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HomeMy WebLinkAboutCC - April 16, 2013A 1� DOVE^---- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, April 16, 2013 Call to Order — 7:00 p.m. Pledge of Allegiance Special Presentaiton — North Metro Soccer Donation Proclamation - Arbor Day Resident Forum Agenda Approval 1. Approval of Minutes (3/26/13 Workshop; 4/2/13 Regular; 4/2/13 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Declaration of Encroachment Easement, Conditions and Covenants /13- 17/4038 —153rd Ln. NW /Storm Sewer Pipe Extension — Engineering 4. Accept Donation/North Metro Soccer Assoc. /12 -31 /Sports Complex/3535 - 161" Avenue NW - Engineering 5. Approve Resolution/Request MnDOT to Conduct Speed Study /165d' Ave. NW West of 7t' Ave. - Engineering 6. Approve Classification and Sale of Tax Forfeit Properties — Planning © 7. Accept the Dedication of a Drainage and Utility Easement — Christian Brothers Automotive —1716 Bunker Lake Boulevard NW — Planning 8. Accept Resignation/Approve Hiring — Receptionist Administration 9. Consider Approval/Extension of Liquor License /Tanners Station —Administration 10. Approve Purchase Agreement/1929 Crosstown Blvd. NW — Administration 11. Approve 2013 Residential Recycling Agreement with Anoka County - Recycling Discussion Items 12. Anoka County Sheriff's Office Monthly Report — Sheriff 13. Discuss Awarding Bid/l 1- 47/174`" Ave. NW, Heather St. NW & 173rd Ln. NW - Engineering 14. Public Hearing/Vacation of Easement/17446 & 17480 Butternut Street NW — Planning 15. Accept the Dedication of Drainage and Utility Easements /17446 & 17480 Butternut Street NW — Planning 16. Public Hearing/Private Kennel License /3420 -156 "' Avenue NW — Administration Staff Items 17. Schedule May EDA Meeting —Administration 18. Administrator's Report — Administration Mayor /Council Input Adjournment X ANA6Wt f'i'a REGULAR ANDOVER CITY COUNCIL MEETING —APRIL 16, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, April 16, 2013, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trude and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works /City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others 0 PLEDGE OFALLEGIANCE SPECIAL PRESENTATION— NORTHMETRO SOCCER DONATION Mr. Sean Beggin, North Metro Soccer Association, presented Andover and Mayor Gamache a donation of $40,000 for the development of the ball fields along Tulip Street in Andover. PROCLAMATION — ARBOR DAY Mayor Gamache proclaimed Friday, April 26, 2013 as Arbor Day in Minnesota. RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Staff presented supplemental information for the monthly report from the Sheriff's Department. Motion by Bukkila, Seconded by Knight, to approve the Agenda as presented. Motion carried unanimously. © Regular Andover City Council Meeting Minutes — April 16, 2013 Page 2 APPROVAL OF MINUTES March 26, 2013, Workshop Meeting: Tabled. Councilmember Trade requested a correction on page three, line five, the word land should read lane. She also noted they had a major presentation regarding the update on Andover Area Traffic Analysis and there is really no information on what they heard and she would like staff to interject the topics that were covered in that analysis and some reference to the report on file at City Hall. Councilmember Trade stated on page four, lines 26, 27 and 28 it states there was discussion and some of the Council felt performance reviews should be done semi - annually. She thought there was discussion but the consensus was not what was in the minutes. She would like that sentence to better reflect what the Fire Chief understood. She thought the consensus was they were going to stay with the recommendation of the Fire Chief to stay with the annual. Councilmember Bukkila stated she would take the credit for it and they can end the sentence at "regarding performance reviews" and delete the remainder through line 28. Councilmember Trade ® agreed. Motion by Trade, Seconded by Bukkila, to table the minutes to the May 7d' Council meeting. Motion carried unanimously. April 2, 2013, Regular Meeting: Correct as written. Motion by Trade, Seconded by Knight, to approve the minutes as presented. Motion carried unanimously. April 2, 2013, Closed Session Meeting: Correct as written. Motion by Trade, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Declaration of Encroachment Easement, Conditions and Covenants, 13- 17/4038 — 153' Ln NW /Storm Sewer Pipe Extension Item 4 Accept Donation/North Metro Soccer Association/I2 -31 /Sports Complex /3535 — 161 st Avenue NW (See Resolution R027 -13) Item 5 Approve Resolution/Request MnDOT to Conduct Speed Study /165th Avenue NW, West of 7th Ave (See Resolution R028 -13) Item 6 Approve Classification and Sale of Tax Forfeit Properties (See Resolution R029- © Regular Andover City Council Meeting Minutes —April 16, 2013 Page 3 13) Item 7 Accept the Dedication of a Drainage and Utility Easement — Christian Brothers Automotive —1716 Bunker Lake Boulevard NW Item 8 Accept Resignation/Approve Hiring — Receptionist Item 9 Consider Approval /Extension of Liquor License /Tanners Station Item 10 Approve Purchase Agreement /1929 Crosstown Blvd NW Item 11 Approve 2013 Residential Recycling Agreement with Anoka County Motion by Trude, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTYSHERIFF'S OFFICE MONTHLYREPORT Inspector Scott Knealing presented the Anoka County Sheriff s Office monthly report for March, 2013. Mayor Gamache asked if the Sheriff Department will have any kind of recognition for the deputy who risked his life saving another's by pulling them out of the water to safety. Inspector QKnealing indicated it will be a nomination process and likely the deputy will receive a commendation. Councilmember Knight thought the City should recognize the deputy in some way too. Mayor Gamache agreed. DISCUSS AWARDING BID /11- 471174TH AVE NW, HEATHER ST NW & 173RD LN NW The City Council is requested to receive bids and consider award of the contract for the Projects 11 -47, 173rd Lane NW, Heather Street NW & 174th Avenue NW, and 13 -08, 2013 Curb Repairs. Mr. Berkowitz reviewed the staff report with the Council. Councilmember Bukkila stated she noticed there is additional information regarding drainage in the neighborhood and asked for Mr. Berkowitz to explain how the drainage will be fixed. Mr. Berkowitz stated there is a petition from the neighborhood regarding drainage. Staff was able tc work with the residents on the drainage problem and figure out a detailed storm water design to ultimately protect structures. Mr. David Clifford, 3104 173rd Lane NW, wondered if the assessment would be amortized over ten years. Mr. Dickinson indicated ten years is what they are looking at, normally it would be eight, since this is a large per unit cost the feasibility report identified ten years. Mr. Clifford stated he is completely in favor of the project. Regular Andover City Council Meeting Minutes —April 16, 2013 Page 4 Mayor Gamache asked what the alternate bid is. Mr. Berkowitz stated the alternate bid is separate from this project. They bid out their city wide concrete curb replacement program with a project and this one was selected so they can get that portion done early in the year. The $40,348 does not impact this project at all. Councilmember Bukkila stated to begin with, she is not in favor of this project because they had not researched it as far as what could be done to help the landowners with water mitigation. She wondered if the residents were in favor of this project. The residents at the meeting indicated they are all in favor of going forward with the project. Councilmember Trude stated the additional cost was not much more than what was originally projected for the project and she thought this improvement will significantly improve the values of the homes and help with the drainage problems. She is in favor of this project going forward. Motion by Knight, Seconded by Howard, to Approve Resolution No. R030 -13 Accepting Bids and Awarding the Contract for the Base Bid and Alternate Bid to Omann Brothers Paving Inc. in the Amount of $305, 117.66 for Projects 11- 47, 173rd Lane NW / Heather Street NW / 174th Lane NW & and 13 -08, 2013 Curb Repairs. Mayor Gamache asked what the next step will be. Mr. Berkowitz reviewed the next phase of the proj ect. Motion carried unanimously. PUBLIC HEARINGIVACATIONOFEASEMENT /17446 & 17480 BUTTERNUT STREET NW Mr. Carlberg stated the applicants, Terry Meyer of 17446 Butternut Street NW and Joel Kittelson of 17480 Butternut Street NW, are seeking to vacate their respective side yard drainage and utility easements along the shared lot line. Mr. Carlberg reviewed the staff report with the Council. Motion by Knight, Seconded by Bukkila, to open the public hearing. Motion carried unanimously. No one wished to address the Council. Motion by Trude, Seconded by Howard, to close the public hearing. Motion carried © unanimously. © Regular Andover City Council Meeting Minutes —April 16, 2013 Page 5 Motion by Bukkila, Seconded by Knight, to approve the proposed vacation of drainage and utility easements subject to the conditions of the attached resolutions. Motion carried unanimously. (See Resolutions R031 -13 and R032 -13) ACCEPT THE DEDICA TION OFDRAINA GE AND UTILITYEASEMENTS 117446 & 17480 BUTTERNUT STREET Mr. Carlberg stated Terry Meyer of 17446 Butternut Street NW and Joel Kittelson of 17480 Butternut Street NW are dedicating drainage and utility easements for their respective properties. Mr. Carlberg reviewed the staff report with the Council. Motion by Trude, Seconded by Knight, to accept the dedication of drainage and utility easements for 17446 and 17480 Butternut Street NW. Motion carried unanimously. PUBLIC HEARING /PRIVATE KENNEL LICENSE 13420 —156TH AVENUE NW Mr. Dickinson stated a public hearing has been scheduled to consider approval of a private © kennel license requested by Chris and Diane Sacksteder at 3420 -156th Avenue NW. Mr. Dickinson reviewed the staff report with the Council. Motion by Knight, Seconded by Bukkila, to open the public hearing. Motion carried unanimously. Mr. Chris Sacksteder, 3420 156th Avenue NW, approached the Council to answer questions. He noted they have four dogs, three Rottweilers and one Rottweiler Mix. Mayor Gamache asked if they currently had a fence. Mr. Sacksteder noted they just moved in and do not yet have a fence. He noted two of three dogs are licensed as therapy dogs and been through that training. Mrs. Sacksteder explained the training the dogs have had in order to become therapy dogs. She noted because they are therapy dogs, they need to be friendly and calm and cannot harm people. Mr. Sacksteder showed on the map of their property where they planned to place the fence. Mr. Dave Sullivan, 15441 Quay Street, stated the spruce trees are on his property. They have some initial concern with large dogs in general and their barking. © Mr. Cecil Chesser, 15520 Quay Street, stated their concerns are safety while in their yard and noise at night; they like to sleep with their windows open in nice weather and are concerned with noise at night. Mr. Sacksteder stated it is their intent to keep the dogs confined within the fence Regular Andover City Council Meeting Minutes —April 16, 2013 Page 6 and if there are concerns about a four -foot fence, they could go to five feet if the Council permits it. Mr. Sacksteder noted at night the dogs are kept inside and they want to be good neighbors. He explained he would be willing to exchange phone numbers with the neighbors so if there are any issues they could be notified in order to correct them. Mr. Jim Knoll, 3328 156' Avenue NW, stated he had the same concerns with the barking, containment and viciousness of the breed. He stated they are a frightening animal to him. If the containment is adequate, they are good. He stated noise will be a factor and he wanted to sleep in quiet. He stated he did not build his home next to a kennel and did not expect the City to allow a kennel to be built. Mayor Gamache stated he understood the concerns but what he sees from the Sacksteders is that they have taken the time to follow the rules of the City and appear to be very concerned dog owners who have taken the time to adequately train their dogs. Mr. Dickinson stated the reason the Sacksteders are applying for a kennel license, is because they © have four dogs. If they only had three dogs they would not need a kennel license. Mr. Sacksteder stated four dogs are the most they plan on having; their plan is to maintain two dogs going forward and in the future. Councilmember Trude asked where the gates will be located in the fence. Mr. Sacksteder showed the Council on the map where they plan on having gates and noted they will be locked so no one will be able to get into the yard. Motion by Bukkila, Seconded by Howard, to close the public hearing. Motion carried unanimously. There was no further discussion. Motion by Howard, Seconded by Bukkila, to issue a private kennel license for Chris and Diane Sacksteder, 3420 -156th Avenue NW, for the period of April 17, 2013 through December 31, 2013. Motion carried unanimously. SCHEDULE MAY EDA MEETING Mr. Dickinson requested the Council to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the May 7, 2013 City Council meeting. Motion by Bukkila, Seconded by Howard, to schedule an EDA Meeting on May 7, 2013, at 6:00 p.m. Motion carried unanimously. © Regular Andover City Council Meeting Minutes —April 16, 2013 Page 7 ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development /CIP projects, and meeting reminders /community events. Councilmember Trade asked Mr. Dickinson to make sure the mailings that go out to residents regarding the utility billing changes do not look like junk mail that will be thrown away. She indicated she would hate to have residents be surprised or not get their utility bills paid on time. MAYOR/COUNCIL INPUT (Coon Creek Watershed Board Applications) Councilmember Trade stated the Coon Creek Watershed Board is looking for applications for their Citizen Advisory Board. (League of Women Voters) Councilmember Trade stated the League of Women Voters was successful in getting Mr. Doug Fisher, Anoka County Engineer to come and speak in May. (Recycling Day) Mayor Gamache stated April 27, 2013 is recycling day from 9 -3 at Public © Works facility. (Garage Sale Weekend) Councilmember Bukkila stated May 16' —18", 2013 is the City Wide garage sale weekend in Andover. (Mayor Prayer Breakfast) Mayor Gamache stated May 17, 2013 is the Mayor Prayer Breakfast which will be held at the Fountains in Ramsey. (Andover Pet Clinic) Mayor Gamache stated Andover will be holding a pet clinic on May 4, 2013 at Public Works. ADJOURNMENT Motion by Knight, Seconded by Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 8:30 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary H © Regular Andover City Council Meeting Minutes —April 16, 2013 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — APRIL 16, 2013 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 SPECIAL PRESENTATION — NORTH METRO SOCCER DONATION ... ............................... 1 PROCLAMATION — ARBOR DAY ............................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ........................................................................:.......... ............................... I APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayment of Claims ........................................................................ ............................... 2 Approve Declaration of Encroachment Easement, Conditions and Covenants, 13- 17/4038 — 153rd Ln NW /Storm Sewer Pipe Extension ......................................... ............................... 2 Accept Donation/North Metro Soccer Association/12 -31 /Sports Complex /3535 —161st Avenue NW (See Resolution R027- 13) ............................................... ............................... 2 Approve Resolution/Request MnDOT to Conduct Speed Study /165th Avenue NW, West of © 7th Ave (See Resolution R028- 13) ...................................................... ............................... 2 Approve Classification and Sale of Tax Forfeit Properties (See Resolution R029- 13) .............. 2 Accept the Dedication of a Drainage and Utility Easement — Christian Brothers Automotive — 1716 Bunker Lake Boulevard NW ....................................................... ............................... 3 Accept Resignation/Approve Hiring — Receptionist .................................... ............................... 3 Consider Approval /Extension of Liquor License /Tanners Station .............. ............................... 3 Approve Purchase Agreement/1929 Crosstown Blvd NW .......................... ............................... 3 Approve 2013 Residential Recycling Agreement with Anoka County ....... ............................... 3 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 3 DISCUSS AWARDING BID /11- 47/174TH AVE NW, HEATHER ST NW & 173RD LN NW (See ResolutionR030 -13) ................................................................................... ............................... 3 PUBLIC HEARING /VACATION OF EASEMENT /17446 & 17480 BUTTERNUT STREET NW (See Resolutions R031 -13 & R032- 13) ............................................... ............................... 4 ACCEPT THE DEDICATION OF DRAINAGE AND UTILITY EASEMENTS /17446 & 17480 BUTTERNUT STREET .............................................................................. ............................... 5 PUBLIC HEARING /PRIVATE KENNEL LICENSE /3420 —156TH AVENUE NW .................... 5 SCHEDULEMAY EDA MEETING .............................................................. ............................... 6 ADMINISTRATOR'S REPORT ..................................................................... ............................... 7 MAYOR/COUNCIL INPUT ........................................................................... ............................... 7 Coon Creek Watershed Board Applications ................................................ ............................... 7 Leagueof Women Voters ............................................................................ ............................... 7 RecyclingDay .............................................................................................. ............................... City Wide Garage Sale Weekend ................................................................. ............................... 7 7 MayorPrayer Breakfast ............................................................................... ............................... 7 AndoverPet Clinic ....................................................................................... ............................... 7 Regular Andover City Council Meeting Minutes —April 16, 2013 Page 9 ADJOURNMENT............................................................................................ ............................... 7 S S