Direct FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Public Hearing for 2013 Delinquent Service Charges DATE: November 5, 2013 J INTRODUCTION City Code Title 10 Chapter 3, 10 -3 -31); City Code Title 10 Chapter 1, 10 -1 -917; and City Code Title 8 Chapter 5, 8- 5-3D provide for the collection by assessment of unpaid sewer, water, storm sewer, street lighting service charges, false alarm fines, tree removal, mowing fees and miscellaneous abatement fees. The assessment procedures directed by state statute 429 is being followed by holding a public hearing to act upon the proposed assessment. DISCUSSION The total delinquent service charges were $69,359.81 as of October 1, 2013 when written notification to the property owners and preparation of the preliminary assessment worksheets began. Payments received prior to October 21st have been applied to the delinquent accounts, reducing the delinquent balance to $57,999.87. Delinquent balances as of October 21, 2013 are charged an administrative fee of 15% and will carry an 8% interest rate when certified to Anoka County for collection with the 2014 taxes. Therefore, the total assessment for delinquent sewer, water, storm sewer, street lighting services, false alarm fines, tree removal, mowing fees and miscellaneous abatement fees is $77,361.73. BUDGET IMPACT This request will assist in reducing outstanding receivables for the City. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution adopting the assessment roll after Council has heard and passed upon all objections for delinquent sewer, water, storm sewer, street lighting charges, false alarm fines, tree removal, mowing fees and miscellaneous abatement fees. Respectfully submitted, �4� �5 — Lee Brezinka Attachments: 2013 Delinquent Utility List Resolution Adopting Assessment Roll for Delinquent Service Charges CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE CERTIFICATION OF DELINQUENT SEWER, WATER, STORM SEWER, STREET LIGHTING CHARGES, FALSE ALARM FINES, TREE REMOVAL, MOWING FEES AND /OR MISCELLANEOUS ABATEMENT FEES. WHEREAS, pursuant to a proper notice duly given as required by law, the council has met, heard and passed upon all objections to the proposed assessment for the delinquent sewer, water, storm sewer, street lighting charges, false alarm fines, tree removal, mowing fees and /or miscellaneous abatement fees. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in one annual installment on or before the first Monday of January, 2014 and shall bear interest at the rate of 8 percent per year. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole amount of the assessment on such property with interest accrued to the date of payment, except that no interest shall be charged if the entire assessment is paid by November 8, 2013. Adopted by the City Council of the City of Andover on this 5th day of November, 2013. CITY OF ANDOVER ATTEST: Michelle Hartner — Deputy City Clerk Michael R. Gamache, Mayor CITY OF ANDOVER 2013 Delinquent Utility List Pending Amount to be Certified Service Address Status Amount (including 23%) 1001140TH LN NW Active 166.34 204.60 1038159TH LN NW Active 74.06 91.09 104 CONSTANCE BLVD NW Inactive 25.78 31.71 1048 152ND LN NW Active 690.32 849.09 1052 159TH LN NW Inactive 244.02 300.14 1076161ST LN NW Inactive 143.61 176.64 1091160TH AVE NW Active 120.67 148.42 1092 142ND LN NW Active 912.30 1,122.13 1103 161ST LN NW Active 56.01 68.89 1123142ND LN NW Inactive 96.43 118.61 1123 142ND LN NW Inactive 352.20 433.21 1123 152ND LN NW Inactive 23.23 28.57 1126 138TH AVE NW Inactive 263.44 324.03 1135 142ND LN NW Active 106.46 130.95 1137137TH LN NW Active 37.27 45.84 1154162ND AVE NW Inactive 182.22 224.13 1164 142ND LN NW Active 251.59 309.46 1169 159TH AVE NW Active 268.05 329.70 1215 142ND LN NW Active 43.57 53.59 1265 142N DAVE NW Active 52.15 64.14 1265142ND AVE NW Active 224.20 275.77 13318 EIDELWEISS ST NW Active 34.59 42.55 1332 155TH AVE NW Active 111.56 137.22 13321 KILLDEER ST NW Active 96.49 118.68 13326 TULIP ST NW Active 905.08 1,113.25 13327 GLADIOLA ST NW Inactive 240.54 295.86 13337 GLADIOLA ST NW Inactive 58.72 72.23 13338 UPLANDER ST NW Active 149.23 183.55 13344 IBIS ST NW Active 85.73 105.45 13362 LILY ST NW Inactive 127.01 156.22 13367 MARTIN ST NW Active 31.76 39.06 13377 UPLANDER ST NW Active 668.11 821.78 13380 JAY ST NW Inactive 375.17 461.46 13381 HUMMINGBIRD ST NW Active 57.15 70.29 13405 ARROWHEAD ST NW Active 102.57 126.16 13415 HUMMINGBIRD ST NW Inactive 27.83 34.23 13429 JONQUIL ST NW Active 77.67 95.53 13431 HUMMINGBIRD ST NW Active 27.76 34.14 1345 156TH LN NW Active 311.47 383.11 13454 JAY ST NW Active 547.52 673.45 13487 SWALLOW ST NW Active 100.34 123.42 13527 PARTRIDGE CIR NW Active 28.72 35.33 13532 XAVIS ST NW Active 40.65 50.00 13545 MARTIN ST NW Inactive 2,347.96 2,887.99 13548 JONQUIL ST NW Active 114.37 140.68 13552 PARTRIDGE CIR NW Inactive 163.77 201.44 13562 PARTRIDGE CIR NW Inactive 108.81 133.84 13565 POPPY ST NW Active 16.51 20.31 13570 PARTRIDGE CIR NW Inactive 37.24 45.81 13577 XAVIS ST NW Active 40.77 50.15 13593 XAVIS ST NW Active 33.42 41.11 13602 PARTRIDGE CIR NW Active 78.68 96.78 13616 HEATHER ST NW Inactive 78.83 96.96 13626 NARCISSUS ST NW Active 162.23 199.54 13635 PARTRIDGE CIR NW Active 31.75 39.05 13644 PARTRIDGE CIR NW Active 427.40 - 525.70 13650 MARIGOLD ST NW Active 29.52 36.31 13662 YUKON ST NW Active 252.52 310.60 13672 YUKON ST NW Active 34.60 42.56 13677 XAVIS ST NW Active 119.46 146.94 13731 XAVIS ST NW Active 40.48 49.79 13748 ROUND LAKE BLVD NW Active 353.96 435.37 CITY OF ANDOVER 2013 Delinquent Utility List Pending Amount to be Certified Service Address Status Amount (including23 %) 13784 CROSSTOWN DR NW Inactive 72.47 89.14 13787 HOLLY ST NW Inactive 146.84 180.61 13788 RAVEN ST NW Active 45.89 56.44 13793 PARTRIDGE ST NW Active 125.96 154.93 13803 GOLDENROD ST NW Active 96.94 119.24 13816 QUAY ST NW Active 61.37 75.49 13819 QUINN ST NW Active 124.75 153.44 13821 CROSSTOWN DR NW Active 25.44 31.29 13838 ORCHID ST NW Active 128.06 157.51 13842 SILVEROD CT NW Inactive 39.09 48.08 13847 RAVEN ST NW Inactive 52.71 64.83 13848 QUINN ST NW Active 20.33 25.01 13856 WOODBINE ST NW Active 730.64 898.69 13858 SILVEROD CT NW Active 141.32 173.82 13871 VALE ST NW Active 103.38 127.16 138881VYWOODSTNW Inactive 99.36 122.21 1389 156TH LN NW Active 206.29 253.74 13895 EVERGREEN ST NW Active 47.39 58.29 13914 GOLDENROD ST NW Active 358.83 441.36 13914 NORWAY ST NW Active 94.02 115.64 13919 RAVEN ST NW Active 75.35 92.68 13928 QUINN ST NW Inactive 92.68 114.00 13941 MARTIN ST NW Inactive 29.26 35.99 13955 YUKON ST NW Active 144.60 177.86 13963 BLUEBIRD ST NW Inactive 110.99 136.52 1397153RD LN NW Active 893.31 1,098.77 13970 YUCCA ST NW Active 407.97 501.80 13974 CROSSTOWN BLVD NW Inactive 673.19 828.02 13974 NORWAY ST NW Active 56.30 69.25 14018 CROSSTOWN BLVD NW Inactive 81.87 100.70 14021 CROSSTOWN BLVD NW Active 109.92 135.20 14021 HOLLY ST NW Active 1,127.90 1,387.32 14027 Crosstown Blvd Misc Srvcs 355.56 437.34 14027 CROSSTOWN BLVD NW Active 107.52 132.25 14028 AZTEC ST NW Active 727.94 895.37 14038 PARTRIDGE ST NW Active 79.89 98.26 14080 AZTEC ST NW Active 35.28 43.39 14085 AZTEC ST NW Active 128.06 157.51 14091 RAVEN ST NW Inactive 138.21 170.00 14149 ORCHID ST NW Active 1,092.33 1,343.57 14235 UNDERCLIFT CT NW Active 37.19 45.74 14240 OLIVE ST NW Active 96.53 118.73 14252 CRANE ST NW Active 550.71 677.37 14257 BLUEBIRD ST NW Active 382.79 470.83 14258 RAVEN ST NW Active 223.75 275.21 14259 WOODBINE ST NW Inactive 227.18 279.43 14263 TAMARACK ST NW Active 132.75 163.28 14274 FLAMINGO ST NW Inactive 93.22 114.66 14297 ZILLA ST NW Active 230.59 283.63 14299 RAVEN ST NW Inactive 298.86 367.60 14305 THRUSH ST NW Active 453.52 557.83 14307 RAVEN ST NW Active 127.52 156.85 14316 TAMARACK ST NW Active 411.40 506.02 14323 RAVEN ST NW Active 288.20 354.49 14328 UNDERCLIFT ST NW Active 213.72 262.88 14329 EAGLE ST NW Active 132.95 163.53 14329 UNDERCLIFTST NW Active 38.32 47.13 14329 VINTAGE ST NW Active 308.55 379.52 14329 Vintage St NW Misc Srvcs 322.23 396.34 14338 VINTAGE ST NW Active 59.24 72.87 14338 WOODBINE ST NW Inactive 115.54 142.11 14345 QUINCE ST NW Active 275.88 339.33 CITY OF ANDOVER 2013 Delinquent Utility List Pending Amount to be Certified Service Address Status Amount (including 23 %) 14355 WINTERGREEN ST NW Inactive 84.70 104.18 14357 EAGLE ST NW Active 108.35 133.27 14357 PARTRIDGE ST NW Active 330.60 406.64 14393 OSAGE ST NW Inactive 35.24 43.35 14396 VALE ST NW Active 257.08 316.21 1440147TH AVE NW Active 15.40 18.94 14400 QUINN DR NW Active 110.09 135.41 14409 JONQUIL ST NW Active 28.87 35.51 14409 XEON ST NW Active 141.39 173.91 14411 ROUND LAKE BLVD NW Active 50.29 61.86 14415 BUTTERNUTST NW Inactive 13.40 16.48 14417 ELDORADO ST NW Active 99.22 122.04 14417 OSAGE ST NW Active 539.13 663.13 14429 OSAGE ST NW Inactive 102.23 125.74 1443 141ST LN NW Active 693.96 853.57 14436 JONQUIL ST NW Inactive 240.65 296.00 14479 HUMMINGBIRD ST NW Active 267.82 329.42 14493 JONQUIL ST NW Inactive 59.33 72.98 14528 BLUEBIRD ST NW Inactive 38.75 47.66 14585 JONQUIL ST NW Active 68.50 84.26 14592 JAY ST NW Active 68.01 83.65 14650 GROUSE ST NW Active 143.00 175.89 14664 HUMMINGBIRD ST NW Active 144.87 178.19 14664 HUMMINGBIRD ST NW Inactive 200.55 246.68 14706 BLUEBIRD ST NW Active 67.08 82.51 14737 GROUSE ST NW Active 102.05 125.52 14760 Sycamore St. NW Alarm 150.00 184.50 14774 EAGLE ST NW Active 128.06 157.51 14824 JAY ST NW Active 117.02 143.93 14921 RAVEN ST NW Active 164.76 202.65 14977 EAGLE ST NW Active 69.97 86.06 15040 PARTRIDGE ST NW Active 50.06 61.57 15093 CRANE ST NW Active 39.31 48.35 1511154TH AVE NW Active 753.55 926.87 151361VYWOODSTNW Active 27.59 33.94 152127TH AVE NW Active 11.06 13.60 15262 PARTRIDGE ST NW Active 701.92 863.36 15290 WINTERGREEN ST NW Inactive 36.41 44.78 15292 WINTERGREEN ST NW Inactive 37.65 46.31 15294 WINTERGREEN ST NW Inactive 38.76 47.67 15296 WINTERGREEN ST NW Inactive 39.73 48.87 15308 MARTIN ST NW Active 37.33 45.92 1531155TH AVE NW Active 121.65 149.63 15311 YUKON ST NW Active 123.86 152.35 15325 LINNETST NW Inactive 116.17 142.89 15346 WINTERGREEN ST NW Inactive 36.80 45.26 15354 WINTERGREEN ST NW Inactive 36.80 45.26 15356XEONSTNW Active 220.62 271.36 15476 YELLOWPINE ST NW Active 39.04 48.02 15503 AVOCET ST NW Active 126.26 155.30 15508AVOCETSTNW Inactive 242.65 298.46 15513 YELLOWPINE ST NW Active 671.15 825.51 15517 ZILLA ST NW Inactive 60.16 74.00 15544 EAGLE ST NW Active 73.62 90.55 15550 LINNETST NW Active 22.60 27.80 15551 VALE STNW Inactive 299.48 368.36 15599 VALE ST NW Active 42.43 52.19 15600 HUMMINGBIRD ST NW Active 236.30 290.65 15606 VALE ST NW Inactive 33.52 41.23 15625 HUMMINGBIRD ST NW Active 363.86 447.55 15631 LINNETST NW Active 15.83 19.47 15631 LINNETST NW Inactive 15.83 19.47 CITY OF ANDOVER 2013 Delinquent Utility List Pending Amount to be Certified Service Address Status Amount (including 23%) 15631 LINNETST NW Active 36.15 44.46 15631 LINNETST NW Inactive 52.86 65.02 15631 LINNETST NW Inactive 84.66 104.13 15638 XENIA ST NW Active 21.96 27.01 1573 141ST LN NW Inactive 36.11 44.42 1573 141ST LN NW Inactive 73.30 90.16 1577140TH LN NW Active 37.06 45.58 15825 - 7th Ave NW Misc Srvcs 344.74 424.03 15825 7TH AVE NW Active 791.74 973.84 15834 VALE ST NW Inactive 132.43 162.89 15851 NORWAY ST NW Inactive 12.18 14.98 15884 YELLOWPINE ST NW Active 115.11 141.59 15934 SWALLOW ST NW Active 15.93 19.59 15944 SYCAMORE ST NW Active 36.82 45.29 15946 VINTAGE ST NW Active 35.98 44.26 15949 SYCAMORE ST NW Active 37.16 45.71 15968 XEON ST NW Active 622.68 765.90 15987 EAGLE ST NW Active 108.35 133.27 16064 YELLOWPINE ST NW Active 305.93 376.29 16066 VALE ST NW Active 65.30 80.32 16066 VALE ST NW Inactive 273.27 336.12 16228 Wintergreen St NW Misc Srvcs 408.04 501.89 1641155TH AVE NW Active 308.57 379.54 1645148TH LN NW Active 32.69 40.21 1655 147TH LN NW Active 73.08 89.89 16622 Maniteau Blvd NW Misc Srvcs 221.60 272.57 16622 Maniteau Blvd NW Misc Srvcs 268.04 329.69 1685146TH AVE NW Active 31.73 39.03 17151 TULIP ST NW Active 24.93 30.66 1721146TH AVE NW Inactive 167.98 206.62 1727 155TH AVE NW Active 38.22 47.01 1753 156TH LN NW Active 363.86 447.55 1756155TH LN NW Inactive 28.46 35.01 17735 XENIA ST NW Inactive 38.01 46.75 17740 XENIA ST NW Inactive 65.99 81.17 1799 158TH LN NW Active 16.60 20.42 1801139TH AVE NW Active 49.85 61.32 1805 155TH LN NW Active 236.30 290.65 1814181ST AVE NW Inactive 24.57 30.22 1849 135TH AVE NW Active 41.99 51.65 1855 155TH LN NW Active 236.30 290.65 1874155TH LN NW Active 31.18 38.35 1896134TH AVE NW Active 65.11 80.09 1896134TH AVE NW Inactive 191.15 235.11 1923 134TH AVE NW Inactive 39.15 48.15 1936140TH AVE NW Inactive 14.91 18.34 1962 135TH AVE NW Active 158.21 194.60 1982 134TH LN NW Active 92.99 114.38 2035 150TH LN NW Inactive 136.04 167.33 2054 138TH AVE NW Inactive 38.10 46.86 2056142ND AVE NW Inactive 16.36 20.12 2094 137TH LN NW Active 134.24 165.12 2101140TH LN NW Active 328.19 403.67 2111140TH LN NW Active 136.85 168.33 2111140TH LN NW Active 462.15 568.44 2116139TH AVE NW Inactive 15.93 19.59 2118140TH LN NW Active 220.90 271.71 2121135TH LN NW Inactive 301.51 370.86 2136137TH LN NW Inactive 43.13 53.05 2141140TH LN NW Active 617.87 759.98 2145135TH LN NW Active 308.15 379.02 2149 141ST LN NW Active 80.81 99.40 CITY OF ANDOVER 2013 Delinquent Utility List Pending Amount to be Certified Service Address Status Amount (including 23% 2172 Station Parkway NW Alarm 150.00 184.50 2182 151ST LN NW Active 37.53 46.16 2215 140TH LN NW Active 241.34 296.85 2238 158TH AVE NW Inactive 21.69 26.68 2248139TH AVE NW Active 45.93 56.49 2249140TH AVE NW Active 62.05 76.32 2257135TH AVE NW Active 28.90 35.55 2270137TH LN NW Active 51.46 63.30 2277 S COON CREEK DR NW Active 78.87 97.01 2310 -139th Ave NW Misc Srvcs 162.20 199.51 2310 -139th Ave NW Misc Srvcs 905.14 1,113.32 2310139TH AVE NW Active 223.09 274.40 2320 S COON CREEK DR NW Inactive 42.07 51.75 2320 S COON CREEK DR NW Active 232.54 286.02 2326141ST LN NW Active 101.72 125.12 2333 135TH AVE NW Inactive 26.06 32.05 2334 UPLANDER DR NW Active 30.78 37.86 2356 S COON CREEK DR NW Active 367.50 452.03 2435 136TH LN NW Active 95.41 117.35 2439138TH AVE NW Active 594.25 730.93 2451138TH AVE NW Active 588.02 723.26 2462 138TH AVE NW Active 126.48 155.57 2482133RD LN NW Active 38.58 47.45 2511 BUNKER LAKE BLVD NW Active 131.27 161.46 2515 138TH AVE NW Active 575.29 707.61 2526138TH AVE NW Active 1,139.72 1,401.86 2530140TH AVE NW Active 213.72 262.88 2539 134TH AVE NW Active 125.27 154.08 2544 S COON CREEK DR NW Active 34.55 42.50 2557 138TH AVE NW Active 72.36 89.00 2557140TH LN NW Active 199.66 245.58 2560140TH AVE NW Inactive 66.15 81.36 2596 -154th Ave NW Misc Srvcs 309.48 380.66 2596154TH AVE NW Active 237.84 292.54 2646138TH AVE NW Active 84.14 103.49 2654140TH AVE NW Inactive 37.26 45.83 268144TH AVE NW Inactive 14.28 17.56 2710 -177th Lane NW Misc Srvcs 185.26 227.87 2710177TH LN NW Active 12.05 14.82 2710177TH LN NW Active 12.21 15.02 2719 140TH AVE NW Active 68.47 84.22 2738 140TH LN NW Active 68.87 84.71 2934168TH LN NW Active 16.39 20.16 2938142ND LN NW Active 291.90 359.04 2951 -141st Lane NW Misc Srvcs 295.38 363.32 2951141ST LN NW Active 22.83 28.08 2951141ST LN NW Active 114.06 140.29 2955139TH AVE NW Active 120.43 148.13 298137TH LN NW Active 69.60 85.61 3148 BUNKER LAKE BLVD NW Active 70.75 87.02 3221138TH AVE NW Active 138.57 170.44 329 146TH LN NW Active 35.86 44.11 33245 COON CREEK DR NW Active 205.35 252.58 3378 156TH AVE NW Active 62.40 76.75 3407138TH LN NW Active 619.50 761.99 3413135TH AVE NW Active 46.92 57.71 3415 178TH LN NW Active 16.51 20.31 3419 COON CREEK DR NW Active 84.70 104.18 3420 141ST LN NW Active 28.16 34.64 3421138TH LN NW Active 123.59 152.02 3437141ST LN NW Active 139.88 172.05 3442 141ST LN NW Inactive 136.16 167.48 CITY OF ANDOVER 2013 Delinquent Utility List Pending Amount to be Certified Service Address Status Amount (including 23%) 3453 139TH AVE NW Inactive 97.28 119.65 3458142ND AVE NW Active 494.25 607.93 3462 138TH CT NW Inactive 136.99 168.50 3475 139TH LN NW Inactive 129.01 158.68 3477 138TH CT NW Active 338.52 416.38 3491 -140th Lane NW Misc Srvcs 235.91 290.17 3491 -140th Lane NW Misc Srvcs 241.67 297.25 3503 140TH LN NW Active 171.14 210.50 3508141ST LN NW Active 227.32 279.60 3511142ND LN NW Active 110.94 136.46 3521136TH AVE NW Active 10.03 12.34 3531136TH AVE NW Active 64.71 79.59 3531140TH LN NW Inactive 248.29 305.40 3558134TH AVE NW Active 132.18 162.58 3559144TH AVE NW Active 257.56 316.80 3614 141ST LN NW Active 179.61 220.92 3616140TH LN NW Inactive 27.23 33.49 3620142ND AVE NW Inactive 188.47 231.82 3719138TH LN NW Active 118.04 145.19 3789139TH LN NW Active 56.18 69.10 3831140TH AVE NW Active 45.54 56.01 3863173RD LN NW Inactive 18.67 22.96 3922 -172nd Lane NW Misc Srvcs 51.46 63.30 3922 -172nd Lane NW Misc Srvcs 214.13 263.38 3922172ND LN NW Active 24.93 30.66 4122145TH LN NW Active 496.45 610.63 4157145TH AVE NW Active 20.83 25.62 4160146TH AVE NW Active 244.37 300.58 4301144TH LN NW Inactive 16.20 19.93 436137TH LN NW Inactive 40.61 49.95 4426149TH LN NW Inactive 13.26 16.31 487140TH LN NW Active 105.85 130.20 5003 170TH LN NW Inactive 29.41 36.17 643 170th Lane NW Alarm 75.00 92.25 658139TH LN NW Active 35.29 43.41 673141STLNNW Active 54.36 66.86 673141STLNNW Inactive 162.07 199.35 745 141ST LN NW Active 52.69 64.81 752140TH LN NW Active 705.52 867.79 890 ANDOVER BLVD NW Active 13.10 16.11 924160TH LN NW Inactive 37.16 45.71 925143 RD AVE NW Active 24.22 29.79 934142ND AVE NW Active 314.79 387.19 981140TH LN NW Inactive 89.52 110.11 TIMBER TRAILS SECOND ADDITION Active 61.00 75.03 TIMBER TRAILS SECOND ADDITION Active 61.00 75.03 TIMBER TRAILS SECOND ADDITION Active 61.00 75.03 62,895.71 77,361.73 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrat FROM: David D. Berkowitz, Director of Pu 7orksiCity Engineer SUBJECT: Hold Public Hearing/Adopt Assessment Roll/12- 28/Nightingale St. NW Reconstruction — Engineering DATE: November 5, 2013 INTRODUCTION The City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for Project 12 -28, Nightingale Street NW Reconstruction. DISCUSSION Nightingale Street NW reconstruction between Crosstown Boulevard NW and 1615` Avenue NW has been completed. The project improvements included drainage improvements, added turn lanes trail construction and new roadway surfacing. Due to the limited number of parcels located along this corridor, the City Council elected to assess the properties fronting along the project at a lump sum rate of $3,000.00 / unit, which is a consistent assessment of similar type reconstruction projects in past years. The actual total costs for the project has not been determined as of yet as the project costs are current being totaled. However, as the assessment is a flat rate and not based upon actual construction costs the assessment process can move forward scheduling the assessment hearing without final determination of the actual costs. Estimated final project costs are provided below for information (based upon quantities and expenses to date and estimated quantities needed to complete the project): Estimated Final Costs Feasibility Estimate Estimated Final Construction Costs: $1,134,000.00 $1,215,300.00 Estimated Final Indirect Costs: $ 257.000.00 $ 310,800.00 Estimated Total Project Costs: $1,391,000.00 $1,551,300.00 The attached Final Assessment Worksheet provides a more detailed breakdown on these actual costs. The metes and bounds property assessment will be deferred based on agricultural designation. The Assessment Roll is on file in the City Clerk's office for review. One rural property assessment will be deferred based on agricultural designation. Attached are the following: • Resolution adopting the assessment roll • Example notice and letter sent to property owners • Location map • Assessment worksheet • Example assessment roll Mayor and Council Members November 5, 2013 BUDGET IMPACT A flat rate of $3,000.00 per unit will be assessed to 13 benefitting properties. The remainder of the project costs will be funded from the City's Road & Bridge Fund (reimbursed through Municipal State Aid funding) and the Trunk Water Fund. Based upon current market conditions the assessment roll is over a 10 -year period at a 4.5% interest rate. ACTION REQUIRED The City Council is requested to hold the public hearing and approve the resolution adopting the assessment roll for Project 12 -28, Nightingale Street NW Reconstruction. Respectfully submitted, David D. Berkowitz Attachments: Resolution ✓Letter & Notices Sent to Property OwnersLocation Map, Assessment's Worksheet & Example Assessment Roll V CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. _12 -28, NIGHTINGALE STREET NW RECONSTRUCTION. WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount equal to or greater than the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2014 and shall bear interest at a rate of 4_5 percent per annum from the date of the adoption of this assessment resolution. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 5th day of November 2013 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner— Deputy City Clerk 1AND OVE: 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV October 14, 2013 223224420007 Steven & Deanne Thorson 15127 Nightingale St NW, Andover, MN 55304 Re: Nightingale Street NW Reconstruction /City Project 12 -28 Dear Mr. & Mrs. Thorson: Please find enclosed the public hearing notice for the proposed assessment for your street reconstruction. The public hearing is scheduled for Tuesday, November 5, 2013 at 8:01 p.m. at the Andover City Hall. The final assessment per lot is $3,000.00. Once the public hearing is held and the assessments are approved by the City Council, the City will pay your assessment as part of the agreement for the trail easement. If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, 1E . David D. Berkowitz, P.E. Director of Public Works /City Engineer M: . 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV October 14, 2013 Re: Nightingale Street NW Reconstruction /City Project 12 -28 Dear Property Owner: Please find enclosed the public hearing notice for the proposed assessment for your street reconstruction. The public hearing is scheduled for Tuesday, November 5, 2013 at 8:01 p.m. at the Andover City Hall. The final assessment per lot is $3,000.00. Once the public hearing is held and the assessments are approved by the City Council a subsequent letter will be mailed explaining the payment process. If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, David D. Berkowitz, P.E. Director of Public Works /City Engineer DDB:rja Encl. ANL15 Y O VE F O 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PUBLIC HEARING FOR PROJECT NO. 12 -28 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Tuesday, November 5, 2013 at 8:01 PM to pass upon the proposed assessment for street reconstruction in the following described areas: Nightingale Street NW Reconstruction The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $3,000.00 per lot. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL Michelle Hartner — Deputy City Clerk Publication Date: October 18 & 25, 2013 (Anoka Union) T , o , Nightingale Street Reconstruction NDOVE Project Location Map N h n ° 16117 ' �^y Nry ° o m 20c _ 1947 1657 16157 1487 N N N N N 2149 N N 16050 Project Area 16057 m 2246 m 76040 16041 r 220° < m 201 M Lots /Parcels 16030 16031 16032 '2 m °m 16045 ,g — 16020 16021 16022 16019 16028 ♦� 16010 16000 ' 16071 16001 16008 76017 16008 16011 N 2$ 2p37 $ m 15943 16022 16010 2452 75964 ° 15965 15958 0 1599Q.� 15954 • 15955 15945 15946 15988 X271 2151 n °i N =' N N ( 15943 15944 15934 2032 15936 15956 15924 15935 0 m = 15929 t5950 15914 15921 15920 15914 m o N N N m m � O N N N N 2p O m S' 15914 15911 ° ° 15889 1567 15884 15887 15888 977 7 - � - 15860 15863 15860 7`rB�,�� 15858 7 0� 15827 1570 pry 3 15844 1560.•�jj V•N N n N m N N N 2146 d '1 0�3 15832 p .r1sd!�1 n��ry OOp 15020 , _ — q`O Dry iR1J+'^• p 5808 ���QQQ:::jjj {8 2038 No � {59 N m ry 2161 ry °' 2057 m `( q� Op 15670 15667 15660 15651 [/asmnm •cA:a�VtYA7 7X53 15638 15629 2119 15629 - 15625 m v 4C.lfM /lnl:lW ° S•Ory ery ry u 75 1805 1132 2307 15584 2148 2114 2046 w %w 1 w 4 %WM - -- 1640 15534 /1 a 2386 2318 2288 2210 15532 19Sl m m 2 m m n m 15506 m mmm MN W f�ym� Alit fib^ 15496 Lr476 1770 ^ 15486 2325 2279 2217 2165 2077 15450 15476 �M w�:�LU/LY/f/ J15400 2320 2272 2210 2170 2120 2060 � �6 2309 2241 O ct 15355 1573 �((m 2048 2159 2276 2226 15318 4a.CLVC /t=Jil 15249 ° m 15240 15245 ° 15219 15211 ° 152 0 15232 ry • °0 15217 1785 •� rn 15260 ° N erYrsoir� vN`i m 1491 m m m 16 p N A 75026 n � eet t • 1900 'F N O 435�/ 14950 EXHIBIT 1 Actual Expenses Engineering (Includes Surveying, Design, Inspection & Staking): Consulting Costs Aerial Mapping (1% of street) Drainage Plan (0.3% of street/storm) Administration (3 %) Assessing (1 %) Bonding (0.5 %) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) Easement Acquisition Material Testing Construction Interest City Costs Total Actual Expenses Expenses Multiplier Wetland Mitigation Costs Total Actual Project Cost ssment Rate Per Lot Assessments Trunk Water Fund Total City Costs $ FINAL ANDOVER ASSESSMENT WORKSHEET $ Project Name: Nightingale Street NW Project No.: 12 -28 3,355.71 Reconstruction - SAP 198 - 124 -001 33,996.56 $ Feasibility Report Date: 01/15/13 Amount: $ 1,215,300.00 Contract Award Date: Amount: $ 1,197,710.64 Actual Construction Cost $ Amount: $., 1,133,278.53 !, Actual Expenses Engineering (Includes Surveying, Design, Inspection & Staking): Consulting Costs Aerial Mapping (1% of street) Drainage Plan (0.3% of street/storm) Administration (3 %) Assessing (1 %) Bonding (0.5 %) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) Easement Acquisition Material Testing Construction Interest City Costs Total Actual Expenses Expenses Multiplier Wetland Mitigation Costs Total Actual Project Cost ssment Rate Per Lot Assessments Trunk Water Fund Total City Costs $ 130,547.50 $ 25,471.11 $ 10,535.61 $ 3,355.71 $ 33,996.56 $ 11,332.19 $ 492.00 $ 950.00 $ 9,626.66 $ 19,104.25 $ 4,974.58 $ 6,114.10 $ 256,500.27 . $ - (Covered by Road Bank) Amount: $ 1,389,718.80 (These are estimated final totals) $3,000.00 /unit 13 units x $3,000.00 / unit= $ 39,000.00 Total $1,389,718.80 Final Assessment Worksheet Exhibit 4 M X NIGHTINGALE STREET NW RECONSTRUCTION Citv Protect 12 -28 PID# Owner Owner Address Property Address Existing Lots Potential Lots V � / VIIIL Estimated Assessment 223224420007 Steven & Deanne Thorson 15127 Ni htin ale St NW Andover MN 55304 15127 Nightingale St NW Andover MN 55304 1 $3,000.00 223224420014 Kenneth & Mary Ann SI zuk 14124 Crosstown Blvd NW Andover MN 55304 Metes and Bounds Description 1 $3,000.00 223224420001 Kenneth & Mary Ann SI zuk 14124 Crosstown Blvd NW Andover MN 55304 15211 Nightingale St NW Andover MN 55304 1 $3,000.00 223224310029 Kenneth & Mary Ann SI zuk 14124 Crosstown Blvd NW Andover MN 55304 15260 Nightingale St NW Andover MN 55304 1 $3,000.00 223224240016 David Olson 15318 Nightingale St NW Andover MN 55304 15318 Nightingale St NW Andover MN 55304 1 $3,000.00 223224240017 Jerry Saaren as 40827 Cc Road 311 Deer River MN 56636 2046 Nightingale St NW Andover MN 55304 1 $3.000.00 223224240001 Timothy & Mary Tronson 15416 Nightingale St NW Andover MN 55304 15416 Nightingale St NW Andover MN 55304 1 $3,000.00 223224130044 Lori Breitbarth 15405 Nightingale St NW Andover MN 55304 15405 Nightingale St NW Andover MN 55304 1 $3.000.00 223224240011 Bruce Johnson 15450 Ni htin ale St NW Andover MN 55304 15450 Nightingale St NW Andover MN 55304 1 $3,000.00 223224210004 Gary Melvin Sather 15532 Nightingale St NW Andover MN 55304 15532 Nightingale St NW Andover MN 55304 1 $3,000.00 153224310008 Geor a &Elaine Ra gan 16042 Nightingale St NW Andover MN 55304 16042 Nightingale St NW Andover MN 55304 1 $3,000.00 153224420006 Coon Rapids Christian Church 16045 Nightingale St NW Andover MN 55304 16045 Nightingale St NW Andover MN 55304 1 $3,000.00 153224310002 Joyce & Kipp Rin welski 16052 Ni htin ale St NW Andover MN 55304 16052 Nightingale St NW Andover MN 55304 1 $3,000.00 =0=11 TOTALS 1 13 $39,000.00 DATE: October 1, 2013 PROJECT: 12.28 Nightingale St NW Street Reconstruction PIN: LOT: BLOCK: Address: Street Improvements $ 3,000.00 CITY OF ANDOVER Special Assessment Roll Interest Rate: 4.50% Number of Payments: 10 Annual Payment: $ 379.14 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 TOTAL Principal $ 244.14 $ 255.13 $ 266.61 $ 278.60 $ 291.14 $ 304.24 $ 317.93 $ 332.24 $ 347.19 $ 362.78 $ 3,000.00 Interest 135.00 124.01 112.53 100.54 88.00 74.90 61.21 46.90 31.95 16.36 791.40 Total $ 379.14 $ 379.14 $ 379.14 $ 379.14 $ 379.14 $ 379.14 $ 379.14 $ 379.14 $ 379.14 $ 379.14 $ 3,791.40 Principal Balance: $ 2,755.86 $ 2,500.73. $ 2,234.12 $ 1,955.52 $ 1,664.38 $ 1,360.14 $ 1,042.21 $ 709.97 $ 362.78 $ - O 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 5304 • (763) 755 -5100 FAX (763) 755 -8923 e kPubliorks/City VERM OV TO: Mayor and Council Members CC: Jim Dickinson, City Administra FROM: David D. Berkowitz, Director of Engineer SUBJECT: Hold Public Hearing/Adopt Assessment RoWll- 47/174 TH Ave., Heather St. & 173rd Ln. - Engineering DATE: November 5, 2013 INTRODUCTION The City Council is requested to hold a public hearing and approve the resolution adopting the assessment roll for Project 11 -47, 174 h Avenue NW, Heather Street NW & 173`d Lane NW Street Improvements. DISCUSSION The above subject project has been completed and the next step toward finalizing the project is the assessment hearing. The existing gravel roadways within this area were paved, along with construction of concrete curb and gutter and storm drainage improvements. This project was initiated by resident petition and the assessments are based on a 50150 cost split with the neighborhood and the City, with Connexus Energy paying 100% of the improvement costs for their driveway. The updated feasibility estimated assessment per unit presented to the residents on March 19, 2013 at a neighborhood meeting was $10,790.00 /unit. The actual assessment rate is $10,688.25 /unit. The following table depicts the final costs associated with the project. Total Project Costs Connexus Energy* Assessable Costs (50 %) City Costs (50%) Feas. Assess. Rate Per Unit Actual Assess. Rate Per Unit $348,875.65 $6,851.52 $171,012.00 $171,012.13 $10,790.00 $10,688.25 *This amount is for improvements to the Connexus Energy driveway, which is funded 100% by Connexus Energy. This is in addition to their assessment to the roadway project. The attached Final Assessment Worksheet provides a more detailed breakdown on these actual costs. The Assessment Roll is on file in the City Clerk's office for review. Attached are the following: • Resolution adopting the assessment roll • Example notice and letter sent to property owners • Location map • Assessment worksheet • Example assessment roll Mayor and Council Members November 5, 2013 Page 2 of 2 BUDGET IMPACT Fifty percent (50 %) of the total project costs will be funded from the City's Road & Bridge Fund and the remaining 50% of the total project costs will be assessed to the benefiting properties. Based upon current market conditions the assessment roll is extended over a 10 -year period at a 4.5% interest rate. ACTION REQUIRED The City Council is requested to hold the public hearing and approve the resolution adopting the assessment roll for Project 11 -47, 174th Avenue NW, Heather Street NW & 173`d Lane NW Street Improvements. Respectfully submitted, David D. Berkowitz Attachments: Resolution, 000-1 etter & Notices Sent to Property Owners, Map, ssessment's Worksheet & Example Assessment Roll*' CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ADOPTING THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 11 -47, 174TH AVENUE NW, HEATHER STREET NW & 173RD LANE NW STREET IMPROVEMENTS. WHEREAS, pursuant to proper notice duly given as required by law, the City Council has met and heard and passed upon all objections to the proposed assessment for the improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount equal to or greater than the assessment levied against it. 2. Such assessment shall be payable in equal annual installments, extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2014 and shall bear interest at a rate of 4_5 percent per annum from the date of the adoption of this assessment resolution. 3. The owners of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property with interest accrued to the date of payment to the City Treasurer. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 5th day of November 2013 , with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk Y 0 F O j V L . 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV October 14, 2013 04 32 24 34 0001 Mike Felber Connexus Energy 14601 Ramsey Blvd. NW Ramsey, MN 55303 Re: 174th Avenue NW, Heather Street NW & 173`d Lane NW Street Improvements (City Project 11 -47) Dear Mr. Felber: Please find enclosed the public hearing notice for the proposed assessment for your street reconstruction. The public hearing is scheduled for Tuesday, November 5, 2013 at 8:01 p.m. at the Andover City Hall. The estimated assessment per lot was $10,790.00 and the actual assessment amount will be $10,688.25 per lot. The final driveway improvement cost is $6,851.52 for a total assessment of $17,539.77. Once the public hearing is held and the assessments are approved by the City Council a subsequent letter will be mailed explaining the payment process. If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, David D. Berkowitz, P. E. Director of Public Works /City Engineer DDB:rja Encl. Y O F OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV October 14, 2013 Re: 174th Avenue NW, Heather Street NW & 173`d Lane NW Street Improvements (City Project 11 -47) Dear Property Owner: Please find enclosed the public hearing notice for the proposed assessment for your street reconstruction. The public hearing is scheduled for Tuesday, November 5, 2013 at 8:01 p.m. at the Andover City Hall. The estimated assessment per lot was $10,790.00 and the actual assessment amount will be $10,688.25 per lot. Once the public hearing is held and the assessments are approved by the City Council a subsequent letter will be mailed explaining the payment process. If you have any questions, feel free to contact me at (763) 767 -5133 or Jason Law at (763) 767 -5130. Sincerely, David D. Berkowitz, P.E. Director of Public Works /City Engineer DDB:rja Encl. ANL]56W jOt 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA PUBLIC HEARING FOR PROJECT NO. 11 -47 NOTICE IS HEREBY GIVEN that the City Council of the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, on Tuesday, November 5, 2013 at 8:01 PM to pass upon the proposed assessment for street reconstruction in the following described areas: 174th Avenue NW, Heather Street NW & 173`d Lane NW Street Improvements The proposed assessment roll is on file for public inspection at the City Clerk's Office. The total amount of the proposed assessment is $10,688.25 per lot. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount unless a signed, written objection is filed with the Clerk prior to the hearing or presented to the presiding officer at the hearing. The Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or Clerk of the City within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or Clerk. BY ORDER OF THE CITY COUNCIL Michelle Hartner— Deputy City Clerk Publication Date: October 18 & 25, 2013 (Anoka Union) C AI T Y O h ND 61 . 3157 ra 3156 al J m W 174th Ave. NW, Heather St. NW & 173rd Ln. NW - Gravel Road Paving n ,. 3095 X17510 �T S •k - iz, 3092 3028 17303 3056. ,. 2980 17285 0 •.O t ;t' .:.. >x t « 17247 Legend = Neighborhood Parcels 0 125 250 500 Feet Project Name Feasibility Report Contract Award Actual Construction Cost Actual Expenses FINAL ANDOVER ASSESSMENT WORKSHEET Heather Street/173rd Lane/ 174th Avenue Revised 03/19/12 April 16, 2013 Project No.: 11 -47 Amount: $ 283,520.00 Amount: $ 264,768.86 Amount: $ 262,939.45 Engineering (Includes Surveying, Inspection & Staking): $ 57,884.90 Consulting Costs $ - Aerial Mapping (1 % of street) $ 2,403.95 Drainage Plan (0.3% of street/storm) $ 788.82 Administration (3 %) $ 7,888.18 Assessing (1 %) $ 2,629.39 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ 977.50 Advertising $ 256.25 Permit and Review Fees $ 670.00 Street Signs (Materials and Labor) $ 2,017.26 Material Testing $ 3,040.25 Construction Interest $ 3,380.19 City Costs $ 3,999.51 Total Actual Expenses $ 85,936.20 Expenses Multiplier 32.68% Total Actual Project Cost Amount: $ 348,875.65 Actual Connexus Energy Driveway Const. Cost $ 5,163.94 Actual Connexus Energy Driveway Indirect Cost $ 1,687.58 Total Actual Connexus Energy Driveway Cost $ 6,851.52 Total Assessable Costs $ 342,024.13 Feasibility Assessment Rate Per Unit (50 %) $ 172,695.00 / 16 Units= Actual Assessment Rate Per Unit (50 %) $ 171,012.07 / 16 Units= Actual Assessments (50 %) $171,012.00 Actual Assessment ( Connexus Energy Driveway) $6,851.52 Actual City Costs (50 %) $171,012.13 $348,875.65 $ 10,790.00 $ 10,688.25 Final Assessment Worksheet Exhibit 4 CITY OF ANDOVER Special Assessment Roll DATE: October 1, 2013 PROJECT: 11 -47 174th Ave NW / Heather St NW / 173rd Lane NW Street Improvements PIN: LOT: BLOCK: Address: Street Improvements $ 10,688.25 Interest Rate: 4.50 Number of Payments: 10 Annual Payment: $ 1,350.77 Principal Balance: $ 9.818.45 $ 8,909.51 $ 7,959.67 $ G,9G7.09 $ 5,929.84 $ 4,845.91 $ 3,713.21 $ 2,529.53 $ 1,292.59 $ - 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 TOTAL Principal $ 869.80 $ 908.94 $ 949.84 $ 992.58 $ 1,037.25 $ 1,083.93 $ 1,132.70 $ 1,183.68 $ 1,236.94 $ 1,292.50 $ 10,688.25 Interest 480.97 441.83 400.93 358.19 313.52 266.84 218.07 167.09 113.83 58.18 2,819.45 Total $ 1,350.77 $ 1,350.77 $ 1,350.77 $ 1,350.77 $ 1,350.77 $ 1,350.77 $ 1,350.77 $ 1,350.77 $ 1,350.77 $ 1,350.77 $ 13,507.70 Principal Balance: $ 9.818.45 $ 8,909.51 $ 7,959.67 $ G,9G7.09 $ 5,929.84 $ 4,845.91 $ 3,713.21 $ 2,529.53 $ 1,292.59 $ - I 4. ' *f LNO 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule December EDA meeting November 5, 2013 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the December 3, 2013 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Discuss EDA Land Sales 3. TIF District 1 -6 — Follow Up Items 4. Cherrywood Advanced Living Update 5. Andover Station North Marketing Update 6. Redevelopment Discussion 7. Approve 2014 EDA Budget 8. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the December 3, 2013 City Council meeting. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report November 5, 2013 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development /CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made.