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HomeMy WebLinkAboutCC - June 4, 2013Regular City Council Meeting — Tuesday, June 4, 2013 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (5/21/13 Regular; 5/21/13 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Award Bid/12- 28/Nightingale St. NW Reconstruction (Supplemental) — Engineering 4. Award Bid/13- 2/2013 Street Reconstruction (Supplemental) — Engineering 5. Approve Easement /12- 28/Nightingale Street NW Reconstruction - Engineering 6. Award Quote /12- 34/Relocation of Recycling Center /2 "d Lift of Bituminous Paving — Engineering 7. Approve Change Order /13- 4/2013 Seal Coating - Engineering 8. Approve Used Vehicle Sales Business License/Roadrunner Autos Inc. /3138 -162 "d Lane NW — Administration ® Discussion Items 9. Consider Awarding Bid/12 -31/ /Sports Complex/3535 - 161" Avenue NW (Supplemental) -Engineering Staff Items 10. Schedule June Council Workshop —Administration 11. Schedule July EDA Meeting — Administration 12. Administrator's Report — Administration Mayor /Council Input Closed Session - Property Negotiations PID #'s 29- 32 -24 -44 -0022 & 22- 32 -24 -42 -0001 & 22- 32 -24 -42 -0014 Adjournment L4D] DOVE_^ REGULAR ANDOVER CITY COUNCIL MEETING — JUNE 412013 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, June 4, 2013, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Julie Trade and Tony Howard Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works /City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others 0 PLEDGE OFALLEGLINCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Staff submitted supplemental information. Councilmember Trade requested Item 8 (Approve Used Vehicle Sales Business License/Roadrunner Autos Inc. /3138 -162nd Lane NW) be removed from the consent agenda for discussion. Motion by Trade, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES May 21, 2013, Regular Meeting: Correct as written. Motion by Trade, Seconded by Knight, to approve the minutes as presented. Motion carried unanimously. ® Regular Andover City Council Meeting Minutes —June 4, 2013 Page 2 May 21, 2013, Closed Session Meeting: Correct as written. Motion by Trude, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Award Bid/12- 28/Nightingale St. NW Reconstruction (See Resolution R046 -13) Item 4 Award Bid/13- 2/2013 Street Reconstruction (See Resolution R047 -13) Item 5 Approve Easement/l2- 28/Nightingale Street NW Reconstruction Item 6 Award Quote /12 -34 /Relocation of Recycling Center /2nd Lift of Bituminous Paving Item 7 Approve Change Order /13- 4/2013 Seal Coating (See Resolution R048 -13) Motion by Bukkila, Seconded by Howard, approval of the Consent Agenda as read. Motion carried unanimously. APPROVE USED VEHICLE SALES BUSINESS LICENSE /ROADRUNNER AUTOS INC. /3138- 162'vD LANE NW The City Council is requested to approve the license application for the period June 5, 2013 through December 31, 2013. Councilmember Trude stated a few months ago there was an item to approve a license for the same site in the Hughes Industrial Park area. She asked staff to review the CUP that exists for this site to see if there is compliance and staff indicated there was not full compliance but there is a work plan with the owner of the property and the Council had conditions on the previous license the Council approved. She would like to apply the same conditions to this license because they want to see the site brought up to the level that they agreed to on July 19, 2011. Motion by Trude, Seconded by Howard, approving the license with the following conditions: 1. The City approved site work and landscaping that is in the Conditional Use Permit be completed by July 1, 2013. 2. A renewal of the license for the sale of used vehicles will be contingent on the work being completed. Further Discussion: Mr. Dickinson stated staff is actively working on this with the property owner. Motion carried unanimously. ® Regular Andover City Council Meeting Minutes —June 4, 2013 Page 3 CONSIDER AWARDING BID112 -31 1SPORTS COMPLEX13535 -161sT AVENUE NW Mr. Berkowitz explained the bid opening for Project 12 -31, Sports Complex /3535 —161" Avenue was scheduled for Friday, May 3151 Mr. Berkowitz reviewed the bid information with the Council and Mr. Dickinson reviewed the budget impact with the Council. Mayor Gamache asked what the City will do with the donation from the Andover Football Association in future years. Mr. Dickinson indicated it would be applied to Phase II of the project. Mayor Gamache asked if they should receive more donations, will they do the same thing. Mr. Dickinson indicated this would be up to the Council. They can either apply the donation to Phase II or take less of a transfer out of the General Fund. Mayor Gamache stated the base bids all seemed to be less than what staff's estimate was but the alternate bids were all more than staff's estimate and he wondered why. Mr. Berkowitz explained the base bid on the electrical components of this project were lower than what the City Engineer © estimated but the alternate was higher. If the two were combined they would still be under the Engineers base estimate. Motion by Trude, Seconded by Knight, to accept the bids and award the contract for the Sports Complex project to Matt Bullock Contracting Company including the base bid and alternate number one for the prices listed in Resolution R049 -13. Motion carried unanimously. SCHEDULE JUNE COUNCIL WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. Motion by Trude, Seconded by Howard, to schedule a Workshop Meeting on June 25, 2013, at 6:00 p.m. Motion carried unanimously. SCHEDULE JULY EDA MEETING Mr. Dickinson requested the Council schedule an EDA Meeting for July to discuss topics as detailed in the staff report. Motion by Howard, Seconded by Bukkila, to schedule an EDA Meeting on July 2, 2013, at 6:00 ® p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT Regular Andover City Council Meeting Minutes —June 4, 2013 Page 4 City staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders /community events. MAYOR/COUNCIL INPUT (Nightingale Street Reconstruction) Mayor Gamache asked staff about the Nightingale Street reconstruction and how that will affect the Fun Fest in July. Mr. Berkowitz reviewed with the Council the plans on redirecting traffic while Nightingale Street is closed. (Hidden Creek Park North Mowing) Councilmember Trude stated the Parks staff is not mowing the front of the Hidden Creek Park North on Bunker Lake Boulevard and she did not think it looked good in the urban area to let the grass go wild. Mr. Berkowitz explained the reason for letting the area go natural. Councilmember Trude did not think they should let this area go natural because it does not look nice and she did not feel comfortable fining residents for not mowing their lawns when the City does not mow their areas. (Library on the Go) Councilmember Trude stated the "Library on the Go" is still coming along and they want to do a grand opening during Fun Fest. ® (Crosstown Boulevard Reconstruction) Councilmember Bukkila thanked the County for completing the Crosstown Boulevard reconstruction so quickly. (Ribbon Cuttings) Mayor Gamache stated there will be ribbon cuttings at Anoka Area Chamber and Metro North Chamber on Thursday, June 6t' at 3:30 p.m. and 4:00 p.m. at the Courtyards of Andover. RECESS Mayor Gamache recessed the regular City Council meeting at 7:45 p.m. to a closed session of the City Council to discuss Property Negotiations PID #'s: 29- 32 -24 -44 -0022 & 22- 32 -24 -42 -0001 & 22- 32 -24 -42 -0014. RECONVENE The City Council reconvened at 8:19 p.m. ADJOURNMENT Motion by Howard, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:20 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary ® Regular Andover City Council Meeting Minutes —June 4, 2013 Page 5 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — June 4, 2013 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayment of Claims ........................................................................ ............................... 2 Award Bid /12- 28/Nightingale St. NW Reconstruction (See Resolution R046- 13) .................... 2 Award Bid/l3- 2/2013 Street Reconstruction (See Resolution R047 -13) .... ............................... 2 Approve Easement/12- 28/Nightingale Street NW Reconstruction ............. ............................... 2 Award Quote /12 -34 /Relocation of Recycling Center /2" d Lift of Bituminous Paving ................ 2 Approve Change Order /13- 4/2013 Seal Coating (See Resolution R048 -13) ............................. 2 APPROVE USED VEHICLE SALES BUSINESS LICENSE /ROADRUNNER AUTOS INC./3138 -162ND LANE NW ...................................................................... ............................... 2 CONSIDER AWARDING BID /12 -31 /SPORTS COMPLEX/3535 -161sT AVENUE NW (See ResolutionR049 -13) ................................................................................... ............................... 3 SCHEDULE JUNE COUNCIL WORKSHOP MEETING ............................. ............................... 3 SCHEDULE JULY EDA MEETING .............................................................. ............................... 3 ADMINISTRATOR'S REPORT ..................................................................... ............................... 3 MAYOR/COUNCIL INPUT ........................................................................... ............................... 4 Nightingale Street Reconstruction ............................................................... ............................... 4 Hidden Creek Park North Mowing .............................................................. ............................... 4 Libraryon the Go ......................................................................................... ............................... 4 Crosstown Boulevard Reconstruction .......................................................... ............................... 4 RibbonCuttings .......................................................................................... ............................... 4 RECESS TO CLOSED SESSION ................................................................... ............................... 4 RECONVENE................................................................................................. ............................... 4 ADJOURNMENT............................................................................................ ............................... 4 U