HomeMy WebLinkAboutCC December 4, 1990
DATE: December 4, 1990
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ITEMS GIVEN TO THE CITY COUNCIL
Special Closed City Council Minutes - November 20, 1990
Regular City Council Minutes - November 20, 1990
Ordinance No. 8ppp
Ordinance No. 37C
Planning and zoning Commission Minutes - November 13, 1990
Special City Council Minutes - November 15, 1990
park and Recreation Commission Minutes - November 15, 1990
Andover Home Rule Charter Commission Minutes - November 14, 1990
Letters from Residents to Fire Department
Letter from Justin Blum, State of Minnesota - October 10, 1990
Letter from William Makela, League of Minnesota Cities
PLEASE ADDRESS THESE ITEMS AT THIS MEETING OR PUT THEM ON THE NEXT
AGENDA.
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THANK YOU.
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:: ~WHAT'S___HAF!PENING 1_ ::
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:: December 4, 1990 ::
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~~ - A Budget Hearing is scheduled for 12/6/90 at **
~: 7:30 p.m. Packets will be given out Tuesday ::
:: evening, 12/4/90. ::
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~: The ad for the hearing appeared in the Union on ::
~~ 11/30/90. **
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~~ - The School District 11 Budget Hearing is **
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~~ scheduled for 12/4/90. **
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~~ - The School District 15 Budget Hearing is **
~: scheduled for 12/10/90. ::
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. 'Department:
Department of Natural Resources
--ro rn +to lf€.L1 _
State of Minnesota (j
Office Memorandum
Date: October 10, 1990
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From:
To: Tom Hovey
Area Hydrologist, Metro Region
Division of Waters
Justin Blum, Hydrologist ~
THRU: Brian Rongitsch8~~
Supervisor, Technical Analysis Unit
Division of Waters
Phone:
297-4605
Subject:
Work Plan for Round Lake Seepage Investigation, Anoka Co.
Introduction:
At your request, I am submitting a work plan for the study of the impact that Mr. Slyzuk's
pumping (Appropriations permit #88-6014) has had on water levels in Round Lake. As we
have discussed, I have started on this investigation already. However, I do believe that
writing down these types of things can be very helpful to keep the goals of the project firmly
in sight.
The original work on this problem done by Eric Mohring was quite a good start. I believe
that additional study will provide some quantitative estimates of the regional gradient and
flow volumes. In addition, comparison of ground water flow volumes under pumping and
non-pumping conditions can be made. Hopefully, this type of analysis can show the impact
of pumping and a then rational determination made with respect to Mr. Slyzuk's permit
application.
Work Plan:
Water Level Data:
o Obtain most recent observation well and lake level data for Anoka County.
o For those lakes in the sand plain, show lake level declines from 86' to present. In
particular look at rate of decline. Compare rates of decline for lake levels and ground
water levels. If possible, compare rates of decline in lake levels between times of
pumping and non-pumping.
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Precipitation Records:
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o
Obtain precipitation records for stations in the sand plain area. Tie precipitation to
lake levels.
Pumping Rates:
o Obtain electrical power records from Appropriator and make estimates of flow
volumes.
Ground Water Modeling:
o Investigate computer flow models available to simulate pumping and non pumping
conditions. If possible, simulate impacts of pumping both regionally and locally.
Use flow model to provide quantitative esimates of ditch effects on lake levels.
Field Work:
o Determine if peizometers installed earlier are still intact and usable. Take water level
readings.
o Survey current elevation of ditch water surface. Install level gauge in ditch.
o Use a metal detector to fmd culvert under Co. Rd. 9 that is reported to exist.
Conclusion:
The field work portion of this plan has almost been completed. The level gauge in the ditch
is yet to be installed. The piezometers are usable. Unfortunately, the metal detector survey
was not successful. I believe that the work outlined above will put to rest any further
questions as to the Appropriator's impact on lake levels. If you should have any questions
or suggestions please do not hesitate to call me.
:_)
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CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
Regular city council Meeting
December 4, 1990
7:30 P.M.
Call to Order
Resident Forum
Agenda Approval
Approval of Minutes
Discussion items
1. Junkyard License Approvals
2. variance/Fire station/139th & Crosstown
3. License Approvals
staff, Committee, Commission
HRA MTG.
4. Water & Sewer Budget
5. voting Equipment
6. Authorize Ad/Lot & property Sale
Non-Discussion Items
7. Receive Feasibility Report/90-23/Clemens Corner
8. Approve Change Order #2/90-5/Hidden Creek East
3rd
Other Business
9. purchase of hose/Fire Department
10. Bob Dillon Discussion
Approval of Claims
Adjournment
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
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AGENDA SECTION ORIGINATING DEPARTMENT APPROVED FOR
AGENDA
NO. Approval of Minutes
Admin. ~
ITEM V. Volk b~ BY: ~,
NO. BY:
The City Counc il is requested to approve the following minutes:
November 20, 1990 Regular Meeting ( Elling absent)
November 20, 1990 Closed Meeting ( Elling absent)
COUNCIL ACTION
MOTION BY SECOND BY
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
December 4, 1990
DATE
AGeNDA SECTION Staff,
NO. Committee, Commission
ORIGINATING DEPARTMENT.1)
Planning ~
David L. Carlberg,
City planner
APPROVED FOR
AGENDA
ITEM Junkyard License
NO. Renewals
I.
BY:
BY:~\
On December 3, 1990, follow-up inspections were made on the
following junkyards for their license renewals for 1991.
1. Mom's Auto Salvage
2. Rite-Away Auto Salvage
3. Auto, Truck & Van Salvage
Staff recommends the license renewals be approved.
MOTION BY
TO
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
December 4, 1990
DATE
AGeNDA seCTION ORIGINATING DEPARTMENT . 'I)
NO. Discussion Items Planning ~
ITEM 2. Variance - City of David L. Carlberg,
NO, ~~~~~e~ ~r~~~~~:~dR~:~laD~: city planner
APPROVED FOR
AGeNDA
BY: \\.
REQUEST
The Planning & zoning Commission at its regular meeting on
November 13, 1990, reviewed the request for a variance by the City
of Andover to allow a ten (10) foot encroachment into the
sideyard setback along a major arterial (Crosstown Boulevard).
BACKGROUND
Ordinance No.8, Section 6.02 establishes setback requirements
along a major arterial. In a Neighborhood Business District the
minimum setback is 50 feet. The building is required by Ordinance
to be setback a minimum of 100 feet from the centerline of
Crosstown Boulevard.
REVIEW
Although the City (Fire Department) is requesting a variance of
ten (10) feet, Fire Station #1 will only be encroaching 4-5 feet
into the side yard setback. The reason for the additional footage
is to allow flexibilty in placing the building.
Bob Peach, Andover Fire Fighter, will be available at the meeting
to answer questions on the variance request.
RECOMMENDATION
It is the recommendation of the Planning & zoning Commission that
the request for the variance be denied. The Commission finds no
hardship exists due to the unique shape or topography of the
parcel and that the land owner would not be precluded reasonable
use of the property as established in Ordinance No.8, Section
5.04.
Attached are the Planning and zoning Commission packet materials,
the minutes from the November 13, 1990 meeting and a Resolution
for your adoption.
MOTION BY
-.., TO
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R -90
A RESOLUTION DENYING THE VARIANCE REQUEST OF THE CITY OF
ANDOVER TO ALLOW FOR A TEN (10) FOOT ENCROACHMENT INTO THE
SIDEYARD SETBACK ALONG A MAJOR ARTERIAL (CROSSTOWN BOULEVARD)
FOR THE CONSTRUCTION OF FIRE STATION #1 LOCATED AT THE SOUTHEAST
CORNER OF 139TH AVENUE NW AND CROSSTOWN BOULEVARD.
WHEREAS, the City of Andover has requested a variance to
allow for a ten (10) foot encroachment into the sideyard setback
along a major arterial to allow for the construction of Fire
station #1; and
WHEREAS, the Planning & zoning Commission has reviewed the
request and has determined that said request does not meet the
criteria of Ordinance No.8, Section 5.04 in that no hardship
exists due to the unique shape or topography of the property which
would preclude reasonable use of the property; and
WHEREAS, the Planning and zoning Commission finds that the
request does not meet the established setback requirements
specified in Ordinance No.8, section 6.02;
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Andover hereby agrees with the recommendation of the
Planning & zoning Commission and hereby denies the request of the
City of Andover to allow for a ten (10) foot encroachment into the
sideyard setback along a major arterial (Crosstown Boulevard) for
the construction of Fire Station #1.
Adopted by the City Council of the City of Andover this
4th day of December, 1990.
CITY OF ANDOVER
James E. Elling, Mayor
ATTEST:
victoria Volk, City Clerk
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Planning and ZonIng Commission Meeting
Minutes - November 13, 1990
Page 3
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VARIANCE - CITY OF ANDOVER - SIDEYARD SETBACK FROM A MAJOR ARTERIAL
Mr. Carlberg explaIned the variance request by the City to allow a
10-foot encroachment Into the sideyard setback along a major arterIal,
Crosstown Boulevard. This Is for the proposed Fire StatIon No. 1 on
the corner of 139th Avenue and Crosstown Boulevard in an NB zone.
With the clarifIcation of 139th Avenue designated as the front yard,
the setback encroachment is actually five feet. He noted that there
appears to be some inconsIstency In the ordInance, as Ordinance 8PP
changed the setback along major arterial streets to,40 feet in the R-4
zone. He also referred to two other variances given in the past for
similiar situatIons along this major arterial, one for Riccar Heating
and Air Conditioning and one for five houses on Crosstown after the
the road was widened.
The Commission discussed the setback along major arterial streets, the
general consensus being that the setback should be 50 feet for safety
reasons. In discussing this variance request, the Commisison asked
what is the hardship in this case. Mr. Carlberg explained it is a
narrow lot, and the site plan shows what the_Fire Department needs for
that site. Commissioner Ferris didn't feel the other variances
approved in the past had any bearing on this request. Chairperson
Pease and Commissioner Vistad felt the City should be following its
own ordinances. Commissioner Peek noted the site plan is not accurate
in that It does not reflect the 10-foot encroachment.
There was a question as to whether the request should be sent back to
the BuildIng Committee because of the discrepancies or whether to
forward It to the CouncIl with a recommendatIon. CommIssioner Ferris
felt the proper procedure Is to forward it to the Council. Mr.
Carlberg stated he would recommend to the BuildIng CommIttee that the
buIldIng be placed so no variance Is requIred. At thIs poInt he felt
the request should be denIed. He also felt that no one from the
CommIttee was at the meetIng because they were not made aware that
this would be on tonIght's agenda.
"::,-:MOTION- by Ferrl s, Secondedby-Col eman,' that--the PlannIng and ZonIng
CommissIon recommend to the CIty CouncIl denIal wIth reason for a
varIance request by the CIty of Andover for sideyard setback
encroachment of ten feet for the constructIon of Fire Station No. 1 at
the IntersectIon of 139th and Crosstown.
That the criteria for acceptance of variance clearly states that there
,:-:.::::-~-=-..:.must_ be- a _hardship and .the hardsh i pcannot be::cr-ea ted-by-:the 'st'r-ucture
to be erected. In this particular case, there Is no hardship which
can be shown. There Is no attempt to show a har-dshlp. The only -,
hardship is the plan is bigger than the lot.
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Planning and Zoning Commission Meeting
MInutes - November 13, 1990
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(Variance - Andover/Sideyard Setback from a Major Arterial, ContInued)
(MOTION ContInued)
That the CIty has the responsibIlIty to act as a resIdent or as a
developer In a partIcular case such as thIs and to follow all the
ordInances whIch are applIcable. In thIs partIcular case the
ordInance deems that there Is no way but to deny due to a lack of a
hardshIp. DISCUSSION FOR THE RECORD:
CommIssIoner FerrIs - QuotIng from the MInutes of the PlannIng and
ZonIng CommIssion of AprIl 12, 1988, In a quote from Mr. Jacobson,
"that when you are dealIng with a varIance, there has to be a
hardship. The State law says you have to meet three criterIa in order
to meet a varIance. And we just don't have any of them." The law has
not changed, our ordinances remain the same. I think the
then-CommIssIoner who Is now a Councilmember has a good point.
CommissIoner Peek - The graphic exhibit presented actually
demonstrates that a setback is not necessary. It leads him to belIeve
that the building may be able to be placed on the site without the
requirement of a varIance. Mr. Carlberg stated as proposed, the
building does encroach. Commissioner Peek noted the graphics may be
wrong, but It demonstrates that there is a potential solution not
requiring a setback variance.
VOTE ON MOTION: CarrIed on a 6-Yes, i-Absent (Jonak) vote
Commissioner Vistad - On the document dated April 12, 1988, when the
hardshIp Is self-created, the Supreme Court has ruled-It does not mean
valId undue hardshIp. Also, reasonable use of the property can be
made wIthout the varIance. If the sIze of the lot they purchased Is
too small to fIt theIr needs, they can always purchase a larger one.
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ThIs Is to be placed on the December 4 CouncIl Agenda.
The Commission recessed at 8:30; reconvened at 8:37 p.m.
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The CommIssIon agreed the Comprehensive Task Force should address the
sideyard setback requirements in Ordinance 8, the general feeling
being It should be 50 feet from major arterIals.
I~~~;~~~~~~ RELATED TO ORDINANCE NO.44.FENCING"
i Mr. Carlberg reportea-~ fIndIngs on FHA fInancIng for those
! propertIes adjacent to th~nkYards/automotIve recyclIng yards. The
: \ letter receIved from Thomas Feenll;-M~ger of HUD on AprIl 2 Is very
,~ general. In talkIng to Angle DItty, Ap~l~er for HUD, on October 24,
It appears the problem is not prImarIly with~~cing but with the
Junkyards themselves. ______
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CITY OF ANDOVER
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REQUEST FOR PLANNING COMMISSION ACTION
November 13, 1990
DATE
ORIGINATING DePARTMeNT
Planning ~
David L. Carlberg
ByFity Planner
AGeNDA ITeM
4. Variance, City of
Andover, Sideyard
Setback (139th Ave
& Crosstown Blvd.)
APPRoveD FOR
AGENDA
BY:
REQUEST
The Andover Planning and Zoning Commission is asked to review the
variance request by the City of Andover to allow a ten (10) foot
encroachment into the sideyard setback along a major arterial
(Crosstown Boulevard).
Location and Zoning
The proposed Fire Station #1 will be located at the southeast
corner of 139th Avenue NW and Crosstown Boulevard.
The site is zoned NB, Neighborhood Business.
Review
The proposed Fire Station No.1 being located on a corner, will
front on 139th Avenue NW, the shortest dimension of the two public
streets and have a sideyard along Crosstown Boulevard (County
State Aid Highway No. 18).
Crosstown Boulevard is classified as a County State Aid Highway
and at the present time a 100 foot right-of-way exists.
Applicable Ordinances
Ordinance #8, Sections 4.15 and 6.02, establishes setback
-requirements along County-roads. Along County roads without total
right-of-way taken, the building setback is 100 feet from
centerline in Neighborhood Business Districts. Along County roads
where total right-of-way has been taken, a 50 foot setback is
required. The City in this case is requesting a 40 foot setback
from Crosstown Blvd.
Ordinance #8 allows the-City to grant a variance to the
requirements of the Zoning Ordinance if the strict interpretation
of the Ordinance will cause undue hardship to the property owner.
The Planning and Zoning Commission should review the request using
the following criteria:
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Page Two
Variance Sideyard Setback - City of Andover
November 13, 1990
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1. Does the strict interpretation of the Ordinance cause
practical difficulties and/or unnecessary hardships to the
property owners?
2. Is the hardship caused by the unique physical features of the
land, including shape or condition of the parcel?
3. Will the variance be detrimental to the public welfare?
4. Is the variance necessary to allow the property owner the
reasonable use of the property?
The hardship in this case is difficult to define since the
hardship is self created and does not meet the criteria listed
above. A similar variance was granted to Riccar Heating and Air
Conditioning along Crosstown Boulevard in 1988. The request was
the same, a 40 foot sideyard setback versus the required 50 foot
setback. The Riccar variance, although controversial, was granted
because the full right-of-way along Crosstown Boulevard was
considered taken and future expansion was unlikely. The
Commission should consider the Riccar variance when making
the decision on approval or denial of this variance.
The Commission should also consider the prime location of Fire
Station No.1 in an area with a limited amount of viable sites and
the need for the station to serve area residents with fire
protection.
Commission Options
A. The Andover Planning and Zoning Commission may recommend
approval of the variance requested by the City of Andover to
allow for the construction of Fire Station No. 1 encroaching
10 feet into the sideyard setback along Crosstown Boulevard
and in doing so state the reasons for approval.
B. The Andover Planning and Zoning Commission may recommend
denial of the variance requested by the City of Andover to
allow for the construction of Fire Station No. 1 encroaching
10 feet into the sideyard setback along Crosstown Boulevard
and in doing so state the reasons for denial.
C. The Andover Planning and Zoning Commission may table the item.
Staff Recommendation
Staff recommends Option A.
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CITY of ANDOVER
1685 CROSSTOWN BOULeVARD N.W. . ANDOVER, MINNESOTA 55304 . (612) 755-5100
VARIANCE REQUEST FORM
Property Address
Legal Description of Property:
(Fill in whichever is apporpriate):
Lot
Block
Addition
~at Parcel PIN
~ (If metes and bounds, attach the complete legal)
~ '
********************************************************************
Description of Request '1Lg./lf?;~+ 10 I /1 &h ~
~h.ZC ~::.l~<M- ;/jf A':P"dd. a/if
LU./-kd,
h~~f
.
Specific Hardship
Section of Ordinance ~. 02.
Current zoning
NP.
*********************************************************************
Name of Applicant ('~ I'~ o~ Il-nt'/otfe.r
Address /&95" CY4~-b...",- 6t'Ju./ltJa.rd AJuJ
Home phone Business Phone
Signat"'" JJ""n4;/. a.~
'! 5"5' - S'IOO
Date IO~//'16
I
*********************************************************************
Property Owner (Fee Owner)
(If different from above)
Address
Home Phone
'~J Signature
Business Phone
Date
*********************************************************************
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VARIANCE
PAGE 2
The following information shall be submitted prior to review by the
city of Andover:
1. A scaled drawing of the property and structures affected
showing: scale and north arrow; dimensions of the property and
structures; front, side and rear yard building setbacks;
adjacent streets; and location and use of existing structures
within 100 feet.
2. Application Fee: Single Family - $50.00
Other Requests - $75.00
Date Paid ilJ ~~
Receipt #
CRITERIA FOR GRANTING A VARIANCE
In granting a variance, the City Council shall consider the advice and
recommendation of the Planning and Zoning Commission and:
1. If the City Council finds that the request if it will be in
keeping with the spirit and intent of this Ordinance.
2. If it finds that strict enforcement of this Ordinance will
cause undue hardship because of circumstances unique to the
individual property under consideration.
3. If it finds that denying the request does not deny reasonable
use of the property.
4. Economic considerations shall not consti~ute an undue hardship
if reasonable use of the property exists under the terms of
the Ordinance.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE
December 4, 1990
AGeNDA SECTION
NO. Discussion Items
ORIGINATING DEPARTMeNT
APPROVED FOR
AGENDA
ITeM
NO. License Approvals
..~.
Admin.
BY: u u~ 1 ',\~'
BY:
The City Council is requested to approve the following 1991
licenses:
Cigarette
Merwin Drug
Cigarette & On-sale Non-Intoxicating Liquor
Tasty Pizza VII
COUNCIL ACTION
MOTION BY
SECOND BY
'_J
,
TO
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE nA"'AmhAr Lt. 1 QQn
AGENDA SECTION
NO. Staff, Commi ttee, Comm.
ORIGINATING DEPARTMeNT
Finance
APPROVED FOR
AGeNDA
ITEM
NO. 4.
Water and Sewer
-. '..
BY: ~~ward
D. KOOliCk~
ni ....
\\.
BY: \.
REQUEST
The Andover City Council is requested to review and provide
direction regarding the 1991 Water and Sewer Fund budgets.
BACKGROUND
The expenditure budgets for the Water and Sewer Funds were
prepared by Frank Stone based on previous years history and his
expectations of what is needed in the coming year. I prepared the
revenue estimates based on past billings and an estimate of new
accounts. Each fund is described in more detail below.
WATER FUND
Revenues - The major source of revenue is from general customer
user fees. The estimated revenue was based on the 1990
average gallons per customer, the proposed 1991 rate per
thousand gallons and an estimate of the number of new
accounts. Attached you will find a summary of water revenue
history and the calculation of the proposed 1991 rate.
Please note that the budget does not anticipate raising the
user rate for 1991.
Expenses-
Source, Storage and Treatment - The increase in this area is
due to two factors. First, electrical needs are
anticipated to increase due to the new tower and
controls. Also adding to the increase in this area is
the anticipated checking and pulling of Well #2.
COUNCIL ACTION
MOTION BY
,"
.'-.../ TO
SECOND BY
City Council Meeting
Water and Sewer Fund Budgets
December 4, 1990
~
Expenses (Con't) -
WATER FUND (Con't)
Distribution - No major increases are anticipated. This
department shows a decrease from 1990 budget due to less
equipment purchases. The following is a summary of the
capital outlay included on the equipment line:
Bobcat Skid Loader & Trailer
Water Line Locator
One-Ton 4x4 Truck with Utility
Box and Crane (1/2 of Cost)
Total
$20,000
$ 3,000
$12,500
$35,500
Administration - Majority of increase is in salary area.
Half of the increase is due to a reallocation of the City
Administrator's salary. The 1990 budget did not include
any costs for this position. The 1991 budget includes
ten percent of the Administrator's salary to reflect the
estimated time he spends on water related matters. The
other half of the increase relates to underestimating the
Utility Billing Clerk salary for 1990.
SEWER FUND
Revenue - The major source of revenue is from user fees. The
estimated revenue was based current rates and an estimate of
new accounts. Attached you will find a summary of sewer
revenue history and the estimated revenue under three
different scenarios. The proposed budget is based on the no
increase scenario.
Expenses -
Collection - This increase in this area is from a number of
sources. Almost half of the increase, $11,055, is from
the MWCC. The remainder is spread over several areas.
First, the increase in the salary line is due to budgeting
six months of summer help at union scale. In previous
years we have been able to pay them less than this amount.
Secondly, the 1991 budget is the first year of budgeting
Gopher State One Calls. The third source is the capital
outlay included on the equipment line which is as follows:
o
Gas Detector
One-Ton 4x4 Truck with Utility
Box and Crane (1/2 of Cost)
Total
1,700
$12,500
$14,200
City Council Meeting
Water and Sewer Fund Budgets
December 4, 1990
u
SEWER FUND (Con't)
Expenses (Con't) -
Administration - Increase in this area is due to reallocation
of Administrator's salary and budgeted transfer to pay the
sewer's portion of the 1990 equipment certificates. This
transfer will allow the City to decrease its tax levy by an
equal amount and in essence, results in the sewer fund paying
for its own equipment, instead of using tax dollars.
MISCELLANEOUS ITEMS
The two proposed budgets do not include several items on which
staff would like direction. First, attached you will find a
proposal from Metro Relations regarding MWCC oversight services.
The fee for the year of 1991 would be $1,250. There is a
contingency amount of $1,949 in the sewer fund which could cover
this item. Should City Council desire to add this to the budget,
an adjustment would be needed as well as a motion authorizing the
Mayor to sign the agreement.
The second item relates to the
Sewer budgets both include six
expressed an interest in using
employee on a permanent basis.
the salary and benefits in the
the budget is needed since the
use of summer help. The Water and
months of summer help. Frank has
this amount to hire the temporary
There are adequate funds to cover
budget currently. No adjustment to
funds are already budgeted.
CITY COUNCIL OPTIONS
1. Approve budgets as presented by approving the resolution.
OR
Approve the budgets with changes desired by City Council
by approving the resolution with amended amounts.
OR
Request additional data prior to approving budgets.
o
~
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City Council Meeting
Water and Sewer Fund Budgets
December 4, 1990
CITY COUNCIL OPTIONS (Con't)
2. Authorize Mayor to sign agreement with Metro Relations and
amend the budget accordingly.
OR
Decline to enter into the agreement.
OR
Request Mr. Franchett to attend the next meeting to answer
Council's questions.
3. Provide direction regarding the use of summer help versus a
full-time employee.
OR
Refer this matter to the personnel committee.
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
\
o
RES. NO. R
-90
A RESOLUTION ESTABLISHING THE 1991 WATER AND SEWER FUND BUDGETS.
WHEREAS, the City of Andover water and sewer systems are
supported primarily by users through the payment of user fees; and
WHEREAS, the City of Andover has the desire and
responsibility to appropriately and efficiently manage the use of
these fees; and
WHEREAS, the preparation and adoption of operating budgets is
recognized as sound financial practice and a proven method for
planning and monitoring financial progress.
NOW, THEREFORE BE IT RESOLVED that the City Council of the
City of Andover hereby establishes the 1991 Water Fund budget as
follows:
Revenues
User Fees $
Meter Sales
Permit Fees
Other Revenue
Total $
194, 572
20,000
10,000
8,500
233, 072
Expenses
Source Storage
and Treatment $
Distribution
Administration
Total $
76,495
112,382
44,195
233, 072
BE IT FURTHER RESOLVED that the City Council of the City of
Andover hereby establishes the 1991 Sewer Fund budget as follows:
Revenues
User Fees $
Transfer from
Sewer Conn.
Fund
Other Revenue
Total $
345,969
30,500
15,500
391,969
Expenses
Collection $
Administration
Transfer to Cert.
of Indebtedness
Fund
Total $
314, 513
39,826
37,630
391,969
Adopted by the City Council of the City of Andover on this 4th
day of December ,1990.
ATTEST:
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Victoria Volk - City Clerk
CITY OF ANDOVER
James E. Elling - Mayor
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METRO RELATIONS INC.
October 1, 1990
r
:, )
James Schrantz
Administrator
1685 Crosstown Blvd
Andover, MN 55303
NW
f I i~ r _ {, r.... ~., ., ...
I'"~"~ ,"'... ,. '.',' "~-
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- ' "r \/'JDOVEi'? _
Dear Mr. Schrantz:
What is the most costly line item in many city budgets?
What public agency pays many of the highest wages and fringe
benefits in the metropolitan area?
What public agency gets 95 percent of its $120,000,000 operating
revenues from cities?
What public agency that serves cities exclusively has no direct
city voice in its affairs?
The answer to all of these questions is:
Control Commission.
the Metropolitan Waste
The Metropolitan Waste Control Commission (MWCC) ranks right
behind the Metropolitan Transit Commission (MTC) with the second
largest budget of all the metropolitan agencies. Contrary to the
MTC, which receives its revenues from the fare box, the state
government, the federal government, as well as a tax within each
city, the MWCC gets 95 percent of its current $120,000,000 budget
from the cities. That means the cities must come up with
$114,000,000. And there is no opting out!
The MWCC charges continue to grow.
are forced to curtail some municipal
revenues, the cost of wastewater
historically unprecedented rates.
At a time when many cities
services because of reduced
treatment is going up at
The MWCC is not subject to any budgetary constraints such as the
levy limit law imposed on cities. It can raise rates at will.
THE PROBLEM: No one speaks for the cities.
consistently and intensively watching the
advocating the interests of cities. There is no
doing analyses to assure that HWCC activities
are necessary and in the interests of its users,
There is no one
Commission and
one consistently
and expenditures
the cities.
Such lack of oversight has contributed to some known, and
probably many unknown, excessive expenditures in the past. For
example, at the present time many MWCC personnel and fringe
benefit costs far exceed comparable municipal personnel and
fringe benefit costs. Yet, it is the cities which pay these
costs. In addition, not only are these expenditures a direct
added cost through rate charges to cities, but a secondary cost
~ is that such practice complicates municipal labor negotiations.
5913 Chowen South. Minneapolis, Minnesota 55410 . (612) 926-6201
~
THE SOLUTION: Metro Relations, Inc. has been established to
provide an ongoing MWCC oversight, analysis and advocacy service
for your city and other cities. It will assure the presence of
the interests of cities at Commission discussions and
deliberations. It will provide analyses of Commission issues
from the municipal perspective, and will advocate, when
appropriate, the interests of your city and others with the
Commission.
No city can
consistently
professional
provided for
afford on its own to provide such service
and in depth. But by joint action, an on-going
monitoring, analysis and advocacy service can be
a very low individual municipal investment.
What are the BENEFITS? A major focus will be on keeping MWCC
budget increases to absolute necessary levels. Success in
keeping an MWCC budget increase down just 1 percent would save
the cities over a million dollars in one year, and would multiply
many times over the small investment in Metro Relations, Inc.
For the first time your city and the other cities will have an
on-going professional presence with the Commission, someone who
knows the system and knows the process.
The investment in Metro Relations, Inc. is not competi ti ve with
other general fund priorities, or such memberships as the
Association of Metropolitan Municipalities or the League of
Minnesota Cities. Because the focus of Metro Relations, Inc. is
exclusi vely on the MWCC, the city's subscription fee can, and
appropriately should, be a part of the municipal sewer service
enterprise budget.
To assure effective coordination Metro Relations Inc. will meet
regularly with the appropriate Board committee of the the
Association of Metropolitan Municipalities.
I will be the program's principal staff person. I have the
qualifications and capabilities to make the program work
effectively. I was Executive Director and Department Director
for the Metropolitan Council. I know well the operations of the
MWCC from these several years of oversight responsibilities and
other more recent studies.
I also understand the needs and concerns of cities. This stems
from my term as Executive Director of the Association of
Metropolitan Municipalities. I know the system. I am skilled at
working in the process. I will represent the participating
cities well.
,_J
,. ')
'-...J Support for the service is on a subscription basis. Subscription
fees vary depending on the city's use of the wastewater system,
ranging from a low of $1250 to a high of $5850. Compare these
modest amounts to the charges you now pay to the MWCC.
Enclosed are a list of questions and answers and an agreement
to establish the city as a participating member. The agreement
also sets forth the amount of the city's annual investment as a
participating city.
I look forward to this opportunity of service to make your city
and others more effective in the metropolitan area.
I will be pleased to meet wi th you at any time to discuss the
proposal.
~ncersQ~/
E. Franchett
Enc.
EEF.tm
')
'--/
:J
QUESTIONS AND ANSWERS
What is Metro Relations Inc.?
Metro Relations Inc. is a corporation established on behalf of
cities to monitor closely the activities of the Metropolitan
Waste Control Commission (MWCC), to analyze MWCC issues and to
advocate the interests of participating cities with the MWCC.
Why is Metro Relations Inc. necessary?
The cities in this metropolitan area now pay well over
$100,000,000 each year to the Metropolitan Waste Control
Commission, yet cities have no direct voice in how or at what
cost service is to be provided. Metro Relations Inc. will
conduct ongoing analyses of MWCC issues on behalf of
participating cities, will be present at all Commission
deliberations, will communicate regularly on MWCC issues with
participating cities, and will advocate the interests of
participating cities when appropriate.
Who decides what the Co..ission does?
It is the Commission which decides what the Commission does,
within the context of the broad policies laid down by the
Metropolitan Council. Commissioners are appointed by the
Metropolitan Council, which in turn is appointed by the Governor.
The Chair of the MWCC is also appointed by the Governor.
What viII Metro Relations Inc. do for the participating cities?
Metro Relations Inc. will:
1. Represent the participating cities at Commission and
Committee meetings.
2.. Analyze key MWCC issues of importance to
participating cities.
3. Analyze MWCC budgets and participate in the budget
-making process on behalf of the participating cities.
4. Advocate the interests of participating cities with
the MWCC.
:~
5. Report regularly to the participating cities on key
MWCC issues.
1
~
6. Alert participating cities when issnes before the
Commission warrant immediate attention and action.
Why is it necessary at this time to have cities represented with
the MWCC?
The costs of wastewater treatment are going np at historically
unprecedented rates. Among other things, the MWCC now
compensates some of its employees at salaries, wages and fringe
benefits which far exceed those of cities. Cities pay these
costs through their rates and SAC charges. These costs have now
reached a level which warrants that the cities have a strong,
informed, regular and consistent professional presence with the
Commission, and keep themselves informed with ongoing analyses of
key MWCC issues so that appropriate action can be taken.
What will be the benefits?
Money! Among other things. Succeeding in keeping proposed MWCC
increases down just 1 Percent will multiply many times over the
cities' small investment in Metro Relations Inc.
Also, for the first time in the history of the Commission, there
will be on-going analyses of MWCC issues and advocacy for the
cities interests at all Commission deliberations. No city can
afford to do this consistently on its own, yet it becomes
extremely cost effective as a joint effort.
How do we know Metro Relations Inc. will get results?
Success depends on the capabilities, track record and commitment
of the key person involved. The person committed to lead and
staff this program is a top urban government professional with
over twenty years experience. He is known to many city managers
in the area with whom he has worked as a competent, capable and
effective professional of high integrity.
His background and experience have prepared him exceedingly well
to undertake the program. He previously served as Executive
Dir'ector of the Association of Metropolitan Municipalities and
Executive Director of the Metropolitan Council, and has conducted
his own government relations and planning firm for the past three
years.
, "
,~.J
2
" '\
,-.-J
:~
Who is Gene Franchett?
Eugene E. Franchett is owner and president of Metro Relations,
Inc. He has directed his own firm of Gene Franchett and
Associates, doing planning and government relations, for the past
three years. His background is rich in government affairs
including:
Executive Director
Metropolitan Council
Department Director
Metropolitan Council
Executive Director
Association of Metropolitan Municipalities
Executive Director
Governor's Task Force on Metropolitan Problems (Wisc.)
Executive Director
Fox Valley Council of Governments (Wise.)
He has written national award winning reports. He was named
outstanding regional council executive director in the country in
1983 and outstanding public administrator in Minnesota.
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AGREEMENT
AGREEMENT made this
ci ty of A-/YLJ/"'l/h~~
the "City", and Metro
"MRI".
day of , 1990 between the
, Minnesota, hereinafter referred to as
Relations Inc., hereinafter referred to as
WITNESSETH
WHEREAS, it is in the interest of the city to engage the services
of MRI to monitor on behalf of the city the operations and
activities of the Metropolitan Waste Control Commission,
hereinafter referred to as "MWCC", to conduct research and
analyses of MWCC matters, and to undertake related activities,
and
WHEREAS, it is in the interest of the city to share the cost of
such monitoring and analyses with other cities of like interests
who shall also contract with MRI for this same purpose, and
WHEREAS, MRI and its principal agent, Eugene E.
particularly knowledgeable and competent to
monitoring and analyses
Franchett, is
conduct such
NOW, THEREFORE, it is agreed as follows
AGREEMENT
A. Character and Extent of Services
1. MRI agrees to provide services as follows:
a. To be present on behalf of the city and the other
participating cities at MWCC commission meetings and
committee meetings.
b. To analyze key MWCC issues of importance to the city
and the other participating cities.
c. To analyze MWCC budgets and participate in the budget-
making process on behalf of the city and the other
participating cities and make recommendations on behalf of
the participating cities.
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d. To advocate the interests of the city in common with
the other participating cities with the MWCC.
e. To notify within a reasonable time the
administrative officer of the city and the
participating cities when MRI determines that issues
the commission warrant immediate attention and action.
chief
other
before
f. To report in writing regularly to the city and the
other participating cities on key MWCC issues.
B. Compensation
1. The services performed by MRI shall be paid by annual
subscriptions by each participating municipality. The amount
of each city's subscription shall vary from $1250 to $5850 per
year depending on the extent of the city's use of the regional
waste water treatment system. The minimum and maximum shall be
adjusted annually for inflation at a rate determined by the
Cons~er Price Index. The subscription fee for the city in 1991
is (1/L/2t)O~ . Such subscription fee shall be paid by the
city as follows: One-half on or before February 1 of each year
and one-half on or before August 1 of each year.
C. Duration and Termination
1. This agreement is made contingent upon
like contracts by not less than seven cities,
that contingency MRI shall give written
effectiveness of the contract to each city.
the execution of
and tipon meeting
notice of the
2. This agreement shall be in effect for one year commencing
January 1, 1991 and ending December 31, 1991, HOWEVER it shall
renew automatically each subsequent year unless Notice of
Termination shall be given pursuant to Paragraph (a) following.
a. Either the city or MRI may terminate this agreement by
giving the other party written notice on or before October 1
of any year giving notice of termination at the end of that
calendar year; and the agreement shall continue until the
effective date of such termination. A notice of termination
may be rescinded by either party at any time.
c. This agreement shall be terminated at the end of the
calendar year when the number of participating municipalities
is reduced to less than the number of participating
municipalities required to put the agreement into effect.
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D. Miscellaneous
1. Execution of this Agreement does not create a contract of
employment. MRI and Eugene E. Franchett are and shall remain
independent contractors, therefore the city shall not be
responsible for payment of social security or withholding
taxes, nor for unemployment or worker's compensation insurance
or other benefits.
2. If the city resolves to retain MRI to pursue a matter of
special interest with the MWCC it may do so provided the matter
is not in conflict with the interests of the other
participa ting cities, and MRI shall receive an additional fee
for such services which shall be based on its standard per diem
fees.
IN WITNESS WHEREOF, the parties have executed this agreement the
day and year first above written.
City
By:
Its
By:
Its
Date
Dat
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE np~pmhpr 4 lQQO
AGENDA SECTION ORIGINATING DEPARTMENT
NO. Staff, Committee, Comm
APPROVED FOR
AGENDA
ITEM
NO.
s:
voting Equipment
Admin. ~'
.. ...., 1. ~.
BY: \\'
BY:
Council has requested that this item be on the agenda for
discussion purposes.
I would recommend that nothing be done at the present time for
the following reasons:
l. There is no money budgeted in 1991 for voting
equipment;
2. There are no elections until 1992;
3. I anticipate splitting two of our precincts and when that
is done, I will know how much additional election equipment
will be required.
COUNCIL ACTION
SECOND BY
MOTION BY
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o TO
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
December 4, 1990
DATE
AGENDA SECTION
NO. HRA Meeting
ITEM Authorize Bldg. & Lot
NO. Sale Lindgren property
b.
ORIGINATING DEPARTMENT :-t>
Planning ~
David L. Carlberg
City Planner
APPROVED FOR
AGENDA
REQUEST
BY:
BY:~~
The Andover Housing and Redevelpment Authority (HRA) is requested
to authorize the following items concerning the Lindgren property
located at l719 Andover Boulevard NW.
1. Advertising for the sale of a 12' x 57' mobile home, a
24' x 28' garage and a 10' x 12' shed.
2. Advertising for bids for the removal of the septic
system and the proper abandoning of the well.
3. Advertising for the sale of the lot.
BACKGROUND
The City purchased the property from Monroe and Barbara Lindgren
with Community Development Block Grant (CDBG) funds for $28,000.
Staff proposes to sale the buildings and have the septic system
removed and well abandoned this year. The sale of the lot will
occur in the upcoming year.
MOTION BY
o TO
COUNCIL ACTION
SECOND BY
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
December 4, 1990
DATE
ORIGINATING DEPARTMENT
APPROVED FOR
AGENDA
AGENDA SECTION
NO.
ITEM
NO.
7,
1\Tnn_n~ ~ . ~~
<1~
~.~.
BY:
Engineering
Receive Feasibility
Renort/90-23
BY: Todd J R....'"
The city Council is requested to approve the resolution receiving
the feasibility report and calling a public hearing on
improvements of watermain, sanitary sewer, and storm sewer,
project 90-23, in the proposed Clemens Corner area.
In the petition sent by the Wagner Corporation it was indicated
that the cost of the improvement is to be assessed against the
benefitting property which, in this case, is Gordon Clemens.
Wagner corporation is looking at purchasing the property from Mr.
Clemens. Therefore, it is recommended to hold a public hearing.
The feasibility report discusses the total cost of the improvement
of $46,515.22, of which $23,257.61 is proposed to be deferred
until the lot between the proposed Brooks Superette and .the Hills
of Bunker Lake Commercial lot along Bunker Lake Boulevard is
developed.
The City Council will need to address this issue at the Public
Hearing.
COUNCIL ACTION
SECOND BY
MOTION BY
TO
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CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilman
to adopt the following:
A RESOLUTION RECEIVING FEASIBILITY REPORT AND CALLING PUBLIC HEARING
ON IMPROVEMENTS OF WATERMAIN, SANITARY SEWER, AND STORM SEWER
PROJECT NO. 90-23 IN THE PROPOSED CLEMENS CORNER AREA.
WHEREAS, pursuant to Resolution No. R166-90, adopted the 20th
day of November, 19 90 , a Feasibility Report has been
prepared by TKDA for the improvements; and
WHEREAS, such report was received by the City Council on the
4th day of December , 19 90 ; and
WHEREAS, such report declared the proposed improvement to be
feasible for an estimated cost of $ 46,515.22
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover that:
1. The City Council hereby accepts the Feasibility Report for
Project No. 90-23 , for the improvements.
2. The Council will consider the improvements in accordance
with the report and the assessment of abutting property
for all or a portion of the improvement pursuant to
Minnesota Statutes Chapter 429 at an estimated total cost
of the improvement of $ 46,515.22
3. A public hearing shall be held on such proposed
improvement on the 1st day of January, 19 9l in
the Council Chambers of the City Hall at 7:30 p.m. and the
Clerk shall give mailed and published notice of such
hearing and improvement as required by law.
MOTION seconded by Councilman
and adopted by the City
day of
Council at a
meeting this
19 , with Councilmen
voting in favor of the resolution, and Councilmen
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
James E. Elling - Mayor
,~ victoria Volk - City Clerk
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
December 4, 1990
DATE
ORIGINATING DEPARTMENT
APPROVED FOR
AGENDA
AGENDA SECTION
NO.
ITEM
NO,
~.
Engineering
Approve Change Order iI/BY
90 5/Hidden rr F.. '::lrrl :
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BY:
The City Council is requested to approve Change Order i2 for
Project 90-5, Hidden Creek East 3rd Addition with Mille Lacs
contracting in the amount of $1226.00.
The Change Order covers the cost of adding a catch basin not shown
on the plans and it covers the cost of covering/protecting the
curb due to cold weather.
I recommend approval.
COUNCIL ACTION
SECOND BY
MOTION BY
"'
'J TO
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TKDA
TOL TZ, ~Iflla. OUVALL. ANOE~SOfll
ANO AS80C'AT1;S.INCO~~ORATEO
ENGINEeRS ARCHITECTS PLANNERS
2~OO AMERICAN NATIONAL BANK BUILOING
SAINT PAUL. MINNESOTA eSl01
B 1 2/2'2.4400
,,,,,,,~cIsk.~~~~ COmm..
Compulellone lor . ef~1 .. ~
Sheet 01
By -iDlQ.. Dale -l..J,::1..I..:D
Chkd Date
Th-e. 4t) !>O~. et;Vftr S t'A~ . {..~,t'7 du<.. .t-o
add. l~ CL Cct+t..h 61tl:Sln Il~ snOlUt'l. (::'" rk~
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
DATE December 4. 1990
AGENDA SECTION
NO, Other Business
ORIGINATING DEPARTMENT
Fire Department
ITEM 9. Purchase of Hose/
NO, Fire Department
BY: Bob Peach
The Fire Department will present information regarding
this item at the Council Meeting.
COUNCIL ACTION
MOTION BY
TO
SECOND BY
APPROVED FOR
AGENDA
BY:
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CITY OF SAINT PAUL COUNTY OF RAMSEY
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RAMSEY COUNTY
IOINT PURCHASING OFFICE
Room 233 City Hall-Courthouse
Saint Paul, Minnesota 55102
612-298-4225
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February 24, 1989
CORRECTION (02/24/89)
MID CENTRAL INC
14325 28TH PLACE N
PLYMOUTH, MN 55447
RE: Bid Number 0901-2
Dear Sir:
You are hereby notified that the award has been approved for
furnishin and delivery of FIRE HOSE to various members of the
Minnesota Fire Agencies Purchasing Consortium for the period
commencing 2/21/89 thru 12/14/89.
Items in accordance with bid specifications, our bid number 0901-
2.
fl.l~D ANGUS
t..L rz.-'4.qo 4" (400 PSI) 50' length......... .$4.66 per lin ft coupled
~ 4" (400 PSI) 100'length..........$3.99 per lin ft coupled
~ 5" (300 PSI) 100'length..........$5.24 per lin ft coupled
:.................
~~~~O~ HYPALON DOUBLE JACKET ORANGE N FUSED FIRE HOSE:
IZ'/'{-'/r) 1 1/2" 50' length.............. ..$1.40 per lin ft coupled
T,LL 1 3/4" 50' length................$1.59 per lin ft coupled
STENCILING HOSE CHARGE
w/name of Agency and/or date.....$ .61
ENGRAVING COUPLING CHARGE
w/name of Agency and/or date.....$1.00
per length
per pair
i
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@rn.n~[g ~
EEB ,8 \989
Purchll,mg for:
City of SIIInl PIlUI. Water Utlllty, Clvlc Center Authority. Public Housing Agency. Port Authority. County of Ramsey.
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CITY OF ANDOVER
REQUEST FOR COUNCIL ACTION
AGENDA SECTION
NO. Other Business
ORIGINATING DEPARTMENT
DATE no~omhor A. '990
ITEM B. Dillon Disc.
NO, .AI:
.7' }O.
BY:
Admin.
v. VOlk\\
APPROVED FOR
AGENDA
BY: \~
The city Council requested that Bob Dillon appear at the December
4, 1990 meeting.
Attached are the following:
1. Information provided by Mr. Dillon (this information was
also with your November 20th packet).
2. Minutes of the Fire Department Business meetings
3. Minutes of the Fire Department Personnel meetings
4. Minutes of the Fire Department Officers meetings
COUNCIL ACTION
SECOND BY
MOTION BY
TO
D2.f:'e
1/ JO'C;U
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Andover City Council
Andover,Minnesota
Co~ys:
January ]0, 1990 - S~ith to Dillon
June 19, 1990 - y~ letter to council
June 19, 1990 - Council minutes
June 27, 1990 - Letter S~ith to Dillon
July ~7, 1990 - Letter Dillon to Fire ~epart~ent
Ord inance i42
July j2, 1990 - Letter F~wkins to :illon
July 17, 1990 - Response letter Dillon to Hawkins
July ]0. 1990 - Note to city council by :Sillon
October 8, 1990 _ Letter from Dillon to city a~ministrator
Received co~y of fire Gepart~ent minutes soon after.
There is one major question underlying fire de?Srt~ent procedure.
Is the fire chief obli~ted to conduct the business of the fire deDart~enent:
accordins to the Roberts Rules of Order?
Does this include co~ittee work?
Since the city council is the policy makin~ body in the city, I ~ust insist
that they ~ove on a policy that clarifies this ~uestion. The question was
asked on June 19, 1990 an::' no de:initi'Z~ s.nswer '"as ever forth cOrllie;;,
1. ~oes the fire chief have authority to appoint and authorize co~~ittee
._ :;toM sole:.auth?rit:7.:00iP9licY;,:BaHers?
2. Can,you find in the _ioutes where me~bership voted this authority?
(Hawkins letter ite~ 2)
]. Has the chief authority to punish a member for issuing a minority
report? (Hawkins letter item 9)
4. Has the chief authority to punish member for appealing to council?
(constitution rights Hawkins letter item 9)
5. Did chief Smith affirm his know1ed~e that Roberts Rules of Order
aoplied to business of the deoartment?
(letter of January ]0, 1990) -
6. Did any ouestion or com~ent at the June 9, 1990 council meeti~
"deface" 'the COlllllittee or any m6:nber (including Cbief S!lIith)? --
7. If the "Gag Order" was not authorized, how can the suspension be legal?
.~
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:)a;:;e 2
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8. ~~ appearance at June 11, 1990 city council ~eetin~ seems to be
the exercise of ~y Cons~itutional Ri~hts as identified by ite~ 9
of .~.ttorney Hawkins letter.
9.l'he "certain issues" of the letter of suspension was to continually
call for the vote of the me~bership on policy adoption. I do not
feel that insistins on the right to vote on policy matters is
"fighting llIe and your fe11o-.... firefighters. (paragraph 1 letter of
June 27, 1 990 ) .
~~
Robert J. Dillon
<g~ -r 5"-9-()
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30, Jan. 1990
To Mr. Robert Dillon:
("
Re our telephone di~cu~~ion 1-27-90
I have reorganized the building committee e!!ective 1-27-90. The building
committee con~ist~ of Bob Peach, chairman, Roger Noyes, Dave Reitan, Jack
Richardson and Mark Neuchwander member~ and Rich Lar~on as an alternate.
Thi~ group is directed by m;T~elf a~ chief of thi~ department to determine
Fire Department po~ition~ on all. matters concerning the Fire Department
Bond. Any question~, ideas, opinions or sugge~tions by members of this
department ~hould be made to this group. '
Because of the im.portance of the department being consistant and uniform
in its e!!orts, onlJ"p positions agreed to by this group will be the official
Andover Fire Department policy towards the Bond que~tion-eg building, l~out,
location~, equipment etc.
Because any and all. Fire Fighters are looked on a~ representative~ of the
Andover Fire Department by the public I w111 con~ider an;rone expre~~ing
opinion~ in conflict with our official policy to anyone ouhide the commiUee
as insubordinate and wiD. take action to discipline such member~.
The committee or m;Tself wiD. gladly recieve and review any ideas and will
not conflict with any. Fire Department rules or standard operating procedures
including Roberts Rules Of Order Revi~ed.
Respecti'uJ..y:
//~s~~
C~
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I corne to you tonight as a verj frustrated resident. As ~ost of you
know, J am a charter ~~mber of the Andov~r .tre~BD~rr"~ent. on~ of only
rellialnlng active. I haa 11 years of serllce-lo the". e lcan Ra:;nds 701Ubteer
" 'i Fire Depart:nent prior to ':'JY 1lI0ving to the :;etro area.
. '-/ I was chairman of the previous buildin€ coc~ittee, who!s bond issue went
down by 58 votes. I feel I alll ~uite familiar with the whole process.
January 10, 1989, Chief Pal~er reorganized the co~mittee with Mark Odell as ~/1/
chair:nan. I .....as some'.o/hat relieved to h!,-ve someone do all the or:":anizing for (\'.~ r t
the CO~n1it tee. It was short lived. \ve had conclus ions being reported out U "UU'Y,1--@C:d '"'-
of committee that required a vote of the me:JIbership. I objected, someti~es' 9 oaf n~ nl
quite loudly. I was then labeled the obstructionist,',." ~ . A'J},}.NJA
Chief Palmer retii"edand assistant Chief Smith was elected Fire Chief. )- ~~ AAd
Cn January 30. 1990, following a teleohone conv ersat ion about P.obert Hules VU - '()
Of Order, I received a gag letter from Chief ~ith. You all have a copy of ~
this letter. ?-
I will need some information from the counci~ to deter.nine the future
of the Andover 70lunteer Fire Departlllent and my future in it.
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1. It is llIY contention that the Fire Chief is Chief on the fire SCGne
and chair:ll8.n of a deliberative assembly. uMer Hoben Rule~ ~'f order in the
meetiag room. ~t
tI'
2. I cannot find in Robert Rules of Order an~ ~<>ect.i:on that authorizes
the chair:::an of a deliberative asseClbly to appoint and "au~horize it" to
determine offical policy for the organization.
). I cannot IlnQ in Robert Rules of Order any reference to gag orders
prohibiting ~y participating at a membership meeting.
4. Since in the ce~bershio meeti~ of a deliberative asselllbly, I am
"subordinate" to no one, I cannot be held insubordinate.
~ 5. All COlllmittee reports must be voted up or down by the me:JIbership
and reported out only as they appear in the llIinutes. fheyare subject to amer.d=ent.
58 6. No allusion can be made in the assembly as to what has occurred in
comaittee e~cept it be by a report of the com~ittee or by general consent.
( e report is to the :JIembership) subject to amendment and majority vote.
7. Duties of chairman _ to authenticate by his signature when necessary
acts, oreers and proceedings of the asselllbly and in ueneral to reo~esent
and stand for the asse~bly, de~laring its will and in all things obeyi~ its
commands.
78 8. the great purpoae of all rules an~ forms is to subservie ~ae will
of the assembly rather than to restrain it; to facilitate and not to obst~~ct
r.he expression of this deliberative,'sense.
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Cl,A..-< & ~~./V'lA,~ l~k C/Jl. rcl~.. :#",,1; Y11'-'1a.. . /
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(~(0)
CITY of ANDOVER
1685 CROSSTOWN BOULEVARD N,W, . ANDOVER. MINNESOTA 55304' (612) 755-5100
REGULAR CITY COUNCIL MEETING - JUNE 19, 1990
MINUTES
The Regular Bi-Monthly Meeting of the Andover City Council was called
to orde~ by Acting Mayor Mike Knight on June 19, 1990, 7:30 p.m., at
at the Andove~ City Hall, 1685 C~osstown Bouleva~d NW, Andove~,
Minnesota.
Councilmembers present:
Councilmember absent:
Also present:
Jacobson, Orttel, Perry
Mayor Elling
City Attorney, William G. Hawkins; Planning
and Zoning Commissione~ Chai~pe~son Becky
Pease; Assistant City Engineer, Todd Haas;
City Planner, Jay Blake; City Finance
Di~ector, Holward Koolick; City
Administrator, James Schrantz; and others
RESIDENT FORUM
Jack McKelvey - asked for the effect on the tax levy for next year
of the approximately 520,000 cutback from State funds. He asked fOe
"(" \ that information previously but is now being told by Staff that he
._ i must request the Counc il for it. With th i s amount to be made up in
the City's budget, piUS all the other tax liabilities that may be
placed upon the residents, he wanted to determine what the taxes will
be in 1991. Council noted the budget fo~ 1991 has not yet begun, but
$20,000 amounts to about a 1 percent impact on the overall tax levy.
M~. Koolick stated it is 1.53 percent at the ~evenue base. More
accurate info~mation will not be known until the 1991 budget is
dete~mined.
Bob Dillon. 4995 159th Avenue NW - stated he is a charter member of
the Andover Volunteer Fi~e Department plus has had 11 years of se~vice
on the Salk RapidS Department and is famliar with the process. To him
if the Department is p~operlY run, each member has a vote; and it is
an efficient way of doing business. He stated he objected to the
process of conculsions being reported out of the building committee
that requires the vote of the membership. Chief Smith was elected in
January, 1990. Following a telephone conve~sation, he received a gag
orde~, noting the Council has/copies of that letter. At that time he
went over several issues of Roberts Rules of Order and felt the issue
was resolved, but more recently the issue has been brought up again.
He contended that the Chief is chief at the fire scene and chairman of
a deliberative assembly, and asked for a response to that statement
from the Council and the Attorney.
~~Mr. Dillon didn't find in Roberts Rules of O~der where the chairman of
'. )a deliberative assembly can appoint and authorize a committee to
\-..::;- determine official policy and organization. He felt the vote of the
F~Regular City Council Meeting
r- ,)11 nu tes - June 19, 1990
. Page 2
(Resident Forum, Continued)
membership Is sacred. He also cannot find reference to gag orders
prohibiting participation at a membershiP meeting, stating he Is not
subordinate to anyone at a deliberative assemblY and cannot be held
Insubordinate. He felt he had a right to insist that the meetings be
conducted by Roberts Rules of Order.
Mr. Dillon read several sections of Roberts Rules of Order noting all
committee reports must be voted up or down by the membershiP. He
believed they cannot authorize someone to determine the official
position of the organization other than bY the vote of the membershiP.
He felt that has happened. Other references made to Roberts Rules of
Order were on the chairman's responsibility to obey the commands of
the assemblY and that the rules are to serve the will of the assembly.
He asked that the City Attorney review the information and see what
is based on the minutes and what is on innuendo, illusion, opinion or
personal agenda. Mr. Dillon also stated he supported and still
supports Chief Smith but felt it is unfortunate so few people in the
community understand Roberts Rules of Order.
Attorney Hawkins stated he did not have all of the supporting material
to review the issue prior to the meeting. After some discussion,
council agreed to have the attorney submit a written opinion on the
matter.
MOTION by Orttel, Seconded by Jacobson, that the item regarding the
By-Laws and the operation of the Fire Department subcommittees be
referred to the City Attorney for his opinion. Motion carried on a
4-Yes, 1-Absent (Elling) vote.
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AGENDA APPROVAL.
Council agreed to add Item 16a, Coon RapidS P & Z Meeting.
MOTION by Orttel, Seconded by Jacobson, move the Agenda as amended.
Motion carried on a 4-Yes, 1-Absent (Elling) vote.
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NEIGHBORHOOD PRESERVATION ASSOCIATION PETITION
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Steve Wood. 3723 145th Avenue NW - addressed the council of concerns
the Andover Neighborhood Preservation Association has with a
three-year permit issued by the DNR to Ken Slyzuk, 14214 Crosstown
Boulevard, in 1988 to pump water from a ditch on his land into Coon
Creek. He summarized the provisions of the permit noting some of the
violations that have occurred with regard to reports. Also, the pump
was installed before the permit was issued. They asked the Council to
seek the cessation of pumping from the ditch into Coon Creek, feeling
there is enough evidence to support that the pumping may have an
adverse effect on the lake. The residents would also like the removal
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SUBJECT
ANDOVER FlRE DEPART}1ENT
DON'T SAY IT - WRITE IT
Bob Dillon
FROM Chief Glenn Smith
DATE 6/27/30
Suspention of Fire Fi1hter
FOR lllFORMATION
DO NOT RETURN
PLEASE HANDLE
DISCUSS WITH
FOR SUGGESTION
FOR SIGNATURE
GIVE HE COPY YOUR REPLY
PLEASE RETURN
DISCUSS WITH HE
SEND TO FILES
FOR COMl-IENT
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Bob:
As Chief of this department I had hoped to evoke a fiar amount of leniency
towards the fire fighters and officers of this department.But since the day
I touck office you have continued to fight me and your fellow fire fighters
on certain issues.As chief of this depa~tment I herby implement a 30 (thirty)
day suspention against you fire fighter Bob Dillon for conduct in conflict
with the letter I drafted to you dated 1/30/90.This letter was written in
good faith for the good of the Fire department,and you accepted it with the
understanding of the consequences. The fact that you went to council and
publicly defamed the building committee was in total violation of this letter.
It also violates ar~ical (~) of the personnel standards.
To further support this suspention, on 5/23/90 during and after the monthly
business.mtg. you were insubordinate towards myself and (5).officers of this
department which lead to fire fighters getting up and leaving the mtg.You
contiued your shouting match after the mtg. at which time you referd to me
as a lieing son-ofa-bitch, this in itself is grounds for suspention under
artical (2) of the personnelstanoards. . .
With the drafting of this letter you are not to say any, derogatory remarks
towards the building committee, or the Andover Fire Department, ,or myself.
If you continue your current behavicr further disciplinary action will be
taken.
This letter is drafted in accordance with Article VIII, section (3) of the
Constitution And By~Laws of this department.
Respectfuly:
Glenn F. Smith, Chief A.F.D.
Form 1006
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July 2, 19~0
Robert J. j./illon
4995 -...159th Ave..
Andover,Minnesota
N.W.
55304
Andover 10lunteer Fire Depart~ent
Chief Smith and Me~bers
lie: 3usiness Meeting of 5-23-90
I hereby apologize :or 3Y part in the sboutin~ match
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and the naae calling that erupted at tbe meeting.
Please post in the station and put a copy in each
me~bers ~ailbox.
Sincerely
Robert J. Dillon
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CITY OF ANDOVER
COUNTY OF ANOKA
STA TE OF MINNESOTA
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. ORDINANCE NO.4Z
AN ORDINANCE FOR THE ESTABLISHMENT OF A VOLUNTEER FIRE
DEPARTMENT, MAKING RULES AND REGULATIONS FOR THE GOVERNMENT
OF THE SAME AND PROVIDING A PENALTY FOR VIOLATION THEREOF.
The City Council of the City of Andover hereby ordains:
1. This Ordinance shan also be known a.s the "Fire Ordinance".
. Section 1 . Fire Department Establishment
There is hereby established in this City, a Volunteer Fire Department consisting of
a Chief, an Assistant Chief, a Fire Mll.rshal, and other officers a.1I are needed to
ma.ke the department opera.tional. This department shall be composed of no less
than Hfteen (15) nor more than thirty .five (35) active members with the 8 ingle
exception that the initial applicant! up to fifty-five (55) in number shall be
admitted as cha.rter members and thereafter no active memberships will be
accepted until such time as the number of active cha.rter members drops below
thirty-five (35).
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VacHon Z - Election
The Chief of the Fire Department, the Asaistant Chief, lLnd the Fire Marshal shall
be elected annually by the members of the department subject t9 confirmation of
the City Council. Each shall hold o!lice for one yea.r a.nd until his successor has
been duly elected, except that he may be removed by the City Council for cause and
dter a. hea.ring. Firefighters and probationary firefighters shall be a.ppointed by the
members of the depa.rtment. Firefighters shall continue as members of the
department during good beha.vior, and may be removed by the City Council only for
cause and after iL public hearing.
Section. 3 . Dutles of the Fire Marshal
The office of Fire MUlha.l may be held by the Chief or the Assistant Chief, if the
City Council, by resolution, approves. The Fire Marshal shall be charged with
the enforcement of all ordinances aimed a.t !ire prevention. He shall have the
authority to in.pect all premhe. and to cause the removal or abatement of a.ny
fire hazards.
.:~ Jection " _ Outle. of the Chief
The Chief shlLll have control over all of the fire fighting apparatus a.nd sha.ll be
l . .olely responsible for its ca.re and condition. He shall make a report, semi.
.,-.! annually to the City Council at its meetings in February and August, as to the
t.::'-:'Ordina.nce No. 42 . Pa..... ,
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condition of the equipment and needs of the fire department. He may submit
~dditional reports and recommendations a.t any meeting of the City Council, and
he shall report ea.ch iuspension by him of a member of the fire department at the
nut City Council meeting following each suspension. He shall be responsible for
the proper training and discipline of the members of the fire department and ma.y
luspend any member for refusal or neglect to obey orders, pending final action
by the City Council on hls discharge or retention.
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Section 5 . Records
The Chie! .hall keep in convenient form a complete record of all fires. Such record
shall include the time of the a.la.rm. location of the fire, ca.use of fire (if known),
type of building, name of owner or tenant, purpose for which occupied, value of
building and contents, membeu of the department responding to the alarm, and
such other information as he may deem a.dvillab1e or as ma.y be required from
time to time by the Clty Council or State Insurance Depa.rtment.
Section 6 . Practice DrUh
It shall be the duty of the Chief, when weather permits to hold a monthly pra.ctice
drill of at least one hourll duration for the fire department and to give the fire-
fiihten instruction in a.pproved methods of !ire fighting and Eire prevention.
osection 7 - Assistant Chief
In the absence or disability of the Chief, the Assistant Chief shall perform all the
function. and exercise &11 of the authority of the Chief, and chain of command .hall
follow to other Asaistant Chiefs, Captains, and seniority of firefighters.
Section 8 - Fire!ighters
The Assistant Chief and Firefighters shall be not less than eighteen (18) nor more
than sixty-five (65) years of age and a b1e .bodied. They shall become members of
the fire department only after at least six (6) months probationary period. The
City Council may require that each candidate. before he may become a probationary
firefighter, mu.t .atisfy certain minimum requirements of height, weight. edu.
cation. and any other quallfi"cations which may be Bpecified by the City Council and
that he must pass a. aatisfactory mental and physical examination.
Section 9 - Lou of Membership
Firefiihters absent from three consecutive drills or meetings unless excused by
~~the Fire Chief, .hall forfeit member ship in the department.
Section 10 . CompenBation
~The members ZU1d officers of the fire department shall receive compensation aB
'determined by the City Council.
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'~.. Ordinance No. 42 . Pa.iM ~
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~.,ection 11 . Minimum P~y
In computing compensation {or !ires. one hour shall be considered at the minimum
to be paid to any fireman.ot: officer.
Section lZ . Present Members
Persons who are charter member. of the department sha.ll not be required to serve
& probationa.ry period before receiving firefighter's rating.
Section 13 _ ReUef Association
The. members and officers of the fire department shall organize themselves into a.
Firefighter's Relie! Association. The insurance ref\U1d received from the State of
Minnesota is to be used for the purchase of !ire department equipment for the
first three (3) years of the department's existence. and thereuter to go into the
Firefighter's Relie! ABBociation.
Section 14 ;.. Interference with Department
It !hall be unlaw!ul for any person to give or ma.ke, or cause to be given or made.
a.n alarm of fire without probable cause. or to neglect or refu.e to obey a.ny
reasonable order of the Chief at a fire. or .to interfere with the fire depa.rtment
llm the discharie of ita duties; a.nd a.ny penon convicted of viola.ting thil .ection
"shall 'be guilty of 8. misdemeanor, and shall be punished ali de!ined by State Law.
Adopted by thr; City Council of the City of Andover this 8th day of September
1977 .
CITY OF ANDOVER
~ bJ;J..Mt
J, rry indschitl - Mayor
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LAW OFFICES OF
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EurKe I1nd Jll1wKins
SUITE 101
299 COON ~AP105 BOULEVARO
COON RAP10S. MINNESOTA ~~433
PHONE (61 2) 784.2998
JOHN M, 8URKE
WILLIAM G. HAWKINS
July l2, 1990
Mr. Robert Dillon
4995 l59th Avenue N.W.
Andover, MN 55304
Re: Andover Fire Department Procedures
Dear Mr. Dillon:
The following letter is written at the request of the Andover
City Council concerning a number of questions that you raised in
wricing at their meeting on June 19, 1990.
By way of background, the Andover Fire Department is a depart-
f ment of the City in the same fashion as the Planning Department, <- /
\:_ Building Department, etc. The establishment of the Fire
Depar tme nt wa s done by the adop tion of Or di nance No. 42 on
September 8, lS77. This ordinance sets out the general purpose
for the establishment of the _Fire Department as well as the
duties of the Chief. After the Fire Department was formed, the
members adopted a Constitution, By-Laws and Personnel Standards
which govern its operation and membership.
A number of your questions concern Roberti s Rules of Order.
Roberti s Rules of Order only gove rn general ~ocedures con-
cerning the operation of the Fire Depart.rilent:"Ilie'etings. ~he
authority of the Fire Department and the Chief is found in
Or dinance No. 4'2, the Consti tution,~-Laws and Pe r sonnel
Standards. With that background in. -r will address the
questions that you have raised.
l. Pursuant to Article II of the By-Laws of the Fire
Department, the Fire Chief is in command at all fires.
Furthermore Section 1 of Article II states that he
presides at all meetings of the Department.
2.
I am not clear what your questions is, however, in rela-
tionship to official policy of the Department such
official policy must be adopted by the members as a whole
or there is specific authority under Article V, Section 1
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Mr. Robert Dillon
July 12, 1990
Page 2
of the By-Laws. to have commi ttees appo inted and to do work
for the good and the welfare of the organization. It is
my opinion that the membership could delegate to a
committee. the. au~h~~i.t.y_t.o......d7teD9-rne official policy for
the or gan ua t~on;O',:L,~,~t:::-s~dec-~de~~'f
3. Robert's Rules of Order would not govern "gag orders" as
you have set out in Question 3. All r igh ts of members
concerning participating in membership meetings are found
in the Constitution, By-Laws and Personnel Standards.
4. The Constitution and By-Laws clearly set out the duties
and responsibilities of the Chief and the officers of the
organization and give them the authority to preside over
such proceedings. Furthermore these documents provide
that certain acts do constitute insubordination and
therefore a member. of.. .the Fire Department can be con-
sidered insubo.t:dinate EC>r actions in violation of the
Constitution, By-Laws or Personnel Standards.
5. It is my opinion, as I have stated earlier, that the
Constitution, By-Laws and Personnel Standards supersede
any conflicting provisions in Robert's Rules of Order.
Article V of the By-Laws deals with the authority of ./
committees and submission of reports to the organization
and is tne govern~ng provision concerning the Andover Fire .7
Department.
6. The answer would be the same as for No.5.
7. Duties of the Chairman who is also the Chief are set out
in the Constitut~on, B!-L~ and Personnel Standards.
8. I do not understand this to be a question.
9. I also do not understand No.9 to be a question.
One of your main concerns appears to be the letter of
January 30, 1990 directed to you by Chief Glenn F. Smi tho I
believe that the By-laws clearly state that the Chief has the
duty to preserve order and to ensure that every member of the
organization perform their duty or assignment according to his
direction and in a workmanlike, efficient and businesslike
manner. Furthermore, under Article III, Duties of Members,
Section 2, says it is a duty of the member of the organization
to attend all meetings of the organization and to use good
judgment in promoting the welfare of the organization. I do not
believe that the Chief has the authority to prohibit all fire
fighters from taking positions adverse to the policy of the
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Mr. Robert Dillon
July l2, 1990
Page 3
Department. Individuals have the constitutional right of free
speech. However, the Chief does have the authority to disci-
pline members who may be holding themselves out as represent-
atives_Q.:!=.~theFire Department and who ~tate,positions contrary
to theiadbptea:- po-I.i:c:y-: oE the, F'ire:'. Deptmtmemt: It is not clear
to me what Chief Smith's intent was f'zr-llis letter of January 30,
1990. Apparently he felt you were violating the rules and
regulations of the Fire Department and felt the need for the
letter. Since one of the reasons he suspended you included
violation of this letter, I believe that you must follow the
provisions set out in Article VIII of the By-Laws for members
who are suspended. This wou~d be a request to have a hearing in
the presence of the Grievance Committee at which time yourself
and the Chief would have an opportunity to present your
respective positions concerning the suspension.
I have tried to answer the questions that you have put to me in
the best manner that I have in spite of the fact that some of
them were not phrased in the form of questions. If there is any
further information that you need, please feel free to contact
me.
WGH:mk
Enc.
cc: Mr. James E. Schrantz
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July 17. 1990
Resoonse to a letter fro~ ~illiam Z. Hawkins dated July 12, 1990
1. Please erolain the existance of Roberts Rules of Order in the Fire
Depart~ent By-laws. I doubt it is in the job description of the 3ldg.
Inspector or the Planning Co~mission, yet Planning Com~ission~meetings are
;m"::llic .
2. Please explain "general proceedings" since t.he Canst Hution. By laws
and personnal Standards are enacted and a.:Jended:'by the :lembership, subject
to approval by the council. I find it hard to understand bow they are
secondary to the will of the mandatory vote of the membership.
I also find no authority of the chai~an to nrevent a member to participate
in bringing in an issue to vote on by the ~e~bership.
lhe ordinance would seem to indicate that any suspension by the chief is to
be resolved by the council.
rhere is no Question tha~ the vote of the membershio could deleeate to a
committee authority to act on official policy of the Fire Depai'mect. My
question is "did tbe mellbership of the organization so indicate" or was the
committee appointed and authorized bY. the chief.
3. At my last account I Article 6 Section 6 reads as follows "Roberts Rules
of Order Revised shall be the oarli~entary authority for the conduct of
business meetings of thie organization".
I see no conflict in the Constit~1iQn - 3y Laws and since Roberts R~les of
Order are adopted in the 5/ Laws, Isee co way they can be~e~t6d except by
change of the 3;r La.....s.
4. 'fhe By Laws clearly establish Roberts Rules of Order as a responsibility
"not an option" of the chaiI':llan in conducting business of the organization.
roe chief in his letter of 1-27-90 recoamitted himself to abide by the
Roberts Rules of Order but called me insubordinate for asking my rights under
Roberts Rules and 1st amendment rights to participate in forming the official
position of the department.
I have been very careful not to "defa:Je the cOllllittee" outside the depart~eot..
I am left very little appeal except to the city counci~ for which I was put
on suspension.
5. Again we deal with eonsitutlon and By Laws minus provision 6-6. If there
is a conflict, it is in the By Laws, oot in the BY Laws versus Roberts Rules
of order, since Roberts Rules are part of the 3y Laws.
6. Six is not a question. It is a statement backed by a direct quote from
Roberts Rules. I would appreciate positive or negative answer or clarification.
as to whether it applies to committee reports for Andover Fire Department.
7. Again you refuse to recognize Article 6 Section 6 of the By laws and ~o to
the By Laws as the authority. Again Roberts Rules as adopted by 3,y Laws 6-6
define duties of the chairman. I do not understand?
8. A direct quote from Robert Rules of Order and the 3y Laws. the question
here is. " is the ::le:llbership lIeetin.~ of the Andover 'Tolunteer Fire Depart::ent
a deliberative assembly under Roberts Rules or not?
Zuly 30. 1990
.nne-over :ity Council
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! c~e before the council on June 19, 1990 to voice concerns about the oro-
cedures being used in the ~eter~ining of ?olicy in the Andover Fire ~epart~ent,
On January 27, 1990, ~hief Smith and 1 had a discussion on procedures under
Roberts Rules of Order.
On JanuarJ JO, 1990. 1 received a "gM; order" indicatin!; ".:'his ~rou:o is
directed by ~yself as chief of the this depart~ent to determine fire depart~ent
:oosition on all :Ilatters concerning fire :.e:oartment bond."
ibere folJ')',{ed another session in Chief S:1ith's office -..lhere I pointe:. out
several provisions in Roberts Rules where the vote of membership was indicated
in establishing IIJire Department Policy". 1 thought we reached an understanding.
,',e besan to read in the ..inoica Union that "Offical ?ositions" -tiere being
announced.
I was told that the ~ag orjer was in effect and 1 was out of order. 1
objected, tbe ~eetin€ ~eteriorated..A shoutin~ match insued, I asked if there
was an appeal. I was given no alternative.
On June 19, 1990, 1 appeared at a council :Jeeting.'_, L'nder residents foru;n. 1
asked the council to resDond to 9 questions. fhe council ~oved to have the city
attorney rule on the questions.
On June 27, 1990, 1 called Chief Smith to say I had ::-eturned fro:ll -tlork late and
would be late for meeting. I "as told to report to Ghief S~iths office and not
to enter the llIeetins rooll. When I arrived, Chief S:Jlith, Ass"t Chief ~ash~a
and Secretary Shelling were called to the office. I was verbally assulted.
I asked if there was a ~essaz& for ~e in writing. 1 was handed the susoension
order., I was told about all the bad thin~s I was doing. ?earing another
temper outburst, 1 excused myself and left.
I subsequently wrote a public apology for ~y part in the shcutio~ :Ilatch 00 -
5/23/90.
At the next council ~eetine,
it was not on the a~enda. -1
July 17. 1990.
no answer was presented by
received a letter fro:II the
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council. indicatin~
city attorney on , -
I wrote a response to the letter fro:II ~illia~ E. Bawkens.
file.
I think it is on
ihere seems to a misunderstanding with the letter. I am
vote of the :Ilembershio could infact authorize a co~ittee
policy of the organization. It is ~y desire to dete~ine
ever taken.
infOr:1led t hat a
to establish official
if even a vote was
If the ~e~bership has not auth~rized the chief to appoint ~ co~~ittee as
recoreed in the ~inute~, I ~st ask the council to rule on the original
. \ guesti?n.~hich ~s-- ~as the chief the authority to appoint a co~~ittee to
, ~) aet6r:1l1ne official policy for the iepartT.ent without a vote of the me~bershi??
:.:as t~e chief ~::e 8.t:tho~it7 to iss~e 3. "Z:l.;:' or:3.erlt .i;he~ CH18 ::>r ~ore :ue~:e~s
tak~ an ooo~site or ~in~rit7 stance?
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July )0. 1990
Is a ~inority report to the me~bership in order? Is a minority report
a9pealable to the council?
If the "gag order" was not authorized a.nd the appeal to council was not
out of order then the basis for the suspension in iovald.
I would recommend:
1. Lift the eae order
2. Lift the suspension due to lack of substantial evidence of offense.
J. 'rhe Ordinance Section 4 - Duties of chief reads partially - He shall
and may suspend any member ~or refusal or neglect to obey orders
pendin~ 'final action by city council on his/her discharse or
retention.
4. If the council finds these two actions not authorized in ordinance
constitution _ by laws including Roberts Rules of Order, personnel
standards, etc. I feel it should:
1. Attach a letter of relief to everf page of ctficial city and fire depart~ent
records concerning Robert J. Dillon icdicating that these actiocs were not
authorized.
2. Reinstate Robert Dillon to full status in the fire department.
J. Pay Robert Dillon for each instance where he may have received compensation
including relief association on the point system.
4.
Order that no retali~tion will be tolerated t~~ard Mr. Dillon's reinstatment
in ;the department.
5.
Order and fund a parliamentarian to assist the deoartllent in the proper
conduct of doing the city business in the fire dePartment.
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City of An:iover
~ndover.Minnesota
Gctooer 3. 1990
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AfI/DOVER
Attention: James Schrantz
City Ad~inistrator
Please have ready for eAamination and/or copying
the ~inutes of the Andover 70lunteer ~ire tepart~ent
meetings o~ the past year.
I will await your call as to when I ~an eAamine the~.
!tespectfully
.~-<;;)~
'3ob Dillon
4995 159th A!E..!1.',i.
.'i.ndover;Minnesota 55304
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ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
9/26/1990
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The meeting was called to order at
/ ,The pledge of Allegence was said. Roll
~August 22 were read. The minutes were
7:00 by Glenn Smith
call was taken. The
accepted as read.
minutes of
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OFFICERS REPORTS
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COMMITTEE REPORTS
PERSONNEL
TRAINING
FIRE MARSHALL
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PUBLIC ED.
LARGE EQUIPMENT
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SMALL EQUIPMENT
MAINTENENCE
E.M.S.
SPECIAL BUILDING
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-1st responder to be level of med. training for all
FireFighters
-4890 - need committee to help finish outfit.
_protovinski,voted on for active membership yes 21
o no Reinstated as active 9/26/90
-Introduced ne members
-10 yr pin presented to Glenn Smith
Anoka votech.FFl Oct. 1st ·
,-Oct. 15th basic line officer class 30hr course,
-Oct. 17th Haz Mat 4 hr-MN required See Dale M.
-Mike Ackerman class 2nd weekend of March '91
-Oct. 30th 7PM poster Winners'- New Hope station
-May 3,4,5 State School planned
-20 stations now comprise NW Mutual Aid Assoc.
-Super America needs No parking Signs in front of
store
-DNR wants a definition of rec. fires printed on
fire permits
-posting for asst. Fire Marshal is up - sign up
-Sign up for fire prevention week is up.
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-Specs for new trucks finished and ready to
present to city council.
1 ladder truck 75'
1 1250 gal pumper
1 2500 gal tanker
1 6x6 1500 gal
2 grass rigs
-helmets ordered
-bunkers & coats specrd - price requested.
-helmet ratchets on back order
-gloves are in
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-fall svce is/uP in Oct. let roger Noyes know of
anything ,that needs fixing
~level lights on 4881 is malfunctioning
-SOPS completed 7 to be voted on.
-EMT class starting in January
-Construction to start in spring
-Revised floor plan passed around for review &
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,'UBLIC RELATIONS
, / ~TERS
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FUND RAISING
SPECIAL PURCHASES
COMUNICATIONS
OLD BUSINESS
NEW BUSINESS
CLAIMS
d1aCUS:$lUU.
_ all are welcome to the planning meetlngs Wl~~
the architec to voice or listen
-We need a person to take over this position,
liaison between FD & Press
still working on training records
_researching a new computer system.
-garage sale waS a succesS. a special thanKS to
Kelly pierson, Barb Schilling & Bonnie MartignaccO
-3 new med bags are in
'-hats ordered.
calls YTD 164
-new pagers to be ordered.
P. MartignaccO requested reimbursement for HAZ MAT '
class tuition.
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
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ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
8/22/l990
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) The meeting was called to order at
. The Pledge of Allegence was said. Roll
July' were read. The minutes were
7:00 by Glenn Smith
call was taken. The minutes of
accepted as read.
OFFICERS REPORTS Officers to use EMS short form & attach to fire
incident form when 4895 is not present.
COMMITTEE REPORTS
PERSONNEL Voted on former member T. Shutrop to fill FF position
11 yes 8 no, 19 members voting- no reinstatement
I TRAINING Sept. training - day class medical training
. night class pumping
Need hands on with radio communications incprporated
with Incident Command
Need map drill
Burn planned 9/8 & 9/10 at Coon Rapids
FIRE MARSHALL
PUBLIC ED.
Kids toured station
LARGE EQUIPMENT
SMALL EQUIPMENT
Working on bids for eq.
Helmet brackets on order.
l-1AINTENENCE
4890 is using heavy duty bulbs- we pOSSe need to
redesign mast brackets
Vehicle check off lis mus be filled out after each
vehicle us. Notify maintenance of problems.
E.M.S.
SPECIAL BUILDING 7 architecs have indicated interest in new bldgs.
4 will be interviewed.
PUBLIC RELATIONS
COMPUTERS
handed out preliminary FF training records
FUND RAISING
Garage Sale slated.
SPECIAL PURCHASES New hats discussed
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142 calls YTD /
pI's will be toned
nights.
New brush
"'1'". Dill 0 n
Crosstown
COMUNICATIONS
out as firecalss both day and
coats are in.
resigned 8/22/90
bridge is out at
Phone
Coon Creek.
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NEW BUSINESS
CLAIMS
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'"OURNMENT
,~I A motion was made and seconded, meeting adjourned.
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ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
6/27/1990
The meeting was called to order at 7:00 by Glenn Smith
The Pledge of Allegence was said. Roll call was taken. The minutes of
~ 23 were read. The minutes were accepted as read.
~~
-specing out new trucks
-pump cans need to be repaired
-neweq. if bond passes- Breathing app.(bidding two
companies)Scott & MSA
MAINTENENCE -81 & 87 greased
~-)
OFFICERS REPORTS
COMMITTEE ,REPORTS
PERSSONEL
'?RAINING
FIRE MARSHALL
PUBLIC ED.
LARGE EQUIPMENT
SMALL EQUIPMENT
-B.Dillon was suspended 6/27/90 for 30 days.
Suspension was posted 6/27/90.
-Motion was made by B.Peach & seconded by T.Howe to
support Chief Smith with his action with Fire
Fighter Dillon. .
'Vote taken 19 yes 0 no two obstentions.
-reviews of all personnel to be completed by officers
-Dual tones to be continued
-Daytime rescue should have at least one FR on truck
-DNR wants personnel to fight fires in Arizona
-Suggestion to paint floor will wait till after
Bond elec. over. Cost to be about $1,000:.
To be further discussed.
-Officers to discuss Rescue responding to day rescue
calls.
-Motion was made to change BiLaws VII Section 2
#2 by M.Schilling no secound motion tabled
-New rosters available.
-a few personnel still need Haz Mat I
DNR regulations available in print
-escaspe house available to us 7/14, must be picked
up.
E.M.S. -Rescue wants to be aligned more closely with fire
fighters /
-95 to respond to day rescue if personnel is available
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SPECIAL BUILDING -fliers mailed
-a folder for each campaign area is available in order
to facilitawqte the door to door campaign.
PUBLIC RELATIONS
\ -'OMPUTERS
-...J
-training records being updated
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COMUNICATIONS
-K.Starr wanted to know if he should have more raffle
tickets printed. ~ y~ loot) ;If{b/'e 7/:zs-h
-Reitan needs money to get shirts LP^^~
-calls YTD 97
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CLAIMS
-photos of retirees hung in meeeting room
-Live Burn 7/2~ ~ 8/11
-K. Starr & R Noyes
OLD BUSINESS
NEW BUSINESS
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
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ANDOVER FIREFIGHTERS,
MONTHLY BUSINESS MEETING
5/23/ 1990
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The meeting was called to order at 7:00 by Glenn Smith
The Pledge of Allegence was said. Roll call was taken. The minutes of
April 23 were read. The minutes were accepted as read.
OFFICERS REPORTS
COMMITTEE REPORTS
PERSONNEL -36 members 8 probationary
-12 positions to be kept open to fill day positions
-5 new applicants to be accepted
TRAINING
FIRE MARSHALL
PUBLIC ED.
LARGE EQUIPMENT
SMALL EQUIPMENT
(' '. "iAINTENENCE
E.M.S.
SPECIAL BUILDING
PUBLIC RELATIONS
COMPUTERS
FUND RAISING
SPECIAL PURCHASES
COMUNICATIONS
OLD BUSINESS
NEW BUSINESS
(<J
& Haz Mat
-Anoka Co. Drill held 5/23 Train -bus
-summer schedule being planned
-Burn planned at Feilds & Hermans
Meadow Creek plans additions
-rec Fires 6PM - lPM, day rec fires permissable with
notification to Fire Marshal
.,
-General to be here 6/2 9am with snorkel
-routine 6 mo. maintenance planned for 6/4/90 on 4895
-95 needs to be sealed, it still leaks
-July 1st we will start campaign for new stations
-open house planned 7/14
-garage sale by wifes planned for mid June
-calls YTD 77
-we will have:a work detail on 5/31
-DT Center 7/20 & 21 will have ,Fun Days- they'd like
us there /
-8xlO's being finished of retirees
-B.Dillon moved that Article 6 Section 6 of bi-Laws be
deleted. seconded by Rich Larson
vote taken whether or not to post for voting on as
an issue at the next business meeting
Vote tallied yes 2 and NO 17 - issue tabled
-B. Dillon moved that training have one of the drills
be that of instruction on Roberts Rules Revised.
Rich Larson seconded
Vote tallied NO 11 yes 7 - issue tabled.
rAIMS
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ADJOURNMENT
A motion was made and seconded, meeting adjourned.
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ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
4/25/1990
7:00 by Glenn Smith
call was taken. The
accepted as read.
minutes of
REPORTS, Preplans will be coordinated by Fire Marshal- Fire
Fighters that help will be issued points for their
assistance.
-Officers are to start utilizing command system &
sectoring
-Duty officer will determine who leaves the city to
assist in mutual aid.
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:COMMITTEE REPORTS
IPERSONNEL
ITRAINING
iFIRE MARSHALL
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IpUBLIC ED.
,RGE EQUIPMENT
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IMAINTENENCE
E.M.S.
ISPECIAL BUILDING
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i COMPUTERS
'FUND RAISING
-D. Schule resigned because of personal conflicts.
-lO yr pins were presented to fire fighters for
serving 10 yrs.
-Haz Mat continues in April
-Grandfathering of level of training is being
evaluated.
-Inspected churches & daycare
-No Burn permits per DNR
-Tom May will have an external speaker mounted in 87-
needed in the back compartment of 4880, along with
an intercom.
-cascade is back
-Rinse your shamois when washing trucks, use more than
one pail of rinse water- BE CAREFULL
-95 is done
-Bond election to be held 7/17/90
-Council will inform city through newsletter.
-Sent copy to newspaper're: retirees.
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-Sat. 7/14/90 Fun Days here. Bingo-Horseshoe-dance
iSPECIAL PURCHASES -New patches are in
-We need to order new badges
-T-shirts to be ordered-cost
Sweatshirts
Sweatpants
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l.v IICATIONS
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~6.25
$10.00
~lO.OO
-Calls YTD 63
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NEW BUSINESS
-Time Howe, Voting on new members is illegal per
Smoke Eater.
-Committee list posted. '
-Last truck out should close overh~ad doors.
CLAIMS
_Po Martignaaco,FFI book
-L.Elfelt, Physical'
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
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ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
3/28/ 1990
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The meeting was called to order at 7:00 by Glenn Smith
The Pledge of Allegence was said. Roll call was taken. The minutes of
February28 were read. The minutes were accepted as read.
OFFICERS REPORTS
-T.Dillon requested a leave of absence
-Red Dots to be worn by recruits to better
facilitate mutual aid scenes
-Responsible for vehicles
Co.A 90 & 91
Co.B 87 & 86
Co.C 93 & 81
COMMITTEE REPORTS
PERSONNEL
-Scott protovinski presented himslf for
reinstatement Vote l8 YES 2 NO
-Motion was made for l/2 pt pay to be shortened to
6 months instead of l2 month, Motion made by T.
T. Miller 2nd by J Richardson, Vote 17 yes 3 no
-T. Dillon requested Leave of absence 30 days
Vote 20 yes -- no
-R. Larson proposed we find a new way to receive
compensation in order to have less of a problem
with the IRS.
-S Poff voted on for active membership, vote
20 yes --no
-Sanborn is on light duty as of 3/26 for 6 weeks
(
!" . RAINING
-Ron Coleman school had poor attendance fron
Andover- Not all showed up that signed up
-Attendance to outs tate schools is good.
FIRE MARSHALL
-DNR has issued burn ok for 6-l0PM only
-Scouts toured station
PUBLIC ED.
LARGE EQUIPMENT
SMALL EQUIPMENT
-Cascade system still being hydrotested
-93 is roadworthy & legal according to Public
Safety Commity
-91 will get brush guards put on
-87 & 95 :failed on 3/23, repaired the same day
-93 radio now works
MAINTENENCE
E.M.S.
-95 is being painted
-95 is getting new spotlights
-Wincheski & wife (Barbara) may join rescue
-Inservice 2nd Sun & 4th Mon of every month,
all'fire personnel welcome.
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Will be sending articles to newspaper re:
retirees.
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:OMUNICATIONS
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-D. Reitan passed chairmanship to K. Starr-
looking at Fun DayS for F.R.
Calls YTD 35
-brush coats ordered
-9l & 93 , use them nicely but use them
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OLD BUSINESS
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NEW BUSINESS
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CLAIMS
New constitutions were handed out.
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A motion was made and seconded, meeting adjourned.
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ANDOVER FIREFIGHTERS
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ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
2,28,1988
The meeting was called to order at 7:00 by G. Smith.
The Pledge of Allegence was said. Roll call was taken. The minutes of
January 27 were read. The minutes were accepted as read.
OFFICERS REPORTS Applicants for officer position to present
themselves before the general membership for review.
The department will ask the city council to up the
membership to 50 active firefighters. If granted we will need more
funds fro the city for uniforms, gear, and pension money.
NEW POLICY i 31 , Air horns will be used to forewarn
of a fire scene falling apart, in otherwords to get out of the hot
zone now.
COMMITTEE REPORTS
PERSONNEL
Tom dillon is on light duty
Interviewed four people.
Assignment of people to look after new members will
['
Read T shutropletter. Voted on him. 11 yes 7 no
vote did not pass.
Voted on officers
Day captain B. Peach
Day Leut. D. Reitan
Night Leut. J. RIchardson
R. Noyes'
be voluntary.
TRAINING
3,7 CPR
3,14 SOP for Hax Mat
4,4 Haz Mat Incident Analysis
4,ll -------------------------
5,2 --------------------------
5,9 --------------------------
FIRE MARSHALL
PUBLIC ED.
Have no budget , but will get things done
LARGE EQUIPMENT
SMALL EQUIPMENT
Put new gas can on 4890
Having tanks on cascade hydrotested,looking for 2
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91 was repainted and has new rims
86 is going in for repairs in May
91 will have new tool box
92 & 93 must be made street legal
addi tional.
MAINTENENCE
l4:.M.S.
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" ~CIAL BUILDING
plan. will go
No meeting 3,8,90 Met with architech to upgrade
to council next tue.
PUBLIC RELATIONS
Get certificate to ed DroppS and his neighbor
old
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FUND RAISING A Mr Abott asked if we would like to have a
encyclopedia raffle. No we would not.
Need to set a date for Fun Days
SPECIAL PURCHASES
pins & patches ordered.
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COMUNICATIONS Calls YTD 20
Our new chief is pleased withthe participation of
all since he took office.
B. Dillon requested a resolution be made. It was
posted on board. It was 2nd by T May. It was discussed at length. B.
Peach motioned it be tabled for 30 days . It was 2nd by R. 'Noyes.Vote
15 yes 2 no.Will be posted for 30 days .
from personnel.
pictures will be done in 2 weeks
Light sockets are in.
Need a list of who has been on dept. for 10 years
Party is sat. 7:3 PM (l9:30) Theme is hats
OLD BUSINESS
NEW BUSINESS
CLAIMS
Latches for 4890 & Blinds, bill submitted -Jl~,:t$J''''II"ft~1
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( 1JOURNMENT
_ A motion was made and seconded, meeting adjourned.
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ANDOVER FIREFIGHTERS
MONTHLY BUSINESA MEETING
1,27, 1988
The meeting was called to order at 8:00 by Glenn Smith.
The Pledge of Allegence was said. Roll call was taken. The minutes of
Dec. 27 were read. The minutes were accepted as read.
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OFFICERS REPORTS
ELECTION RESULTS
(
COMMITTEE REPORTS
PERSONNEL
TRAINING
FIRE MARSHALL
ADHOCK CONST.
LARGE EQUIPMENT
SMALL EQUIPMENT
MAINTENENCE
I, ',.M.S.
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SPECIAL BUILDING
-Poss. that Rescue should wear turn out gear at
fire & accident scene for personal protection.
-CPR coming up in March
-ICS classes must be made up
-Probationary members should have assigned member
show them the ropes
-B.Plamer resigned as of 1,31,90
-Chief G. Smith
Asst. Chief D. Mashuga
Secretary M. Schilling
-Grievance committee
J.Richardson
J.Koltes
J.pierson
M.Neuschwander
B.peach
K.Starr
r.t.Beres
T.Miller
"
Subs
nn
nn
-Tallied PTs
-Read rsegnation letter - Palmer
-5 people passed agility
-next ICS is on chemistry
-FFI starts end of feb.
-No fire bans from DNR yet.
-changes voted
Article III
Article III
Article II
on and accepted.
Section 1
Section 5
Section' 1
-4886 &4881 to be repaired
-4892 to be added to line
-Bottles fO~ cascade system are being hydro tested
-Research for interior attack communications needed,
poss. of bonephones or similar type eq.
-4891 is in, needs wheels , wide angle lights in
back and brush guards.
.P.::.:.....'.:..~....
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r- J~LIC RELATIONS
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COMPUTERS
FUND RAISING
SPECIAL PURCHASES
COMUNICATIONS
OLD BUSINESS
NEW BUSINESS
CLAIMS
-orderd 10 yr pin & dept. patches
-sign up sheet for personnel to stay in city during
annual party will be posted.
-posting'for new officers is up
-Committe positions posted
-Day co. to have a key to pop macho Person in charge
to keep tally of pop used at no charge.
,-call YTD 9
-new turnout location names coming.
-retirement plaque should come out of general fund
K. Starr to check into.
-p.Rezcutek retired 1/1/90
-T.Lindquist retired 1/1/90
...
-D.Jones requested a KEY CARD
~Daytime rescue to be presented to Council for
approval.
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
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ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
12/27/1981
The meeting was called to order at 7:00 by Bob Palmer.
The Pledge of Allegence was said. Roll call was taken. The minutes of
October 25 were read. The minutes were accepted as read.
OFFICERS REPORTS G.Smith- Voiced appreciation for the assistance by
those that helped with the N. Sub. Reg.
mutual Aid Assoc.
B. Palmer-Haze Mat. Unit disbanded.
-Dispatch wants each unit to voice address to
confirm location. Also, all units returning
from a call need to call themselves back in
quarters.
-Command to converse with dispatch as 4880
-Certification of firefighters will allow a
firefighter to relocate without question
( in MN) on training status.
COMMITTEE REPORTS
PERSONNEL M. Schilling
TRAINING D. Mashuga
FIRE MARSHALL J..Noyes
LARGE EQUIPMENT'-'-
-Weekend Duty for a non-officershould have
equal pay of a Lt.
-Non-Officer on Duty must document all calls
and inform the sec. of such calls in writing.
-Officers will be responsible for follow up
on members with poor attendance.
-Evening drills will be the 1st two-wed. &
the'2nd two thur. Jan. thru March
-Day drills will be all four Wed., ~an. thru
March.
-Ron Coleman School - Officer training
( Making the transiti~n from firefighter to
officer) March 10 & ll- Held at N. Memorial.
-Junk Yards Checked & to be reinspected.
-POSSe dance hall to be built in Andover.
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SMALL EQUIPMENT J. Pierson-Check~d breathing app. '
-Cascade fill connection is leaking
MAINTENENCE R.Whalen
,'''i.S. P.Gengler
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SPECIAL BUILDING
-Ail trucks redied for winter
-Tom May indicated 488~presure guages not
functioning properly.
-Year End for rescue to be calculated on 12/1
from here on.
-A deprtment meeting to be held to discuss
future outlook of Andover Fire Dept. the
first part of Jan.
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~ ~-'IC RELATIONS T. Dillon-submitted more articles to various
~J newspapers.
FUND RAISING D. Reitan
-Andover Fun Days planned for next summer.
SPECIAL PURCHASES D.Reitan-See dave for needs in uniforms or Badges
-A new supply of Andover patches needed.
-lOyr. pins to be ordered.
-Discussion held of dress winter coats for
officers on duty.
-Discussion of monogramming jump suits.
-New members to recieve a uniform after they
are voted on and accepted as active member
COMUNICATIONS B. Palmer
-calls ytd 212, last year it was 264
-bring pagers to year end meeting.
,.
ADHOCK CONSTITUTION
& BILAWS
-Members voted on Bilaw changes.Changes
accepted were
Article I
Article V Section 4
Article VI Section 7
Article VIII Section 3
rejected
Article II Section3
-B.Dillon motioned that membership cards be a
size that will fit into a wallet. vote passed
OLD BUSINESS
-
NEW BUSINESS
-Election Committee
J.Noyes
J.Koltes
, T.Dillon
-Nominations written on blackboard.
r.LAIMS
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
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ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
10/25/1989
The meeting was called to order at 7:00 by Bob Palmer.
The Pledge of Allegence was said. Roll call was taken. Th~ minutes of
Sept. 27 were read. The minutes were accepted as read. '
as is , lO voted
-Reread Order of Response for trucks. Discussed
a pumper is requested for mutual aid - 5 personnel
-Tri-fold for cross lay voted on 8 votyed to keep
to have tri-fold used. Tri-fold to be used.
OFFICERS REPORTS
the fact that if
should respond.
COMMITTEE REPORTS
PERSONNEL
-Adendum of Officer Guildelines presented
-Notification of Phil Rez. read.
TRAINING
Intial Response
-Prepairing for Incident Command & Commanding the
to be next months drills.
-FFII will be taught here- how to ~mpliment to be
finalized later.
-Haz Mat Training at Centenial Fire ,Nov. 8th
-TOCOl Nov. 18 & 19 officer training
TOC02 Dec. 9 & 10
- Dept. has a new VCR to be used for training
-Dale notified to all that Training Coordinator
position is opoen
Badge
-Brooks Superette tes'ted pumps
-US West has knox boxes
~gave presentation to Andover Elem. students
-Oct. 28th statewide home fire drill encouraged.
-BoyScouts were here to helpl fulfill Fire Merit
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-D&E cabinets has a new pile of wood that needs to
FIRE MARSHALL
-Dinner to be held here for N. Sub. Reg. Mutual
Aid Assoc. on 11//29/89 Tue.
be taken care of.
l ,'RGE EQUIPMENT
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SMALL EQUIPMENT
-completed routine checks on sm. Eq.
-ordered l3 new Nomax hoods
MAINTENENCE
melted.
-4880 at Coon Rapids Mutual Aid , heater hose
- repaired for service.
-both goats are in service
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!~L BUILDING
I UBLIC RELATIONS
Waiting for report from Aldrich
-Meet with Cable TV and had short tape broadcasted
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!FUND RAISING
I
Dave Reitan is new chairman.
!SPECIAL PURCHASES -if your uniform needs altering let D. Reitan
I know
IADHOCK DAY RESCUE -to report on poss. of day rescue
jADHOCK RETIREMENTS -most dept. do noot recognize retirement until 20
, years, others recognized at time of being able to draw from funds.
Celebration of this is held in conjunction with some oother annual
function, Xmas etc.. '
'ADHOCK CONSTITJTION -changes posted
COMUNICATIONS -no purchases from now on until City Council
notifies us otherwise.
-Ham Lake is getting Pluggy & Fire Truck
-Calls YTD 178
-Fire Marshal to respond to fire calls when
working as Fire Marshal .
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NEW BUSINESS
-Uniforms are to be worn at business meetings.
CLAIMS
-Joyce Noyes and Mark O'Dell filed claims.
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
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ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
Sept.27 1989
The meeting was called to order at 7:00 by Bob Palmer.
The Pledge of Allegence was said. Roll call was taken. The minutes of
August 23 were read. The minutes were accepted as read.
OFFICERS REPORTS -More mutual aid drills needed
-Smith, Blaine McDonalds wants a show from Andover
Fire for community event.
-Officer Training, Going from Firefighter to
Officer. To be held Sat. & Sun. March lO&ll. Recognized National Fire
Acadamy. To be held at N. Memorial.
-Woman for today are wanting fire safety training in
Brooklyn Center.
-Candidates for the Mike Ackerman awards is open for
nomination.
-Officers must take note of excused personnel on
Incident Reports.
-Equipment signout sheet must be utilized.
-Crosslay fold discussed- to be determined later.
CO~MITTEE REPORTS
PERSONNEL -A cooling off period of 6 months suggested and
accepted as a Personnel Policy.
-B. Dillon motioned, tne personnel committe should
have entire. group vote on applicants before allowing the applicant on
the department.as a probationary member. No secound. Tabled
-T. Shutrop to be notified of 6 month cooling off
period.
-Personnel ~o be held lO/2/89 8PM for all people
appliing for the Eve. Capt'n position.
Personnel shall meet on the secound monday of each
month at 8 PM untill the end of the year.
TRAINING
Hutchinson school cancelled.
FIRE MARSHALL
~'UBLIC ED.
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-Incident worked on.
-Kirby Pool to put in one hour fire doors
-Over 2,000 students in Andover schools.
LARGE'EQUIPMENT
G. Smith
-Authorized to purchase 20" gas powered ventalation
fan.
-Ri~h~rrl~("jn ~ NiOl1c::("'hw..:=-n~iOr t-n ,,'ncf""'V n.,.i_L"lo......t: ......\..,_.....-~--
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the front bumper of 4880.
-700' of 5" on 488l
-Full compliment of Hydrant couplings on both 4881 &
4886.
SMALL EQUIPMENT
~ worked on it.
-J. pierson
-Went through small engines- chain saw was flooding,
-Will submit purchase order for new Nomax hoods
-Extinguisers to be put on 4880
MAINTENENCE Needs more personnel to help
-Council finally agreed that the goats need~replacing.
E.M.S. -Six people are taking their EMT.
-Have 3 new people .
-Paul requested National Registrary patch for EMT to
be used on uniforms. Voted on 5 votes yes , 8 votes no. Patch stays
as is.
-B. Dillon motioned that patches in the future to
change the standard of the uniform. So that the EMT patches are Nat'l
Regist. in order to distinguish them from First Responders II voted
in favor 5 apposed.
- Both motions ( Genglers & Dillons ) were tabled
( untill the next business meeeting.
SPECIAL BUILDING no report
PUBLIC RELATIONS no report
COMPUTERS
FUND RAISING Maris notified members that the position of chairman
was open.
SPECIAL PURCHASES Uniforms are in.
COMUNICATIONS
OLD BUSINESS Maris requested for the third time, members to help
with the the revisal of the Constitution and Bi-Laws. Only one person
volunteered , Joyce Noyes and ,Maris will work on this.
NEW BUSINESS
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ADJOURNMENT
A motion was made and seconded, meeting adjourned.
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1-
ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
1,27, 1988
:,J
The meeting was called to order at 8:00 by Glenn Smith.
The Pledge of Allegence was said. Roll call was taken. The minutes of
Dec. 27 were read. The minutes were accepted as read.
OFFICERS REPORTS
ELECTION RESULTS
COMMITTEE REPORTS
PERSONNEL
TRAINING
FIRE MARSHALL
ADHOCK CONST.
LARGE EQUIPMENT
SMALL EQUIPMENT
MAINTENENCE
I "\.M.S.
'.J
SPECIAL BUILDING
-Poss. that Rescue should wear turn out gear at
fire & accident scene for personal protection.
-CPR coming up in March
-ICS classes must be made up
-Probationary members should have assigned member
show them the ropes
-B.Plamer resigned as of 1,31,90
-Chief G. Smith
Asst. Chief D. Mashuga
Secretary M. Schilling
-Grievance committee
J.Richardson
J.Koltes
J.Pierson
M.Neuschwander
B.Peach
K.Starr
M.Beres
T.Miller
Subs
"..
....
-Tallied PTs
-Read rsegnation letter - Palmer
-5 people passed agility
-next ICS is on chemistry
-FFI starts end of feb.
-No fire bans from DNR yet.
-changes voted
Article III
Article III
Article II
on and accepted.
Section 1
Section 5
Section 1
-4886 &488l to be repaired
-4892 to be added to line
-Bottles for cascade system are being hydrotested
-Research for interior attack communications needed,
pOSSe of bonephones or similar type eq.
-4891 is in, needs wheels , wide angle lights in
back and brush guards.
PUBLIC RELATIONS
COMPUTERS
.'\
'-- JND MIS ING
SPECIAL PURCHASES
COMUNICATIONS
OLD BUSINESS
NEW BUSINESS
CLAIMS
-orderd lO yr pin & dept. patches
-sign up sheet for personnel to stay in city during
annual party will be posted.
-posting for new officers is up
-Committe positions posted
-Day co. to have a key to pop macho Person in charge
to keep tally of pop used at no charge.
-call YTD 9
-new turnout location names coming.
-retirement plaque should come out of general fund
K. Starr to check into.
-P.Rezcutek retired 1/l/90
-T.Lindquist retired 1/1/90
-D. Jones requested a KEY CARD
-Daytime rescue to be presented to Council for
approval.
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
:,)
ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
2,28,1988
'~,_ ') The meeting was called to order at 7: 00 by G. Smi th.
J The Pledge of Allegence was said. Roll call was taken. The minutes of
January 27 were read. The minutes were accepted as read.
OFFICERS REPORTS Applicants for officer position to present
themselves before the general membership for review.
The department will ask the city council to up the
membership to 50 active firefighters. If granted we will need more
funds fro the city for uniforms, gear, and pension money.
NEW POLICY * 3l , Air horns will be used to forewarn
of a fire scene falling apart, in otherwords to get out of the hot
zone now.
COMMITTEE REPORTS
PERSONNEL
be voluntary.
Tom dillon is on light duty
Interviewed four people.
Assignment of people to look after new members will
Read T shutrop letter. Voted on him. 11 yes 7 no
vote did not pass.
Voted on officers
Day captain B. Peach
Day Leut. D. Reitan
Night Leut. J. RIchardson
R. Noyes
TRAINING 3,7 CPR
3,14 SOP for Hax Mat
4,4 Haz Mat Incident Analysis
4,11 -------------------------
5,2 --------------------------
5,9 --------------------------
FIRE MARSHALL
PUBLIC ED.
LARGE EQUIPMENT
SMALL EQUIPMENT
addi tional.
MAINTENENCE
E.M.S.
Have no budget , but will get things done '
Put new gas can on 4890
Having tanks on cascade hydrotested,looking for 2
91 was repainted and has new rims
86 is going in for repairs in May
91 will have new tool box
92 & 93 must be made street legal
SPECIAL BUILDING No meeting 3,8,90 Met with architech to upgrade old
:~ plan. will go to council next tue.
PUBLIC RELATIONS
Get certificate to ed Dropps and his neighbor
COMPUTERS
FUND RAISING A Mr Abott asked if we would like to have a
encyclopedia raffle. No we would not.
~ Need to set a date for Fun Days
SPECIAL PURCHASES
Pins & patches ordered.
COMUNICATIONS Calls YTD 20
Our new chief is pleased withthe participation of
all since he took office.
B. Dillon requested a resolution be made. It was
posted on board. It was 2nd by T May. It was discussed at length. B.
Peach motioned it be tabled for 30 days . It was 2nd by R. Noyes.vote
15 yes 2 no.Will be posted for 30 days .
OLD BUSINESS Pictures will be done in 2 weeks
Light sockets are in.
Need a list of who has been on dept. for lO years
from personnel. Party is sat. 7:3 PM (19:30) Theme is hats
NEW BUSINESS
CLAIMS
Latches for 4890 & Blinds, bill submitted
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
o
ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
3/28/ 1990
o
The meeting was called to order at 7:00 by Glenn Smith
The Pledge of Allegence was said. Roll call was taken. The minutes of
February28 were read. The minutes were accepted as read.
OFFICERS REPORTS
COMMITTEE REPORTS
PERSONNEL
TRAINING
FIRE MARSHALL
PUBLIC ED.
LARGE EQUIPMENT
SMALL EQUIPMENT
MAINTENENCE
E.M.S.
" \
,,-JPECIAL BUILDING
-T.Dillon requested a leave of absence
-Red Dots to be worn by recruits to better
facilitate mutual aid scenes
-Responsible for vehicles
Co.A 90 & 91
Co.S 87 & 86
Co.C 93 & 81
-Scott Protovinski presented himslf for
reinstatement Vote 18 YES 2 NO
-Motion was made for 1/2 pt pay to be shortened to
6 months instead of 12 month, Motion made by T.
T. Miller 2nd by J Richardson, Vote 17 yes 3 no
-T. Dillon requested Leave of absence 30 days
Vote 20 yes -- no
-R. Larson proposed we find a new way to receive
compensation in order to have less of a problem
with the IRS.
-S Poff voted on for active membership, vote
20 yes --no
-Sanborn is on light duty as of 3/26 for 6 weeks
-Ron Coleman school had poor attendance fron
Andover- Not all showed up that signed up
-Attendance to outs tate schools is good.
-DNR has issued burn ok for 6-10PM only
-Scouts toured station
-Cascade system still being hydrotested
-93 is roadworthy & legal according to Public
Safety Commity
-91 will get brush guards put on
-87 & 95 failed on 3/23, repaired the same day
-93 radio now works
-95 is being painted
-95 is getting new spotlights
-Wincheski & wife (Barbara) may ]Oln rescue
-Inservice 2nd Sun & 4th Mon of every month,
all fire personnel welcome.
PUBLIC RELATIONS
Will be sending articles to newspaper re:
retirees.
COMPUTERS
/' "m MIS ING
"-"
-D. Reitan passed chairmanship to K. Starr-
looking at Fun Days for F.R.
SPECIAL PURCHASES
COMUNICATIONS
Calls YTD 35
-brush coats ordered
-91 & 93 , use them nicely but use them
OLD BUSINESS
NEW BUSINESS
New Constitutions were handed out.
CLAIMS
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
. ')
'-~
ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
4/25/1990
:J
The meeting was called to order at 7:00 by Glenn Smith
The Pledge of Allegence was said. Roll call was taken. The minutes of
January 23 were read. The minutes were accepted as read.
OFFICERS REPORTS
COMMITTEE REPORTS
PERSONNEL
TRAINING
FIRE MARSHALL
PUBLIC ED.
Preplans will be coordinated by Fire Marshal- Fire
Fighters that help will be issued points for their
assistance.
-Officers are to start utilizing command system &
sectoring
-Duty officer will determine who leaves the city to
assist in mutual aid.
-D. Schule resigned because of personal conflicts.
-lO yr pins were presented to fire fighters for
serving lO yrs.
-Haz Mat continues in April
-Grandfathering of level of training is being
evaluated.
-Inspected churches & daycare
-No Burn permits per DNR
LARGE EQUIPMENT -Tom May will have an external speaker mounted in 87-
needed in the back compartment of 4880, along with
an intercom.
SMALL EQUIPMENT -cascade is back
MAINTENENCE -Rinse your shamois when washing trucks, use more than
one pail of rinse water- BE CAREFULL
E.M.S. -95 is done
SPECIAL BUILDING -Bond election to be held 7/17/90
-Council will inform city through newsletter.
PUBLIC RELATIONS -Sent copy to newspaper re: retirees.
COMPUTERS
FUND RAISING
SPECIAL PURCHASES
:,)
COMUNICATIONS
-Sat. 7/14/90 Fun Days here. Bingo-Horseshoe-dance
-New patches are in
-We need to order new badges
-T-shirts to be ordered-cost
Sweatshirts
Sweatpants
S6.25
SlO.OO
:;;10.00
-Calls YTD 63
OLD BUSINESS
NEW BUSINESS
-Time Howe, Voting on new members is illegal per
Smoke Eater.
-Committee list posted.
-Last truck out should close overhead doors.
':J
CLAIMS
_Po Martignaaco,FFI book
-L.Elfelt, Physical
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
~,J
ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
5/23/ 1990
':J
The meeting was called to order at 7:00 by Glenn Smith
The Pledge of Allegence was said. Roll call was taken. The minutes of
April 23 were read. The minutes were accepted as read.
OFFICERS REPORTS
COMMITTEE REPORTS
PERSONNEL
TRAINING
FIRE MARSHALL
PUBLIC ED.
LARGE EQUIPMENT
SMALL EQUIPMENT
-36 members 8 probationary
-12 positions to be kept open to fill day positions
-5 new applicants to be accepted
-Anoka Co. Drill held 5/23 Train -bus & Haz Mat
-summer schedule being planned
-Burn planned at Feilds & Hermans
Meadow Creek plans additions
-rec Fires 6PM - lPM, day rec fires permissable with
notification to Fire Marshal
-General to be here 6/2 9am with snorkel
MAINTENENCE -routine 6 mo. maintenance planned for 6/4/90 on 4895
E.M.S. -95 needs to be sealed, it still leaks
SPECIAL BUILDING -July 1st we will start campaign for new stations
PUBLIC RELATIONS
COMPUTERS
FUND RAISING
SPECIAL PURCHASES
COMUNICATIONS
OLD BUSINESS
NEW BUSINESS
,.J
-open house planned 7/14
-garage sale by wifes planned for mid June
-calls YTD 77
-we will have a work detail on 5/31
-DT Center 7/20 & 21 will have Fun Days- they'd like
us there
-8xlO's being finished of retirees
-B.Dillon moved that Article 6 Section 6 of bi-Laws be
deleted. seconded by Rich Larson
vote taken whether or not to post for voting on as
an issue at the next business meeting
Vote tallied yes 2 and NO l7 - issue tabled
-B. Dillon moved that training have one of the drills
be that of instruction on Roberts Rules Revised.
Rich Larson seconded
Vote tallied NO II yes 7 - issue tabled.
, -',AIMS
'J
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
''I
'J
ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
6/27/1990
':_J
The
May
The meeting was called to order at 7:00 by Glenn Smith
Pledge of Allegence was said. Roll call was taken. The
23 were read. The minutes were accepted as read.
minutes of
OFFICERS REPORTS
COMMITTEE REPORTS
PERSSONEL
TRAINING
FIRE MARSHALL
PUBLIC ED.
LARGE EQUIPMENT
SMALL EQUIPMENT
MAINTENENCE
E.M.S.
-B.Dillon was suspended 6/27/90 for 30 days.
Suspension was posted 6/27/90.
-Motion was made by B.Peach & seconded by T.Howe to
support Chief Smith with his action with Fire
Fighter Dillon.
Vote taken 19 yes 0 no two obstentions.
-reviews of all personnel to be completed by officers
-Dual tones to be continued
-Daytime rescue should have at least one FR on truck
-DNR wants personnel to fight fires in Arizona
-Suggestion to paint floor will wait till after
Bond elec. over. Cost to be about $1,000..
To be further discussed.
-Officers to discuss Rescue responding to day rescue
calls.
-Motion was made to change BiLaws VII Section 2
#2 by M.Schilling no secound motion tabled
-New rosters available.
-a few personnel still need Haz Mat I
DNR regulations available in print
-escaspe house available to us 7/14, must be picked
up.
-specing out new trucks
-pump cans need to be repaired
~new eq. if bond passes- Breathing app. (bidding two
companies)Scott & MSA
-81 & 87 greased
-Rescue wants to be aligned more closely with fire
fighters
-95 to respond to day rescue if personnel is available
SPECIAL BUILDING -fliers mailed
-a folder for each campaign area is available in order
to facilitawqte the door to door campaign.
. "UBLIC RELATIONS
o
COMPUTERS -training records being updated
FUND RAISING
-K.Starr wanted to know if he should have more raffle
tickets printed. NO
SPECIAL PURCHASES -Reitan needs money to get shirts
'. )
'cOMUNICATIONS -calls YTD 97
OLD BUSINESS
-photos of retirees hung in meeeting room
NEW BUSINESS
-Live Burn 7/21 & 8/ll
CLAIMS
-K. Starr & R Noyes
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
~J
ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
7/25 1990
~)
The meeting was called to order at 7:00 by Glenn Smith
The Pledge of Allegence was said. Roll call was taken. The minutes of
June 27 were read. The minutes were accepted as read.
OFFICERS REPORTS
Recommendation on not starting construction until
spring '91. Poss. better price & product.
COMMITTEE REPORTS
PERSONNEL
-T. Dillon started a 60 day trial period to review
his ability to respond from his home in Anoka was
accepted by all officers.
-Personnel, Officers & all others will be addressing
policies & procedures in order to facilitate a three
station response system.
TRAINING
-pumping class 8/4 sat. 8AM
_Po Gengler would like to have a Moulage disaster
training session with fire & rescue.
FIRE MARSHALL
-LP tanks on l35th moved
-wants help with preplans- point pay will be issued.
PUBLIC ED.
-Have new mat's to hand out.
LARGE EQUIPMENT
SMALL EQUIPMENT -Needs help formating bids for new eq.
MAINTENENCE -Better bulbs are neeeded for spots on 4890.Present
bulbs are not standing up.
E.M.S. -Patches for rescue Uniforms being decided on.
-Schedules for personnel to be adjusted in order to
better coverage.
SPECIAL BUILDING -needs new members to help direct design needs of new
construction.
-B.Peach will no longer chair commitee.
PUBLIC RELATIONS
COMPUTERS
FUND RAISING
-Open House was a success
-Appreciation for all to be held Sat. 8/4 6PM til ?
SPECIAL PURCHASES -K. Starr recieved lO yr.Pin
COMUNICATIONS
-113 calls YTD
~)
~OLD BUSINESS
-Const. &
members.
Poss. no increase of point pay.
No capital outlay for Fire or Rescue
Bi-Laws must be changed to reflect increase
Art. II Sect. 2
-Budget -
NEW BUS INESS
CLAIMS
: "JOURNMENT
-~ A motion was made and seconded, meeting adjourned.
:J
ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
8/22/l990
," \
',--,)
The meeting was called to order at 7:00 by Glenn Smith
The Pledge of Allegence was said. Roll call was taken. The minutes of
July were read. The minutes were accepted as read.
OFFICERS REPORTS
Officers to use EMS short form & attach to fire
incident form when 4895 is not present.
COMMITTEE REPORTS
PERSONNEL
Voted on former member T. Shutrop to fill FF position
II yes 8 no, 19 members voting- no reinstatement
TRAINING
Sept. training - day class medical training
night class pumping
Need hands on with radio communications incorporated
with Incident Command
Need map drill
Burn planned 9/8 & 9/10 at Coon Rapids
FIRE MARSHALL
PUBLIC ED.
Kids toured station
LARGE EQUIPMENT
Working on bids for eq.
SMALL EQUIPMENT
Helmet brackets on order.
MAINTENENCE
4890 is using heavy duty bulbs- we poss. need to
redesign mast brackets
Vehicle check off lis mus be filled out after each
vehicle us. Notify maintenance of problems.
E.M.S.
SPECIAL BUILDING 7 architecs have indicated interest in new bldgs.
4 will be interviewed.
PUBLIC RELATIONS
COMPUTERS
handed out preliminary FF training records
FUND RAISING
Garage Sale slated.
SPECIAL PURCHASES New hats discussed
COMUNICATIONS
l42 calls YTD
PI's will be toned out as fire calss both day and
nights.
New brush
B. Dillon
Crosstown
coats are in.
resigned 8/22/90
bridge is out at
Phone
Coon Creek.
"
,LD BUSINESS
-.........
NEW BUSINESS
CLAIMS
ADJOURNMENT
/ \ A motion was made and seconded, meeting adjourned.
'J
:~
ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
9/26/l990
~J
The meeting was called to order at 7:00 by Glenn Smith
The Pledge of Allegence was said. Roll call was taken. The minutes of
August 22 were read. The minutes were accepted as read.
OFFICERS REPORTS
COMMITTEE REPORTS
PERSONNEL
TRAINING
FIRE MARSHALL
PUBLIC ED.
LARGE EQUIPMENT
SMALL EQUIPMENT
MAINTENENCE
E.M.S.
"
~!ECIAL BUILDING
-1st responder to be level of med. training for all
Fire Fighters
-4890 - need committee to help finish outfit.
-Protovinski voted on for active membership yes 21
o no Reinstated as active 9/26/90
-Introduced ne members
-10 yr pin presented to Glenn Smith
Anoka Votech FFl Oct. 1st
-Oct. 15th basic line officer class 30hr course
-Oct. 17th Haz Mat 4 hr-MN required See Dale M.
-Mike Ackerman class 2nd weekend of March '9l
-Oct. 30th 7PM Poster Winners - New Hope station
-May 3,4,5 State School planned
-20 stations now comprise NW Mutual Aid Assoc.
-Super America needs No Parking Signs in front of
store
-DNR wants a definition of rec. fires printed on
fire permits
-posting for asst. Fire Marshal is up - sign up
-Sign up for fire prevention week is up.
-Specs for new trucks finished and ready to
present to city council.
1 ladder truck 75'
1 1250 gal pumper
1 2500 gal tanker
1 6x6 l500 gal
2 grass rigs
-helmets ordered
-bunkers & coats spec'd - price requested.
-helmet ratchets on back order
-gloves are in
-fall svce is up in Oct. let roger Noyes know of
anything that needs fixing
-level lights on 4881 is malfunctioning
-SOPS completed 7 to be voted on.
-EMT class starting in January
-Construction to start in spring
-Revised floor plan passed around for review &
PUBLIC RELATIONS
discussion.
_ all are welcome to the planning meetings with
the architec to voice or listen
-We need a person to take over this position,
liaison between FD & Press
" ')
"COMPUTERS
still working on training records
-researching a new computer system.
FUND RAISING
-garage sale was a success. a special thanks to
Kelly pierson, Barb Schilling & Bonnie Martignacco
COMUNICATIONS
-3 new med bags are in
-hats ordered.
calls YTD l64
-new pagers to be ordered.
SPECIAL PURCHASES
OLD BUSINESS
NEW BUSINESS
CLAIMS
P. Martignacco requested reimbursement for HAZ MAT
class tuition.
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
:-J
ANDOVER FIREFIGHTERS
MONTHLY BUSINESS MEETING
10/22/ 1990
~J
The meeting was called to order at 7:00 by Glenn Smith
The Pledge of Allegence was said. Roll call was taken. The minutes of
Sept. 26 were read. The minutes were accepted as read.
OFFICERS REPORTS
read officers report
COMMITTEE REPORTS
PERSONNEL New member Steve Brown lO/24/90
-Joyce Noyes recieved lO yr pin
-Maris Schilling assigned as assistant Fire Marshal
-LuAnn Darveaux voted on for active status
18 yes lno Active 10/24/90
-Tom Reichert past member requested reinstatement
2l yes 1 no 6 month porb. starts 10/24/90
-Brian Kitzberger past member requested reinstatment
15 yes 7 no not reinstated
TRAINING
-New car buster videos are available to barrow from N Sub
mut. Aid
-coordinating lst reponder with P. Gengler
FIRE MARSHALL
-Splash guards on gas station nozzles inspected.
PUBLIC ED.
-l90 children took part in Poster cons test
LARGE EQUIPMENT -truck bids mailed
-New Onan generators are in.
SMALL EQUIPMENT
MAINTENENCE
-95 fuel pump leaks & powersteering to be fixed.
-86 Oil cap missing
-87 has tank pitting from elect. flow from guages
E.M.S.
-SOP's accepted
-CPR offered
-1st responder & refresher offered at sametime-start Decl
SPECIAL BUILDING
-final drawing sfor stations being made
-NW property being sought
PUBLIC RELATIONS
COMPUTERS
FUND RAISING
-FF appreciatin held after meeting
SPECIAL PURCHASES
COMUNICATIONS
-\
'-J
-Calls ytd 185
-new officer positions election ofptins presented
a. all positions open
b. only a few positions open at option of chief
OLD BUSINESS
NEW BUSINESS
,.- -'\
, JAIMS
ADJOURNMENT
A motion was made and seconded, meeting adjourned.
"
,-J
-..
ANDOVER FIREFIGHTERS
MONTHLY OFFICERS MEETING
lO/l7/90
:~) EMS working with chief to set up lst responder & EMT classes
Personnel Stewart Poff & Kenneth Anderson are still on light duty
until 4 wek work status from Doctor has expired.
Training Officers
discuss training
to meet 6PM lO/24 before Business meeting to
agenda for next two months
Fire Marshal Poster constest in on.
Schools to be inspected by state every three years
Officers On day rescue 4881 should roll immediately and continue
until intructed otherwise.
Proposed and still being studied - manned station with
12 hr shifts..
New officer positions 3 captains & 4 leutenants
,~J
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,
ANDOVER FIREFIGHTERS
MONTHLY OFFICERS MEETING
9/l9/90
,
. -
Personnel interviewed & completed agility on 7 recruits
Need to have three prior members do agility
EMS SOP's complete- presented to Officers & accepted.
EMT course offered Jan. '9l llO hrs
EMT Refresher Oct. '90
lst responder 1st of the year '9l
4890 to be worked on.
BiLaws to be addressed re: Officers- election of and quantity.
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8
~
ANDOVER FIREFIGHTERS
MONTHLY OFFICERS MEETING
8/15/90
EMS -patches orderd
-Soft bag orderd
-Pocket masks ordered
-SOP's being worked on - about 90% complete
-3 people going to 1st responder
-Mashuga read a letter from Mark Stutlberg re: EMS forms. It is
our disgressin , but to our advantage to use them. Per G. Smith the
short forms will be used by officers when ever 4895 is not on the
scene. File them with the Fire Incident form.
Personnel-Counted points
-Interviewed 3 new poss. F.F.
-Working on ways. to get personnel from NW area.
Fire Marshal-All businesses in the city are being chekced out for the
second time.
-More kids coming through for tours.
-Geral kroll is now assisting in preplans.
Officers - Location of new station further discussed.
-Bldg committee is now known are the steering committee
-Officers Please, respond to the personnel committee re:
low attendance when requested.
-New flags ordered.
-Brush coats are inl
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ANDOVER FIREFIGHTERS
MONTHLY OFFICERS MEETING
7/18/90
Recommendation of not stating construction until spring '9l for new
stations. better price better product.
EMS patches will be decided on by rescue personnel. Discussed
formation of SOP's
Personnel-To Dillon will be responding to fries training & meetings.
A trial period of 60 days to review his ability to respond was
accepted by all officers.
Personnel along with Chief & other interested parties need
to address policies & procedures in order to facilitate a three
station response system.
Fire Marshal - LP tanks on 135th need to be moved.
.
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*...----------------------------- -----+ -- .~-- ---_._--~._-- -
ANDOVER FIREFIGHTERS
MONTHLY OFFICERS MEETING
6/20/90
".i' ,,........1
B. Dillon will be suspended per the authority of the Chief - By-Laws
, , Art. VIII Section 3.
\J
Sp. Bldg. presented the fliers that will be sent all residents of
Andover.
Personnel- Sign is up for new members
-Poff - we need a med . form for our files
-Reviews of Personnel to be completed by officers
-Computer Committee started to help update files with
training
EMS -D. Jones resigned from rescue
-Med Forms or fire reports used for meds are not required
but legally good to have on hand.
-Day rescue should not cancell Health One, for legal reason
-Personnel at business meeting to decide weather or not
day rescue to cover holidays or not.
-Fire tones to be set out for evening & weekend PI's
-Discussion to membership-is there a need for 2 tones now
fire vs rescue
-Daytime personnel not medicaly trained should not get on a
truck
. ,
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ANDOVER FIREFIGHTERS
MONTHLY OFFICERS MEETING
5jl6j90
~ Training- pumps class ( in house ) coming up.
Fire Marshal- Agra Bldg being planned.
-addition at Meadow creek being worked on
-Rec fires allowed any night 6PM - lPM, special day
permits available upon request
Personnel - will being accepting applicatins for for day positions
EMS - 9ll film to be made - Rescue , Health One and dispatch will
be featured.
o
-
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ANDOVER FIREFIGHTERS
MONTHLY OFFICERS MEETING
4/18/90
EMS CPR class had l3 people show
-Neuschwande is quiting rescue
-Reserves to be part of EMS & able to gert some pretraining for
fire. Also lst responder will be taught to them.
Fire Marshal- churches inspected Etc.
-DNR no permits to be issued.
-Joyce stated, If she didn't have to take weekend duty duty, she
wouldn't. So officers agreed to take her shift. She is Fire Marshal &
Fire Fighter.
Communication -Personnel that assist the Fire Marshal in preplans &
public Ed will get point pay.
-Officers must use sectoring - utilizing a command post
-Mutual Aid calls - Duty officer to determine who goes.
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CJLSu:.;q/.C/" <M/,A;_1J-I?'?-"-~~t4~:k~t-;;~-~~- -.--
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___ u'___" ---rQt' __IIV'e- ~ tte6... I if ,e~l;? Sr?~er;~ wid'l/-----..--__________
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~
ANDOVER FIREFIGHTERS
MONTHLY OFFICERS MEETING
3/2l/90
o
T. Dillon requested leave of abscence. To present it at business
meeting
Probationary members should leave station on the 3rd truck only
unless otherwise advised by an officer.
Red Dots shall be installed on each side of helmet of recruits.
Mark O'Dell resigned 3/2l/90
B. Dillon requested the officers vote on whether or not to ask the
council for permission to purchase a used truck located in a St.
Cloud junk yard to refurbish for a brush rig. Officers voted NO.
EMS
Cindy & Cheryl resigned.
CPR class did not have a single student show on 3/20 in Anoka
4895 will be painted
New radio for 4896 is on order.
Crosstraining between Fire & Rescue should be done. J. Richardson
to talk to Rescue on 4th Monday of April.
Fire Marshal
A handout for victoms of a house fore is in Cheifs rig for officers
to hand out.
Open forum
Maps of-Mutual Aid areas will be updated.
Responsible for vehicle readiness.
Co. A 4887 & 86
Co. B 4890 & 9l
Co. C 4893 & 8l
Daytime rescue still waiting for an OK from the Council.
~
/1~G 11
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o
ANDOVER FIREFIGHTERS
MONTHLY OFFICERS MEETING
Applicants for officer position will present themselves before the
general membership for review.
The dept. will ask the city council to up membership to 50 active
firefighters.
Personnel policy add on #3l
Air horns to be used to forewarn an attack crew of
impending doom in order to abort the attack and clear the scene for a
safer position. (discuss. wording and decide on final wording)
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PERSONNEL COMMITTEE MEETING
1/8/90
Interviewed 4 people
Tallied points
Ballots OK'd
Wrote letter to M. Marshik for good attendance needed to help him
get on new dpet.
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PERSONNEL COMMITTEE MEETING
2/12/90
Tom Dillon
on light duty as of 2/l1/90
Interviewed 4 people
T. Shutrop to be voted on at Feb 28 Business meeting.
Have active members vote on new officers.
Tardiness of members looked at.
Sign permit discussed.
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PERSONNEL COMMITTEE MEETING
3/12/90
C)
Counted Pts.
Interviewed Protovinski
Discussed l/2 pt. lenght of time - go from 12 month to 6 month
Standards should be set in order to determine when a probationary
member leaves on a truck.
Issued notes to Leuts. regarding poor attendance.
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PERSONNEL COMMITTEE MEETING
o
4/9/90
Tallied points
Fire Marshal being a status of officer will be paid Leut. paints
for calls & drills.
Preplans to be done by firfighters under Fire Marshal
supervision.- points will be issued for all help.
Public Ed assistants will be paid points for their efforts
Aware Fair is 4/21 at DT Center
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PERSONNEL COMMITTEE MEETING
:-.J
5/14/90
35 members - 8 probationary
12 positions will be kept open at all times to fill day crew, Co.
C
5 new apllicants will accepted - day position only
Probationary members will be issued Bunkers at the next business
meeting along with 3inch red dots for their helmets.
notes were given to officers re: poor attedance
pts. were counted.
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PERSONNEL COMMITTEE MEETING
6/11/90
Reviews to be done quarterly by officers - 1st two quarters now
due.
Roger Noyes- conflict with work?
Dave Reitan- conflict with work?
Fire Marshal - should have set hours & someway for citizens &
building inspector to be able to contact.
- preplans?
Counted points
Finished main map.
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PERSONNEL COMMITTEE MEETING
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counted points
Light duty Medical
Poff & Anderson
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7/09/90
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PERSONNEL COMMITTEE MEETING
~
8/13/90
Interviewed 3 poss. new Firefighters.
will have an article in the new Andover flier put out by Andover
Printing, in order to try and get new personnel from the NW area
of the city.
We will be voting on two former members for fire fighter
positins. T. Shutrop & T. Reichert
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9/10/90
interviewed new app's
counted points
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PERSONNEL COMMITTEE MEETING
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10/8/90
interviewed 2 former members
Tom Reichert & Brian Kitzberger
counted points
10/30/90 will be a special end of year personnel meeting
to count points. This will enable city offices to issue
point pay.
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PERSONNEL COMMITTEE MEETING
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11/12/90
Discussed manned station
discussed constitution changes
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