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CC - July 2, 2013
C I T Y O F ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, July 2, 2013 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (6/18/13 Regular; 6/18/13 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Declare Cost/Order Assessment Roll/l3- 17/4038 - 153rd Lane NW /Storm Sewer Pipe Extension - Engineering 4. Award Quote /13 -7 & 13- 12/2013 Trail Maintenance and 2013 Parking Lot Maintenance - Engineering 5. Order hnprovement/Order Quotes /13 -26 /Quinn Street Sidewalk Construction - Engineering 6. Approve Extension of Liquor License/Beef O'Brady's — Administration 7. Approve Change Order No.1/11- 47/174"' Ave. NW/fleather Street NW /173`d Lane NW -Engineering 8. Approve Proposed Changes for the Andover Firefighter Relief Association By -Laws - Fire Discussion Items 9. Presentation— Crooked Lake Area Association - -Administration 10. Discuss /Approve Assessment Abatement Resolution 2619 & 2623 138' Ave. NW - Administration 11. Discuss /Approve Resolution Concerning Commencement of Renewal Proceedings Under the Federal Cable Act- Administration Staff Items 12. Schedule July EDA Workshop Meeting - Administration 13. Schedule August EDA Meeting — Administration 14. Administrator'sReport — Administration Mayor /Council Input Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administratc FROM: Michelle Hartner, Deputy City Cl SUBJECT: Approval of Minutes DATE: July 2, 2013 INTRODUCTION 0 The following minutes were provided by Timesaver, reviewed by Administration and submitted for City Council approval: June 18, 2013 Regular June 18, 2013 Closed DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 REGULAR ANDOVER CITY COUNCIL MEETING —JUNE 18, 2013 MINUTES The Regular Bi- Monthly Meeting of the Andover City C Mike Gamache, June 18, 2013, 7:00 p.m., at the Andover NW, Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Mike Knight, Sheri None City Administrator; Community Develc Director of Public Others Dickinson at Director, was called to order by Mayor Al. 1685 Crosstown Boulevard and Tony Howard erg the Anoka County Sheriff's Department approve the Agenda as amended above and to unanimously. Correct as written. Motion by Trude, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. June 4, 2013, Closed Session Meeting: Correct as written. Motion by Bukkila, Seconded by Knight, to approve the minutes as presented. Motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — June 18, 2013 Page 2 CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Accept Resignation/Retirement Item 4 Award Bid/12 -31 /Sports Complex/3535 161St Avenue NW/Well (See Resolution R050 -13) Item 5 Approve Plans & Specs /Order Quotes /13 -7 & 13- 12/2013 Trail Maintenance and 2013 Parking Lot Maintenance (See Resolution R051 -13) Item 6 Approve Auditing Services Contract/HLB Taugtes Redpath Item 8 Approve Fund Transfers /12 -31 /Sports Complex /3535 161" Avenue NW Item 9 Approve Appointment — Building Official Motion by Trude, Seconded by Howard, approval of the Consent Agenda as read. Motion carried unanimously. APPROVE PLANS & SPECS /APPROVE CONNEXUS ENERGY PROPOSAL/PARKING LOT LIGHTING 112- 3113535 -161sT AVENUE NW /SPORTS COMPLEX Councilmember Trude asked if the proposal has been modified. Mr. Berkowitz indicated it has been and reviewed the changes with the Council. The primary item was the lighting will be metered and allow for a timer. Motion by Trude, Seconded by Bukkila, approve plans & specs /approve Connexus Energy proposal /parking lot lighting/12- 31/3535161't Avenue /Sports Complex. Motion carried unanimously. (See Resolution R052 -13) ANOKA COUNTYSHERIFF 'SDEPARTMENTMONTHLYREPORT Commander Kevin Halweg from the Anoka County Sheriff's Department presented the May Sheriff's Report. PUBLIC HEARINGIVA CA TION OF EASEMENTSIOUTLOT D AND LOTS 1 -9, BLOCK 2, PARKSIDE AT ANDOVER STATION 2ND ADDITION Mr. Carlberg stated the Andover Economic Development Authority is seeking to vacate drainage and utility easements over, under, and across Outlot D and Lots 1 - 9, Block 2, Parkside at Andover Station 2nd Addition as depicted on an attached map. Mr. Carlberg reviewed the staff report with the Council. Motion by Knight, Seconded by Bukkila, to open the public hearing at 7:15 p.m. Motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes — June 18, 2013 Page 3 No one wished to address the Council. Motion by Bukkila, Seconded by Howard, to close the public hearing at 7:18 p.m. Motion carried unanimously. Motion by Trude, Seconded by Knight, to approve the proposed vacation of easements. Motion carried unanimously. (See Resolution R053 -13) APPROVE FINAL PLA TIPARKSIDE A TANDOVER STA TION 4TH ADDITION Mr. Carlberg stated the City Council is asked to approve the final plat for Parkside at Andover Station 4th Addition. Mr. Carlberg reviewed the staff report with the Council. Councilmember Trude asked if there was any need to add any additional conditions to this besides the ones already in the resolution. Mr. Carlberg stated they will be going through the site plan approval process with Cherrywood Advanced Living. At that time they may need to add conditions relative to easements that will ultimately be brought back for Council approval. Motion by Bukkila, Seconded by Howard, to adopt Resolution R054 -13, approving the final plat with conditions. Motion carried unanimously. RESCHEDULE A UGUST 6, 2013 COUNCIL MEETING Mr. Dickinson indicated the date should be changed due to Night to Unite being held on Tuesday, August 6, 2013. Motion by Bukkila, Seconded by Knight, to reschedule the August 6, 2013 City Council meeting to Monday, August 5, 2013. Motion carried unanimously. SCHEDULE JULY WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. Motion by Trude, Seconded by Howard, to schedule a Workshop Meeting on July 23, 2013, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT City staff updated the Council on the administration and city department activities, legislative updates, updates on development /CIP projects, and meeting reminders /community events. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Regular Andover City Council Meeting Minutes —June 18, 2013 Page 4 Councilmember Trade asked Mr. Berkowitz if he could find out the Highway 10 road closures and let the public know. Mr. Berkowitz indicated they will put this on the website. Councilmember Trade wondered what the update is on the sidewalk along Quinn Street by Bunker Lake Boulevard. Mr. Berkowitz stated they are going to place this in the CIP and do the improvement next year. Councilmember Trade asked if this could be done this year rather than next year because people crossing at that intersection is dangerous. Mr. Dickinson stated in order to get this done the Council would need to approve it since it will cost around S 15,000. He stated this will be listed on the CIP list at their next workshop and can be discussed then as how to proceed. MAYOR/COUNCIL INPUT (Courtyards of Andover) Mayor Gamache stated the Anoka Area Chamber of Commerce had a luncheon at the Courtyards of Andover and was a great experience. He noted the food was fantastic. (Andover Cinema) Mayor Gamache stated the City had the ribbon cutting for the Andover Cinema which is up and running again. (Stop -N -Shop) Mayor Gamache stated the Stop -N -Shop is gone and they are looking at getting the gas tanks out. (Library on the Go) Councilmember Trade stated the lockers came in for the Library on the Go project at the Community Center and they are in the process of setting them up. (Anoka County Recycling) Councilmember Bukkila asked staff to talk to Anoka County about the fee for grass clippings and brush because people are holding onto their clippings and waiting to bring them in because of the fee. Mr. Dickinson indicated he would have a discussion with the person in charge at the County. RECESS Mayor Gamache recessed the regular City Council meeting at 7:41 p.m. to a closed session of the City Council to discuss Property Negotiations Update PID Ws: 14- 32 -24 -22 -0012, 14- 32- 24 -22- 0016 & 14- 32 -24 -21 -0001. The City Council reconvened at 8:09 p.m. ADJOURNMENT Motion by Howard, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 8:10 p.m. Regular Andover City Council Meeting Minutes —June 18, 2013 Page 5 Respectfully submitted, Sue Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes —June 18, 2013 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JUNE 18, 2013 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDA APPROVAL ................................................................................... ............................... 1 APPROVAL OF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayment of Claims ........................................................................ ............................... 2 Accept Resignation/Retirement ................................................................... ............................... 2 Award Bid /12 -31 /Sports Complex/3535 1615 Avenue NW/Well(See Resolution R050- 13) .... 2 Approve Plans & Specs /Order Quotes /13 -7 & 13- 12/2013 Trail Maintenance and 2013 Parking Lot Maintenance (See Resolution R051- 13) .......................... ............................... 2 Approve Auditing Services Contract /HLB Taugtes Redpath ...................... ............................... 2 Approve Fund Transfers /12 -31 /Sports Comples /3535 1615 Avenue NW .. ............................... 2 Approve Appointment — Building Official .................................................. ............................... 2 Approve Plans & Specs/ Approve Connexus Energy Proposal /Parking Lot Lighting/12- 31/3535 161" Avenue NW /Sports Complex (See Resolution R052 -13) Error! Bookmark not defined. ANOKA COUNTY SHERIFF'S DEPARTMENT MONTHLY REPORT .... ............................... 2 PUBLIC HEARING/VACATION OF EASEMENTS /OUTLOT D AND LOTS 1 -9, BLOCK 2, PARKSIDE AT ANDOVER STATION 2ND ADDITION (See Resolution R053 -13) ............. 2 APPROVE FINAL PLAT / PARKSIDE AT ANDOVER STATION 4TH ADDITION (See ResolutionR054 -13) ................................................................................... ............................... 3 RESCHEDULE AUGUST 6, 2013 COUNCIL MEETING ........................... ............................... 3 SCHEDULE JULY WORKSHOP .................................................................. ............................... 3 ADMINISTRATOR'S REPORT ..................................................................... ............................... 3 MAYOR/COUNCIL INPUT ........................................................................... ............................... 4 Courtyards of Andover ................................................................................ ............................... 4 AndoverCinema .......................................................................................... ............................... 4 Stop -N -Shop ................................................................................................ ............................... 4 Libraryon the Go ......................................................................................... ............................... 4 AnokaCounty Recycling ............................................................................. ............................... 4 RECESS TO CLOSED SESSION .................................................................. ............................... 4 RECONVENE................................................................................................. ............................... 4 ADJOURNMENT............................................................................................ ............................... 4 DOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: July 2, 2013 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $145,666.32 on disbursement edit list #1- 3 from 06/21/13 — 06/28/13 have been issued and released. Claims totaling $26,000.00 on disbursement edit lists #4 dated 07/02/13 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and proj ects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $171,666.32. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, vele- �-1 � Lee Brezinka Attachments: Edit Lists Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 06/21/2013 - 8:12AM Batch: 00420.06.2013 ?CN Tvbragp 66 V �i�. t,, Invoice No Description Amount Payment Date Acct Number Reference Vendor: DeRuyter Cindy Dernyter Check Sequence: 1 ACH Enabled: False 2013 Medical Flex Acct 583.69 06/21/2013 0101- 00000 -21211 Check Total: 583.69 Vendor: Frattalo Frattallone's Hardware Sto Check Sequence: 2 ACH Enabled: False 18825 Batteries 13.86 06/21/2013 5100- 48100 -61105 18836 Blades 19.86 06/21/2013 5100- 48100 -61105 18840 Spray Paint 10.67 06/21/2013 5200 -48200 -61140 18871 Misc. Supplies 65.72 06/21/2013 0101 - 43300 -61020 18874 Fasteners 18.81 06/21/2013 0101- 41600 -61005 18879 Batteries 80.00 06/21/2013 0101 - 42200 -61020 18893 Prof Flat White & Fasteners 16.82 06/21/2013 0101 - 43300 -61020 18895 Drill Bit & Fasteners 14.76 06/21/2013 0101- 43300 -61020 18902 Spray Finish 16.01 06/21/2013 0101 - 43100 -61020 18942 Elbow & Adapter 15.05 06/21/2013 5100 -48100 -61105 18952 ]Fasteners 10.17 06/21/2013 0101- 43300 -61020 19002 Misc. Supplies 33.38 06/21/2013 0101- 43300 -61020 19006 Misc. Supplies 58.29 06/21/2013 0101 - 42200 -61020 19007 Misc. Supplies -33.38 06/21/2013 0101- 43300 -61020 19008 Misc. Supplies 53.41 06/21/2013 0101 -45000 -61130 19011 Misc. Hardware 8.92 06/21/2013 0101- 43100 -61020 19021 Fasteners & Deep Woods Off 12.71 06/21/2013 0101- 43300 -61020 762410 Fasteners & Deep Woods Off 5.54 06/21/2013 0101 -43300 -61020 Check Total: 420.60 Vendor: HansonSt Stephanie Hanson Check Sequence: 3 ACH Enabled: False 2013 Day Care Flex Acct 600.00 06/21/2013 0101- 00000 -21211 Check Total: 600.00 Vendor: RtnnRivHi Rum River Hills Golf Course Check Sequence: 4 ACH Enabled: False Golf Event 4,336.00 06/21/2013 2110 - 46500 -63010 AP- Computer Check Proof List by Vendor (06/21/2013 - 8:12 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 4,336.00 Vendor: WebberAl Al Webber Mail Box Repair 75.00 Check Total: 75.00 Total for Check Run: 6,015.29 Total of Number of Checks: 5 Check Sequence: 5 06/21/2013 0101 - 43100 -61020 ACFI Enabled: False Page 2 AP- Computer Check Proof List by Vendor (06/21/2013 - 8:12 AM) Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 06/26/2013 - 1:14PM Batch: 00423.06.2013 Invoice No Description Vendor: GamacRob Robert Gamache Issue Pay Check Due to Acct Closed Check Total: Total for Check Run: Total of Number of Checks: Amount Payment Date Acct Number Check Sequence: 1 262.84 06/26/2013 0101 - 43100 -60110 262.84 262.84 Reference ACH Enabled: False AP- Computer Check Proof List by Vendor (06/26/2013 - 1:14 PM) Page 1 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 06/28/2013 - 8:53AM Batch: 00424.06.2013 Invoice No Description Amount Payment Date Acct Number CITY O F �ovR Reference Vendor: AbleHose Able Hose And Rubber Check Sequence: 1 ACH Enabled: False 1- 849604 Clamp 10.69 06/28/2013 0101- 43100 -61020 Check Total: 10.69 Vendor: AceSolid Ace Solid Waste, Inc. Check Sequence: 2 ACH Enabled: False 0010497259 June 2013 Paper Recycling 360.86 06/28/2013 0101 - 46000 -63010 Check Total: 360.86 Vendor: AdaPrice Adam Price Inc. Check Sequence: 3 ACH Enabled: False 2038 - Escrow 2038 142nd Lane NW 1,181.00 06/28/2013 7200- 00000 -24204 2038 -1nsp Fee 2038 142nd Lane NW -50.00 06/28/2013 0101 - 41600 -54180 Check Total: 1,131.00 Vendor: AFLAC AFLAC Check Sequence: 4 ACH Enabled: False 557610 & 951911 April Se May 2013 Premium 1,398.88 06/28/2013 0101- 00000 -21209 Check Total: 1,398.88 Vendor: AlliedWa Allied Waste Services 4899 Check Sequence: 5 ACH Enabled: False 0899- 002280848 June 2013 Recycling Service 1,305.74 06/28/2013 0101 - 46000 -63010 Check Total: 1,305.74 Vendor: AmExpres American Express Check Sequence: 6 ACH Enabled: False 8 -12007 Safety Camp 485.82 06/28/2013 0101- 00000 -24210 8 -12007 Resale Items for Sunshine Concessions 405.32 06/28/2013 0101- 41975 -61245 Check Total: 891.14 Vendor: AmPumpC American Pump Company Check Sequence: 7 ACH Enabled: False RO -4005 Misc. Supplies for Sewers 6,000.62 06/28/2013 5200 -48200 -61140 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 2 Check Total: 6,000.62 Vendor: AmSupply American Supply Group Inc. Check Sequence: 8 ACH Enabled: False 42015 Bath Tissue /Can Liners /Paper Towels 212.39 06/28/2013 0101 - 41910 -61025 42042 Bath Tissue 134.66 06/28/2013 0101 - 41930 -61025 Check Total: 347.05 Vendor: AnkChantb Anoka Area Chamber of Comm Check Sequence: 9 ACH Enabled: False 19236 Chamber of Commerce Golf Tournament 480.00 06/28/2013 2110- 46500 -61020 Check Total: 480.00 Vendor: Astech Astech Check Sequence: 10 ACH Enabled: False 13 -092 Patch Grit 493.99 06/28/2013 0101 -43100 -61125 Check Total: 49399 Vendor: BadouraN Badoura Nursery Check Sequence: I1 ACH Enabled: False 20130221 Delivery for Trees 16.50 06/28/2013 0101 - 41600 -61020 20130221 Delivery for Trees 16.50 06/28/2013 0101- 46000 -61020 Check Total: 33.00 Vendor: BebergLa Beberg Landscape Supply Check Sequence: 12 ACH Enabled: False 117370 2012.14 DNR Comm Forest Grant 504.45 06/28/2013 2230 - 41600 -61130 Check Total: 504.45 Vendor: BjorkCom Bjorklund Companies LLC Check Sequence: 13 ACH Enabled: False 16264 Class Gravel 230.38 06/28/2013 0101 - 43100 -61125 Check Total: 230.38 Vendor: Bluestl-Int Bluestar Homes, LLC Check Sequence: 14 ACH Enabled: False 1123- Escrow 1123 152nd Lane NW 6,431.00 06/28/2013 7200 - 00000 -24204 1123 -Insp Fee 1123 152nd Lane NW -50.00 06/28/2013 0101 - 41600 -54180 15406- Escrow 15406 Xeon Street NW 5,250.00 06/28/2013 7200 - 00000 -24204 15406 -Insp Fee 15406 Xeon Street NW -50.00 06/28/2013 0101 - 41600 -54180 Check Total: 11,581.00 Vendor: Boyerl Boyer Truck Parts Check Sequence: 15 ACI4 Enabled: False 753214 Parts for Unit 4202 299.85 06/28/2013 6100 - 48800 -61115 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 3 Check Total: 299.85 Vendor: StPaulCi City of St. Paul Check Sequence: 16 ACH Enabled: False 127552 Asphalt Mix 2,107.17 06/28/2013 0101- 43100 -61125 Check Total: 2,107.17 Vendor: CMTDivcr CMT Diversified Janitorial Svc Check Sequence: 17 ACH Enabled: False 1622 Monthly Cleaning Service 1,334.60 06/28/2013 0101- 41930 -63010 1622 Monthly Cleaning Service 757.48 06/28/2013 0101 - 41920 -63010 1622 Monthly Cleaning Service 1,514.95 06/28/2013 0101- 41910 -63010 Check Total: 3,607.03 Vendor: Colonial Colonial Life & Accident Check Sequence: 18 ACH Enabled: False 7156706 - 0701727 July 2013 Premium - E7156706 1.60 06/28/2013 7100- 00000 -21218 7156706- 0701727 July 2013 Premium - E7156706 269.05 06/28/2013 0101 - 00000 -21210 Check Total: 270.65 Vendor: Comcast Contrast Check Sequence: 19 ACI I Enabled: False 877210501013393 High Speed Internet 122.78 06/28/2013 0101- 41930 -62030 877210501013393 High Speed Internet 122.77 06/28/2013 0101- 41910 -62030 Chcck Total: 245.55 Vendor: ConnnAspl Commercial Asphalt Co. Check Sequence: 20 ACH Enabled: False AN629 Dura Drive (42A) 6. %/5.2 %, B 119.22 06/28/2013 0101- 43100 -61125 AN629 Dura Drive (42a) 229.14 06/28/2013 0101- 43100 -61125 Check Total: 348.36 Vendor: CoonRapi City of Coon Rapids Check Sequence: 21 ACH Enabled: False 10376 Traffic Signal 133rd Ave & Hanson Blvd 16.96 06/28/2013 0101 - 43400 -62005 10376 Traffic Signal 133rd Ave & Coon Creek 17.52 06/28/2013 0101- 43400 -62005 Check Total: 34.48 Vendor: CorvalCo Corval Constructors, Inc Check Sequence: 22 ACH Enabled: False 802845 Heating System Repairs 933.45 06/28/2013 2130- 44300 -63105 802876 Garbage Disposal in Senior Center 105.50 06/28/2013 0101- 41910 -63105 Check Total: 1,038.95 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Crabtree Crabtree Companies, Inc. Check Sequence: 23 ACH Enabled: False 117724 Sharp Copier Lease 130.39 06/28/2013 0101 - 41420 -62200 117724 Black, Wlrite & Color Copies 137.45 06/28/2013 0101 - 41420 -61020 Check Total: 267.84 Vendor: CrowRive Crow River Farm Equipment Check Sequence: 24 ACH Enabled: False 160970 Supplies for Trailer 302.37 06/28/2013 4180- 49300 -61020 160970 Tools 420.00 06/28/2013 4180- 49300 -61205 161032 Supplies for Trailer 135.07 06/28/2013 4180- 49300 -61020 Check Total: 857.44 Vendor: CubFoods Cub Foods Coon Rapids Check Sequence: 25 ACH Enabled: False 36486 Resale Items for Sunshine Concessions 22.95 06/28/2013 0101- 41975 -61245 Check Total: 22.95 Vendor: Culligan Culligan Bottled Water Check Sequence: 26 ACH Enabled: False 114X53370702 5 Gallon Demineralized NT for Unit #452 51.00 06/28/2013 6100- 48800 -61115 Check Total: 51.00 Vendor: DehnOil Dehn Oil Company Check Sequence: 27 ACH Enabled: False 25154 Unleaded Fuel 1,934.30 06/28/2013 6100- 48800 -61045 25155 Diesel Fuel 4,943.60 06/28/2013 6100 -48800 -61050 25256 Unleaded Fuel 1,248.30 06/28/2013 6100- 48800 -61045 25257 Diesel Fuel 3,998.50 06/28/2013 6100 -48800 -61050 Check Total: 12,124.70 Vendor: DeltaDen Delta Dental of Minnesota Check Sequence: 28 ACH Enabled: False 5166745 July 2013 Premium 3,673.05 06/28/2013 0101- 00000 -21208 5166745 July 2013 Premium 167.95 06/28/2013 7100- 00000 -21218 Check Total: 3,841.00 Vendor: DiamMow Diamond Mowers, Inc. Check Sequence: 29 ACH Enabled: False 0077184 -IN Parts for Unit #115 433.12 06/28/2013 6100 -48800 -61115 Check Total: 433.12 Vendor: EganSery Egan Service Check Sequence: 30 ACH Enabled: False JCIO083898 Semi Annual Yearly Maintenance 1,395.00 06/28/2013 0101 - 43400 -62300 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) 1,395.00 523.26 389.88 121.71 1,034.85 37.71 599.94 637.65 1,295.47 1,295.47 241.81 235.43 549.81 1,388.84 906.44 3,322.33 39.95 39.95 Check Sequence: 31 06/28/2013 6100- 48800 -61115 06/28/2013 6100- 48800 -61115 06/28/2013 6100 -48800 -61115 Check Sequence: 32 06/28/2013 6100 -48800 -61115 06/28/2013 6100 -48800 -61115 Check Sequence: 33 06/28/2013 0101 - 43300 -61030 Check Sequence: 34 06/28/2013 5100- 48100 -61110 06/28/2013 5100 -48100 -61005 06/28/2013 5100- 48100 -61135 06/28/2013 5100- 48100 -61135 06/28/2013 5100- 48100 -61135 Check Sequence: 35 06/28/2013 0101- 41230 -63005 Check Sequence: 36 -10.00 Check Total: Vendor: ElkRivCh Elk River Chrysler Inc. 15066052 Parts for Unit 46 15066634 Parts for Unit #6 15066808 A/C Liquid Check Total: Vendor: EnvEquip Environmental Equipment 10504 Hopper Stray Nozzle for Unit 4172 10505 Hose - Suction HD 600 /Fl -ID 06/28/2013 Check Total: Vendor: Fastenal Fastenal Company MNfC998657 Misc. Supplies for Signs 183.71 Check Total: Vendor: Ferguson Ferguson Waterworks 0023196 Misc. Hydrant Supplies 0025752 Misc. Supplies 0027583 Misc. Supplies 0027590 Misc. Supplies 0028092 Misc. Supplies Check Total: Vendor: FirstLab FirstLab 00660016 Random DOT Drug Screening Check Total: Vendor: FletPrid FleetPride Truck & Trailer Parts 54944487 Parts for Unit #124 54944487 Parts for Unit # 124 Check Total: Vendor: G &K G &K Services 1182570415 Uniform Cleaning 1182570415 Uniform Cleaning 1182570415 Uniform Cleaning AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) 1,395.00 523.26 389.88 121.71 1,034.85 37.71 599.94 637.65 1,295.47 1,295.47 241.81 235.43 549.81 1,388.84 906.44 3,322.33 39.95 39.95 Check Sequence: 31 06/28/2013 6100- 48800 -61115 06/28/2013 6100- 48800 -61115 06/28/2013 6100 -48800 -61115 Check Sequence: 32 06/28/2013 6100 -48800 -61115 06/28/2013 6100 -48800 -61115 Check Sequence: 33 06/28/2013 0101 - 43300 -61030 Check Sequence: 34 06/28/2013 5100- 48100 -61110 06/28/2013 5100 -48100 -61005 06/28/2013 5100- 48100 -61135 06/28/2013 5100- 48100 -61135 06/28/2013 5100- 48100 -61135 Check Sequence: 35 06/28/2013 0101- 41230 -63005 Check Sequence: 36 -10.00 06/28/2013 6100- 00000 -20301 175.58 06/28/2013 6100- 48800 -61115 165.58 Check Sequence: 37 78.73 06/28/2013 0101- 45000 -61020 26.25 06/28/2013 5100- 48100 -61005 183.71 06/28/2013 0101 - 43100 -61020 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACI I Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Page 5 Invoice No Description Amount Payment Date Acct Number Reference 1182570415 Uniform Cleaning 26.22 06/28/2013 6100 - 48800 -61020 1182570415 Uniform Cleaning 52.47 06/28/2013 5200- 48200 -61005 1182570415 Uniform Cleaning 26.25 06/28/2013 0101- 43300 -61020 1182581743 Uniform Cleaning 22.22 06/28/2013 0101 -43300 -61020 1182581743 Uniform Cleaning 155.44 06/28/2013 0101 - 43100 -61020 1182581743 Unifonn Cleaning 22.22 06/28/2013 5100- 48100 -61005 1182581743 Uniform Cleaning 44.40 06/28/2013 5200- 48200 -61005 1182581743 Uniform Cleaning 22.18 06/28/2013 6100- 48800 -61020 1182581743 Uniform Cleaning 66.61 06/28/2013 0101- 45000 -61020 1182581744 Floor Mat Rental 59.60 06/28/2013 0101 - 41930 -62200 1182581745 Floor Mat Rental 36.94 06/28/2013 0101 - 41910 -62200 1182581746 Floor Mat Rental 92.40 06/28/2013 5100- 48100 -62200 Check Total: 915.64 Vendor: GopherSt Gopher State One -Call Inc Check Sequence: 38 ACH Enabled: False 71778 Billable Locates 404.03 06/28/2013 5200- 48200 -63040 71778 Billable Locates 404.02 06/28/2013 5100- 48100 -63040 Check Total: 808.05 Vendor: GovConn GovConnection, Inc. Check Sequence: 39 ACH Enabled: False 50317421 File Folders Labels 24.41 06/28/2013 0101- 41420 -61005 50322061 Stuart Printer Labels 69.36 06/28/2013 0101- 41420 -61005 Check Total: 93.77 Vendor: HaasCL Carl Sc Lori Haas Check Sequence: 40 ACH Enabled: False 2013 Street Reconstruction 1.00 06/28/2013 4140 - 49300 -63005 Check Total: 1.00 Vendor: HagforsT Ted Hagfors Inc. Check Sequence: 41 ACH Enabled: False 201309 2013 Electrical Inspections 1,533.97 06/28/2013 0101 - 42300 -63005 Check Total: 1,533.97 Vendor: Hakanson Hakanson Anderson Assoc., Check Sequence: 42 ACH Enabled: False 31645 Nightingale St Reconstruction 370.00 06/28/2013 4140- 49300 -63005 Check Total: 370.00 Vendor: Hawkins2 Hawkins Inc Check Sequence: 43 ACH Enabled: False 3472494 Chemicals for Water Treatment Plant 3,223.07 06/28/2013 5100- 48100 -61040 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference 3473941 Chemicals for Water Treatment Plant 6,047.00 06/28/2013 5100 -48100 -61040 3477084 Chemicals for Water Treatment Plant 1,805.80 06/28/2013 5100- 48100 -61040 3479718 Chemical for Water Treatment Plant 2,318.01 06/28/2013 5100- 48100 -61040 Check Total: 13,393.88 Vendor: HDSuppW. HD Supply Waterworks, LTD. Check Sequence: 44 ACH Enabled: False B082383 Misc. Supplies 288.89 06/28/2013 5100- 48100 -61005 Check Total: 288.89 Vendor: Henrys Henry's Waterworks, Inc. Check Sequence: 45 ACH Enabled: False 16523 Meter Wire 734.06 06/28/2013 5100- 48100 -61005 Check Total: 734.06 Vendor: HonaTitle Home Title Inc Check Sequence: 46 ACH Enabled: False Refund Utility Search Account 580.00 06/28/2013 0101- 41300 -54125 Check Total: 580.00 Vendor: IndFood Indianhead Foodservice Dist. Check Sequence: 47 ACH Enabled: False 577733 Resale Items for Sunshine Concessions 1,558.45 06/28/2013 0101 - 41975 -61245 579791 Resale Items for Sunshine Concessions 1,499.20 06/28/2013 0101 - 41975 -61245 Check Total: 3,057.65 Vendor: InfraTec Infrastructure Technologies Check Sequence: 48 ACH Enabled: False PR13330 Cured in Place Pipe Repair 1,985.00 06/28/2013 5200 -48200 -63100 Check Total: 1,985.00 Vendor: J &WAspha J &W Asphalt, Inc. Check Sequence: 49 ACH Enabled: False 167th Lane NW Turn Around 2.47 06/28/2013 7200- 41400 -56910 167th Lane NW Turn Around 2,835.00 06/28/2013 7200 - 00000 -24209 Check Total: 2,837.47 Vendor: JRAdvane JR's Advanced Recyclers Check Sequence: 50 ACH Enabled: False 81276 Appliance Recycling 409.50 06/28/2013 0101 - 46000 -63010 Check Total: 409.50 Vendor: LiuleFa Little Falls Machine, Inc. Check Sequence: 51 ACH Enabled: False 00051497 Parts for Unit 11198 461.81 06/28/2013 6100 - 48800 -61115 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Vendor: MarlinBk 11730668 Vendor: Mcnards 24456 26304 26367 26379 26403 26583 27033 27034 27039 27056 27083 27091 Vendor: MetSales 531562 531562 531562 531562 531562 531562 531562 Vendor: Microsof C10003U9U0 Vendor: MTIDist 905385 -01 Check Total: Marlin Business Bank Savin Copier Lease Check Total: Mcnards PVC Pipe & Paint Misc. Supplies Misc. Supplies Misc. Supplies Galvanized Pipe Concrete Seal & Paint Brush Misc. Supplies Bulbs Misc. Supplies Misc. Supplies Misc. Supplies Shrink Wrap Check Total: Metro Sales Incorporated Ricoh Copier Lease Ricoh Copier Lease Ricoh Copier Lease Ricoh Copier Lease Ricoh Copier Lease Ricoh Copier Lease Ricoh Copier Lease Check Total: Microsoft Corporation Licenses Check Total: MTI Distributing Inc Parts for Unit #583 Check Total: 401.01 212.09 212.09 66.59 17.68 59.79 105.55 80.09 53.36 9.61 8.53 57.16 13.54 31.20 16.00 519.10 99.40 99.39 99.39 194.39 178.51 123.79 99.40 894.27 280.00 280.00 644.47 044.41 Check Sequence: 52 06/28/2013 0101 - 41930 -62200 Check Sequence: 53 06/28/2013 0101- 43300 -61020 06/28/2013 0101- 41975 -61020 06/28/2013 0101 - 43100 -61020 06/28/2013 0101- 43300 -61030 06/28/2013 0101 - 41930 -61120 06/28/2013 0101 - 45000 -61105 06/28/2013 0101 - 41930 -61120 06/28/2013 0101 - 41920 -61120 06/28/2013 0101 - 43300 -61020 06/28/2013 0101- 43300 -61020 06/28/2013 0101 - 43100 -61020 06/28/2013 0101 - 43100 -61020 Check Sequence: 54 00/28/2013 0101- 42300 -62200 06/28/2013 0101- 41600 -62200 06/28/2013 2210 - 41600 -62200 06/28/2013 0101 - 42300 -62200 06/28/2013 2130- 44000 -62200 06/28/2013 0101 -42200 -62200 06/28/2013 0101 - 41500 -62200 Check Sequence: 55 06/28/2013 0101 - 41420 -61320 Check Sequence: 56 06/28/2013 6100 -48800 -61115 ACH Enabled: False ACH Enabled: False ACI -I Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference Vendor: MCFOA Municipal Clerk & Finance Officers Association Check Sequence: 57 ACH Enabled: False 2013 Membership Dues 35.00 06/28/2013 0101 - 41300 -61320 Check Total: 35.00 Vendor: NCPERS NCPERS Group Life Ins: Mi Check Sequence: 58 ACH Enabled: False 3120713 July 2013 Premium 176.00 06/28/2013 0101- 00000 -21205 3120713 July 2013 Premium 16.00 06/28/2013 7100- 00000 -21218 Check Total: 192.00 Vendor: Nextel Nextel Communications Check Sequence: 59 ACH Enabled: False 74373318 -139 Monthly Cell Phone Service 82.17 06/28/2013 0101 - 41200 -62030 74373318 -139 Monthly Cell Phone Service 65.05 06/28/2013 0101- 42300 -62030 74373318 -139 Monthly Cell Phone Service 147.19 06/28/2013 5100- 48100 -62030 74373318 -139 Monthly Cell Phone Service 101.52 06/28/2013 6100- 48800 -62030 74373318 -139 Monthly Cell Phone Service 21.67 06/28/2013 0101 -41910 -62030 74373318 -139 Monthly Cell Phone Service 79.17 06/28/2013 0101- 41300 -62030 74373318 -139 Monthly Cell Phone Service 119.86 06/28/2013 2130- 44000 -62030 74373318 -139 Monthly Cell Phone Service 103.85 06/28/2013 0101 - 41500 -62030 74373318 -139 Monthly Cell Phone Service 399.78 06/28/2013 0101 - 41600 -62030 74373318 -139 Monthly Cell Phone Service 21.67 06/28/2013 0101 - 41400 -62030 74373318 -139 Monthly Cell Phone Service 158.02 06/28/2013 0101 - 41920 -62030 74373318 -139 Monthly Cell Phone Service 83.71 06/28/2013 0101 - 41420 -62030 74373318 -139 Monthly Cell Phone Service 212.46 06/28/2013 0101- 45000 -62030 74373318 -139 Monthly Cell Phone Service 21.67 06/28/2013 0101 - 41930 -62030 74373318 -139 Monthly Cell phone Service 65.02 06/28/2013 5200- 48200 -62030 74373318 -139 Monthly Cell Phone Service 21.67 06/28/2013 0101- 43300 -62030 74373318 -139 Monthly Cell Phone Service 205.88 06/28/2013 0101 - 43100 -62030 74373318 -139 Monthly Cell Phone Service 62.30 06/28/2013 0101 -41100 -62030 Check Total: 1,972.66 Vendor: NoPineAg North Pine Aggregate, Inc. Check Sequence: 60 ACH Enabled: False 5914 Rip Rap 740.77 06/28/2013 5300- 48300 -61105 Check Total: 740.77 Vendor: NortltNat Northern Natural Gas Co. Check Sequence: 61 ACH Enabled: False 14800 Prairie Rd -North Nat Gas 2.17 06/28/2013 7200- 41400 -56910 14800 Prairie Rd- Nortlt Nat Gas 1,401.08 06/28/2013 7200 - 00000 -24207 Check Total: 1,403.25 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference Vendor: NoTechno Northern Technologies, Inc Check Sequence: 62 ACH Enabled: False 9403 174th Ave /HeatherSt/173rd Ln 594.75 06/28/2013 4140 - 49300 -63005 Check Total: 594.75 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 63 ACFI Enabled: False 3253- 394720 Grease 1.52 06/28/2013 6100- 48800 -61020 3253- 394722 Grease 13.66 06/28/2013 6100 -48800 -61020 Check Total: 15.18 Vendor: OffDepot Office Depot Check Sequence: 64 ACH Enabled: False 610662363001 Office Supplies -0.17 06/28/2013 0101- 41500 -61005 610662421001 PW Office Depot Supplies -0.02 06/28/2013 0101- 46000 -61005 610662421001 PW Office Depot Supplies -0.11 06/28/2013 5200- 48200 -61005 610662421001 PW Office Depot Supplies -0.03 06/28/2013 0101 - 43100 -61005 610662421001 PW Office Depot Supplies -0.03 06/28/2013 0101 - 43200 -61005 610662421001 PW Office Depot Supplies -0.05 06/28/2013 5100 -48100 -61005 610662421001 PW Office Depot Supplies -0.07 06/28/2013 0101 - 45000 -61005 610670572001 PW Office Depot Supplies -1.12 06/28/2013 5200- 48200 -61005 610670572001 PW Office Depot Supplies -0.59 06/28/2013 5100- 48100 -61005 610670572001 PW Office Depot Supplies -0.35 06/28/2013 0101- 43100 -61005 610670572001 PW Office Depot Supplies -0.16 06/28/2013 0101 - 46000 -61005 610670572001 PW Office Depot Supplies -0.82 06/28/2013 0101 - 45000 -61005 610670572001 PW Office Depot Supplies -0.23 06/28/2013 0101- 43200 -61005 661033893001 PW Office Depot Supplies 26.98 06/28/2013 5100- 48100 -61005 661033893001 PW Offcc Depot Supplies 51.80 06/28/2013 5200- 48200 -61005 661033893001 PW Office Depot Supplies 10.79 06/28/2013 0101- 43200 -61005 661033893001 PW Office Depot Supplies 37.76 06/28/2013 0101- 45000 -61005 661033893001 PW Office Depot Supplies 7.56 06/28/2013 0101 - 46000 -61005 661033893001 PW Office Depot Supplies 16.18 06/28/2013 0101- 43100 -61005 661293902001 PW Office Depot Supplies 61.45 06/28/2013 0101- 45000 -61005 661293902001 PW Office Depot Supplies 17.55 06/28/2013 0101- 43200 -61005 661293902001 PW Office Depot Supplies 26.33 06/28/2013 0101 -43100 -61005 661293902001 PW Office Depot Supplies 12.29 06/28/2013 0101 -46000 -61005 661293902001 PW Office Depot Supplies 43.90 06/28/2013 5100 -48100 -61005 661293902001 PW Office Depot Supplies 84.28 06/28/2013 5200- 48200 -61005 Check Total: 393.12 Vendor: OtisElev Otis Elevator Company Check Sequence: 65 ACH Enabled: False CL66814713 2013 Service Contract 1,250.04 06/28/2013 2130- 44000 -62300 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 10 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 11 Check Total: 1,250.04 Vendor: PartiBou Parties That Bounce, LLC Check Sequence: 66 ACH Enabled: False 30 Slide & Bounce House 155.00 06/28/2013 2130- 44400 -63005 32 Slide & Bounce House 265.00 06/28/2013 2130- 44400 -63005 Check Total: 420.00 Vendor: PerkCont Dave Perkins Contracting, Inc. Check Sequence: 67 ACH Enabled: False 25242 Storm Sewer Replace 4,662.00 06/28/2013 5300- 48300 -63100 Check Total: 4,662.00 Vendor: PionSecu Pioneer SecureShred Check Sequence: 68 ACH Enabled: False 20359 Paper Shredding Service 105.00 06/28/2013 0101 - 46000 -63010 Check Total: 105.00 Vendor: PipeSupp Pipeline Supply, Inc. Check Sequence: 69 ACH Enabled: False S3091071.001 Misc. Water Supplies 14.94 06/28/2013 5100- 48100 -61135 Check Total: 14.94 Vendor: Pitney3 Pitney Bowes Check Sequence: 70 ACM Enabled: False 4 1 3 900 3 -1NI3 Postage Meter Rental / Maintenance 11.36 06/28/2013 0101 - 43100 -61405 4139003 -1N 13 Postage Meter Rental / Maintenance 3.79 06/28/2013 0101- 41300 -61405 4139003 -JN 13 Postage Meter Rental / Maintenance 3.79 06/28/2013 0101 - 41230 -61405 4139003 -JN 13 Postage Meter Rental / Maintenance 18.93 06/28/2013 5300 -48300 -61405 4139003 -JN13 Postage Meter Rental / Maintenance 18.94 06/28/2013 2110- 46500 -61405 4139003 -JN13 Postage Meter Rental / Maintenance 3.79 06/28/2013 0101- 41420 -61405 4139003 -JN13 Postage Meter Rental / Maintenance 11.36 06/28/2013 0101- 42200 -61405 4139003 -JN13 Postage Meter Rental / Maintenance 34.09 06/28/2013 0101 - 41200 -61405 4139003 -JN13 Postage Meter Rental / Maintenance 30.30 06/28/2013 0101 - 41400 -61405 4139003 -JN13 Postage Meter Rental / Maintenance 34.09 06/28/2013 0101- 41500 -61405 4139003 -JN13 Postage Meter Rental / Maintenance 34.08 06/28/2013 0101- 41600 -61405 4139003 -JN13 Postage Meter Rental / Maintenance 45.45 06/28/2013 0101- 42300 -61405 4139003 -JN13 Postage Meter Rental / Maintenance 15.15 06/28/2013 0101- 45000 -61405 4139003-JN13 Postage Meter Rental/ Maintenance 68.18 06/28/2013 5100- 48100 -61405 4139003 -JNI3 Postage Meter Rental / Maintenance 30.30 06/28/2013 5200- 48200 -61405 4139003 -JN13 Postage Meter Rental / Maintenance 15.15 06/28/2013 0101 - 46000 -61405 Check Total: 378.75 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 11 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Plunkett Plunkett's Pest Control, Inc. Check Sequence: 71 ACH Enabled: False 3666002 Pest Control 122.27 06/28/2013 0101 - 41985 -63010 Check Total: 12227 Vendor: Praxair Praxair Distribution Inc. Check Sequence: 72 ACH Enabled: False 46292029 Misc. Supplies 98.56 06/28/2013 0101- 41930 -61120 Check Total: 98.56 Vendor: PrintSer Printers Service, Inc. Check Sequence: 73 ACH Enabled: False 265692 Ice Knife Sharpening 54.00 06/28/2013 2130 - 44300 -61020 Check Total: 54.00 Vendor: RegalAw Regal Awards & Trophies Check Sequence: 74 ACH Enabled: False 13 -537 2013 Golf Event 53.43 06/28/2013 2110 - 46500 -58100 Check Total: 53.43 Vendor: Rosenqui Rosenquist Construction Inc. Check Sequence: 75 ACH Enabled: False 15274M Roof Leak at City Hall 1,002.00 06/28/2013 0101- 41910 -63105 Check Total: 1,002.00 Vendor: Short Short,l ?lliott,11endrickson, Inc Check Sequence: 76 ACH Enabled: False 269141 Woodland Creek Wetland Bank 346.50 06/28/2013 0101 -49100 -63005 269884 T- Mobile Modernization Tower 2 535.92 06/28/2013 7200- 00000 -24203 269885 Tower #1 - Painting & Rehab 2,432.63 06/28/2013 4110- 49300 -63005 Check Total: 3,315.05 Vendor: SutberEr Erick Sutherland Check Sequence: 77 ACH Enabled: False 2013 Day Care Flex Acct 680.20 06/28/2013 0101- 00000 -21211 Check Total: 680.20 Vendor: TheWatso The Watson Co., Inc. Check Sequence: 78 ACH Enabled: False 827346 Resale Items for Sunshine Concession 1,624.02 06/28/2013 0101- 41975 -61245 827346 Resale Items for ASN Concession 282.22 06/28/2013 0101 - 41985 -61245 827633 Resale Items @ ASN Concessions 280.87 06/28/2013 0101- 41985 -61245 927633 Resale Items @ Sunshine Concessions 1,025.57 06/28/2013 0101- 41975 -61245 Check Total: 3,212.68 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 12 Invoice No Description Amount Payment Date Acct Number Reference Vendor: TheVendC Theisen Vending Company 45299 Resale items for ASN Concessions 45300 Resale items for Sunshine Concessions Check Total: Vendor: Truckali Truckaline 0025464 Labor to Repair Unit #4884 Check Sequence: 79 ACH Enabled: False 442.50 06/28/2013 0101 - 41985 -61245 914.75 06/28/2013 0101- 41975 -61245 1,357.25 Check Sequence: 80 ACH Enabled: False 160.95 06/28/2013 0101- 41500 -63005 160.95 06/28/2013 0101 - 41100 -63005 224.85 06/28/2013 0101- 45000 -63005 546.75 537.40 06/28/2013 491.20 06/28/2013 384.50 06/28/2013 1,413.10 226.49 06/28/2013 Check Total: 226.49 Check Sequence: 81 ACH Enabled: False 5100 -48100 -63100 5100- 48100 -63100 5100- 48100 -63100 Check Sequence: 82 ACH Enabled: False 6100- 48800 -63135 Vendor: TruGreen Check Total: Vendor: Timesave Timesaver M19838 Planning Commission Meeting M19838 City Council Meeting M19838 Park & Recreation Meeting 6613001043 Check Total: Vendor: TotalCon Total Control Systems, Inc 6508 Repair at Lift Stations #1 & 8 6521 WTI` Power Outage Shutdown SCADA 6525 Chlorine Pump @ Water Treatment Plant Check Total: Vendor: Truckali Truckaline 0025464 Labor to Repair Unit #4884 Check Sequence: 79 ACH Enabled: False 442.50 06/28/2013 0101 - 41985 -61245 914.75 06/28/2013 0101- 41975 -61245 1,357.25 Check Sequence: 80 ACH Enabled: False 160.95 06/28/2013 0101- 41500 -63005 160.95 06/28/2013 0101 - 41100 -63005 224.85 06/28/2013 0101- 45000 -63005 546.75 537.40 06/28/2013 491.20 06/28/2013 384.50 06/28/2013 1,413.10 226.49 06/28/2013 Check Total: 226.49 Check Sequence: 81 ACH Enabled: False 5100 -48100 -63100 5100- 48100 -63100 5100- 48100 -63100 Check Sequence: 82 ACH Enabled: False 6100- 48800 -63135 Vendor: TruGreen TruGrcen Check Sequence: 83 ACH Enabled: False 6613000692 Weed Control 536.51 06/28/2013 0101- 45000 -63010 6613001043 Weed Control 278.94 06/28/2013 0101 - 45000 -63010 6613001109 Weed Control 323.83 06/28/2013 0101- 45000 -63010 6613001437 Weed Control 323.83 06/28/2013 0101- 45000 -63010 6613001438 Weed Control 181.69 06/28/2013 0101- 45000 -63010 6613001693 Weed Control 223.37 06/28/2013 0101- 45000 -63010 6613001694 Weed Control 441.39 06/28/2013 0101- 45000 -63010 6613001848 Weed Control 220.20 06/28/2013 5100 - 48100 -63010 6613001849 Weed Control 94.05 06/28/2013 5100 -48100 -63010 6613001959 Weed Control 3,218.01 06/28/2013 0101- 45000 -63010 6613003487 Weed Control 168.86 06/28/2013 0101- 45000 -63010 6613003494 Weed Control 220.16 06/28/2013 0101- 45000 -63010 6613004079 Weed Control 117.56 06/28/2013 0101- 45000 -63010 6613004111 Weed Control 249.02 06/28/2013 0101- 45000 -63010 6613004822 Weed Control 281.08 06/28/2013 0101- 45000 -63010 6613004823 Weed Control 223.37 06/28/2013 0101- 45000 -63010 6613004824 Weed Control 99.39 06/28/2013 0101- 45000 -63010 6613004825 Weed Control 223.37 06/28/2013 0101 - 45000 -63010 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 13 Invoice No Description Amount Payment Date Acct Number Reference 6613040353 Weed Control 208.41 06/28/2013 0101- 45000 -63010 6613041693 Weed Control 35.27 06/28/2013 5200- 48200 -63010 6613041694 Weed Control 42.75 06/28/2013 5100- 48100 -63010 6613041695 Weed Control 35.27 06/28/2013 5200 -48200 -63010 6613041696 Weed Control 38.48 06/28/2013 5100- 48100 -63010 6613053661 Weed Control 197.72 06/28/2013 5100- 48100 -63010 6613073825 Weed Control 133.59 06/28/2013 0101- 45000 -63010 Check Total: 8,116.12 Vendor: TCGarage Twin City Garage Door Co. Check Sequence: 84 ACH Enabled: False 393828 Garage Door Repair 719.43 06/28/2013 0101- 41920 -63105 Check Total: 719.43 Vendor: TCPropMt Twin City Property Maint., Inc Check Sequence: 85 ACH Enabled: False 3831 Lawn Service @ 14329 Vintage St. NW 255.85 06/28/2013 0101- 43100 -63010 3832 Lawn Service @ 3491 140th Lane NW 191.89 06/28/2013 0101- 43100 -63010 3833 Lawn Service @ 2951 141st Lane NW 234.53 06/28/2013 0101 - 43100 -63010 3834 Lawn Service @ 16622 Maniteau Blvd 213.21 06/28/2013 0101 - 43100 -63010 Check Total: 895.48 Vendor: USBankEq US Bank Equipment Finance Check Sequence: 86 ACH Enabled: False 231417056 Sharp Copier Lease 443.60 06/28/2013 0101 - 41420 -62200 Check Total: 443.60 Vendor: USABlue USA Blue Book Check Sequence: 87 ACH Enabled: False 943947 Blue -White Replacement Tubes 129.41 06/28/2013 5100- 48100 -61135 982515 Stripe Gun for Marking Paint 189.94 06/28/2013 5200- 48200 -61005 Check Total: 319.35 Vendor: VanceBro Vance Brothers, Inc. Check Sequence: 88 ACH Enabled: False 24342 CRS -2 Patch Mix 812.84 06/28/2013 0101 - 43100 -61125 24385 CRS -2 Patch Mix 849.66 06/28/2013 0101 - 43100 -61125 24439 CRS -2 Patch Mix 747.70 06/28/2013 0101- 43100 -61125 Check Total: 2,410.20 Vendor: Verizon Verizon Wireless Check Sequence: 89 ACH Enabled: False 9706461978 Monthly Access Fee 35.01 06/28/2013 0101- 42200 -62030 9706461978 Monthly Access Fee 26.02 06/28/2013 0101- 42200 -62030 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 14 Invoice No Description Amount Payment Date Acct Number Reference 9706461978 Monthly Access Fee 26.02 06/28/2013 5100- 48100 -62030 9706461978 Monthly Access Fee 26.02 06/28/2013 5100- 48100 -62030 9706461978 Monthly Access Fee 26.02 06/28/2013 0101- 42200 -62030 9706461978 Monthly Access Fee 26.02 06/28/2013 0101 - 42200 -62030 9706461978 Monthly Access Fee 26.02 06/28/2013 0101- 42200 -62030 Check Total: 191.13 Vendor: WasMgmt2 Waste Management - Blaine Check Sequence: 90 ACH Enabled: False 6543591- 0500 -8 May 2013 Plastic & Alum Recycling 542.52 06/28/2013 0101- 46000 -63010 Check Total: 542.52 Vendor: WhitRebe Rebecca White Check Sequence: 91 ACH Enabled: False Refund Over Charged for Dog License 6.00 06/28/2013 0101 - 42500 -52240 Check Total: 6.00 Vendor: WSB WSB &Associates, Inc. Check Sequence: 92 ACH Enabled: False 10 Miller/s Woods 3rd Addition 709.50 06/28/2013 7200- 00000 -24203 3 Miller /s Woods 4th Addition 798.00 06/28/2013 7200 - 00000 -24203 6 Sports Complex - 3535 161 st Ave 6,049.50 06/28/2013 4180- 49300 -63005 Check Total: 7,557.00 Vendor: YMCAAnt YMCA of Metro Mpls - Andover Check Sequence: 93 ACH Enabled: False 06261310 Meeting Room Furniture 4,532.90 06/28/2013 2130- 44000 -61020 Check Total: 4,532.90 Vendor: Ziegler Ziegler, Inc. Check Sequence: 94 ACH Enabled: False F5992459 Service Contract 610.00 06/28/2013 5100- 48100 -62300 E6234656 Service Contract for Lift Station #1 199.00 06/28/2013 5200- 48200 -62300 E7259130 Service Contract for Lift Station #4 269.00 06/28/2013 5200- 48200 -62300 PCO01474850 Parts for Unit #80 86.88 06/28/2013 6100- 48800 -61115 Check Total: 1,164.88 Total for Check Run: Total of Number of Checks: 139,388.19 AP- Computer Check Proof List by Vendor (06/28/2013 - 8:53 AM) Page 15 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: 06/28/2013 - 9:21AM Batch: 00402.07.2013 Invoice No Description 'J" Amount Payment Date Acct Number Vendor: SAUTER Sauter & Sons, Inc. Check Sequence: 1 3891 Demolition Contract for Shop -N -Go 26,000.00 07/02/2013 4501- 49300 -63010 Check Total: 26,000.00 Total for Check Run: 26,uuu.uu Total of Number of Checks: 1 C 1 T Y �Nj561 O F R Reference ACH Enabled: False AP- Computer Check Proof List by Vendor (06/28/2013 - 9:21 AM) Page 1 lmim�' I C I T Y 0 F 0 1YFAkkkND0VEk^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator David D. Berkowitz, Director of Public Works /City Engineer Declare Cost/Order Assessment RoIU13- 17/4038 —153'd Lane NW /Storm Sewer Pipe Extension - Engineering MY 2.2013 INTRODUCTION This item is in regard to declaring cost and ordering assessment roll for 4038 —153' Lane NW Storm Sewer Pipe Extension, Project 13 -17. DISCUSSION The property owner petitioned for a storm sewer pipe to be extended due to an improper connection that was made during the construction of the pool on the property. The property owner agreed to pay the cost to remove the plastic pipe, replace it with concrete pipe and has entered into to an encroachment agreement with the City regarding the pool/pool patio construction within the drainage and utility easement. City crews installed the pipe and the property owner is responsible for final restoration. The final cost for the improvement is $3,860.60. The cost is based on actual cost incurred. The feasibility report identified a cost of $5,000.00. BUDGET IMPACT The cost of the improvement will be assessed to the property owner over a 5 year period. ACTION REQUIRED The City Council is requested to adopt the resolution declaring cost and ordering preparation of assessment roll for 4038 —153`d Lane NW for storm sewer pipe extension, Project 13 -17. Respectfully submitted, rD...�(D- David D. Berkowitz Attachments: Resolution cc: Rob Smith Michelle Hartner, Deputy City Clerk ANLI Y 6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Declare Cost /Order Assessment Roll/13- 17/4038 —153rd Lane NW /Storm Sewer Pipe Extension - Engineering DATE: September 18, 2012 INTRODUCTION This item is in regard to declaring cost and ordering assessment roll for 4038 — 153rd Lane NW Storm Sewer Pipe Extension, Project 13 -17. DISCUSSION The property owner petitioned for a storm sewer pipe to be extended due to an improper connection that was made during the construction of the pool on the property. The property owner agreed to pay the cost to remove the plastic pipe, replace it with concrete pipe and has entered into to an encroachment agreement with the City regarding the pool /pool patio construction within the drainage and utility easement. City crews installed the pipe and the property owner is responsible for final restoration. The final cost for the improvement is $3,860.60. The cost is based on actual cost incurred. The feasibility report identified a cost of $5,000.00. BUDGETIMPACT The cost of the improvement will be assessed to the property owner over a 5 year period. ACTION REQUIRED The City Council is requested to adopt the resolution declaring cost and ordering preparation of assessment roll for 4038 —153rd Lane NW for storm sewer pipe extension, Project 13 -17. Respectfully submitted, David D. Berkowitz Attachments: Resolution cc: Rob Smith Michelle Hartner, Deputy City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COST AND DIRECTING PREPARATION OF ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 13 -17 FOR STORM SEWER PIPE EXTENSION IN THE FOLLOWING AREA OF 4038 — 153 LANE NW. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the total expenses incurred or to be incurred in the making of such improvement is $3,860.60. 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00 the amount to be assessed against benefited property owners is declared to be $3,860.60. 2. Assessments shall be payable in equal annual installments extending over a period of 5 years. The first of the installments to be payable on or before the 1st Monday in January 2014 , and shall bear interest at the rate of 4.5 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 2nd day of July, 2013, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache — Mayor Michelle Hartner — Deputy City Clerk • ^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members \ CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pub' orks /City Engineer FROM: Jason J. Law, Assistant City Engineer SUBJECT: Award Quote /13 -07 & 13- 12/2013 Trail & Parking Lot Maintenance - Engineering DATE: July 2, 2013 INTRODUCTION The City Council is requested to receive quotes and award the contract for Projects 13 -07 & 13 -12, 2013 Trail and Parking Lot Maintenance. DISCUSSION The Trail and Parking Lot Maintenance program is an effective technique utilized to protect and prolong the life of the City's infrastructure. Quotes received are as follows: Contractor Bid Amount Allied Blacktop, Inc. $40,216.00 ACI, Inc. $44,329.00 Fahrner Asphalt Sealers, Inc. $103,282.00 Engineer's Estimate $47,985.00 BUDGETIMPACT This project has been identified in the City's Capital Improvement Plan. The funding for this work will be from the Road & Bridge Fund/Pedestrian Trail Maintenance Fund and Capital Equipment Reserve Fund (Parking Lots). ACTION REQUIRED The City Council is requested to award the contract to Allied Blacktop, Inc. in the amount of $40,216.00 for Projects 13 -07 & 13 -12, 2013 Trail and Parking Lot Maintenance. Respectfully submitted, 4,-4-4 U,-P� Jason J. Law Attachments: Resolution, ocation Maps CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING QUOTES AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NO. 13 -07 & 13-12,2013 TRAIL AND PARKING LOT MAINTENANCE. WHEREAS, pursuant to advertisement for bids as set out in Council Resolution No. dated June 18, 2013, quotes were received, opened and tabulated according to law with results as follows: Allied Blacktop, Inc. $40,216.00 ACI, Inc. $44,329.00 Fahrner Asphalt Sealers $103,282.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate Allied Blacktop, Inc. as being the apparent low quoter. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Allied Blacktop, Inc. in the amount of $40,216.00 for construction of the improvements. MOTION seconded by Council member and adopted by the City Council at a regular meeting this 2nd day of July , 2013 , with Council members of the resolution, and Council members voting in favor against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner — Deputy City Clerk voting AK66YA 2oi3 Trail Maintenance Area: Kelsey Round Lake Park L E G E N D �f Maintenance Location j Lots /Parcels Park Water City Limits l Kelsey Round Lake Park I La, R 0 250 500 1,000 1,500 Feet 1 2013 Trail Maintenance AX&V-9^ Area; Hills of Bunker Lake /Coon Creek/Andover Lions m � I \ tezxoav[ � -J 3�0 LI h FFFFFfT L � \ � 4t<i I�ITTTI / er pop y .—M I ' ovtlwootl Park / Lioers Park Fe L E G E N D �f Maintenance Location Lots /Parcels Park Water City Limits N W E IS 0 250 500 1,000 1,500 Feet 2 2013 Trail Maintenance NDOVEI� Area: Crosstown /Sunshine Park/City Hall Complex — �53RDJ2! J RIFT BLVD � _ \ in AW \ Ft T AVE / N 4� 11 V" i City Hall ark Complex #1 ETE N EM Da A -- --L �= e D 515 n \L/ $ AKELI in H ak Ci Hall xmkl . N � He. ks LEI II )I V F. 8 so 1 — Is_UT V`E 0 11 rk n- w g '{-- - -- JJ �T��I -IIq� 0 z - — — - jj II�rTT- iaeaeE��q— _ ai* x T ____ -- - ✓Wi_ A L 2 ____ 4E.AB�aO IP6TN AVE Oi tasTN Lx i i H V 4 THFy - Oak Blurt Pe,k - S 146T VY F i yy..yy5 m 6145 F h N I ®� I 1 I I I Hanf I' Park Ll � ANDOVER BLVD N L E G E N D W E Location Map 41%mo Maintenance Location s I�71 Lots /Parcels Park 0 250 500 1,000 1,500 Water Feet City Limits 3 AK66Vg^ Pa,k L E G E N D 414%wf Maintenance Location GLots /Parcels ED Park 0 Water 60 City Limits 2013 Trail Maintenance Area: N W E S 0 250 500 1,000 1,500 Feet 4 LA U yJ �� �lrcS � - 1 0 Oy P +{ i .m r� "ya 7j:J 2V3 T� wmm 97 3 c'Z "iii ✓P �¢- - � �; f �y F ' 1 M C I F f Y f �s ---- TT ff 4� l WIT ?A7 LAE Y f �s ---- TT 9 C I T Y O F 0 N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Publi orks /City Engineer SUBJECT: Order Improvement/Order Quotes /13 -26 /Quinn Street Sidewalk Construction - Engineering DATE: July 2, 2013 INTRODUCTION The City Council is requested to order the improvement and order quotes for Quinn Street Sidewalk Construction, City Project 13 -26. DISCUSSION A sidewalk along the east side of Quinn Street from 137th Lane to Bunker Lake Boulevard has been requested to be constructed. Please refer to the attached location map. Sidewalk construction for this section is estimated at $15,000. If the pedestrian ramps are required to be replaced with the current ADA requirements for all four quadrants at Bunker Lake Boulevard and Quinn Street thc3will be approximately $25,000. BUDGET IMPACT Funding for this project will be from the Trail Fund. ACTION The City Council is requested to approve the resolution ordering the sidewalk improvement and ordering quotes for Quinn Street Sidewalk Construction, City Project 13 -26. / Respectfully submitted, David D. Berkowitz Attach: Resolution & Location Map CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT / ORDERING QUOTES FOR QUINN STREET SIDEWALK CONSTRUCTION PROJECT NO. 13 -26. WHEREAS, the City Council is cognizant of the need for the improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement and order quotes for sidewalk construction along the east side of Quinn Street from 137th Lane to Bunker Lake Boulevard, Project 13 -26; and BE IT FURTHER RESOLVED by the City Council to hereby direct the City Engineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember. City Council at a Councilmembers and adopted by the meeting this 2nd day of July , 2013, with in favor of the resolution, and Councilmembers voting voting against, whereupon said resolution was declared passed. ATTEST: Michelle Hartner— Deputy City Clerk CITY OF ANDOVER Michael R. Gamache - Mayor t I I' S 0 I NDOVEA Quinn Street Sidewalk Location Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps or surveys and N are not intended to be used as such. The maps and documents are created as part of the Geographic Information System (GIs) that compiles records, information, and data from various city, county, state and federal resources. w e Copyright © 2013 City of Andover, All Rights Reserved s Printed 06/27/2013 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve /Extension of Liquor License /Beef O'Brady's DATE: July 2, 2013 INTRODUCTION Tony Zeece, of Beef O'Brady's, 15190 Bluebird Street, Suite 114 has submitted a request for an extension of their liquor license. DISCUSSION Beef O'Brady's is planning to hold an outdoor event Friday, August 2, 2013 and would like Council to approve an extension of their liquor license to include a portion of the parking lot in front of the patio area. This event is a fund raiser for the Andover Youth Hockey Association. The Sheriff's Office received no complaints during Beef O'Brady's June 8, 2013 event. Please note a one night event was approved for June 8, 2013. No other requests are expected from this organization for 2013. ACTION REQUIRED Council is requested to consider the extension of liquor license request submitted by Beef O'Brady's for August 2, 2013, contingent on approval from Tom Roberts, Stonewood Properties, Inc. the owner of Clocktower Commons. Respectfully , _submitted, ►1 W. L' &A 1 1.t, Michelle Hartner Deputy City Clerk Attach: Outdoor Event Application C 3 `r Y O I -IN 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV OUTDOOR EVENTS ARE PERU %1ITTED ON NVEEKENDS (FRIDAYS AND SATURDAYS) IN JUNE, JULY AND AUGUST. ESTABLISHMENTS ARE ALLOWED ONE EVENT WEEKEND PER CALENDAR YEAR. EVENT MUST END AT MIDNIGHT. Commercial Outdoor Event Application or Name of Business Ownef: Name of Business: �e �/�a d, 1 Address of Business: ! Sir !� ((j V !!) Phone Number of Business: 763 �O y —,r-2- 70 2. Date(s) of Outdoor Event: � 2 f 3 3. Time of Event: � 12— d &,L 4. Location of Tent and; or Band: (Provide a sketch on the back of this form detailing where the tent, stage and/or band will be located on the property, indicating lot boundary lines and building locations.) 5. Extension of Liquor License: Yes ✓ No 6. Please provide verification from your Insurance Company indicating your liability insurance provides coverage outside of the premise. ;. Please provide written permission from property oeN,ner. Applicant of this application will comply with Andover City Code 5 -6, Noise Control. The business is required to provide-security for the outdoor event. Dated: 7 Owner's Signa re Approved: Denied: City Clerk Council Action: Approved Denied Date: 7- a - 13 PROVIDE A SKETCH DETAILING WHERE THE TENT, STAGE AND /OR BAND WILL BE LOCATED ON THE PROPERTY, INDICATING LOT BOUNDARY LINES AND BUILDING LOCATIONS. ■ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Pu orks /City Engineer SUBJECT: Approve Change Order No.1 /11- 47/1741" Ave. NW /Heather Street NW /173`d Lane NW - Engineering DATE: July 2, 2013 INTRODUCTION The City Council is requested to approve Change Order No. 1 for 174' Ave. NW/Heather Street NW /173`d Lane NW, City Project 11 -47. DISCUSSION Omann Brothers has requested a substantial and final completion date extension due to rain days and a delay that was caused by Centerpoint Energy relocating private utility lines. The current substantial completion date is July 12, 2013 and the final completion date is July 26, 2013. The substantial completion date will be changed to July 26, 2013 and the final completion date will be August 9, 2013. Staff has reviewed the request and recommends approval. ACTION The City Council is requested to approve the attached resolution for Change Order No. 1 for 174`" Ave. NW/Heather Street NW /173'd Lane NW, City Project 11 -47. Respectfully submitted, David D. Berkowitz Attach: Resolution 11-10" Change Order CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING CHANGE ORDER #1 TO PROJECT NO. 11 -47, 174T" AVE. NW /HEATHER STREET NW /173RD LANE NW. WHEREAS, the City of Andover has a contract for Project No. 11 -47, 174th Ave. NW /Heather Street NW /173`d Lane NW with Omann Brothers Paving Inc. of Albertville, MN. NOW THEREFORE, BE IT RESOLVED by the City Council of Andover to hereby approve the change order #1 to Project No. 11 -47. Adopted by the City Council of the City of Andover this 2nd day of July 2013. CITY OF ANDOVER ATTEST: Michael R. Gamache — Mayor Michelle Hartner — Deputy City Clerk Change Order No. CHANGE ORDER Date: 7/2/13 Project Name: 173rd Lane NW / Heather Street NW / 174th Avenue NW Project No.: 11 -47 Contractor: Omann Brothers Pavine Inc. Sheet: 1 of 1 You are hereby directed to make the following change to your contract dated April 26, 2013. The change and the work affected thereby is subject to all contract stipulations and covenants. This change order will (increase) (deerease) (no change) the contract sum by 0.00 Dollars. Due to unforseen delays due to rain and the relcation of private utilities within the project corridor that are not the fault of the contractor, the contractor has requested an extension of the project completion date. This Change Order hereby revises the Substantial Completion Date from July 12, 2013 to July 26, 2013 and the Final Completion Date from July 26, 2103 to August 9, 2013. Amount of Original Contract Additions Approved to Date (Change Order #) Deductions Approved to Date (Chge Order #__) Contract Amount to Date Amount of this Change Order (Add) (Dedueo (No Change) Revised Contract Amount Approval: City of Andover By: David D. Berkowitz Name Director of PW / City Engineer Title Signature Date Change Orderl Approval: Omann Brothers Paving Inc. By: Name Title Signature $305,117.66 $0.00 $0.00 $305,117.66 $0.00 $305,117.66 Date 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrato FROM: Dan Winkel, Fire Chief SUBJECT: Proposed Changes for the Andover Firefighter Relief Association By -laws DATE: July 2, 2013 INTRODUCTION The Board of Directors from the Andover Firefighter Relief Association has worked for two years to update the By Laws for the Firefighter Relief Association. The membership from the Firefighter Relief Association has reviewed and voted to approve the proposed changes to the By Laws. DISCUSSION The Board of Directors of the Firefighter Relief Association has made changes to the By Laws of the Relief Association that will bring the By Laws up to date and also reflect the language that the members wanted in regards to how pension benefits should be distributed as vested members apply for their pensions. The By Laws changes that also include annual stipends for three of the Executive Officers of the Board of Directors are outlined in the Executive Summary from The Relief Association Secretary Kevin McNallan included in the packet of information regarding this item. In addition, a complete red -lined copy of the By Laws is included for the Mayor and City Council members to review. BUDGET IMPACT There is no budget impact to the fire department budget for this item. The Firefighters Relief Association will pay for the stipends as outlined in the proposed By Laws changes for the Officers listed. RECOMMENDATION The Board of Directors from the Andover firefighters Relief Association is requesting Mayor and City Council approval for the changes to the By Laws of the Andover Firefighter Relief Association By Laws as outlined and submitted in this item. Respectfully submitted, 1�n "4/ Dan Winkel, Fire Chief ANDOVER FIREFIGHTERS' Relief Association, Inc. Andover, MN 55304 June 3, 2013 Mayor and Council City of Andover 1685 Crosstown Blvd. NW Andover, MN 55304 Re: Bylaws changes and increased stipend for Association officers. Please find attached a proposed copy of the Relief Association Bylaws changes submitted for your approval. Major changes have been made to: Article IX Section 1 — Elimination of clause (d) that provided for partial payment of a member's pension pending completion of the annual Special Fund audit. Article XI Section 1 — Rewritten to more explicitly define which funds shall be placed in the Special Fund. Article XI Section 3 — Section 3 eliminated. Specified a minimum contribution to the Special Fund from the city. Article XI Section 3(4), clause (b) — Specifies the process for applying for pension benefits Article XI Section 3(4), clause (c) — Specifies requirements for Board of Trustees action after receiving an application for retirement benefits. Article XI Section 3(4), clause (d) — Specifies when an audit of the Special Fund is required to calculate pension benefits after an application for benefits is received. Appendix A — New account calculation policy based upon the above changes (previously a separate document). Numerous updates to existing language and punctuation. New annual stipends for relief association Board of Trustees officers. Stipends are designed to be average amounts for relief associations of similar size. • President $650 • Secretary $1000 • Treasurer $1600 The relief association members have approved these changes. Sincerely, Kevin McNallan Relief Association Secretary Encl: 1 Ea Copy of proposed bylaw changes Rev L BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. 9 ARTICLE I °.� hipMEMBERSHIP Section 1 Any regular active or probationary member of the Andover Fire Department who is under 65 years of age shall be eligible to apply for membership. Section 2 Application for membership may be made at any regular or special meeting of the Board of Trustees, and then laid over for one -month consideration. During this time, the Board of Trustees shall conduct an investigation to determine if the applicant, due to some medically determinable physical or mental impairment of condition, would constitute for the Association a predictable and unwarranted risk of liability for benefits at an age earlier than the minimum age specified for receipt of a service pension. If no such impairment or condition exists, the board of trustees shall appoint the applicant to membership in the Aassociation. Section 3 Resignation or expulsion from the Andover Fire Department shall terminate the membership of the member so resigning, e *p being expelled or removed; provided, however, that any member who has served for at least the minimum number of years required by Article IX of these By -Laws for vesting of pension rights as an active member of the Andover Fire Department shall retain his membership in this assReiatia*Associatior, regardless of resignation or removal, subject to payment of dues and such other regulations which may be from time to time imposed. Bylaw KL (proposed 91 Page 1 F@bruaFy March -2013 244 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE II °° °ra of Tn1,AeesBOARD of TRUSTEES Section I The Board of Trustees shall be ce pesedconsist of the following: a President, a Vice - President, a Secretary, a Treasurer, and two (2) general trustees, each of whom shall be elected from the membership of this Association for a term as specified in this Article, or until a successor has been elected and qualified, at a special or annual meeting of the Association. ,�-@-. -@- s,,-and--m-ln addition, there shall be three statutory ex officio members; consisting of the Chief of the Andover Fire Department, one elected municipal official, and one elected or appointed municipal official who are annually designated as representatives by the Andover City Council. Cectinn 2 At the first election following the adoption of these By -Laws, the two general trustees shall be elected for teens of one year; the President and the Secretary shall be elected for terms of two years; and the Vice - President and Treasurer shall be elected for terns of three years. Thereafter, as their respective terms of office expire, and at an annual meeting the President, Vice President, Secretary, Treasurer and the two general trustees shall be elected for a term of three tears3. 4• °�� *^ ° °° �� fer 4*W )ear teR,S 91 0as meetixg —If a vacancy occurs during the term of office of any officer or general trustee, the remaining members of the Board of Trustees shall elect a member of the Association to serve for the unexpired term of the vaeaIed vacant position. Section 3 It shall be the duty of the Board of Trustees to prepare modes and plans for the safe and profitable investment of the un- appropriated finds of the asweiat ienAssoc iation, and whenever loans or investments are made, to investigate and pass on the securitie s offered and to attend to the drawing and execution of the necessary papers. The Board of Trustees shall order an audit of the books and accounts of the Secretary and the tFeMUref Treasurer annually, according to the law, and shall submit a written report of the condition of the association to the members at the annual meeting. Section 4 The investment of the finds of the a%eeimia*rAssociation shall be in the exclusive control of the Board of Trustees, in conformance with state statutes and subject to the approval of the ee m°' of the Ck.. °- Andover City Council. Bylaw I4L (proposed 9) Page 2 F@bpawy 2008SepW44ibeFM arch -2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Section 5 The members of the Board of Trustees shall act as trustees with a fiduciary obligation to the State of Minnesota, to the City of Andover, and to the members of the Association. Bylaw KL (proposed 91 Page 3 March -2013 2-9-1--)_ BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE III Pw6es „l'O ffi @@DUTIES of OFFICERS Section 1 It shall be the duty of the President to attend and preside at all meetings of the asseeiatieo Association and the Board of Trustees. He /she shall enforce the due observance of the Articles of Incorporation and the By -Laws and see that the officers properly perform the duties assigned to them He /she shall sign all - checks issued by the tFeaSMFer Treasurer and all Asher papers requiring his/her signature. He /she shall be a member of all committees except the aid -Aid rommiage. — Committee and shall exercise careful supervision over the affairs of the association. He /she shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the association, and payable from the Special Fund or General Fund of the assee iatieaA ssoc iat io n. Section 2 It shall be the duty of the Vice - President to perform all of the duties of the President in the absence of the President. In addition, the Vice - President shall preside over the aid Aid seteeCommittee. Section 3 It shall be the duty of the Secretary to keep a true and accurate record of the proceedings of all meetings of the assertion Association and of the Board of Trustees. He /she shall keep a correct record of all amendments, alterations, and additions to the Articles of Incorporation or the By -Laws in a separate book from the minute books of the aaseciatieaAssoc iation. He /she shall cause due notice of all special meetings of the Association and the Board of Trustees to be given. He /she shall receive all cash monies due the assertion Association and pay the same over to the Treasurer, taking a receipt for the same;, _and fail4igU2on failure to do so, he /she may be impeached and expelled from the asseAssoc iation. He /she shall keep a roll of membership with the date of joining, resignation, discharge, dues and assessments paid and relief or pensions fiamished. His/her books shall, mat all times= be open to inspection by the Board of Trustees. He /she shall, prior to entering upon the duties of his/her office, give a bond in such amount and with such sureties as may be required and approved by the Board of Trustees, conditioned upon the faithful discharge of his/her trusts and the fill performance of the duties of all reports and statements required by law. He /she shall receive such salary as may be faced from time to time by the Board of Trustees, subject to approval of the assee-iatieoAssociation, and payable from the Special or General Fund of the assec-iationAssociation. Bylaw I4L (proposed 91 Page 4 FebpaaFy 20049eWembef March -2013 244 BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE III (cont.) Section 4 It shall be the duty of the Treasurer to receive all monies belonging to the asseeiationAssociation, and hold them subject to the order of the President and/or the Vice - President as authorized by the Board of Trustees. He /she shall keep separate and distinct accounts of the General and Special Funds, and shall prepare and present to the Board of Trustees a full and detailed statement of the assets and liabilities of each fund separately prior to the annual meeting of the assepiationAssoc iation. He /she shall invest funds held by him/her in investmentsas authorized by the Board of Trustees. Failing in his/her obligations, he /she may be impeached and expelled from the asseeiatieeAssociation. He /she shall deliver to his/her successor in office, or any committee appointed by the Board of Trustees to receive the same, all monies, books, papers, etc., pertaining to his/her office immediately upon the expiration of his/her term of office, resignation, or upon his/her expulsion. He /she shall, prior to entering upon the duties of his4wr ,,t&s 4° his/her office, give a bond in such amount and with such sureties as may be required and approved by the Board of Trustees, conditioned upon the faithful discharge of his/her trust and the faithful performance of the duties of his/her office, . Jointly with the Secretary, he /she shall prepare and 411--file all reports and statements required by law. He /she shall receive such salary as may be fixed by the Board of Trustees from time to time, subject to approval of the assesiatiARAssociation, and payable from the Special or General Fund of the asseeatienAssociation. Section 5 There shall be an Aid Committee, composed of the Vice- President and two other members of the assec-iati ssociation, who may or may not be members of the Board of Trustees, appointed by the President. The Vice- President shall be the chairperson of this committee, whose duty shall be to see that assistance is rendered to each sick or disabled member, and to the survivors of any deceased member. Bylaw I4L (proposed 91 Page 5 March -2013 29-1--)_ BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IV MeetitvsM LEETJN GS Section 1 The Annual Meeting of the assee4tieaAssociation, for the election of officers and trustees, and all other business shall be held during the month of January of each year. Section 2 The Board of Trustees shall meet at least four times during each year. Section 3 Special meetings of the assee-iatioa- •Association or of the Board of Trustees may be called by the President, or two or more members of the Board of Trustees, and shall also wo ealle4or upon written request of six or more members of the asseeiationAssociation. Members or trustees shall be notified by the Secretary of such special meetings, and the object of the meeting shall be stated in such notice. Section 4 A majority of the Board of Trustees then in office, and Fourty percent (40 %) of the members of the *- Association shall constitute quorums for the transaction of business at their respective meetings. Less than a quorum may adjourn a meeting to a ffRure time, which the seereta+3— Secretary shall make known to the affected members. Bylaw KL (proposed 91 Page 6 March -2013 244 BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IV (cont.) Section 5 All meetings shall be conducted according to Robert's Rules of Order, as revised. ORDER OF BUSINESS 1. Call to order 2. Roll 3. Reading of minutes of previous meeting 4. Reading of reports and minutes of Board of Trustees' meetings 5. Reports of officers 6. Propositions for memberships 7. Reports of special committees 8. Balloting for members 9. Unfinished business 10. Election of officers and trustees (annual meeting) 11. New business 12. Adjournment Bylaw ILL (pr josed 91 Page 7 ° March -2013 2044 BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE V DUES, DUTIES AND RIGHTS OF MEMBERS Section 1 Each active member shall pay to the asseeiati Association annual dues of $25.00, and each deferred member shall pay to the asseciatia ii Association dues of $10.00, payable on or before the date of the annual meeting of each year. Section 2 Any member of the asseciation Association who fails to pay his/her dues to the association Association within 15 days of the time which such payment was due, stands suspended from membership following due notification by the Secretary via certified mail, and forfeits all rights and benefits thereunder by such non - payment without any additional action by the assee-iationAssociation, or by any officer thereof Section 3 Any member who shall, in the opinion of a majority of the Board of Trustees, fraudulently claim benefits from or defraud or attempt to defraud the asseeiation Association in any way, shall be suspended from membership by the hPaMBoard, and he /she shall forfeit all further rights to benefits from the asseciationAssociation. Section 4 Any suspended member can only be reinstated upon his/her application therefore, in writing, presented at a regular or special meeting of the asseeiatieffAssociation, accompanied by a sum or—of money equal to what he /she would have been required to pay to the assoaiatia.. Association during the period of suspension had he not been suspended, plus a reinstatement fee of $25.00, upon a favorable note of 2/3 of the members present and voting at such meeting. If the application for reinstatement is rejected, the money accompanying the same shall be returned to the applicant. Section 5 No money or refunds of the Special Fund of the asseeiatien— Association shall be disbursed except for those purposes specifically authorized by state statutes. Bylaw KL (proposed 91 Page 8 March -2013 2444 BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE V (cont.) Section 6 No money or funds of the General Fund of the asseeiatian Association shall be disbursed for any purpose not herein provided for, unless authorized by the favorable vote of a majority of the members present at a regular or special meeting of the asseeiatienAssoc iat io n. Section 7 All reports and resolutions shall be submitted in writing and no report from a committee shall be accepted unless it is the report of a majority of a-said committee, provided, however, that a minority shall be permitted to present its views in writing. Bylaw L (proposed 9) Page 9 March -2013 244 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VI GENERAL FUNDS & FUND DISBURSMENTS Section I The—All fiords received bythis asseeiate;TAssociation from dues, fines, initiation fees, entertainment revenues, and other miscellaneous sources and any moneys or property donated, Given, wanted or devised by any person, for unspecified uses shall be kept in the General Fund of the asseeiatiaRAssociation on the books of the Treasurer and may be disbursed for any purpose reasonably related to the welfare of the asseeiatie Association or its members. Section 32 All disbursement of GENERAL or SPECIAL FUNDS of this association Association shall be made by checks drawn by the Treasurer and countersigned by the ne of or "4c° °-°°ia°f4two Board of Trustee members as designated by the Board of Trustees. Except when issued for salaries, pensions, and other fixed charges, the amount of which has previously been determined and authorized by the issued uwil th@ 19 " ° F @Iate° has been appraNtd by the Board of Trustees. Section 4 All money belonging to this associaton— Association shall be deposited to the credit of the association in such banks, trust companies, savings and loan aassociations or other depositories as the Board of Trustees may designate. Bylaw KL (proposed 91 Page 10 Febmat=y 2008septeR4wMarch -2013 2 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VII APPLICATION FOR BENEFITS All applications for relief or pension benefits shall be made in writing on forms fiirnished by the Secretary. All applications for disability benefits shall be submitted to the Board of Trustees at a regular or special meeting of the heardBoard. The application shall be accompanied by a certificate from the attending physician or surgeon setting forth the nature of the illness of injury, the cause and duration thereof; the length of time the applicant has been unable to perform his/her duties as a firefighter, and an estimate of the future time during which the applicant will be unable to perform his/her duties as a firefighter. All applications for pensions shall be submitted to the Board of Trustees °eial meeting of the bearain accordance with Article Xl, Section 3, Clause (c). Applications shall be verified by an oath of the applicant and shall state the age of the applicant, the period of service in and the date of retirement from the Andover Fire Department, the length of time he /she has been a member of the assee tiAn Assoc iatio n, and such other information as the Board of Trustees may require. No benefits or pensions shall be paid until the application therefore has been approved by a majority vote of the Board of Trustees. Decisions of the heard Board shall be final as to the payment of such benefits or pensions. No person receiving a pension shall be paid any other benefits by the asseE-iasieaAssociation. Bylaw KL (proposed 91 Page 11 March -?013 _444 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VIII SICK AND DISABILITY BENEFITS Section 1 If a member of this Association shall become disabled to the extent that a physician or surgeon acceptable to the Board of Trustees shall certify that such disability will permanently prevent said member from performing his/her duties in the Andover Fire Department, the assAGiation Association shall, upon approval of the Board of Trustees, pay the balance of the member's account to the member after 100 days of disability. Application for disability benefits must be made prior to departure from the Andover Fire Department. If a member who has received such a disability pension should subsequently recover and return to active duty in the Andover Fire Department, any amount paid to him/her, as a disability pension shall be deducted from his/her retirement pension accrued at the time of such disability. Section 2 In the event of a temporary disability of less than one year, the member's time with the asseeiation Association can be continuous. Bylaw KL (proposed 91 Page 12 March -2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IX c n a —Death Q , e&sSERVICE PENSION & DEATH BENEFITS Section 1 — Service Pensions Clause (a). Eligibility requirements. To be eligible to receive a service pension a member must meet all of the following requirements: Item (i). Be at least 50 years of age; Item (n). Have retired from the Fire Department of the Municipality of Andover, Minnesota; Item (in). Have dow- completed at least five years (which years need not be continuous) of active service with such department before retirement; and Item (iv). Have been a member in good standing of the asseeiatiAn Association at least five years; or have been a member of the Andover Fire Department prior to the formation of the asseeiation Association in which case time as active members of the Fire Department prior to the date the assariatiee Association was formed shall count as time as active members of the asseeiatieeAssoc iatio n. Clause (b). Service pension. Each member meeting the requirements of clause (a) shall be entitled to a defined contnbution lump sum service pension as authorized by Minnesota Statutes, Section 424A.02, subd. 4. An individual account for each member shall be established. To each individual member's account shall be credited a right to an equal share of (1). Any amounts of State Fire aid received by the Assoc, aflan Assoc iation; (2). Any amounts of municipal contributions to the assee4atim; Association from tax levies or other available revenue sources; (3). Any amounts transferred from the General Fund; and Bylaw K-L (proposed 9) Page 13 March -2013 244 BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IX (CONT.) (4). Any amounts equal to the share of the assets of the Special Fund to the credit of (a). W th@ 2- °arany former member who terminated active service with the Fire Department of the City of Andover prior to meeting the minimum service requirement provided for in clause (a) and has not returned to active service with the Fire Department for a period of at least five years or (b). t^kany retired member who retired prior to obtaining a full non- forfeitable interest in the amounts credited to the individual member account pursuant to clause (b); (5). Any interest or investment income less an equal share of administrative expenses, and a proportionate share of investment expenses, earned on the assets of the Special Find. At the time of retirement, a member meeting the qualifications of clause (a) shall be entitled to the portion of the assets of the Special Fund to his/her credit which is nonforfeitable according to the following table based on the number of years to his/her credit: Completed years of Service 5 6 7 8 9 10 and thereafter Nonforfeitable portion of annual or pro rata service pension amount 40% 52% 64% 76% 88% 100% Bylaw K-L (proposed 91 Page 14 March -2013 BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IX (CONT.) Clause (c). Deferred service pension. A member of the asset on Association who meets all of the requirements of clause (a) except for a item (i), the minimum age requirement, who separates from active service prior to reaching the age of 50 years shall be entitled to a deferred service pension to commence upon his/her reaching the age of 50 years and upon his/her making a valid written application therefore to the assesiabier�Association. The asseeimien Associatlon shall pay interest on the fully vested and partially vested deferred lump sum service pension during the period of deferral. Each deferred member's account shall be credited with the gains or losses at the rate actually earned by the Association on the investment of spee-ial— Special Fund assets less an equal share of administrative expenses, and a proportionate share of investment expenses. Interest shall be compounded annually based on calendar year balances. The deferred service pension shall be governed by state and federal law, the articles — Articles of iRe@Fp @ratie i4lncorporation, and the "Bylaws applicable on the date on which the member separated from active service in the Fire Department and the assec-iation Assoc iation. Clause (e4). Transfer to an ind iv-idaal— Individual rotirpment aeeeHnt Account (IRA). The Association may at the written request of the applicable retiring member or, following the death of the active member, at the written request of the deceased member's surviving spouse, way directly transfer the eligible member's lunp sum pension or the death, funeral, or survivor benefit attributable to the member, whichever applies, to the requesting person's i-ndiv:amal r°'Tement aeea IRA under section 408(a) of the federal Internal Revenue Code, as amended. Bylaw KL (proposed 9) Page 15 March -2013 BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IX (CONT.) Clause (fe). - Purchase of annuity contracts. Upon written request of the retiring member, the Association may purchase an annuity contract on behalf of the— peFsonsaid member in an amount equal to the service pension otherwise payable and in place of a direct payment to the pef:seRmember. The annuity contract must be purchased from an insurance carrier licensed to do business in the State of Minnesota, and meets all of the state requirements for issuing annuities . The insurance carrier must have a good business record in the state for at- leastthe _past 20 consecutive years. Section 2 — Death Benefits Clause (a). Upon the death of any member of the assec-iatiea— Association who is in good standing at the time of his/her death, the association Association shall pay the surviving spouse, if any, and if there is no surviving spouse, to surviving child or children, if any, and if no child or children survive, to the estate of such deceased member the balance of the member's account at-as of the date of patdeath. Clause (b). Upon the payment by a relief association of a lump sum survivor benefit or funeral benefit to a survivor of a deceased active volunteer firefighter or of a deceased deferred volunteer firefighter, the association Association may pay a supplemental survivor benefit to the survivor of the deceased active or deferred volunteer firefighter from the speeial- Special €ta4Fund of the relief association *rte Of iHeffpffatiffi or bylaws se preN,ide. The amount of the supplemental survivor benefit is Twenty percent (20L o) pereent-of the survivor benefit or funeral benefit, but not to exceed $2,000. Section 3 For purposes of computing benefits payable under Articles VIII and IX, a "year of service" shall be defined as a period of twelve full months of active duty in the Andover Fire Department, beginning on the anniversary of the date when the individual became a member of said Fire Department. If a member's period of active service is not continuous, parts of years may be added together to compute full years. Bylaw I-L (proposed 9) Page 16 March -2013 24 BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE X AMMENDMENTS Section 1 The By -laws of this Association may be amended at any regular or special meeting thereof by a favorable vote of 2/3 of the membership present and voting, provided that a quorum is present, and provided further that notice of any proposed amendment or amendments shall be given by reading the same at a regular or special meeting not more than 31 days next preceding that upon which such amendment or amendments are acted upon, and that a notice be handed to or mailed to each member at his/her last known address not less that 10 days prior to such meeting, and provided further, that if such amendment or amendments shall change the amount of benefits or pensions, approval of the Gity- Andover City Council e^ must be obtained before such change may take effect. Bylaw KL (proposed 91 Page 17 March -2013 244 BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE XI Special F- a r andAlleeaiieRsSPECIAL FUND INCOME & ALLOCATIONS Section 1 All finds received by this Association from any Fire State Aid moneys any tax sources and all funds or property donated, given granted or devised by any person which is specified for use for the support of the Special Fund and any interest or investment return earned upon the assets of the Special Fund shall be kept in a Special Fund on the books of the Secretary and the Treasurer and shall not be disbursed for any purpose except those authorized by law. Section 2 Funds mays upon majority vote of the general membership be transferred from the General Fund to the Special Fund. r. �� , Section 43 Clause (a) Each member shall have an account maintained by the asseeiation Association Treasurer. Each member will be credited with a proportionate share of State contributed aid, aPA-City contributions, and any other contributions each year. All earnings and forfeitures for the year will be credited and /or debited to each member's account based upon the member's account balance at December 31" of each year. An account calculation policy approved by the Board of Trustees shall be used as the basis for calculating each member's share. A statement of account will be made to each member once a year. Clause (b) After satisfying the requirements for a service pension, a member deferred member, eligible survivor or the estate of a deceased member, may apply for the balance of a member's account. Application on a retirement benefit form supplied by the Secretary of the Association, must be presented to the Secretary at least 30 days prior to the requested date of retirement determination. Bylaw KL (proposed 91 Page 18 F=@bPjaFy _ March -2013 244 BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Clause (4c) —Upon receipt of an application by the Secretary or Treasurer of a-rfc°wbe4 for retirement benefits by an eligible member, the 13BOard of tTrustees shall meet within 5 business days or as soon as a meeting can be arranged to order an immediate audit. or-der ar-eealgulatieti of ah members' aeeaupA bal anees us* - MFFe44-iPA1e4FReFHA values and ineam@ less g t o as a basis for the Feeal,.,,,.,tian The recalculated balance shall determine the basis for the applicant's retirement account balance.- Payment will be made within 30 business days. Clause (d) The Association will conduct an audit of the Special Fund as required by State law as of December 31'' of each year. In addition, the Board of Trustees ma conduct an audit as of June 3 oth if requested for the disbursement of pension(s). An must " for the performed The results of the audit closest following the application will be used upon request of the applicant for pension at no charge to the applicant. Any eligible member(s) individually or collectively, may choose to apply for benefits outside of June 30` and Decemeber 31'` and the member(s) shall be responsible for the fees for an additional audit The costs will be divided equally between multiple applicants per audit. Section -54 The City of Andover shall carry a minimum of $10,000.00 of Term Life Insurance on all active and probationary members of the Andover Fire Department. Bylaw KL (proposed 9) -2013 Elm] Page 19 March BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE XII Mil MILITARY SERVICE Section 1 - Authorization Subject to limitations stated in this aArticle, a firefighter who is absent from firefighting service due to service in the uniformed services as defined in United States Code, title 38, section 4303(13), may obtain service credit for the period of uniformed service, not to exceed five years, unless a longer period is required under United States Code, title 38, section 4312. Section 2 - Limitations Clause (a). To be eligible for service credit or an investment return allocation as though an active member under this section, the firefighter must return to firefighting service with coverage by this Felig aAssociation or its successor upon discharge from service in the uniformed service within the time frame required in United States Code, title 38, section 4312(e). Clause (b). An allocation of any €@-Fire state State aidAid, any municipal contributions, any transfers from the general— General fiuRdFund, and any investment return is not authorized if the firefighter separates from uniformed service with a dishonorable or bad conduct discharge or under other than honorable conditions. A*y- i[nvestment allocation is not authorized if the firefighter fails to provide notice to the fire department that the individual is leaving to provide service to-in the uniformed service, unless it is not feasible to provide that notice due to the emergency nature of the situation. Bylaw ILL (proposed 9) Page 20 March -2013 2-9I-r BY -LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Appendix A Individual Pension Account Calculation Policy Rev E 1 ALLOCATIONS ARE BASED UPON THE FOLLOWING CALCULATIONS: A. Funds from Current year 1. Donations Dues, and transfers from the General Fund 2. Contributions from State Aid to Firetowns (comes in fall) 3 City Contribution per Active Member on Relief Association Roll Aug 31" of the previous year. (comes alter January) B. Funds from Investments 1. Income Earned on Investments. 2. Less Expenses of the Special Fund C. Administrative Expenses of the Special Fund 11 ALLOCATIONS ARE MADE ON THE FOLLOWING BASIS: A. Allocations are made as of Dec. 31" of the Current year. B. Total of finds from Sec 1, A are divided by the number of active, suspended and leave of absence members on the Relief Association roll on Aug 1 s' of the current year. 1. Members who are or have been on leave of absence or suspension shall have their allocation pro -rated as of Dec 31" of the current year. The pro -rated allocation shall be added to their individual accounts 2 A new total consisting of the remainder of funds available after pro- rating in section 11,B. 1. above shall be divided by the number of active members and added to the accounts of the active members. Bylaw KLbroposed 91 Page 21 March -2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. C. Income from investments shall be allocated to each member's account proportional to the previous year's balance in that account according to the following procedure: 1. The administrative expenses shall be divided equally between the active, and deferred accounts. 2. The total funds allocated as of Dec 31" of the previous year, less the total allocated to frozen accounts, shall be divided into the income less income generating expenses from Sec I B to arrive at an amount per allocation dollar. 3. The balance in the member's account as of Dec 31"of the previous year shall be multiplied by the figure calculated in sec 11,C.2. to arrive at the individual's income allocation. 4. The income allocation shall be added to the member's account balance. III ELIGIBLE PERSONS FOR FULL OR PARTIAL ALLOCATION: A. Must be active, suspended or on leave of absence on Aug 1" of the current year. B. Must not have quit, be permanently disabled or retired on Dec 31 ", of the current year. III FORFEITED ACCOUNTS SHALL BE DIVIDED AS FOLLOWS:: After satisfying state waiting requirements, the amount allocated for each year in the account shall be divided by the nwnber or firefighters still active that were active in that year, and credited to their respective accounts. Bylaw ILL (proposed 9) Page 22 March -2013 A T Y 0 F Oq NDOVE ~, Aw 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Presentation — Crooked Lake Area Association July 2, 2013 Dan Anderson from the Crooked Lake Area Association will be present at the meeting to provide an update to the City Council on recent Crooked Lake activities. rej 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Approve Assessment Abatement / 2619 & 2623 — 138`h Ave NW DATE: July 2, 2013 INTRODUCTION Gloria and William Fink had sold their property on a contract for deed in 2004. The new owners had requested to be hooked -up to city water in late 2010 and the water main area and connection charges were assessed in 2012. DISCUSSION Since the request to hook -up to the city water system, the property has yet to be hooked up. The new owners have since defaulted on the contract for deed and the property has been returned to the Finks. The Finks have no intention to hook -up to city water and have asked to process an abatement of the special assessments and for the City to refund the previous paid assessments (two years) less city expenses. It should be noted that the Finks have been making the payments related to these special assessments. ACTION REQUESTED The Andover City Council is requested to approve the attached resolution approving the abatement of special assessments on parcel 33- 32 -24 -13 -0015 and a refund of previously paid assessments less city expenses. Respectfully submitted, Lee Brezinka Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING ABATEMENT OF SPECIAL ASSESSMENTS ON PIN 33 32 24 13 0015. WHEREAS, special assessments were requested and certified to a contract for deed property and that property was returned to the original owners with no intentions of hooking -up to city water; and WHEREAS, the property owners have requested that the special assessments be abated from PIN 33 32 24 13 0015 and any payments be refunded less city expenses. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Andover hereby approves the abatement of special assessments on PIN 33 32 24 13 0015 and any payments be refunded less city expenses. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 2nd day of July 2013, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Michael R. Gamache - Mayor Michelle Hartner - Deputy City Clerk 9 C I T Y 0 ' G) VNDOVER;P 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Discuss /Approve Resolution Concerning Commencement of Renewal Proceedings Under the Federal Cable Act DATE: July 2, 2013 INTRODUCTION Cable Television Franchisee Comcast of Minnesota, Inc. submitted notification (attached) of the franchise renewal process and its intent to renew the franchise with the Ouad Cities Cable Communications Commission member cities (Andover, Anoka, Champlin & Ramsey). DISCUSSION The City of Andover is a member of the Ouad Cities Cable Communications Commission, a municipal joint powers entity organized under Minnesota Statutes 471.59, as amended, pursuant to a Joint Powers Agreement among the member cities. This organization is often referred to as QCTV. QCTV staff and legal counsel created the attached renewal resolution for QCTV Board approval and for each member city approval. The QCTV Board did approve the resolution at its June 20, 2013 board meeting after a presentation was made QCTV's legal counsel. The QCTV Board is recommending that all member cities approve the attached resolution. Andover's representatives on the QCTV Board are Councilmember Julie Trude and City Administrator Jim Dickinson. ACTION REQUESTED The City Council is requested to approve the attached "A Resolution Concerning Commencement of Renewal Proceedings Under the Federal Cable Act ". submitted, `f/, COMCAST March 28, 2013 CERTIFIED MAIL Mr. Jim Dickinson Andover City Administrator 1685 Crosstown Blvd. NW Andover, MN 55304 Subject: FRANCHISE RENEWAL Dear Mr. Dickinson: Comcast Twin Cities 10 River Park Plaza St. Paul, MN 55107 We at Comcast appreciate the opportunity to serve the citizens of the City of Andover. It is our credo that we will deliver a superior experience to our customers every day. Our products will be the best and we will offer the most customer - friendly and reliable services in the market. In living our credo, we look forward to providing broadband services to our customers in Andover for many years to come. Therefore, we are taking this step to ensure the renewal of our franchise with you. The Cable Communications Policy Act of 1984 ("the 1984 Cable Act ") encourages franchisors and cable operators to reach renewal agreements at any time through an informal process of discussion. However, Section 626 of the 1984 Cable Act also provides for commencement of a formal renewal procedure. To preserve our statutory rights to this formal procedure, this letter is our official notice to you invoking that provision. This letter is not intended to introduce a new formality into our discussions, nor is that the intention of the 1984 Cable Act. In fact, we prefer to reach a mutually satisfactory agreement through informal negotiations, thus making many of the 1984 Cable Act's formal procedures unnecessary. I will be happy to discuss this matter with you, or provide any additional information that you may require. I look forward to meeting with you in the near future and to continuing a relationship that, we believe, benefits both the community and the residents of Andover. Subject: Franchise Renewal March 27, 2013 Page 2 of 2 Since ly, Karly Werner Sr. Manager of Government Affairs cc: Steve White, West Division President Jim Lewis, West Division Vice President of Government Affairs Michael Ruger, Senior Director of Government Affairs JON CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. A RESOLUTION CONCERNING THE COMMENCEMENT OF RENEWAL PROCEEDINGS UNDER THE FEDERAL CABLE ACT WHEREAS, the City of Andover, Minnesota ( "City ") enacted an ordinance granting a cable television franchise (collectively, the "Franchise ") effective on or about March 6, 2001, authorizing the provision of cable television service within the territorial limits of the City; and WHEREAS, as a result of several transfers of the Franchise, Comcast of Minnesota, Inc. ( "Comcast ") currently holds the Franchise; and WHEREAS, the City is a member of the Quad Cities Cable Communications Commission ( "Commission "), a municipal joint powers entity organized under Minnesota Statutes § 471.59, as amended, pursuant to an agreement among the member cities (the "Joint Powers Agreement); and; WHEREAS, the Commission administers and enforces the cable franchises issued by Andover, Anoka, Champlin and Ramsey, and provides community programming and certain other services on behalf of these member cities, and; WHEREAS, the Commission is responsible for processing initial cable franchising requests and franchise renewal requests on behalf of the member cities, and for making recommendations to the member cities; and WHEREAS, the Commission's member cities, including the City, retain final authority to approve and enact any initial or renewal franchise(s), and; WHEREAS, the Franchise is scheduled to expire on or about March 6, 2016, unless sooner terminated or extended, and; WHEREAS, by letter dated March 28, 2013 from Comcast to the City, Comcast invoked the franchise renewal procedures set forth in applicable federal law, and; WHEREAS, Section 626(a)(1) of the Cable Commissions Policy Act of 1984, as amended (the "Cable Act "), 47 U.S.C. § 546(A)(1), provides that if a written renewal request is submitted by a cable operator during the 6 -month period from 36 to 30 months before franchise expiration, the franchising authority shall, within six months of such request, commence a proceeding to identify the future cable - related community needs and interests, and to review the performance of the cable operator during the franchise term; and 423311 RJV QU210 -4 WHEREAS, the City wishes to comply with the Cable Act and commence the required renewal proceedings while permitting the Commission to pursue the informal renewal process contemplated by Section 656(h) of the Cable Act, 47 U.S.C. § 546(H), and; WHEREAS, the Joint Powers Agreement authorizes the Commission to conduct renewal proceedings and any negotiations with Comcast on the City's behalf, and; WHEREAS, the City wishes to reaffirm the Commission's authority to process renewal of the Franchise in accordance with the Cable Act, Minnesota law and the Franchise, and manage and conduct franchise renewal proceedings and negotiations on its behalf, and; WHEREAS, the City recognizes that, in conducting renewal proceedings, the Commission may collect and analyze information from Comcast, the City, and the public and other interested parties. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA, THAT: Section 1. The City reaffirms the Commission's authority under the Joint Powers Agreement to commence franchise renewal ascertainment and past performance proceedings in accordance with the Cable Act. Section 2. The Commission is authorized to utilize, at its discretion, the formal or informal renewal processes and the Commission may initiate either process without further action or approval by the City. Section 3. The Commission may provide the public an opportunity to participate in the Franchise renewal proceedings. Section 4. The Commission is authorized to gather such information as may be deemed appropriate, and to take such further steps as may be needed or desired to ensure that identified cable - related needs and interests of the City, Commission, and the public are satisfied in any renewal franchise as provided by applicable law. The Commission may require that Comcast submit such information as may be deemed appropriate in connection with the renewal process to the maximum extent permitted by the Franchise and applicable laws and regulations. Section 5. The City reserves all of its rights, remedies and defenses with respect to determining whether or not to renew the Franchise. The Mayor, City Council members and City employees shall avoid stating a position on the renewal of the Franchise or Franchise renewal - related issues until the Commission makes formal written recommendation to the City. Section 6. The Commission shall keep the City fully appraised of the status and progress of the formal and informal renewal processes, as appropriate. Section 7. This Resolution shall become effective immediately upon adoption. 423311 RJV QU210 -4 ADOPTED this the 2ndday of July, 2013. MAYOR ATTEST: CITY CLERK 423311 RJV QU210 -4 '!QLND0VE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule July EDA Workshop Meeting DATE: July 2, 2013 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) workshop meeting at 6:00 pm on July 30, 2013. DISCUSSION Tentative agenda items for an EDA workshop have been identified as follows: 1. Tour DSTI Facility 2. Tour Andover Station North 3. Andover Station North Marketing Update 4. Other Business ACTION REQUIRED Schedule an EDA meeting at 6:00 pm on July 30, 2013 at DSTI's facility, 13829 Jay Street NW, Andover. 3 C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule August EDA meeting DATE: July 2, 2013 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the August 5, 2013 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Parkside at Andover Station Update 3. Cherrywood Advanced Living Update 4. Andover Station North Marketing Update 5. Redevelopment Discussion 6. Update on Arbor Oaks Project 7. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED an EDA meeting at 6:00 pm before the August 5, 2013 City Council meeting. submitted, kC I T Y 1 F NIDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report July 2, 2013 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. C I T Y N O F DO 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for July 2, 2013 City Council Workshop DATE: July 2, 2013 The City Council is requested to receive the following supplemental information. Consent Items Item #6. Approve Extension of Liquor License /Beef O'Brady's (Supplemental) — Administration submitted, )ickinson Administrator 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve Extension of Liquor License /Beef O'Brady's (Supplemental) DATE: July 2, 2013 INTRODUCTION Tony Zeece, of Beef O'Brady's, 15190 Bluebird Street, Suite 114 has submitted a request for an extension of their liquor license. DISCUSSION Mr. Zeece provided an email from Tom Roberts, Stonewood Properties, Inc. owner of Clocktower Commons approving the event. ACTION REQUIRED Council is requested to consider the extension of liquor license request submitted by Beef O'Brady's for August 2, 2013. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Property Owner Approval Email Michelle Hartner From: Tony and Matt Zeece Sent: Friday, June 28, 201'J 12:08 PM To: Michelle Hartner Subject: Fw: Tent Party Landlord approval for August 2nd tent party /fundraiser - - - -- Forwarded Message - - - -- From: Thomas Roberts <1 To: 'Tony and Matt Zeece' Cc: 'Cliff Roberts' < Sent: Friday, June Zia, 2U1 J (:U4 AM Subject: RE: Tent Party You are hereby approved. Tom Roberts Stonewood Properties, Inc 11015 Bell Oaks Estate Rd Eden Prairie, MN 55347 From: Tony and Matt Zeece Sent: Wednesday, June 26, ZU13 10 :U3 AM To: Tom Roberts Subject: Tent Party Hi Tom, we're doing another fund raiser for the Hockey Association on August 2nd. Can you give us your approval for the tent? Thanks. Tony Paul Martin 12961 Kerry Street NW Coon Rapids, MN 55448 Phone: 651 - 755 -4656 pautemartin@comcast.net The mission of the Crooked Lake Area Association is to act as an advocate of the lake and to establish and promote a strong sense of community among the residents in and around Crooked Lake . Hope to see you at the Winter General Meeting – Feb 28, 6:30 pm at Crooked Lake Elementary School Current Resident or Come try newest fitness place in town on us. Offering the World's Best Fitness Classes! K �R U F I T N E S S "Exerteinment" for EVERYBODY! 1,007 $t. Francis Blvd. Nicole Kulches, Owner /Monoger Ramsey, 2, 55 1 info®korufilnessmn.com 763.432.6501 rwwAorul7itsessM M.eom STOP AQUATIC List of officers and Phone Numbers: HITCHHIKERS! Gary Nereson 763- 422-o682 President Gary Spiering 7631930839 Vice - President Paul Martin 651-7SS-4656 Treasurer Josephine Larson 763 -323'9255 Administrative Assistant Bill Kur Kiel 763.427-9795 Quadrant Leader -5W Cynthia Nelson 763-427-9216 Quadrant Leader - NE Jerry Piche 612-719 -2199 Quadrant Leader - SE Jim Seeman 763 - 427 -2470 Quadrant Leader - NW Dan Anderson 763 - 427.0964 Andover City Watchdog Steven Sibinski 763-862 -3950 Coon Rapids City Watchdog Catherine Kurdziel 763-427-9795 CLAA Shirt sales For Safety Reasons Please keep Crooked Lake Winter General Date: Thurs ,Feb 28,6:30 -8:30 IF 013 MEMBERSHIP APPLICATION FORM Crooked Lake Elementary 'I Name: School Cafeteria Social begins at 6:00 pm Open microphone Treasurer's Report with audit Corporation Status Update Lake Management Plan Update Speakers —Tim Kelly CCWD, 2013 Issues and Strategies Volunteer Public Landing Mntr Vote to reaffirm LMP Address: City /Zip: E -mail address: Phone: Please include the Lake OwnerAnnual Membership Fee of $35.00 or Lake Watershed Annual Membership Fee of $20.00 to: Paul Martin 12961 Kerry Street NW Coon Rapids, MN 55448 From the Treasurer' desk CONGR4TULATIONS.t Last year (2012) we were EQUAL to the highest year (2010) of paid memberships since I took over the Treasurer duties. 13 is a lucky number so in 2013 let's try and set a record. THANK YOU! The membership fees for the lake association are $35 per year. They are payable anytime from January 1 – November 30th. After November 30th, pay $45. We are a 501(c)3 corporation which means that all money given by you is tax deductible. If you have not sent in your fee for this year (since January 1, 2013), now is a great time to do so! If you are not sure if you have paid your membership fee this year send me an email written by paulemartin(a)comcast.net , or call 651- 755 -4656 and I will look it up. Paul Martin From the President a. CRO a r e a a s s o c We on the CLAA Board hope all of you had a very Merry Christmas and Happy New Year! We hope you are well, do well, and prosper in 2013. And, please mark your calendars now for our annual winter meeting. This year it is: • Thursday, February 28, 2013 • At the Crooked Lake Elementary School cafeteria • 6:30 PM, sign -in and social • 7:00 PM meeting starts The meeting will be educational, and rewarding. Learn about your lake! We had another busy year in 2012: • Another aquatic plant survey by PLM • Another "in lake" plot study (see separate article by James Johnson) • Approx. 12+ acres treated for EWM by PLM • Joint lake association herbicide workshop — hosted by CLAA (see separate article by Dawn Doering, CCWD) • Summer and Winter general membership meetings • Monthly Board meetings • Color Spring Newsletter In 2013, we face some special challenges. As most of you know, the last several years of treating various portions of the lake to control Eurasion WaterMilfoil have not been very effective. We have been limited by DNR permit rules to treat only 12 acres in any given year. Now, we are in the process of preparing a new Lake Vegetation Management Plan, utilizing a new DNR short form template. Part of the plan will be to request a variance from the DNR's 15% guideline (15% of the littoral zone) such that, if approved, we can treat significantly more than 15% per year. We will then utilize the information from our sur- veys, plot studies, and consultants (CCWD, Freshwater, PLM, DNR) to strive for the most effective method of treatment next year. Of course, treating more than 15% will be more expensive. We most certainly will face financ- ing challenges. Stay tuned —attend our winter meeting for more Gary Nereson, President education and information. i a t i o n Volume 7 Issue 1 January 28, 2013 Inside this issue Plotting Against EWM ......... 2 Boat Landing Coordinator ... 2 EWM Management .............3 2013 Polar Plunge ..............3 Public Meeting Invite .......... 3 Important Dates 02/12 CLAA monthly board meeting 02/28 2010 CLAA Winter General Looking forthat perfect birthday gift? Consider a Crooked Lake T -shirt or Sweatshirt... All proceeds go to the Crooked Lake Area Association T -shirts $8.00 Crew neck sweatshirts $25.00 reduced to $20 Hooded sweatshirts $35.00 reduced to $30.00 Call Catherine Kurdziel for available sizes and colors. 763-427-9795 * * * * * * * * * Plotting Against Eurasian Watermilfoil The CLAA has been actively managing milfoil in the lake for more than 20 years by treating up to 15 %. In recent years, the DNR has been experimenting with treating larger portions. These lake -wide treatments show some promise, but recent results have shown that although they can control milfoil throughout larger portions of lakes, native plants in treated lakes did not always recover once the milfoil was controlled. Thus it is important to evaluate (1) what native plants grow in the lake, (2) which plants might be sensitive to the selected herbicides, and (3) which plants would be expected to flourish if milfoil was controlled. In 2011 and 2012, James Johnson set up (6) 12'x12'study plots to evaluate plant growth as part of the current LMP, to get an idea if getting a variance might give native plants a chance to recover at all, and if so, would transplants be needed. Over the course of the summer, he periodically snorkeled through each study plot and hand - pulled any milfoil plants to simulate effective milfoil control in those areas. Removing the milfoil allowed light to reach native. At the end of the summer, he surveyed plants in each of the plots to assess which plant species were present, as well as their height and growth density. Overall, the study showed that two native plant species dominated most of the plots; musk grass in shallow areas (1 to 3 ft) and coontail in deeper areas (3 to 6 ft). Both of these plants can form thick, carpet - like growth that is very effective at anchoring sediments. Two other plant species (Illinois pondweed and sago pondweed) were also common at several of the plots. The dense native plant growth in the study plots suggests that native plants would likely flourish if Eurasian watermilfoil can be reduced. Although some of these native plants may grow densely enough to impair recreation in some near -shore areas, the total area of nuisance growth would likely be substantially less than currently experi- enced due to the widespread milfoil growth. Furthermore, an abundant and diverse native plant community would provide the following benefits: (1) Protection for sediments against disturbance by wind and waves (2) Slow the reestablishment of milfoil after control, allowing control measures to maintain low milfoil abundance (3) Absorb nutrients that could otherwise fuel algae growth (4) High - quality habitat for fish (5) Help to maintain high water clarity w Boat landing coordinator Our community for the most part loves the lake beyond words. The support for Crooked Lake is shown in so many ways through volunteer and financial support. This is obvious in the caring actions of so many lake lovers. As we enjoy the lake in aesthetic and recreational ways, there are, also, those who are less than kind to the lake. Please inform those fishing this winter that CLAA placed a Porta -Potty next to a convenient trash container at the boat landing on the North end of the lake. As we all know our actions affect one an- other. So winter or summer please inform others to not bring anything onto or into the lake that would adversely all • • either the beauty of the lake or others in their enjoyment of this • wonderful resource of which we James Johnson` are all stewards. Freshwater Scient Thank you for your help in Services, LLC spreading the word! Jerry Piche Diquot? Fluridone? Which to use, if any? • The CLAA Board sponsored an educational workshop on Loon aquatic herbicides with funding for an expert speaker through Jk The Crooked Lake Expert a $550 Watershed Education grant from the Coon Creek Wa- > *1 Crooked Lake Shore Property Seller 1997 -2009' tershed District. The CLAA organized a collaborative workshop F- Jim Hughes and invited other neighboring lake associations. Two mem- J CRS, ABP, G0.f, eMO, ChFC, CDPF Realta,a, Owner / Broken Vk bers of the Coon Lake Association and the Coon Lake Im- ` Vk Q provement District (LID) attended, and Lake George represen- LLl 763- 785 -0785 763- 785 -0785 tatives were also invited. The workshop goals? To educate � www. y.com themselves as a Board in order to make better informed deci- 13750 Crosstown or #201, Andover sions about managing Crooked Lake milfoil treatments, and to Based on actual MLS sold infort abon 1997- 2009, Jim sold 5 start networking with neighboring lake associations. The ex- times more homes than the 2nd most successful agent. pert speaker was James Johnson, Aquatic Ecologist. James • spoke about how lakes `work' and how chemical herbicides can affect plants. His interactive presentation ended with treatment planning scenarios for which the group discussed the most effective treatment strategies based on their new knowledge. Also present was Patrick Selter of PLM, Inc, the herbicide applicator for Crooked Lake the past two years, who gave insight into the specific needs and criteria he has to address in carrying out herbicide treatments. Crooked Lake residents are fortunate to have the CLAA Board volunteer their time to train themselves about managing the lake. The Coon Creek Watershed District is pleased to assist any of our constituents in education on water resources. If you have similar education ideas, feel free to check out our Water Education grants on our website, www.cooncreekwd.org, or call Dawn at Coon Creek WD at 763 - 755 -0975. Color Newsletter from: TJ Associates Advanced Graphic Solutions 6441 -140th Court NW, Ramsey, MN 55303 Phone: 763- 323- 8717• Fax: 763- 323 -8704 2013 Anoka County Polar Bear • The Polar Bear Plunge — presented by Minne- Loon sota law enforcement as part of the year -round Nesting Area Law Enforcement Torch Run® events to benefit Special Olympics — is a unique opportunity for individuals, organizations and businesses to support Special Olympics athletes by jumping into frigid Minnesota waters. The concept is simple: Participants raise a minimum of $75 Help protect our State bird � Ml aWcea h Wn Mst% and jump into one of Minnesota's frozen lakes. °°^" °w""° Nnee' Loon, • a a °us,e° _ s, But the Plunges are so much more than that. They're the kind of fun and exciting events that •n a ° „�,P,,,�•,a „„ , �, . you really have to experience to understand. So • grab a friend, coworker, family member or go solo — register today and you'll have bragging New Loon sign rights for years to come. Not just anyone can say they jumped into a Minnesota lake in the at lake access dead of winter, right? July 4th Boat Parade Winner Summer picnic Eurasian water milfoil management The 2012 growing season presented many challenges for management of invasive species. A mild 2011 -2012 winter with little ice cover gave EWM a good head start and allowed for its survival under the ice. Compiled with an early ice out, lack of rainfall and one of the hottest years on record, aquatic plants had perfect conditions to proliferate. PLM was contracted to treat -11 acres of EWM, primarily in the two SW bays. The treated areas initially had great results and EWM in the treatment areas showed great control. As the water began to recede, due to the lack of rainfall and many days of hot dry sunny weather, it was discovered that the EWM and a Hybrid Milfoil had re- turned. Hybrid Milfoil is a cross -breed of the native milfoil and the non - native EWM. The growth characteristics of the Hybrid Milfoil varies and its presence alters the treatment products, timing and application rates. PLM has teamed up with the leading researchers and product manufacturers to identify the strand of Hybrid Milfoil and deter- mine an effective product and application rate for the Hybrid Milfoil, using plants from Crooked Lake. PLM has made recommendations to the CLAA regarding management of Milfoil (both hybrid and Eurasian). Three full lake surveys have been conducted showing that EWM has likely reached its capacity. With the addition of hybrid milfoil (classified as Eurasian in recent surveys), PLM is recommending that a Lake Vegetation Management Plan be completed to effectively manage the milfoil. We have expressed that small scale management is not going to solve the problem lake -wide but merely apply small band aids to certain areas. PLM is encouraging the association to spend as much time as necessary to write the plan and design a long term funding mechanism that encourages na- tive plant growth, protects property values, and provides a long term solution on a lake -wide basis. PLM has proven that this process will provide the most environmentally and cost effective solution with ggreat benefit to the property owners on this precious rewurce. CLAA volunteer terms up for re- election Secretary Treasurer L Quadrant Leaders —NW & SE Quadrant Leader —SE