HomeMy WebLinkAboutSP January 10, 1989
LAW OFFICES OF
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10 ;J.:5 CYJ
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UITE-1'O
299 COON RAPIDS BOULEVARD
COON RAPIDS, MINNESOTA ~~433
PHONE 1612) 784-299B
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HUfKC and JlowKins
JOHN M. BURKE
W1WAM G, HAWKINS
BARRY M, ROBINSON
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January 4, 1989
Mr. James E. Schrantz
Andover City Hall
1685 Crosstown Blvd.
Andover, MN 55304
CITY OF ANDOVER
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Dear Jim:
Enclosed please find the Findings of Fact, Conclusions of Law
and Order for Temporary Injunction in regard to the Milton
LaPanta file. The Court has granted all the relief requested by
the State and the City. Therefore there is to be no further
activity on the site pursuant to the injunction. If any City
staff or Sheriff Deputies do observe any violations of this
order they should advise me immediately.
Hlliam G. Hawkins
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STATE OF IIINNESOTA
COUNTY OF ANOKA
DJSTRICT COURT
TENTH JUDICIAL DlSTRICT
State of Minnesota, by its
Attorney General, Hubert H.
Humphrey, li, and its Waste
Management Board, and the
City of Andover,
FINDINGS OF FACT
CONCLUSIONS OF LAW
AHD ORDER FOR
TEMPORARY INJUNCTION
Plaintirrs,
vs.
Milton J. LaPanta, Waste
Recycling Inc., and
Tonson, Inc.,
Court File No. C6-88-9640
Defendants.
The above-entitled matter came on for hearing before the undersigned
Judge of District Court on September 28 and October 3 and 6, 1988 pursuant to
plaintiffs' motion for a temporary injunction.
The plaintirrs State of Minnesota and Waste Management Board were
represented by Ann E. Cohen, Special Assistant Attorney General, Suite 200, 520
Lafayett Road, St. Paul, MN. 55155. The plaintiff City of Andover was represented by
William G. Hawkins of Burke &: Hawkins, 299 Coon Rapids Blvd., t 10 1, Coon Rapids,
MN. 55433. Defendants were represented by Richard J. Suncl>erg, Attorney at Law,
122-123 West Parkdale Plaza, 1660 South Highway 180, Minneapolis, MN. 55416.
The Court, upon all the evidence adduced at the hearing, the arguments
and memoranda of counsel, and all the files, records, and proceedings, makes the
following:
FINDINGS OF PACT
1. Defendants are the owners and operators of a waste tire storage and
processing facility located in the City of Andover, Anolea County, Minnesota (Andover
'-.-J Tire Dump.) The defendants store approximately 550,000 waste tires at the facility.
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This site is divided into a 4 acre "processing area" and a 10 acre "stockpile area."
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2. On June 24,1986, pursuant to Minn. Stat. S1l5A.906, the Minnesota
Pollution Control Agency (Agency) issued a document known as a "Request for
Abatement Action" or "RFAA" to Waste Recycling, Tonson, Milton J. LaPanta, Cecil
Heidelberger and Patricia Heidelberger.
3. . The issuance of the RF AA resulted in the execution of a "stipulation
agreement" incorporating a plan for the removal and processing of the waste tires in
the stockpile area of the Andover Tire Dump. This agreement signed by Defendant
Waste Recycling Inc. was approved by the state, then acting through the Agency, on
January 26, 1987. The performance of Waste Recycling under the agreement was
guaranteed by Defendants Milton J. LaPanta and Tonson Inc.
4. The stipulation agreement signed by Waste Recycling and the Agency
established a schedule for the staged abatement of the Andover Tire Dump, as well as
operational and technical requirements.
5. The stipulation agreement provided that Waste Recycling would be
paid $30 per ton of waste tires processed and removed from the site, if Waste
Recycling was in compliance with the terms and time schedule in the agreement.
6. Part 1 of the agreement, titled "compliance with local regulations
and license conditions," provided:
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During the time this Agreement is in effect, [Waste
Recycling], its subcontractors, and employees, shall
comply with all applicable ordiances and operating
conditions imposed by the City of Andover and the County
of Anoka. This Agreement shall not be construed to pre-
empt or override local regulatory obligations.
7. Part 4(b) of the agreement, titled "Fire lanes," provided:
The fire lanes that exist currently at the site shall be
maintained by [Waste Recycling IncJ during the course of
the abatement activity. The fire lanes shall be
maintained free of debris, vegetation and equipment such
that access to the tire piles for emergency vehicles is
maintained at all times.
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8.
Part 7 of the agreement, titled "New waste tires," provided:
[Waste. Recycling], its subcontractors, and employees shall
ensure that no new waste tires are deposited at the
Andover Tire Dump site, except in the Processing Area.
The accumulation of new waste tires in the Processing
Area shall be governed by regulations and permits of the
City of Andover and the County of Anoka.
9. In June of 1988, the Board, Waste Recycling, LaPanta and Tonson
executed an amendment to the agreement designed to enable Waste Recycling to
complete the work under the agreement in compliance with time schedules established
in this new agreement. This amendment also increased the amount of money provided
to Waste Recycling as reimbursement for the cost of processing and removing the
waste tires from $30 per ton to $66 per ton.
10. On July 22, 1988, a fire destroyed the building housing the processing
equipment. The equipment was damaged beyond recovery. Defendants have not
purchased new processing equipment.
11. After the date of the fire, Waste Management Board starr and Anolea
County and City of Andover starr made inspections of the site from the ground and
from the air.
12. The inspections made by Board, County and City staff revealed that
new waste tires were being stockpiled in the stockpile area of the site, in violation of
the provisions of the stipulation agreement.
13. The inspections revealed that waste tires were blocking fire lanes
that had previously existed in the stockpile area of the site, in violation of the
provisions of the stipulation agreement.
14. The inspection revealed that the number of waste tires stored in the
stockpile had grown from approximately 345,000 to approximately 550,000 and that
the tire piles were not in conformity with Minn. Rules pt. 9220.0150. subp. 4. The
amount of tires is flgUJ'ed on the basis of ten tires per cubic yard.
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15. . The inspections revealed that workers on the site were responsible
for the disposal of the new waste tires in the stockpile area. Large trucks were
photographed dumping new waste tires in the stockpile area.
16. Aerial photographs of the Andover Tire Dump were taken by Waste
Management Board and MPCA staff in August 1986 and August and September 1988.
The 1988 photographs clearly show a large increase in the number of tires added to the
stockpile areas since the 1986 photographs were taken.
17. At the October 3 hearing, Werner Langanbach, supervisor at Tonson
since December 21, 1987, testified. Mr. Langanbach stated that he had walked the
entire dump on September 30, and that the tire piles had not increased since he began
working at the dump. Mr. Langanbach also stated that he had measured the perimeter
of the areas numbered 7-11-12 with a "rollotape" (a rolling measuring wheel) and it
measured 2,009 feet.
18. The Court inspected the Andover Tire Dump site on October 6, 1988.
The Court was told not to walk in some areas of the dump because of poison ivy. The
Court viewed the pile which Mr. Langanbach testified he had measured at 2,009 feet.
Because of all the weeds and the craggy, hilly ground around the pile, any such
measurement could not have been accurately made. Further if no new tires were
being added, there would have been no reason to measure this area.
19. The Andover Tire Dump is now storing more tires than at the time of
the agreement. Defendants are not disposing of the tires existing at the time of the
agreement or the new tires that are being received by the Andover Tire Dump.
20. The increased density of waste tires in the stockpile area, and the
loss of the fire lanes creates an extremely hazardous nuisance condition.
21. Tire flJ'es, once started, are extremely difficult to extinguish. Unless
tire piles are limited to under 70,000 tires (a pile of approximately 10,000 square feet
and 20 feet high) and separated from adjacent piles by a flJ'e lane of 50 feet, a fire can
become uncontrollable.
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22. Tire fires result in the production of toxic black smoke, which can
damage property and wildfire, and affect public health. .
23. Under certain conditions, tire fires can result in the creation of a
pyrolytic oil that can contaminate ground water.
24. If a fire were to start at the Andover Tire Dump today, the fire may
not be confined to a single stockpile and the entire pile of 550,000 waste tires could
burn, causing tremendous and potentially irreparable harm to adjacent property and
the environment, as well as endangering local residents and emergency response
personnel called to the scene.
25. The Andover Tire Dump is part of the "South Andover" superfund site
because of previous use of the site for the disposal of hazardous wastes. The presence
of these hazardous wastes beneath the waste tires could endanger emergency response
personnel and local residents in the event of a fire.
Based on the foregoing Findings of Fact, the Court makes the following:
CONCLUSIONS OF LAW
1. The conduct of the Defendant violates the terms of the stipulation
agreement between the Board and Waste Recycling.
2. The conduct of the Defendants violates Minn. Rules pt. 9220.0150,
subp. 4.
3. The conduct of the Defendants has created a public nuisance which is
an immediate threat to public health and the environment.
4. The violation of the stipulation agreement and Minn. Rules pt.
9220.0150, subp. 4 could cause pollution, impairment, or destruction of the air, water,
land, or other natural resources within the scope of Minn. Stat. ch. 11GB (Environment
Rights Act).
5. The Defendants are enjoined to remedy the violations and to abate
the nuisance pursuant to Minn. Stat. 5115.071, Minn. Stat. 55116B.03 and 116B.07, and
Minn. Stat. 5561 (1986).
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ORDER FOR TEMPORARY INJUNCTION
1.
It is hereby ordered that Defendants shall, within one_ week restore
all fire lanes existing when the stipulation agreement was executed that have been
blocked by the disposal of new waste tires in the stockpile area and created any
additional fire lanes that are needed to bring the site into compliance with Minn. Rules
pt. 9220.0150, subp. 4.
2. It is further ordered that the Defendants shall immediately cease
from moving any additional waste tires into the stockpile area.
3. It is further ordered that the Defendants shall cease to accept any
new waste tires for disposal at the Andover Tire Dump until processing equipment is
installed and operational at the Andover Tire Dump site, provided permits necessary
for such operations are obtained from the City of Andover and Anoka County.
4. It is further ordered that, if the Defendants fail to comply with the
first clause of this Order within the time period provided, the City of Andover shall be
given access to the Andover Tire Dump for the purpose of creating the needed fire
lanes or otherwise securing the site from fire.
5. The attached Memorandum is incorporated and made a part of this
Order.
BY THE COURT:
Dated this y~
of December, 1988.
n r . okolowski
J of District Court
Tenth Judicial District
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MEMORANDUM
THE LAW OF TEMPORARY INJUNCTIONS
The judicial discretion to grant a temporary injunction pursuant to Rule
65.02, Minn. R. Civ. P., is to be exercised upon the moving party's proof that he will
surrer irreparable injury should the injunction not issue and there is a substantial
likelihood of success on the merits at trial. Miller v. Foley, 317 N.W.2d 710 (Minn.
1982); Costley v. Caromin House, Inc., 313 N.W.2d 21 (Minn. 1981); Dahlber~ Bros.,
Inc. v. Ford Motor Co., 272 Minn. 264, 137 N. W.2d 314 (1965); AMF Pinspotters. btc. v.
Hankins Bowlin~, Inc., 260 Minn. 499, 110 N.W.2d 348 (1961).
The Minnesota Supreme Court has established five factors to be considered
in determining whether to grant a temporary injunction. The factors are as follows:
(1) the nature and background of the relationship between
the parties prior to the dispute;
(2) the harm to be suffered by the moving party if the
temporary injunction is denied compared to that
inflicted on the defendant if the injunction issues
pending trial;
(3) the likelihood of success of the merits;
(4) aspects of the fact situation which permit or require
considerations of public policy expressed in statutes;
(5) the administrative burdens in supervising and
enforcing the temporary decree.
. Miller, 317 N.W.2d at 712; Dahlber~, 272 Minn. at 274-75, 137 N.W.2d at
321-22.
A. Nature of the Relationship
The nature of the relationship between the Plaintirrs and the Defendants is
that of contractual parties. The issuance of an injunction would ensure that the terms
of the agreement are followed, that tires are processed, and that no additional tires
are stored.
B~ Relative Hardship
To be entitled to injunction relief, plaintirrs must show that the injury they
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would suffer without the injunction is real, substantial and irreparable. Miller, 317
(~ N. W.2d at 712, AMF Pinspotters, 260 Minn at 504, 110 N. W.2d at 351-52.
If the injunction is not granted, defendants will continue to take in new
tires and block fire lanes. The amount of tires and lack of fire lanes creates an
extremely dangerous condition. If a fire were to start,.the fire would be extremely
difficult to extinguish and without fire lanes, uncontrollable. A fire would endanger
local residents and emergency response personnel and would produce toxic smoke.
It should be no hardship for defendants to comply with the terms of an
agreement they have already made.
C. Likelihood of Success on the Merits
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As stated in the Findings of Fact, the evidence at the hearing clearly
showed that defendants have added additional tires to the dump since the agreement.
The evidence also showed that the tire dump has inadequate fire lanes.
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The Court finds it probable that plaintiffs will succeed in showing at trial
that defendants are in violation of the agreement, Minn. Rules pts. 9220.0100 -.0180,
Minn. Stat. 5115.071, subd. 4 (1986), and City of Andover Ordinance 72.
D. Public Policy
The public interest in this case would be best served by enforcing the
agreement. Compliance with agreement would eliminate the dangerous situation
existing at the tire dump by reducing the number of tires and opening firelanes.
E. Administrative Burden
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Any administrative burden in this case will be plaintiffs' burden. Plaintiffs
will monitor the site to ensure compliance with the Order. If defendants do not
comply with the Order, plaintiff City of Andover will take the necessary actions to
open fire lanes and dispose of tires itself at defendants' cost.
BOND
Pursuant to Minn. Stat. 5548.18, plaintiffs are not required to give a bond
for security to obtain injunctive relief.
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"ortb Central Cable Communications Corporatlon-934 Woodhl1l Drlve-Rosevl1le, MN 55113-(612) 483-3233
R[ ~EE:~~9ID .
January 6, 1989
CITY OF ANDOVER
Mr. James Schrantz
. Quad Cities Cable Commission
1685 Crosstown Blvd. NW
Andover, MN 55304
Dear Mr. Schrantz:
We have today, orally advised the Chairman and Staff of the Quad Cities Cable Television
Commission that the owners of Cable TV North Central are discussing the sale of their interests
In the Company with prospective buyers. It is not known whether or when a transaction may be
agreed upon.
We wish by this letter, to advise you of this action and to assure you that these discussions of a
sale, should it occur, will not have a negative impact on the Company's outstanding service or on
its dedicated employees.
It has been our privilege to provide cable television service to your community. We believe this
service is second to none in the United States and something of which we can all be proud. This
success is a tribute to the effective partnership between the Commission and the Company.
The decision by the owners of Cable TV North Central to seek a buyer of their interests in the
Company is consistent with many similar actions occurring throughout the cable television
industry.
We will, of course, keep the Commission fully advised of our progress. In the meantime, we
e){pect to conduct the business of Cable r" North Central in a normal manner, including any
ongoing discussions with the Commission.
We wish particularly, to assure you that Cable TV North Central's outstanding cable service will
continue at its current level of excellence.
With best regards,
',J
John R. Eddy
Executive Vice President
JRE/grs
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LAW OFFICES OF
10 c.C'.
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HI/rke ond Jlowkins
SUITE \0\
299 COON RAPIDS BOULEVARD
COON RAPIDS. MINNESOTA !5!5433
PHONE (6\2) 784-299B
JOHN M, BURKE
WILLIAM G. HAWKINS
BARRY M. ROBINSON
January 9, 1989
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Mr. James E. Schrantz
Andover City Hall
1685 Crosstown Blvd.
Andover, MN 55304
CITY OF ANDOVER
Re: Tonson, Inc.
Dear Jim:
Ann Cohen of the Minnesota Attorney General's office and I met
with the attorney for Tonson on Friday, January 6, 1989 to dis-
cuss access to the Tonson site for cleanup of the tire pile. As
you are aware the Minnesota Pollution Control Agency issued an
order requiring abatement of the pile and authorizing entry onto
the site. The PCA is taking bids for the cleanup on January 6,
1989. Our meeting with the Tonson attorney was for the purpose
of determining whether or not Tonson and Mr. LaPanta intended to
continue to do business at the site and if not, to allow access.
Unfortunately we were unable to obtain any agreement concerning
access to the site. Therefore the State and the City will be
joining in a Motion to the court for an Order authorizing access
to the site for the purpose of removing all of the tires. This
Motion should be heard within the next thirty (30) days. I will
keep you posted concerning any developments.
In speaking with Ann Cohen, she indicated to me that the PCA in
the past have been willing to work wi th cities to clean up Super
Fund areas. She further indicated that the State and EPA may be
willing to enter into an agreement with the City whereby the
~ acquisition of the land by the City would not impose any liabil-
ity thereon nor would the various agencies file any liens for
cleanup work. Under those circumstances I think it may be
beneficial for the City staff to contact these two agencies to
see if any such agreement could be reached. This would enable
us to accelerate the acquisition and control of these properties
and the cleanup of the junkyard areas in general.
If you or the counci1members have any questions regarding this
matter, please contact me.
~. cere1y,
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i1liam G. Hawkins
WGH:mk
~ MIDWEST
!Ii~ ~~~rvice People
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1080 Montreal Avenue
St. Paul, Minnesota 55116
(612) 690-1761
10 ~C.
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January 5, 1989
The Honorable Jerry Windschitl
Mayor of Andover and City council
1685 Crosstovm Boulevard N.W.
Anoka, MN 55303
Dear Mayor windschitl and council Members:
Beginning with bills issued on or after January 1, 1989, Midwest Gas, fonnerly
North Central Public service Co., will be increasing the natural gas rates in
your area. This change is necessary to offset changes in the wholesale cost
of gas we have received from Northern Natural Gas Company (Northern), our
supplier in your service area.
Midwest Gas I rate change was twofold. Northern increased its rates to adjust
its base average cost of jurisdictional gas. Midwest Gas also revised its
rates relating to gas transportation to and from Midwest Gas' underground
storage facilities. The net result will be an increase to Midwest Gas' Finn
customers. Effective January 1, 1989, Midwest Gas will be increasing all Finn
rates by 11. 07 cents per thousand cubic feet (Mcf) or 2.34%.
If you have any questions concerning these adjustments, we will be happy to
discuss them with you.
Very truly yours,
MII:MEST GAS
Division of Iowa Public Service Company
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Rates Tariffs
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League of Minnesota Cities
183 University Ave. East
St. Paul, MN 55101.2526
(612) 227-5600 (FAX: 221-0986)
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JAN 61989 ...
December 29, 1988
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To: city officials and agents
CITY OF ANDOVER
From: LMCIT
Re: Coverage for injuries to elected officials
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The workers compensation statutes provide benefits to an
-employee- who is injured while working. M.S. 176.011, subd. 9,
(5), provides that an elected official is considered to be an
nemployeen for workers compensation purposes only if the city
has passed an ordinance or resolution to that effect. An
elected official injured while performing his or her duties
would not be eligible for workers compensation benefits unless
the city had passed that ordinance or resolution.
If the city wishes to provide workers compensation coverage for
elected officials, it is preferable to use an ordinance rather
than a resolution., Resolutions are often recorded only in the
council minutes~ years later it can be very difficult and
time-consuming to track down a resolution. We've seen a number
of cases where a city has been paying premiums for workers
.compensation coverage for elected officials for years, but now
can't find any ordinance or resolution specifying that elected
officials are covered. An ordinance will generally be easier to
keep track of permanently, since it is also recorded in the
city's ordinance book as well as in the council minutes. The
following wording can be used for this ordinance: -Pursuant to
Minnesota Statutes Section 176.011, subdivision 9, clause 5, the
elected officials of the city and those municipal officers
appointed for a regular term of office are hereby included in
the coverage of the Minnesota Workers Compensation Act.-
If the city does not wish to cover its elected officials for
workers compensation, it might ~e wise to pass on ordinance to
that effect as well unless you are absolutely certain that the
city has never passed a resolution to provide coverage. That
resolution could have been passed as long ago as 1967, when the
law was first amended to permit cities to opt for coverage.
In the past, the cost of workers compensation coverage has
discouraged many cities from covering their elected officials.
LMCIT has now taken a couple of steps to address this issue, as
\ outlined on the following pages. The LMCIT Board would also
,~ like to hear from city officials as to whether they would favor
amending the statutes to make workers compensation coverage
automatic for all elected officials.
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1. REDUCED COST OF WORKERS COMPENSATION COVERAGE
In the past, LMCIT has calculated workers compensation premiums
for elected officials coverage using the formula prescribed by
the rating association, for private insurance companies. Under
this formula, premiums ,were based on an imputed minimum salary
of $108 per week'. The rate for the "Municipal employees. class
of $5.88 per'$100 of payroll was then applied. This resulted in
premiums of ove~ $1650 to cover a five-member council.
For 1989, LMCITwill use a lower rate of $2.91 per $100 of
payroll for elected officials. This rate will be applied to an
imputed salary of $70 per week, rather than $108 as in the past.
These two changes will reduce the cost of covering a five-member
council to $530 in 1989 - a reduction of over two-thirds. In
the opinion of the LMCIT Board of Trustees, this revised rating
approach'will'moreaccurately reflect the actual risk.
2. ACCIDENT POLICY OPTION
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,LMCIT has also arranged with CIGNA to offer a second even less
expensive option through which cities can provide some
protection for their council members against the risk of being
injured or killed in the course of performing their duties. For
a cost of $12.75 per person per year, the city can purchase an
. accident policy which provides benefits for death or a disabling
injury arising out of an accident which occurs while the council
member is traveling to, participating in, or travelling from a
regularly scheduled council meeting, or while conducting
.official council business on behalf and at the request of the
council.
The policy provides
provides a schedule
foot, or eye. ' ,
a death benefit of $100,000. It also
of lump sum benefits for loss of a hand,
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The policy also provides a short-term disability benefit of $400
per week. .' Disability benefits are payable for a ,maximum of 26
weeks, 'after a three-day waiting period. Disability benefits
would be paid if as the result of a covered injury the
individual cannot do at all the substantial and material duties
of his type of work.
It is important to understand that this coverage differs
significantly in many ways from the benefits that would be
provided by workers compensation. Some of the more important
differences are:
- The accident policy does not pay for medical costs. The
individual would have to look to his own health coverage
to pick up these costs.
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CITY of ANDOVER
Special City Council Meeting - January 10, 1989
7:00 P.M.
1. Call to Order
2. Accept Resignation/M. Perry
3. Swearing-in Ceremony
4. Fire Marshal Discussion
5. Goals & Objectives for 1989 Staffing & Salaries
6. Building Permit Fees
7. CDBG Budget
8. Water Tower & Treatment
(
9. Adjournment
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO,
DATE January 10, 1988
ORIGINATING DEPARTMENT
ITEM
NO.
James E. Schrantz
FOR
Engineering
BY:
The City Council is requested to review and approve for mailing
the attached letter that will be signed by Jim Stern rather then
Bill Hawkins.
The first and last paragraph will be modified to compliment Jim
Stern signing the letter.
MOTION BY
"- TO
COUNCIL ACTION
SECOND BY
CHAPEL CONSULTING, INC.
~)
MANAGEMENT CONSULTANTS
RECEnltU .
: DEe 3 0 1988 '
CITY OF ANDOVER
December 27, 1988
Mr. James E. Schrantz
city Administrator
City of Andover
1685 Crosstown Blvd. N.W.
Andover, MN 55304
Dear Jim:
Here is the updated draft letter to Ameridata. I made these
changes discussed at the Council meeting of December 20:
o Specify IBM PS/2 computers
o Add a demand for $5,000 to cover the cost of converting
utility billing
o Reword the letter so that it comes from Bill Hawkins
Please give me a call after you review this draft.
Best regards,
/fZ 0-stern,
Enclosure
CMC
cc: Mr. William G. Hawkins, Esq.
Burke and Hawkins
'\
,..)
8400 E. Prentice Avenue, Suite 825
Englewood, Colorado 80111
(303) 793-3900
(612) 333-3564 (In Minnesota)
23 Empire Drive, Suite 286
Saint Paul, Mlnn'esota 55103
(612) 228-3599
, )
December 27, 1988
Mr. Jim McCleary
President
Ameridata Systems, Inc.
7008 Northland Drive
Minneapolis, MN 55428
Dear Mr. Mccleary:
Over the past several weeks, Jim Stern of Chapel
Consulting, Inc. and Jim Schantz of the City have
discussed with Bruce Zimmerman several options for
resolving problems with its computer. This DEC system
was purchased from you in February, 1987.
Bruce has suggested that Ameridata replace the City's
existing computer with ~ collection of new and used PC
hardware and software. . The software would be PC-based
word processing and spreadsheeting software. No
accounting software would be included. The City would
return its existing system to Ameridata.
11
In general, . the City thinks this suggestion has merit.
It has the potential of giving the City the powerful and
sophisticated data processing system it thought it was
acquiring from you in 1987. In order to have a system
with equipment functionality and capacity of the DEC
computer, the City will need this hardware and software:
* 1 PC -
IBM PS/2 Model 80 386; 20MHz 80386
CPU, 4MB RAM, 80MB Hard Disk, 1. 44MB
Diskette, Monitor, 1 Parallel Port,
4 Serial Ports
* 8 PCs -
IBM PS/2 Model 70
CPU, 640KB RAM,
1.44MB Diskette,
PCDOS 3.3
386; 16MHz 80386
20MB Hard Disk,
Color Monitor,
* 1 Tape Drive -
* 2 Terminals -
* 1 Printer -
* 3 Printers -
* 3 Printer
Switches -
Mountain Tape Backup System
Could use existing terminals
Could use existing 400CPS printer
Hewlett Packard Laserj et Series II;
8PPM laser
3 to 1 printer sharing switches
"
* 8 Word
Processing - WordPerfect V 5.0
)
* 8 Spreadsheet - LOTUS 123 V 3.0
-....:'7;-~...........:""'.~.,,.. ,.......".~ ~......-.~ -~...-. .......-.;, .....--.-~...,-~.....-_:~~.-~..~.__.-..;::I.:":"......../"O. - -. ~""""-.",,,""--.~.-.~,,-~' '_'__'_.,;_,'~_4~~" -__' ~.,. _'""'..._:_.......,'__.....__... ",,\,_,_._._ '__._.. ~__.~.. ;-... _,.4 ... _ ,_
Mr. Jim McCleary
December 27, 1988
Page Two
\
, J
The City feels that the hardware specified must
quality, newly manufactured computer equipment.
be fully warranted by Ameridata.
Because you are unable to supply the City with a
replacement for the NMS accounting software, the City
feels that Ameridata should refund, the cost of the NMS
software ($22,250) plus an additional $5,000 to reimburse
the City for the cost of converting its utility billing
customer master data to a new system. The City will use
this money to acquire and implement replacement
accounting software.
be high
It must
With this replacement PC hardware and software and new
accounting software, the City will have the powerful,
flexibile and high quality system intended originally.
I suggest you meet with Jim Schrantz and Jim Stern as
soon as possible to finalize this agreement and resolve
the issue.
Sincerely,
")~a-> fIJ.
j Teruv c tVl c.
I
-: _. ""::-- -~._~.-.--~. To".,.,... ,____...._._....~~~.-..,.- ---.'" -_.__~.'.~. ~- .'. -.-,- _".'-' - - ..r:.... .--:,f-....-..~ _.....: -.. . n,. ..-._~~.~-,..,..... ~...,-' -.-. --. ~... _ .._. ,-_. .~-.,..,~'~..-- _...,.__-...-...-",-. -.. ~~,.. 'F~~_ _..,. -....,___,_.--,....-....F...... "~_
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE January 10. 1989
AGENDA SECTION
NO,
ORIGINATING DEPARTMENT
APPROVED FOR
AGENDA
Administration
ITEM
NO.
Accept Resignation/
7 M. Perry
BY: Vicki Volk
BY:
Thel'City Council is requested to accept Marge Perry's
resignation from the Planning and Zoning Commission.
Her letter of resignation will be available at the meeting.
COUNCIL ACTION
MOTION BY
'- TO
SECOND BY
<)
@""'"
, fA"
,.,r\,
'~:,:~~~-;;-,. .::
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE January 10. 1989
'__J
AGENDA SECTION ORIGINATING DEPARTMENT APPROVED FOR
NO, Administration AGENDA
ITEM Swearing-in Ceremony
NO, 3. Vicki Volk
BY: BY:
Marge Perry will be sworn in as a councilmember.
COUNCIL ACTION
MOTION BY SECOND BY
TO
~,)
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Januarv 10. 1989
AGENDA SECTION
NO,
::~~~"
f/
The City Council has budgeted funds in the amount of $17,000 for
the positions at the November 22, 1988 work session.
ORIGINATING DEPARTMENT
Engineering
ITEM 4.
NQ Fire Marshal
Discussion
BY: James E. Schrantz
Salary was estimated based on a 20 hr work week at $13.75/Hr. or
$14,300. About 20% included for benefits for a total of $17,000.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
, /
'0
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
January 10, 1989
AGENDA SECTION
NO,
DATE
ORIGINATING DEPARTMENT
Engineering
ITEM 5.
NQ Goals & Objectives for
1989 Staffinq & SalariesBY: James E. Schrantz
APPRO~ED OR
:~A
!/
The City Council is requested to establish goals, objectives and
priorities for the staff so the staff can recommend to the City
Council the staffing required to accomplish the goals and
objectives. Hopefully, we can accomplish this within our budget
confines.
I have asked the staff to start re-evaluating their department for
efficiency and establish goals that we can discuss with the City
Council to make sure we are all working on the same goals with the
same priorities.
I have attached the December 20th memo that discusses budget and
salary recommendations.
The budget includes funding for a Finance Director. I would like
to fill that position as soon as possible because the budget for
1990 is due in July of 1989 so it can be sent to the County and
State early to satisfy the new Minnesota tax law.
I have attached a job description and an ad.
Something to Consider:
Attached is a flyer from "Government Training Service" that
discusses an out-of-the-office goal setting retreat.
I contacted GTS to find out the costs and was contacted by Barbara
Arney who is one of the facilitators used by GTS. Ms. Arney does
this for Eden Prairie. The cost is about $600 to $700 for a day
session - example - 8 A.M. to 3 P.M. on a Saturday. She
interviews each Council person before the session so she is
prepared. She is available December 28; February 11th or February
18th.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
'-
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FINANCE DIRECTOR, City of Andover, Minnesota.
Chief financial officer for all City funds including general,
utilities, special assessments, bonding and improvements.
Responsible for investments, financial reports, workman's comp,
insurance and personnel records. Degree in accounting, business
or related field and computerized governmental experience.
Salary 31,000 to 36,000. Resume to City of Andover, MN 55304 by
August 19, 1988.
,
CITY OF ANDOVER
POSITION DESCRIPTION
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POSITION TITLE:
Finance Director
DEPARTMENT:
Finance Department
City Administrator
ACCOUNTABLE TO:
,-
PRIMARY OBJECTIVES
Position is responsible for the organization, planning, management and
coordination of all financial services utilized by the City
Administrator and other departments; is responsible for disbursement
of monies, investments, internal control and providing administrative
assistance to the City Administrator for supervision of City Clerk and,
City Treasurer and manages insurance, workman's comp and personnel
records. .
MAJOR AREAS OF ACCOUNTABILITY
Plans and develops sound accounting policies and administrative
practices for City ~dministrator and Council so that financial records
are maintained in an acceptable manner, bills are paid on time, and
all funds are invested in a manner which will maximize the return on
such investments.
Prepares annual City budget for all City funds, prepares annual
financial report and monthly financial reports.
Manages and invests City monies according to legally approved
investment practices.
- Personally directs development and implementation of capital
financing programs.
Directs and supervises special assessment project accounting,
reporting and bonding.
Develops and maintains data processing systems which will meet the
informatiOn recordkeeping demands of all City departments.
Prepares an operating budget for Finance Department, as well as
budgets for the insurance, debt services and special funds to insure
that the allocation of monies is sufficient to carry out the
responsibilities of the department.
Provides overall direction to the central services of reproduction,
mailing, office supply stores and purchasing so that the costs
associating with these services are minimized and that such costs are
charged to the using department in an accqrate reflection of its use
of the services.
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Coordinates and supervises the City Clerk and City Treasurer.
Attends Council meetings and advises Council and administrative staff
regarding financial procedures.
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Supervisory Responsibilities:
Participates in and recommends the selection' of new employees for
whom accountable.
- Defines and clearly delegates work assignments to personnel in terms
of work methods, service required and standards of performance
expecte~. '
- Reviews the work performance of employees on a continuing basis.
- Establishes and maintains a level of discipline and a working
climate in which assigned employees are effectively motivated to
work up to their full potential.
KNOWLEDGE, SKILLS, ABILITIES
- Thorough knowledge of principles and practices of all aspects of
public financing administration.
- Extensive knowledge of City Budget process.
- Thorough knowledge of municipal government functions and management
concepts. .
- Thorough comprehensive knowledge of municipal accounting piocedures.
- Considerable knowledge of data processing and purchasing principles
and procedures. ,
- General knowledge of local, state and national laws pertaining to
City operations. .
- Ability to develop and implement sound accounting systems.
- Ability to maintain effective working relationships in high stress
and conflict situations.
- Ability to communicate ideas, explanations and recommendations
clearly, both orally and in writing.
Ability to prepare complex financial statements and reports in
accordance with legal requirements.
- Ability to assign, supervise, discipline and motivate staff while
maintaining productive working relationships.
- Ability to prioritize constantly changing activities and resources.
"
MINIMUM QUALIFICATIONS
Bachelor's Degree in accounting, business administration, finance or
economics, or public administration.
Two to five years of progressively responsible experience in
governmental finance management work with at least one year of
supervisory experience.
DESIRABLE QUALIFICATIONS
Master's Degree in accounting, business or public administration,
public finance or economics.
Three years municipal finance supervisory experience.
,
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CITY OF ANDOVER
BY:
James E. Schrantz
;.
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REQUEST FOR COUNCIL ACTION '
AGENDA SECTION
NO.
DATE December 20. 1988
ORIGINATING DEPARTMENT
FOR
ITEM
NQ Budget/Salaries
3.
Administration
The city Council is requested to discuss some items in the budg~t
concerning personnel that haven't been decided on or discussed.
* We have two part-time positions that I am unable to tell these
people what is going to happen in 1989.
1st - Charlene Welu, who wdrks in the Finance Department as an
overload person. I plan to keep her until a decision is made
on the Finance Director position that is currently in the
budget. Charlene works 20 - 30 hours per week.
2nd - d'Arcy Bosell, the zoning Administrator position. I have
budgeted for 16 hours per week, the same as it was this year.
The position can't be a temporary part-time position any,
longer. It needs to become a permanent part-time position
(that means we will pay PERA and prorated benefits). If we
make the position permanent part-time we should advertise the
'position.
I plan to continue this position as is until the Council
completes the code enforcement position which may replace the
zoning administrator position.
* Also, Ginny VanVleet, in the Building Department - we believe
should become permanent part-time the way we recommended the
position originally. Ginny is on PERA because she had been on
PERA in Ham Lake before she came here. We would pay her
prorated vacation and sick leave. She works 20 hours per week.
COUNCIL ACTION
MOTION BY
'\
, -/TO
SECOND BY
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* Attached is a revised salary schedule. I have revised a few
positions:
1. The Building Department Clerk that didn't get a pay
adjustment after she started and she has fallen
behind where she should be; Note change in Market
Place recommended 1989 salaries.
2. I have reduced Treasurer recommended salary to bring it
in line with my pay plan that I have been using the last
2 years. The plan keeps people in the comparable worth
range where they should be.
* Shirley and I want to reduce the employee splits as soon as the
salaries are decided on.
* The union negotiations will not be until January 25th. The
Council (11/22/88) excluded the Public Works employees from the
4% across the board increases the other staff will receive
until the Council acts on the proposed salaries to make Andover
more competitive.
* A part-time Fire Marshal has been funded (11/22/88).
Currently, the Fire Marshal is elected by the Fire Department.
I believe this should be changed and the Fire Marshal be hired
by the City Council and make this position responsible to the
Administrator as the duties can be coordinated with the other
related departments.
If Ray Sowada, the current Fire Marshal, would be the selected
person, this would cause a people shortage in Public Works. If
he would be the selected person, it may be reasonable that he
could act as Code Enforcement Officer and/or zoning
Administrator along with the Inspector.
* Benefi ts
The insurance coverage ha~ increased a great deal this past
summer so Andover's $125 for family coverage is not keeping up
with others in our Anoka County group.
Anoka 1988 $170/mo. family
1989 $182.50/mo family
Blaine 1988 $185/mo. family
1989 $195/mo. family
health, life & dental
Coon Rapids 1988 $180/mo. family
1989 $200/mo. family
Anoka Co. 1988 $178. 20/mo. family
Andover 1988 $125/mo. family
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Government Training Service
202 Minnesota Building
46 East Fourth Street
Saint Paul, Minnesota 55101
612/222-7409
, '\
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After the Election...Council Quick start
"We floundered as a Council for two years before we could
operate as a real team with everyone going in the same
direction. I wish there were a quicker way to learn the
decision making process."
THERE IS
The short life cycle of a council makes the initial months
after an election a critical time to re-envision the future and
set priorities. Effective councils find that meeting with a
facilitator sometime during January through March is extremely
valuable in laying a solid foundation for the next two years.
Talking informally in an out-of-the-office retreat setting
opens channels of communication and provides an opportunity to
exchange ideas and concerns without the constraint of a vote
pending. Skilled facilitators from Government Training Service
work with you to identify common concerns and design a seminar
or workshop which suits your time and budget needs.
A leadership retreat gives councils a chance to:
. Learn about each others' goals, priorities and special
concerns
. Work together better
. Focus activity toward implementing successful and
lasting change
Call Mary Sabatke (612/222-7409 or toll free 800/652-9719) for
information.
, )
Member Organizations
Association of Minnesota Counties
League of Minnesota Cities
Minnesota Association
of Regional Commissions
Minnesota Association
of Townships
Minnesota Community Colleges
State of Minnesota
University of Minnesota
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE Januarv 10. 1989
AGENDA SECTION
NO.
ORIGINATING DEPARTMENT
Building Department
::~9~
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FOR
ITEM
NO, 6.
Building Permit Fees
BY: David Almgren
I am recommending an increase in permit fees from the 1982 U.B.C.
Schedule 3A, adopted January 12, 1988; R#012-88, item #3 to the
1985 U.B.C. Schedule 3A.
The increase in fees would be approximately 50% per 100,000
valuation. The permit fee from the 1982 code is $433.00. The
1985 code is $639.50; a difference of $206.50 (48%).
This would help offset the need in the budget and also bring us in
line with the cities of Blaine, Coon Rapids, Fridley and Anoka
which have the 1985 code. I have talked to Ham Lake, East Bethel
and Oak Grove building officials and they will be recommending
adoption of the 1985 code. We are all trying to have the same
permit fees or very close to the same to keep it uniform.
MOTION BY
" -' TO
COUNCIL ACTION
SECOND BY
~J
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
January 10, 1989
AGENDA SECTION
NO,
DATE
ORIGINATING DEPARTMENT
Planning
ITEM
NO.
CDBG Budget
7.
BY:
Jay Blake Planner
The City of Andover should begin the process to obtain Community
Development Block Grant funds. The City Council is asked to
review the enclosed memo regarding funding alternatives and a
proposed three-year 1988-1990 budget. I will be at the meeting to
discuss the budget and CDBG process.
COUNCIL ACTION
MOTION BY
'-- TO
SECOND BY
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CITY of ANDOVER
MEMORANDUM
Andover City Council
TO:
COPIES TO:
FROM:
DATE:
REFERENCE:
James Schrantz, City
r
Jay Blake, City
January 10, 1988
Community Development Block Grant Budget Discussion
The time is fast approaching when the City of Andover must outline
the 1989 - 1991 Community Development Block Grant budgets. In
the past, Andover has utilized these funds. to remove blighted homes
and promote neighborhood revitalization. The program has been very
successful.
The development emphasis within the city has shifted to the clean-up
of the Commercial and Industrial district. The City may want to
consider utilizing CDBG funds to develop a commercial blight program
to aid in the clean-up of junk yards and abandoned buildings within
the City's Tax Increment Financing District.
It is also time for Andover to update the Comprehensive Plan. The
Comprehensive plan was last revised in 1979 and approved in 1982.
Since then, many additions and updates to sections of the plan have
been made. This has left some aspects of the Comprehensive Plan
inconsistent with City Ordinances. Also, the rapid population
growth experienced by Andover necessitates a closer examination of
residential and commercial development policy.
Several (3) requests for CDBG funds have been received from human
service agencies that serve low-income populations within Andover.
The City may want to consider these proposals for funding.
Additional information on each of these organizations will be
available later in January. The City could develop a funding
application and consider requests on a case by case basis.
Please consider the following budget summary a starting point for
discussion purposes only:
Funding Allocation:
1988 - $34,563.00
-,
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1989 - $32,834.00 (Assuming a 5% reduction from 1988)
1990 - $32,834.00
$100,231.00 (3 year total)
, )
Page 2
CDBG Budget Discussion
projects
Blight Removal
Residential Commercial
Compo Plan
Revision
Human
Services
Total
Year
1988
$34 .5631
Carry
-0-
-0-
ove()
$ 3 , 9 t4
-0-
-0-
$34,563
1989
, $26,800
$2,100
$32,834
1990
-0-
$17,234
$13,200
$2,400
$32,834
(Less Carry
Over)
$21,168
(Plus Carry
Over)
$40,000
$4,500
$100,231
Total $34,563
Please consider this budget a starting point for discussion
purposes. The estimated 1989 and 1990 budgets are based on a 5%
reduction in funds from the federal government. The actual amount
of funds granted to each community is based on funding categories.
If a certain category is filled (ie. Economic Development of
Community planning), all requests are trimmed to meet overall budget
constraints.
The enclosed letter from Urban Planning and Design of Apple Valley
is a rough estimate of the costs to revise and update the City's
Comprehensive Plan. John Voss met with Jim, Todd and myself to
discuss the costs of such a project.
"
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\J~~ PLANNING
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ANn DESiGN, n~C.
7300 IV. /47th St, . Suite 504 . Apple Valley, Mn. 55/24 . (6/2) 43/-440/
John S. Voss. President
January 4, 1989
Mr. Jason Blake, City Planner
City of Andover
1685 Crosstown Blvd. N.W.
Anoka, Mn. 55304
Dear Mr. Blake:
It was a pleasure to meet with you,
Schrantz and other members of your staff.
opportunity to tour the City.
City Administrator, Jim
I also appreciated the
In accordance with your request, I have herein prepared a
preliminary proposal for the update of the Andover Comprehensive
Plan. If we proceed, I assume a more specific contract would be
prepared.
Time Frame: It is estimated that preparation of the Plan,
including public meetings, adoption and Metro Council review would
require 12 to 18 months.
Scope of Study: It is understood that the City desires a
complete update of all chapters of the Plan since the current Plan
was prepared about ten (10) years ago. At the outset, we would
prepare a scoping document to insure that all issues desired by
the City, would be addressed.
Estimated Cost: It is estimated that the cost of preparation
and attendance at meetings would be $37,500.00. Out of pocket
expenses for travel and printing the final draft would be at an
additional expense estimated to be $2,000.00.
We look forward to working with the City on this project and
if I can be of further assistance at this time, please advise.
Yours Truly,
9!~:s
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PLANNING
LANDSCAPE ARCHITECTURE
SITE DESIGN
(J
CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE January 10, 1989
AGENDA SECTION
NO.
::~pJ"
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I have attached the report from John Davidson discussing the cost
of the water tower and trunk costs as previously discussed.
ORIGINATING DEPARTMENT
Engineering
ITEM 8.
NO. Water Tower and
Treatment
BY: James E. Schrantz
Note on the second page the estimated water treatment cost per
well is $437,000.
We will be applying for a grant for the water treatment as may be
mandated by the Health Department.
COUNCIL ACTION
MOTION BY
'-- TO
SECOND BY
r--...,
~.iKDA
T.oL TZ. KING. DUVALL. ANDERSON
AND ASSOCIA TES, INCORPORATED
ENGINEERS ARCHITECTS PLANNERS
2500 AMERICAN NATIONAL BANK BUILDING
SAINT PAUl. MINNESOTA 55101-1893
612/292.4400
FAX 6121292-0083
December 14, 1988
Honorable Mayor, and City Council
Andover, Minnesota
Re: Water System Analysis
Andover, Minnesota
Commission No. 9381
Dear Mayor and Council:
We have reviewed the area and connection charge assessments for the Urban
Service District and projected trunk source and storage costs. This
report was prepared in accordance with City Council direction December 6,
1988.
The total estimated cost does include Tank No.2 and Pumphouse and Wel I No.
4. It does not Include trunk overslzing within plats or treatment
facilities, which are estimated at $486,400 per wel I instal led. The
estimated construction cost, engineering and City cost is $4,421,100.
The assessed area, connection and I ateral charges through 1988 construction
will equal $4,094,588.
The revenue produced t ran user charges shoul d al so establ I sh a capl tal cash
reserve for emergency and operati on and mai ntenance costs.
We have reviewed this with the City staff, City Attorney and the Accountant
as directed. A review with the City Council is scheduled for December 27,
1988.
Sincerel y yours,
~~
~oh' L. O,vl'se', P.E.
J LD:adh
Enclosures
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ESTIW\TED CAPITAL fiST
ANDOVER TRUr-K SCXJRCE AND STORI'/3E
Con,$truqion Engl neer:-.LJ19.'_'..JoJ.?L_
Well No. 1 $ 7 2,344 $ 1 0,577 $ 82,921
Pumphouse No. $ 154,921 $ 22,649 $ 177,570
Well No. 2 $ 117,024 $ 14,693 $ 131,717
Pumphouse No. 2 $ 93 ,3 21 $ 29,638 $ 122,959
Tank No. 1 $ 482,088 $ 39,857 $ 521 ,945
Control s $ 32,345 $ 10,832 $ 43 , 1 77
Trunk Watermaln 85-8 $ 409,018 $ 67,513 $ 476,531
Well No. 3 $ 109,217 $ 9,562 $ 118,779
Pumphouse No. 3 $ 145 ,391 $ 31,000 $ 176,391
Trunk Watermain 87-3A $ 21 4,51 9 $ 22,846 $ 237,365
Trunk Watermai n 87-38 $ 130.090 $ 13.855 $ 143.945
Subtotal $1,960,278 $273,022 $2,233,300
Trunk Watermal n 87-11 $ 233.700 $ 35.000 $ 268.700
Total (Prev ious Projects> $2,193,978 $308,022 $2,502,000
ESTIMATED CITY fiST (+10%> $2,752,200
Tank No. 2* $ 823,000 $ 82 ,3 00 $ 905,300
Well No. 4 * $ 136,000 $ 23 , 1 00 $ 1 59, 1 00
Pumphouse No. 4* $ 150 ,400 $ 25,6 00 $ 176,000
Trunk Watermaln 88-35* $ 240.685 $ 36.100 $ Z7 6 .7 85
Total (Proposed ProJ ects> $1,350,085 $167,100 $1,517,185
ESTIMATED CITY fiST (+10%> $1,668,900
Total Watermaln Trunk
Source and Storage $3,544,063 $475,122 $4,019,185
ESTIMATED CITY COST (+10%> $4,421,100
Water Treatment per Wel 1* $ 380 ,000 $ 57,000 $ 437,000
ESTIMATED CITY COST (+10%> $ 480,700
* Estl mated Costs
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