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HomeMy WebLinkAboutWK - April 30, 2013ANL6 Y o VE r O © 1685 CROSSTOWN BOULtVAKU N.W. • ANUUVEK, MINNEbUTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, April 30, 2013 Conference Rooms A & B 1. Call to Order— 6:00 p.m. 2. Approve Appointment — Streets Maintenance Worker— Administration 3. Discuss Grey Oaks PUD Concerns 4. Discuss Sanitary Sewer Availability - Engineering 5. 2013 -2014 City Council Goals and Values Discussion& 2012 -2013 City Council Goals and Values Progress Report 0 6. 2014 Budget Development Discussion 7. 2013 General Fund Budget Progress Report 8. March 2013 City Investments Review 9. Other Topics Closed Session — Property Negotiations /PID's #11- 32 -24 -31 -0001 & #29- 32 -24 -44 -0022 10. Adjournment x AC I T Y • erY. >. ANDOVER CITY COUNCIL WORKSHOP MEETING —APRIL 30, 2013 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Mike Gamache, April 30, 2013, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trade and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson City Engineer, David Berkowitz Others 0 APPROVE APPOINTMENT — STREETS MAINTENANCE WORKER Mr. Dickinson explained due to the season the need of hiring a person for the position is needed. The Council is requested to approve the hiring of Ryan Eggink. Motion by Trude, Seconded by Knight, to authorize staff to hire Ryan Eggink as presented. Motion carried unanimously. DISCUSS GREY OAKS PUD CONCERNS Mr. Dickinson explained that in response to concerns raised by residents at the March 19`x' City Council meeting Resident Forum, the Council directed that concerns raised about the Grey Oaks PUD be discussed at a future Council workshop. Mr. Dickinson reviewed the concerns brought up by the residents. He noted he researched on the internet for ads regarding rental of the units and found a few. Councilmember Trade asked if any were seeking to rent to 55+ people. Mr. Dickinson noted he did not see any 55+ in the ads and research. Mr. Dickinson noted building 3 has 22 of 30 units as rentals. Councilmember Trade thought the Council may want to seek legal counsel for its role as a third party beneficiary. Mr. Dickinson stated that should be discussed in a closed session with the City Attorney. Councilmember Bukkila stated she would like to see what becomes of the split before seeking Andover City Council Workshop Meeting Minutes —April 30, 2013 Page 2 legal counsel. Councilmember Trude thought that it would be too late to deal with problems if we wait. Mr. Dickinson felt this should go to a closed session if the Council would like to discuss legal action more. Mr. Dickinson reviewed the issues with the Council regarding the proposed association split. Councilmember Knight asked legally which entity should be responsible for enforcing renting to people 55 and over. Mr. Dickinson stated it would be the association. Councilmember Knight asked how the City was involved. Mr. Dickinson did not think the City should be directly involved and should monitor via annual inventory of 55 +. Councilmember Trude read from HUD's handouts marketing notice of how senior housing should be advertised. She did not think the City would want to get involved in the rental aspect of the units. Mr. Dickinson stated they were in compliance with the senior status when the City did an inventory last fall. Mr. Dickinson stated he sent the City response to the resident who asked the questions at the council meeting and other research will be discussed at a future closed session. DISCUSS SANITAR Y SE WER AVAILABILTY Mr. Berkowitz explained the Council is requested to discuss sanitary sewer availability east of Hanson Boulevard and north of 161St Avenue. There are a total of 268 designated units north of 161St Avenue. It was noted that 86 available units were allocated to Constance Free Church and they are currently only using 18.5 units for the church. Mr. Berkowitz stated there are a couple of questions staff needs answered by the Council: How does the Council want to go about designating the available units, they have 155 additional connections north of 161" Avenue; in particular what should be done with the 40 acres north of Country Oaks West? Mr. Berkowitz reviewed the available connections north of 161s' Avenue with the Council. Councilmember Trude asked what types of soils are in the study area. Mr. Berkowitz stated some of the area is wetland but they can run a sewer line through wetland to provide service to an area. Mr. Berkowitz stated a question is would the City charge a developer for the water loop line through the wetland or would the City take on the cost. Councilmember Trude asked if it is worth looking at putting in more water lines than sewer lines ® Andover City Council Workshop Meeting Minutes —April 30, 2013 Page 3 in the City. Mr. Berkowitz stated with this study they are maximizing the fire protection in the northern area right now. Councilmember Howard asked if there has been any interest from the owners of study areas 1, and 2. Mr. Berkowitz noted the City would need to meet with the owners regarding this study. Councilmember Trude asked if a water line can be run north of Country Oaks West without a loop and then wait for area 1 to develop. Mr. Berkowitz stated in the short term they could run it but long term he would not recommend it. Councilmember Howard asked if they could do anything to boost the pressure, add an in -line booster. Mr. Berkowitz was not sure and would check into that. Mr. Berkowitz asked if the Council would support a comprehensive plan amendment for the 40 acres north of Country Oaks West. The Council indicated they supported pursuing an amendment. Mayor Gamache asked if the Met Council would have a problem with the amendment. Mr. © Dickinson indicated staff is trying to get a representative up to the City to discuss this with them. Councilmember Howard asked if there is a way to get emergency road access to the project if there is no loop road. Mr. Berkowitz stated there is a railroad crossing in the area that might be able to be used for emergency access only. Councilmember Howard stated there should be something in the plans so there is nothing built in the access area that would block an emergency access. 2013 -2014 CITY COUNCIL GOALS AND VALUES DISCUSSION & 2012 -2013 CITY COUNCIL GOALS AND VALUES PROGRESS REPORT Mr. Dickinson explained on June 5, 2012 the City Council adopted the City of Andover 2012- 2013 Goals and Values. He explained staff would like to review those with the Council. Fiscal: Mr. Dickinson reviewed the fiscal goals and values with the Council. Councilmember Knight stated he would like to add a value. He would like to see the City commit to as many services they could share with the surrounding cities, if it is cheaper and makes sense to do more collaboration. © Councilmember Trude thought they should look at and evaluate services they perform in the City and see if they are worthwhile to do. Councilmember Bukkila thought this may be something that the employees need to look at. Andover City Council Workshop Meeting Minutes —April 30, 2013 Page 4 Councilmember Trade asked that they continually evaluate programs to see if the cost justifies the benefit. Commercial /Residential Development /Redevelopment Goals: Mr. Dickinson reviewed what the City has done in 2012. Councilmember Howard stated they need to evaluate storm water issues. Councilmember Knight stated they should push hard on rain gardens because they are very attractive and do the job of getting rid of the run off. Councilmember Howard stated he likes them but what is the City's responsibility for making sure they are maintained. Mr. Dickinson stated the retail market analysis is being utilized by companies. He asked if the Council wants to incentivize older neighborhoods with cheaper access to install water. Mr. Dickinson stated City staff is reviewing the development processes for new developments. © Mr. Dickinson stated there needs to be a level of consistency and what the City require for developers, the City should be held to that standard also. Councilmember Trude stated a number of cities will buy blighted properties and redevelop them. Mr. Dickinson stated they have done that in some areas of the City and they can use grant monies to do this. Collaboration Goals: Garbage Haulers — Councilmember Knight stated this must have an effect on the streets and he wondered if there is a way to reduce the number of trips per day or reduce the number of companies in the City. The Council discussed the issues with multiple haulers. Mr. Dickinson noted staff has worked with the School District and the Anoka County Highway Department on evaluating traffic impacts by and around Andover High School. Service Delivery Goals: Councilmember Knight stated he would like to see an officer go around at the Community Center daily. Mr. Dickinson stated they currently work with the Community Center and the © school liaison about coming by during the after school program. Mr. Dickinson thought the City would want to keep the officer in areas where there are traffic problems after school. Councilmember Bukkila thought the deputies should be seen more, she has seen them parked in © Andover City Council Workshop Meeting Minutes —April 30, 2013 Page 5 remote areas doing their paperwork and if they did their paperwork in more open areas in the City they might be seen as a more valued presence. Councilmember Knight stated mixing with the teenagers would make a huge difference. Livability /Image Goals: Mr. Dickinson thought they could do more with these items. Councilmember Trude thought there needed to be more enforcement regarding fence maintenance along busy corridors. The Council felt they could remove items in this group, such as the item related to the livable communities program and Metro Transit. Councilmember Knight stated he would like to see them do something at the Andover Station pond area to replace the music. It would be nice to have something that attracts people to the area. Mayor Gamache stated the EDA is exploring putting a dock in the pond. © Councilmember Trude stated regarding QCTV, the new executive director's focus is on positive image and she wants to hire a reporter that will help member cities with their community image and help get our story out better. Councilmember Bukkila stated much of the response to emergencies in the City is based on volunteerism and in learning about emergency situations, she wondered what we have in terms of emergency volunteer coordination. She wondered if there is a way to train residents on emergency training. Mr. Dickinson stated they have an emergency management plan but there is not a plan to involve the residents as described. Councilmember Bukkila wondered if they could have a day where they bring in different volunteer organizations so residents could talk to the City and we could find out how residents could help out in an emergency situation. 2014 BUDGET DEVELOPMENT DISCUSSION Mr. Dickinson explained City Administration is starting to focus on the 2014 Annual Operating Budget Development process and is looking for City Council direction as the preparation of the 2014 Annual Operating Budget proceeds. Mr. Dickinson reviewed the staff report with the Council. Single Family Rental Program: © Councilmember Bukkila recommended if someone is coming up on a rental property renewal they should have the Sheriff's Department give an annual report on crime as part of the annual renewal. She thought the major benefit of the program is the code compliance; that is a big thing with residents. © Andover City Council Workshop Meeting Minutes —April 30, 2013 Page 6 Councilmember Trade did not know if putting door hangers on rental homes was worth the effort. Councilmember Bukkila did not want to see the program going away because she thought it has helped. Councilmember Howard agreed. Mr. Dickinson stated staff will pursue this constructively, cut back where appropriate, but continue with the program. Fund Balance Forecast Update: Mr. Dickinson noted he will update the Council on this item at the next Workshop meeting. Staffing Request: Mr. Dickinson reviewed possible new staffing positions in the City. Intern hiring may need to be considered this summer to keep up on inspections. Council Memberships and Donations /Contributions: © Mr. Dickinson noted Alexandra House funding will be going down slightly because it is based on the location of where people are coming from, our counts went down. Capital Projects Levy: Mr. Dickinson stated they will follow the budget guidelines. The Road and Bridge Fund had a decrease in 2012 and based on the fact they are forecasting a decrease in values for 2014 the road and bridge calculation will also go down again, so they may want to talk about this. Mr. Dickinson noted the Park Improvements Fund levy for 2013 is $61,500, same as 2012. Councilmember Trade asked if the park levy is for parks maintenance or for the Park Commission. Mr. Dickinson stated this would go into the Park Improvement Fund spent based on Park Commission recommendations. Capital Equipment /Projects Mr. Dickinson explained the 2013 levy is $210,000, same as 2012, would expect the same for 2014. New Revenue © Mr. Dickinson stated in the financing market there is something called bank qualification and each city gets an annual bank qualification of $10 million. He explained what the bank qualification is. He stated Epiphany Assisted Living Facility in Coon Rapids asked the City of Coon Rapids if they could use their bank qualification as a conduit loan, but Coon Rapids Q Andover City Council Workshop Meeting Minutes —April 30, 2013 Page 7 already had used their bank qualification for 2013, so Epiphany Assisted Living Facility has looked outside the City of Coon Rapids to find out if they could use Andover's bank qualification to refinance. Councilmember Trude wondered if they should look at an institution within Andover before giving the bank qualification to a facility outside of Andover. Mr. Dickinson noted the institution needs to be non - profit and the ones in Andover have not been looking to do anything this year. Mr. Dickinson thought they could make approx. $40,000 on lending their name for issuing conduit debt. Councilmember Howard wondered if there are any negative things that would be associated with the City. Mr. Dickinson stated the City is only lending out the use of their name and he did not think there would be anything to worry about with this institution. Mayor Gamache asked if it named the City as having the debt. Mr. Dickinson indicated it did not. Councilmember Trude indicated she would be fine with this. Mr. Dickinson indicated they only © have the fire truck to finance this year. The consensus of the Council was to authorize staff to continue talks that would allow Epiphany Assisted Living Facility to use the City's bank qualification and to consult with City's Fiscal Advisor. 2013 GENERAL FUND BUDGET PROGRESS REPORT Mr. Dickinson asked if the Council had any questions. The Council indicated they have no questions and it looked fine. MARCH 2013 CITY INVESTMENTS REVIEW Mr. Dickinson asked if the Council has any questions on this item. Council had no questions. OTHER TOPICS Andover Boulevard Update: © Mr. Dickinson stated they talked to the County regarding the number of accidents at Bluebird Street and Andover Boulevard. They have researched the accidents and all have been driver error. He stated the County is still studying this area. Andover City Council Workshop Meeting Minutes —April 30, 2013 Page 8 Councilmember Trude stated the consultant said one of their perceptions is that the people by the high school are leaving the 35 mph and hitting the 55 mph after the high school. Mayor Gamache thought the County should lower the speed limit along that area of the road. Recess for a closed session: The Council recessed at 8:55 p.m. to discuss Property Negotiations /PID's #11- 32 -24 -31 -001, 29- 32 -24 -44 -0022, 14- 32 -24 -22 -0012, 14- 32 -24 -22 -0016 & 14- 32 -24 -21 -0001. The Council reconvened at 9:20 p.m. to adjourn. ADJOURNMENT Motion by Knight, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 9:20 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary H H