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HomeMy WebLinkAboutApril 18, 2013L ANL]56W^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US Regular Park & Recreation Commission Meeting April 18, 2013 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/4/13) 4. Recommend Accepting Donation /Andover Football Association/Tulip Street Sports Complex/12 -31 5. Consider 2013 Soccer /Lacrosse Tournament Application /AALA 6. Consider 2013 Softball /Baseball Tournament Application /ABA 7. Anoka County Sheriff's Department 1 st Quarterly Report 8. Park Dedication Improvement Fund 1st Quarterly Report/Finance ® Department 9. Outstanding Items 10. 11. Chair's Report 12. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss 2014 -2018 Park Capital Improvement Plan, Cont. B. Adjournment ANDOVEA PARKAND RECREATION COMMISSIONMEETING APRIL 18, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on April 18, 2013 at 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Alisa Lewnau, Andrew Melberg Mark Miskowiec, and Shaun Van Vark Commissioners Absent: Vice Chair Jim Lindahl and Commissioner Shane Stenzel Also Present: Assistant Public Works Director, Todd Haas Others RESIDENT FOR UM There were no comments at this time. APPROVAL OFAGENDA Mr. Haas requested item four "Recommend Accepting Donation/Andover Football Association/Tulip Street Sports Complex /12 -31" be tabled to the next meeting. The agenda was approved as revised above. APPROVAL OF MINUTES Motion by Commissioner Lewnau, seconded by Commissioner Miskowiec, to recommend tabling approval of the minutes of the April 4, 2013 Park and Recreation Commission meeting as presented. Motion carried on a 5 ayes, 0 -nays, 2- absent (Commissioners Lindahl and Stenzel), 2- present (Commissioners Melberg and Van Vark) vote. RECOMMEND ACCEPTING DONA TIONIANDO PERE FOOTBALL ASSOC)ATION /TULIP STREET SPORTS COMPLEX112 -31 Motion by Commissioner Van Vark, seconded by Commissioner Lewnau, to table approval of a resolution accepting the donation made by Andover Football Association to be used towards improvements for the new Tulip Street Sports Complex. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Commissioners Lindahl and Stenzel) vote. x Regular Andover Park & Recreation Commission Meeting Minutes —April 18, 2013 Page 2 CONSIDER 2013 SOCCERILACROSSE TOURNAMENTAPPLICATIONIAALA Mr. Haas reviewed the Commission is requested to consider approving the soccer /lacrosse application form for the upcoming 2013 soccer /lacrosse tournament, multi -day and jamboree season as requested by the Andover Area Lacrosse Association. Mr. Haas noted the earliest the associations can submit is December 15th for the following summer. The City recently received one application from the Andover Area Lacrosse Association for the upcoming season. The request is for: May 11 /Andover Area Lacrosse Association/U13 Spring League Host Days /SW field at Prairie Knoll Park. The list of previously approved requests was provided to the Commission. The Park and Recreation Commission is requested to consider approving this request. Motion by Commissioner Lewnau, seconded by Commissioner Miskowiec, to approve the 2013 Tournament, Multi -Day Events and Jamboree Application Form (Soccer, Lacrosse & Football) for May 11, 2013 as presented. Motion carried on a 5 -ayes, 0 -nays, 9 2- absent (Commissioners Lindahl and Stenzel) vote. CONSIDER 2013 SOFTBALL /BASEBALL TOURNAMENT APPLICATION /ABA Mr. Haas reviewed the Park and Recreation Commission is requested to consider approval of the Softball /Baseball Tournament Application Form for the upcoming 2013 softball/baseball season as requested by the Andover Baseball Association. Mr. Haas noted the earliest the associations can submit is December 15th for the following summer. The City recently received one application from Andover Baseball Association. The request is for: May 18- 19 /ABA/14AA GSBL Spring Invitational /ASN Ball Fields (west and middle fields only). The list of previously approved requests was provided to the Commission. The Park and Recreation Commission is requested to consider approving this request. The President of ABA has been contacted regarding two potential conflicts and the ABA will work to resolve those. Motion by Commissioner Lewnau, seconded by Commissioner Melberg, to approve the tournament application for the upcoming 2013 softball/baseball season as requested by Regular Andover Park & Recreation Commission Meeting Minutes —April 18, 2013 Page 3 © the Andover Baseball Association for May 18 -19, 2013. Motion carried on a 5 -ayes, 0- nays, 2- absent (Commissioners Lindahl and Stenzel) vote. ANOKA COUNTY SHERIFF'S DEPARTMENT 1sT QUARTERLYREPORT Mr. Haas provided a list of reports generated by the Anoka County Sheriff's Office regarding City park activity for the 1St quarter of 2013. PARKDEDICATIONIMPROVEMENT FUND IST QUARTERLY REPORT /FINANCE DEPARTMENT Mr. Haas reviewed the Project Commitment Listing Report, Balance Sheet and Revenue and Expenditure Reports for the Park Improvement Fund as of March 31, 2013. Mr. Haas noted this does not include the Walmart Park Dedication fees that were recently received. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. © Chair Butler stated he spoke with Cameron about potential parks for tree plantings and adopt -a -park. Hidden Creek North will be applied for as adopt -a -park by the Commission. Commissioner Van Vark stated he will not be applying for a skateboard park competition this year. CHAIR'S REPORT None ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Melberg, seconded by Commissioner Lewnau, to adjourn the regular meeting at 7:15 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Commissioners Lindahl and Stenzel) vote. The Workshop Session of the Andover 7:17 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Alisa Lewnau, Andrew Melberg Mark Miskowiec, and Shaun Van Vark Commissioners Absent: Vice Chair Jim Lindahl and Commissioner Shane Stenzel LAW] Regular Andover Park & Recreation Commission Meeting Minutes —April 18, 2013 Page 4 Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS 2014 — 2018 PARK CAPITAL IMPROVEMENT PLAN, CONT Mr. Haas stated the Park and Recreation Commission is requested to continue discussing the 2014 -2018 Parks Capital Improvement Plan (CIP). This item was tabled from the last meeting. The Commission requested staff to evaluate Rose Park for the possibility of two small baseball fields (60 -foot bases). A copy of a plan that includes two small fields and 2 separate parking lots (60 parking stalls proposed) was provided for the Commission. Staff has also prepared a preliminary plan with a hockey rink and free skating rink at Fox Meadows Park. Also provided for Commission review is the updated Projected Park Improvement Fund, which includes the Walmart park dedication fee that was recently received. Mr. Haas reminded the Commission they should pay attention to the status of 2013 end of the year balance. Based on last year's CIP, no significant improvements are planned for 2013. The only larger improvement that has been identified is in 2015 but at this point, a park © has not been identified. Mr. Haas reviewed there are a number of parks that do not have security lights. The Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot. One of those parks includes Prairie Knoll Park north and south parking lots. The Public Works Parks Department is on board with the Rose Park proposal. A diagram of the Rose Park proposal was provided for Commission review. A hockey rink could be constructed at Rose Park if desired by the Parks Commission. A diagram of Fox Meadows was also provided. The target date for draft CIP is June 7t1' Chair Butler stated he attended the EDA meeting regarding the possibility of a hockey rink at Andover Station North. The EDA was not interested in a temporary location for a hockey rink as they are attempting to sell the property. Chair Butler stated the two options for the relocation of the Crooked Lake Hockey Rink are Rose Park and Fox Meadows Park. The ABA has been contacted and is in favor of the plan for Rose Park with the addition of a second field. Commissioner Miskowiec asked why the baseball diamonds would not be placed back to back. Mr. Haas stated although the fields are designed for 6 -7 year olds but if older children were playing, they would be hitting balls into the neighborhood. Commissioner © Miskowiec stated there would be a lot of added use to this park and he does not care for the hockey rink. The fields at Rose Park would only be scheduled for 6 -7 year olds. Regular Andover Park & Recreation Commission Meeting Minutes —April 18, 2013 Page 5 © Commissioner Miskowiec stated he is concerned with the planned placement of the two ball fields. Commissioner Lewnau suggested a third field be constructed where the hockey rink would be. Commissioner Miskowiec agreed with Commissioner Lewnau and suggested the hockey rink be put at Fox Meadows. Chair Butler stated he is concerned with moving a hockey rink to a rural location. Commissioner Melberg stated five ball fields could be placed at Fox Meadows Park. Commissioner Miskowiec asked the Commission consider the ball fields separate from the hockey rink. ABA representatives stated having two ball fields facing each other would not be a problem. Commissioner Van Vark stated the Commission needs to consider making do with the resources we have. Mr. Haas stated the parking lot needs to be as accessible to all users of the park close to the playground equipment. Chair Butler stated he likes the layout of the park for the ballfields. Commissioner Van Vark stated the Commission needs to decide what they want to do with the Park and then later the location of the fields and /or hockey rink can be determined. The ABA representatives said if three ball fields were created, they would be utilized. Mr. Haas Qstated if there were three fields, he fears the residents would complain about the traffic. Commissioner Miskowiec asked if three ballfields could be at Fox Meadows Park and Mr. Haas stated possibly three smaller fields or two larger fields. Commissioner Miskowiec suggested the fields be constructed at Fox Meadows Park and the hockey rink be constructed at Rose Park. Commissioner Miskowiec asked if three parking lots were necessary at Rose Park. Commissioner Melberg asked if ballfields need to be irrigated. It is close to the water tower and could be irrigated. Chair Butler asked if there could be just one parking lot closer to the water tower eliminating the one near the water tower. 16 parking stalls would not be sufficient for a hockey rink. Chair Butler stated the neighbors would be contacted about changes proposed in the park. Chair Butler questioned if a hockey rink needed to have lights on both sides. Commissioner Lewnau stated she would like to hear from the neighbors as to their feelings. Mr. Haas stated he would not suggest there be more than two ball fields at Rose Park. C Regular Andover Park & Recreation Commission Meeting Minutes —April 18, 2013 Page 6 © Mr. Haas stated the only two parks available at this point within the urban area for a hockey rink is Rose Park. Andover Huskies Youth Hockey Association has expressed an interest in having the hockey rink at Rose Park. Chair Butler asked the Commission their feelings about removing the Crooked Lake Park Hockey Rink. Chair Butler suggested a neighborhood survey be drafted before the next meeting. Commissioner Lewnau suggested the neighborhood be shown both plans one with and one without a hockey rink. Commissioner Miskowiec stated the three parking lots would be very expensive. He stated he is in not in favor of the Rose Park proposal. Commissioner Miskowiec stated he fears it will be similar to Hidden Creek East Park with the number of unhappy residents after they saw how the parking was affected. Chair Butler stated the parking lots should be considered for paving. Commissioner Miskowiec asked if Prairie Knoll Park south parking lot was not a higher priority. Commissioner Melberg stated he visited the Crooked Lake Hockey Rink and he would not want his kids playing there. Chair Butler stated the Commission will need to make decisions on the capital improvement plan at their May 16'h meeting. Commissioner Melberg asked if a survey should not be done for Fox Meadows Park at the same time. Mr. Haas stated all associations need to be included in planning improvements at Fox Meadows Park. Commissioner Miskowiec asked to see what could be put in Fox Meadows Park in the form of a feasibility drawing. Mr. Haas stated he will speak with the Parks Maintenance Department and see what he can come up with. Mr. Haas stated since a well would need to be drilled at Fox Meadows Park the cost for development would be higher. Chair Butler asked Mr. Haas to prepare the draft surveys for Rose Park and Fox Meadows Park, cost estimates, a feasibility drawing for Fox Meadows Park. ADJOURNMENT OF WORKSHOP SESSION Motion by Commissioner Lewnau, seconded by Commissioner Miskowiec, to adjourn the workshop session at 8:05 p.m. Motion carried on a 5 -ayes, 0 -nays, 0- absent (Commissioners Lindahl and Stenzel) vote. Respectfully Submitted, © Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc.