Loading...
HomeMy WebLinkAboutCC - May 7, 2013C I T Y O F �D OVE © 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, May 7, 2013 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (3/26/13 Workshop; 4/16/13 Regular; 4/22/13 Board of Review) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Joint Powers Agreement /10- 23/Dog Park at Bunker Hills Regional Park — Engineering 4. Approve Plans & Specs /Order Advertisement for Bids /12- 28/Nightingale St. NW Reconstruction — Engineering 5. Approve Plans & Specs /Order Advertisement for Bids /13 -2/ 2013 Street Reconstruction — Engineering 6. Approve Easement /13- 2/2013 Street Reconstruction— Engineering 7. Approve Plans and Specs /Order Advertisement for Bids /12 -31 /Sports Complex/3535 - 16151 Avenue NW - Engineering 8. Approve Process to Consider Naming 40 Acre Sports Complex/12- 31/3535 - 1615` Avenue NW - Engineering 9. Approve No Parking Resolution/12- 28/Nightingale St. NW Reconstruction/Crosstown Blvd. NW to 161" Ave. NW - Engineering 10. Consider Approval /Extension of Liquor License /Beef O'Brady's — Administration 11. Approve /On -Sale Intoxicating Liquor and Sunday Licenses /Courtyards of Andover — Administration Discussion Items 12. Discuss /Approve Open Space Land Purchase Offer PID# 11- 32- 24 -31- 0001 /Authorize Pursuing Purchase Agreement — Administration 13. Discuss /Approve 2014 -2016 Urban County Requalification for City of Andover participation in CDBG and HOME Programs —Administration 14. Discuss Approve 2013 -2014 City Council Goals and Values - Administration Staff Items 15. Schedule June EDA Meeting — Administration 16. Administrator's Report — Administration Mayor /Council Input Closed Session: Attorney /Client Privileged Discussion - Potential Litigation Involving Grey Oaks PUD Property Negotiations Update PID #29- 32 -24 -44 -0022 Adjournment REGULAR ANDOVER CITY COUNCIL MEETING —MAY 7, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, May 7, 2013, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trade and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Others PLEDGE OF ALLEGIANCE 10 RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Staff added supplemental information for Consent Item 11 a; Approve Hold Harmless and Easement Encroachment Agreement /15949 Crane Street NW. Councilmember Trade indicated she would like to move Item 11 down for discussion. To the Closed Session, add 3 additional PID numbers. Motion by Trade, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES March 26, 2013, Workshop Meeting: Correct as written. Motion by Trade, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. April 16, 2013, Regular Meeting: Correct as written. © Regular Andover City Council Meeting Minutes —May 7, 2013 Page 2 Motion by Trude, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. April 22, 2013, Board of Review Meeting: Correct as written. Motion by Bukkila, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Joint Powers Agreement/10 -23 /Dog Park at Bunker Hills Regional Park Item 4 Approve Plans & Specs /Order Advertisement for Bids /12- 28/Nightingale St. NW Reconstruction (See Resolution R033 -13) Item 5 Approve Plans & Specs /Order Advertisement for Bids /13- 2/2013 Street Reconstruction (See Resolution R034 -13) Item 6 Approve Easement /13- 2/2013 Street Reconstruction Item 7 Approve Plans and Specs /Order Advertisement for Bids /12 -31 /Sports Complex /3535 —161st Avenue NW (See Resolution R035 -13) Item 8 Approve Process to Consider Naming 40 Acre Sports Complex /12- 31/3535 — 161 st Avenue NW Item 9 Approve No Parking Resolution/12- 28/Nightingale St. NW Reconstruction/Crosstown Blvd. NW to 161st Ave NW (See Resolution R036 -13) Item 10 Consider Approval /Extension of Liquor License /Beef O'Brady's Item l la Approve Hold Harmless and Easement Encroachment Agreement/ 15949 Crane Street NW Motion by Trude, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. APPROVE /ON -SALE INTOXICATING LIQUOR AND SUNDAYLICENSES /COURTYARDS OF ANDOVER Councilmember Trude indicated she asked to have this removed so she could clarify something in the application. She asked to have the incorrect answer in the application corrected so they did not have a false application in the system. Item 13 on the application asked if taxes on the property were delinquent and the answer was reflected as no, which was provided by the lessee but the correct answer is yes. © Motion by Trude, Seconded by Howard, to approve the license sought with the understanding that the Council has an agreement with the owner of the property to take care of delinquent taxes before the next license would be applied for. © Regular Andover City Council Meeting Minutes —May 7, 2013 Page 3 Mayor Gamache asked if they have ever had a liquor license with a lease. Mr. Dickinson indicated they have a number of establishments that function with that type of license with the City. Motion carried unanimously. DISCUSS /APPROVE OPEN SPACE LAND PURCHASE OFFER PID #11-32-24-31 - 0001/A UTHORIZE PURSUING PURCHASE AGREEMENT Mr. Dickinson explained this item is in regard to approving an open space referendum land purchase offer as recommended by the Andover Open Space Advisory Commission. The land is located in the City of Andover, County of Anoka, State of Minnesota, legally described as Unplatted Grow TWP NE Y 4 of SW Y Section 11 T 32 R 24, PID# 11- 32 -24 -31 -0001 ( Land). The land is currently owned by James W. Selmer and Hazel Blanchette (Property Owners). Councilmember Knight asked if the City would have public access to the land. Mayor Gamache indicated at this time they do not have access to it right now but they have potential development coming from the south off of the Country Oaks West development that could bring development right to the border. He stated his goal was to not only looking at property that allows immediate © access but to also look at preserving property that could be developed later on and he thought this was a great area. Mr. Dickinson reviewed the information with the Council. Councilmember Bukkila indicated that originally she was not in favor of this parcel and a lot of that came down to the negotiations over the possible road access and how the money would be acquired because not all could be from the Open Space funds. She stated now the Council can see what is going to happen in the future, there is foreseeable access as the area to the east may be developed. She thought the important thing was to know that the City is not paying too much for the property, and it is with the intent of how the Open Space referendum was passed. Councilmember Howard thought the properties to the west of this property will not be developed so it will look like a larger area even though the City will not own it. Councilmember Trude stated she previously was not interested in purchasing this parcel when they could not get the road in from the west because of the soils. She spent time with the Engineer reviewing how roads, sewer, and water can be extended with development and she felt more comfortable that the land could be accessed by the public but that will not be until more development happens. © Councilmember Trude stated she would like staff to put in their files that if any of the land that surrounds these 40 acres comes into development, that they seek public access to it. Mr. Dickinson agreed. Councilmember Trude stated this would not be her first choice for an Open Space purchase but they appointed a Commission and a majority of the Commission felt this Regular Andover City Council Meeting Minutes —May 7, 2013 Page 4 parcel is what the City should purchase. She asked that after the City buys this parcel, the Open Space Commission look more openly at other land they may not have looked at in the past. Often they have asked the Commission to look at easements along the Coon Creek to create more corridors along the creek. She would like to use some of the money for easements and not just large parcels and also to look at parcels that may now be on the market that were not in the past. Mayor Gamache suggested the Commission send out letters again seeking residents wanting to sell their land for open space. Motion by Bukkila, Seconded by Howard, to authorize staff to pursue a Purchase Agreement for the land. Motion carried unanimously. Mayor Gamache thought this was a good piece and was highly rated by the Open Space Commission. Councilmember Knight stated he would like to take a look at the hunting around this open area once purchased. Mr. Dickinson indicated the land will be posted and will not be allowed hunting. © Motion carried unanimously. DISCUSS /APPROVE 2014 -2016 URBAN COUNTY REQUALIFICATION FOR CITY OF ANDOVER PARTICIPATION IN CDBG AND HOME PROGRAMS Mr. Dickinson explained every three years Anoka County must complete an Urban Requalification process in order to continue receiving and administering HUD funds for the CDBG (Community Development Block Grant) and HOME (HOME Investment Partnership) programs. Part of that process includes communicating with participating communities of their option to be excluded from the Anoka County "Urban County" qualification. Mr. Dickinson reviewed the staff report with the Council. Motion by Knight, Seconded by Bukkila, to approve the current opt -in status that allows the City to participate in the Anoka County CDBG and HOME programs. Motion carried unanimously. DISCUSS APPROVE 2013 -2014 CITY COUNCIL GOALS AND VALUES Mr. Dickinson stated in 2011 the City Council after a series of discussions at Council workshops adopted the City of Andover Goals and Values. The values and goals were summarized into the © following categories: 1. Fiscal 2. Commercial /Residential Development/Redevelopment © Regular Andover City Council Meeting Minutes —May 7, 2013 Page 5 3. Collaboration 4. Service Delivery 5. Livability /Image At City Council workshops over the past few years, the Council has received progress reports on the goals and discussed whether or not that goals listing is acceptable going forward or should be added to or reduced. Each year since 2011 the Council has updated the Goals and Values document to assure that the goals and values are fairly inclusive and as such would annually adopt the updated goals at a regularly scheduled City Council meeting. Mr. Dickinson reviewed the staff report with the Council. Mayor Gamache wondered if the City wanted to put together a survey that can be handed out at the Fun Fest for future workshop discussions. Mr. Dickinson thought they could look into doing something like that. Motion by Trude, Seconded by Howard, to adopt the 2013 -2014 City Council Values and Goals. Motion carried unanimously. SCHEDULE JUNE EDA MEETING Mr. Dickinson requested the Council schedule a June EDA Meeting to discuss topics as detailed in the staff report. Motion by Howard, Seconded by Knight, to schedule a June EDA Meeting on June 4, 2013, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development /CIP projects, and meeting reminders /community events. MAYORICOUNCIL INPUT (Regional Dog Park) Mayor Gamache mentioned in the agenda they approved a joint powers agreement for a dog park with the City of Coon Rapids and Anoka County and will be located at the Bunker Hills Regional Park just east of the compost site and gun range. (Mayor's Prayer Breakfast) Mayor Gamache stated the Mayor's Prayer Breakfast is May 17th at © the Fountains in Ramsey. (Andover Cinema) Mayor Gamache stated the Andover Cinema is open again. Q Regular Andover City Council Meeting Minutes —May 7, 2013 Page 6 (Resident Thanks) Mayor Gamache stated he received a letter from a resident regarding an event they had with their mother and they wanted to thank Deputy Burk with the Anoka County Sheriff's Department. (League of Women Voters Speaker) Councilmember Trude stated on May 13, 2013 at 6:30 at City Hall, County Engineer Doug Fisher will be speaking about transportation issues as well as road projects happening and coming up. (Citywide Garage Sale) Councilmember Bukkila reminded everyone about the Citywide Garage Sale on May 16 -18`" and the deadline for registration is May 10th. Mayor Gamache recessed the regular City Council meeting at 8:00 p.m. to a closed session of the City Council to discuss Attorney /Client Privileged Discussion — Potential Litigation Involving Grey Oaks Pud Property Negotiations Update Pid #29- 32 -24 -44 -0022 & PID #14- 32- 24 -22- 0012, 12- 32 -24 -22 -0016 & 14- 32 -24 -21 -0001. The City Council reconvened at 9:10 p.m. © ADJOURNMENT Motion by Knight, Seconded by Howard, to adjourn. Motion carried unanimously. The meeting adjourned at 9:11 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary u © Regular Andover City Council Meeting Minutes — May 7, 2013 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 7, 2013 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDA APPROVAL ................................................................................... ............................... 1 APPROVAL OF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayment of Claims ........................................................................ ............................... 2 Approve Joint Powers Agreement /10 -23 /Dog Park at Bunker Hills Regional Park .................. 2 Approve Plans & Specs /Order Advertisement for Bids /12- 28/Nightingale St. NW Reconstruction (See Resolution R033- 13) ........................................... ............................... 2 Approve Plans & Specs /Order Advertisement for Bids /13- 2/2013 Street Reconstruction (See ResolutionR034- 13) ............................................................................ ............................... 2 Approve Easement/l3- 2/2013 Street Reconstruction .................................. ............................... 2 Approve Plans and Specs /Order Advertisement for Bids /12 -31 /Sports Complex /3535 —161st Avenue NW (See Resolution R035- 13) ............................................... ............................... 2 Approve Process to Consider Naming 40 Acre Sports Complex /12- 31/3535 —161 st Avenue NW....................................................................................................... ............................... 2 Approve No Parking Resolution/12- 28/Nightingale St. NW Reconstruction/Crosstown Blvd. NW to 161st Ave NW (See Resolution R036- 13) ............................... ............................... 2 Consider Approval /Extension of Liquor License /Beef O'Brady's .............. ............................... 2 Approve Hold Harmless and Easement Encroachment Agreement/15949 Crane Street NW.... 2 APPROVE /ON -SALE INTOXICATING LIQUOR AND SUNDAY LICENSES /COURTYARDS OF ANDOVER ............................................ ............................... 2 DISCUSS /APPROVE OPEN SPACE LAND PURCHASE OFFER PID #11- 32- 24 -31- 0001 /AUTHORIZE PURSUING PURCHASE AGREEMENT ................. ............................... 3 DISCUSS /APPROVE 2014 -2016 URBAN COUNTY REQUALIFICATION FOR CITY OF ANDOVER PARTICIPATION IN CDBG AND HOME PROGRAMS .... ............................... 4 DISCUSS APPROVE 2013 -2014 CITY COUNCIL GOALS AND VALUES ............................. 4 SCHEDULE JUNE EDA MEETING .............................................................. ............................... 5 ADMINISTRATOR REPORT ........................................................................ ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 5 RegionalDog Park ....................................................................................... ............................... 5 Mayor's Prayer Breakfast ............................................................................. ............................... 5 AndoverCinema .......................................................................................... ............................... 5 ResidentThanks ........................................................................................... ............................... 6 League of Women Voters Speaker .............................................................. ............................... 6 CitywideGarage Sale ................................................................................... ............................... 6 RECESS /CLOSED SESSION ......................................................................... ............................... 6 © Regular Andover City Council Meeting Minutes —May 7, 2013 Page 8 ADJOURNMENT............................................................................................ ............................... 6 S H