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HomeMy WebLinkAboutMay 16, 2013C I T Y O F © ND OjE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US 6:15 P.M. Skate Park Task Force Regular Park & Recreation Commission Meeting May 16, 2013 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/4/13 and 4/18/13) 4. Recommend Accepting Donation /Andover Football Association/Tulip Street Sports Complex/12 -31 5. Consider Application for Scheduled Use of Recreation Facilities /Andover Fire Department 6. Update on the Andover Fun Fest Booth 7. Outstanding Items © 8. 9. Chair's Report 10. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss Proposed Park Improvements /Draft Neighborhood Letter and Survey /Rose Park B. Discuss Proposed Park Improvements /Draft Neighborhood Letter and Survey /Fox Meadows Park C. Discuss 2014 -2018 Park Capital Improvement Plan, Cont. D. Adjournment H kC I T Y . F :.ti .` PARKAND RECREATION COMMISSIONMEETING MAY 16, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on May 16, 2013 at 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Alisa Lewnau (arrived at 7:06 p.m.), Jim Lindahl, Andrew Melberg, Mark Miskowiec, Shane Stenzel, and Shaun Van Vark Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others 10 RESIDENT FORUM There were no comments at this time. APPROVAL OFAGENDA Mr. Haas requested Item 5a be added to the agenda "Consider Application for Scheduled Use of Recreational Facilities /Andover YMCA Community Center ". Motion by Commissioner Miskowiec, seconded by Commissioner Melberg, to approve the agenda as revised. Motion carried on a 6 ayes, 0 -nays, 1- absent (Commissioner Lewnau) vote. APPROVAL OF MINUTES Motion by Commissioner Lindahl, seconded by Commissioner Miskowiec, to approve the minutes of the April 4, 2013 Park and Recreation Commission meeting as presented. Motion carried on a 4 ayes, 0 -nays, 2- present (Commissioners Melberg and VanVark), 1- absent (Commissioner Lewnau) vote. Motion by Commissioner Van Vark, seconded by Commissioner Miskowiec, to approve the minutes of the April 18, 2013 Park and Recreation Commission meeting as presented. Motion carried on a 4 ayes, 0 -nays, 2- present (Commissioners Lindahl and Stenzel), 1- absent (Commissioner Lewnau) vote. U Regular Andover Park & Recreation Commission Meeting Minutes — May 16, 2013 Page 2 RECOMMEND ACCEPTING DONATION /ANDOVER FOOTBALL ASSOCLITION /TULIP STREET SPORTS COMPLEX112 -31 Mr. Haas reviewed this item is regarding recommending approval of a resolution accepting the donation made by Andover Football Association to be used towards improvements for the new 40 Acre Sports Complex. Ms. Twila Hauck was present at the meeting to present the donation to the City of Andover that will be utilized in making improvements at the new Sports Complex. The donation will be $2000 per year for 5 years for a total of $10,000 commitment. Motion by Commissioner Miskowiec, seconded by Commissioner Stenzel, to approve a resolution accepting the donation made by Andover Football Association in the amount of $2000 to be used towards improvements for the new 40 acre Sports Complex. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Commissioner Lewnau) vote. Commissioner Lewnau arrived at the meeting at 7:06 pm. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATION FACILITIES /ANDOVER FIRE DEPARTMENT Mr. Haas reviewed the Commission is requested to consider approving the Application for Scheduled Use of Recreational Facilities for use of Purple Park which is located directly north of the Andover Community Center. This request has been made by Andover Fire Department and Anoka County Sheriff's Department. The request is for Tuesday, June 11`h and Wednesday, June 12`h from 7:00 am to 4:30pm. The group is requesting the use of Purple Park for the annual Safety Camp. No fees are required. Motion by Commissioner Lindahl, seconded by Commissioner Van Vark, to approve the Application for Scheduled Use of Recreational Facilities for the use of Purple Park located directly north of the Andover Community Center. Motion carried on a 7 -ayes, 0- nays, 0- absent vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES /ANDOVER YMCA COMMUNITY CENTER Mr. Haas reviewed an application has been submitted by the Andover YMCA Community Center for summer soccer program. The YMCA is requesting the use of the small soccer field just west of City Hall from 9am to 4pm Monday -Friday during the months of June, July and August. The YMCA will be providing additional information (Guidelines for Field Usage) that is required as part of the application for use of fields at the meeting. Regular Andover Park & Recreation Commission Meeting Minutes — May 16, 2013 Page 3 © Public Works staff is recommending to approve the use of the small soccer field and City Hall Ball Field #7 (located just to the north of the YMCA/Community Center) from 9am to 4pm Monday — Friday during the months of June, July and August. By allowing the YMCA to use both fields will minimize wear and tear of the fields and will allow the Parks Maintenance staff the opportunity to mow and maintain both fields during the week. Motion by Commissioner Lindahl, seconded by Commissioner Stenzel, to approve the Application for Scheduled Use of Recreational /Andover YMCA Community Center. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. UPDATE ON THE ANDOVER FUN FEST BOOTH Mr. Haas reviewed this item is an update regarding the Andover Fun Fest Booth that the Park Commission will be sharing with the Andover Open Space Commission. The Andover Fun Fest is scheduled for Friday, July 12 and Saturday, July 13. The Park Commission will be sharing a booth with the Open Space Commission on Saturday. Each of the Commission members (if available) will need to pick a time slot to occupy the booth. Booth hours are from l Oam until no later than 6pm. This will be a good way to meet new people, promote the parks system and hand out park/trail maps. There may be times when slots are not filled so Commissioners can double up if desired. © Mr. Haas distributed a schedule for Commissioners to sign up on for manning the booth during the Andover Fun Fest. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Mr. Haas noted the first outdoor Park Commission meeting is scheduled for June 6`" at the Sunshine Park gazebo. The Commission at some point later this summer will want to consider one more meeting at another park in early September. Staff would like two individuals to meet at 6:30 p.m. to do a TV interview with QCTV to talk about Sunshine Park and what the facility offers. After the meeting, staff would like two individuals to give an update with QCTV about what was discussed during the Park Commission meeting. Chair Butler suggested the Commission move back to the Conference Room for the worksession to finalize the CIP. CHAIR'S REPORT 0 Commissioner Lindahl stated it is nice to see so much activity on the fields. Regular Andover Park & Recreation Commission Meeting Minutes —May 16, 2013 Page 4 ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau, seconded by Commissioner Melberg, to adjourn the regular meeting at 7:18 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent) vote. The Workshop Session of the Andover Park and Recreation Commission was called to order at 7:20 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Alisa Lewnau, Jim Lindahl, Andrew Melberg Mark Miskowiec, Shane Stenzel, and Shaun Van Vark Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS PROPOSED PARK IMPROVEMENTS/DRAFT NEIGHBORHOOD LETTER AND SURVEY /ROSE PARK Mr. Haas provided a draft letter, notification map and survey for Rose Park. The Commission is requested to review the letter, map and survey and provide any comments for discussion. Also provided was a layout of the plan that would be sent to the neighborhood for their input. Mr. Haas stated he will add to the letter an explanation of the closing of Crooked Lake Hockey Rink. The letter will be sent May 17, 2013. The survey should be posted by Monday, May 20, 2013. The closing date for the survey is May 30, 2013. Mr. Haas will correct the numbering on the survey. DISCUSS PROPOSED PARK IMPR0VEMENTS/DRAFT NEIGHBORHOOD LETTER AND SURVEY /FOX MEADOWS PARK Mr. Haas provided a draft letter, notification map and survey for Fox Meadows Park. The Commission is requested to review the letter, map and survey and provide any comments for discussion. At this time staff is not recommending a layout of the park until the City hears what the neighbors have to say since this park has had its issues in the past with other activities that no longer are available at the park. Mr. Haas will correct the numbering on this survey also. © Mr. John Burgeson and Ms. Rita Burgeson said the residents on the other side of 7th Avenue are not impacted as much as those residents closest to the Park. X Regular Andover Park & Recreation Commission Meeting Minutes —May 16, 2013 Page 5 DISCUSS 2014 -2018 PARK CAPITAL IMPROVEMENT PLAN, CONT. Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussing the 2014 -2018 Parks Capital Improvement Plan (CIP) that was tabled from the last meeting to allow staff to draft surveys that will be sent to area residents for both Rose and Fox Meadows Parks. Staff was able to generate approximate costs for improvements to Rose Park that could be included into the CIP. The improvements include the following: Grading of site /storm water ponds, irrigation, fencing of ball fields with sideline fencing and mow strips, bases /pads, benches, outfield fencing (optional), seeding of field /rink area, 3 row bleachers, ag -lime for infields, top soil, construction material for hockey rink, hockey /free skating lighting system and class 5 parking lot. The estimated improvement costs will be in neighborhood of $250,000 - $275,000. There will be some savings if some of the work is performed by the Public Works Department. The amount of grading that is necessary has not yet been determined. Mr. Haas provided the updated Projected Park Improvement Fund, which was included in the Commission packet at the April 18, 2013 meeting. He stated there are no changes to the spreadsheet since the last meeting. Mr. Haas reviewed depending on what the Commission would like to recommend for © projects, the Finance Department has indicated to the Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000 or more. Mr. Haas provided estimates of Rose Park improvements. Ponding would be needed as a result of grading of the site. Commissioner Miskowiec asked where the ponding would be located. Mr. Haas stated it would be drainage for the fields and the parking lot. The total of the estimate would be $220,000. This would not include a new warming house. Commissioner Lewnau asked what the cost would be to re -do the Crooked Lake Hockey Rink. Commissioner Miskowiec suggested a berm may be a solution. Commissioner Miskowiec stated if it could be "fixed" for $5,000 - $10,000 that would be well worth the investment. Commissioner Stenzel asked what other uses would be at Rose Park. Mr. Haas stated they would use it for soccer, lacrosse, football for practices. Baseball currently uses Rose Park every day of the week. Chair Butler asked for an estimate of what would need to be done to "fix" Crooked Lake Hockey Rink. Commissioner Lewnau suggested a football /soccer /lacrosse field be put in place of the proposed hockey rink in Rose Park. S Regular Andover Park & Recreation Commission Meeting Minutes — May 16, 2013 Page 6 Chair Butler directed staff to look at a plan/estimate for the Crooked Lake Hockey Rink. Chair Butler asked if the free skating rink could be relocated on the other side of the hockey rink. Mr. Haas stated Hawridge Park is the ideal setup for a hockey rink and free skating rink. Commissioner Van Vark stated the School District will need to make the final decision. Mr. Haas stated he will have a discussion with Tom Redman of the School District. Commissioner Miskowiec stated there may not need to be so many parking spots at Rose Park. Chair Butler stated he believes 60 parking spots would be enough. Commissioner Melberg asked if there are any ADA requirements for Rose Park and Mr. Haas stated there are and the costs are included in the estimate. ADJOURNMENT OF WORKSHOP SESSION Motion by Commissioner Lewnau, seconded by Commissioner Lindahl, to adjourn the workshop session at 7:45 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. S