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CC - April 2, 2013
X 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, April 2, 2013 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (3/19/13 Regular; 3/19/13 Closed) Consent Items 2. Approve Payment of Claims —,Finance 3. Accept Feasibility Report/Waive Public Hearing/13- 17/4038 — 153`d Ln. NW /Storm Sewer Pipe Extension — Engineering 4. Approve Easement /11- 47/173rd Ln. NW, Heather St. NW & 174th Ave. NW /Gravel Road Paving — Engineering 5. Approve Used Vehicle Sales Business License /3138 -162 "d Lane NW —Administration 6. Approve Appointment— Streets Maintenance Worker— Administration Discussion Items 7. Discuss /Approve 2014 Budget Development Guidelines — Administration 8. Discuss /Approve 2013 Budget Implementation Directives and Expectations - Administration Staff Items 9. Discuss Rescheduling April Council Workshop — Administration 10. Schedule April EDA Meeting— Administration 11. Administrator's Report — Administration Mayor /Council Input Closed Session — Property Negotiations PID #22- 32 -24 -42 -0006 Update on Open Space Property Purchase Negotiations Adjournment U REGULAR ANDOVER CITY COUNCIL MEETING —APRIL 2, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, April 2, 2013, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson City Attorney, Scott Baumgartner Others PLEDGE OF ALLEGIANCE RESIDENT FORUM 0 No one wished to address the Council. AGENDA APPROVAL Staff presented supplemental information for Consent Item #5. Councilmember Trude asked to have this item removed for discussion. Staff requested the Council remove the Closed Session Update on Open Space Property Purchase Negotiations from the agenda. Motion by Knight, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OFMINUTES March 19, 2013, Regular Meeting: Correct as written. Motion by Trude, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. March 19, 2013, Closed Session Meeting: Correct as written. Motion by Howard, Seconded by Knight, to approve the minutes as presented. Motion carried unanimously. © Regular Andover City Council Meeting Minutes —April 2, 2013 Page 2 CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Accept Feasibility Report/Waive Public Hearing/13- 17/4038 —153`d Ln NW /Storm Sewer Pipe Extension (See Resolution R026 -13) Item 4 Approve Easement/11- 47/173' Ln NW, Heather St. NW & 174th Ave. NW /Gravel Road Paving Item 6 Approve Appointment — Streets Maintenance Worker Motion by Bukkila, Seconded by Howard, approval of the Consent Agenda as read. Motion carried unanimously. APPROVE USED VEHICLE SALES BUSINESS LICENSE 13138 -162ND LANE NW Mr. Dickinson noted Mr. Aleks Moz, Owner of Crown Eagle Autos, Inc., has applied for a Used Vehicle Sales Business License. Mr. Dickinson reviewed the staff report with the Council. 10 Councilmember Trude stated she had this item pulled as the applicant has not complied with what has been requested by staff, even with the supplemental information the Council received. She thought there needed to be two conditions included in the motion for approval. If the work identified in the CUP does not get completed on the property during the year, this license would not be renewed. Mr. Dickinson indicated the application is complete and Council did get the correct copy of the application. Motion by Trude, Seconded by Howard, to approve the Used Vehicle Sales Business License /3138 162 "d Lane NW, for the period April 3, 2013 through December 31, 2013, with two conditions: 1. City approved site work and landscaping be completed by July 1, 2013 2. License renewal will be contingent on that works completion. Motion carried unanimously. DISCUSS /APPROVE 2014 BUDGET DEVELOPMENT GUIDELINES Mr. Dickinson explained City Administration is starting to focus on the 2014 Annual Operating Budget Development process and is looking to the City Council to establish the Council's guidelines for the preparation of the 2014 Annual Operating Budget. Mr. Dickinson reviewed the staff report with the Council. Motion by Bukkila, Seconded by Knight, to approve the 2014 Budget Development Guidelines as presented by staff. Motion carried unanimously. ® Regular Andover City Council Meeting Minutes —April 2, 2013 Page 3 DISCUSS /APPROVE 2013 BUDGET IMPLEMENTATION DIRECTIVES AND EXPECTATIONS Mr. Dickinson explained the City of Andover 2013 General Fund Budget contains total revenues of $9,356,581 and total expenditures of $9,640,429 (includes $20,500 of 2012 budget carry forwards), a decrease in fund balance is planned. Adopting budget implementation directives and expectations by the governing body is a recommended financial practice and is viewed positively by rating agencies. Motion by Trude, Seconded by Bukkila, to approve the 2013 Budget Implementation Directives and Expectations. Motion carried unanimously. DISCUSS RESCHEDULING APRIL COUNCIL WORKSHOP MEETING Mr. Dickinson explained the Council has scheduled the Council Workshop for the month of April for a number of miscellaneous business items on April 23`d at 6:00 p.m. Members of the Council have expressed interest in rescheduling that workshop. Motion by Trude, Seconded by Howard, to reschedule the April 23, 2013 Workshop Meeting to April 30, 2013, at 6:00 p.m. Motion carried unanimously. SCHEDULE APRIL EDA MEETING Mr. Dickinson requested the Council schedule the April EDA Meeting for April 16, 2013 at 6:00 p.m. Motion by Bukkila, Seconded by Knight, to schedule a EDA Meeting on April 16, 2013, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT Mr. Dickinson updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders /community events. MAYOR/COUNCIL INPUT (Chamber Meeting) Mayor Gamache stated he went to a meeting at the Fountains in Ramsey, put on by the Chamber to talk about Highway 10 issues. He stated there were a lot of businesses there and they were looking to get Highway 10 upgraded. © (Library on the Go Kiosk at Community Center) Councilmember Trude showed photos of the library kiosk that will be available at the Community Center. She explained a little about how the kiosk will work. ® Regular Andover City Council Meeting Minutes —April 2, 2013 Page 4 RECESS: Mayor Gamache recessed the regular City Council meeting at 7:40 p.m. to a Closed Session of the City Council to discuss Property Negotiations PID #22- 32 -24 -42 -0006. RECONVENE: The City Council reconvened at 7:50 p.m. OTHER BUSINESS: Councilmember Knight stated he wrote for the newsletter this month and mentioned the fact that they might not be having the summer music at Andover Station and he invited anyone to either contact the City or the Council if they want to see this continue. Mayor Gamache thought they should try to get back some of the successful bands. Mr. Dickinson indicated Wal -Mart is closing on the Pov's parcel on April 3, 2013. ® ADJOURNMENT Motion by Trude, Seconded by Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 8:00 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary C] © Regular Andover City Council Meeting Minutes —April 2, 2013 Page 5 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — APRIL 2, 2013 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayment of Claims ........................................................................ ............................... 2 Accept Feasibility Report/Waive Public Hearing/13- 17/4038 —153rd Ln NW /Storm Sewer Pipe Extension (See Resolution R026- 13) ........................................... ............................... 2 Approve Easement /11- 47/173rd Ln NW, Heather St. NW & 174h Ave. NW /Gravel Road Paving.................................................................................................. ............................... 2 Approve Appointment — Streets Maintenance Worker ................................ ............................... 2 APPROVE USED VEHICLE SALES BUSINESS LICENSE /3138 -162ND LANE NW ............. 2 DISCUSS /APPROVE 2014 BUDGET DEVELOPMENT GUIDELINES ..... ............................... 2 © DISCUSS /APPROVE 2013 BUDGET IMPLEMENTATION DIRECTIVES AND EXPECTATIONS....................................................................................... ............................... 3 DISCUSS RESCHEDULING APRIL COUNCIL WORKSHOP MEETING ............................... 3 SCHEDULE APRIL EDA MEETING ............................................................ ............................... 3 ADMINISTRATOR'S REPORT ..................................................................... ............................... 3 MAYOR/COUNCIL INPUT ........................................................................... ............................... 3 ChamberMeeting ......................................................................................... ............................... 3 Library on the Go Kiosk at Community Center ........................................... ............................... 3 OTHERBUSINESS ........................................................................................ ............................... 4 ADJOURNMENT............................................................................................ ............................... 4 U