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HomeMy WebLinkAboutMarch 7, 2013ANLf) Y o OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVE R.MN.US Regular Park & Recreation Commission Meeting March 7, 2013 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (2/21/13) 4. Consider Application for Scheduled Use of Recreational Facilities /Legacy Christian Academy 5. Consider Hickory Meadows 2 "d Addition Preliminary Plat Park Dedication Requirements 6. Update of Green Acres Park Improvements 7. Outstanding Items © 8. 9. Chair's Report 10. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss 2013 Events in City Parks or Facilities B. Discuss Potential Andover Community Center Expansion C. Adjournment u ANDOVE^ • PARK AND RECREATION COMMISSION MEETING —MARCH 7, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on March 7, 2013 at 7:02 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Vice Chair Jim Lindahl, Commissioners Alisa Lewnau, Andrew Melberg, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Shaun Van Vark Also Present: Assistant Public Works Director, Todd Haas Others RESIDENT FORUM There were no comments at this time. APPROVAL OF MINUTES Motion by Commissioner Lindahl, seconded by Commissioner Lewnau, to recommend approval of the minutes of the February 21, 2013 Park and Recreation Commission meeting as presented. Motion carried on a 6 -ayes, 0 -nays, 0- Present 1- absent (Van Vark) vote. APPROVAL OFAGENDA Motion by Commissioner Lindahl, seconded by Commissioner Melberg, to add item 4A — Consider Application for Scheduled Use of Recreational Facilities /Andover High School Fast Pitch Softball to the agenda. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES /LEGACY C17RIST1ANACADEMY Mr. Haas reviewed the Commission is requested to consider the Application for Scheduled Use of Recreational Facilities as requested by the Legacy Christian Academy. The request is to play two games against other high schools at Andover Station North Ball Field Facility on Saturday, April 13th from 10 a.m. until 3 p.m. and on Saturday, May 18 th from 9 a.m. until 12 noon. The middle field is recommended to be used for Regular Andover Park & Recreation Commission Meeting Minutes —March 7, 2013 Page 2 © both games. Andover Baseball Association does not have a baseball tournament scheduled on either day. A request for practice time was submitted for review and will be brought before the Commission at the March 21, 2013 Park & Recreation Commission Meeting after the schedules have been reviewed. Commissioner Lindahl asked if insurance was required by this group and Mr. Haas stated it is required. Commissioner Lindahl asked if there would be a fee and Mr. Haas stated there would not be a fee because they are considered youth. Mr. Paul Mork, Legacy Christian JV Baseball Coach, stated their main concern is there are over 30 boys playing baseball and the school has one field. They are in need of an additional field. Chair Butler stated he would be in favor of approving the game days and preliminary approval of the practice dates. Motion by Commissioner Miskowiec, seconded by Commissioner Lewnau, to recommend approval of the Application for Scheduled Use of Recreational Facilities as requested by the Legacy Christian Academy for games. Motion carried on a 6 -ayes, 0- nays, 1- absent (Van Vark) vote. Motion by Commissioner Miskowiec, seconded by Commissioner Stenzel, for pre - approval of the Application for Scheduled Use of Recreational Facilities as requested by the Legacy Christian Academy for practices to be reviewed at the March 21 Park and Recreation Commission Meeting after review of the overall schedule. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. CONSIDER 2013 APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES /ANDOVER HIGH SCHOOL FAST PITCH BOOSTERS Mr. Haas reviewed the Park and Recreation Commission is requested to consider the Application for Scheduled Use of Recreational Facilities as requested by the Andover High School Booster Club Girls Fast Pitch. The application submitted is to request to play fast pitch softball games at Sunshine Park on fields 1 -4 on Friday, May 10`h from 2 p.m. to 10 p.m. This request does not conflict with any of the youth tournaments as none are scheduled for that weekend. Motion by Commissioner Lindahl, seconded by Commissioner Lewnau, to approve the Application for Scheduled Use of Recreational Facilities as requested by the Andover High School Booster Club Girls Fast Pitch as presented. Motion carried on a 6 -ayes, 0- nays, 1- absent (Van Vark) vote. CONSIDER HICKORYMEADOWS 2ND ADDITION PRELIMINARYPLAT PARK DEDICA TION REQUIREMENTS © Mr. Haas reviewed this item is in regard to reviewing and determining the park dedication requirements for the proposed preliminary plat of Hickory Meadows 2nd Addition. A copy of the preliminary plat was provided for Commission's review. Mr. Regular Andover Park & Recreation Commission Meeting Minutes —March 7, 2013 Page 3 © Haas indicated the location on a drawing. The proposed preliminary plat is located just to the east of the Mark Smith sketch plan that was reviewed at the last minute. The Hickory Meadows Park is located adjacent to the plat. The developer is not proposing a park. Staff is recommending the park dedication be cash in lieu of land. The plat contains 10 lots. A copy of the grading plan was also reviewed and it was noted this plat is short on dirt. Chair Butler asked about the trail around the plat. Mr. Haas stated there are two options for the regional trail system to be built along Coon Creek. One access is being considered at this point and easements will be acquired. This access may be suitable for a future DNR grant. Mr. Haas stated there is already an existing 100 foot easement in Hickory Meadows for the trail which will allow for some flexibility of where the trail will be constructed. Commissioner Lindahl suggested the trail be more to the East for access. Chair Butler stated the recommendation is to the City Council to accept cash in lieu of land for the park dedication. Motion by Commissioner Lindahl, seconded by Commissioner Stenzel, to recommend the park dedication be cash in lieu of land for the proposed preliminary plat for Hickory Meadows 2nd Addition to the City Council. © Commissioner Miskowiec a trail between the lots perhaps in the west section of the plat to access Hickory Meadows Park. Mr. Haas stated due to the elevation change that would not be possible. Chair Butler stated the proposed access to the trail along Coon Creek would be for the neighborhood. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. UPDATE OF GREEN ACRES PARK IMPROVEMENTS Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussing possible improvements to Green Acres Park. The status of improvements to the park is as follows. The playground equipment budget has been approved $24,000 by the Commission and the City Council. The existing ball field infield will be removed following the upcoming 2013 spring - summer season. The existing backstop will stay in place. The backstop is not in very good condition but with a little work from Parks Maintenance staff it will be usable for a couple years but at some point the fencing will need to be replaced. At least one bench for the field will remain and will be located directly behind the backstop for safety reasons and for players to have a place to rest. Also relocating the bench will allow for easier maintenance. The new playground equipment will be installed in the same location as the old equipment. By not relocating the equipment further east from its current location will allow free play area. Regular Andover Park & Recreation Commission Meeting Minutes —March 7, 2013 Page 4 © Mr. Haas stated at a meeting with some of the neighbors earlier this evening, some selections were made for playground equipment. Some cleanup will be necessary of the area. Chair Butler asked if the benches were good enough to be moved and Mr. Haas stated he would need to speak with Kevin regarding that. The baseball association has been notified this will be the last year for organized baseball at Green Acres Park. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. CHAIR'S REPORT No reports. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau, seconded by Commissioner Lindahl, to adjourn the regular meeting at 7:27 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) © vote. The Workshop Session of the Andover Park and Recreation Commission was called to order by Chair Butler on March 7, 2013 at 7:29 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Vice Chair Jim Lindahl, Alisa Lewnau, Andrew Melberg, Mark Miskowiec, and Shane Stenzel. Commissioners Absent: Commissioner Shaun Van Vark Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS 2013 EVENTS IN CITY PARKS OR FACILITIES Mr. Haas reviewed the Park and Recreation Commission is requested to discuss potential 2013 events in City parks or facilities. The Commission members will need to determine what the activity responsibilities will be for 2013. The Commission members are welcome to team up on an activity if they would like. Chair Butler reviewed the items that were accomplished the past two years as projects by © the Park Commissioners. Regular Andover Park & Recreation Commission Meeting Minutes —March 7, 2013 Page 5 Commissioner Lindahl requested Kelsey Park. He feels this park is under - utilized. Mr. Haas stated there is some DNR monies most likely available. This park has not been touched in 10 years. Some prairie restoration projects have been done in Kelsey Park. No trail improvements have been done. Commissioner Lindahl suggested a walking tour be given of Kelsey Park. Mr. Haas stated an article could be written, information on history can be obtained from Anoka Historical Society, and an event could be planned. It was assumed in Commissioner Van Vark's absence, he would continue to work on the Skate Park Competitions and Camp. Chair Butler suggested doing something with snowshoeing areas. Another suggestion was to adopt a park as a Commission. Clean -up of the park would be done once in the spring of the year and once in the fall. A smaller park would be suitable for the seven members of the Commission. Mr. Haas will provide a list of the available parks. Chair Butler stated an article on adopt -a -park should be in the newsletter. Commissioner Miskowiec suggested remote Commission meetings be done in various parks throughout the City. Mr. Haas will check with QCTV to see if they could be taped. Commissioner Stenzel suggested taping be done at a Park and the tape played during a Commission meeting in City Hall. © Commissioner Lindahl suggested the Commission look at the 5 -year plan to determine which parks should be visited in what order. Chair Butler suggested some tree planting in parks. Commissioner Miskowiec suggested canoeing and kayaking in some of the waterways, along with bike trails. Mr. Haas suggested Coon Creek be done rather than the Rum River as a video has already been done on the Rum River. Commissioner Lindahl noted there is a study being done on the Rum River with many groups involved. Commissioner Stenzel stated he will do snowshoeing, cross - country skiing, and other winter sports. He would do an article on "silent sports" for the October newsletter. Commissioner Lewnau stated she will help with the tree - planting. Commissioner Melberg stated he will come up with a project. DISCUSS POTENTLIL ANDOVER COMMUNITY CENTER EXPANSION © Chair Butler reviewed the Andover Community Center Advisory Committee is requesting the Park and Recreation Commission to discuss potential Andover Community Center Expansions. Regular Andover Park & Recreation Commission Meeting Minutes —March 7, 2013 Page 6 ® A list of possible improvements that was prepared by the Andover YMCA Community Center Advisory Commission during a recent brainstorming session was provided to the Commission. On behalf of the Park Commission Chairman Butler serves on the Advisory Commission and presented this to the Park Commission members for discussion. The list was provided for Commission review. Chair Butler stated the Commission is not determining where items with expansion would be located but rather functionality. Organized activities for youth are currently being held in conference rooms which are not ideal. They are looking at what might bring revenue to the Community Center. The YMCA is very interested in an expansion and they will be a partner in the process. They are a leaseholder in the current facility. Commissioner Stenzel stated the YMCA is doing very well and they are the second most profitable YMCA in the metro area. Accessibility is a huge problem for the YMCA. There is one elevator but it is not centrally located. Commissioner Melberg stated he read an article about in Europe stationary bikes are generating power. Commissioner Stenzel stated the outdoor splash pad is a good idea. His family goes to the YMCA every day. An outdoor water area for families is a good idea. There is some © maintenance involved but the new splash pads are low maintenance. Chair Butler asked for additions to the list. Commissioner Stenzel asked if the Community Center is LEED certified. After some discussion the Commission Mr. Haas stated he does not believe it is and suggested the discussion of possible improvements be added to the March 21 agenda as a an workshop item. Commissioner Lindahl requested a discussion item be added to the March 21 agenda requests for fields by high school teams and whether a fee should be paid. Mr. Haas stated per the policy youth and non - profits are free. Commissioner Lindahl asked it be discussed. Chair Butler stated a review of the policy would be a good idea. ADJOURNMENT OF WORKSHOP SESSION Motion by Commissioner Lewnau, seconded by Commissioner Miskowiec, to adjourn the workshop session at 8:10 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Van Vark) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary © TimeSaver Off Site Secretarial, Inc.