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HomeMy WebLinkAboutCC - February 19, 2013C 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, February 19, 2013 Call to Order — 7:00 p.m. Pledge of Allegiance Special Presentation — Introduction of Anoka County Sheriff Deputies Resident Forum Agenda Approval 1. Approval of Minutes (1/28/13 Special; 1/29/13 Special; 2/5/13 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Accept Petition/Order Feasibility Report/13- 17/4038 — 153`d Ln. NW /Storm Sewer Pipe Extension — Engineering 4. Approve Northwoods East Park Improvements — Engineering 5. Approve to Terminate Joint Powers Agreement/Crooked Lake Elementary School Playground Equipment — Engineering 6. Approve Resolution Setting Annual Income Level for Senior Citizens and Disabled Individuals for Deferral of Assessments and Reduced Sanitary Sewer Rates — Administration © Discussion Items 7. Anoka County Sheriff's Office Monthly Report — Sheriff 8. Hold Public Hearing/Order Plans & Specifications /12- 28/Nightingale Street NW Reconstruction - Engineering 9. Approve Amended CUP /SUP — Andover Downtown Center — 13 73 5 Round Lake Boulevard NW — Planning 10. Presentation of Sports Complex Master Plan/3535 -1615` Avenue NW /12 -31 — Engineering 11. Order Improvement/Order Plans and Specifications /12 -31 /Sports Complex/3535 -1615` Avenue NW - Engineering Staff Items 12. Schedule March Council Workshop Meeting — Administration 13. Administrator's Report —Administration Mayor /Council Input Adjournment !1 4 Y O F OVE REGULAR ANDOVER CITY COUNCIL MEETING — FEBRUARY 19, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, February 19, 2013, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Public Works Director /City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others 0 PLEDGE OFALLEGIANCE SPECIAL PRESENTATION — INTRODUCTION OF ANOKA COUNTY SHERIFF DEPUTIES Sheriff Stuart updated the Council on activities the Sheriff's Office has been doing in the County. Commander Halweg and Chief Deputy Wells introduced the 2013 Sheriff Deputies that will be patrolling for Andover. The Council thanked the Sheriff's Office for all the work they have done throughout the years. RESIDENT FORUM No one wished to address the Council. Gll.1�3U %i_7 Staff requested the Council remove Item #6, Approve Resolution Setting Annual Income Level for Senior Citizens and Disabled Individuals for Deferral of Assessments and Reduced Sanitary Sewer Rates. Staff submitted supplemental information for Item #7, Anoka County Sheriffs Office Monthly Report. ® Regular Andover City Council Meeting Minutes — February 19, 2013 Page 2 Motion by Knight, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES January 28, 2013, Special Meeting: Correct as written. Motion by Trude, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. January 29, 2013, Special Meeting: Correct as written. Motion by Trude, Seconded by Bukkila, to approve the minutes as presented. Motion carried 4 ayes, 1 present (Howard). February 5, 2013, Regular Meeting: Correct as written. Motion by Howard, Seconded by Knight, to approve the minutes as presented. Motion carried 4 ayes, 1 present ( Trude). CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Accept Petition/Order Feasibility Report/13- 17/4038 —153`d Lane NW /Storm Sewer Pipe Extension (See Resolution R014 -13) Item 4 Approve Northwoods East Park Improvements Item 5 Approve to Terminate Joint Powers Agreement /Crooked Lake Elementary School Playground Equipment Motion by Bukkila, Seconded by Howard, approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT Commander Halweg updated the Council on the January monthly Sheriff's report. HOLD PUBLIC HEARING /ORDER PLANS & SPECIFICATIONS /12- 28INIGHTINGALE STREET NW RECONSTRUCTION Mr. Berkowitz explained the City Council is requested to hold a public hearing for Project 12 -28 Nightingale Street NW Reconstruction. Mr. Berkowitz reviewed the information with the Council. © Regular Andover City Council Meeting Minutes — February 19, 2013 Page 3 Councilmember Trude asked if it was correct that curb was being placed in one area so it will continue to be considered a ditch section road. Mr. Berkowitz stated that is correct. The reason they will be putting curb in is to try to get less of a wetland impact for the trail and move it closer to the roadway. Councilmember Knight asked why the trail is not being brought up to the church and what the plan for the intersection at Crosstown Boulevard is. Mr. Berkowitz stated when looking at the trail there was consideration of how far north they should go and determined where a trail loop connection would be appropriate. It was felt the trail loop should end at 157th Lane to serve that area. Mr. Berkowitz noted a consultant has been hired to look at several intersections within the corridor around Andover High School and will also look at the most feasible options for the Crosstown/Nightingale intersection. The Council and staff discussed possible plans for the intersection at Crosstown Boulevard and Nightingale Street. Motion by Knight, Seconded by Howard, to open the public hearing. Motion carried unanimously. © Mr. Steve Peterson, 15757 Martin Street NW, complimented City staff on the design and thought they did a good job. His comment was regarding the extension of the trail along Nightingale Street and suggested it be extended all the way up to 159th Lane NW. He thought this would have tremendous benefits to everyone. He felt extending the trail farther north would benefit the children walking to school along the road and keep them safe. Mr. Peterson stated to extend the trail from 157th Lane to 159th Lane would add approximately 5% to the project costs which would give access to around 250 people and felt this was a good use of taxpayer dollars. He also would like the Council to consider adding a bench along the trail at some point. He submitted a petition of 175 residents living along the corridor supporting the trail extension. Mr. Peterson read the petition and a couple of comments from the residents that signed the petition to the Council. Councilmember Trude asked if the petition was to extend the trail to 159th Lane. Mr. Peterson indicated that was correct. Councilmember Trude asked if Mr. Peterson is aware that the shoulders were going to go from eight feet to five feet after the improvements and was he okay with that. Mr. Peterson stated it concerns him a little because people are using the shoulder right now and if it is shortened, it will exacerbate the problem. Councilmember Bukkila thought there was a little bit of confusion because the Council did not have an issue with the trail as currently proposed by staff. Councilmember Bukkila stated the © petition is to create a trail that the Council already approved; the petition is not specific that they are requesting just an extension of a trail. She wondered if a five -foot shoulder would still be relevant if there was a trail in the same area. Mr. Peterson stated if there is a trail, then the shoulders could be made five feet. Mr. Peterson stated the petition is to extend the trail to 159th ® Regular Andover City Council Meeting Minutes — February 19, 2013 Page 4 Lane rather than 157th Lane. Councilmember Bukkila stated she would like to get information from residents who would be cut off from the trail and if those residents wanted a trail extended farther north. Councilmember Knight asked what the cost would be to extend the trail. Mr. Berkowitz stated they looked at the cost to extend the trail from 157th Lane to 161 st Avenue and it was approximately $100,000. Councilmember Howard asked if there would be wetland issues if extending the trail. Mr. Berkowitz reviewed locations along the trail where there would be issues. Mr. Jerry Saarenpaa stated his concern is the assessment of $3,000 per unit because he no longer lives there but still has property along there. He wondered about the people behind him not on Nightingale Street, and what their assessment is going to be. Mayor Gamache explained the City policy regarding road reconstruction and assessments to Mr. Saarenpaa. ® Mr. Marc Angell, 16070 Quay Street NW, stated the extension to 1591h Lane could reduce the amount of foot traffic on a high speed road that kids would have to make. Mr. Mark Krause, 15783 Martin Street, stated he would agree with extending the trail to 159th Lane because he felt this is a safety issue. Mr. Bruce Johnson, 15450 Nightingale Street, had called Mr. Berkowitz indicating he could not afford the assessment fees. Motion by Trade, Seconded by Knight, to close the public hearing. Motion carried unanimously. Mayor Gamache recapped possible access points along the trail through the neighborhoods. He hesitated going any farther north along Nightingale Street because the County does not have any trails on 161 st Avenue. He would not want to encourage people to use a trail up to 161" Avenue and then have nowhere to go on a trail from there. Mayor Gamache suggested making a connection on Linnet Street on an easement the City has. Mr. Peterson did not think people would go out of their way into a neighborhood to continue onto a trail. He thought this would be a secondary solution by encouraging people to use a trail along Linnet Street. © Councilmember Trade did not think that spending an additional $50,000 to extend the trail would be too much. She felt it would be worth the money because people use the trails and it is safer than walking along the shoulder of a road. She suggested they extend the trail to 159th © Regular Andover City Council Meeting Minutes — February 19, 2013 Page 5 Lane. Motion by Trude, Seconded by Knight, to approve Resolution R015 -13, ordering the improvement of Project 12 -28, Nightingale Street NW Reconstruction, and to consider extending the trail from 157`" Lane to 159`h Lane. Further Discussion: Mayor Gamache asked where the additional money would come from to extend the trail from 157`h Lane to 159`h Lane. Mr. Dickinson stated the money would have to flow through the Road and Bridge Fund and then be reimbursed by State Aid. He thought this was something that needed to be reviewed to assure the trail extending to 159`h Lane would be covered by State Aid. Councilmember Bukkila stated in looking at Mr. Peterson's petition, she thought his comments had merit but had to disregard some of the petition for lack of addresses. She indicated what was weighing on her mind is the idea that it is going to provide a significant amount of access to parkland and greater recreational activities than what is available in that area, although it is a minimal number of residents. She stated she could not vote in favor of this tonight without © knowing what the cost would be. Motion carried 4 ayes, 1 nay ( Bukkila). APPROVE AMENDED CUP /SUP — ANDOVER DOWNTOWN CENTER — 13735 ROUND LAKE BOULEVARD NW Mr. Carlberg explained the applicant, Mike Frattalone of Frattalone's Ace Hardware, is seeking to amend the special use /conditional use permit issued in 1988 to expand the permitted outdoor displays, sales, and storage at 13735 Round Lake Blvd NW to include side and rear locations with City approval. Mr. Carlberg reviewed the information with the Council. Mr. Mike Frattalone, Frattalone's Ace Hardware, Arden Hills Minnesota, stated he is fine with the plan that was discussed. Mayor Gamache stated in removing the parking space on the east side, there is a fire hydrant and curb and he wondered if that would remain. Mr. Carlberg indicated it would remain but the curb could be cut down in size and the City would ask Mr. Frattalone to remove the striped areas and modify the median to still protect the hydrant and create a drive lane so there would be three drive lanes in that area. This would alleviate the potential issue of a tie up of traffic if someone © was loading product. Councilmember Trude asked if they could extend the current metal fence to screen the product in the garden area on the side of the store. She was also concerned about pallets being stacked as © Regular Andover City Council Meeting Minutes — February 19, 2013 Page 6 high as the fence and would like to limit the pallet height to four feet. She suggested adding planters to the front of the store as additional screening to the front of the garden center to enhance the site and hide the product from view from the front of the store. Councilmember Howard stated his concern is with the fire hydrant and he would like to find a way to move it, if possible. Mr. Carlberg indicated they will need to work with the Fire Department to evaluate what needs to be done to protect the fire hydrant. Mayor Gamache stated he did not want to add any more fencing to the front of the building because there have not been any complaints from the neighborhood. He would support what the Planning and Zoning Commission has recommended. The Council discussed storage and stacking of pallets with the applicant. Councilmember Trude stated she would like to change the dates in resolution Condition 7 because she thought this would be too restrictive since the permit impacts the entire mall and outdoor sales of Christmas trees occur in the parking lot in front of County Market. Mr. Frattalone indicated he would be willing to work with staff on dates. © Councilmember Trude stated on Item 7 she would like to change the wording to "Items may be displayed and sold on the east side of the mall in the rear and side yards on the outside of the fenced area from March 15th to November 15th„ Councilmember Trude stated she would like to introduce the resolution which amends the Special Use Permit that is existing on the property already with the conditions that were drafted by the Planning Commission with the suggested revision to Condition 7. Motion by Trude, Seconded by Howard, to approve the Conditional Use Permit Amendment with eight conditions and revisions to Condition 6 and 7. Further Discussion: Councilmember Bukkila stated she would like to strike Condition 5. Councilmember Howard stated he would like to leave this in so the area remains neat and uncluttered and a portion of the fence will still be visible and the higher items can be stored in the back of the building. Mr. Frattalone stated he would have to travel from the store all the way to the back fence to load up someone's product and they normally stack pallets two high. He would only use pallets that are open and selling up by the fence and would store large pallets in the back against the fence. Councilmember Bukkila stated this is not a cumbersome thing and goes down as it is being used. Councilmember Trude thought they would need a vote on this because it was a safety issue. Councilmember Howard agreed. City Attorney Baumgartner stated on Condition 6, he would suggest rewriting to read: "Eleven parking spaces on the east property line be removed and the associated islands be reconfigured, Regular Andover City Council Meeting Minutes — February 19, 2013 Page 7 consistent with an approved site plan, to create a new drive lane to improve traffic flow." Councilmember Trade accepted this as a friendly amendment to the motion. Motion approved 3 ayes, 2 nays (Bukkila, Gamache) (See Resolution R016 -13) PRESENTATION OF SPORTS COMPLEX MASTER PLAN 13535 —161sT AVENUE NW /12- 31 Mr. Berkowitz updated the Council and residents on the history of the parcel of land. Mr. Jason Amberg, WSB, made a presentation of the Sports Complex Master Plan located at 3535 —161St Avenue NW. Councilmember Knight asked if there would be room for people to park alongside the roadway and still have two lanes of traffic. Mr. Amberg stated at this time there is not and he thinks this would be a safety issue. Councilmember Knight stated he has heard some people request a tennis court and wondered if © Mr. Amberg knew of this request. Mr. Amberg stated he has only had one request for a tennis court and that was after the open house was conducted. Councilmember Knight asked how big is the disc golf area. Mr. Amberg stated it would be a three -hole disc course. Councilmember Knight asked if the park and parking area will be lit. Mr. Amberg indicated it would be lit as part of the plan. Councilmember Knight asked on the two cul -de -sacs coming from the east, how the City can make sure they are not used as outlets or parking areas. Mr. Berkowitz stated like any park, once they put a park in action, they will see what the issues would be. If there are issues, the City will work with the neighborhood in putting no parking signs where needed. He suggested they not do anything until they can evaluate the situation. Mr. Berkowitz noted that the city property does not immediately abut the cul -de -sacs. Mrs. Bonnie Delia, 16485 Tulip Street, thought the Frisbee golf area may be better placed farther south near the parking area and roadway. This will alleviate the parking in the cul -de -sac and also walking through private property to get to it. Councilmember Knight stated some of the trails will be fairly remote and he thought lighting on the trails would provide safety. Councilmember Trade did not think they would want too much © lighting because that attracts people to stay there at night. Mrs. Dehn stated at the open house the concern was with lighting and safety. She thought it would be wise to install a security camera at the entrances and around the park to ensure safety. Regular Andover City Council Meeting Minutes — February 19, 2013 Page 8 The residents wanted to make sure that the lighting was not too invasive and were okay with the additional noise if they can ensure safety and limiting of light. Mrs. Dehn thought there should be ample parking for tournaments and they also need to make sure the parking areas are paved. She stated the residents in the area are interested in recycling and suggested placing more garbage and recycle containers in all the parks. She also thought the City should have a trail going up Tulip Street because the road has curves and is dangerous in areas where vehicles do not see people along the side of the road. Mr. Marc Angell stated he did not see any reason for City parks to be open after dusk because most vandalism happens in the parks after dark. He stated they do not want to see any lights shining in their neighborhood and wants to keep the lights conducive to just the field lights. He would like to make sure they have a secure safe crosswalk at the intersection of 161" Avenue and Tulip Street because the parking lots in both parks will be used consecutively together. He believed Quay Street will be used for parking when there is overflow so he would like to see the City install some type of "no complex activity parking" signage. He also felt paving the parking lots would be beneficial to everyone and they should plan the park right the first time. He would like the Council to allow the restroom facility that is planned to go into Phase One. Mr. Angell © stated it would be great if the City could work with the Youth Associations on the concession stand and to have them open during all events. He wondered if they could have some type of permanent housing for the garbage and recycling, as it would help keep things looking tidy. He wondered how they will control erosion on the trails if they are not paved. Mr. Angell implored the Council to look at the financial situation in the world and try to do all the phases at once instead of waiting a number of years. Councilmember Trude asked if Mr. Angell would support a voter referendum. Mr. Angell stated he would support that. Mrs. Dehn stated she would like the Council and staff to consider the naming of the park "Bennett Park" because it was once her parent's farm. Mr. Chris Zenner, 16134 Tulip, asked where the corner parking lot entrance comes out on Tulip Street. Mr. Amberg stated it is located where the City constructed the curb cut. Mr. Zenner wondered if it could be moved because of sight issues. Mayor Gamache asked if the lights for the parking lot would be connected to the fields so they will go off simultaneously. Mr. Berkowitz stated they can put the lights on timers to shut off the lighting fifteen minutes after the field lights go off or after the park closes, if the Council desires. Commissioner Ted Butler, Park Commission, thanked the public for coming to the open house Q and this meeting. He thought they had an excellent plan and now need to figure out how to make this happen in a timely way. Mr. Berkowitz commented the plan is to extend a water main to the roadway and ultimately Pine © Regular Andover City Council Meeting Minutes — February 19, 2013 Page 9 Hills Park. In regard to "no complex parking" signage, he suggested the City see what the patterns are and then have the resident's petition for signs, if needed. Councilmember Trude thought the plans looked gorgeous and she is sure City staff will work with the Park Commission to work on any issues. ORDER IMPROVEMENTS /ORDER PLANS AND SPECIFICATIONS 112 -31 1SPORTS COMPLEX13 53 5 —1 61sT AVENUE NW Mr. Berkowitz explained the City Council is requested to order the improvement for Phase 1 and direct preparation of plans and specifications for Project 12 -31, Sports Complex located at 3535 —1615` Avenue NW. Mr. Berkowitz reviewed the information with the Council. Councilmember Trude wondered if they go ahead and order plans and specs, they are not obligated to spend more than in their budget until they get further along. Mr. Dickinson indicated that is correct. QMotion by Knight, Seconded by Bukkila, to approve Resolution R017 -13, ordering the improvement and directing preparation of plans and specifications and discuss funding options for Phase 1 for Project 12 -31, Sports Complex located at 3535 —161" Avenue NW. Further discussion: Councilmember Trude stated she would like to discuss this further at a Council Workshop and possibly look at a referendum to fund this all at once. Mr. Dickinson indicated that a referendum may delay the project. Mayor Gamache stated they should look at what the Phase 1 costs are and also bring in Phases 2 and 3 so they know what they are dealing with and what different ways to finance this are available, including the possibility of paving parking lots and looking at any additional parking they might be needed at Pine Hills Park. Mr. Berkowitz stated the estimate to pave the roadways and parking lots is $330,000, including curb and gutters. Motion carried unanimously. SCHEDULE MARCH COUNCIL WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. Regular Andover City Council Meeting Minutes — February 19, 2013 Page 10 Motion by Bukkila, Seconded by Howard, to schedule a Workshop Meeting on March 26, 2013, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/ClP projects, and meeting reminders /community events. MA YORICO UNCIL INPUT (Boy Scout Breakfast) Mayor Gamache stated the Boy Scout Breakfast is Thursday, February 21St at 7:29 a.m. ADJOURNMENT Motion by Knight, Seconded by Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 10:25 p.m. © Respectfully submitted, Sue Osbeck, Recording Secretary X REGULAR ANDOVER CITY COUNCIL MEETING MINUTES —FEBRUARY 19, 2013 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 SPECIAL PRESENTATION — INTRODUCTION OF ANOKA COUNTY SHERIFF DEPUTIES.................................................................................................. ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Item2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Accept Petition/Order Feasibility Report/13- 17/4038 —153`d Lane NW /Storm Sewer Pipe Extension (See Resolution R014- 13) ........................................... ............................... 2 Item 4 Approve Northwoods East Park Improvements ............................ ............................... 2 Item 5 Approve to Terminate Joint Powers Agreement/Crooked Lake Elementary School PlaygroundEquipment ......................................................................... ............................... 2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 2 HOLD PUBLIC HEARING /ORDER PLANS & SPECIFICATIONS /12- 28/NIGHTINGALE STREET NW RECONSTRUCTION (See Resolution R015- 13) ............... ............................... 2 p APPROVE AMENDED CUP /SUP — ANDOVER DOWNTOWN CENTER —13735 ROUND LAKE BOULEVARD NW (See Resolution R016 -13) .............................. ............................... 5 PRESENTATION OF SPORTS COMPLEX MASTER PLAN /3535 —161sT AVENUE NW /12- 31 ................................................................................................................. ............................... 7 ORDER IMPROVEMENTS /ORDER PLANS AND SPECIFICATIONS /12 -31 /SPORTS COMPLEX/3535 — 161sT AVENUE NW (See Resolution R017- 13) ........ ............................... 9 SCHEDULE MARCH COUNCIL WORKSHOP MEETING ........................ ............................... 9 ADMINISTRATORREPORT ...................................................................... ............................... 10 MAYOR/COUNCIL INPUT ......................................................................... ............................... 10 BoyScout Breakfast .................................................................................. ............................... 10 ADJOURNMENT.......................................................................................... ............................... 10 H