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HomeMy WebLinkAboutJanuary 8, 20131685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Andover Planning and Zoning Commission Meeting Agenda January 8, 2013 Andover City Hall Council Chambers 7.00 p.m. 1. Call to Order 2. Approval of Minutes —December 11, 2012 3. PUBLIC HEARING: Conditional Use Permit (CUP 13 -01) —Automobile Service Station —1716 Bunker Lake Boulevard NW - Christian Brothers Automotive. 4. PUBLIC HEARING: Conditional Use Permit Amendment (CUPA 13 -02) — p Storage of black dirt (2,800 cubic yards) used for Norlex Turf —16563 Hanson Blvd. NW. 5. Other Business 6. Adjournment C ANDOVE^ PLANNING AND ZONING COMMISSION MEETING — JANUARY 8, 2013 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on January 8, 2013, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Chairperson Daninger, Commissioners Dennis Cleveland, Valerie Holthus, Michael Steel and Steve Peterson. Commissioners absent: Kyle Nemeth, Lynae Gudmundson Also present: City Planner Stephanie Hanson Associate Planner, Andrew Liska Others C APPROVAL OF MINUTES. December 11, 2012 Workshop Meeting. Motion by Cleveland, seconded by Steel, to approve the minutes as presented. Motion carried on a 4 -ayes, 0 -nays, 1- present ( Holthus), 2- absent (Commissioners Nemeth, Gudmundson) vote. December 11, 2012 Regular Meeting. Commissioner Steel noted on page 2, the wording "No one wished to address the Panning Commission" should be changed to Planning Commission. Motion by Cleveland, seconded by Steel, to approve the minutes as amended. Motion carried on a 4 -ayes, 0 -nays, 1- present (Commissioner Holthus), 2- absent (Commissioners Nemeth, Gudmundson) vote. PUBLICHEARING. Conditional Use Permit (13 -01) for Automobile Service Station —1716 Bunker Lake Boulevard NW— Christian Brothers Automotive. Chairperson Daninger stepped down from this item due to conflict of interest. Vice Chairperson Holthus presided over the meeting. Regular Andover Planning and Zoning Commission Meeting Minutes — January 8, 2013 Page 2 Associate Planner Liska noted the purpose of this item is to hold a public hearing and take input on a Conditional Use Permit (13 -01) allowing an automobile service station (auto repair and service). Associate Planner Liska reviewed the proposed conditional use permit with the Commission. Commissioner Peterson asked staff what the Sunset clause would encompass. Mr. Liska reviewed the clause with the Commission. Commissioner Steel asked if there were any environmental issues with the soil. Mr. Liska referred the question to the applicant. Motion by Cleveland, seconded by Peterson, to open the public hearing at 7:10 p.m. Motion carried on a 4 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. Jonathan Wakefield, Director of New Store Development for Christian Brothers Automotive, made a presentation to the Commission. Mr. Wakefield noted they have done environmental and asbestos surveys and both came back clean. Commissioner Steel asked what type of certification the technicians will have. Mr. Wakefield stated since they are not a repair shop they need to hire top -notch technicians that know the diagnostic equipment they have. He explained to the Commission the requirements. Commissioner Cleveland asked if they have technicians certified for hybrid vehicles. Mr. Wakefield indicated he was not sure and would need to check into it and report back to City Staff. Commissioner Cleveland asked if there are other stores like this in Minnesota. Mr. Wakefield stated this was the first one in Minnesota. Commissioner Peterson asked why the parking stalls in the back of the lot are double stacking stalls. Mr. Wakefield stated they have to have the capacity to handle the vehicles for different loads on different days. They placed the double stacking stalls in the back of the property to hide it from the road and will use it as needed. Commissioner Peterson asked what the main types of service they will be performing. Mr. Wakefield stated their niche is right after the warranty runs out to vehicles that are ten to twelve years old. He listed some of the services to the Commission. 14*1 Regular Andover Planning and Zoning Commission Meeting Minutes —January 8, 2013 Page 3 ® Commissioner Peterson asked about the signage requested and wondered if it will be allowed over the doors. Mr. Wakefield stated ideally they want Christian Brothers Automotive on both the east and west side of the building. They also like to have a pylon sign out front but will conform the sign to the City standards. Commissioner Peterson wondered if the access to the property should not be offset from the secondary Kwik Trips' access for safety purposes, he also felt the access may need to be offset so it is not located on the curve. Mr. Wakefield stated when they met with staff a few months ago, there was concern regarding coming around the curve and having adequate reaction time and that is one of the reasons it was offset. He noted they reacted to the staff comments and have tried to conform to what staff wanted. There was no public input Motion by Cleveland, seconded by Steel, to close the public hearing at 7:30 p.m. Motion carried on a 4 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. Motion by Cleveland, seconded by Steel, to recommend to the City Council approval of the Conditional Use Permit (13 -01). Further discussion: © Commissioner Peterson asked if he could make a change to Item 5 in the resolution, "vehicles awaiting service should not be parked outside overnight" should be amended to include "vehicles that have been serviced, awaiting pickup ". Commissioner Cleveland accepted the amendment with the following changes: "Vehicles shall not be parked outside overnight ". Motion carried on a 4 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. City Planner Hanson stated that this item would be before the Council at the January 15, 2013 City Council meeting. Chairperson Daninger resumed presiding over the meeting. PUBLIC HEARING: Conditional Use Permit Amendment (13 -02) —Storage of Black Dirt (2,800 cubic yards) used for Norlex Turf— 16563 Hanson Boulevard NW. City Planner Hanson noted the purpose of this item is to hold a public hearing and take input on a Conditional Use Permit Amendment (13 -02) extending the stockpile /storage of black dirt for Norlex Turf. Q City Planner Hanson reviewed the proposed Conditional Use Permit Amendment with the Commission. H Regular Andover Planning and Zoning Commission Meeting Minutes — January 8, 2013 Page 4 Commissioner Steel stated he was concerned about some wording in the amendment. There should not be any traffic congestion issues or depreciation of property values surrounding this area. He would like staff to review this. Chairperson Daninger asked how many cubic yards were placed there in the original permit. Mr. Dennis Kuiken, 16563 Hanson Boulevard NW, noted it was 10,000. Motion by Holthus, seconded by Cleveland, to open the public hearing at 7:35 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Nemeth, Gudmundson) vote. Mr. Kuiken was open to questions of the Commission. He noted his intention was to build a berm on the property to hide his shed from view. He did not realize he needed a permit. He noted he plans to sell the dirt because it is nicer than he thought it would be. Commissioner Holthus asked if the intent all along was to build a berm. Mr. Kuiken stated it was. Commissioner Steel stated in one of the photos in the packet there is a semi - trailer and wondered what the purpose of that was. Mr. Kuiken noted it was for storage only and will be painted if it remains there. © Chairperson Daninger stated some of his concerns are stockpiling without a permit, a CUP is needed anytime he stockpiles dirt. If this happens again, Mr. Kuiken will need a Conditional Use Permit. Mr. Kuiken indicated he understood. Chairperson Daninger noted Mr. Kuiken needs all the permits and he also needs to check with all the regulatory agents such as the MN Pollution Control Agency. Mr. Kuiken indicated he understood that. Chairperson Daninger wanted to make it clear that they both understand the rules and that this will not happen again. He wanted to make sure that after two years the pile will be removed. Mr. Kuiken guaranteed that and if it is still there in two years he will move the pile. Chairperson Daninger noted Mr. Kuiken will need to control the dust, slope and silt fence if needed. Mr. Kuiken indicated he understood. Commissioner Cleveland wondered if the dirt came about suddenly so there was not any lead time. Mr. Kuiken stated he was working with the City on a land purchase and they were going to need the sand but that fell apart and he was lucky enough the North Pine wanted the sand for another job so they ended up buying it back so when that happened the people purchasing the sand wanted to bring in some dirt fill so he thought he could © build a berm without a permit. He did not think building a berm was a stockpile. Regular Andover Planning and Zoning Commission Meeting Minutes —January 8, 2013 Page 5 There was no public input. Motion by Cleveland, seconded by Holthus, to close the public hearing at 7:49 p.m. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. Commissioner Cleveland stated he was in favor of granting the Conditional Use Permit Amendment. This is not the first time they have had to do this but he would like this to be the last time. Ms. Hanson stated if they are to recommend approval of this along with the Resolution, item two should have a deadline date of May 1, 2013. Chairperson Daninger noted he made it very clear what his concerns were and Mr. Kuiken made it very clear about his promises and guarantees what he will do. He tried to look at the totality of this and felt that by making a recommendation of approval, they will be able to correct this quicker and control it better than if it is denied. Motion by Cleveland, seconded by Holthus, to recommend to the City Council approval of the Conditional Use Permit Amendment with the change to Item two. Motion carried on a 5 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. © City Planner Hanson stated that this item would be before the Council at the January, 2013 City Council meeting. OTHER BUSINESS City Planner Hanson indicated there was no other business. Commissioner Peterson asked if there was any update on the proposed Wal -Mart project. Ms. Hanson indicated the City has been waiting for comments from Anoka County Transportation Department and they have received those and have been forwarded to MFRA and the City is waiting for comments at this time. Commissioner Steel stated he would like to have a follow up whenever possible concerning the word usages that are in the Code. Chairperson Daninger thought that would be a great work session topic. Commissioner Holthus thanked staff for a wonderful job done on the yearly report. ADJOURNMENT. Motion by Cleveland, seconded by Holthus, to adjourn the meeting at 8:01 p.m. Motion ® carried on a 5 -ayes, 0 -nays, 2- absent (Commissioners Nemeth, Gudmundson) vote. Regular Andover Planning and Zoning Commission Meeting Minutes — January 8, 2013 Page 6 Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc. H X