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HomeMy WebLinkAboutWK - July 23, 20139 C Y O F 1685 CROSSTOWN BOULEVARD N.W. • ANUUVEK, MINNESUTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, July 23, 2013 Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. Presentation of 2014 Anoka County Sheriffs Contract - Administration 3. Discuss CIP with Park & Recreation Commission — Engineering 4. Discuss Veterans Memorial Boulevard NW Memorial — Engineering 5. Update of Joint Powers Agreement/Lower Rum River WMO — Engineering 6. Discuss Hanson Boulevard NW & 161" Avenue NW Traffic Signal /12 -30 — Engineering 7. Discuss CIP Annual Street Reconstruction Projects - Engineering 8. 2014 Budget Development Discussion - Administration 9. Update on 2013 Budget Progress — June2013 - Administration 10. Investment Review - June 2013 - Administration 11. Other Topics 12. Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Presentation of 2014 Anoka County Sheriffs Contract July 23, 2013 INTRODUCTION Anoka County Sheriff James Stuart will be present at the meeting to present the proposed 2014 Law Enforcement Contract. DISCUSSION Attached is the 2014 Anoka County Sheriff Contract proposal costing. The 2014 proposal includes the following: a. 80 hours per day of patrol service b. 6 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. 2 Patrol Investigators e. 50% of the Crime Watch Program's coordinator position. The proposed 2014 Anoka County Sheriff contract maintains the status quo and reflects a 2.8% increase ($77,233) over the 2013 contract. The primary drivers of the increase are a union wane increase of 2 %, a State directed employer PERA contribution increase and a health insurance increase. ACTION REQUESTED Receive a presentation from the Anoka County Sheriff and provide direction to Administration 61k.4ow to proceed. submitted, Andover - Cost Summary January 2014 - December 2014 L PERSONNEL A. Sworn Deputy Sheriff 1.) 16.80 Patrol Deputies 1,115,063 2.) 7 Overtime (Average hours /month per Deputy) 71,568 3.) 2 Liaison Officers 132,746 4.) 2 Patrol Investigators 134,546 B. Non -Sworn C.S.O. 6 hours per day 34,602 Non -Sworn C.S.O. - Parks 8,216 C. Crime Watch Coordinator 20 hours /week 25,308 Benefits for Sworn and Non -Sworn Personnel Total Benefits 664,760 TOTAL PERSONNEL COSTS $2,186,808.{ InT INW44 A. Police Equipped Vehicles 4 Squads 114,000 B. C.S.O. Vehicle 1 Vehicle 4,000.00 C.S.O. Vehicle - Parks 0 (split usage with cso vehicle above) 3,200.00 C. Liaison Vehicle 2 Vehicle 14,400.00 D. Crime Watch Coordinator Vehicle - 1/2 2,870.00 E. Patrol /Crime Investigators Vehicles 14,400.00 F. Total Maintenance Costs for all vehicles 1.) Vehicle 202,406 2.) Emergency & Communications Equipment 18,237 3.) Emergency Vehicle Equip. replc fee 3,750 4.) Insurance 26,600 5.) Cellular Telephone 4,980 Total Maintenance Costs 255,973 TOTAL VEHICLE COSTS $408,843:, III. Administrative Costs & Crime Watch Program Costs Administrative, Clerical, Etc. $222,481 IV. TOTAL COST TO CONTRACTING MUNICIPALITY $2,818,132 Less Amount Received From State for Police State Aid 122,720 NET COST TO CONTRACTING MUNICIPALITY $2,695,412 'This figure is determined by the State and is subject to fluctuation. The latest estimate is $5900 per Deputy. Revenue received is for previous year Deputy hours hired prior to July 1 Detail Attached Andover Eighty Hour Coverage 365 DAYSNEAR January 2014 - December 2014 SIX Hours C.S.O. 365 DAYSNEAR Park CSO Twenty HourslWeek - April Through September Includes: 2 FTE Investigator 2 FTE SRO PERSONNEL A. Sworn Deputy Sheriff 1.) 16.80 Deputies at $5,531 /month 4 Squads $1,115,063 2.) 7 Overtime (Average hours /month per Deputy) C.S.O. Vehicle - Parks 71,568 3.) 2 Liaison Officer 2 Vehicle 132,746 4.) 2 1.0 Patrol & 1.0 Crime Investigators 134,546 B. Non -Sworn C.S.O.6 hrs /day 34,602 Non -Sworn C.S.O. - Parks 8,216 C. Benefits for Sworn and Non -Sworn Personnel P.E.R.A.(Sworn) 222,450 P.E.R.A. (Non- Sworn) 3,104 FICA 3,276 Medicare 21,082 Severance Allowance 37,324 Unemployment Compensation 2,245 Life Insurance 874 Health Insurance 306,800 Dental Insurance 9,922 Long Term Disability Insurance 3,199 Worker's Compensation 22,601 Uniforms 19,696 Total Benefits 652,571 TOTAL PERSONNEL COSTS '$2,149,311_, II. VEHICLE A. Police Equipped Vehicles 4 Squads B. C.S.O. Vehicle 1 Vehicle C.S.O. Vehicle - Parks 0 (split usage with cso vehicle above) C. Liaison Vehicle 2 Vehicle D. Investigator Vehicle 2 Vehicle D. Maintenance Costs 1.) Vehicle 199,856 2.) Emergency & Communications Equipment & replc.fee 18,237 3.) Emergency Vehicle Equipment replc. Fee 3,750 4.) Insurance 25,200 5.) Cellular Telephone 4,800 Total Maintenance Costs TOTAL VEHICLE COSTS III. Administrative Costs Administrative, Clerical, Etc. IV. TOTAL COST TO CONTRACTING MUNICIPALITY `Less Amount Received From State for Police State Aid NET COST TO CONTRACTING MUNICIPALITY 'This figure is determined by the State and is subject to fluctuation. The latest estimate is $5,900 per Deputy. Revenue received is for previous year Deputy hours hired prior to August 1 114,000 4,000.00 3,200.00 14,400.00 14,400.00 251,843 $214;931; $2,766,085 122,720 $2,643,365 Andover Crime Watch Coordinator January 2014 - December 2014 Average 20 Hours /Per Week 260 DAYS/YEAR L PERSONNEL A. Civilian 1.) 1 Crime Watch Coordinator 50,616 B. Benefits for Non -Sworn Personnel P.E.R.A. (Non- Sworn) 3,670 FICA 3,872 Severance Allowance 1,367 Unemployment Compensation 76 Life Insurance 40 Health Insurance 14,750 Dental Insurance 477 Long Term Disability Insurance 111 Worker's Compensation 15 Uniforms 0 Total Benefits 24,378 TOTAL PERSONNEL COSTS $74,993' II. VEHICLE A. Crime Watch Coordinator 1 Vehicle leased annually 5,740 B. Maintenance Costs 1.) Vehicle 5,100 2.) Cell Phone 360 3.) Insurance 2,800 Total Maintenance Costs 8,260 TOTAL VEHICLE COSTS $14,000 1 III. Administrative Costs Administrative, Office Space, Office Supplies, Etc. $8,100 j IV. Program Costs $7,000. j V. TOTAL COST OF CRIME WATCH PROGRAM $104,093 VI. CRIME WATCH PROGRAM City Of Andover 50 % $52,047 NET COST TO CONTRACTING MUNICIPALITY $52,047 Analysis Of Patrol Staffing Requirements Andover 1. Communitv Generated Workload • Calls For Service 10,963.00' • Handling time /CFS in hrs. ( @34:18 Actual) 0.57 • Total CFS handling time in hrs. 6,245.26 • Officer back -up rate ( @1.4 — Est.) 0.40 • Officer back -up time (back -up @75% of first unit time on scene) in hours. 1,873.58 • Number of bookings (Est.) 246.00 * • Booking time (Est. @ 0.75 hrs /booking) in hours 184.50 • Number of reports 10,963.00 * • Report writing time (est. @ 30 minutes min. avg) in hours 5481.5 Total Time Required To Handle Community Generated Workloads (Hrs.) 13 ,784.83: 2. Time for Preventative Patrol and Self Initiated Activities W) Alternative Levels of Proactivity), in Hours. • 50% of Available Time 13,784.83 40% of Available Time 9,189.89 3. Total Time Required To Handle Both Reactive and Proactive Activities (In Hrs.) • @ 50% of Available Time 27,569.66 • @ 40% of Available Time 22,974.72 4. Officer Availabilitv Est. Availabilitv • Net shifts worked 2,080 • Net hours lost on shift 362 Net hours worked each year 1,718 5. Deputies Required to Handle Workloads • @ 50% of Proactive Time 16.05 @ 40% of Proactive Time 13.37 6. Deputies Required Given Est. Turnover and Time Needed to Academy and Field Train • @ 50% of Proactive Time 16.59; • @ 40% of Proactive Time 13:82' Based on 2012 Calls for Service 06/18/2013 A,0 6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Adminis David D. Berkowitz Director trator of s /City Engineerb� 1c t� Todd J. Haas, Assistant Public Works Director/Parks Coordinator Discuss CIP with Park and Recreation Commission - Engineering July 23, 2013 INTRODUCTION The City Council is requested to discuss the proposed 2014 -2018 Parks Capital Improvement Plan (CIP) as recommended by the Park and Recreation Commission. DISCUSSION Attached is the fund balance sheet that was prepared by the Finance Department and the projects the Park Commission is recommending over the next 5 years. Projects the Commission is recommending for 2014 are as follows: • Rose Park — With the removal of Green Acres Park ball field for 6 -7 year olds after this summer season, the Park Commission would like to find a park in which the Green Acres field could be replaced. After a couple months of discussion and meeting with the Rose Park neighborhood,it is recommended that Rose Park be reconstructed to include 2 ball fields for the 6 -7 year olds which was also suggested by the Andover Baseball Association. There is an existing ball field at the park but the ball field fencing does not meet the minimum standards that are recommended by the League of Minnesota Cities. Improvements to the park would include the following: Grading (fields, drainage ponds, parking lot), irrigation, fencing of 2 fields, bases. mounds, benches, 2 three row bleachers (1 for each field), ag -lime for the infields, topsoil, and gravel for the parking lot. The Park Commission is recommending $200,000 be allocated for these improvements. Public Works Department will be able to do some of the work which will be savings to the City. • Way Finding Signs — There has been some discussion in the past by both the City Council and the Park Commission on installing Way Finding signs at some of the locations along the Tom Anderson Trail (Coon Creek). The signs will have information such as destinations that may be helpful to the users of the trail and mileage between intersections of trails or destinations. The Park Commission is recommending $10,000 be allocated for these improvements. • Small Park Irrigation projects — The Park Commission would like to continue irrigating some of the smaller neighborhood parks that are located generally more in the Mayor and City Council July 23, 2013 Page 2 of 2 urban residential areas. For example Woodland Estates and Hickory Meadows Parks have been done over the past 2 years. Irrigating the parks has really minimized the issues with weeds and also makes the neighborhood more attractive. Parks to be irrigated will be determined by the Park Commission with input from the Park Maintenance staff. • Prairie Knoll Park — The Park Commission is recommending the south parking lot be paved. The park is used as a year round facility. Soccer, lacrosse, and football are the primary users. In the winter the park is used for skating, hockey and sliding. The Commission recommends that parks that can be used year around should be paved. The other issues that would be resolved include the drainage from the parking that impacts the playground equipment (wood chips are washed away from the heavy rains), eliminate the dust that is created by vehicles and eliminate vehicles spinning around causing gravel on the city streets and trails which has been a maintenance issue for the Parks Maintenance crews. The Park Commission is recommending $100,000 be allocated for this improvement. The next major park improvement that the Park Commission is recommending is Fox Meadows Park in 2017. The park has had some limited use over the past 2 years because of the lack of irrigation. During dry conditions the weeds are really starting to take over. The Park Commission is exploring a full size soccer field with a possible smaller practice field. The Commission is also exploring this park as a possible relocation site for the Crooked Lake School hockey rink. The Park and Recreation Commission will be at the meeting to discuss these proposed improvements with the City Council. ACTION REQUIRED The City Council is requested to discuss the 2014 -2018 Parks CIP as recommended by the Park and Recreation Commission. Respectfully submitted, Todd H aa' s Cc: Park and Recreation Commission (copy sent by e -mail) Attachments: Projected Improvement Fund Balance, raft plan of Rose Park CITY OF ANDOVER Park Improvement Fund Projected Fund Balance DRAFT PROPOSAL 06106/2013 2013 2014 2015 2016 2017 2018 TOTALS Projected Sources of Revenue Park Dedication Fee - Residential (20/yr for 3 yrs, 10/yr after) $15,982 $54,640 $54,640 $54,640 $27,320 $27,320 $234,542 Park Dedication Fee - Commercial 132,628 - - - - - 132,628 Donation / Contribution - - - - - - - Capital Projects Levy- Park Improvements 61,500 61,500 61,500 61,500 61,500 61,500 369,000 Total Revenues Available 210,110 116,140 116,140 116,140 88,820 88,820 736,170 Projected Commitments 09-18 Hawkridge Park 92 92 10 -23 Dog Park - Donations 625 625 Hidden Creek North Park - Tower Rental 2,729 2,729 Irrigation Project - Small - Park System Improvements / Expansion 100,000 100,000 Rose Park Renovation 200,000 200,000 Crooked Lake Hockey Rink Relocation - Wayfinding Signs /Exercise Stations 10,000 10,000 Fox Meadows Park Renovation 200,000 200,000 Small Park Irrigation Projects 20,000 20,000 20,000 20,000 80,000 Pave hockey rink (roller hockey use) 30,000 30,000 Pave parking lots at Prairie Knoll 100,000 Annual Miscellaneous Projects 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Commitments 118,446 345,000 35,000 35,000 215,000 65,000 713,446 Revenues Over (Under) Expenditures 91,664 (228,860) 81,140 81,140 (126,180) 23,820 Fund Balance as of December 31, 2012 198,388 Fund Balance Brought Forward 290,052 61,192 142,332 223,472 97,292 Ending Fund Balance" $290,052 $61,192 $142,332 $223,472 $97,292 $121,112 "Target - $50,000 to create a contingency for any project overages. 149STWWI Fti ,- 3> LNDOVE 1% A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administra David D. Berkowitz Director of Engineer Todd J. Haas, Asst. City Engineer/Parks Coordinator Discuss Veterans Memorial Boulevard NW Memorial - Engineering July 23, 2013 INTRODUCTION The City Council is requested to discuss the memorial that is to be located on Veterans Memorial Boulevard NW west of Nightingale Boulevard NW. DISCUSSION Attached is page 30 of the 2013 -2017 Capital Improvement Plan identifying a memorial of some sort to be placed at this location. Questions that need to be answered by the City Council are the following: • What type of memorial are you looking at? Do you want to have a sign? Do you want it lit with a flag? • Do you want it located in the right of way? The other option is to install the memorial on private property but an easement would be necessary. BUDGET IMPACT $10,000.00 has been allocated for this improvement. ACTION REQUIRED The City Council is requested to discuss Veterans Memorial Boulevard NW memorial and direct staff on how to proceed. Respectfully submitted, Todd Ha� Attachments: 2013 -2017 CIP Item ✓ Capital Plan. City of Andover, MN Project# 13- 41900 -05 >roject tvame Memorial -Veterans Memorial Type Improvement Useful Life 20 Years Category Improvements Description A memorial to honor Andover veterans. Justification I the City would like to construct a memorial to honor 2013 thrt, 2017 Department Facility Management Contact DPW / City Engineer Priority 1 -High veterans. Expenditures 2013 2014 2015 2016 2017 Total Improvement 10,000 10,000 Total 10,000 10,000 Funding Sources 2013 2014 2015 2016 2017 Total Capital Equipment Reserve 10,000 10,000 Total 10,000 10,000 An increase in annual maintenance. F 30 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator �� - David D. Berkowitz Director of P ks /City Engineer FROM: Todd J. Haas, Lower Rum River (9) SUBJECT: Update of Joint Powers Agreement/Lower Rum River WMO - Engineering DATE: July 23, 2013 INTRODUCTION The City Council is requested to discuss the request from the City of Ramsey regarding a possible change to the Lower Rum River WMO draft Joint Powers Agreement (JPA). DISCUSSION Attached is a letter from Mark Kuzma, Ramsey City Council member and is also a representative on the Lower Rum River WMO, in regards to changing the funding formula for the LRRWMO that would divide the budget equally among the three remaining cities (Andover, Anoka and Ramsey) assuming that Coon Rapids drops its affiliation as anticipated. The portion of Coon Rapids that is located in the LRRWMO will most likely be added as part of the Coon Creek Watershed District. The LRRWMO Board will be discussing the draft JPA at their next meeting in August and your input would be greatly appreciated. ACTION REQUIRED The City Council is requested to discuss the request from the City of Ramsey regarding a possible change to the Lower Rum River WMO draft Joint Powers Agreement (JPA). Respectfully submitted, Todd Hass Attachments: Letter from the City of Ramsey, urrent LRRWMO JPA June 27, 2013 7550 Sunwood Drive NW • Ramsey, Minnesota 55303 City Hall: 763 - 427 -1410 • Fax: 763 - 427 -5543 wwrv. cityoframsey. com Mr. Todd Haas, Chair Lower Rum River Watershed Management Organization Andover City Hall 1685 Crosstown Boulevard NW Andover, MN 55304 Dear Mr. Haas: RECEIVED JUL 2 2013 CITY OF ANDOVER As the City of Ramsey representative to the Lower Rum River Watershed Management Organization ( LRRWMO), I am writing to let known the intent of the City of Ramsey to support a reallocation of the funding formula for the LRRWMO that would divide the budget equally among the remaining three cities (Andover, Anoka and Ramsey), assuming that Coon Rapids drops its affiliation as anticipated. We believe that the WMO provides an equal benefit to the three major cities and, therefore, the administrative costs should be shared equally as well. We also believe that the funding of large capital construction projects (such as the Rum River Dam) must be considered separate from the funding allocation for the administrative expenses of the organization. We welcome the opportunity to discuss specific funding for those projects as they happen. In conclusion, we appreciate the strong working relationship that the Cities in the LRRWMO have enjoyed and look forward to working together on watershed issues in the coming years. Sincerely, Mark Kuzma City of Ramsey City Council LRRWMO Representative cc: Sarah Strommen, Mayor and Alternate to WMO City of Andover City of Anoka JOINT AND COOPERATIVE AGREEMENT FOR THE ESTABLISHMENT OF THE LOWER RUM RIVER WATERSHED MANAGEMENT ORGANIZATION TO PLAN, CONTROL AND PROVIDE FOR THE DEVELOPMENT OF THE LOWER RUM RIVER WATERSHED PREFACE The Lower Rum River Watershed lying East of the Mississippi River is a watershed that is basically a direct tributary to the Mississippi River. It encompasses all or parts of the following cities: Andover, Anoka, Coon Rapids, Ramsey Minnesota Laws of 1982, Chapter 509, mandated that all watersheds within the seven county Metropolitan area must be governed by a watershed management organization and as is now codified as Minnesota Statutes 1992, Sections 103B.201 through 103B.251. The Watershed is authorized to organize under a joint powers agreement pursuant to Minnesota Statutes, Section 471.59 and Section 103B.211 or if such an organization is not created, Anoka County shall petition for the establishment of a watershed district under Minnesota Statutes, Chapter 103D. All the cities in the Lower Rum River Watershed expressed a desire in 1985 to create a joint powers group rather than a watershed and now desire to adopt an amended joint powers agreement to establish a Watershed Management Organization which will comply with the current law for management of this watershed It is the belief of these four cities that a joint powers group will provide more efficient planning and administration of the Lower Rum River Watershed if the watershed is managed under a joint powers agreement. The goal is to leave as much control as possible with the four individual member cities. It has been determined by the four cities involved in the watershed that they desire to proceed under a Joint Powers Agreement rather than under Chapter 103D as a watershed district. Each party to this agreement has been fully advised that the Watershed Management Organization being created shall have the powers and responsibilities set forth in the Metropolitan Surface Water Management Act, Minnesota Statutes Sections 103B.201 through 103B.251 and as amended by this Agreement. It is further understood and agreed that it is the intent of this agreement to assign to the watershed management organization, which has operated since 1985, the additional powers and duties assigned by the Minnesota legislature. The management of water resources is a rapidly changing field and new laws and regulations are being adopted and amended frequently and it should not be necessary to amend this agreement every time the legislature enacts a new law. Each member further recognizes that this is a binding contract and failure to cooperate or to cant' out a member's responsibilities will result in a breach of this contract. 1 Paae A -1 The purpose of this organization shall be to assist the four member Lower Rum Watershed cities to preserve and use natural water storage and retention systems to: 1. Protect and preserve natural surface and groundwater storage and retention systems; 2. Minimize public capital expenditures needed to correct flooding and water quality problems; 3. Identify and plan for means to effectively protect and improve surface water and groundwater quality; 4. Establish more uniform local policies and official controls for surface water and groundwater management; 5. Prevent erosion of soil into surface water systems; 6. Promote groundwater recharge; 7. Protect and enhance fish and wildlife habitat and water recreational facilities; 8. Secure other benefits associated with the proper management of surface and groundwater, and 9. Promote and encourage cooperation among member cities in coordinating local surface water and groundwater plans and to be aware of their neighbor's problems and to protect the public health, safety, and general welfare. The Lower Rum River Watershed waters flow through many sub - watersheds directly to the Rum River and the Mississippi River. It is not anticipated that the Lower Rum River Watershed will have many capital improvement projects; if they do, it is hereby expressed that the intent of this Agreement is to encourage that the solutions should be handled by agreements between the Cities involved. It is the intent of this Agreement to subject all four cities in the Lower Rum River Watershed to a common set of policies and to comply in all respects with the provisions of the Metropolitan Surface Water Management Act. The purpose of this Preface is to clarify and establish for any court of review or any arbitrator or for the elected successors to the representatives who have entered into this agreement the reasons and purpose for this joint and cooperative venture. The parties to this Agreement realize that the success or failure of the Lower Rum River Watershed Organization created by this Agreement is dependent upon the sincere desire of each member City to cooperate in the exercise of a joint power to solve joint problems. Each party here by agrees to be bound by this agreement and pledges its cooperation. 2 Pam A -2 JOINT AND COOPERATIVE AGREEMENT The parties to this Agreement are governmental units of the State of Minnesota, all of which have lands which drain surface water within the Lower Rum River Watershed and all of which have power and responsibility to construct, reconstruct, extend and maintain storm water management facilities to improve water quality, to promote groundwater recharge, and to protect, promote and preserve water resources within the Watersheds. This agreement is made pursuant to the authority conferred upon the parties by Minnesota Statutes 1992, Sections 103B.201 to and including Section 103B.251 and Section 471.59. NAME I. The parties hereto create and establish the Lower Rum River Watershed Management Commission. GENERAL PURPOSE II. The general purpose of this agreement is to provide an organization which can investigate, study, plan and control the construction of facilities to drain or pond storm waters, to alleviate damage by flood waters; to improve the creek channels for drainage; to assist in planning for land use; to repair, improve, relocate, modify, consolidate or abandon, in whole or in part, drainage systems within the watershed area; to do whatever is necessary to assist in water conservation and the abatement of surface water and groundwater contamination and water pollution and the improvement of water quality; to promote ground water recharge; and to protect and enhance fish and wildlife habitat and water recreational facilities. In addition to the aforestated purposes, the organization hereby created shall serve as the Watershed Management Organization for the Lower Rum River Watershed and shall carry out all of the duties and responsibilities outlined in Minnesota Statutes, Section 103B.201 through 103B.251, both inclusive. DEFINITIONS III. For the purposes of this Agreement, the terms used herein shall have the meanings as defined in this article. Subdivision 1. "Commission" means the organization created by this agreement, the full name of which is "Lower Rum River Watershed Management Commission." It shall be a public agency of its members and a watershed management organization as defined in Minnesota Statutes, Section 103B.211. Subdivision 2. 'Board" means the Board of commissioners of the Commission, consisting of one commissioner or one alternate commissioner from each of the governmental units which is a party to this agreement and which shall be the governing body of the Commission. Subdivision 3. "Council' means the governing body of a governmental unit which is a member of this Commission. 3 Papa A -3 Subdivision 4. "Governmental Unit" means any city, county, or town. Subdivision 5. "Member" means a governmental unit which enters into this agreement. Subdivision 6. "Lower Rum River Watershed" means the area generally contained within a line drawn around the extremities of all terrain whose surface drainage is tributary to the Lower Rum River and the Mississippi River and within the mapped areas delineated on the map filed with the Board of Water and Soil Resources originally filed pursuant to Minnesota Statutes, 473.877, Subd. 2 and as now amended by Minnesota Statutes, Chapter 103B. MEMBERSHIP IV. The membership of the Commission shall consist of all of the following governmental units: City of Andover City of Anoka City of Coon Rapids City of Ramsey The Commission may, with the ratification of the governing bodies of all voting member, of the Organization, invite other units of government within the Rum River Watershed to become parties to this Agreement, and in all respects thenceforth enjoy the full rights, duties, and obligations of this Agreement. No change in governmental boundaries, structure or organizational status shall affect the eligibility of any governmental unit listed above to be represented on the Commission, so long as such governmental unit continues to exist as a separate political subdivision. BOARD OF COMMISSIONERS V. Subdivision 1. The governing body of the Commission shall be its Board. Each member shall be entitled to appoint one representative on the board, and one alternate who may sit when the representative is not in attendance and said representative or alternate representative shall be called a "Commissioner ". Subdivision 2. The council of each member shall determine the eligibility or qualification of its representative on the Commission and the terms of each Commissioner shall be as established by each individual member. Subdivision 3. The term of each Commissioner and Alternate Commissioner appointed by each member shall be as determined by each individual member and until their successors are selected and qualify. Any vacancy shall be filled for the unexpired term of any Commissioner by the council of the governmental unit of the member who appointed said Commissioner. The Commission shall notify the Board of Water and Soil Resources of member appointments and vacancies within 30 days after the Commission is notified by a member. Each member agrees to publish a notice of 4 Panes A-4 vacancies resulting from the expiration of a Commissioner or Altemate Commissioners terms or where a vacancy exists for any reason. Publication and notice shall be in accordance with Minnesota Statutes, Section 103B.227, Subds. 1 and 2, as they now exist or as subsequently amended. Subdivision 4. The council of each member agrees that its representative commissioner will not be removed from the Board prior to the expiration of the Commissioners term, unless said Commissioner consents in writing or unless said council has presented the Commissioner with charges in writing and has held a public hearing after reasonable notice to the Commissioner. A member may remove a Commissioner or an Alternate Commissioner for just cause or for violation of a Code of Ethics of the Commission or a member City, or for malfeasance, nonfeasance, or misfeasance. Said hearing shall be held by the Member City Council who appointed the Commissioner. A Commissioner who is an elected official of a Member City who is not reelected may be removed by the appointing Member City at the Member's discretion. Any decision by a Member to remove a Commissioner may be appealed to the Board of Water and Soil Resources. A certified copy of the Council's Resolution removing said Commissioner shall be filed with the Secretary of the Board of Commissioners and shall show compliance with the terms of this section. Subdivision 5. Each member shall within 30 days of appointment file with the Secretary of the Board of Commissioners a record of the appointment of its Commissioner and its Alternate Commissioner. The Commission shall notify the Board of Water and Soil Resources of member appointments and vacancies within 30 days after receiving notice from the member. Members shall fill all vacancies within 90 days after the vacancy occurs. Subdivision 6. Commissioners shall serve without compensation from the Commission, but this shall not prevent a governmental unit from providing compensation for its Commissioner for serving on the board, if such compensation is authorized by such governmental unit and by law. Commission funds may be used to reimburse a Commissioner or Alternate Commissioner for expenses incurred in performing Commission business and if authorized by the Board. Subdivision 7. At the first meeting of the Board and in February of each year thereafter, the Board shall elect from its Commissioners a Chair, a Vice Chair, a Secretary, a Treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. At the organizational meeting or a soon there after as it may be reasonably done, the Commission shall adopt rules and regulations governing its meetings. Such rules and regulations maybe amended from time to time at either a regular or a special meeting of the Commission provided that a ten day prior notice of the proposed amendment has been furnished to each person to whom notice of the Board meetings is required to be sent; a majority vote of all eligible votes of the then existing members of the Commission shall be sufficient to adopt any proposed amendment to such rules and regulations. The Board shall notify each member City of the location and time of regular and special 5 Pang A -.ri meetings called or established by the Board. A meeting shall be held at least annually, and all meetings shall be called and open to the public pursuant to Minnesota Statutes, Section 471.705 or as amended. POWERS AND DUTIES OF THE BOARD VI. Subdivision 1. The Commission, acting by its duly appointed Board of Commissioners, shall as it relates to flood control, water quality, ground water recharge and water conservation or in the construction of facilities and other duties as set forth in Chapter 103B, Minnesota Laws of 1992 and in Rules and Regulations of the Board of Water and Soil Resources, have the powers and duties set out in this article and as prescribed bylaw. Subdivision 2. It may employ such persons or contract with consultants as it deems necessary to accomplish its duties and powers, and any such persons or consultants shall be considered Commission staff. Subdivision 3. It may contract for space and for material and supplies to carry on its activities either with a member or elsewhere. Subdivision 4. It may acquire necessary personal property to carry out its powers and its duties. Subdivision 5. It shall develop an overall plan containing a capital improvement program within a reasonable time after qualifying, and said plan shall meet all of the requirements as established in Minnesota Statutes, Chapter 103B. Said over all plan shall establish a comprehensive goal for the development of the Lower Rum River Watershed and shall establish a proposed procedure for accomplishing the purposes of the organization as set forth in Article II. Subdivision 6. It shall make necessary surveys or utilize other reliable surveys and data and develop projects to accomplish the purposes for which the Commission is organized. Subdivision 7. It may cooperate or contract with the State of Minnesota or any subdivision thereof or federal agency or private or public organization to accomplish the purposes for which it is organized. Subdivision 8. It may, if necessary to implement the plan, order any member governmental unit or units to construct, clean, repair, alter, abandon, consolidate, reclaim or change the course or terminus of any ditch, drain, storm sewer, or water course, natural or artificial, within the Lower Rum River Watershed. The member cities further understand and agree that the Commission in reviewing, ordering, or authorizing these projects will use the best management practices required to meet state and federal statutes and regulations. The Commission will also consider the ability of the member cities to fund the enforcement of local controls and any ordered capital improvements. The Commission shall incorporate financial review and anticipated sources of revenue as apart of the over all management plan and as a part of local water management plans. Subdivision 9. It may order any member governmental unit or units to acquire, operate, 6 Paae A -6 construct or maintain dams, dikes, reservoirs and appurtenant works or other improvements necessary to implement the overall plan. The member cities further understand and agree that the Commission in reviewing, ordering, or authorizing these projects will use the best management practices required to meet state and federal statutes and regulations. The Commission will also consider the ability of the member cities to fund the enforcement of local controls and any ordered capital improvements. The Commission shall incorporate financial review and anticipated sources of revenue as apart of the over all management plan and as a part of local water management plans. Subdivision 10. If shall regulate, conserve and control the use of storm and surface water and groundwater within the Watershed necessary to implement the overall plan. Subdivision 11. It shall contract for or purchase such insurance as the Board deems necessary for the protection of the Commission. Subdivision 12. It may establish and maintain devices for acquiring and recording hydrological and water quality data within the Watershed. Subdivision 13. It may enter upon lands, in a lawful manner, within or without the watershed to make surveys and investigations to accomplish the purposes of the Commission. The Commission shall be liable for actual damages resulting there from but every person who claims damages shall serve the Chair or Secretary of the Board of Commissioners with a Notice of Claim as required by Chapter 466.05 of the Minnesota Statutes. Subdivision 14. It shall provide any member governmental unit with technical data or any other information of which the Commission has knowledge which will assist the governmental unit in preparing land use classifications or local water management plans within the watershed. Subdivision 15. It may provide legal and technical assistance in connection with litigation or other proceedings between one or more of its members and any other political subdivision, commission, Board or agency relating to the planning or construction of facilities to drain or pond storm waters or relating to water quality within the Watershed. The use of commission funds for litigation shall be only upon a favorable vote of a majority of the eligible votes of the then existing members of the Commission. Subdivision 16. It may accumulate reserve funds for the purposes herein mentioned and may invest funds of the Commission not currently needed for its operations, in the manner and subject to the laws of Minnesota applicable to statutory cities. Subdivision 17. It may collect monies, subject to the provisions of this agreement, from its members, Anoka County and from any other source approved by a majority of its board. Subdivision 18. It may accept gifts, apply for and use grants or loans of money or other property from the United States, the State of Minnesota, a unit of government or other governmental unit or organization, or any person or entity for the purposes described herein; may enter into any reasonable agreement required in connection therewith; may comply with any laws or regulations applicable thereto; and may hold, use, and dispose of such money or property in 7 Paae A -7 accordance with the terms of the gift, grant, loan or agreement relating thereto. Subdivision 19. It may make contracts, Incur expenses and make expenditures necessary and incidental to the effectuation of these purposes and powers and may disburse therefor in the manner hereinafter provided Subdivision 20. It shall cause to be made an annual audit by a certified public accountant or the state auditor of the books and accounts of the commission and shall make and file a report to its members at least once each year including the following information: a. the approved budget; b. a reporting of revenues; C. a reporting of expenditures; d. a financial audit report or section that includes a balance sheet, a classification of revenues and expenditures, an analysis of changes in final balances, and any additional statements considered necessary for full financial disclosure; and C. the status of all commission projects and work within the watershed; Copies of said report shall be transmitted to the clerk of each member governmental unit. Subdivision 21. Its books, reports and records shall be available for and open to inspection by its members at all reasonable times. Subdivision 22. It may recommend changes in this agreement to its members. Subdivision 23. It may exercise all other powers necessary and incidental to the implementation of the purposes and powers set forth herein and as outlined and authorized by Minnesota Statutes, Sections 103B.201 through 103B.251. Subdivision 24. It shall cooperate with the State of Minnesota, the Commissioner of Natural Resources and the Director of the Division of Waters, Soils and Minerals of the Department of Natural Resources in complying with the requirements of Chapter 103G of the Minnesota Statutes. Subdivision 25. Each men+ber reserves the right to conduct separate or concurrent studies on any matter under study by the Commission. Subdivision 26. It shall establish a procedure for establishing citizen or technical advisory committees and to provide other means of public participation. Subdivision 27. Where the Commission is authorized or. requested to review and make recommendations on any matter, the Commission shall act on such matter within sixty (60) days of receipt of the matter referred. Failure of the Commission to act within sixty (60) days shall constitute approval of the matter referred, unless the Commission requests and receives from the referring unit of government an extension of time to act on the matter referred. Where the Commission makes recommendation of any matter to a party, the governing body of a parry not acting in accordance with such recommendation shall sabmit a written statement of its reasons for doing otherwise to the Commission within ten (10) days of its decision to act contrary to the Commission's recommendation. The Commission shall review the written statement and if 8 Pana A -R determined insufficient by the Commission, request written clarification within an additional ten (10) days. METHOD OF PROCEEDING VII. Subdivision 1. The procedures to be followed by the Board in carrying out the powers and duties set forth in Article VI, Subdivisions 5, 6, 7, 8, 9, and 10, shall be as set forth in this article. Subdivision 2. The Board has previously prepared the over all plan as required in Article VI, Subdivision 5. This plan shall be updated as required by state law. The Board shall proceed to implement said plan, and this implementation may be ordered by stages. Subdivision 3. No project which will channel or divert additional waters to subdistrict and subtrunks which cross municipal boundaries shall be commenced by any member governmental unit prior to approval of the Board of the design of an adequate outlet or of adequate storage facilities. Subdivision 4. All construction, reconstruction, extension or maintenance of outlets for the various subdistrict and subtrunks, including outlets, lift stations, dams, reservoirs, or other appurtenances of a surface water or storm sewer system which involve construction by or assessment against any member governmental unit or against.privately or publicly owned land within the watershed shall follow the statutory procedures outlined in Chapter 429 of the Minnesota Statutes except as herein modified. The Board shall secure from its engineers or some other competent persona report advising it in a preliminary way as to whether the proposed improvement is feasible and as to whether it shall best be made as proposed or in connection with some other improvement and the estimated cost of the improvement as recommended and the proposed allocation of costs between members. The Commission shall have authority to separate the watershed into subtrunks or subdistricts if the capital improvement project and costs only benefit a subtrunk or subdistrict area. If the Commission determines that a capital improvement and capital cost benefits only a subtrunk or subdistrict area it may so designate that said area shall be responsible for said costs and may allocate the costs to said area or areas rather than to the entire watershed. The Board shall then hold a public hearing on the proposed improvement after mailed notice to the clerk of each member governmental unit within the Watershed. The Commission shall not be required to mail or publish notice except by said notice to the clerk. Said notice shall be mailed not less than 45 days before the hearing, shall state the time and place of the hearing, the general nature of the improvement, the estimated total cost and the estimated cost to each member governmental unit. The Board may adjourn said hearing to obtain further information, may continue said hearing pending action of the member governmental units or may take such other action as it deems necessary to carry out the purposes of this Commission. To order the improvement, in accordance with the powers and duties established in Article VI, Subdivisions 7, 8 and 9, a resolution setting forth the order for a capital improvement project 0 Pana A -P shall require a favorable vote by two- thirds of all eligible votes of the.then existing Board of the Commission. (In all cases other than for a capital improvement project, a majority vote of all eligible members of the Board shall be sufficient to order the work.) The order shall describe the improvement, shall allocate in percentages the cost allocation between the member governmental units, shall designate the engineers to prepare plans and specifications, and shall designate the member who will contract for the improvement in accordance with Subdivision 7 of this Article. After the Board has ordered an improvement it shall forward to all member governmental units an estimated time schedule for the construction of said improvement The Board shall allow an adequate amount of time, and in no event less than 45 days, for each member governmental unit to conduct hearings, in accordance with the provisions of the aforestated Chapter 429, or the charter requirements of any city, or to ascertain the method of financing which said member governmental unit utilize to pay its proportionate share of the costs of the improvement. Each member governmental unit shall ascertain within a period of 90 days the method it shall use to pay its proportionate share of the costs. If the Commission proposes to utilize Anoka County's bonding authority as set forth in Minnesota Statutes, Section 103B.251, or if the Commission proposes to certify all or any part of a capital improvement to Anoka County for payment, then and in that event all proceedings shall be carried out in accordance with the provisions set forth in said Section 103B.251. Subdivision 5. The Board shall not order and no engineer shall be authorized by the Board to prepare plans and specifications before the Board has adopted a resolution ordering the improvement. The Board may order the advertising for bids upon receipt of notice from each member governmental unit who will be assessed that it has completed its hearing or determined its method of payment or upon expiration of 90 days after the mailing of the preliminary report to the members. Subdivision 6. Any member governmental unit being aggrieved by the determination of the Board as to the allocation of the costs of said improvement shall have 30 days after the commission resolution ordering the improvement to appeal said determination. Said appeal shall be in writing and shall be addressed to the Board asking for arbitration. The determination of the member's appeal shall be referred to a Board of Arbitration. The Board of Arbitration shall consist of three persons; one to be appointed by the Board of Commissioners, one to be appointed by the appealing member governmental unit, and the third to be appointed by the two so selected. In the event the two persons so selected do not appoint the third person within 15 days after their appointment, then the Chief Judge of the District Court of Anoka County shall have jurisdiction to appoint, upon application of either or both of the two earlier selected, the third person to the board. The third person selected shall not be a resident of any member governmental unit and if appointed by the Chief Judge said person shall be a registered professional engineer. The arbitrators' expenses and fees, together with the other expenses, not including counsel fees, incurred in the conduct of the arbitration shall be divided equally between the Commission and the appealing member. 10 Paae A -10 Arbitration shall be conducted in accordance with the Uniform Arbitration Act, Chapter 572 of the Minnesota Statutes. Subdivision 7. Contracts for Improvements. All contracts which are to be let as a result of the board's order to construct, repair, alter, reclaim or change the course or terminus of any ditch, drain, storm sewer, watercourse, or to acquire, operate, construct or maintain dams, dikes, reservoirs or their appurtenances or to carry out any of the other provisions of the plan as authorized by Minnesota Statutes, and for which two or more member governmental units shall be responsible for the costs, shall be let in accordance with the provisions of Section 429.041 of the Minnesota Statutes. The bidding and contracting of said work shall be let by any one of the member governmental units, as ordered by the Board of Commissioners, after compliance with the statutes. All contracts and bidding procedures shall comply with all the requirements of law applicable to contracts let by a statutory city in the State of Minnesota. The Commission shall not have the authority to contract in its own name for any improvement work for which a special assessment will be levied against any private or public property under the provisions of Chapter 429 or under the provisions of any City charter. This section shall not preclude the Commission from proceeding under Minnesota Statutes, Section 103B.251. Subdivision 8. Contracts with Other Governmental Bodies. The Commission may exercise the powers set forth in Article VI, Subdivision 7, but said contracts for a capital improvement shall require a favorable vote of two -thirds majority of the eligible votes of the then existing members of the Commission. Subdivision 9. Supervision. All improvement contracts awarded under the provisions of Subdivision 7 of this Article shall be supervised by the member governmental unit awarding said contract or said member governmental unit may contract or appoint any qualified staff member or members of the Commission to carry out said supervision, but each member agrees that the staff of this Commission shall be authorized to observe and review the work in progress and the members agree to cooperate with the Commission staff in accomplishing the purposes of this Commission. Representatives of the Commission shall have the right to enter upon the place or places where the improvement work is in progress for the purpose of making reasonable tests and inspections. The staff of this Commission shall report, advise and recommend to the Board on the progress of said work. Subdivision 10. Land Acquisition. The Commission shall not have the power of eminent domain. The member governmental units agree that any and all easements or interest in land which are necessary will be negotiated or condemned in accordance with Chapter 117 of the Minnesota Statutes by the unit wherein said lands are located, and each member agrees to acquire the necessary easements or right -of -way or partial or complete interest in land upon order of the Board of Commissioners to accomplish the purposes of this agreement. All reasonable costs of said acquisition shall be considered as a cost of the improvement. If a member governmental unit 1 1 PaaP. A -11 determines it is in the best interests of that member to acquire additional lands, in conjunction with the taking of lands for storm and surface drainage or storage, for some other purposes, the costs of said acquisition will not be included in the improvement costs of the ordered project. The Board in determining the amount of the improvement costs to be assessed to each member governmental unit may take into consideration the Iand use for which said additional lands are being acquired and may credit the acquiring municipality for said land acquisition to the extent that it benefits the other members of this agreement. Any credits may be applied to the cost allocation of the improvement project under construction or the Board if feasible and necessary may defer said credits to a future project. If any member unit refuses to negotiate or condemn lands as ordered by the Board, any other member may negotiate or condemn outside its corporate limits in accordance with the aforesaid Chapter 117. All members agree that. they will not condemn or negotiate for land acquisition to pond or drain storm and surface waters within the corporate boundaries of another member within the Lower Rum River Watershed except upon order of the Board of this Commission. The Commission shall have authority to establish land acquisition policies as a part of the overall plan. Subdivision 11. Pollution Control and Water Quality. The Commission shall have the authority and responsibility to protect and improve water quality in the Watershed as this is one of the main purposes set forth in the Surface Water Management Act. All member governmental units agree that they will refuse to allow the drainage of sanitary sewage or industrial wastes onto any lands or into any water course or storm sewer draining into the Rum River or Mississippi River, The Board may investigate on its own initiative and shall investigate upon petition of any member all complaints relating to pollution of surface water or ground water draining to or affecting the Rum River or the Mississippi River or their tributaries. Upon a finding that the creek or surface waters or groundwater are being polluted, the Board shall order the member governmental unit to abate this nuisance and each member agrees that it will take all reasonable action available to it under the law to alleviate the pollution and to assist in protecting and improving the water quality of surface water and groundwater in the Watershed. Subdivision 12. Local Water Management Plans. The Commission shall have power and authority to review the members' local water management plans, capital improvements relating to surface water management programs and official controls required by Minnesota Statutes Section 103B.235 and/or by rules promulgated and adopted by the Board of Water and Soil Resources. FINANCES VIII. Subdivision 1. The Commission funds may be expended by the Board in accordance with this agreement and in accordance with the procedures as established by law and in the manner as may be determined by the Board. The Board shall designate one or more national or state.bank or 12 Pnna A -12 trust companies, authorized by Chapters 118 and 427 of the Minnesota Statutes to receive deposits of public moneys and to act as depositories for the Commission funds. In no event shall there be a disbursement of Commission funds without the signature of at least two Board members, one of whom shall be the Treasurer or Authorized Deputy Treasurer. The Treasurer shall be required to file with the Secretary of the Board a bond in the sum of at least $10,000 or such higher amount as shall be determined by the Board. The Commission shall pay the premium on said bond. Subdivision 2. Each member agrees to contribute each year to a general fund, said fund to be used for general administration purposes including, but not limited to: salaries, rent, supplies, development of an over all plan, engineering and legal expenses, insurance, and bonds, and to purchase and maintain devices to measure hydrological and water quality data. Said funds may also be used for normal maintenance of the facilities, but any extraordinary maintenance or repair expense shall be treated as an improvement cost and processed in accordance with Subdivision 5 of this Article. The annual contribution by each member shall be based fifty percent (50 %) on the net tax capacity of all property within the Watershed and fifty percent (50 %) on the basis of the total area of each member within the boundaries of the Watershed each year to the total area in the Lower Rum River Watershed governed by this Agreement. Subdivision 3. (a) An improvement fund shall be established for each improvement project instituted under Article VII, Subdivision 4. Each member agrees to contribute to said fund its proportionate share of the engineering, legal and administrative costs as determined by the Commission as the amount to be assessed against each member as a cost of the improvement. The Board shall submit in writing a statement to each member, setting forth in detail the expenses incurred by the Commission for each project. Each member further agrees to pay to or contract with the member governmental unit awarding said contract for the improvement, its proportionate share of the cost of the improvement in accordance with the determination of the Board under Article VII, Subdivision 4. The member awarding the contract shall submit in writing copies of the engineer's certificate authorizing payment during construction and the member being billed agrees to pay its proportionate share of said improvement costs within 30 days after receipt of the statement. The member awarding the contract shall advise other contributing members of the tentative time schedule of the work and the estimated times when the contributions shall be necessary. (L) Notwithstanding the provisions of paragraph (a) of this subdivision, the Commission may by a vote of 2 /3rds of all eligible votes of the then existing members of the Commission decide to proceed to fund all or any part of the cost of a capital improvement contained in the capital improvement program of the plan pursuant to the authority and subject to the provisions set forth in Minnesota Statutes, Section 103B.251. It is expressed as a goal of this Agreement that cost sharing bf capital Pana A_1R improvement costs be assigned and agreed to by members pursuant to Article VIII, Subdivision 5, Subsections 1 and 2 of this Agreement. Without such agreement, all improvements will be constructed pursuant to Minnesota Statutes, Section 103B.251. The Commission and Anoka County may establish a maintenance fund to be used for normal and routine maintenance of an improvement constructed in whole or in part with money provided by Anoka County pursuant to Minnesota Statutes, Section 103B.251. The levy and collection of an ad valorem tax levy for maintenance shall be by Anoka County based upon a tax levy resolution adopted by a majority vote of all eligible members of the Commission and remitted to the County on or before the date prescribed by law each year. If it is determined to levy for maintenance, the Commission shall be required to follow the hearing process established by Minnesota Statutes, Sections 103D.915 and 103D.921 and acts a mandatory thereof and in addition thereto. Mailed notice shall be sent to the Clerk of each member municipality at least 30 days prior to the hearing. Subdivision 4. On or before July 1 of each year, the Board shall adopt a detailed budget for the ensuing year and decide upon the total amount necessary for the general fund. Budget approval shall require a favorable vote by a majority of all eligible votes of the then existing members of the Board. The secretary of the Board shall certify the budget.on or before July 1 to the clerk of each member governmental unit together with a statement of the proportion of the budget to be provided by each member. The Council of each member agrees to review the budget, and the Board shall upon notice from any member received prior to August I. hear objections to the budget, and may, upon notice to all members and after a hearing, modify or amend the budget, and then give notice to the members of any and all modifications or amendments. Each member agrees to provide the funds required by the budget and said determination shall be conclusive if no member enters objections in writing on or before August 1. If no objections are submitted to the Board, each member agrees to provide the funds approved by the Board, after the Board has conducted the aforementioned hearing. Modifications or amendments to the original budget require a favorable vote by a majority of all eligible voters of then existing members of the Board. The schedule of payments by the members shall be determined by the Board in such a manner as to provide for an orderly collection of the funds needed. Upon notice and hearing, the Board by a favorable vote of a majority of all eligible votes of then existing members may adopt a supplemental budget requiring additional payments by the members within 60 days of its adoption but in no event shall the budget require any member to contribute in excess of one half of one percent of the net tax capacity of all taxable property within the watershed and within the member's corporate boundaries in any one calendar year. I Pnnc G_1A Members' attention is drawn to Minnesota Statutes, Section 103B.245, which authorizes a Watershed Management Tax District to be created within each member City to pay the costs of planning and for the purpose of paying capital costs and /or normal and routine maintenance of facilities. Subdivision 5. Cost Allocation. General costs of operating the Commission shall be as set forth in Article VIII, Subdivision 2. The Commission shall apportion costs of any capital improvements to the respective members based upon a negotiated agreement to be arrived. at by members who have lands in the subdistrict. In the event a negotiation cannot be reached, the distribution of costs will be determined through the arbitration process described in Article VII Subd. 6. MISCELLANEOUS PROVISIONS IX. Subdivision 1. The Commission shall not have the power to issue certificates, warrants or bonds. Subdivision 2. The Commission shall not have the power of eminent domain and shall not own any interest in real property. All interests in lands shall be held in the name of the corporate member wherein said lands are located. Subdivision 3. The Commission shall not have the power to Ievy a special assessment upon any privately or publicly owned land. All such assessments shall be levied by the member wherein said lands are located. It shall have the power to require any member to contribute the costs allocated or assessed according to the other provisions of this agreement. Subdivision 4. Each member agrees that it will not directly or indirectly collect or divert any additional surface water to the Lower Rum River or the Mississippi River or their tributaries from any subdistrict or subtrunk without a permit from the Board of Commissioners. Permits maybe granted by the Board for a member to proceed with the construction or reconstruction of improvements within the individual corporate members' boundaries and at its sole cost upon a finding: (1) that there is an adequate outlet; (2) that said construction is in conformance with the overall plan; (3) that the construction will not adversely affect other members of this agreement. Subdivision 5. Any member who is more than 60 days in default in contributing its share to the general fund shall have the vote of its Board member suspended pending the payment of its proportionate share. Any member who is more than 60 days in default in contributing its proportionate share of the cost of any improvement to the contracting member shall upon application of the contracting member have the vote of its Board member suspended, pending the payment of its proportionate share. Any Board member whose vote is under suspension shall not be considered as an eligible . r Paae A -15 C e number of votes required to proceed on any matter under member as such membership affects th consideration by the Board. the determination of the Subdivision 6. Enforcement. Members agree to be bound by Commission and to agree to use their best efforts to carry out directives from the Commission; failure to respond may result in a legal action by the Commission to require the member to act under a court order. DURATION X. Subdivision 1. Each member agrees to be bound by the terms of this agreement until January 1, 2005, and it may be continued thereafter at the option of the parties. Subdivision 2. This agreement may be terminated prior to January 1, 2005, by the unanimous consent of the members or if for any reason the Commission is reduced to less than three members. If the agreement is to be terminated, a notice of the intent to dissolve the Commission shall be sent to the Board of Water and Soil Resources and to Anoka County at least 90 days prior to the date of dissolution. Subdivision 3. In addition to the manner provided in Subdivision 2 for termination, any member may petition the Board to dissolve the agreement. Upon 30 days notice in writing to the clerk of each member governmental unit and the Board of Water and Soil Resources and Anoka County, the Board shall hold a hearing and upon a favorable vote by a majority of all eligible votes of then existing Boardmembers, the Board may by Resolution recommend that the Commission be dissolved. Said Resolution shall be submitted to each member governmental unit and if ratified by three - fourths of the councils of all eligible b within work in progress and to dispose of personal Commission allowing a reasonable time to complete property owned by the Commission. DISSOLUTION XI. Upon dissolution of the Commission, all property of the Commission shall be sold and the proceeds thereof, together with monies on hand, shall be distributed to the eligible members of the Commission. Such distribution of Commission assets shall be made in proportion to the total contribution to the Commission as required budget. ECTIVE DATE XII. This agreement shall be in full force and effect upon the filing of a certified copy of the resolution approving said agreement by all four members for the Lower Rum River Watershed area to be governed by this Agreement. Said resolution shall be filed with the City Manager of the City of Anoka, who shall notify all members in writing of its effective date. The effective date of the by all the Cities and when the new amended Joint Powers Agreement shall be when approved Mayor and other authorized City representatives have executed the amended agreement. 14 Pana A -1 fi IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this agreement to be executed in accordance with the authority of Minnesota Statutes, Sections 103B.211 and 471.59. Approved by the City Council CITY OF ANDOVER o/G o&1dz:4 S 1995 By � I �P / //G ?6� Attest L;Z�� O Approved by the City Council 1995 Approved by the City Council 1995 Approved by the City Council C97f, 1995 CITY OF ANOKA By P-t't� a X Attest PJ�- CITY OF COON RAPIDS "Attes i CITY OF RAMSEY 17 PaaP A -17 AMENDMENT TO JOINT AND COOPERATIVE AGREEMENT FOR THE ESTABLISHMENT OF THE LOWER RUM RIVER WATERSHED MANAGEMENT ORGANIZATION TO PLAN, CONTROL AND PROVIDE FOR THE DEVELOPMENT OF THE LOWER RUM RIVER WATERSHED THIS AMENDMENT is made and entered into as of the date of execution by all of the cities of Andover, Anoka, Coon Rapids and Ramsey, Minnesota (hereinafter collectively referred to as the "Parties "). WITNESSETH: WHEREAS, the Parties have entered into a Joint Powers Agreement, effective September 5, 1995, entitled the JOINT AND COOPERATIVE AGREEMENT FOR THE ESTABLISHMENT OF THE LOWER RUM RIVER WATERSHED MANAGEMENT ORGANIZATION TO PLAN, CONTROL AND PROVIDE FOR THE DEVELOPMENT OF THE LOWER RUM RIVER WATERSHED (the "Joint Powers Agreement "); and WHEREAS, the Joint Powers Agreement established the Lower Rum River Watershed Management Commission (the "Commission" ), a watershed management organization pursuant to and in accordance with the Metropolitan Surface Water Management Act, Minn. Stat. § 103B.201, et.se ., and Minn. Stat. § 471.59; and WHEREAS, the Joint Powers Agreement expired by its terms on January 1, 2005; and WHEREAS, the Commission has continued to act and exercise its powers and duties as a watershed management organization, notwithstanding the expiration of the Joint Powers Agreement; and WHEREAS, the Parties have indicated an intent that the Commission continue to act as a watershed management organization for the Lower Rum River Watershed and to continue to. do so in the future; and WHEREAS, the Parties have ratified the acts of the Commission from January 1, 2005 to the effective date of this Amendment. NOW, THEREFORE, on the basis of the premises and mutual covenants and agreements hereinafter set forth, the Parties agree as follows: 1. The Commission shall continue in existence effective January 1, 2005 until the termination of the Commission in accordance with the terms of the Joint Powers Agreement. 2. All acts of the Commission from January 1, 2005 to the effective date of the Amendment to the Joint Powers Agreement are approved, confirmed and ratified in all respects by the Parties, acting through their City Councils. Panes A -1R 3. Article X, Subdivision 1 is amended to read as follows: Subdivision 1. Each member agrees to be bound by the terms of this agreement until January 1, 2015, and it may be continued thereafter at the option of the Parties. 4. Article X, Subdivision 2 of the Joint Powers Agreement is amended to read as follows: Subdivision 2. This agreement may be terminated prior to January 1, 2015, by the unanimous consent of the members or if for any reason the Commission is reduced to less than three members. If the agreement is to be terminated, a notice of the intent to dissolve the Commission shall be sent to the Board of Water and Soil Resources and to Anoka County at least 90 days prior to the date of dissolution. 5. Except as modified herein, the Joint Powers Agreement shall remain in full force and effect. 6. This Agreement shall be effective upon ratification by the City Councils of all of the Parties and the execution of this Agreement by all Parties. Upon receipt of certified copies of resolutions approving the Amendment to this Agreement and executed copies of the Amendment by all of the Parties, the Secretary of the Commission shall supply to the City Clerk of each of the Parties a copy of the resolutions and of the signed agreement. 7. This Amendment may be executed in several counterparts, each of which, when assembled to include an original signature for each of the Parties, will constitute a complete and fully executed original. IN WITNESS WHEREOF, the undersigned, as duly authorized by action of their City Council, have caused this Agreement to be executed in accordance with the Authority of Minn. Stats. §§ 103B.21 I and 471.59., Dated: % / -G -0;7 2 CITY OF ANDOVER By: ,"Mike e, Mayor And by: a Vicki Volk, City Clerk Pana A -19 Dated: CITY OF ANOKA And by: — , Tim Dated: (0 64 010'07 CITY OF Dated:P��fl� 7 3 L-15 And by: City Manager Howe, Mayor I City CITY OF RAMSEY Pans A -20 I T Y O F [DOVE' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City FROM: David D. Berkowitz Director of Public Wbrks /City Engineer SUBJECT: Discuss Hanson Boulevard NW & 1615E Avenue NW Traffic SignaU12 -30 - Engineering DATE: July 23, 2013 INTRODUCTION The City Council is requested to discuss Hanson Boulevard NW & 161St Avenue NW, Project 12 -30. DISCUSSION Staff will update the City Council on the latest plan for the 2014 Traffic Signal and Roadway Improvements at Hanson Boulevard and 161St Avenue. Attached is the aerial plan view that will be reviewed at the meeting. ACTION REQUIRED This is for review and discussion and no action is required. Respectfully submitted, David D. Berkowitz Attach: Aerial Project Layout's P,nnsE Lolling Daft JANE- 7014 PnPoroG BY ANONA COUNTY HIGHWAY Be"- 20_ Reviewed By 20_ Re.lew.0 6v 20_ APw—d Br 20_ PRELIMINARY LAYOUT LAYOUT NO. _I SECTION NO. I COPY NO. CSAA 78 INTERSECTION WITHS 'POY IASTH LANE TO 2 100' MATCH OF CUH 20 INO 1 200' WEST OF CUM 7A TO CRANE ERECT PROJECT LENGTH SECTION I nnum: AI SryL MAZ. 1 . IRA AWM 5xm, a ARM. e1rt un P Y1RAA,,� /XNT PAneR ne]nA_ba.M LAYOUT HISTORY 4/4/2012 I. INITIAL PROJECT LAYOUT COMPLETE APRIL 2012. LAYOUT FEATURES THE ADDITION OF 300' OEOICATEO LEFT TURN ONES AT ALL APPROACHES. PLUS 300' RIGHT TURN LANES AT ALL APPROACHES. WIDENING OF THE EXISTING PAVEMENT WILL BE NECESSARY AT ALL LEGS OF THE INTEMECTION, 6/21/12 2, PROJECT SCOPE TO INCLUDE A RECLAIM / OVERLAY FROM THE 2DD5 RECONSTRUCTION PROJECT NAT ENDED JUST SOUTH Of CABLE STREET. AND A RECLAIM / OVERLAY TO THE BEGINNING OF THE 2012 RECLAIM / OVERLAY PROJECT. WESTERN LIMITS WILL EXTEND TO THE END OF THE 2011 RECUM / OVERLAY TERMINUS. EASTERN LIMITS WILL EXTEND TO THE BEGINNING Of THE 2012 RECUIM / OVFRIAT. A RIGHT TURN LINE WILL SE ADDED ON WE5T60UND CSAH 20 AT CRANE STREET. A BYPASS LANE AND A RIGHT TURN UNE WILL BE ADDEO TO CRAH 76 AT 159TH ANE. RICK TURN LANES WILL Be ADDED FOR EAGLE STREET AND 156TH LANE. TH[ OVERLAY SEGMENTS WILL BE FUNDED FROM THE ANOXA COUNTY 2013 OVERLAY BUDGET. THE TRAFFIC SIGIAL ALL WIDENING ASSOCIATED WUH THE INTERSECTION LANE CONFIGURATIONS. AND RECLAIM / OVERLAY ASSOCIATED MTN THE TRAFFIC SIGNAL LANE CONFIGURATIONS WTLL BE FUNDED FROM THE 2014\ KIP PROJECT NUMBER S.A.P. 002 -616 -020. 6/24/13 1. REDUCED WRUMINOUS SHOUOER WIDTH FROM 12' TO S' IN ALL AREAS. 2. INCREASED AGGREGATE SHOULDER WIDTH FROM V TO EXISTING SHOULDER P.I. EXISTING CSAH 20 / CSAH 78 ]5 ]B R/W RIW V�2' IBA 20% THA5% 1. WX 6% .2 M PROPOSED CSAH 20 / CSAH 78 VAR RI W{II� R/W .VIII 1 IF T ]'� �.5x 1m..01�U� x. %D I� PRO —POSED CSAH 20 / CSAH 78 AT INTERSECTION —y P /W� - RIW �� BIIY —130' -1x0— ISO — SXIDI`% RN TERM x.MY I '_A- II tL%_ I 225j_ 26 %N I lma;e • 11 PROJECT LOCATION OF .. 59 I 'EAGLE grN ..' •. dk OF. Ll- t e J w p— DRAKE ST NW E z MU 2 CRANEST Q CRANE ST /. N, ;I I ; CRANE ST, bi PR6NIINMV DE6N3N LAVOAR lie I BIT Q.Iga.R.NASnamlg,e�cn _ Aw,N,NnaoxAA QIaa..I1o......W...A = ]BWRa..,Y artl.N. © 4 k 59 a m s I 3 F f RR g S e n3 [gWWn 20 , F NoPaP ..e T, B § — = - _ a CITY OF ANDOVER Nnn B z Gi q N.AUn M 3 z L n5 S 78 NNN.,aw i A < Ff� VF � D- .wam_ 'Y 2 w.zg,n f rt Sa C A' n WART It it Ar'^ A .,N^ a G A AWWAP e s s 'EAGLE grN ..' •. dk OF. Ll- t e J w p— DRAKE ST NW E z MU 2 CRANEST Q CRANE ST /. N, ;I I ; CRANE ST, bi PR6NIINMV DE6N3N LAVOAR lie I BIT Q.Iga.R.NASnamlg,e�cn _ Aw,N,NnaoxAA QIaa..I1o......W...A = ]BWRa..,Y artl.N. © 4 k • %NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT DATE: Mayor and Council Members Jim Dickinson, City Administra David D. Berkowitz Director of �r Discuss CIP Annual Street Reconstruction Projects - Engineering July 23, 2013 INTRODUCTION The City Council is requested to discuss the CIP Annual Street Reconstruction Projects and funding associated with such improvements. DISCUSSION As the City continues to age the streets within the community continue to deteriorate. The levy for the Road & Bridge Fund has decreased over the past few years and costs of material and construction continue to increase the current funding is unable to keep up with the need for street reconstruction. At the current pace it will take the City 20 years to reconstruct 23 miles of City streets that are already rated poorly and at the same time roads in better condition will continue to deteriorate. Attached is a bar chart showing the miles of paving per year which includes both new development and street reconstruction projects. As you can see there are spikes in 1988, 1993, 1995 and 1997 that as the roads in the relative years useful life comes to an end there will also be spikes in funding needs. Also attached is the draft 2014 -2018 CIP Annual Street Reconstruction item. ACTION REQUIRED The City Council is requested to discuss the CIP for street improvement projects and funding needs associated with the improvements. Respectfully submitted, David D. Berkowitz Attach: Annual Paved Mileage Bar Chart & Draft 2014 -2018 Annual Street Reconstruction Item G W a a W } H Q J W W J J Q Z Z Q ■ 0 0 0 0 0 0 0 0 N O 00 (6 V' N O r r r 2013 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 2000 1999 1998 1997 1996 1995 1994 1993 1992 1991 1990 1989 1988 1987 1986 1985 1984 1983 1982 1981 1980 1979 1978 1977 1976 1975 1974 Capital Plan 2014 thru 2018 Department Streets /Highways City of Andover, MN Contact DPW / City Engineer Project # 14- 43100 -03 Project Name Annual Street Reconstruction Type Improvement Useful Life 20 Years Category Improvements Priority 1 -High Street Reconstruction projects will consist of milling the existing meet surface and constructing a new asphalt surface. Minor shouldering and nation work will be included with the project. In developments that have existing bituminous curb or no curb or ditch, concrete curb and :r will be constructed. 25% of the total project costs are assessed to the benefiting properties in each development. This program helps to stain the integrity and value of the community's street infrastructure. to be reconstructed are listed below. The timing of reconstruction of developments more than two years out may be revised as street ions and ratings are reviewed on an annual basis. Additional developments may be added to the schedule or projects moved up if it is tageous to reconstruct them in conjunction with other nearby projects. 14 - Makah Street and 159th Avenue from 7th Ave to Makah Street 15 - Andover Bdy Commission Plat 1, 143rd Ave from Round Lake Blvd to Xenia St. 16 - Alladin Acres, Enchanted Drive Area 17 - Lakeview Terrace, Lundgren Oakridge, Kemps Addition, Country Estates, Howard - Temple Addition 18 - Prairie Meadows Justification The streets in these neighborhoods are generally in excess of 25 years old and are in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain a constant upkeep of the City's street infrastructure. Expenditures 2014 2015 2016 2017 2018 Total Construction 660,000 705,000 855,000 1,000,000 620,000 3,840,000 Total 660,000 705,000 855,000 1,000,000 620,000 3,840,000 Funding Sources 2014 2015 2016 2017 2018 Total Assessments 140,000 170,000 215,000 250,000 155,000 930,000 Road & Bridge Funds 520,000 535,000 640,000 750,000 465,000 2,910,000 Total 660,000 705,000 855,000 1,000,000 620,000 3,840,000 Impact/Other rehabilitation of the streets will reduce the routine maintenance (crack sealing, pot hole patching, etc..) in the area. Long term, this nditioning will prolong the structural stability of the roadway making for a longer serviceable life. NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator 2014 Budget Development Discussion July 23, 2013 INTRODUCTION l� City Departments have submitted to Administration/Finance their proposed 2014 Annual Operating Budgets. The Department Budgets are currently being reviewed by Administration/Finance for adherence to the Council's 2014 Budget Development guidelines. The overall process is coordinated by the Finance Department and the schedule for the process is outlined on the attached 2014 Budget Development Calendar. Administration will update the Council on progress to date and is looking for City Council direction based on the progress report that will be provided at the meeting. City Administration will review with the Council the bold italics items at the meeting. DISCUSSION The following are the 2014 Budget Development guidelines that were adopted at the April 2 "a City Council meeting: 1) A commitment to a Gross Levy and City Tax Capacity Rate to meet the needs of the organization yet positions the City for long -term competitiveness through the use of sustainable revenue sources and operational efficiencies. Note: Current Anoka County Assessor taxable market value figures for the City of Andover are reflecting a 2.9% decrease in total taxable market value. Also the 2013 Legislative session did impose levy limits on cities for 2014, this will be reiviewed with the Coucnil at the meeting. 2) Continue with the current procurement and financial plan to appropriately expend the bond proceeds generated from the successful 2006 Open Space Referendum. Note: The Open Space Commission and Staff have been active pursuing open space purchases. Closed sessions with the City Council were held, and more will be scheduled in the near future to discuss progress. a 3) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 45% of planned 2014 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2013 adopted General Fund budget. Note: With property tax revenues making up 80% of the total General Fund revenues cash flow designations approaching 50% would be appropriate and are recommended by the City's auditor. 4) A commitment to limit the 2014 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. Note: The current proposed 2014 debt levy is 19.15% of the gross tax levy. It is very doubtful that the 25% level will be reached. If an additional debt issuance is considered in 2013 -2014, the debt service impact to the levy would be structured appropriately. 5) A comprehensive review of the condition of capital equipment to ensure that the most cost - effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. Note: The City Vehicle Purchasing Committee is in the process of performing this analysis, and will make recommendations to the City Council as part of the 2014 -2018 Capital Improvement Plan development. 6) A team approach that encourages strategic planning to meet immediate and long -term operational, staffing, infrastructure and facility needs. Note: The City Council adopted 2013 -2014 City Council Goals and Values. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Reports to be Reviewed: Staff will review with the Council at the meeting the following attachments: 1. Proposed 2014 Property Tax Levy —with history 2. Proposed 2014 General Fund Revenue & Expense Summary 3. Proposed 2014 General Fund Expenditure Budget Summary —By Department 4. General Fund 2013 General Fund Balance Analysis. 5. General Fund 2014 Budget Gap Analysis a Staffing: Three new staff member requests were received from City Departments for the 2014 budget. Public Works has requested a new Maintenance Worker and the Fire Department is requesting two Fire Inspection Technicians. Development and building activity is fairly robust at this time, it is anticipated that this activity will continue into the near future. With various position vacancies, Administration & Human Resource continually monitor staffing availability to maintain adequate service levels to the public. Personnel Services expense adjustments related to 2013 retirements (Street Supervisor, Chief Building Official & Fire Administrative Secretary) have been integrated into the proposed 2014 Budget. Lastly, with a few anticipated retirements in 2014, there will also be a need to focus on appropriate succession planning. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. Administration and Human Resources are in the process of reviewing position -based salaries in detail to determine if the current compensation package is competitive with other government entities to ensure competitiveness. As part of the budget process, pay steps for eligible employees will be included in the proposed 2014 budget A cost of living adiustment (COLA) will also be explored and the Public Works Union negotiations are underway. 2. A midyear review of the health plan was conducted with our broker in early July. The review is showing based on the most current experience period that claims is significantly exceeding the premiums being paid which generally indicates that a renewal will include a rate increase. Administration plans on having our group marketed to multiple health insurance providers The City currently offers the employees a high deductible plan ($5,000 family, $2,500 single) with a health spending account (HSA), this was implemented in 2006. As part of the program, the City pays for 100% of a single health insurance premium, 76% for a family health insurance premium and contributes annually to the employees HSA. 3. Administration and Human Resources will continue to explore if a PTO conversion program should be part of the 2014 budget process and the Public Works Union negotiations. q Contractual Departments: 1. The City Attorney 2013 contract included a 1.5% increase over the 2012 rate. Discussion for the 2014 contract indicate, if City employees are granted a COLA, the legal service contract would be treated the same. 2. At the September 4, 2012 Council meeting, the City Council approved the 2013 City of Andover Law Enforcement Contract with the Anoka County Sheriff's Office. The 2013 budget for the contract is $2,740,899 and is offset by a Police State Aid of $122,720 and School Liaison revenue of $86,524 reflecting a net tax levy impact of $2,531,655. The 2013 Sheriff's contract provides for: a. 80 hours per day of patrol service b. 6 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. 2 Patrol Investigators e. 50% of the Crime Watch Program's coordinator position. It should be noted that the Sheriff's Department always provides the required number of deputies for all hours contracted by the City. If the Sheriff's Department has a vacancy or a deputy is injured etc.., they still provide the City with a deputy at straight time even though they may have to fill those hours with overtime which at times may cost the Sheriff's Department additional, but is not billable per the contract The proposed 2014 Anoka County Sheriff contract maintains the status quo and reflects a 2.8% increase ($77,233) over the 2013 contract The primary drivers of the increase are an union wage increase of 2 %, a State directed employer PERA contribution increase and a health insurance increase. The Anoka County Sheriff will be at the July 23rd City Council workshop to present the 2014 contract proposal and answer Council questions. Council Memberships and Donations /Contributions: The following memberships /contributions are included in the 2013 General Fund Budget: • North Metro Mayors Association $13,709 Same as 2013 • Association of Metropolitan Cities (AMM) $ 9,232 1 % increase • Mediation Services $ 3,323 Same as 2013 • YMCA — Water Safety Program $ 7,500 Same as 2013 • Alexandra House $141328 2.7% increase • Youth First (Program Funding) $12,000 Same as 2013 • NW Anoka Co. Community Consortium - JPA $10,000 Same as 2013 • Teen Center Funding (YMCA) $23,000 Same as 2013 • Lee Carlson Central Center for Family Resources $1,500 Same as 2013 The following donations /contributions are in the 2013 Charitable Gambling Fund Budget: • Alexandra House $3,000 Same as 2013 • Senior High Parties $1,000 $200 less than 2013 N Capital Proiects and Debt Service Funds Capital Projects Levy: Capital Projects Levy — The proposed 2014 Capital Projects Levy Budget will specifically designate $1,369,150 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($210,000), Road and Bridge ($1,038,214), Pedestrian Trail Maintenance ($59,436) and Park Projects ($61,500). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is calculated according to Council Policy based on annual growth increases /decreases, with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased according to the City Council budget guidelines. • Road and Bridge This levy is proposed for transportation programming related to maintaining City streets, roadways and pedestrian trails. This levy is also used for the City's seal coating and crack sealing programs and for street overlays. The 2013 levy to Roads was $967,197, a 5.44% decrease to 2012. The 2013 levy to pedestrian trail maintenance is $58,271, a 3.0% increase over 2012. For 2014, the proposed levy to Roads is $1,038,214, a 7.34% increase to 2013. The 2013 levy to pedestrian trail maintenance is $59,436, a 2.0% increase over 2013. It should be noted that an adjustment was made to the Road & Bridge funding formula, primarily to stop the continual decrease in the levy that had been happening over the past few years do to decreases in the Anoka County Assessor taxable market value figures for the Cjty of Andover. Administration will review this change with the Council at the workshop. • Park Improvements This levy is an annual appropriation to be used to underwrite park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a long -term supplemental source of capital funding for park projects that is separately identified in the City's Five -Year Capital Improvement Plan. The 2013 levy is $61,500, the same is currently proposed for 2014. • Equipment /Projects Under the Capital Projects Levy, a levy is proposed to be designated to capital improvement /equipment project expenditures identified through the CIP process. Through this designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. The 2013 levy is $210,000 same is proposed for 2014. C Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City. Staff, along with Ehlers & Associates, will complete that review and will pursue appropriate refinancing opportunities. The proposed 2014 Debt Service levy provides for the following: • 2004 EDA Public Facility Bonds $ 181,803 • 2010A G.O. Open Space Referendum $ 187,283 • 2012A G.O. Equipment Certificate $ 140,000 • 2012B G.O. Capital. Imp. Refunding $ 561,015 • 2014 G.O. Equipment Certificates $ 260,000 -This may need to increase. • 2012C Taxable G.O. Abatement Bonds $ 740,965 Total $2,071,066 The levy numbers above reflect a late 2012 refinancing of the EDA Public Facility Bonds. It should be noted that the levy is offset significantly by the $635,000 YMCA annual rental payment. The total proposed 2014 Debt Service Levy is $109,592 (5.5801o) more than the 2013 levy. Sta will review with the Council at the meeting a detailed debt service 10 year proforma. ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. CITY OF ANDOVER 2014 Budget Development Calendar Date Activity Responsibility February 26, 2013 Council Workshop to discuss budget guidelines. City Council / Staff March 26, 2013 Council review of 2014 budget guidelines. City Council / Staff April 5, 2013 Council adopts 2014 Budget Development Guidelines. City Council / Staff April 7, 2013 2014 Budget Calendar. Admin / Finance April 7 — May 1, 2013 Prepare base budgets and line item budget pages. Admin / Finance April 23, 2013 Council budget progress report distributed. Council / Staff May 3, 2013 Distribution of base budgets, personnel services, capital budget forms and line item Department Heads budget pages to all Department Heads. May 3, 2013 Begin preparation of performance measures. Department Heads June 3, 2013* Department of Revenue notifies of required dates. State June 4, 2013 Prepare preliminary 2014 revenue estimates. Finance / Department Heads June 25, 2013 Council budget discussion. City Council / Staff July 1, 2013 ** Requests for additional full -time staff to City Administrator. Department Heads July 1, 2013 ** 2014 Budget forms and prioritization of adjustments to base, capital outlay requests due Department Heads to Finance. July 1, 2013** Staff preparation of 2013 budget expenditure estimates. Finance / Department Heads July 2 — 8, 2013 Compile and prepare documents for Management Team. Finance July 8, 2013 General Fund levy calculations. Finance July 10 - 11 & 15 — 16, 2013 2014 Budget Decision packages prioritized and finalized. Admin / Mgmt Team July 15, 2013 Deadline for updated performance measures to City Administrator. Admin / Department Heads July 15 — 19, 2013 Preparation of final draft of 2014 Proposed Budget for Council Workshop. Finance *preliminary ** no exceptions Continued CITY OF ANDOVER 2014 Budget Development Calendar Date July 16, 2013 Council discussion of budget development progress. Receives 2014 Proposed Budget. July 23, 2013 Council budget discussion. August 9, 2013 * County notifies City of school district & county public hearing dates. August 27, 2013 City Council follow -up workshop for review of 2014 Proposed Budget. August 27, 2013 City Council preview of Proposed 2014 Tax Levy Presentation. September 2, 2013 September 3, 2013 (Req.) September 15, 2013 (Req.) September 24, 2013 September 30, 2013 (Req.) October 22, 2013 November 7 — 19, 2013* November 26, 2013 December 1 - 14, 2013* (Req.) December 3, 2013 December 17, 2013 December 27, 2013* (Req.) January 21, 2014* January 24, 2014 January 24, 2014 March 18, 2014 *preliminary ** no exceptions State Department of Revenue (DOR) to certify levy limits for 2014 City to adopt proposed levy and select public hearing dates. Proposed tax levy must be certified to County. City Council Budget discussion — focus on SRF, DSF, CPF, EF & ISF. City to file proposed 2014 special levies with DOR City Council Budget discussion — focus on DSF & CPF. County Auditor to mail parcel specific notices. City Council preview of Public Hearing. City conducts public hearing during this time frame. City of Andover Public hearing on 2014 Tax Levy and Budget. City Council adopts 2014 Levy and Operating Budget. Deadline for staff to certify tax levy to State and County. Finalize 2014 Actual Performance measures. Adopted budget printed and distributed. Publication of adopted budget information in newspaper. Department of Revenue budget form completed and submitted. Submit budget award application to GFOA. (Due 90 days after budget adoption.) Responsibility City Council / Staff City Council / Staff County City Council / Staff City Council / Staff DOR City Council Finance City Council / Staff Finance / DOR City Council / Staff County City Council / Staff City Council City Council City Council Finance Finance Finance Finance Finance N oi City of Andover, Minnesota Property Tax Levy N 7/17/2013 Codified Certified Certified Certified Codified Requested Change 2009 2010 2011 2012 2013 2014 %of Total $ % General Fund Levy $ 6,844,236 If 7,596.494 $ 7,500,802 $ 7,332,857 $ 7,332,857 $ 7,332,857 67.81% $ 0.00% Debt Service Funds Levy 2004A G.O. Capital Improvement Bonds 378,609 368,418 412,320 405,292 381,290 - 2004EDA Public Facility Revenue Bonds 980,914 934,203 960,858 1,092.684 452,082 181,803 20068 G.O. Equipment Certificate 171,066 - - _ - 2007AG.O. Equipment Ced58cate 221,340 208,000 - - - - 2008AG.O. Equipment Certificate 179,895 171,410 188,972 - - 2009A G.O. Open Space Referendum Bonds 162,900 87,797 139.179 182,558 184,973 187,283 2009A G.O. Equipment Certificate 147,241 130,738 142,783 - - - 2011A G.O. Equipment Certificate - - 85,000 102,017 101,745 - 2012AG.O. Equipment Certificate - - - 125,000 125,000 140,000 20128 G.O. Cap Improv Refunding Bonds - - - - 138,339 561,015 2012C Taxable G.O. Abatement Bonds - - - - 578,045 740,965 2014 G.O. Equipment Certificate 260,000 Total Debt Service 2,241,965 1,900,566 1,929,112 1,907,551 1,961,474 2,071,066 19.15% $ 109,592 5.59% Other Levies Capital Projects Levy Capital Equipment/Project 210,000 210,000 210,000 210,000 210,000 210,000 1.94% $ - 0.00% Parks Projects 59,410 59,410 61,500 61,500 61,600 61,500 0.57% $ - 0.00% Road & Bridge 1,151,136 1,003,056 1,064,959 1,022,817 967,197 1,038,214 9.60% $ 71,017 7.34% Pedestrian Trail Maintenance 51,773 51,773 54,926 56,574 58,271 59,436 0.55% $ 1,165 2.00% Lower Rum River Watershed 35.000 35,000 35,000 40,000 40,000 40,000 0.37% $ 0.00% Total Other 1,507,319 1,359,239 1,426.385 1,390,891 1,336,968 1,409,150 13.03% $ 72,182 5.40% Gross City Levy 10,593,520 10,856,299 10,856,299 10,631,299 10,631.299 10,813,073 100% E 181,774 Less Fiscal Disparities Distribution 1,379,343 1,521,663 1,886,192 1,791,496 1,798,577 1,798,577 $ 0.00% Local Tax Rate Levy $ 9,214,177 $ 9,334,636 $ 8,970,107 $ 8.939,803 $ 8,832,722 $ 9,014,496 $ 181,774 2.06% Less Levy Based on Market Value $ 162,900 E 87,797 E 139,179 $ 182,556 $ 184,973 $ 187,283 Net Local Tax Rata Levy $ 9,051,277 $ 9,246,839 $ 8,830,928 $ 8,657,245 E 8.647,749 $ 8,827,213 Adjusted Tax Capacity Value" $ 28,032,781 _L25,263,121 22,917,072 20,514,674 21,155,263 20,665,257 .2.32%1 hart a < Chano e Tax Capacity Rate... 32.288% 36.602% 38.534% 42.200% 40.878% 42.715% 1.838% 4.496% Tax Capacity Rate W/O LRRWSD 32.180% 36.484% 38.407% 42.090% 40.721% Tax Capacity Rate With LRRWSD 32.483% 36.814% 38.746% 42.539% 41.170% Voter Approved Ref - MV 0.00551% 0.00327% 0.00568% 0.00778% 0.00814% If 106,313 1.00% $ 159,469 1.50% "Adjusted Value determined by adjusting for Fiscal Disparities and Tax Increment estimates. $ 212,626 2.00% '** Blendedrate due to the City ofAndover levying for Lower Rum River Watershed District $ 318,939 3.00% (1) Adjusted Tax Capacity Value is subject to change. N 7/17/2013 Actual Actual 2008 2009 REVENUES \o CITY OF ANDOVER General Fund Revenue & Expense Summary Actual Actual Actual Budget * Estimate Requested * Budget Change ( *) 2010 2011 2012 2013 2013 2014 $ % Property Taxes $ 6,249,011 $ 6,588,601 $ 7,191,602 $ 7,115,936 $ 7,340,532 $ 7,398,782 $ 7,398,782 $ 7,398,782 - 0.00% License and Permits 525,340 291,904 329,901 387,206 449,826 288,355 373,410 302,355 14,000 4.86% Intergovernmental Revenues 709,252 595,001 570,096 566,706 653,720 596,564 596,564 682,462 85,898 14.40% Charges for Current Services 775,144 701,289 757,094 866,584 973,604 619,850 799,517 680,900 61,050 9.85% Fines and Forfeits 104,630 110,779 104,780 99,777 97,571 100,750 95,750 100,750 - 0.00% Interest Income 137,966 76,772 70,368 130,368 95,365 65,000 70,000 75,000 10,000 15.38% Miscellaneous Revenue 114,534 130,522 134,772 127,509 149,857 90,350 99,480 91,850 1,500 1.66% Transfers 191,194 196,930 196,930 196,930 196,930 196,930 193,930 196,930 - 0.00% ' TOTAL_: REVENUE§ 8';807,071. 8 691;798 !`. `9,355,543' - "'.91491',016 9,957;405 - .19,356;589 :. .9;627 433 9,529;029 EXPENDITURES General Government 2,319,305 2,161,367 2,224,872 2,271,094 2,223,773 2,531,431 2,478,002 2,687,797 156,366 6.18% Public Safety 3,785,804 4,005,405 3,920,071 3,960,221 4,088,076 4,279,011 4,319,061 4,490,533 211,522 4.94% Public Works 2,399,391 2,352,111 2,403,162 2,451,850 2,482,490 2,720,537 2,745,987 2,803,378 82,841 3.05% Other 17,999 19,540 24,953 30,631 663,372 88,950 221,000 89,328 378 0.42% -TOTAL EXPENDITURES 8,522,499 8,538,423 " 8,573;058 81713,796 ,_ _- ' 9,457,71'1' ._._ �. 9,619,929' 9,754,050 :" 10,071'036 `IUNDER'(OVER)BUDGET .$ - :':284,572 $ 153;375 $�? 782;485;. �'$. !Z77,220 i$" '499;894 '.' '$" 'I(263;348):_'$' (136617) , =;$ (542;007)" $"'(278,659Y", " ":i:,.'.- `:_"�" 7/12/2013 CITY OF ANDOVER I General Fund - Expenditure Budget Summary Totals - By Department Budget Year 2014 Actual Actual Actual Actual Actual Budget* Estimate Requested* Change(*) 2008 2009 2010 2011 2012 2013 2013 2014 $ % GENERAL GO VERNAIENT Mayor and Council $ 103,068 $ 105,318 $ 100,711 $ 101,373 $ 83,622 $ 87,953 $ 85,653 $ 86,797 (1,156) -1.31% Administration 127,769 128,533 131,217 135,523 140,048 143,995 141,895 176,344 32,349 22.47% Newsletter 19,667 22,405 17,094 22,897 22,336 25,500 25,000 26,000 500 1.96% Human Resources 59,008 54,623 54,970 31,855 12,485 42,770 42,770 44,222 1,452 3.39% Attorney 171,300 172,900 172,775 171,062 170,930 178,300 174,500 178,300 0 0.00% City Clerk 158,203 96,621 95,165 100,697 101,377 108,925 108,973 129,156 20,231 18.57% Elections 40,907 6,139 37,926 6,399 39,614 54,155 11,478 55,308 1,153 2.13% Finance 212,764 210,206 194,863 207,032 207,337 221,256 220,756 235,145 13,889 6.28% Assessing 119,090 120,113 144,760 143,693 143,338 150,000 146,000 151,000 1,000 0.67% information Services 137,287 122,614 136,931 142,964 136,025 161,252 161,252 170,460 9,208 5.71% Planning & Zoning 359,140 323,682 327,567 324,303 318,523 360,970 362,170 411,147 50,177 13.90% Engineering 399,437 388,285 389,038 413,818 427,339 440,168 441,368 459,237 19,069 4.33% Facility Management 411,665 409,928 421,855 469,478 420,799 556,187 556,187 564,681 8,494 1.53% Total General Gov ' 2;319 305 _ 2;161367,- 2,224,872 -• 2,29.1,094 - 2,223;773 ,�;.�2,531,431 , ; 2;478,002 moo, 2,687,797 ,,,_.,. X156,366; PUBLICSAFETY Police Protection 2,318,241 2,545,642 2,599 _46 2,615,407 2,693,896 2,740,899 2,740,899 2,818,132 77,233 2.82% Fire Protection 991,636 998,350 967,715 974,988 1,016,836 1,117,444 1,139,494 1,226,366 108,922 9.75% Protective Inspection 455,526 435,102 330,707 342,437 354,753 393,530 411,530 418,505 24,975 6.35% Civil Defense 13,306 14,935 15,451 16,301 14,088 17,188 17,188 17,580 392 2.28% Animnl Control 7,095 11,376 6,952 11,088 8,503 9,950 9,950 9,950 0 0.00% Total Pubhe$atcty 3,785804 ,', 4,005;405 ;3,92Q071' '. ,:3,960,221 _ 4;088;076 J�_ - - ,4,279,011 w. ,- 4;319,061 _ „-4;490;533',... „`c -211 "522 ,$� + 4.94 %oj PUBLIC WORKS Streets and Highways 613,896 567,092 518,990 594,294 570,630 584,611 582,561 599,029 14,418 2.47% Snow, and Ice Removal 457,587 462,849 537,947 434,603 420,175 511,834 500,334 520,645 8,811 1.72% Street Signs 170,358 159,213 166,244 175,833 170,200 198,693 192,693 201,035 2,342 1.18% Traffic Signals 15,056 26,090 25,830 26,569 27,457 36,000 36,000 36,000 0 0.00% Street Lighting 30,041 32,666 30,885 32,317 33,439 36,400 36,400 36,400 0 0.00% Street Lights - Billed 158,172 180,641 186,320 189,144 195,197 210,000 210,000 210,000 0 0.00% Park & Recreation 867,651 838,033 827,911 889,180 912,750 1,014,366 1,014,366 1,069,445 55,079 5.43% Recycling 86,630 85,527 109,035 109,910 152,642 128,633 173,633 130,824 2,191 1.70% ,_TntdPu�hc�Xorksw, � 2,3J9391 _ ' ?403162'; , . , 2,482,0 x_ , � %2,803;3�8.2,32,111 ,,. , ,82,84, . � 3:05 %j OTHER 17,999 19,540 24,953 30,631 663,372 88,950 221,000 89,328 378 0.42% Total Othor ._ _ "x17999 _ 19;540 a 24,951 __ "30631 . -, 663,372 L-1 ,'88,950', 221;000 _ . ,89,328 '" 378 ,� ,. 0.42%1 _ _GRAND TOTAL _` ,. $' , 8;522 499 :$.`,, 8,535;423 f , $ , !8,573;058` $ 8,713,796. `9 9 ,457,711 . $ , ;rd9 619 929 ,. $ ; 9,76'4050 . $ 5;10 >071;036,i ,...'451 107 -ice 'W'4 69/; City of Andover General Fund 2013 Fund Balance Analysis Requested Actual December 31, 2012 $ 6,387,841 2013 Estimated Fund Balance Increase (Decrease) (136,617) Projected December 31, 2013 6,251,224 Less: Snow Emergency (80,000) Public Safety (80,000) Facility Management (50,000) Information Technology (50,000) Public Safety / South Coon Creek Water Main (200,000) Economic Development (300,000) Prepaids / Inventories (160,177) Working Cash Flow (5,035,518) Estimated Balance Available for Adjustments $ 295,529 2013 Working Cash Flow Designation Calculation: 2014 Requested Expenditure $10,071,036 % of 2014 General Fund Expenditures 50.000% $ 5,035,518 GF - Fund Balance.xls 7/17/2013 r� Revenue Expenditure Base Budget Available for Adjustments Adjustments to Base Budget Personal Services Additional Staffing Services & Supplies Transfer Out Capital Outlay Total Adjustments to Base Budget Budget Gap Prior Year Fund Balance Available Budget Shortfall City of Andover General Fund 2014 Budget Gap Analysis Adopted 2013 $ 9,356,581 9,619,929 $ (263,348) Estimate 2013 $ 9,627,433 9,584,050 $ 43,383 )r� ' , Requested j Requested 2014 $ 9,529,029 9,584,050 (55,021) 284,532 68,418 202,454 555,404 (610,425) 295,529 (314,896) * 2013 Base Budget less any capital outlay and /or transfers. Capital Outlay is new each year: no base or carryforward is considered. Reconciliation Budget Gap Less: Additional Staffing 2014 Under (Over) Budget Levy 2014.xis $ (610,425) 68,418 $ (542,007) $ (542,007) 7/17/2013 ,,. • • 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator 2013 Budget Implementation General Fund Progress Report — June 2013 July 23, 2013 INTRODUCTION The City of Andover 2013 General Fund Budget contains total revenues of $9,356,581 and total expenditures of $9,640,429 (includes $20,500 of 2012 budget carry forwards), a decrease in fund balance is planned. Monthly reporting of the City Budget progress to the Governing body is a recommended financial practice and often viewed positively by rating agencies. DISCUSSION Attached is the General Fund Expenditure Budget Summary - Budget Year 2013 through June 2013. The attachment is provided to assist discussion in reviewing 2013 progress; other documents may be distributed at the meeting. The following represents Council directives and departmental expectations for 2013 (adopted April 2ad): 1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled first, expansions of service and special requests are to be reviewed with City Administration before proceeding. 2. Departments are to be committed to search for the best possible prices when purchasing goods and services. 3. Departments are to be committed to continually searching out new efficiencies and to challenge the status quo of how the City provides services. 4. Departments are to be committed to searching out collaborative opportunities to facilitate efficient and cost - effective utilization of governmental assets and personnel. 5. Departments are to be committed to developing effective, consistent and ongoing communications with City residents, businesses and other stakeholders. ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. submitted, im CITY OF ANDOVER General Fund Budget Summary Totals Budget Year 2013 2012 2013 REVENUES Budget June YTD % Bud Final Budget June YTD % Bud General Property Tax $ 7,398,782 $ - 0% $ 7,340,532 $ 7,398,782 $ - 0% Licenses and Permits 250,155 168,811 67% 449,561 288,355 295,622 103% Intergovernmental 566,103 276,104 49% 653,720 596,564 264,252 44% Charges for Services 601,150 416,038 69% 973,605 619,850 456,822 74% Fines 100,750 42,375 42% 97,572 100,750 42,339 42% Investment Income 65,000 4,699 7% 95,365 65,000 2,805 4% Miscellaneous 84,850 95,614 113% 149,857 90,350 103,256 114% Transfers In 196,930 196,930 100% 196,930 196,930 196,930 100% Total Revenues $ 9,263,720 $ 1,200,571 13% S 9,957,142 $ 9,356,581 $ 1,362,026 15% 2012 1 2013 EXPENDITURES Budget June YTD % Bud Final Budget June YTD % Bud GENERAL GOVERNMENT Mayor and Council $ 88,162 $ 54,664 62% $ 83,622 $ 87,953 $ 54,207 62% Administration 140,621 65,435 47% 140,047 143,995 75,176 52% Newsletter 25,500 10,379 41% 22,335 25,500 8,951 35% Human Resources 15,429 7,965 52% 12,485 42,770 9,023 21% Attorney 178,300 71,110 40% 170,930 178,300 72,140 40% City Clerk 103,937 49,935 48% 101,378 108,925 52,472 48% Elections 53,922 3,334 6% 39,613 54,155 3,365 6% Finance 213,522 116,432 55% 207,338 221,256 121,062 55% Assessing 152,500 140,597 92% 143,338 150,000 141,783 95% Information Services 153,560 61,277 40% 136,025 161,252 63,107 39% Planning & Zoning 338,696 161,962 48% 318,524 360,970 169,759 47% Engineering 419,688 208,065 50% 428,960 440,168 212,423 48% Facility Management 574,639 209,001 36% 420,794 _ 566,187 209,368 37% Total General Gov - 2,458,476 - 1,160,156 47% 2,225,389 ' 2,541,431 1,192,836 47 %, PUBLIC SAFETY Police Protection 2,694,135 1,346,948 50% 2,693,896 2,740,899 1,370,450 50% Fire Protection 1,081,933 445,620 41% 1,017,095 1,127,444 475,841 42% Protective Inspection 363,834 168,605 46% 354,752 393,530 179,985 46% Civil Defense 16,755 10,264 61% 14,087 17,188 9,420 55% Animal Control 9,950 3,748 38% 8,503 9,950 2,281 23% Total Public Safety. 4,166,607. 1,975,185 47% 4,088,333 4,289,011 2,037,977 48% PUBLIC WORKS Streets and Highways 571,625 261,022 46% 570,631 585,111 244,800 42% Snow and Ice Removal 488,172 235,241 48% 420,174 511,834 323,016 63% Street Signs 196,631 71,587 36% 170,200 198,693 69,520 35% Traffic Signals 36,000 8,446 23% 27,457 36,000 8,863 25% Street Lighting 36,400 14,063 39% 33,439 36,400 13,948 38% Street Lights - Billed 206,000 79,002 38% 195,196 210,000 79,495 38% Park & Recreation 932,599 408,056 44% 912,750 1,014,366 390,842 39% Recycling 126,210 46,243 37% 152,642 128,633 44,229 34% Total Public Works 2,593,637 . 1,123,660 43% - 2,482,489 2,721,037 - 1,174,713 43 %, OTHER 680,000 43,568 6% 663,371 223,950 193,976 87% Total Other 680,000 43,568 6% 663,371 - 223,950 - `193,976 87 %' Total Expenditures $ 9,898,720 $ 4,302,569 43% - S 9,459,582 $ 9,775,429 $ 4,599,502 47 %'. NET INCREASE (DECREASE) $. (635,000). $ (3,101,998) $ 497,560 $ (418,848) S .(3,237,476) I oil Is 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Ice :•u. Mayor and Councilmembers Jim Dickinson, City Administrator SUBJECT: June 2013 Investment Report DATE: July 23, 2013 INTRODUCTION Summary reporting of the City Investment portfolio to the Governing body is a recommended financial practice and often viewed positively by rating agencies. 10. Furthermore, the City of Andover Investment Policy recommends the Finance Director presents to the City Council at least quarterly the type of investments held by the City. DISCUSSION Attached. is the Investment Maturities Summary for June 2013, the June 2013 Investment Detail Report, and the June 2013 Money Market Funds Report. These attachments are intended to assist with discussion when reviewing the June 2013 investments. ACTION REQUESTED The Council is requested to receive a presentation and provide feedback to staff. submitted, Attachments Investment Maturities - June 2013 Total investments Deposits Total cash and investments Credit Investment Type Rating Fair Money market funds N/A MN Municipal Money More Than Market Fund N/A Certificates of deposit FDIC Local governments 13/131/132 2,288,886 A/Al /A2 $ AAl /AA2 /AA3 AAA State governments A/Al /A2 - AAl /AA2 /AA3 AAA U.S. agencies AAA FNMA REMIC N/A U.S. agencies N/A Total investments Deposits Total cash and investments Investment Maturities (in Years) Fair Less Than More Than Value 1 1 - 5 6-10 10 $ 2,288,886 2,288,886 $ $ $ 4,993 4,993 - 2,144,763 1,182,284 962,479 60,682 60,682 - - 933,493 456,104 217,623 259,766 - 9,468,304 2,898,351 3,915,497 1,548,034 1,106,422 4,258,133 226,691 1,184,446 2,279,062 567,934 639,732 - 418,176 221,556 - 636,494 235,317 116,736 199,798 84,643 432,581 - 282,976 149,605 - 3,522,318 1,627,861 778,488 1,115,969 30,371 - 1,862 28,510 - 16,622 596 15,965 - 62 $ 24,437,373 $ 7,353,904 $ 8,743,621 $ 5,464,818 $ 2,875,030 1,356,361 $ 25,793,733 June 2013 Investment Detail Description Cusip Number Credit Rating Type Purchase Price in Cost Carrying Maturity Amount y Interest Current Market Value er s r Date Acquired Coupon Date Maturity 1 Due Date Suntrust Bank Atlanta GA 86789VHM2 AA3 CD 99,000.00 99,000.00 99,000.00 4.000% 97,313.04 quarterly 05/28/09 08/28/09 05/28/14 Goldman Sachs Group Inc 38143AFS9 CD 248,000.00 248,000.00 248,000.00 0.850% 248,004.96 semi - annual 01/05/12 07/05/12 07/05/13 Everbank 29976DQL7 CD 249,000.00 249,000.00 249,000.00 0.350% 248,912.85 annually 12126/12 none 09/26/13 Beal Bank Plano TX 07370TXDO CD 248,000.00 248,000.00 248,000.00 0.400% 247,821.44 annually 12/28/12 none 12/26/13 1 Year CD -1st MN Bank 2908 CD 340,231.37 340,231.37 340,231.37 0.30% 340,231.37 maturity 03/19/13 none 03/19/14 Appleton MN 038051KP2 A local 135,000.00 135,000.00 135,000.00 1.000% 135,110.70 semi - annual 09/13/11 12/01/11 12/01/13 Etowah TN 297785EY9 A local 100,000.00 100,000.00 100,000.00 0.600% 99,785.00 semi - annual 04/12/13 12101/13 06/01/14 Baltimore MD 059231QZ6 Al local 128,748.00 128,748.00 120,000.00 5.030% 120,044.40 semi - annual 08/23/11 none 07/01/13 Manitowoc Wis 563588YUO Al local 101,898.00 101,898.00 100,000.00 2.500% 101,164.00 semi - annual 12/28/12 none 02/01/14 El Paso TX 283734MA6 AA local 103,260.00 103,260.00 100,000.00 3.410% 100,392.00 semi - annual 06107/12 none 08/15/13 Windsor Wis 973808CZ9 AA- local 35,280.00 35,280.00 35,000.00 1.500% 35,035.70 semi - annual 08/29/11 none 10/01/13 Sherwood Wis 824422CB3 AA- local 110,000.00 110,000.00 110,000.00 2.600% 111,245.20 semi - annual 03/11110 06/01/10 06/01/14 Duneland Ind Sch Corp 265412DL7 AA+ local 316,751.40 316,751.40 315,000.00 2.570% 315,217.35 semi - annual 04/08/13 none 07/15/13 Marion MA 569781GSO AA+ local 152,581.50 152,581.50 150,000.00 3.000% 151,626.00 semi - annual 04/11/13 none 12/01/13 Maplewood Minn 565557NF8 AA+ local 165,580.80 165,580.80 165,000.00 2.450% 166,336.50 semi - annual 05/10/10 02101/11 02/01/14 Palatine III 696089QD6 AA1 local 103,552.00 103,552.00 100,000.00 4.550% 101,377.00 semi - annual 01/10/13 none 12/01113 Dallas TX Zero Coupon 235218K60 AA1 local 244,172.50 244,172.50 250,000.00 249,187.50 maturity 12/21/11 none 02/15114 Cedar Park TX 150461VA6 AA2 local 334,428.25 334,428.25 325,000.00 4.640% 326,651.00 semi - annual 12/11/12 none 08/15/13 Will County IL Cmnty Cons Sch 968717QL5 AA2 local 25,250.00 25,250.00 25,000.00 1.900% 25,066.00 semi - annual 08/29/11 10/01/11 10/01/13 Essex Cnty NJ _ 296804JL2 AA2 local 54,010.00 54,010.00 50,000.00 5.310% 50,907.50 semi - annual 02/07/12 none 12/01/13 OnamiaMNISD#480 682271DS7 AA2 local 123,768.00 123,768.00 120,000.00 3.000% 121,628.40 semi - annual 09/27/12 08/01/13 02/01/14 Scoff County Minn Hsg 8 Redev Auth 809567AL4 AA2 local 20,956.00 20,956.00 20,000.00 6.000% 20,392.80 semi - annual 09/26/11 none 02/01/14 Oakdale Minn 672088AR2 AA2 local 200,000.00 200,000.00 200,000.00 1.750% 200,162.00 semi - annual 03117/11 03/15/12 03/15114 Virginia Beach VA_ 92774GCV5 AA2 local 71,100.25 71,100.25 65,000.00 5.000% 67,416.05 semi - annual 05/27/11 none 05/01/14 Council Bluffs Iowa 222129X52 AA2 local 137,991.60 137,991.60 135,000.00 3.500% 138,906.90 semi - annual 08/19/09 12/01/09 06/01/14 Kirkwood Cmnty College Iowa 497595WL8 AA2 local 103,718.00 103,718.00 100,000.00 2.500% 101,306.00 semi - annual 12/10/10 06/01111 06/01/14 Orange County CA 68428LCW2 AA3 local 140,000.00 140,000.00 140,000.00 0.610% 139,949.60 semi - annual 02/12/13 08/01/13 11/01/13 Rockford ILL 77316QFZ7 AA3 local 276,402.50 276,402.50 250,000.00 5.000% 254,270.00 semi - annual 08105/10 none 12/15/13 Moorhead MN 6161412K2 AA3 local 101,274.00 101,274.00 100,000.00 1.750% 100,317.00 semi - annual 12/20/12 none 02/01/14 Brownsville TX 116405FX4 AA3 local 61,015.20 61,015.20 60,000.00 2.000% 60,634.20 semi - annual 12/27/12 02/15/13 02/15/14 New Richmond WI 648431QM9 AA3 local 61,113.60 61,113.60 60,000.00 1.750% 60,326.40 semi - annual 07/16/12 none 03/01114 Montgomery Cnty MD 61334181_3 AAA local 51,147.50 51,147.50 50,000.00 5.000% 50,020.00 semi - annual 12/31/12 none 07/01/13 Johnson County Kans 4784495Y3 AAA local 50,990.00 50,990.00 50,000.00 2.250% 50,123.50 semi - annual 06/03/11 none 09/01/13 Bloomington MN 094780XR9 AAA local 130,451.25 130,451.25 125,000.00 3.000% 126,547.50 semi - annual 11/15/11 08/01/12 02/01/14 Vadnais Heights Minn 918738SQ9 B local 63,957.00 63,957.00 60,000.00 3.750% 60,682.20 semi - annual 11/05/10 none 02/01/14 South Carolina St Pub Svc Auth 8371473J4 AA1 state 46,136.80 46,136.80 40,000.00 6.808% 41,199.60 semi - annual 10/05/10 none 01/01/14 Utah State 917535ACO AA2 state 35,599.55 35,599.55 35,000.00 2.090% 35,003.50 semi - annual 11/01/11 none 07/01/13 Oregon School Boards Assn Zero Cpn 686053CD9 AA2 state 138,663.60 138,663.60 160,000.00 159,113.60 maturity 02/12/09 none 06/30/14 Govt Nall Mtg Assn Pool #502983 36210UXL2 US 95,964.85 610.54 579.40 6.000% 595.81 monthly 06/17/03 02/15/14 5,060,024.57 Capital One Bank Glen Allen VA 14041AXU8 A2 CD 43,910.10 43,910.10 40,000.00 4.750% 42,427.20 semi - annual 05/10/11 none 01/23/15 Citizens State Bank 176688AM1 I rn 100,000.00 100,000.00 100,000.00 3.250% 102,648.00 monthly 07/09/09 08/09/09 07/09114 1,182,283.66 CD 3,641,828.40 local 235,316.70 state 595.81 US Less Than 1 Year June 2013 Investment Detail Description Cusip Number' Credit Rating Type Purchase Price Carrying Cost Maturity Amount Interest Rate ' Current Market Value e Date Acquired Coupon Date Maturity l Due Date MB Financial Bank 55266CHV1 CD 102,249.00 102,249.00 100,000.00 2.350% 102,675.00 monthly 04/18/11 none 11/12/14 Garrett State Bank 366626AJO CD 200,000.00 200,000.00 200,000.00 1.750% 204,498.00 monthly 05/20/11 06/20/11 07/20/15 Flushing Savings Bank 344030DK4 CD 250,023.39 250,023.39 249,000.00 1.750% 255,110.46 monthly 07/25/11 none 10/29/15 Portage County Bank 73565NAZ6 CD 249,000.00 249,000.00 249,000.00 1.650% 255,120.42 monthly 07/25/11 none 11/03/15 Bridgeport Conn 108151V57 Al local 222,688.40 222,688.40 215,000.00 3.074% 217,623.00 semi - annual 03/29/11 none 09/15/14 McLennan Cnty TX Jnr Clg Dist 582188JV1 AA local 30,576.00 30,576.00 30,000.00 2.000% 30,392.40 semi - annual 05/02/13 08/15/13 08/15/14 Canton CharterTwp Mich 138128EC3 AA local 115,965.30 115,965.30 110,000.00 3.625% 114,391.20 semi - annual 11/24/10 none 10/01/14 Augusta ME 051411ND4 AA local 28,125.00 28,125.00 25,000.00 5.250% 27,093.50 semi - annual 03/07/12 none 10/01/17 Pell City AL 705880MK5 AA- local 100,000.00 100,000.00 100,000.00 0.950% 99,895.00 semi - annual 04/25/12 08101/12 08/01/14 Pell City AL 705880ML3 AA- local 100,000.00 100,000.00 100,000.00 1.200% 99,527.00 semi - annual 04/25/12 08/01/12 08/01/15 Philadelphia PAAuth Zero Coupon 71781LBJ7 AA- local 161,700.00 161,700.00 245,000.00 220,262.35 maturity 01/12/10 none 04/15117 Racine WI 7500216D4 AA- local 101,792.00 101,792.00 100,000.00 2.100% 98,615.00 semi - annual 01/24/12 06/01/12 06/01/18 Brooklyn Park Minn 114223V64 AA+ local 206,700.00 206,700.00 200,000.00 3.400% 204,330.00 semi - annual 02/10/11 none 02/01/15 Pipestone - Jasper MN ISD #2689 724114BH5 AA+ local 181,521.00 181,521.00 180,000.00 1.000% 179,949.60 semi - annual 05/23/13 03/01/14 03/01/15 Red Wing Minn ISD #25 757130JR1 AA+ local 36,367.10 36,367.10 35,000.00 3.500% 36,318.80 semi - annual 01/11/11 none 03/01/15 Ramsey MN 751813QE9 AA+ local 176,289.75 176,289.75 175,000.00 1.000% 174,844.25 semi - annual 06/05/12 12/01/12 06/01/15 Palatine III 696089RY9 AA1 local 112,000.00 112,000.00 100,000.00 5.200% 105,123.00 semi - annual 11/07/11 none 12/01114 Des Moines IA Area Cmnty Col 250097A85 AA1 local 137,668.95 137,668.95 135,000.00 1.375% 135,656.10 semi - annual 07/30/12 12/01/12 06/01/16 Osseo MN ISD #279 688443,127 AA1 local 30,103.25 30,103.25 25,000.00 6.000% 27,999.25 semi - annual 12/22/11 none 02/01/17 Dane County WI 236091M92 AA1 local 106,487.00 106,487.00 100,000.00 2.450% 103,545.00 semi - annual 07/16/12 none 12/01/17 Western Lake Superior MN Austin Minn Duluth MN Onamia MN ISD #480 958522WP5 AA2 local 102,756.00 102,756.00 100,000.00 2.000% 101,777.00 semi - annual 08/16/11 04/01/12 10/01/14 AA2 local 164,175.00 164,175.00 165,000.00 5.100% 165,293.70 semi - annual 07/15/08 none 02/01/15 264438ZA3 682271DT5 AA2 local 201,733.11 201,722.00 200,000.00 1.000% 200,588.00 semi - annual 11/27/12 08/01/13 02101/15 AA2 local 104,979.00 104,979.00 100,000.00 3.000% 103,037.00 semi - annual 09/27/12 08/01/13 02/01/15 Waunakee WI 943181NZ6 AA2 local 110,000.00 110,000.00 110,000.00 1.500% 110,225.50 semi - annual 11/08111 05/01/12 05/01/15 Waterloo IA 941647NW5 AA2 local 261,334.20 261,334.20 255,000.00 2.000% 260,301.45 semi - annual 06/27/13 12/01/13 06/01/15 Western Lake Superior MN 958522WQ3 AA2 local 101,790.00 101,790.00 100,000.00 2.000% 102,363.00 semi - annual 08/16/11 04/01/12 10/01/15 Plainfield III 726243LT3 AA2 local 79,373.25 79,373.25 75,000.00 3.000% 78,037.50 semi - annual 12/27/12 none 12/15/15 Duluth Minn ISD #709 264474CK1 AA2 local 74,939.20 74,939.20 70,000.00 4.000% 73,595.90 semi - annual 01/18/11 none 02/01/16 Duluth MN 264438ZB1 AA2 local 105,652.05 105,652.05 105,000.00 1.000% 104,713.35 semi - annual 12/05/12 08/01/13 02/01/16 Rowlett TX 7796986H7 AA2 local 101,905.55 101,905.55 95,000.00 3.000% 99,759.50 semi - annual 07/10/12 08/15/12 02/15/16 Hopkins Minn ISD #270 439881HCO AA2 local 95,278.40 95,278.40 80,000.00 5.250% 91,488.00 semi - annual 04/30/12 08/01/09 02/01/18 Scott County ]A 809486EZ2 AA2 local 114,450.33 112,617.00 100,000.00 4.400% 108,220.00 semi - annual 10/31/12 12/01/12 06/01/18 Stratford Conn 862811U20 AA3 local 200,000.00 200,000.00 200,000.00 1.905% 202,330.00 semi - annual 06/29/11 08101/11 08/01/14 Brownsville TX 116405FY2 AA3 local 102,683.00 102,683.00 100,000.00 2.000% 102,174.00 semi - annual 12/27/12 02/15/13 02/15/15 SouthEastern IA Cmnty College 841625MC7 AA3 local 149,060.00 149,060.00 145,000.00 2.000% 147,264.90 semi - annual 07/26/12 none 06/01/15 East Bethel Minn 271074HRO AA3 local 100,941.00 100,941.00 100,000.00 3.200% 103,126.00 semi - annual 12/15/10 08/01/11 02/01/16 Oshkosh Wis Storm Wtr Util 68825RBD1 AA3 local 101,003.00 101,003.00 100,000.00 3.250% 103,260.00 semi - annual 10/05/10 05/01/11 05/01/18 Saint Louis Park MN 791740ZJ5 AAA local 100,000.00 100,000.00 100,000.00 0.750% 99,585.00 semi - annual 10/17112 08/01/13 02/01/15 Cook Cnty IL Cmnty Clg Dist #5 216129FD3 AAA local 196,228.20 196,228.20 190,000.00 2.000% 194,917.20 semi - annual 01/08/13 06/01/13_ 06/01/15 Palm Beach Cnty FLA 696497TP1 AAA local 226,296.00 226,296.00 200,000.00 5.808% 217,150.00 semi - annual 03/14/11 none _ 06/01/15 Madison WI 55844RFY5 AAA local 103,870.00 103,820.00 100,000.00 2.000% 102,363.00 semi - annual 10/01/12 04/01/13 10/01/15 Minneapolis Minn 60374YP35 AAA local 21,269.40 21,269.40 20,000.00 3.250% 21,307.00 semi - annual 08/02/11 none 03/01/16 962,479.08 CD June 2013 Investment Detail Description Cusip Number ' Credit Rating Type Purchase Price in Cost Carryg Maturit Amount y Interest Rate Current Market Value e e Date :Acquired Coupon .Date MaturityI Due Date Maple Grove MN 56516PNY5 AAA local 230,520.40 230,520.40 220,000.00 2.000% 223,106.40 semi - annual 01/10/13 08/01/13 02/01/17 Tennessee Valley Auth 880591EA6 AAA local 93,153.11 93,153.11 85,000.00 5.500% 98,565.15 semi - annual 06/01109 01/18/08 07/18/17 Washington County MN 937791KL4 AAA local 115,000.00 115,000.00 115,000.00 3.750% 119,894.40 semi - annual 07/01/10 01/01/11 01/01/18 Saint Louis Park MN 791740WC3 AAA local 112,114.00 112,114.00 100,000.00 3.850% 107,558.00 semi - annual 12/22/11 none 02/01/18 Alabama St Univ Rev _ 010632MKO A2 state 200,858.00 200,858.00 200,000.00 3.400% 203,968.00 semi - annual 12/17/10 03/01/11 09/01/15 Illinois State 452152HR5 A3 state 217,312.00 217,312.00 200,000.00 4.961% 214,208.00 semi - annual 07/16/12 09/01/11 03101/16 Oregon School Boards Assn Zero Cpn 686053CE7 AA2 state 14,233.50 14,233.50 15,000.00 14,662.05 maturity 02/08/12 none 06/30/15 Iowa State Spl Oblg 46257TCL1 AA2 state 104,348.00 104,348.00 100,000.00 3.335% 102,074.00 semi - annual 12/13/11 none 06/01118 Texas State 882722J28 AAA stale 80,158.50 80,158.50 75,000.00 3.000% 78,152.25 semi - annual 03/28/12 04/01/12 10/01/15 Tennessee State 880541QM2 AAA state 201,894.00 201,894.00 200,000.00 2.326%1 204,824.00 semi - annual 10/26/11 02/01/12 08/01/17 US Treasury Sec Stripped Int Pmt 912833KD1 AAA US 49,889.30 49,889.30 244,000.00 5.000% 243,189.92 maturity 09/14/94 11/15/14 Fed Farm Credit Bank 3133EA6K9 AAA US 200,000.00 200,000.00 200,000.00 0.410% 199,134.00 semi - annual 10/29/12 04/29113 10/29/15 Fed Farm Credit Bank 3133EA6P8 AAA US 200,000.00 200,000.00 200,000.00 0.500% 199,492.00 semi - annual 11/05/12 05/05/13 11/05/15 Fed Natl Mtg Assn 3136FTXS3 AAA US 200,000.00 200,000.00 200,000.00 1.000% 200,418.00 semi - annual 12/30/11 06/30/12 12/30/15 Fed Natl Mtg Assn 3136FTB24 AAA US 100,000.00 100,000.00 100,000.00 1.000% 100,047.00 semi - annual 01/27/12 07/27/12 07/27/16 Fed Natl Mtg Assn 3136G1AJ8 AAA US 200,000.00 200,000.00 200,000.00 0.700% 195,942.00 semi - annual 01/30/13 07/30/13 01/30118 Fed Farm Credit Bank 3133ECFA7 AAA US 100,000.00 100,000.00 100,000.00 1.080% 97,944.00 annual 02/13/13 08/13/13 02/13/18 Fed Home Ln Bank 313382AV5 AAA US 200,000.00 200,000.00 200,000.00 0.500% 197,362.00 _semi- semi - annual 02/28/13 08/28/13 02/28/18 Fed Home Ln Mtg Corp 3134G46D5 AAA US 198,000.00 198,000.00 200,000.00 1.200% 194,332.00 semi - annual 06/12/13 12/12/13 06/12/18 Fed Natl Mtg Assn Remic 31393BD36 US 203,816.48 1,862.17 1,822.32 5.000% 1,861.52 monthly 04/30/03 05/25/03 04/25/18 Fed Home Ln Mtg Corp Barren Cnty KY 31393VMQ1 US 153,656.25 15,429.17 15,062.00 4.500% 15,964.97 monthly 06/30/03 06/15/18 8,743,621.19 068437DM1 Al local 43,996.00 43,996.00 40,000.00 4.300% 41,284.80 semi - annual 02/08/12 none 04/01/19 Oneida County NY 6824543R2 Al local 114,388.00 114,388.00 100,000.00 6.250% 106,588.00 semi - annual 08/16/10 none 04/15/19 Junction City Kansas 481502F72 A2 local 101,558.00 101,558.00 100,000.00 5.500% 111,893.00 semi - annual 05/28/08 03/01/09 09/01/18 Rice Cnty MN 762698GK8 AA local 45,466.80 45,466.80 40,000.00 4.400% 42,695.20 semi - annual 03/07/12 none 02/01/19 Ramsey MN 751813PB6 AA+ local 158,677.85 158,677.85 145,000.00 4.500% 149,719.75 semi - annual 02/16/12 04/01/16 04/01/19 Stearns Co MN 857896MH4 AA+ local 276,875.00 276,875.00 250,000.00 4.500% 260,300.00 semi - annual 04/17/13 none 06/01/20 King Cnty WA 49474E31.5 AA1 local 224,634.00 224,634.00 200,000.00 3.980% 216,508.00 semi - annual 03/27/12 none 12/01/18 Orange Beach ALA 68406PHF1 AA2 local 241,689.60 241,689.60 240,000.00 4.400% 247,041.60 semi - annual 08/05/10 02/01/11 02/01/19 Waterloo IA 941647PAl AA2 local 50,559.50 50,559.50 50,000.00 2.000% 49,310.00 semi - annual 06/27/13 12/01/13 06/01/19 Western Lake Superior MN 958522WU4 AA2 local 100,000.00 100,000.00 100,000.00 3.150% 102,380.00 semi - annual 08/16/11 04/01/12 10/01/19 Davenport Iowa 238388GS5 AA2 local 111,948.00 111,948.00 100,000.00 4.650% 106,829.00 semi - annual 09/13/11 none 06/01/20 Kane McHenry Cook & De Kalb Zero Cpn 484080MB9 AA3 local 157,328.00 157,328.00 200,000.00 163,222.00 maturity 07/16/12 none 12101/18 Moorhead MN 6161412R7 AA3 local 108,820.00 108,820.00 100,000.00 3.800% 102,152.00 semi - annual 11/14/11 none 02/01/20 WhitewaterWis 966204KA6 AA3 local 109,541.00 109,541.00 100,000.00 4.850% 107,876.00 semi - annual 06/09/11 none 12/01/20 Brownsville TX ISD Zero Coupon 1.16E+51 AAA local 229,640.00 229,640.00 250,000.00 221,387.50 maturity 06/26/13 none 08/15/18 Minneapolis MN 60374YS73 AAA local 111,898.00 111,898.00 100,000.00 3.250% 106,437.00 semi - annual 06/05/12 12/01/11 12/01/18 Minnetonka MN ISD #276 604195RA7 AAA local 37,433.20 37,433.20 35,000.00 3.100% 35,465.85 semi - annual 12/22111 none 02/01/19 Cedar Rapids IA 150528RM1 AAA local 217,672.00 217,672.00 200,000.00 3.000%1 208,086.00 semi - annual 06/11/13 12/01/13 06/01/19 Palm Beach Cnty FLA 696497TR7 AAA local 256,504.60 256,504.60 220,000.00 5.898% 253,184.80 semi - annual 07/06/11 none 06/01/19 Norwalk Conn 668844DS9 AAA local 122,464.80 122,464.80 120,000.00 4.050%1 124,935.60 semi - annual 08/04/10 08/01/11 08/01/19 5,317,566.40 local 817,888.30 state 1,645,687.41 US 1- 5 Years June 2013 Investment Detail Description Cusip Number ' Credit Rating Type Purchase Price Carrying Cost Maturity AmountI, Interest Rate Current Market' Value ,II� I� � I Date Acquired Coupon Date MaturityI Due Date Greensboro NC 39546OV21 AAA local 366,832.80 366,832.80 360,000.00 3.263% 362,178.00 semi - annual 07/15/11 none 10/01119 Minneapolis MN 60374YS81 AAA local 278,632.50 278,632.50 250,000.00 3.500% 267,947.50 semi - annual 02/26113 none 12/01/19 Woodbury MN 97913PCQ7 AAA local 123,037.35 123,037.35 115,000.00 3.250% 115,336.95 semi - annual 12/22/11 none 02/01/20 Dallas TX Indpt Sch Dist 235308QK2 AAA local 116,900.00 116,900.00 100,000.00 4.450% 112,104.00 semi - annual 04/16/12 08115/11 02115/20 Tenn Valley Auth Zero Cpn 88059EHD9 AAA local 263,970.00 263,970.00 300,000.00 255,048.00 maturity 03/11/13 none 05/01/20 Tenn Val Auth Cpn Strip Zero Cpn 88059EMX9 AAA local 88,133.00 88,133.00 100,000.00 83,158.00 maturity 03/18/13 none 07/15/20 Minnetonka MN ISD #276 604195PQ4 AAA local 23,491.73 23,016.40 20,000.00 6.200% 22,447.80 semi - annual 11/19112 none 01/01/21 Minneapolis MN 60374YG68 AAA local 110,419.00 110,419.00 100,000.00 4.700% 111,345.00 semi - annual 10/31/11 none 03/01/23 Florida St Dept Environmental 3416OWUAO Al state 217,800.00 217,800.00 200,000.00 6.206% 221,556.00 semi - annual 08/30/10 07/01/10 07/01/22 Washington State 939758DL9 AA- state 205,804.00 205,804.00 200,000.00 4.500% 199,798.00 semi - annual 01124112 04/01/12 10/01/18 Georgia State 373384RQ1 AAA state 26,742.50 26,742.50 25,000.00 2.970% 26,258.00 semi - annual 02/08/12 none 10/01118 Texas State 882722,151 AAA state 103,089.00 103,089.00 100,000.00 2.894% 102,083.00 semi - annual 08/10/11 04/01/12 10/01/18 Virginia State 928109XD4 AAA state 22,126.00 22,126.00 20,000.00 4.100% 21,264.00 semi - annual 02/07/12 none 06/01/21 Fed Home Ln Mtg Corp Med Term Note 3134G3ZK9 AAA US 200,000.00 200,000.00 200,000.00 1.200% 195,414.00 semi - annual 07/30/12 01/30/13 07/30/18 Fed Natl Mtg Assn 3136GOY70 AAA US 199,300.00 199,300.00 200,000.00 1.080% 192,540.00 semi - annual 10/30/12 01/30/13 01/30/19 Fed Farm Credit Bank 3133EC5N0 AAA US 99,587.00 99,587.00 100,000.00 1.250% 96,159.00 semi - annual 01/07/13 03/04/13 03/04/19 Fed Home Ln Mtg Corp M_ ed Term Note 3134G3RY8 AAA US 204,229.17 203,750.00 200,000.00 1.875% 194,252.00 semi - annual 10/29/12 09/13/12 03/13/19 Fed Home Ln Mtg Corp Med Term Nate 3134G2SJ2 AAA US 100,000.00 100,000.00 100,000.00 2.000% 100,123.00 semi - annual 07/29/11 01/29/12 07/29/21 Fed Nat[ Mtg Assn Remic 31393EAL3 US 204,187.50 27,381.37 26,819.83 4.500% 28,509.75 monthly 07/30/03 none 08/25/18 _ 5,464,818.10 - - - -- Mitchell SD Sch Dist #17 -2 Itasca County Minn Savage Minn _ Lake City Minn ISD #813 606687EHO 465452GP9 80465PAN4 508084DW7 AA- -- AA- local 116,702.00 - 116,702.00 100,000.00 6.000% 112,891.00 semi - annual 12/20/11 06/15119 06/15/24 local 105,024.00 105,024.00 100,000.00 5.550% 104,060.00 - - semi - annual 07/12/11 none 02/01128 AA+ local 198,018.00 198,018.00 200,000.00 4.800% 211,082.00 semi - annual 06/17/10 02/01/11 02/01/24 AA+ local 103,933.00 103,933.00 100,000.00 5.000% 106,157.00 semi - annual 05/11/11 none 02/01/25 Milaca Minn ISD #912 598699NT9 AA+ local 106,941.00 106,941.00 100,000.00 5.650% 109,500.00 semi - annual 07/22111 none 02/01/27 Duluth MN 264438ZL9 AA2 local 29,767.20 29,767.20 30,000.00 2.625% 27,247.20 semi - annual 12105/12 08/01/13 02/01/25 Will County IL Cmnty Zero Coupon 969078QM9 AA2 local 159,000.00 159,000.00 500,000.00 219,605.00 maturity 08/25109 none 11/01127 Van Buren Mich Public Schools 920729HD5 AA2 local 102,750.00 102,750.00 100,000.00 6.430% 112,596.00 semi - annual 07/17/09 11/01/09 05/01/29 Hawkins Cnty TN 420218PL7 AA3 local 111,480.00 111,480.00 100,000.00 4.800% 103,284.00 semi - annual 03/13/12 none 05/01/24 Shoreview MN 825214EH8 AAA local 197,205.75 197,205.75 175,000.00 4.900% 186,546.50 semi - annual 01/25/12 none 02/01/24 Tennessee Valley Auth SerE 880591CJ9 AAA local 121,500.00 121,500.00 100,000.00 6.750% 131,387.00 semi - annual 03/19/09 none 11/01/25 Ice Deposit- National Sports Center none local 250,000.00 250,000.00 250,000.00 250,000.00 maturity 02/06/08 none 01/01/26 Minnesota St Hsg Fin Agy Taxable 60415NE24 W state 80,600.00 80,600.00 80,000.00 6.300% 84,643.20 semi - annual 07/27/06 01/01/07 07/01/23 Fed Home Ln Bank 31338031-18 AAA US 200,000.00 200,000.00 200,000.00 1.500% 187,372.00 semi - annual 07/30/12 01/30/13 07/30/24 Fed Farm Credit Bank 31331VLC8 AAA US 106,030.45 106,030.45 100,000.00 5.250% 118,217.00 semi - annual 02/26/10 none 04/21/28 Fed Natl Mtg Assn 31398AQYI AAA US 218,100.00 218,100.00 200,000.00 5.380% 208,398.00 semi - annual 12/24/12 none 11/13/28 Fed NatlMtg Assn 31398ARA2 AAA US 248,750.00 248,750.00 250,000.00 5.270% 254,337.50 semi - annual 12/05/08 none 11/14/28 Fed Natl Mtg Assn 3136FTP94 AAA US 361,069.20 361,069.20 360,000.00 2.000% 347,644.80 semi - annual 12/13/12 none 02/27/32 Fed Natl Mtg Assn Pool #561214 31386EN79 Us 253,331.33 57.58 57.21 6.000% 61.65 monthly 06/24/02 04/01/31 2,875,029.85 - 22,143,493.71 4,086,861.35 local 570,959.00 state 806,997.75 US 5 -10 Years 1,674,355.70 local 84,643.20 state 1,116,030.95 US L0+ Years INVESTMENT SCHEDULE - Money Market Funds June 30, 2013 Description Cur rent Market Value YTD Interest Wells Fargo 1 lWells Fargo Government Money Market Fund $2,288,885.89 $163.44 4M 1 14M 1,892.52 - 4M PLUS I 14M Plus 3,100.71 29.26 Grand Total Money Market Funds 1 $2,293,879.12 1 $192.70 Updated: 711212013 C T Y O F 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for July 23, 2013 City Council Workshop DATE: July 23, 2013 The City Council is requested to receive the following supplemental information. Add -On Item. Approve Appointment — Fire Administrative Assistant i1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson, City Administral FROM: Dana Makinen, Human Resources SUBJECT: Approve Appointment— Fire Administrative Assistant DATE: July 23, 2013 INTRODUCTION Due to the recent retirement of Jane Peterson, Administrative Assistant, the Fire Department has the position of Administrative Assistant available. The Human Resources Department has completed the interview and selection process to fill this position. DISCUSSION The initial interview team consisted of the City Planner, Fire Chief, Fire Marshall, and the Human Resources Manager. There were 108 applications submitted and 6 applicants were interviewed. Subsequent interviews were held with the City Administrator. The interview team recommends hiring Nanci Libor. Nanci has worked as a Fire Secretary for over 7 years in the cities of Roseville and Elk River. In addition she has 7 years experience working for Timesaver Offsite Secretarial Services. The proposed starting date for this position would be August 5, 2013. BUDGETIMPACT Ms. Libor has been offered $41,238 annually, which is the 2013 Step Level 1 salary, and then would be eligible for any general increases and annual Step Increases after successful completion of her 6 -month probationary period. ACTION REQUESTED The Council is requested to appoint Nanci Libor as the new Administrative Assistant in the Fire Department. Respectfully submitted, wt c Dana Makinen