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HomeMy WebLinkAboutCC - January 15, 2013C I T Y O F © NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, January 15, 2013 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (1/2/13 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve 2012 Pay Equity Compliance Report — Administration 4. Accept Feasibility Report/Order Public Hearing/l2- 28/Nightingale Street NW Reconstruction — Engineering 5. Approve Debt Service Payments - Finance 6. Approve Resolution Designating 2013 Board of Appeal & Equalization — Administration Discussion Items 7. Anoka County Sheriff's Office Monthly Report— Sheriff 8. Approve Conditional Use Permit — Automobile Service Station (Auto Repair and Service) —1716 Bunker Lake Boulevard NW — Christian Brothers Automotive — Planning 9. Approve Amended Conditional Use Permit — 16563 Hanson Boulevard NW — Norlex Turf -Planning Staff Items 10. Schedule February Council Workshop - Administration 11. Administrator's Report — Administration Mayor /Council Input Closed Session — Public Works Union Negotiations Update Adjournment U X -kND0VjE^ REGULAR ANDOVER CITY COUNCIL MEETING — JANUARY 1 S, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, January 15, 2013, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trade and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Public Works Director /City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others PLEDGE OFALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Council acknowledged supplemental additions to Consent Item 3 and Discussion Item 7. Motion by Bukkila, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES January 2, 2013, Regular Meeting: Correct as amended. Councilmember Trade requested a correction to the motion on page seven, line seven, for the motion to indicate: "Motion to approve the ordinance as amended ". Motion by Trade, Seconded by Howard, to approve the minutes as amended. Motion carried unanimously. CONSENT ITEMS © Regular Andover City Council Meeting Minutes —January 15, 2013 Page 2 Item 2 Approval of Claims Item 3 Approve 2012 Pay Equity Compliance Report Item 5 Approve Debt Service Payments Item 6 Approve Resolution Designating 2013 Board of Appeal & Equalization (See Resolution R007 -13) Councilmember Knight requested Consent Item 4 be moved to discussion. Mayor Gamache indicated this would be considered after Item 9. Motion by Howard, Seconded by Trude, approval of the Consent Agenda as revised. Motion carried unanimously. ANOKA COUNTYSHERIFF'S OFFICE MONTHLYREPORT Commander Kevin Halweg from the Anoka County Sheriff's Office presented the December monthly report to the Council. APPROVE CONDITIONAL USE PERMIT— AUTOMOBILE SERVICE STATION (AUTO ® REPAIR AND SERVICE) —1716 BUNKER LAKE BOULEVARD NW Mr. Carlberg explained Christian Brothers Automotive has applied for a conditional use permit to operate an automobile service station at 1716 Bunker Lake Boulevard NW. City Code 12 -12 requires a conditional use permit. Additional review criteria for automobile service stations are specified in 12 -8 -7. The project will also be required to complete the City's commercial site plan process to finalize the site plan. Mr. Carlberg introduced Mr. Jonathan Wakefield, Director of New Store Development for Christian Brothers Automotive, who made a presentation to the Council. Councilmember Trude commented on the building elevations and commended Mr. Wakefield on the design. Mr. Wakefield reviewed the building elevations and landscaping with the Council. Councilmember Howard wondered if there will be any night drops. Mr. Wakefield stated it would be rare but possible. They will have a night drop area designated in the rear parking area. Councilmember Trude liked the idea of the night drop area and wanted to make sure this will be possible but is worried the resolution would be too restrictive on that. She thought they should allow and accommodate that. Councilmember Trude asked staff what wording should be changed to allow overnight parking, if needed. Mr. Carlberg thought they could use the language "vehicles shall not be parked routinely outside ". City Attorney Baumgartner noted the following wording could be added: "With the exception of night drops, vehicles shall not be parked outside overnight ". The Council supported that wording. ® Regular Andover City Council Meeting Minutes —January 15, 2013 Page 3 Councilmember Bukkila asked what type of lighting will be used on site. Mr. Wakefield stated they plan on using minimal lighting onsite. They do not normally have pole lighting. Mr. Carlberg indicated they will need to follow the minimum lighting plan requirements of Andover. Motion by Trude, Seconded by Bukkila, to approve the Conditional Use Permit allowing an automobile service station at 1716 Bunker Lake Boulevard NW with the overnight parking revision as discussed. Motion carried unanimously. (See Resolution R008 -13) APPROVE AMENDED CONDITIONAL USE PERMIT — 16563 HANSON BOULEVARD NW — NORLEX TURF Mr. Carlberg stated the applicant, Dennis Kuiken, is seeking to amend the conditional use permit to extend the deadline for the stockpiling of black dirt/fill at 16563 Hanson Boulevard NW. The 33 -acre site is located east of Hanson Boulevard NW. Mr. Carlberg reviewed the staff report with the Council. Councilmember Trude stated they have a number of sod farms in the area and wondered if this business is not allowed unless there is a conditional use permit. Mr. Carlberg thought they ® would look at the sod operation being the agricultural practice, stocking piling and use of the dirt is generally not part of that operation. He stated the CUP is to stockpile in the locations the applicant is proposing. This would be a temporary use. Councilmember Trude wondered if they should regulate this better because it is more of an appearance issue as people drive through the community. Mr. Carlberg stated the City asks the business to use silt fence, grade and create nice berms, and seed to prevent wind erosion. This will be requirements of the CUP. Councilmember Trude thought if this continues on the site, there should be a business plan discussed and evaluate how to operate this business so it is acceptable in the City. Mr. Carlberg stated these types of applications in the future will be interim use permits, which can be processed quicker, have time frames on them, and the ability to extend them. He noted it will be easier in the future to come in for land reclamation, mining, stockpiling once they get into the interim use permit regulations. Councilmember Howard wondered how this would be treated if the applicant were to build a berm and not have the black dirt for sale. Mr. Carlberg indicated that would be a part of the operation and would not be part of this request. Councilmember Trude felt the City was part of the equation of some of this problem because they were looking at purchasing an open space site in this area. © Mr. Kuiken explained to the City Council the original intent of the stockpiling of the dirt and why he needed to get an extension on his CUP. He noted he was not aware that he needed a permit to install a berm on his property. . © Regular Andover City Council Meeting Minutes —January 15, 2013 Page 4 Mayor Gamache asked if a property owner were going to build a berm, did they need a permit. Mr. Carlberg indicated they would need to apply for a CUP if the owner is going to haul in over 400 cubic yards. Councilmember Bukkila asked what Mr. Kuiken planned to do with the dirt. Mr. Kuiken stated in the spring he will grade it down along Hanson Boulevard so it looks nice. He will then use it to sell to homeowners, businesses, and for his sod jobs. Councilmember Bukkila asked if Mr. Kuiken will replenish the dirt pile if it goes down. Mr. Kuiken indicated he would not. Councilmember Bukkila asked rather than duplicating the conditional use permit, could the City amend the current one to allow for the three thousand cubic feet and no more. Mr. Kuiken indicated that would be fine and it would be gone within two years. Motion by Trude, Seconded by Knight, to approve the Conditional Use Permit extending the stockpiling/storage of black dirt located at 16563 Hanson Boulevard NW. © Councilmember Bukkila asked if there was a limit included on the conditional use permit. Mr. Carlberg stated there is a limit where any dirt that is removed cannot be replaced with more dirt. Councilmember Trude thought they should add to the first whereas of the conditional use permit that Mr. Kuiken has requested a CUP for stockpiling three thousand cubic yards of fill, strike the word "sand" from the permit, and leave the wording as "fill ". The Council concurred with Councilmember Trude's amendment. Councilmember Howard indicated in the CUP there is not mention of replenishment of the dirt. Motion carried unanimously. (See Resolution R009 -13) ACCEPT FEASIBILITY REPORT /ORDER PUBLIC HEARING 112- 28INIGHTINGALE STREET NW RECONSTR UCTION Councilmember Knight requested this item be pulled to discuss the comer on Nightingale Street and Crosstown Boulevard because the problem had never been resolved. Mr. Berkowitz stated any improvements to the intersection at Crosstown Boulevard and Nightingale Street are not included in this project. They will be reconstructing the road north of the intersection all the way up to 1615 Avenue. © Mr. Berkowitz reviewed the project with the Council. Councilmember Trude noted the City has received all the correspondence from the residents regarding this project. © Regular Andover City Council Meeting Minutes —January 15, 2013 Page 5 Motion by Knight, Seconded by Trude, to accept the feasibility report and order the public hearing for Project 12 -28, Nightingale Street NW Reconstruction. Motion carried unanimously. (See Resolution R006 -13) SCHEDULE FEBRUARY COUNCIL WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Knight, Seconded by Bukkila, to schedule a Workshop Meeting on February 26, 2013, at 6:00 p.m. Motion carried unanimously. Mr. Dickinson noted he will be adding a MPCA update on the WDE site to the Workshop meeting agenda. ADMINISTRATOR REPORT © City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders /community events. MAYORICOUNCIL INPUT (Fence Request at 15949 Crane Street) Mayor Gamache officially requested they talk about the 15949 Crane Street request from the Nightingales on the fencing for their home. He would like to look at this at the next Council Workshop. (North Metro Mayors Association Board Meeting Invite) Mayor Gamache invited the Council to the North Metro Mayors Association Board meeting at the Harvest Grill on January 23, 2013. He noted Senate Majority Leader Bakk will be there. (Mayors Annual Snowmobile Ride) Mayor Gamache stated they are planning the Mayor's Annual Snowmobile Ride at Anoka County Fair Grounds on Saturday, January 19, 2013. (Subway Pizza) Mayor Gamache noted at the new Subway in Andover, they are now making pizzas. Mr. Dickinson noted that aspect of the new Subway is not yet open. (Ribbon Cutting Event) Mayor Gamache stated he attended the ribbon cutting at the Wiechert Realty office at Clocktower Commons, which is doing great in the City. © (Fire Fighter Recognition Dinner) Councilmember Bukkila stated on Saturday, she attended the Fire Department Recognition dinner. She was impressed with the number of fire fighters that have stayed on 25 and 30 years working for the City in a part time capacity. Councilmember © Regular Andover City Council Meeting Minutes —January 15, 2013 Page 6 Trude thought they should do some type of award for them at the Council level. The Council discussed ways they could recognize the Fire Fighters for their time and contribution to the community. Mayor Gamache recessed the regular City Council meeting at 8:15 p.m. to a closed session of the City Council to discuss Public Works Union Negotiations. The City Council reconvened at 8:27 p.m. ADJOURNMENT Motion by Howard, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:28 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary LWI C Regular Andover City Council Meeting Minutes —January 15, 2013 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JANUARY 15, 2013 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDA APPROVAL ................................................................................... ............................... 1 APPROVAL OF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 1 Approve Payment of Claims ........................................................................ ............................... 2 Approve 2012 Pay Equity Compliance Report ............................................ ............................... 2 Approve Debt Service Payments ................................................................. ............................... 2 Approve Resolution Designating 2013 Board of Appeal & Equalization (See Resolution R007 -13) .............................................................................................. ............................... 2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 2 APPROVE CONDITIONAL USE PERMIT — AUTOMOBILE SERVICE STATION (AUTO REPAIR AND SERVICE) —1716 BUNKER LAKE BOULEVARD NW (See Resolution R008- 13) ....................................................................................................... ..............................2 APPROVE AMENDED CONDITIONAL USE PERMIT —16563 HANSON BOULEVARD NW — NORLEX TURF (See Resolution R009 -13) .................................... ............................... 3 ACCEPT FEASIBILITY REPORT /ORDER PUBLIC HEARING /12- 28/NIGHTINGALE STREET NW RECONSTRUCTION (See Resolution R006- 13) ............... ............................... 4 SCHEDULE FEBRUARY COUNCIL WORKSHOP MEETING ................. ............................... 5 ADMINISTRATOR'S REPORT ..................................................................... ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 5 Fence Request at 15949 Crane Street .......................................................... ............................... 5 North Metro Mayors Association Meeting Invite ........................................ ............................... 5 Mayors Annual Snowmobile Ride ............................................................... ............................... 5 SubwayPizza ............................................................................................... ............................... 5 RibbonCutting Event .................................................................................. ............................... 5 Fire Fighter Recognition Dinner .................................................................. ............................... 5 ADJOURNMENT............................................................................................ ..............................6 S